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Home My WebLink About2020.09.22 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, September 22, 2020 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibrary Board of Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://ssf-net.zoom.us/j/89066996669?pwd=SEp6R20xdFNZdlFjWDZHbGppQnZmZz09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 890 6699 6669 Passcode: 493815 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President ROBERT TURNBERG Vice President MARY GIUSTI Secretary LIRU CHIN Member PAT FITZPATRICK Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed lessthan 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, September 22, 2020 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:August 25,2020 LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update b)COVID-19 response and recovery plans VIII.NEW BUSINESS a)Discussion and Motion to Amendthe 2020Holiday Schedule(NB –1) b)City Hall 100 Year Birthday activities –Adam Elsholz, Assistant Library Director c)Silicon Valley Community Foundation Voter Education Project –Adam Elsholz, Assistant Library Director IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)Normal walk-in Library services and programsare suspendedwhile County health orders in regards to the COVID-19 health emergency are in place. b)Curbsideservices(by appointment only)are available daily at our Main Library (840 W. Orange Avenue)and Grand Avenue Library (306 Walnut Avenue).For more information please call Main Library staff at (650) 829-3860or, Grand Avenue Library staff at (650) 877-8530. c)There's still time to finish your Census questionnaire! By filling out your Census 2020, you secure funding that shapes the resources inour community over the next decade. Remember to complete and submit the form.https://www.ssf.net/departments/city- manager/census-2020 XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,October 27,2020,6:00pm Place:TBD South San Francisco Public Library Board of Trustees Unapproved Minutes August 25, 2020Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Robert Turnberg,Mary Giusti, Liru Chin and Pat FitzPatrick. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;andElia Moreno, Administrative AssistantII.Guest: Kumkum Gupta. APPROVAL OF MINUTES Motion to approve the minutes fromtheJuly 28, 2020meeting was made, seconded and approved. PUBLIC COMMENTS KumkumGuptastateshowappreciativesheisofstaffduringCOVIDtimes.Eventhoughlibrary staffdutieshavebeenredefined,Kumkumexpresseshowencouragingitistoseethatstaffhas pickedupotherduties.Tonameafew:onlineclassesforpatrons,educatingthemabouttheir mobiledevices,providingaccesstocomputerlab,mailingandcurbsidedeliveryoflibrary materialstoserveus,thecommunity.Kumkumencouragesourcommunitymemberstocontinue togivefeedbackandsuggestwhatactivitiestheywouldliketoseetostayengagedinthese unusualtimeswhensomanypeoplearefeelingaloneandisolated.Kumkumalsoexpresses concernforhomeboundresidentsandbelievesadeliveryservicefromvolunteers/staffwouldbe helpfulbecauseofthedelaysinUSPSmailserviceduetobudgetcuts. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update Project architects,Capital Projects Director Jake GilchristSmithGroup, gave a great update and th presentation at the August 12, City Council meeting. The project will go out to bidin early September. Staff is currently reviewing room-by-room furniture. There is currently no date for the groundbreaking event. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –August 25, 2020 NEW BUSINESS Coronavirus, COVID-19, Response and RecoveryPlan Library staff continues to work hard with curbside pickup and mail delivery services. Circulation th figures for the week of August 17totaled to 904 checked out items. As the number of checked out items and demand continues to increase, staff is trying their bestto accommodate patrons by increasing the number of working hours and appointments available by hour. Curbside pickups have been affected negatively due to the air quality caused by the fires.Appointments have been cancelled but some patrons have chosen to get their items sentto their homesthrough ourmail delivery service. Library Board Policies Chart Update The Library Board of Trustees reviewed the Library Board Policies Chart. It was noted that policy changes may come before the Board as part of future re-opening plans. Motion to Approve Changes to the Master Fee Schedule 2020-2021 The Library Board of Trustees reviewedthe Master Fee Schedule 2020-2021.The suggested change would eliminate all overdue fees on for adult borrowers. Motion to approve changes as presented was made, seconded and approved. AGENDA BUILDING NewCommunity Civic Center Campus Update; COVID-19 Response and Recovery Plans; Inter- Library Loan Policy ANNOUNCEMENTS Normal walk-in Library services and programs are suspended while County health orders in regards to the COVID-19 health emergency are in place. GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 6:21P.M. Respectfully Submitted: Mary Giusti, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director August 2020 Literacy Statistics Attachment 1 Community Learning Center K - 5 Youth - CLC Programs # calls# video # emailsHWC Homework Club - 3rd7004 Homework Club - 4th2104227 Homework Club - 5th 00040 Youth Totals 2804271 CLC Adult Programs# programs# Attended Computer Lab1145 00 00 00 CLC Programs Total 1145 Collaborations# Calls Referrals22 00 00 00 00 Collaboration Total 22 Monthly Totals August 2020 Literacy Statistics Attachment 1 PROJECT READ # of # Calls# Video# Materials TOTAL Family Programs Programs Learning Wheels - SSF3005356 Learning Wheels - San Bruno01012 Learning Wheels - Daly City00000 Learning Wheels - Colma 00000 Nutrition/Science Family For Literacy SSF 04048 Family For Literacy San Bruno 060612 Total 31106478 # of # Calls# Video TOTAL Adult Programs Programs VITA 0000 tutoring 218020 0000 0000 0000 Total 218020 #Volunteer Volunteer Statistics Detail VolunteersHours Tutors109 99 00 00 1918 Total TutorsLearners Tutoring 2727 Continuing 00 00 2727 TOTAL Active Monthly Totals Attachment 2 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 SOUTH SAN FRANCISCO PUBLIC LIBRARY 2020LIBRARY HOLIDAY SCHEDULE The 2020Library Holiday Closures are as follows: Tuesday, December 31, 2019New Year's Eve ½-day (libraries open 10-1) Wednesday, January 1, 2020New Year's Day Sunday, January19 Monday, January 20 Martin Luther King Day Sunday, February 16 Monday, February 17 Presidents’ Day Sunday, April12 Easter Sunday Sunday, May24 Monday,May 25 Memorial Day Friday, July 3 Independence Day (Federal holiday observed) Saturday, July 4 Independence Day Sunday,September 6 Monday, September 7 Labor Day Sunday, October 11 Monday, October 12 Columbus DayIndigenous Peoples Day Wednesday, November 11Veterans Day Wednesday, November 25 Closeat 6 p.m. (Main open10-6; Grand open 12–6) Thursday, November 26 Thanksgiving Day Friday, November 27 Day after Thanksgiving Thursday,December 24 Christmas Eve ½-day(libraries open 10-1) Friday, December 25 Christmas Day Thursday, December 31 New Year's Eve ½-day (librariesopen10-1) Friday, Jan. 1, 2021New Year’s Day Approved by the Library Board of Trustees:October 22, 2019 Amended by the Library Board of Trustees: September 22, 2020 (tentative)