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HomeMy WebLinkAbout08.23.2023@600 RegularWednesday, August 23, 2023 6:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council BUENAFLOR NICOLAS, Mayor (District 3) MARK NAGALES, Vice Mayor (District 2) MARK ADDIEGO, Councilmember (District 1) JAMES COLEMAN, Councilmember (District 4) EDDIE FLORES, Councilmember (District 5) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney Regular Meeting Agenda 1 August 23, 2023City Council Regular Meeting Agenda How to observe the Meeting (no public comment): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council ZOOM LINK BELOW -NO REGISTRATION REQUIRED Join Zoom meeting: https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 Teleconference participation is offered in the meeting via Zoom as a courtesy to the public. If no members of the City Council are attending the meeting via teleconference, and a technical error or outage occurs on the teleconference feed, the City Council will continue the meeting in public in the Council Chambers. How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER 1. By Zoom: When the Clerk calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 2. By Phone: Enter the conference ID fund on the agenda. When the Clerk calls for the item on which you wish to speak, Click *9 to raise a hand to speak. Click *6 to unmute when called. 3. In Person: Complete a Digital Speaker Card located at the entrance to the Council Chamber ’s. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. Page 2 City of South San Francisco Printed on 8/24/2023 2 August 23, 2023City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Proclamation recognizing September as National Childhood Cancer Awareness Month. (Flor Nicolas, Mayor) 1. Certificate recognizing Tianny Zapata and her accomplishments as a Management Fellow in the City Manager’s Office. (Flor Nicolas, Mayor) 2. Proclamation recognizing August as National Water Quality Month. (Flor Nicolas, Mayor) 3. Proclamation recognizing September as National Preparedness Month. (Flor Nicolas, Mayor) 4. Presentation on Familias Tomando Acción. (Edith Arias, CEO and Founder)5. Presentation on Flock Safety/ALPR Camera Data Report (Scott Campbell, Chief of Police) 6. PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting . Written comments on agenda items received prior to 4:00 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. COUNCIL COMMENTS/REQUESTS Page 3 City of South San Francisco Printed on 8/24/2023 3 August 23, 2023City Council Regular Meeting Agenda CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member (s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. Motion to approve the Minutes for July 26, 2023. (Rosa Govea Acosta, City Clerk)7. Report regarding a resolution accepting $5,473 from South San Francisco Friends of the Library and South San Francisco Public Library Foundation to support Library programs, collections and supplies, and approving budget amendment 24.007. (Valerie Sommer, Library Director) 8. Resolution accepting $5,473 from South San Francisco Friends of the Library and South San Francisco Public Library Foundation to support Library programs, collections and supplies, and approving budget amendment 24.007. 8a. Report regarding a resolution approving the First Amendment to the 2023-2024 Wage and Salary Schedule to establish salaries for new job classifications and to provide for an adjustment to the salary range for the classification of Maintenance Supervisor, and approving budget amendment number 24-010. (Leah Lockhart, Human Resources Director) 9. Resolution approving the First Amendment to the 2023-2024 Wage and Salary Schedule to establish salaries for new job classifications and to adjust the salary range for the classification of Maintenance Supervisor, and approving budget amendment number 24-010. 9a. ADMINISTRATIVE BUSINESS Report regarding consideration of an updated Memorandum of Understanding (MOU) Version 16 between the City of South San Francisco and the South San Francisco Unified School District (SSFUSD) and adoption of a resolution authorizing the City Manager to execute the agreement and to receive an annual report on the status of the MOU. (Scott Campbell, Chief of Police) 10. Resolution authorizing the City Manager to execute an updated Memorandum of Understanding (MOU) Version 16 between the City of South San Francisco and the South San Francisco Unified School District and to receive an annual report on the status of the MOU. 10a. Page 4 City of South San Francisco Printed on 8/24/2023 4 August 23, 2023City Council Regular Meeting Agenda Report regarding a resolution approving the annual Military Equipment Report for the South San Francisco Police Department in compliance with Assembly Bill 481. (Adam Plank, Captain) 11. Resolution approving the annual Military Equipment Report for the South San Francisco Police Department in compliance with Assembly Bill 481. 11a. Report regarding two resolutions authorizing the filing of two grant applications for the 2023 San Mateo County Transportation Authority (TA) Measure A and Measure W Highway Program for: (1) the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project, and; (2) US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project. (Lawrence Henriquez, Senior Civil Engineer) 12. Resolution of the City Council of the City of South San Francisco supporting the Junipero Serra Boulevard & Westborough Boulevard Pedestrian and Safety Connectivity Project (“Project”) and authorizing submittal of an application for the San Mateo County Transportation Authority’s (TA) 2023 Measure A and Measure W Highway Program Call for Projects 12a. Resolution of the City Council of the City of South San Francisco supporting the US 101/Produce Avenue Off-Ramp Improvements (“Project”) and authorizing submittal of an application for the San Mateo County Transportation Authority’s (TA) 2023 Measure A and Measure W Highway Program Call for Projects 12b. Report regarding a resolution awarding a construction contract to Dryco Construction, Inc. of Fremont, California, for the 2023 Street Surface Seal Project in an amount not to exceed $4,474,324.11 and related actions. (Angel Torres, Senior Civil Engineer) 13. Resolution awarding a construction contract to Dryco Construction, Inc. of Fremont, California, for the 2023 Street Surface Seal Project (No. st2302, Bid No. 2650) in an amount not to exceed $4,474,324.11, for a total construction budget of $5,145,324.11, authorizing Budget Amendment #24.008 and authorizing the City Manager to execute the agreement on behalf of the City. 13a. Report regarding a resolution approving the draft response to the San Mateo County Grand Jury Report titled, “Second Units: Affordable Housing’s Panacea or Prevarication?” (Tony Rozzi, Deputy Director, Economic & Community Development Department). 14. Resolution approving the draft response to the San Mateo County Grand Jury Report titled, “Second Units: Affordable Housing’s Panacea or Prevarication?” 14a. Page 5 City of South San Francisco Printed on 8/24/2023 5 August 23, 2023City Council Regular Meeting Agenda Report regarding a resolution approving a professional services agreement with Plante & Moran, PLLC for Enterprise Resource Planning consulting services. (Tony Barrera, Director of Information Technology) 15. Resolution approving a professional services agreement with Plante & Moran, PLLC for Enterprise Resource Planning (ERP) Consulting services in the amount not to exceed $197,680 and authorizing the City Manager to execute the agreement. 15a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS CLOSED SESSION Conference with Legal Counsel-Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case 16. Conference with real property negotiators (Pursuant to Government Code Section 54956.8) Properties: 421 Cypress Avenue and 209 and 213 Lux Avenue, South San Francisco (APNs 012-314-090, 012-314-080, and 012-314-070) Negotiating Party: For the Future Housing Inc. Agency Negotiators: Nell Selander, Economic & Community Development Director and Danielle Thoe, Housing Manager Under Negotiations: Price and terms 17. Conference with real property negotiators (Pursuant to Government Code Section 54956.8) Properties: Site on Forbes Boulevard, South San Francisco (Portions of APNs 015-050-720, 015-050-730, and 015-050-710) Negotiating Party: LS Forbes LLC Agency Negotiators: Nell Selander, Economic & Community Development Director; Tony Rozzi, Deputy Economic & Community Development Director; and Lindsay D'Andrea, Assistant City Attorney Under Negotiations: Price and terms 18. ADJOURNMENT Page 6 City of South San Francisco Printed on 8/24/2023 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-642 Agenda Date:8/23/2023 Version:1 Item #:1. Proclamation recognizing September as National Childhood Cancer Awareness Month.(Flor Nicolas, Mayor) City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™7 Dated: August 23, 2023 IN RECOGNITION OF SEPTEMBER AS CHILDHOOD CANCER AWARENESS MONTH WHEREAS, Childhood Cancer Awareness Month is a time when we celebrate advances in childhood cancer treatment and survivorship care, remember the children we’ve lost, and engage new advocates to join in our mission of achieving a day when every child with cancer can live a long and healthy life; and WHEREAS, 47 children per day – or 17,293 children per year – are expected to be diagnosed with cancer in the United States; and WHEREAS, Childhood cancer is not one disease – there are more than 12 major types of pediatric cancers and over 100 subtypes; and WHEREAS, Cancer is the number one cause of death by disease among children. Worldwide, 100,000 children lose their lives every year to cancer; and WHEREAS, only six drugs have been approved in the first instance for use in children. This is compared with hundreds of drugs that have been developed and approved for adults; and WHEREAS, more than 95 percent of childhood cancer survivors will have a significant health-related issue by the time they are 45 years of age; these health-related issues are side-effects of either the cancer or more commonly, the result of its treatment; and WHEREAS, childhood cancer has touched many in our South San Francisco community. Among them, Jesus Pena and Patricia Watson, who lost their 33-month-old daughter Juliana, to Neuroblastoma; and WHEREAS, as the color gold is significant and symbolic because it represents childhood cancer, the tree on Sign Hill shines bright during the month of September in honor of Juliana, and all the other families that have been affected by childhood cancer. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby recognize September as Childhood Cancer Awareness Month, which is a time to recognize the children and families affected by childhood cancers and to emphasize the importance of supporting research on these devastating conditions. ________________________________ Buenaflor Nicolas, Mayor ________________________________ Mark Nagales, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ James Coleman, Councilmember ________________________________ Eddie Flores, Councilmember 8 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-723 Agenda Date:8/23/2023 Version:1 Item #:2. Certificate recognizing Tianny Zapata and her accomplishments as a Management Fellow in the City Manager’s Office.