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HomeMy WebLinkAbout2020.10.27 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, October 27, 2020 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibrary Board of Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://ssf-net.zoom.us/j/83099461625?pwd=LzlqY20vM0o4MmYyK0tkQXdoR0hHUT09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 830 9946 1625 Passcode: 474631 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President ROBERT TURNBERG Vice President MARY GIUSTI Secretary LIRU CHIN Member PAT FITZPATRICK Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed lessthan 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, October 27, 2020 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:September 22,2020 LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update b)COVID-19 response and recovery plans VIII.NEW BUSINESS a)Discussion and Motion to Approve the 2021 Holiday Schedule(NB –1) b)Discussion and Motionto Cancel the regular meeting of December 22, 2020 IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)Normal walk-in Library services and programsare suspendedwhile County health orders in regards to the COVID-19 health emergency are in place. b)Curbsideservices(by appointment only)are available daily at our Main Library (840 W. Orange Avenue)and Grand Avenue Library (306 Walnut Avenue).For more information please call Main Library staff at (650) 829-3860or, Grand Avenue Library staff at (650) 877-8530. c)Celebrate the centennial of South San Francisco City Hall with us! Join us on Saturday, th November 7with a fun, live performance by Sean Mendelson and his family band via Zoom. A PowerPoint presentation of 100 years of City Hall will also be given at the th November 9Special City Council meeting. d)Upcoming holidays: There will be no Library services onWednesday, November 11th in thth honor of Veterans Day,Thursday, November 26and Friday, November 27for Thanksgiving. XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,November 24,2020,6:00pm Place:TBD South San Francisco Public Library Board of Trustees Unapproved Minutes September 22, 2020Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Robert Turnberg,Mary Giusti, Liru Chin and Pat FitzPatrick. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;andElia Moreno, Administrative AssistantII.Guest: Kumkum Gupta. APPROVAL OF MINUTES One edit on the bottom of page one of the minutes was mentioned after Board review; Project th architects, Capital Projects Director Jake Gilchrist andSmithGroup…at the August 12City Council meeting.Motion to approve the minutes fromtheAugust 25, 2020meeting was made, seconded and approved as amended. PUBLIC COMMENTS KumkumGuptastateshowgreatitisforSSFPLtocontinuetoprovideneededservicesto patronsduringthesuspensionofnormalwalk-inservicessuchasprintoutsuponrequest,mail deliveryservices,andcurbsidepickup. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update The project hasgone out to bid and isdue for approval at an upcomingCity Council meeting. th Bids from contractors are to be submitted by October 20. The groundbreaking of the project is expected to be scheduled shortly after the review and approval of bids.Completion of the new Police Department is expected for Fall of 2021. NEW BUSINESS Coronavirus, COVID-19, Response and RecoveryPlan South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –September 22,2020 Curbside service, mail delivery service continues at both libraries and computer lab th appointments continue atthe Community Learning Center. Beginning Monday, October 5, the Main Library willbe a 29-day Early Vote Center. Discussion and Motion to Amend the 2020 Holiday Schedule The Library Board of Trustees reviewed the 2020 Holiday Schedule. The City of South San Francisco has now voted to make the change from Christopher Columbus Day to Indigenous Peoples Day. Motion to amend the 2020 Holiday Schedule was made, seconded and approved. City Hall 100 Year Birthday Activities thth November 11is the 100 year centennial anniversary of City Hall. Saturday, November 7will be a celebration open for all with a performance from a band, and crafts and activities for families. The celebration will be virtual. The 100 year anniversary will be recognized at the th November 9 City Council meeting. Silicon Valley Community Foundation Voter Education Project The South San Francisco Public Libraryapplied forand receiveda grant from the Silicon Valley Community Foundation. The funds will be used to helppromote and educate residents on the importance of voting through various programs and advertising methods (social media, handing out flyers, etc.).The Voter Education Project will also help inform residents on how they can vote during the pandemic. AGENDA BUILDING NewCommunity Civic Center Campus Update; COVID-19 Response and Recovery Plans; Policy Updates. ANNOUNCEMENTS Normal walk-in Library services and programs are suspended while County health orders in regards to the COVID-19 health emergencyare in place. rd Mayor Garbarino’s State of the City presentation will be on Wednesday, September 23at 6:30 PM. GOOD AND WELFARE Thank you to Library Director, Valerie Sommer for all her due diligence! ADJOURNMENT There being no further business, the meeting was adjourned at 6:20P.M. Respectfully Submitted: Mary Giusti, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 1 - September 2020 Literacy Statistics Community Learning Center 3 - 5 grade Youth - CLC Programs # calls# video # emailsAttendance Homework Club - 3rd00092 Homework Club - 4th000137 Homework Club - 5th 000157 Youth Totals 000386 CLC Adult Programs# programs# Attended Unemployment Lab 2045 00 00 00 CLC Programs Total 2045 Collaborations# Calls Referrals44 000 000 000 000 Collaboration Total 44 Monthly Totals Attachment 1 - September 2020 Literacy Statistics PROJECT READ # of # Calls# Video# Materials TOTAL Family Programs Programs Learning Wheels - SSF01011 Learning Wheels - San Bruno00000 Learning Wheels - Daly City00000 Learning Wheels - Colma 02012 Nutrition/Science Family For Literacy SSF 07017 Family For Literacy San Bruno 03003 Total 0130313 # of # Calls# Video TOTAL Adult Programs Programs Tutoring 012012 0500 0000 0000 0000 Total 017012 #Volunteer Volunteer Statistics Detail VolunteersHours Tutors1515 00 00 00 1515 Total TutorsLearners Tutoring 1515 Continuing 00 00 1515 TOTAL Active Monthly Totals Attachment 2 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 DRAFT SOUTH SAN FRANCISCO PUBLIC LIBRARY 2021 LIBRARY HOLIDAY SCHEDULE The 2021 Library Holiday Closures are as follows: Thursday, December 31, 2020New Year's Eve ½-day (libraries open 10-1) Friday, January 1, 2021 New Year's Day Sunday, January 17 Monday, January18 Martin Luther King Day Sunday, February 14 Monday, February 15 Presidents’ Day Sunday, April 4 Easter Sunday Sunday, May30 Monday,May 31 Memorial Day Sunday, July 4 Monday, July 5 Independence Day (Federal holiday observed) Sunday,September 5 Monday, September 6 Labor Day Sunday,October10 Monday, October 11 Indigenous Peoples Day Thursday, November 11Veterans Day Wednesday, November 24 Closeat 6 p.m. (Main open10-6; Grand open 12–6) Thursday, November 25 Thanksgiving Day Friday, November 26 Day after Thanksgiving Thursday, December 23 Christmas Eveobserved ½-day (libraries open 10-1) Friday, December 24 “Christmas Day” (Federal Holiday observed) Saturday, December 25 Library closed Thursday, December 30, 2021 New Year's Eveobserved ½-day (librariesopen10-1) Friday,December 31, 2021 “New Year’s Day” (Federal Holiday observed) Saturday, January 1, 2022Library closed Approved by the Library Board of Trustees: