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HomeMy WebLinkAbout2020.06.23 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, June 23, 2020 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibrary Board of Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting by dialing in using your phone: United States: +1 (646)749-3122 Access Code: 929-541-261 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President ROBERT TURNBERG Vice President MARY GIUSTI Secretary LIRU CHIN Member PAT FITZPATRICK Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made availableto the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, June 23, 2020 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:May 26,2020 LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update VIII.NEW BUSINESS a)COVID-19response andrecovery plans b)Fiscal Year 2020-2021 Budget Update c)DiscussiononSocial Equity and Inclusion Statement from SSFPL(NB –1) d)Discussion and Motion to Amend the Main Library Auditorium Use Policy (NB –2) e)Discussion and Motion to Amend the Grand Library Meeting Room Use Policy (NB –3) f)Discussion and Motion to Amend the Community Learning Center Room Use Policy (NB –4) IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)Normal walk-in Library services and programsare suspendedwhile County health orders in regards to the COVID-19 health emergency are in place. st b)Beginning June 1, the Library started offering curbside services(by appointment only) at our Main Library (840 W. Orange Avenue). For more information please call Library staff at (650) 829-3860. c)There's still time to finish your Census questionnaire! By filling out your Census 2020, you secure funding that shapes the resources in our community over the next decade. Remember to complete and submit the form.https://www.ssf.net/departments/city- manager/census-2020 XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,July 28,2020,6:00pm Place:TBD South San Francisco Public Library Board of Trustees Unapproved Minutes May 26, 2020Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (GoToMeeting). ATTENDANCE Library Trustees present:Diane Huddleston, Robert Turnberg,Mary Giusti, Liru Chin and Pat FitzPatrick. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;Brittany Austin, Acting Assistant Library Director;andElia Moreno, Administrative AssistantII.Guest: Shawnte Santos, Youth Services Library Program Manager; and Anna Taloma, Grand Avenue Library Branch Manager. APPROVAL OF MINUTES Motion to approve the minutes fromtheApril 28, 2020meeting was made, seconded and approved. PUBLIC COMMENTS Kumkum Gupta expressedher gratitude to SSFPL staff for their work on the 2020 Census. She received a reminder call from a library staff personabout registering for the Census and informing her of the different waysto do so. A call back number was also given to her if she would like to inform census staff that she has already submitted the census form. Kumkum recommends that census callersshould have access to up to date information so they could focus their efforts on calling households who have not yet signed up for the Census. Kumkum attended the RB Digital virtual class on how to access the library’s digital resources. She finds it very useful for patrons and community members to have access to an abundant of online, free resources such as courses, exercise and cooking classes, movie, magazines, and newspapers. It is a great idea, especially during the shelter in place. The virtual classes should be made available to all who would want to join. Kumkum attended two CLADay in the District virtualmeetings –one with Senator Jerry Hill followed by the meeting with Assemblymember Kevin Mullin’s aide, Kevin Fong. Library Director, Valerie Sommer was very vocal and articulate with her comments. Kumkum commends the Library Director for being an excellent spokesperson for our SSF community. DIRECTOR’S REPORT The Board reviewed the Director’s Report.One correction was noted on page one under the Library staff City Wide COVID-19 response impact project: 12 library staff members are working in the lab. Library Board President, Diane Huddleston continues to be amazed at all the services Library staff continues to provide to the community even though the Library is closed to the public due to the COVID-19 pandemic. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –April 28, 2020 COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update From the Library Director: City Council has been meeting (virtually) with SG and the CM/Department Heads to review the 90% design, paying extra close attention to the City Council chambers, building signage and the overall layout of public spaces in the Library and P& R areas.We’ve met with Mayor Garbarino and Council member Matsumoto so far, and they like what they have seen, andhave added some useful input.Virtual walkthroughs are being scheduled for the remaining CC members. We are still looking forward to a groundbreaking in theFall -perhaps in October. SG is finalizing the interiors now -furniture, etc. I’ll let you know when the next presentationwill be before CC. NEW BUSINESS Coronavirus, COVID-19, Response and RecoveryPlan We are currently still in Phase 1 of the recovery plan. There is a limited number of staff working on site to help withour essential services –SSFPL Books By Mail program and at CLC for the Unemployment and Job Search Computer Lab.Regular walk-in services aresuspended but we continue to provide online resources.To beginphase 2 of the recovery plan, SSFPL plans to launch their curbside pickup service at the Main Library, beginning the first week of June. Requests for holds will be taken online and returns will be allowed throughtheoutside return bins. Fiscal Year 2020-2021Budget Update All City Departments continue to worktogether to come up with proposed budget reductions to take us through this very difficult time.Adjustments have been made to the original budget proposal for Library’s 2020-2021 Operating Budget. Some of the adjustments include reductions in staffing, supplies and services reductions and eliminating internships. Budget proposals will be revisited in October. City staff is optimistic that the economy will recover, City revenues will go up againand, things will return back to normal.The City Council Study Session on the th proposed budgets will be held on Tuesday, June 9. Summer Learning Program Presentation –Shawnte Santos, Library Program Manager The SSFPL Youth Services has been working on 2020Summer Learning Challenge program. The theme for this year is Choose Your Own Adventure. Five differentadventuretrackswill be available to choose from which are: art, code, explore, read and make. During the ten week summer program, there will be a new theme for the week with at least five different programs kids will have the opportunityto participate in. The virtual programming for Summer Learning st will be launched on June 1. Discussion and Motion to Reaffirm the Confidentiality Policy The Library Board of Trustees reviewedthe ConfidentialityPolicy.No changes were presented. A motion to reaffirm the policy as presented was made, seconded and approved. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –April 28, 2020 Discussion and Motion to Amend the Materials Selection, Deselection and Access Policy The Library Board of Trustees reviewed the Materials Selection, Deselection and Access Policy. Suggested amendments involve both physical and electronic materials. A motion to amend the policy as presented was made, seconded and approved. AGENDA BUILDING New Community Civic Center Campus update; COVID-19response and recovery plans;Fiscal Year 2020-2021 Budget Update. ANNOUNCEMENTS Normal walk-in Library services and programs are suspended while County health orders in regards to the COVID-19 health emergency are in place. GOOD AND WELFARE The Library Boardcontinues to commendall Library staff for their amazing work with online services and programming. ADJOURNMENT There being no further business, the meeting was adjourned at 6:47P.M. Respectfully Submitted: Mary Giusti, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director May 2020 Literacy Statistics Attachment 1 Community Learning Center K - 5 Youth - CLC Programs # calls# video # emails Homework Club - 3rd1900 Homework Club - 4th47616 Homework Club - 5th 23112 Youth Totals 89728 CLC Adult Programs# programs# Attended Unemployment Lab 1312 00 00 00 CLC Programs Total 1312 Collaborations# Calls 00 00 00 00 00 Collaboration Total 00 Monthly Totals May 2020 Literacy Statistics Attachment 1 PROJECT READ # of # Calls# Video# Materials TOTAL Family Programs Programs Learning Wheels - SSF00000 Learning Wheels - San Bruno00000 Learning Wheels - Daly City00000 Learning Wheels - Colma 00000 Nutrition/Science Family For Literacy SSF 0160016 Family For Literacy San Bruno 0100010 Total 0260026 # of # Calls# Video TOTAL Adult Programs Tax Returns VITA 823023 0000 0000 0000 0000 Total 823023 #Volunteer Volunteer Statistics Detail VolunteersHours 00 00 00 00 00 Total TutorsLearners Tutoring 88 Continuing 00 00 88 TOTAL Active Monthly Totals ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 Dear SSF Library Community, We’d like to take a moment to address racial equity, freedom of expression, and the steps we are taking to reexamine our own institution and find ways to do better. At the foundation of public library service isour commitment to equity, diversity, and inclusion in our library programs, services, and collections. The staff of South San Francisco Public Library stands with Black Lives Matter in condemning racism and violence toward theBlack community, and all People of Color. We also affirm Freedom of Expression as a cornerstone of democracy. As public libraries have done for many years, we stand with those exercising their Constitutional rights of speech and protest. We invite you to learn more about Core Values of public libraries, including Intellectual Freedom, Diversity, Democracy, and Social Responsibility, among others, at the website of the American Library Association. http://www.ala.org/advocacy/intfreedom/corevalues We would like to have a conversation with you about racial equity. While we have taken some initial steps to reexamine our collections, services, and programs from the lens of racial justice, we would like to incorporate as much community input into our planning as possible, and we welcome your perspective.Please contact us at [email protected] or call (650) 829-3872. To encouragecommunity dialog, we want to make sure all South San Franciscans who are interested in learning about racial equity and the Black Lives Matter movement are able to access books and materials for themselves and their families. We are purchasing additional copies of relevant titles to meet demand. To request reading materials, please useour free curbside pickup service. Book lists have been