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Home My WebLink About2020.08.25 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, August 25, 2020 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibrary Board of Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://us02web.zoom.us/j/88695887027?pwd=QkVrWU11MXRVUmYrY1dIOS83bXZHZz09 Dialinfrom a phone: +1 669 900 6833 US (San Jose) 833 548 0282 US Toll-free 877 853 5257 US Toll-free 888 475 4499 US Toll-free 833 548 0276 US Toll-free Meeting ID: 886 9588 7027 Passcode: 776746 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation forpublic comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President ROBERT TURNBERG Vice President MARY GIUSTI Secretary LIRU CHIN Member PAT FITZPATRICK Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, August 25, 2020 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:July 28,2020LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update VIII.NEW BUSINESS a)COVID-19response andrecovery plans b)Library Board Policies Chart Update (Attachment NB –1) c)Motion to Approve Changes to the Master Fee Schedule 2020-2021 (Attachment NB –2) IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)Normal walk-in Library services and programsare suspendedwhile County health orders in regards to the COVID-19 health emergency are in place. b)Curbsideservices(by appointment only)are available daily at our Main Library (840 W. Orange Avenue)and Grand Avenue Library (306 Walnut Avenue).For more information please call Main Library staff at (650) 829-3860or, Grand Avenue Library staff at (650) 877-8530. c)There's still time to finish your Census questionnaire! By filling out your Census 2020, you secure funding that shapes the resources in our community over the next decade. Remember to complete and submit the form.https://www.ssf.net/departments/city- manager/census-2020 XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,September 22,2020,6:00pm Place:TBD South San Francisco Public Library Board of Trustees Unapproved Minutes July 28, 2020Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Robert Turnberg,Mary Giusti, Liru Chin and Pat FitzPatrick. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;andElia Moreno, Administrative AssistantII.Guest: Kumkum Gupta. APPROVAL OF MINUTES Motion to approve the minutes fromtheJune 23, 2020meeting was made, seconded and approved. PUBLIC COMMENTS Kumkum Gupta has participated in various Library virtual programs including the iPhone basics and Tech Tuesday: e-books & audiobooks. ShenotesStacy Lein, Reference Librarian, does an amazing job in hosting her programs. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update Fundraising effortsfor the newfacility, led by Adam Elsholz and Erin O’Brien, have been very successful. Total funds in Foundation and City accounts are$1,266,926.24. City Manager, Mike Futrell, is in discussion with local companies for more fundingopportunities.Project architects th will providea full update to the City Council at the Wednesday, August 12City Council meeting. NEW BUSINESS Coronavirus, COVID-19, Response and RecoveryPlan Main and Grand Library staff continueto work hard providingcurbside pickup and mail delivery services. Circulation figures for May, June and half of the month of July for a combination of South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –July 28, 2020 mailing items and curbside pickup totaled to 4,500 items checked out. Circulation figures for May, June and half of the month of July totaled to 10,000 items checked out digitally. Combined with our online classes, story times, programs and telephone reference and tech assistance, the Library is open for business. Staff has also been distributing 4,000 summer learning books via community partners such as the school district grab-and-go lunch programs. The Community Learning Center isalsobeginning to prepare fora busy Fall seasonvia a series of Computer Literacy classes, funded through the California Public Utilities Commission and the California State Library. Classes and workshopswillserve ASES parentsand children, Project Read tutors and learners, Families for Literacy participants and High School Youth.Between September and November, on Saturdays, CLC staff planstoimplement the California State Library’s secondphase of voting workshops. SSFUSDAdult Education is planning to begin Basic English classes inmid-September,on Tuesday and Thursday evenings. They intend to use the CLC Computer Lab and large classroom to host students with limited to no internet or technology access, as well as stream the classes for students able to participate at home. Fiscal Year 2020-2021Budget Update Part time staff who had been furloughed have now been called back and will be working at the Grand Avenue Library, assisting with curbside pickup service. Due to budget reductions resulting from COVID-19, the Library’s materialsbudget for books and A/V has taken29 percent decrease. Motion to Approve Changes to the Master Fee Schedule 2020-2021 The Library Board of Trustees