(Flor Nicolas, Mayor) City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™9 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition TIANNY ZAPATA The City Council of South San Francisco does hereby thank and congratulate you on your many accomplishments as a Management Fellow in the City Manager’s office, including the Every Kid Deserves a Bike Program. We wish you success in your pursuit of your dreams, aspirations, and future career. Presented on this 23rd day of August 2023 by the City Council of South San Francisco. Buenaflor Nicolas, Mayor Mark Nagales, Vice Mayor Mark Addiego, Councilmember James Coleman, Councilmember Eddie Flores, Councilmember 10 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-640 Agenda Date:8/23/2023 Version:1 Item #:3. Proclamation recognizing August as National Water Quality Month.(Flor Nicolas, Mayor) City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™11 Dated: August 23, 2023 DESIGNATION OF AUGUST AS NATIONAL WATER QUALITY MONTH WHEREAS, clean water is essential for life and healthy communities. Groundwater, lakes, rivers, and streams are significant resources that the United States of America relies on as a source of fresh water; and WHEREAS, South San Francisco recognizes how regular human activities have impact on our water quality. National Water Quality Month reminds us how our actions both past and present affect our waterways; and WHEREAS, there are many things individuals can do to prevent water pollution including: participating in a community or waterway clean-up, picking up after pets, assuring that only rain water enters storm drains, choosing nontoxic household products, not using chemical fertilizers or pesticides and reducing water usage; and WHEREAS, without safe and reliable water and wastewater treatment systems, no community, or sector of the economy – from our richly diverse communities to biotech, service, and manufacturing – can exist thrive and expand; and WHEREAS, technological advances and the dedication of thousands of water industry professionals in the state of California ensures that our drinking water and treated wastewater meets some of the most stringent water quality standards in the nation; and WHEREAS, South San Francisco recognizes the community benefits derived from the City’s team of dedicated professionals in engineering, field operations, parks and at the water quality control plant who tirelessly work to ensure that surface waters meet strict standards for human contact and recreation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby designate August as National Water Quality Month in South San Francisco. ________________________________ Buenaflor Nicolas, Mayor ________________________________ Mark Nagales, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ James Coleman, Councilmember ________________________________ Eddie Flores, Councilmember 12 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-641 Agenda Date:8/23/2023 Version:1 Item #:4. Proclamation recognizing September as National Preparedness Month. (Flor Nicolas, Mayor) City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™13 Dated: August 23, 2023 RECOGNITION OF NATIONAL PREPAREDNESS MONTH SEPTEMBER 2023 WHEREAS, National Preparedness Month is an observance each September to raise awareness about the importance of preparing for disasters and emergencies that could happen at any time; and WHEREAS, the City of South San Francisco remains committed to emergency response and preparedness responding to over 9,000 calls for service, completing of over 18,000 hours of training, and hosting over 300 hours of regional technical rescue training; and WHEREAS, this year’s theme: Preparing Older Adults, focuses on preparing older adults for disaster, specifically older adults from communities that are disproportionately impacted by all-hazard events, which continue to threaten the nation; and WHEREAS, we know older adults can face greater risks when it comes to the multitude of extreme weather events and emergencies we now face, especially if they are living alone, are low-income, have a disability, or live in rural areas; and WHEREAS, older adults have specific needs after a disaster, and it is important to take into consideration older adults’ unique needs, including special transportation needs if evacuation is necessary and individual medical needs; and WHEREAS, being prepared for disasters starts at home. Everyone can be part of helping to prepare for emergencies. Creating a support network of family, friends, and others who can assist you during an emergency is important in planning efforts; and WHEREAS, Americans at all income levels have experienced the challenges of rebuilding their lives after a disaster or other emergency. In these stressful times, having access to personal financial, insurance, medical and other records is crucial for starting the recovery process quickly and efficiently. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco does hereby recognize September 2023 as National Preparedness Month to enhance public awareness of what to do in an emergency and to encourage all to be prepared. ________________________________ Buenaflor Nicolas, Mayor ________________________________ Mark Nagales, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ James Coleman, Councilmember ________________________________ Eddie Flores, Councilmember 14 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-624 Agenda Date:8/23/2023 Version:1 Item #:5. Presentation on Familias Tomando Acción.(Edith Arias, CEO and Founder) City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™15 Grassroot community based organization Serving South San Francisco Spanish speaking families and their children Determined to close the opportunity gap of the community members supported 16 Our Story 2019 Padres en Acción received a national fellowship with seed money from 4.0 Schools Foundation in New Orleans 2016-2019 Padres en Acción parent support group continued as a voluntary resource for the community provided by Edith Arias which she held 1-2 times a month at SSFHS 2016 Padres en Acción (Parents in Action) was a support group founded at SSF High School with the goal of helping Spanish speaking parents understand how to navigate the educational system in the United States 2015 The San Mateo County parenting class “The Parent Project ” served as an awareness of the need of parenting education in Spanish in our community 17 Our Story 2023 In March 2023, Familias Tomando Acción became a 501(c)(3) tax exempt nonprofit organization 2020 Padres en Acción evolved into Familias Tomando Acción to include ALL family members and became a nonprofit in CA. We continued to provide monthly meetings and workshops during the pandemic The focus of our organization has always revolved around the importance of mental health and accessible educational resources for all families members. 18 Our Goal Our main goal is to increase the number of Latinx students graduating from high school and completing vocational and college careers. Our approach is led by supporting each other to increase the network of Latinx families with common interests. As a community network, we facilitate information and conversations on leadership, empowerment, and personal improvement opportunities for students and their families. 19 Our Ethics SUPPORT We know that as an immigrant community of color, we lean on each other to understand the educational system and find resources and opportunities that benefit our students and families. EDUCATION We are aware that rigorous education is the essential process that liberates us as people of color from oppression and provides us with a future of empowerment and leadership possibilities. HOPE We see a brighter future as a possible goal. We want to change the generational cycle of socio-economic disparities. We hope to provide healing to our inherited inequity in society and keep in mind the resilience of our journey from our countries of origin to our new country. 20 Field Trips with FTA Academy of Sciences Teen Night Computer History Museum Middle School Event De Young Museum: Teotihuacan Exhibit 21 Parent involvement & Advocacy: Having a Spanish speaking support group has empowered many parents to get involved in greater community issues such as: *Internet For All discussion *City Council Meetings *Shape SSF 20yr Plan *School Board Meetings 22 Events Over the Years… Field Trip to Dia De La Familia at SFSU Workshop for parents & students on how to create an email account. End of School Year Get Together 2017 23 Virtual Meetings - 2020 to 2022 24 Edith Arias Founder and Executive Director familiastomandoaccion@gmail.com Phone: (650) 246-4655 Email: info@familiastomandoaccion.org Website: https://familiastomandoaccion.org/ Tax ID: #85-0947732 25 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-647 Agenda Date:8/23/2023 Version:1 Item #:6. Presentation on Flock Safety/ALPR Camera Data Report (Scott Campbell, Chief of Police) City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™26 Flock Safety ALPR Camera Data Report Scott Campbell, Chief of Police27 Overview •ALPR camera program approved by City Council in Summer of 2022 •PD Launched Program in November of 2022 •28 cameras strategically placed at ingress and egress points throughout our city •Use of the ALPR camera technology has been a game changer in the fight against crime ALPR August 2023 228 Citywide Reduction in Property Crimes •29% Reduction in Stolen Vehicles •49% Reduction in Commercial Burglaries •26% Reduction in Vehicle Burglaries ALPR DATA August 2023 329 Crime Reduction •5% Reduction in Catalytic Converter Thefts * •9% Reduction in Robberies ALPR August 2023 430 Crime Reduction on Hotel Strip •62% Reduction in Vehicle Burglaries •80% Reduction on Commercial Burglaries •12% Increase in Officer Initiated Arrests ALPR August 2023 531 ALPR August 2023 632 Investigative Case Highlights ALPR • Armed Serial Bank Robbery • “Takeover” Armed Robbery • Vehicular Manslaughter August 2023 733 Thank you ALPR August 2023 834 ID Start time Language Name / Nombre Would you like to speak If you would like to speak on an age 1 8/23/23 16:51:33 English (United States)‎Darryl Yip No 12 2 8/23/23 17:55:46 English (United States)‎Thomas Carney Yes / Si Public comments 3 8/23/23 18:03:39 English (United States)‎Hermes monzon Yes / Si No 4 8/23/23 18:04:51 English (United States)‎Sara Vides No n/a 5 8/23/23 18:04:48 English (United States)‎Theresa Vallez-Kelly Yes / Si N/A 6 8/23/23 18:06:25 English (United States)‎Nina Garde Yes / Si No City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-713 Agenda Date:8/23/2023 Version:1 Item #:7. Motion to approve the Minutes for July 26, 2023. (Rosa Govea Acosta, City Clerk) City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™35 CALL TO ORDER Mayor Nicolas called the meeting to order at 6:00 p.m. ROLL CALL Councilmember Addiego, present Councilmember Coleman, present Councilmember Flores, absent Vice Mayor Nagales, present Mayor Nicolas, present PLEDGE OF ALLEGIANCE Parks and Recreation Business Manager, Erin O’Brien led the pledge. AGENDA REVIEW No changes. ANNOUNCEMENTS FROM STAFF • Devin Stenhouse, Diversity, Equity, and Inclusion Officer PRESENTATIONS 1. Presentation on AHMC Seton Medical Center improvements. (Tim Schulze, Associate Chief Operating Officer) Associate Chief Operating Officer of Seton Medical Center, Tim Schulze, provided a presentation to Council. He highlighted the shortage of nurses and encouraged the public to apply and noted recruitment continues in local nursery schools. 2. Presentation regarding update on the City of South San Francisco’s investment portfolio (Frank Risso, Treasurer, Karen Chang, Director of Finance, Carlos Oblites, Chandler Asset Management) City Treasure Risso introduced Carlos Oblites with Chandler Asset Management. Carlos provided a presentation to Council on the City’s investments portfolio performance. Council thanked both City Treasurer Risso and Carlos for their presentation. MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, JULY 26, 2023 6:00 p.m. Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Via Zoom 36 REGULAR CITY COUNCIL MEETING JULY 26, 2023 MINUTES PAGE 2 Meeting recessed at 6:32 p.m. Meeting resumed at 6:34 p.m. PUBLIC COMMENTS – NON-AGENDA ITEMS The following individual(s) addressed the City Council: In Person: • Mark Leach • Philip Roidmaier • Robin Roidmaier • Sue Digre • Maricruz Aguilar • Ulisess Arias Vice Mayor Nagales acknowledged the members of Full of Fun who provided public comments and requested City Manager Ranals to explore programming growth and opportunities for individuals with disabilities. COUNCIL COMMENTS/REQUESTS Vice Mayor Nagales invited the public to attend National Night Out on Tuesday, August 1st from 5:00-7:30 p.m. at Westborough Park and noted City resources would be available. He stated there would be future discussion of Coffee with Council for residents of District 2. He also noted that San Mateo County is hosting local listening sessions throughout the County to discuss how to prioritize tax dollars. There is a session scheduled in South San Francisco on Wednesday, August 23 from 6:00 to 7:30 p.m. at the Joseph Fernekes Building at Orange Park. Councilmember Coleman noted the protected bike lanes and high visibility cross walk added on El Camino Real as part of the pilot program until October 2023. He stated a ribbon cutting will soon be held and asked the community to stay tuned. He also stated the Housing Leadership Council will be hosting a Renter’s Know Your Rights townhall at the Economic Advancement Center at 366 Grand Ave from 5:00-7:00 p.m. on July 27th. He then invited the public to attend National Night Out on August 1st at Buri Buri Park at 5:30 p.m. Councilmember Addiego shared he will be hosting National Night Out in District 1 at Sunshine Gardens Elementary School. He thanked the community members that have supported the event. Councilmember Flores informed the community that he attended the National Association of Latino Elected Official (NALEO) and represented the City and local Latino leaders. He noted the improvements on School Street and Olive Avenue and stated streets will reopen July 27th. He also shared that District 5 will have three National Night Outs, including one hosted by Good News Chapel, South San Francisco Housing Authority, and Paradise Valley. He requested the meeting be adjourned in memory of District 1 resident, Raul Jimenez. Mayor Nicolas shared she met guest from Kishiwada who came to visit South San Francisco. She thanked Parks and Recreation staff for their work and service to the community with the events hosted for Parks and Recreation month. She also attended the Full of Fun event and thanked KaseyJo Cullinan for hosting. She acknowledged and thanked Lead Fellow MaryJo Nunez for her service to the community and wished her well in her next chapter. She requested that the meeting be adjourned in memory of Laura Viana. 37 REGULAR CITY COUNCIL MEETING JULY 26, 2023 MINUTES PAGE 3 CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific item as follows. Item No. 5 was pulled by Council and Item No. 7 was pulled by Vice Mayor Nagales. 3. Motion to approve the Minutes for July 12, 2023 and July 19, 2023. (Rosa Govea Acosta, City Clerk) 4. Report regarding Resolution No. 125-2023 amending the City of South San Francisco Master Fee Schedule to correct an omission and administrative errors for Fiscal Year 2023-24. (Karen Chang, Director of Finance) 6. Report regarding Resolution No. 126-2023 authorizing the acceptance of $120,386 from the California State Library to support Gene Mullin Community Learning Center’s English as a Second Language Program and approving Budget Amendment 24.006. (Valerie Sommer, Library Director) 7. Report regarding Resolution No. 127-2023 declaring a prima facie speed limit of 15 miles per hour when children are present, as allowed by State Law, for the remaining qualified K-12 schools within the City limit. (Jeffrey Chou, Senior Civil Engineer) Item No. 7: Senior Civil Engineer Chou presented the proposed changes to Council. Council engaged in discussion and provided suggestions to staff. Motion – Vice Mayor Nagales /Second – Councilmember Addiego: To approve Consent Calendar 3- 4 and 6-7 by roll call vote: AYES: Councilmembers Addiego, Coleman, Flores, and Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: None; ABSTAIN: None 5. Report regarding a resolution authorizing the acceptance of two public art sculpture donations for installation at the Orange Memorial Park Sports Field and the Library | Parks and Recreation Center site. (Greg Mediati, Parks and Recreation Director) Item No. 5: Business Manager O’Brien presented the item to Council and provided clarification regarding the donations. Council engaged in discussion and provided suggestions and direction staff. Item heard- no action. ADMINISTRATIVE BUSINESS 8. Report regarding the release of the Draft Lindenville Specific Plan. (Billy Gross, Principal Planner) Principal Planner Gross introduced Eric Yurkovich, Principal of Raimi & Associates. Eric provided a presentation to Council to discuss the draft plan. Council engaged in discussion and questions. The following individual(s) addressed the City Council: In Person: • Ken Weber • Ken Cui 38 REGULAR CITY COUNCIL MEETING JULY 26, 2023 MINUTES PAGE 4 Via Zoom: • Carlos Moreno • Anthony Montes Item heard- no action 9. Motion accepting the South San Francisco/San Bruno Water Quality Control Plant (WQCP) Wet Weather and Digester Improvements Project (Project No. ss1301) as complete per plans and specifications (Total Construction Cost $53,730,227.00). (Brian Schumacker, Water Quality Control Plant Superintendent) Water Quality Control Plant Superintendent Schumacker presented the report to Council. Motion – Councilmember Coleman /Second– Councilmember Flores: Motion to accept the South San Francisco/San Bruno Water Quality Control Plant (WQCP) Wet Weather and Digester Improvements Project (Project No. ss1301) as complete per plans and specifications, by roll call vote: AYES: Councilmembers Addiego, Coleman, Flores, and Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: None; ABSTAIN: None 10. Report regarding Resolution No. 128-2023 approving a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities. (Greg Mediati, Director of Parks and Recreation) Parks and Recreation Director Mediati presented the report to Council. Councilmember Coleman suggested exploring the use of campus restrooms for City sponsored events. Council agreed to approve the Resolution with the intent to discuss the possibility of facility usage for events. Motion – Vice Mayor Nagales /Second– Councilmember Coleman: To approve Resolution No. 128-2023 approving a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities, by roll call vote: AYES: Councilmembers Addiego, Coleman, Flores, and Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: None; ABSTAIN: None ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS Vice Mayor Nagales shared a change to his employment and noted his inability to actively attend the HEART Board of San Mateo County. He will submit a letter of resignation to the Council of Cities who appointed him to the Board. He also stated that he will no longer serve on County committees Housing Our People Effectively and Home for All, or the City School Liaison Subcommittee. He stated he will continue to serve on the TA and ABAG. ADJOURNMENT Being no further business Mayor Nicolas adjourned the City Council meeting at 9:09 p.m. *** Adjourned in Memory of Raul Jimenez and Laura Viana *** 39 REGULAR CITY COUNCIL MEETING JULY 26, 2023 MINUTES PAGE 5 Submitted by: Approved by: Jazmine Miranda Buenaflor Nicolas Assistant City Clerk Mayor Approved by the City Council: / / 40 CALL TO ORDER Mayor Nicolas called the meeting to order at 6:32 p.m. ROLL CALL Councilmember Addiego, present Councilmember Coleman, present Councilmember Flores, present Vice Mayor Nagales, present Mayor Nicolas, present AGENDA REVIEW No changes. PUBLIC COMMENTS – comments are limited to items on the Special Meeting Agenda. No public comments. Meeting recessed at 6:34 p.m. Meeting resumed at 9:09 p.m. CLOSED SESSION Entered into Closed Session: 9:10 p.m. Items moved out of order after Councilmember Flores noted he would recuse himself from item No. 1 2. Conference with real property negotiators (Pursuant to Government Code Section 54956.8) Properties: 616 and 700 Linden Avenue, South San Francisco (APNs 012174300 and 012145370) Agency Negotiators: Nell Selander, Economic & Community Development Director; Greg Mediati, Parks and Recreation Director; and Sky Woodruff, City Attorney Negotiating Parties: San Mateo Countywide Oversight Board Under Negotiations: Price and terms Councilmember Flores recused himself from item No. 1 at 9:20 p.m. 1. Conference with Legal Counsel-Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: San Mateo County Community College District v. Successor Agency to the Redevelopment Agency of the City of South Francisco, Judicate West Case No. A296491 Resumed from Closed Session: 9:39 p.m. MINUTES JOINT SPECIAL MEETING CITY COUNCIL AND SUCCESSOR AGENCY CITY OF SOUTH SAN FRANCISCO WEDNESDAY, JULY 26, 2023 6:01 p.m. Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA 41 JOINT SPECIAL CITY COUNCIL AND SUCCESSOR AGENCY MEETING JULY 26, 2023 MINUTES PAGE 2 Report out of Closed Session by Mayor Nicolas: Direction given. No reportable action. ADJOURNMENT Being no further business Mayor Nicolas adjourned the meeting at 9:40 p.m. Submitted by: Approved: Rosa Govea Acosta, MMC, CPMC Buenaflor Nicolas City Clerk Mayor Approved by the City Council: / / Submitted by: Approved: Rosa Govea Acosta, MMC, CPMC Buenaflor Nicolas Clerk of the Board Chair Approved by the Successor Agency: / / 42 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-638 Agenda Date:8/23/2023 Version:1 Item #:8. Report regarding a resolution accepting $5,473 from South San Francisco Friends of the Library and South San Francisco Public Library Foundation to support Library programs,collections and supplies,and approving budget amendment 24.007.(Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting $5,473 from the South San Francisco Friends of the Library and South San Francisco Public Library Foundation to support Library programs, collections and supplies, and approving Budget Amendment 24.007. BACKGROUND/DISCUSSION The South San Francisco Friends of the Library (FOL)do most of their fundraising through book sales in the Main Library.In addition to a daily sale in the lobby,the Friends schedule several “pop-up”book sales throughout the year.They direct funds to support special library programs,collections,supplies,and staff and volunteer appreciation.At their quarterly general membership meeting,the FOL typically approves funding requests from Library staff.Although their July 11,2023,general meeting was cancelled,the FOL Board has approved $4,473 in funding for library programs and supplies. The $4,473 in FOL donations includes: §$700 for story time supplies and craft kits for Main and Grand Libraries §$1,123 for New Main Library Makerspace supplies §$875 for a second, seven-week series of the popular Baby Sign Language program §$250 for a puppet show and puppet-making workshop presented by San Francisco-based puppeteer Ramon Abad,<https://www.ramon-puppetry.com/>, scheduled on November 4, 2023 §$375 for an interactive music and dance presentation by the Afro-Peruvian group, Cunamacué, <https://www.cunamacue.org/> , scheduled for September 9, 2023, at Grand Avenue Library §$750 to fund Grand Library Makerspace supplies §$400 to support popular Adult Crafternoon programs at the New Main Library In addition to the above funds,South San Francisco Public Library Foundation received $1,000 via a donation to the FOL to support library programs, services, and collections in the New Main Library. FISCAL IMPACT FOL donations in the amount of $5,473 will be used to amend the Library Department’s 2023-24 general fund budget via Budget Amendment 24.007. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2,Quality of Life and Priority #6 Community Connections by supporting community engagement and learning opportunities. City of South San Francisco Printed on 8/18/2023Page 1 of 2 powered by Legistar™43 File #:23-638 Agenda Date:8/23/2023 Version:1 Item #:8. CONCLUSION Acceptance of this resolution will support Library programs, collections, supplies, and staff and volunteer appreciation. It is recommended that the City Council accept $5,473 from South San Francisco Friends of the Library and South San Francisco Public Library Foundation and approve Budget Amendment 24.007. City of South San Francisco Printed on 8/18/2023Page 2 of 2 powered by Legistar™44 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-639 Agenda Date:8/23/2023 Version:1 Item #:8a. Resolution accepting $5,473 from South San Francisco Friends of the Library and South San Francisco Public Library Foundation to support Library programs,collections and supplies,and approving budget amendment 24.007. WHEREAS,the South San Francisco Friends of the Library (FOL)advocates for and supports the diversity of library services, programs and collections; and WHEREAS, FOL has donated $4,473 to the South San Francisco Public Library; and WHEREAS,FOL donations support Library collections and programs,purchase of makerspace and story time supplies, Summer Learning Challenge programming, and staff and volunteer appreciation; and WHEREAS,the South San Francisco Public Library Foundation (SSFPL Foundation)is a 501(c)(3)nonprofit organization dedicated to supporting the South San Francisco Public Library; and WHEREAS,SSFPL Foundation received $1,000 via a donation to the FOL to support library programs, services, and collections in the New Main Library; and WHEREAS,acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2 Life,and Priority #6 Community Connections by supporting community engagement and learning opportunities; and WHEREAS,the grant funds will be used to amend Fiscal Year (FY)2023-2024 Operating Budget of the Library Department via Budget Amendment 24.007. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco does hereby accept $5,473 in donations from the South San Francisco Friends of the Library,and South San Francisco Public Library Foundation, to support Library programs, collections, and supplies. BE IT FURTHER RESOLVED that the City Council approve Budget Amendment 24.007 to amend the Library Department’s FY 2023-2024 Operating Budget to reflect an increase of $5,473. ***** City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™45 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-584 Agenda Date:8/23/2023 Version:1 Item #:9. Report regarding a resolution approving the First Amendment to the 2023-2024 Wage and Salary Schedule to establish salaries for new job classifications and to provide for an adjustment to the salary range for the classification of Maintenance Supervisor,and approving budget amendment number 24-010.(Leah Lockhart, Human Resources Director) RECOMMENDATION Approve a resolution approving the First Amendment to the 2023-2024 Wage and Salary Schedule to establish salary ranges for the new job classifications of Accounting Supervisor,Applications Analyst, and Communications Manager,and to increase the salary range for the classification of Maintenance Supervisor, and approve budget amendment number 24-010. BACKGROUND/DISCUSSION The City maintains a salary and wage schedule (“salary schedule”)for all positions of employment with the City,and any amendments to the schedule are subject to City Council approval.The salary schedule is typically updated at the beginning of each fiscal year,and as needed to implement negotiated rate increases or other recommended additions or changes to job classifications and salary ranges.Based on a completed analysis of planned new positions included in the 2023-2024 fiscal year budget and one recommended position allocation change, staff recommends the following classifications be added to the wage and salary schedule: Accounting Supervisor As a part of the Finance Department reorganization which began in Fiscal Year 2022-2023,the Accounting Supervisor classification was developed to provide dedicated management and oversight to the department’s Accounting Division,including managing the City’s annual audit process.This position would also provide more dedicated support for the management of grant funds and compliance reporting.Based on salary survey data and a review of internal alignment,staff recommends that the salary for this position be set at $10,223- 12,426 per month. Applications Analyst The City’s Information Technology Department currently includes generalist classifications of Information Technology Administrator and Senior Information Technology Administrator.These classifications perform a wide range of functions in support of the City’s network security,hardware and software support.Given the increasing complexity of the City’s software applications,this new position will provide dedicated support for the City’s software infrastructure,including internal support for the City’s Enterprise Resource Planning (ERP) program replacement,customization and upgrades,as well as the integration,and maintenance of related departmental programs.Based on the results of a total compensation study,the proposed salary for this position is $10,085-$12,258 per month. Communications Manager Previously,the City Manager’s Office had included a Communications Director,which was a department-head level position overseeing the City’s communications and community engagement functions.The position was later reclassified to a Deputy City Manager based on an expanded scope of responsibility.In June of 2023,the Deputy City Manager position became vacant,and the City Manager re-evaluated the structure and roles of theCity of South San Francisco Printed on 8/18/2023Page 1 of 3 powered by Legistar™46 File #:23-584 Agenda Date:8/23/2023 Version:1 Item #:9. Deputy City Manager position became vacant,and the City Manager re-evaluated the structure and roles of the department based on current staffing and organizational needs.As the City Manager’s office already includes an Assistant City Manager and a second Deputy City Manager,staff recommends the establishment of a Communications Manager position that would more specifically focused on communications functions,and report to the Assistant City Manager.This structure is common among similarly-sized cities within the area,and would provide the support necessary for the continuation of a robust communications and community engagement function.Based on the results total compensation survey and internal positions with a similar scope and level of complexity,staff recommends a salary range $11,468 -$13,939 per month.This position would replace a vacant Deputy City Manager position included in the 2023-2024 fiscal year budget. Equity Adjustment for Maintenance Supervisor (existing classification) In addition to the new classifications,staff recommends an adjustment to the salary schedule for the classification of Maintenance Supervisor,to match the salary schedule for the classification of Recreation and Community Services Supervisor.Prior to successor Memorandum of Understanding (MOU)negotiations with Teamsters Local 856 and other City bargaining units in 2022,the salaries for Maintenance Supervisor and Recreation and Community Services Supervisor were equal.Prior to MOU negotiations,the City conducted a City-wide total compensation study to provide for salary adjustments based on combination of market survey data and internal benchmarking.Based on the study,the City and the Union agreed to a market equity adjustment for the Recreation and Community Services Supervisor in the amount of three percent (3%).The agreement did not include an adjustment for the Maintenance Supervisor.Following completion of MOU negotiations with all other bargaining units,Teamsters Local 856 requested that the City re-evaluate market equity adjustments for several represented classifications in light of increases granted to subordinate positions, and including restoring the alignment between Maintenance Supervisor and Recreation and Community Services Supervisor which had previously existed.After receiving direction from Council regarding the Union’s proposal,staff tentatively agreed to increase the Maintenance Supervisor to be equal to the Recreation and Community Services Supervisor,based on the historical relationship between the two classifications,and the fact that the Maintenance Supervisor’s subordinate positions had received a larger increase than was anticipated at the time the Teamsters Local 856 MOU was finalized.Staff recommends that this adjustment be effective as of July 7, 2023, when the last annual increases went into effect. FISCAL IMPACT The replacement of a Deputy City Manager with a Communications Manager position results in an estimated savings of $193,368 annually.Funds for the Accounting Supervisor and Applications Analyst positions were included in the 2023-2024 fiscal year budget,however,final recommended salary and benefit costs are above budgeted estimates.The Accounting Supervisor will result in an increase of $21,848 annually,and the Applications Analyst will result in a cost increase of $27,536 annually.As these positions are currently vacant, it is expected that vacancy savings will offset these costs for the current fiscal year.The increase for five Maintenance Supervisor positions within the Public Works Department and the Parks and Recreation Department,annual cost of approximately $30,978.Budget Amendment number 24.010 provides for additional funding for the estimated increased cost in the current fiscal year. RELATIONSHIP TO STRATEGIC PLAN This action supports City Council’s strategic priority of Workforce Development,by ensuring that the City maintains a competitive compensation package to attract and retain a high-performance workforce,and City of South San Francisco Printed on 8/18/2023Page 2 of 3 powered by Legistar™47 File #:23-584 Agenda Date:8/23/2023 Version:1 Item #:9. ensuring the necessary staffing structure to enable effective service to the community. CONCLUSION If approved, the amended wage and salary schedule will allow the City to fill the positions of Accounting Supervisor, Applications Analyst, and Communications Manager and ensure that the City maintains competitive and equitable compensation for these positions. In addition, the adjustment for the Maintenance Supervisors will provide for a more equitable alignment among City positions. Staff recommends that City Council approve a resolution to amend the City’s wage and salary schedule and approve Budget Amendment number 24.010 for these changes to take effect. City of South San Francisco Printed on 8/18/2023Page 3 of 3 powered by Legistar™48 City of South San Francisco Human Resources Department Accounting Supervisor Class Description Definition Under general direction, plans, organizes, directs and supervises professional accounting and/or financial analysis activities within the Finance Department; performs the more complex specialized accounting and/or financial duties; performs a variety of technical tasks related to assigned area of responsibility; and performs other related duties as assigned. Distinguishing Characteristics This classification is distinguished from other professional Accountant classes by its supervisory responsibilities. Incumbents in this classification perform the most complex accounting/financial work in addition to directing, overseeing, supervising and reviewing the work of professional accounting staff. Typical and Important Duties 1. Recommend and assist in the implementation of unit goals and objectives; establish schedules and methods for a variety of professional accounting and financial duties; and assist in developing and implementing financial policies and procedures. 2. Plan, prioritize, assign, supervise, and review the work of staff involved in the performance of professional and technical accounting and financial and reporting duties. 3. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. 4. Assist in the preparation of the Annual Comprehensive Financial Report (ACFR) by gathering information, modifying and running reports, and preparing detailed reconciliations. 5. Participate in the external annual audit by providing detailed information to and responding to questions from auditors. 6. Supervise the preparation, analysis, and review of revenues, reimbursements, expenditures, fund balances and balance sheet accounts; post journal entries. 7. Develop cost accounting tools to provide fiscal accountability and grant compliance for grant funded programs; review and approve financial transactions and analysis. 8. Oversee and participate in the monitoring and review of investment activities for City, bond, and other fiduciary agency portfolios; supervise the preparation and presentation of the annual investment policies. 9. Participate in bond financings, review official statements; provide financial information, review bond disclosure requirements and annual reports. 10. Assist in processing and monitoring transfers and interfund loans between City funds. 11. Supervise and participate in grant compliance including monitoring, reporting and maintaining grant budgets, activities and expenditures. 12. Serve as liaison to City departments regarding complex financial, accounting and grant related issues. 49 City of South San Francisco Accounting Supervisor Class Description Page 2 13. Perform complex special analyses and reporting as required by the City Manager, City Council, management staff, and outside agencies; manage special projects and studies. 14. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, material and supplies; monitor and control expenditures. 15. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement disciplinary procedures. 16. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. 17. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service 18. Perform related duties and responsibilities as assigned. Job-related Qualifications Knowledge of: • Principles and practices of financial administration, including budgeting, financial reporting, and accounting. • Principles and practices of governmental accounting, auditing, and reporting, including knowledge of GAAP, GASB updates, and grant guidelines. • Principles and practices of revenue and treasury management, and rules of allowable governmental investing. • Principles of supervision, training, and performance evaluations. • Principles of budget monitoring. • Principles and practices of safety management. • Pertinent local, State and Federal laws, ordinances and rules. • Customer service principles and problem resolution techniques. • Modern office practices and procedures, computer equipment and software applications related to financial accounting. Ability to: • Organize, implement and direct professional accounting and financial analysis activities. • Interpret and explain pertinent City and department policies and procedures. • Analyze and interpret financial statements according to GAAP. • Develop and present technical and analytical reports and presentations. • Use automated office and computerized financial information systems. • Assist in the development and monitoring of an assigned program budget. • Develop and recommend policies and procedures related to assigned operations. • Operate a personal computer for data entry, inquiry, and report generation. • Maintain confidentiality of a wide range of sensitive information. • Respond to and assist in resolving difficult and/or sensitive inquiries related to financial accounting records and processes. • Communicate clearly and concisely, both orally and in writing. 50 City of South San Francisco Accounting Supervisor Class Description Page 3 • Establish and maintain cooperative relations with those contacted during the course of work. • Work in a safe manner, following City safety practices and procedures. Skill in: • Word processing and working with a variety of computer applications with su fficient speed and accuracy to perform assigned work. • Entering and retrieving data into standard computer with speed and accuracy sufficient to perform assigned work. • Managing electronic and hard copy records. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Three years of increasingly responsible professional accounting and/or financial analysis experience including one year of lead responsibility. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting, finance or a related field. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; mobility to work in a typical office setting to use standard office equipment; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone; lift and carry 35 pound boxes, files, and materials. Work environment: Work in a standard office setting. Ability to: Travel to different sites and locations. Approved: August 2023 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-Management DOT: No Physical: N/A Status: Classified/Exempt EEOC Category: 1.2 First/Mid-level managers Job Code: M630 51 City of South San Francisco Human Resources Department Applications Analyst Class Description Definition Under general supervision, the Applications Analyst performs a variety of professional, technical, and analytical duties involving the design, development, testing, implementation, administration, troubleshooting and support of City information technology applications, including enterprise- wide, department-specific, and web-based applications; evaluates, tests, and modifies new and existing applications in order to provide better efficiencies, security and performance; and performs other related duties as assigned. Distinguishing Characteristics: This is a journey level professional classification performing a variety of systems analysis and design, programming, testing, implementation, and maintenance of new and existing systems. It is distinguished from the Senior Computer Services Technician by its responsibility for managing complex software projects involving planning, implementation, and upgrades for new and existing software applications. It is further distinguished from the Information Systems Administrator in that the latter has broader responsibility for the administration of multi-user and server-based computer systems including computer hardware, software, and network maintenance. Typical and Important Duties 1. Performs a variety of analytical duties in the development, enhancement, modification, and maintenance of City information technology applications, including enterprise-wide, department-specific, and web-based applications. 2. Uses a variety of languages to write code to create new, or modify existing, applications ensuring that the design incorporates comprehensive security measures. 3. Uses multiple utilities and tools to develop and implement automated processes, scripts, and reports for client use. 4. Works with colleagues and client departments to identify business process basis for new or modified applications; develops workflow diagrams to reflect current and proposed flow of data and information; prepares initial and ongoing application design models and specifications to optimize workflow and process efficiencies. 5. Identifies database and system requirements; works with colleagues or project team to plan and develop these resource needs; refines documentation and specifications as the project progresses; prepares final documentation for client review and approval. 6. Researches and analyzes recommended software solutions either through an in-house build or through modification of a third-party software product; develops methods to export and incorporate data and databases into the design process, ensuring quality control and standards for data integrity. 52 City of South San Francisco Applications Analyst Class Descriptions Page 2 7. Develops, implements, and monitors the testing process to ensure the application performs in accordance with design specifications and is consistent with client needs; determines and implements appropriate testing environment parameters; reviews results and prepares modifications as needed. 8. Develops, monitors, and maintains the City’s website design and architecture; develops design/content standards and maintains site displays; manages site development/upgrades; ensures proper functioning of links to website content, forms, surveys, and related material. 9. Receives and responds to issues with respect to application performance or reliability; investigates, diagnoses, and isolates problems; takes appropriate action by either resolving the issues, referring to higher level staff, or contacting a third-party vendor; provides clients with status updates on actions taken, cost impact, and timeline for resolution. 10. Writes and maintains comprehensive technical documentation for applications projects including work flow diagrams, application design specifications, and policies and procedures for the utilization of specific applications. 11. Assumes responsibility for training on new, enhanced, or upgraded applications; delivers group or one-on-one training sessions; prepares user training materials and guides. 12. Conducts research and stays current on new trends and innovative solutions for software solutions to business processes; recommends new technologies which would improve the department’s or client’s operational effectiveness. 13. Participates in projects related to assigned specialty field; may function as a leader of a small project team; may provide leadership and mentoring to other Information Technologies staff regarding area(s) of expertise. 14. Represents department and division on committees, with outside organizations, and meetings as necessary. 15. Performs related duties as assigned. Job-related Qualifications Knowledge of: • Principles and practices of computer systems and related analysis and design. • Fundamentals of business process and software design, networks and communications. • A variety of programming languages and operating systems on multiple hardware platforms. • Computer operating methods, languages and procedures. • Principles and practices of software development, testing and deployment. • Software development methodologies and life cycles. • Current trends in information technology software, business systems, hardware, networks, and communications. • Applications development and structured analysis methods; data modeling theory and methods; disaster planning and recovery techniques; debugging and error detection. • Operational relationships between applications development, database management, and components of technology infrastructure such as operating and communication systems. • Methods and techniques of developing and delivering training on new or modified applications. 53 City of South San Francisco Applications Analyst Class Descriptions Page 3 • Principles and practices of project management. • Principles and practices of customer service. Ability to: • Provide professional support to a diverse range of enterprise-wide and department-specific applications used throughout the City. • Analyze, diagnose, maintain, and troubleshoot applications. • Prepare clear and concise technical documentation. • Prepare a variety of reports and maintain accurate records and files. • Analyze and develop logical solutions and alternatives to problems. • Effectively use design and testing tools and methodologies. • Effectively use various desktop tools. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Use initiative and independent judgment within general policy, procedural, and legal guidelines. • Maintain confidentiality with sensitive data and information. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. Experience And Education Any combination of experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: Experience: Three years of experience performing professional applications development and management duties in a multi-platform environment. Experience in a municipal government agency is preferred. Training: A Bachelor's Degree from an accredited college or university with major coursework in Information Technology, Computer Science, or a closely related degree. Licenses and Certificates The following licenses or certifications must be maintained as a condition of employment: • Possession of, or ability to obtain, a valid, appropriate California driver’s license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment. Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift and carry 35 pounds; distinguish among various 54 City of South San Francisco Applications Analyst Class Descriptions Page 4 colors; distinguish various computer-generated auditory signals; use common hand tools; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations. Work Environment: Mobility to work in a typical office environment and/or field setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours; take 24-hour on-call and stand-by; attend evening meetings. Approved: August, 2023 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-management DOT: No Physical: N/A Status: Classified/exempt EEOC Category: 2 Professional Job Code: M795 55 City of South San Francisco Human Resources Department Communications Manager Class Description Definition Under administrative direction, plans, organizes, and coordinates public information, media communications, crisis communications, and civic engagement activities of the City; and does related work as required. Serves as the City’s Public Information Officer, including during emergency incidents. Distinguishing Characteristics This position is responsible for the City’s public information and communications functions. This position exercises independent judgment and discretion in the coordination of communications and advocacy activities with other departments and outside agencies to engage stakeholders and provides highly complex administrative support to the City Council, City Manager, Assistant City Manager, and department heads as needed. Typical and Important Duties 1. Creates an overall communications strategy which is consistent with the goals and objectives identified in the City’s General Plan, and the annual City Council work plan. 2. Develops, plans and implements communications goals and objectives; recommends and administers policies and procedures. 3. Coordinates communications activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager and City Council; prepares and presents staff reports and other necessary correspondence. 4. Supervises the work of staff assigned to communications and community engagement functions; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures. 5. Coordinates the design and implementation of marketing and advertising campaigns to promote City services, activities, programs and special events. 6. Oversees the City’s social media formatting and content on various platforms, supports departmental use of these platforms to ensure consistency and effectiveness; actively engages on social media to ensure communication is creative, vibrant and appropriate; 7. Oversees organization, appearance and content on the City website, as well as the City intranet, to ensure content is up to date, well organized, attractive, easy to find, useful, and engaging. 8. Produces weekly electronic communications to residents which keeps them apprised of happenings and upcoming opportunities. 9. Attends and helps to organize and prepare for various City events and functions, including Cultures United. 10. Monitors incoming resident feedback on various platforms, responds to residents or directs inquiries to the appropriate responder. 56 11. Delivers city-wide communications support as needed; may be required to attend conferences and assist with design and delivery of City messaging. 12. Prepares various presentations, including the Mayor’s State of the City presentation, in close collaboration with the City Manager and City Council. 13. Identifies challenges and emerging issues facing the City; works collaboratively with leadership team to recognize internal and external communications opportunities and solutions and defines and executes appropriate strategies in response. 14. Develops and administers the communications program budget; directs the forecast of additional funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements mid-year adjustments. 15. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures; maintains discipline and high standards necessary for efficient and professional operations. 16. Plans, organizes, directs, and participates in the City’s public information, civic engagement, and media relations activities including developing and implementing internal and external communications strategic plans. 17. Serves as the City’s Public Information Officer; develops communications content of press releases, City website information, electronic communication and newsletters; prepares speeches, responses and related materials for City Council and for public information purposes. 18. Serves as Public Information Officer for the City in the event of an emergency, and serves in the Emergency Operations Center when activated; provides professional and technical support to emergency services departments. 19. Serves as media advisor to the City Council, City Manager, and City staff; provides communications training and marketing and outreach support; attends evening City Council and Commission meetings as needed. 20. Represents the department to outside agencies and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary. 21. Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service. 22. Performs other related duties and responsibilities as assigned. Job-related Qualifications Knowledge of: • Principles and practices of communications methods and marketing techniques. • Modern administrative and management principles, procedures and techniques, particularly as applied to the overall management of a comprehensive communications program. • Principles and practices of public relations and community outreach. • Effective public presentation methods to attract and inform a variety of audiences. • Political issues, community development issues, and legislative developments of importance to the community and City. • Principles and practices of leadership, motivation, team building and conflict resolution. • Applicable local, state, and federal laws and regulations. 57 • Organizational and management practices as applied to the analysis and evaluation of programs. • Principles and practices of organization, administration and personnel management. • Social media, web design, and graphic/visual presentation methods. • Principles and practices of budget preparation and administration. • Principles of management, supervision, training and employee development. Ability to: • Organize, supervise and coordinate the work of subordinate employees. • Analyze difficult problems, develop a positive course of action and follow through on its implementation. • Demonstrate sound professional judgment, reason logically, and think imaginatively and creatively. • Respond to tight schedules and pressures. • Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. • Manage social media and website, including posting, evaluating, and delivering City messaging. • Properly interpret and make decisions in accordance with appropriate laws, regulations and policies. • Prepare and present clear, effective, and accurate staff reports, correspondence, policies, procedures, and other oral and written materials. • Make effective public presentations in routine and emergency situations. • Establish and maintain effective relationships with those contacted in the course of the work. • Use initiative and independent judgment within established policy and procedural guidelines. • Take a proactive approach to customer service issues. • Organize own work as well as the work of others, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction. • Plan, distribute, direct, coordinate, review, and evaluate the work assigned staff and train staff in work procedures. • Represent the City effectively in contacts with elected and foreign officials, representatives of other agencies, City departments, and the public, occasionally in situations where relations may be difficult or strained. • Work in a safe manner modeling correct City safety practices and procedures; and enforce adherence to safety policies and procedures. • Maintain confidentiality regarding sensitive information. Skill in: • Using a personal computer and associated applications. • Advanced English language skills for professional written and verbal communications. Bilingual skills (English/Spanish) are desirable. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: 58 Experience: Four years of progressively more responsible professional communications or public relations experience, including at least one year in a supervisory capacity. Training: A bachelor’s degree from an accredited college with major coursework in communications, journalism, marketing, or a related field. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. Possession of, or ability to obtain, a valid appropriate California driver’s license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office and/or field setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or participation in specific projects or programs; available for evening meetings. Approved: August 2023 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-management DOT: No Physical: N/A Status: Classified/Exempt EEOC Category: (1.2) First/Mid-Level Managers Job Code: M310 59 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-717 Agenda Date:8/23/2023 Version:1 Item #:9a. Resolution approving the First Amendment to the 2023-2024 Wage and Salary Schedule to establish salaries for new job classifications and to adjust the salary range for the classification of Maintenance Supervisor, and approving budget amendment number 24-010. WHEREAS, on July 12, 2023, City Council approved the Wage and Salary Schedule for Fiscal Year 2023- 2024, effective July 7, 2023; and WHEREAS,to ensure the foreseeable needs of the organization are met,staff recommends an amendment to the wage and salary schedule to establish salaries for the new job classifications of Accounting Supervisor, Applications Analyst, and Communications Manager; and WHEREAS,in order to maintain an equitable internal alignment of salaries among job classifications with similar requirements,and to ensure an appropriate alignment between management and subordinate positions, staff recommends an increase to the salary schedule of the Maintenance Supervisor classification effective July 7, 2023; and WHEREAS,based on total compensation surveys and internal alignment analysis,staff recommends salary ranges be set as follows: Accounting Supervisor: $10,223.20 - $12,426.27 monthly ($58.98-$71.69 hourly equivalent); Applications Analyst: $10,084.53 - $12,258.13 monthly ($58.18 - $70.72 hourly equivalent); Communications Manager: $11,467.73 - $13,939.47 monthly ($66.16-$80.42 hourly equivalent); Maintenance Supervisor: $8,848.67-$10,753.60 monthly ($51.05 - $62.04 hourly equivalent) NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby: 1.Find the above findings true and correct and incorporated herein by reference. 2.Approve the First Amendment to the City’s Wage and Salary Schedule for Fiscal Year 2023- 2024, attached hereto as Exhibit A. 3.Approve Budget Amendment 24-010. 4.This action shall be effective the date of the adoption by City Council. City of South San Francisco Printed on 8/18/2023Page 1 of 2 powered by Legistar™60 File #:23-717 Agenda Date:8/23/2023 Version:1 Item #:9a. City of South San Francisco Printed on 8/18/2023Page 2 of 2 powered by Legistar™61 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Accountant - Senior M625 7/7/2023 MID MGMT Hourly 53.50$ 56.17$ 58.98$ 61.93$ 65.03$ Accountant - Senior M625 9/16/2022 MID MGMT Bi-Weekly 4,280.00$ 4,493.60$ 4,718.40$ 4,954.40$ 5,202.40$ Accountant - Senior M625 9/16/2022 MID MGMT Monthly 9,273.33$ 9,736.13$ 10,223.20$ 10,734.53$ 11,271.87$ Accountant I M100 7/7/2023 MID MGMT Hourly 44.25$ 46.46$ 48.78$ 51.22$ 53.78$ Accountant I M100 9/16/2022 MID MGMT Bi-Weekly 3,540.00$ 3,716.80$ 3,902.40$ 4,097.60$ 4,302.40$ Accountant I M100 9/16/2022 MID MGMT Monthly 7,670.00$ 8,053.07$ 8,455.20$ 8,878.13$ 9,321.87$ Accountant II M620 7/7/2023 MID MGMT Hourly 48.65$ 51.08$ 53.63$ 56.31$ 59.13$ Accountant II M620 9/16/2022 MID MGMT Bi-Weekly 3,892.00$ 4,086.40$ 4,290.40$ 4,504.80$ 4,730.40$ Accountant II M620 9/16/2022 MID MGMT Monthly 8,432.67$ 8,853.87$ 9,295.87$ 9,760.40$ 10,249.20$ Accounting Assistant I A480 7/7/2023 AFSCME Hourly 29.66$ 31.14$ 32.70$ 34.33$ 36.05$ Accounting Assistant I A480 10/14/2022 AFSCME Bi-Weekly 2,372.80$ 2,491.20$ 2,616.00$ 2,746.40$ 2,884.00$ Accounting Assistant I A480 10/14/2022 AFSCME Monthly 5,141.07$ 5,397.60$ 5,668.00$ 5,950.53$ 6,248.67$ Accounting Assistant II A225 7/7/2023 AFSCME Hourly 32.58$ 34.21$ 35.92$ 37.72$ 39.61$ Accounting Assistant II A225 10/14/2022 AFSCME Bi-Weekly 2,606.40$ 2,736.80$ 2,873.60$ 3,017.60$ 3,168.80$ Accounting Assistant II A225 10/14/2022 AFSCME Monthly 5,647.20$ 5,929.73$ 6,226.13$ 6,538.13$ 6,865.73$ Administrative Assistant - Senior O340 7/7/2023 CONFID Hourly 39.31$ 41.28$ 43.34$ 45.51$ 47.79$ Administrative Assistant - Senior O340 9/16/2022 CONFID Bi-Weekly 3,144.80$ 3,302.40$ 3,467.20$ 3,640.80$ 3,823.20$ Administrative Assistant - Senior O340 9/16/2022 CONFID Monthly 6,813.73$ 7,155.20$ 7,512.27$ 7,888.40$ 8,283.60$ Administrative Assistant I O315 7/7/2023 CONFID Hourly 35.53$ 37.31$ 39.18$ 41.14$ 43.20$ Administrative Assistant I O315 9/16/2022 CONFID Bi-Weekly 2,842.40$ 2,984.80$ 3,134.40$ 3,291.20$ 3,456.00$ Administrative Assistant I O315 9/16/2022 CONFID Monthly 6,158.53$ 6,467.07$ 6,791.20$ 7,130.93$ 7,488.00$ Administrative Assistant II O310 7/7/2023 CONFID Hourly 37.43$ 39.30$ 41.26$ 43.32$ 45.49$ Administrative Assistant II O310 9/16/2022 CONFID Bi-Weekly 2,994.40$ 3,144.00$ 3,300.80$ 3,465.60$ 3,639.20$ Administrative Assistant II O310 9/16/2022 CONFID Monthly 6,487.87$ 6,812.00$ 7,151.73$ 7,508.80$ 7,884.93$ Accounting Supervisor M630 8/23/2023 MID MGMT Hourly 58.98$ 61.93$ 65.03$ 68.28$ 71.69$ Accounting Supervisor M630 8/23/2023 MID MGMT Bi-Weekly 4,718.40$ 4,954.40$ 5,202.40$ 5,462.40$ 5,735.20$ Accounting Supervisor M630 8/23/2023 MID MGMT Monthly 10,223.20$ 10,734.53$ 11,271.87$ 11,835.20$ 12,426.27$ Applications Analyst M795 8/23/2023 MID MGMT Hourly 58.18$ 61.09$ 64.14$ 67.35$ 70.72$ Applications Analyst M795 8/23/2023 MID MGMT Bi-Weekly 4,654.40$ 4,887.20$ 5,131.20$ 5,388.00$ 5,657.60$ Applications Analyst M795 8/23/2023 MID MGMT Monthly 10,084.53$ 10,588.93$ 11,117.60$ 11,674.00$ 12,258.13$ Building Inspector A135 7/7/2023 AFSCME Hourly 49.15$ 51.61$ 54.19$ 56.90$ 59.75$ Building Inspector A135 10/14/2022 AFSCME Bi-Weekly 3,932.00$ 4,128.80$ 4,335.20$ 4,552.00$ 4,780.00$ Building Inspector A135 10/14/2022 AFSCME Monthly 8,519.33$ 8,945.73$ 9,392.93$ 9,862.67$ 10,356.67$ Building Inspector - Senior A400 7/7/2023 AFSCME Hourly 55.48$ 58.25$ 61.16$ 64.22$ 67.43$ Building Inspector - Senior A400 10/14/2022 AFSCME Bi-Weekly 4,438.40$ 4,660.00$ 4,892.80$ 5,137.60$ 5,394.40$ Building Inspector - Senior A400 10/14/2022 AFSCME Monthly 9,616.53$ 10,096.67$ 10,601.07$ 11,131.47$ 11,687.87$ Building Maintenance Craftsworker A465 7/7/2023 AFSCME Hourly 39.25$ 41.21$ 43.27$ 45.43$ 47.70$ Building Maintenance Craftsworker A465 10/14/2022 AFSCME Bi-Weekly 3,140.00$ 3,296.80$ 3,461.60$ 3,634.40$ 3,816.00$ Building Maintenance Craftsworker A465 10/14/2022 AFSCME Monthly 6,803.33$ 7,143.07$ 7,500.13$ 7,874.53$ 8,268.00$ Building Maintenance Custodian A140 7/7/2023 AFSCME Hourly 28.81$ 30.25$ 31.76$ 33.35$ 35.02$ Building Maintenance Custodian A140 10/14/2022 AFSCME Bi-Weekly 2,304.80$ 2,420.00$ 2,540.80$ 2,668.00$ 2,801.60$ Building Maintenance Custodian A140 10/14/2022 AFSCME Monthly 4,993.73$ 5,243.33$ 5,505.07$ 5,780.67$ 6,070.13$ Building Maintenance Custodian - Lead A190 7/7/2023 AFSCME Hourly 36.48$ 38.30$ 40.22$ 42.23$ 44.34$ Building Maintenance Custodian - Lead A190 10/14/2022 AFSCME Bi-Weekly 2,918.40$ 3,064.00$ 3,217.60$ 3,378.40$ 3,547.20$ Building Maintenance Custodian - Lead A190 10/14/2022 AFSCME Monthly 6,323.20$ 6,638.67$ 6,971.47$ 7,319.87$ 7,685.60$ Building Maintenance Custodian - Senior A320 7/7/2023 AFSCME Hourly 31.71$ 33.30$ 34.97$ 36.72$ 38.56$ Building Maintenance Custodian - Senior A320 10/14/2022 AFSCME Bi-Weekly 2,536.80$ 2,664.00$ 2,797.60$ 2,937.60$ 3,084.80$ Building Maintenance Custodian - Senior A320 10/14/2022 AFSCME Monthly 5,496.40$ 5,772.00$ 6,061.47$ 6,364.80$ 6,683.73$ Building Official - Assistant M215 7/7/2023 MID MGMT Hourly 66.01$ 69.31$ 72.78$ 76.42$ 80.24$ Building Official - Assistant M215 9/16/2022 MID MGMT Bi-Weekly 5,280.80$ 5,544.80$ 5,822.40$ 6,113.60$ 6,419.20$ Building Official - Assistant M215 9/16/2022 MID MGMT Monthly 11,441.73$ 12,013.73$ 12,615.20$ 13,246.13$ 13,908.27$ Building Plan Reviewer A690 7/7/2023 AFSCME Hourly 53.21$ 55.87$ 58.66$ 61.59$ 64.67$ Building Plan Reviewer A690 10/14/2022 AFSCME Bi-Weekly 4,256.80$ 4,469.60$ 4,692.80$ 4,927.20$ 5,173.60$ Building Plan Reviewer A690 10/14/2022 AFSCME Monthly 9,223.07$ 9,684.13$ 10,167.73$ 10,675.60$ 11,209.47$ Business Manager M825 7/7/2023 MID MGMT Hourly 62.93$ 66.08$ 69.38$ 72.85$ 76.49$ Page 1 of 10 62 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Business Manager M825 9/16/2022 MID MGMT Bi-Weekly 5,034.40$ 5,286.40$ 5,550.40$ 5,828.00$ 6,119.20$ Business Manager M825 9/16/2022 MID MGMT Monthly 10,907.87$ 11,453.87$ 12,025.87$ 12,627.33$ 13,258.27$ Childcare Assistant Supervisor M800 7/7/2023 MID MGMT Hourly 38.65$ 40.58$ 42.61$ 44.74$ 46.98$ Childcare Assistant Supervisor M800 9/16/2022 MID MGMT Bi-Weekly 3,092.00$ 3,246.40$ 3,408.80$ 3,579.20$ 3,758.40$ Childcare Assistant Supervisor M800 9/16/2022 MID MGMT Monthly 6,699.33$ 7,033.87$ 7,385.73$ 7,754.93$ 8,143.20$ City Building Official M210 7/7/2023 MID MGMT Hourly 76.91$ 80.76$ 84.80$ 89.04$ 93.49$ City Building Official M210 9/16/2022 MID MGMT Bi-Weekly 6,152.80$ 6,460.80$ 6,784.00$ 7,123.20$ 7,479.20$ City Building Official M210 9/16/2022 MID MGMT Monthly 13,331.07$ 13,998.40$ 14,698.67$ 15,433.60$ 16,204.93$ City Clerk - Assistant M830 7/7/2023 MID MGMT Hourly 48.89$ 51.33$ 53.90$ 56.59$ 59.42$ City Clerk - Assistant M830 9/16/2022 MID MGMT Bi-Weekly 3,911.20$ 4,106.40$ 4,312.00$ 4,527.20$ 4,753.60$ City Clerk - Assistant M830 9/16/2022 MID MGMT Monthly 8,474.27$ 8,897.20$ 9,342.67$ 9,808.93$ 10,299.47$ City Clerk Records Technician O415 7/7/2023 CONFID Hourly 37.43$ 39.30$ 41.26$ 43.32$ 45.49$ City Clerk Records Technician O415 9/16/2022 CONFID Bi-Weekly 2,994.40$ 3,144.00$ 3,300.80$ 3,465.60$ 3,639.20$ City Clerk Records Technician O415 9/16/2022 CONFID Monthly 6,487.87$ 6,812.00$ 7,151.73$ 7,508.80$ 7,884.93$ City Planner M155 7/7/2023 MID MGMT Hourly 74.70$ 78.44$ 82.36$ 86.48$ 90.80$ City Planner M155 9/16/2022 MID MGMT Bi-Weekly 5,976.00$ 6,275.20$ 6,588.80$ 6,918.40$ 7,264.00$ City Planner M155 9/16/2022 MID MGMT Monthly 12,948.00$ 13,596.27$ 14,275.73$ 14,989.87$ 15,738.67$ Code Enforcement Officer A145 7/7/2023 AFSCME Hourly 43.49$ 45.66$ 47.94$ 50.34$ 52.86$ Code Enforcement Officer A145 10/14/2022 AFSCME Bi-Weekly 3,479.20$ 3,652.80$ 3,835.20$ 4,027.20$ 4,228.80$ Code Enforcement Officer A145 10/14/2022 AFSCME Monthly 7,538.27$ 7,914.40$ 8,309.60$ 8,725.60$ 9,162.40$ Communications Dispatcher A150 7/7/2023 AFSCME Hourly 42.57$ 44.70$ 46.94$ 49.29$ 51.75$ Communications Dispatcher A150 10/14/2022 AFSCME Bi-Weekly 3,405.60$ 3,576.00$ 3,755.20$ 3,943.20$ 4,140.00$ Communications Dispatcher A150 10/14/2022 AFSCME Monthly 7,378.80$ 7,748.00$ 8,136.27$ 8,543.60$ 8,970.00$ Communications Dispatcher - Supervising A365 7/7/2023 AFSCME Hourly 50.23$ 52.74$ 55.38$ 58.15$ 61.06$ Communications Dispatcher - Supervising