created to help you find your next read or documentary on racial justice: Books on Race, Equity, Anti-racism, and Inclusion Books for talking to Kids about Racism & Race Social and Systemic Injustice Films on Kanopy Thank you for your interest in racial equity and your public library. We hope to hear from you soon. Stay safe, Valerie Sommer, Library Director Diane Huddleston, President, Library Board of Trustees Attachment NB-2 SOUTH SAN FRANCISCO PUBLIC LIBRARY MAIN LIBRARYAUDITORIUM USE POLICY This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. Use of the auditorium is available – on a limited basis – for booking by local non-profit groupsserving South San Francisco(SSF),including neighborhood associations, schools, or public agencies. Bookings must be for meetings or programs open to the public. Due to limited parking, groups of more than 25 adults will not be accommodated. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of the auditorium by private groups for purpose of sales is prohibited. This policy does not apply to use of the auditorium forprograms sponsored by the Library, City, government agencies, or Friends of the Library. AVAILABILITY:The auditorium is regularly used for public events. However, there is some availability for reservation of the auditorium during the following hours. Occasionally, additional afternoon and evening hours may be available. Tuesday12:00 noonto 5:00 p.m. Wednesday 12:00 noonto 5:00 p.m. Thursday 12:00 noonto 5:00 p.m. Friday 12:00 noonto 5:00 p.m. Reservations must include setup and cleanup time for your meeting or event. All participants must exit the buildingprior to the library’s closing. BOOKING:Requests to book the auditorium may be accepted from persons 18 years and older, up to two(2) months in advance, by calling650-829-3878, Monday through Friday between 9 a.m. and 4 p.m. Because theauditorium is used by a wide variety of public, library, andCity of South San Franciscodepartments, advance reservations are requiredandmust be made at least two(2)weeksprior to the date. A telephone reservation is tentative only. Thewritten application, theMain LibraryAuditorium Use Applicationform, must be received within48 hours of the telephone reservation. The application may be submitted online at www.ssf.net/library. “Reserve a Space.” Depending upon the nature of the program, proof of personal and property liability insurance may be required.Applications will be accepted from the same organization up tosix (6)times in a calendar year. PRIORITY:Libraryand Cityprograms have first priority. While the utmost care will be taken to schedule Library and City programs in advance, there may be times when a reservation will be cancelled. Attachment NB-2 BUILDING ACCESS:For safety reasons, entrance to the lower level of the Library is limited to Project Read patrons and persons attending programs or meetingsin the auditoriumand adjacent rooms.ADA access to the auditorium is via the elevator on the main floor of the library.Restrooms and a drinking fountain are located down the hall. ADA accessible restrooms are available on the main floor. SETUP:The auditorium includes tables andchairs, permanently mounted projector andscreen, and a small stage. With a library card, a Windows laptop computer, with HDMI cable,can be borrowed for the event. Users can bring their own laptop and other audio visualequipment and supplies.Testing audio visual connections prior to the event is highly recommended. KITCHEN/CLEANUP: The kitchen adjacent to the auditorium is for library use only. Food may not be prepared on the premises.Each group is responsible for leaving the room in a clean and orderly condition. Users must pay the cost of repair for any damage. The library is not responsible for materials or equipment left in the building by users. CHILDREN:In order to ensureproper supervision and safety, groups involvingchildren must have adults present in a ratio of one(1)adult for every ten (10) children. Noise: Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment and interfere with adjacent meetings and patron usage. PROHIBITIONS:The name, address, and phone number of the South San Francisco Public Library MAY NOT be used as the official address or headquarters of any group using the auditorium. The use of the auditorium shall not be publicized in such a way as to imply library sponsorship of the group's activities. Smoking, vaping, and alcohol are notallowed in the Library and on Library property. Open flames are not allowed in the Library and on Library property.All participants must comply with the Library Use Policy, as posted in the auditoriumand available on the Library’s website.Granting permission to use the auditorium does not constitute an endorsement of the users and/or their beliefs by the Library staff, Library Board of Trusteesor the City of SSF. Approved by the Library Board of Trustees:January 28, 1992 (rev. 2/97, 3/99, 6/02, 2/05) PUBLIC HEALTH ORDERS:Public health orders from the SMCo Health Department must be complied with and local City and Library requirements and procedures must be followed. Amended by the Library Board of Trustees:June 22, 2010 Amended by the Library Board of Trustees:February 26, 2013 Amended by the Library Board of Trustees:November 28, 2017 Reaffirmed by the Library Board of Trustees: February 27, 2018 Amended by the Library Board of Trustees: August 29, 2019 Amended by the Library Board of Trustees: Attachment NB-3 SOUTH SAN FRANCISCO PUBLIC LIBRARY GRAND LIBRARY MEETING ROOMUSE POLICY This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. Use of the meeting roomis available – on a limited basis – for booking by local non- profit groupsserving South San Francisco, including neighborhood associations, schools, community groups, or public agencies. Bookings must be for meetings or programs open to the public. The room is intended to be used for meetings by groups of at least sixpeople. Due to room capacity, groups of more than 25 will not be accommodated. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of the meeting roomby private groups for purpose of sales is prohibited. This policy does not apply to use of the meeting roomfor programs sponsored by the Library, City, government agenciesor Friends of the Library. AVAILABILITY:The meeting room is reserved for reading and study during the school year, from 2:00 p.m. to 6:00 p.m. Reservations may be madetouse the meeting room during the following hours. Occasionally, additional afternoon and evening hours may be available. Monday 10:00 a.m.to 2:00 p.m. Tuesday 10:00 a.m. to 2:00 p.m. Wednesday 12:00 noon to2:00 p.m. Thursday 12:00 noonto 2:00 p.m. Friday 10:00 a.m. to 2:00 p.m. Saturday 10:00 a.m. to 4:00p.m. Reservations must include setup and cleanup time for your meeting or event. The meeting roommust be returned to its previous setup by the end of your reserved time and be made available for general use. BOOKING:Requests to book the meeting roommay be accepted up to two(2) monthsin advance, by calling650-877-8530or by submitting an application online at www.ssf.net/libraryon the Reserve A Space page.Because the meeting roomis used by a variety of groups, advance reservations are requiredandmust be made at least one (1) weekprior to the date. A telephone reservation is tentative only. Thewrittenor Attachment NB-3 onlineapplication, theGrandLibraryMeeting RoomUse Applicationform, must be received within 48 hours of any telephone reservation. Applications will be accepted from the same organization up tosix (6) times in a calendaryear. PRIORITY:Libraryand Cityprograms have priority. While the utmost care will be taken to schedule library and City programs in advance, there may be times when a reservation will be cancelled. SETUP:The meeting roomincludes tables and chairs and amounted television/computer monitor.With a library card,a Windows laptop computer, with an HDMI cable, may be borrowed for the event. Users can bring their own laptop and other audio visual equipment and supplies. Testing audio visual connections prior to the event is highly recommended. CHILDREN:In order to ensureproper supervision and safety, groups involvingchildren must have adults present in a ratio of one (1)adult for every ten (10) children. NOISE:Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment, library programs, and library use by patrons. PROHIBITIONS:The name, address, and phone number of the South San Francisco Public Library, Grand Ave Branch,may notbe used as the official address or headquarters of any group using the meeting room. The use of the meeting roomshall not be publicized in such a way as to imply library sponsorship of the group's activities. Smoking, vaping and alcoholare notallowed in the Libraryor onLibrary property. Openflames are not allowed in the Libraryor on Libraryproperty.All participants must comply with the Library UsePolicy, as posted in the libraryand available on the Library’s website.Granting permission to use the meeting roomdoes not constitute an endorsement of the users and/or their beliefs by the Library staff, Library Board of Trustees, or the City of South San Francisco. PUBLIC HEALTH ORDERS:Public healthorders from the SMCo Health Department must be complied with and local City and Library requirements and procedures must be followed. Approved bythe Library Board of Trustees: November 28, 2017 Reaffirmed by the Library Board of Trustees: February 27,2018 Amended by the Library Board of Trustees: August 29, 2019 Amended by the Library Board of Trustees: Attachment NB-4 COMMUNITY LEARNING CENTER South San Francisco Public Library ROOM USE POLICY Eligibility:Based on Community Learning Center (CLC) operational needs, spacefor meetings or programsis available for local non-profit organizations,including neighborhood associations, schools, or public agencies, targeting a South San Francisco audience. These must beopen to the public. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of rooms by private groups for purpose of sales is prohibited. This policy does not apply to use of the facility for Library, City,local schoolsor government sponsored programs or programs provided by educational and health organizations or groups providing programs and support for CLC participants in collaboration with the CLC or Library. Reservation Procedure:Designated areas of the Community Learning Center (CLC) are available for reservation based on staffing availability. Reservations may be madeup to two (2) months and no less than two (2) weeks in advanceof the event date through the submission of a paperor electronic application. The electronic application is available at www.ssf.net/library under Reservations.Applications will be accepted from the same organizationto scheduleup to six (6)programsper calendar year. Depending on the nature of the program, proof of personal and property liability insurance may be required. Scheduling priority will be