reviewedthe Master Fee Schedule 2020-2021.Motion to approve changes as presented was made, seconded and approved.After a discussion on the possibility of eliminating overdue fines for Adult borrowers, the Board supportedthis fee change, by consensus, for consideration by City Council. AGENDA BUILDING th New Community Civic Center Campus updateand August 12City Council meeting update; COVID-19response and recovery plans. ANNOUNCEMENTS Normal walk-in Library services and programs are suspended while County health orders with regards to the COVID-19 health emergency are in place. GOOD AND WELFARE Library Board members were very pleased to still have Pat FitzPatrick and Robert Turnberg for this meeting. ADJOURNMENT There being no further business, the meeting was adjourned at 6:26P.M. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –July 28, 2020 Respectfully Submitted: Mary Giusti, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 2 Attachment 2 Attachment 2 Attachment 2 Attachment 2 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 Library Board Policies Library Board Policy NameApproved/ AdoptedAmendedReaffirmed Bulletin Board and Free Literature Policy3/28/20067/24/20122/27/2018 Community Learning Center Room Use10/23/20016/23/2020 Confidentiality Policy11/26/20022/26/20135/26/2020 Grand Library Meeting Room Policy11/28/20176/23/2020 ID Required to Obtain Library Card8/26/19977/26/20162/27/2018 Internet and Computer Use8/22/20067/26/20162/27/2018 Main Library Auditorium Policy1/28/19926/23/2020 Materials Selection, Deselection and Access7/23/19915/26/2020 Out of County Inter- Library Loan4/29/19998/22/20172/27/2018 Library Use Policy8/28/20014/28/2020 Suspension of Library Privileges7/24/20124/28/2020 Unattended Children Policy9/17/19887/25/20172/27/2018 Attachment NB-2 Master Fee Schedule Draft Changes for 2020/2021 CHANGES TO BE PRESENTED AT THELIBRARY BOARD OF TRUSTEES ONAUGUST 25, 2020 LIBRARY DEPARTMENT Damaged and Missing Materials(See also Lost, Replacement Charges) Unless noted otherwise, all fees became effective on July 1, 1993 AV Materials (contents or item damage)Actual cost of each item, plus a processing fee. \[June 26,2002 R:63-02\] CD/DVDcases, replacement of lost or damaged$5.00 (includes item cost and staff time) (July 28, 2020) Per Case Proratedcost of set, plus processing fee Missing book, DVD, etc. from set Prorated cost of set, plus processing fee Missing, CD – from audio book \[June 9, 2004 R:53-2004\] vendors that offer replacement Books Actual cost of each item, plus a processing fee. EquipmentActual cost of each item, plus a processing fee. Fines for Overdue Materials – Adult Borrowers Adult Materials, Books, audio, video, $0.25 daily; $8.00 maximum per item \[June 22, 2005 R:72-2005\] magazines, DVDs, etc. Children's Materials –books, audio, video, $0.15 daily; $3.90maximum per item. \[June 11, 2003 R:48-02\] magazines, DVDs etc. (only affects adult borrowers) Attachment NB-2 Lost, Replacement Charges Books, AV, equipment, etc.Actual cost for each item, plus a processing fee. Note: Rare/Out-of-Print materials – charges may reflect current value, whichever is higheramount. \[June 9, 2004 R:53-2004\] Magazines --See processing fee belowActual item cost, plus a processing fee. Processing Fee (Peninsula Library Automated Network policy) applies to all materials. Catalogued materials$5.00 each Generic materials$2.00 each Refunds for lost and paid Library materials will be made within 90 days of payment, and only for items not more than 1 year overdue. Lost and paid audiovisual pieces/partsare not refundable. Refunds will be made for items paid for at a South San Francisco Public Library. An SSF payment receipt must accompany refund requests. The processing fee is non-refundable. Refunds are processed through the Finance Department and mailed to the patron. Refunds can takeup to 1month to process.\[June 13, 2007 R:57-2007\] Miscellaneous Charges Past due patron accounts referred to a$10.00 per referral \[June 28, 2000; R:77-00\] collection agency PayPal Convenience Fee (for processing $0.50 per transaction online financial transactions for fee-based services such as Interlibrary Loan requests and obituary searches) Black & White Computer Printouts$0.15 per sheet \[June 9, 2004; R: 53-2004\] Color Computer Printouts$0.50 per sheet \[June 9, 2004; R: 53-2004\] History Book –SSF$5.00 each. \[June 22, 2005 R:72-2005\] Postcards --SSF, 3.5" x 11", black& white$0.50 each. –b&w; $1.00 –color \[June 22, 2005 R:72-2005\] or color. Microfilm Copies$0.25 each \[July 14, 1999; R: 101-99\] Photocopy$0.20 per page \[June 11, 2003, R: 48-2003\] Postcard, IDPrice set by United States Postal Service Out of County Reserve/Interlibrary Loan$3.00 for SSF residents; $10.00for non- residents collected at the time the reserve is placed. \[June 13, 2007; R: 57-2007; R: July 28, 2020)\] Returned Check, Insufficient FundsSee Finance DepartmentSection in Master Fee Schedule USB DrivesActual Cost of unit Field Trip FeeActual cost of transportation & admission. \[July 22, 2009; R: 73-2009\]