given to Library and City programs. While every effort will be made to follow the schedule, there may be times when a reservation will be cancelled. The CLC has very limited to no availability during the summer, over holiday weekends, and during the winter holiday break, through the New Year’s holiday closure. Space use:The use of space is limited to the areas reserved on the application permitand the public restrooms, all other areas are restricted. Attendance is limited to theroom capacity indicated next to each room on the application form and should be monitored by reserving party to ensure room capacity is not exceeded. Set-up and Clean-up:Each group is responsible for room set-up and for returning the room to the condition in which it was found, following the instructions in the Clean Up Guide. Children:Groups that involve children must have adults present in a ratio of 1 to 10 to assure proper supervision and safety. Staff supervising children must be oriented and trained on the Community Learning Center’s Creative Center rules, material use and emergency evacuation procedures. Please monitor children for noise level particularly in the areas adjacent to staff offices and CLC classes or programs.Creative Center use is for support of scheduled meetings or programs and is subject to availability. Attachment NB-4 The use of the Community Learning Center shall not be publicized in such a way as Publicity: to imply Library or City sponsorship of the group’s activities, except when stated in a contract or agreement letter. The name, address, and phone number of the Community Learning Center may notbe used as the official address or headquarters of any group using it. Noise:Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment and interfere with CLC classes or programs. Parking:Not included as part of the application. However, there is some street parking available. Prohibitions:Smoking, vaping andalcohol arenot allowed in the CLCand surrounding school property. Open flames are not allowed in the CLC. All participants must comply with the Library Use Policy, availableon the Library’s website. Granting permission to use CLC space does not constitute an endorsement of the users and/or their beliefs by the Library staff, LibraryBoard of Trusteesor the City of South San Francisco. PUBLIC HEALTH ORDERS:Public health orders from the SMCo Health Department must be complied with and local City and Library requirements and procedures must be followed. Approved by the Library Board of Trustees 10/23/01 Amended by the Library Board of Trustees 9/28/10 Reaffirmed by the Library Board of Trustees 2/27/18 Amended by the Library Board of Trustees 5/22/18, 6/25/19 Amended by the Library Board of Trustees: Attachment NB-4 COMMUNITY LEARNING CENTER South San Francisco Public Library ROOM RESERVATION APPLICATION Name of Organization: _____________________ This is a non-profit Organization Yes / No non-profit ID #: ________________________ Contact Person: _________________ Address: _________________ Phone:Fax#: E-mail:_________________ Subject or Purpose of the Meeting: _________________ Date of Event: _______Time requested from: ______to: _____ Additional Dates: ____________________________________________________________________ Room(s) Requested(attendance is limited to stated room capacities): Small Classroom (20 seats) Computer Lab (20 computers) Large Classroom (24 seats/10 computers) Creative Center(for children activities ages 3-12, 25 children maximum) Tables, chairs and white board provided. Any special furniture or equipment must be requested. Special equipment requested: _____________________________________________ Refreshments (ready-to-serve): willbe served(follow guide for clean up) ___will not be served Howmany adults are expected to participate? _______ If adult program, will you be offering activities for children? Yes _____No _____ If yes, how many children are expected? _______ Who will supervise the children in the Creative Center(if this space is available)? Name(s): _____________________________ Was this person(s) oriented and trained with program rules, material use and evacuation procedures? Yes _____No _____ As the person representing my organization, I agree to: 1.Abide by the guidelines the CLC Room Use Policy given to me andtheLibrary UsePolicyon the City’s website: 2.Follow opening/closing and emergency procedures. 3.Use the Community Learning Center for the purpose expressed. 4.Accept the condition that my reservation may be cancelled in special circumstances. 5.Notify officers, members, and guests of my organization of the guidelines for use and terms of this agreement. 6.Hold harmless, indemnify and, at the City of So. San Francisco’s request, defend the City, its officers, agents, employees, volunteers, boards and commissions, whether elected or appointed, from all and against all claims, demands, actions, causes of action, losses, damages, liabilities, costs and expenses, (including but not limited to, death) or damage to property (both real and personal) which arises out of or is in any way connected with APPLICANT’S use of the CLC. ___________________________________ ____________________________________ Applicant’s Name & Title Signature Permission granted as of this __________ day of _________________, in accordance with the above application and terms and conditions thereof and expires on __________________________. Community Learning Center Staff: _______ _______