A365 10/14/2022 AFSCME Bi-Weekly 4,018.40$ 4,219.20$ 4,430.40$ 4,652.00$ 4,884.80$ Communications Dispatcher - Supervising A365 10/14/2022 AFSCME Monthly 8,706.53$ 9,141.60$ 9,599.20$ 10,079.33$ 10,583.73$ Communications Manager M310 8/23/2023 MID MGMT Hourly 66.16$ 69.47$ 72.94$ 76.59$ 80.42$ Communications Manager M310 8/23/2023 MID MGMT Bi-Weekly 5,292.80$ 5,557.60$ 5,835.20$ 6,127.20$ 6,433.60$ Communications Manager M310 8/23/2023 MID MGMT Monthly 11,467.73$ 12,041.47$ 12,642.93$ 13,275.60$ 13,939.47$ Community Development Coordinator M725 7/7/2023 MID MGMT Hourly 47.69$ 50.07$ 52.57$ 55.20$ 57.96$ Community Development Coordinator M725 9/16/2022 MID MGMT Bi-Weekly 3,815.20$ 4,005.60$ 4,205.60$ 4,416.00$ 4,636.80$ Community Development Coordinator M725 9/16/2022 MID MGMT Monthly 8,266.27$ 8,678.80$ 9,112.13$ 9,568.00$ 10,046.40$ Community Development Specialist A660 7/7/2023 AFSCME Hourly 45.47$ 47.74$ 50.13$ 52.64$ 55.27$ Community Development Specialist A660 10/14/2022 AFSCME Bi-Weekly 3,637.60$ 3,819.20$ 4,010.40$ 4,211.20$ 4,421.60$ Community Development Specialist A660 10/14/2022 AFSCME Monthly 7,881.47$ 8,274.93$ 8,689.20$ 9,124.27$ 9,580.13$ Community Services Site Coordinator A640 7/7/2023 AFSCME Hourly 28.86$ 30.30$ 31.82$ 33.41$ 35.08$ Community Services Site Coordinator A640 10/14/2022 AFSCME Bi-Weekly 2,308.80$ 2,424.00$ 2,545.60$ 2,672.80$ 2,806.40$ Community Services Site Coordinator A640 10/14/2022 AFSCME Monthly 5,002.40$ 5,252.00$ 5,515.47$ 5,791.07$ 6,080.53$ Computer Services Technician O525 7/7/2023 CONFID Hourly 46.37$ 48.69$ 51.12$ 53.68$ 56.36$ Computer Services Technician O525 9/16/2022 CONFID Bi-Weekly 3,709.60$ 3,895.20$ 4,089.60$ 4,294.40$ 4,508.80$ Computer Services Technician O525 9/16/2022 CONFID Monthly 8,037.47$ 8,439.60$ 8,860.80$ 9,304.53$ 9,769.07$ Computer Services Technician - Senior O530 7/7/2023 CONFID Hourly 48.69$ 51.12$ 53.68$ 56.36$ 59.18$ Computer Services Technician - Senior O530 9/16/2022 CONFID Bi-Weekly 3,895.20$ 4,089.60$ 4,294.40$ 4,508.80$ 4,734.40$ Computer Services Technician - Senior O530 9/16/2022 CONFID Monthly 8,439.60$ 8,860.80$ 9,304.53$ 9,769.07$ 10,257.87$ Crime Analyst C210 7/7/2023 PO NONWORN Hourly 50.23$ 52.74$ 55.38$ 58.15$ 61.06$ Crime Analyst C210 10/14/2022 PO NONWORN Bi-Weekly 4,018.40$ 4,219.20$ 4,430.40$ 4,652.00$ 4,884.80$ Crime Analyst C210 10/14/2022 PO NONWORN Monthly 8,706.53$ 9,141.60$ 9,599.20$ 10,079.33$ 10,583.73$ Cultural Arts Specialist A650 7/7/2023 AFSCME Hourly 39.35$ 41.32$ 43.39$ 45.56$ 47.84$ Cultural Arts Specialist A650 10/14/2022 AFSCME Bi-Weekly 3,148.00$ 3,305.60$ 3,471.20$ 3,644.80$ 3,827.20$ Cultural Arts Specialist A650 10/14/2022 AFSCME Monthly 6,820.67$ 7,162.13$ 7,520.93$ 7,897.07$ 8,292.27$ Database Business Systems Specialist O405 7/7/2023 CONFID Hourly 36.39$ 38.21$ 40.12$ 42.13$ 44.24$ Database Business Systems Specialist O405 9/16/2022 CONFID Bi-Weekly 2,911.20$ 3,056.80$ 3,209.60$ 3,370.40$ 3,539.20$ Database Business Systems Specialist O405 9/16/2022 CONFID Monthly 6,307.60$ 6,623.07$ 6,954.13$ 7,302.53$ 7,668.27$ Deputy City Clerk O320 7/7/2023 CONFID Hourly 41.19$ 43.25$ 45.41$ 47.68$ 50.06$ Deputy City Clerk O320 9/16/2022 CONFID Bi-Weekly 3,295.20$ 3,460.00$ 3,632.80$ 3,814.40$ 4,004.80$ Page 2 of 10 63 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Deputy City Clerk O320 9/16/2022 CONFID Monthly 7,139.60$ 7,496.67$ 7,871.07$ 8,264.53$ 8,677.07$ Deputy Economic Community Development Director M145 7/7/2023 MID MGMT Hourly 83.17$ 87.33$ 91.70$ 96.29$ 101.10$ Deputy Economic Community Development Director M145 9/16/2022 MID MGMT Bi-Weekly 6,653.60$ 6,986.40$ 7,336.00$ 7,703.20$ 8,088.00$ Deputy Economic Community Development Director M145 9/16/2022 MID MGMT Monthly 14,416.13$ 15,137.20$ 15,894.67$ 16,690.27$ 17,524.00$ Deputy Finance Director M845 7/7/2023 MID MGMT Hourly 80.88$ 84.92$ 89.17$ 93.63$ 98.31$ Deputy Finance Director M845 9/16/2022 MID MGMT Bi-Weekly 6,470.40$ 6,793.60$ 7,133.60$ 7,490.40$ 7,864.80$ Deputy Finance Director M845 9/16/2022 MID MGMT Monthly 14,019.20$ 14,719.47$ 15,456.13$ 16,229.20$ 17,040.40$ Diversity, Equity and Inclusion Officer M540 7/7/2023 MID MGMT Hourly 53.75$ 56.44$ 59.26$ 62.22$ 65.33$ Diversity, Equity and Inclusion Officer M540 11/11/2022 MID MGMT Bi-Weekly 4,300.00$ 4,515.20$ 4,740.80$ 4,977.60$ 5,226.40$ Diversity, Equity and Inclusion Officer M540 11/11/2022 MID MGMT Monthly 9,316.67$ 9,782.93$ 10,271.73$ 10,784.80$ 11,323.87$ Economic Development Coordinator M185 7/7/2023 MID MGMT Hourly 63.46$ 66.63$ 69.96$ 73.46$ 77.13$ Economic Development Coordinator M185 9/16/2022 MID MGMT Bi-Weekly 5,076.80$ 5,330.40$ 5,596.80$ 5,876.80$ 6,170.40$ Economic Development Coordinator M185 9/16/2022 MID MGMT Monthly 10,999.73$ 11,549.20$ 12,126.40$ 12,733.07$ 13,369.20$ Economic Development Manager M190 7/7/2023 MID MGMT Hourly 74.70$ 78.44$ 82.36$ 86.48$ 90.80$ Economic Development Manager M190 11/11/2022 MID MGMT Bi-Weekly 5,976.00$ 6,275.20$ 6,588.80$ 6,918.40$ 7,264.00$ Economic Development Manager M190 11/11/2022 MID MGMT Monthly 12,948.00$ 13,596.27$ 14,275.73$ 14,989.87$ 15,738.67$ Economic Development Specialist M170 7/7/2023 MID MGMT Hourly 53.75$ 56.44$ 59.26$ 62.22$ 65.33$ Economic Development Specialist M170 5/24/2023 MID MGMT Bi-Weekly 4,300.00$ 4,515.20$ 4,740.80$ 4,977.60$ 5,226.40$ Economic Development Specialist M170 5/24/2023 MID MGMT Monthly 9,316.67$ 9,782.93$ 10,271.73$ 10,784.80$ 11,323.87$ Electrical Maintenance Supervisor M835 7/7/2023 MID MGMT Hourly 63.02$ 66.17$ 69.48$ 72.95$ 76.60$ Electrical Maintenance Supervisor M835 10/14/2022 MID MGMT Bi-Weekly 5,041.60$ 5,293.60$ 5,558.40$ 5,836.00$ 6,128.00$ Electrical Maintenance Supervisor M835 10/14/2022 MID MGMT Monthly 10,923.47$ 11,469.47$ 12,043.20$ 12,644.67$ 13,277.33$ Electrical Technician A160 7/7/2023 AFSCME Hourly 45.66$ 47.94$ 50.34$ 52.86$ 55.50$ Electrical Technician A160 10/14/2022 AFSCME Bi-Weekly 3,652.80$ 3,835.20$ 4,027.20$ 4,228.80$ 4,440.00$ Electrical Technician A160 10/14/2022 AFSCME Monthly 7,914.40$ 8,309.60$ 8,725.60$ 9,162.40$ 9,620.00$ Electrical Technician - Assistant A120 7/7/2023 AFSCME Hourly 33.70$ 35.38$ 37.15$ 39.01$ 40.96$ Electrical Technician - Assistant A120 10/14/2022 AFSCME Bi-Weekly 2,696.00$ 2,830.40$ 2,972.00$ 3,120.80$ 3,276.80$ Electrical Technician - Assistant A120 10/14/2022 AFSCME Monthly 5,841.33$ 6,132.53$ 6,439.33$ 6,761.73$ 7,099.73$ Electrical Technician - Lead A335 7/7/2023 AFSCME Hourly 56.34$ 59.16$ 62.12$ 65.23$ 68.49$ Electrical Technician - Lead A335 10/14/2022 AFSCME Bi-Weekly 4,507.20$ 4,732.80$ 4,969.60$ 5,218.40$ 5,479.20$ Electrical Technician - Lead A335 10/14/2022 AFSCME Monthly 9,765.60$ 10,254.40$ 10,767.47$ 11,306.53$ 11,871.60$ Electrical Technician - Senior A500 7/7/2023 AFSCME Hourly 50.10$ 52.60$ 55.23$ 57.99$ 60.89$ Electrical Technician - Senior A500 10/14/2022 AFSCME Bi-Weekly 4,008.00$ 4,208.00$ 4,418.40$ 4,639.20$ 4,871.20$ Electrical Technician - Senior A500 10/14/2022 AFSCME Monthly 8,684.00$ 9,117.33$ 9,573.20$ 10,051.60$ 10,554.27$ Emergency Services Manager M780 7/7/2023 MID MGMT Hourly 51.70$ 54.29$ 57.00$ 59.85$ 62.84$ Emergency Services Manager M780 9/16/2022 MID MGMT Bi-Weekly 4,136.00$ 4,343.20$ 4,560.00$ 4,788.00$ 5,027.20$ Emergency Services Manager M780 9/16/2022 MID MGMT Monthly 8,961.33$ 9,410.27$ 9,880.00$ 10,374.00$ 10,892.27$ EMS Battalion Chief M420 7/7/2023 PSM FIRE 80 Hourly 90.79$ 95.33$ 100.10$ 105.10$ 110.36$ EMS Battalion Chief M420 7/22/2022 PSM FIRE 80 Bi-Weekly 7,263.20$ 7,626.40$ 8,008.00$ 8,408.00$ 8,828.80$ EMS Battalion Chief M420 7/22/2022 PSM FIRE 80 Monthly 15,736.93$ 16,523.87$ 17,350.67$ 18,217.33$ 19,129.07$ Engineer - Associate M115 7/7/2023 MID MGMT Hourly 60.23$ 63.24$ 66.40$ 69.72$ 73.21$ Engineer - Associate M115 9/16/2022 MID MGMT Bi-Weekly 4,818.40$ 5,059.20$ 5,312.00$ 5,577.60$ 5,856.80$ Engineer - Associate M115 9/16/2022 MID MGMT Monthly 10,439.87$ 10,961.60$ 11,509.33$ 12,084.80$ 12,689.73$ Engineer - Principal M760 7/7/2023 MID MGMT Hourly 78.49$ 82.41$ 86.53$ 90.86$ 95.40$ Engineer - Principal M760 9/16/2022 MID MGMT Bi-Weekly 6,279.20$ 6,592.80$ 6,922.40$ 7,268.80$ 7,632.00$ Engineer - Principal M760 9/16/2022 MID MGMT Monthly 13,604.93$ 14,284.40$ 14,998.53$ 15,749.07$ 16,536.00$ Engineer- Senior M340 7/7/2023 MID MGMT Hourly 71.69$ 75.27$ 79.03$ 82.98$ 87.13$ Engineer- Senior M340 9/16/2022 MID MGMT Bi-Weekly 5,735.20$ 6,021.60$ 6,322.40$ 6,638.40$ 6,970.40$ Engineer- Senior M340 9/16/2022 MID MGMT Monthly 12,426.27$ 13,046.80$ 13,698.53$ 14,383.20$ 15,102.53$ Engineering Technician A167 7/7/2023 AFSCME Hourly 39.52$ 41.50$ 43.58$ 45.76$ 48.05$ Engineering Technician A167 10/14/2022 AFSCME Bi-Weekly 3,161.60$ 3,320.00$ 3,486.40$ 3,660.80$ 3,844.00$ Engineering Technician A167 10/14/2022 AFSCME Monthly 6,850.13$ 7,193.33$ 7,553.87$ 7,931.73$ 8,328.67$ Engineering Technician - Senior A168 7/7/2023 AFSCME Hourly 43.49$ 45.66$ 47.94$ 50.34$ 52.86$ Engineering Technician - Senior A168 10/14/2022 AFSCME Bi-Weekly 3,479.20$ 3,652.80$ 3,835.20$ 4,027.20$ 4,228.80$ Engineering Technician - Senior A168 10/14/2022 AFSCME Monthly 7,538.27$ 7,914.40$ 8,309.60$ 8,725.60$ 9,162.40$ Page 3 of 10 64 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Environmental Compliance Inspector - Senior D160 7/7/2023 WQCP OP ENG Hourly 56.72$ 59.56$ 62.54$ 65.67$ 68.95$ Environmental Compliance Inspector - Senior D160 9/30/2022 WQCP OP ENG Bi-Weekly 4,537.60$ 4,764.80$ 5,003.20$ 5,253.60$ 5,516.00$ Environmental Compliance Inspector - Senior D160 9/30/2022 WQCP OP ENG Monthly 9,831.47$ 10,323.73$ 10,840.27$ 11,382.80$ 11,951.33$ Environmental Compliance Inspector I D210 7/7/2023 WQCP OP ENG Hourly 45.71$ 48.00$ 50.40$ 52.92$ 55.57$ Environmental Compliance Inspector I D210 9/30/2022 WQCP OP ENG Bi-Weekly 3,656.80$ 3,840.00$ 4,032.00$ 4,233.60$ 4,445.60$ Environmental Compliance Inspector I D210 9/30/2022 WQCP OP ENG Monthly 7,923.07$ 8,320.00$ 8,736.00$ 9,172.80$ 9,632.13$ Environmental Compliance Inspector II D155 7/7/2023 WQCP OP ENG Hourly 50.29$ 52.80$ 55.44$ 58.21$ 61.12$ Environmental Compliance Inspector II D155 9/30/2022 WQCP OP ENG Bi-Weekly 4,023.20$ 4,224.00$ 4,435.20$ 4,656.80$ 4,889.60$ Environmental Compliance Inspector II D155 9/30/2022 WQCP OP ENG Monthly 8,716.93$ 9,152.00$ 9,609.60$ 10,089.73$ 10,594.13$ Environmental Compliance Supervisor M450 7/7/2023 MID MGMT Hourly 75.28$ 79.04$ 82.99$ 87.14$ 91.50$ Environmental Compliance Supervisor M450 9/16/2022 MID MGMT Bi-Weekly 6,022.40$ 6,323.20$ 6,639.20$ 6,971.20$ 7,320.00$ Environmental Compliance Supervisor M450 9/16/2022 MID MGMT Monthly 13,048.53$ 13,700.27$ 14,384.93$ 15,104.27$ 15,860.00$ Equipment Mechanic A170 7/7/2023 AFSCME Hourly 40.34$ 42.36$ 44.48$ 46.70$ 49.03$ Equipment Mechanic A170 10/14/2022 AFSCME Bi-Weekly 3,227.20$ 3,388.80$ 3,558.40$ 3,736.00$ 3,922.40$ Equipment Mechanic A170 10/14/2022 AFSCME Monthly 6,992.27$ 7,342.40$ 7,709.87$ 8,094.67$ 8,498.53$ Equipment Mechanic - Lead A345 7/7/2023 AFSCME Hourly 43.68$ 45.86$ 48.15$ 50.56$ 53.09$ Equipment Mechanic - Lead A345 10/14/2022 AFSCME Bi-Weekly 3,494.40$ 3,668.80$ 3,852.00$ 4,044.80$ 4,247.20$ Equipment Mechanic - Lead A345 10/14/2022 AFSCME Monthly 7,571.20$ 7,949.07$ 8,346.00$ 8,763.73$ 9,202.27$ Equipment Operator A175 7/7/2023 AFSCME Hourly 39.02$ 40.97$ 43.02$ 45.17$ 47.43$ Equipment Operator A175 10/14/2022 AFSCME Bi-Weekly 3,121.60$ 3,277.60$ 3,441.60$ 3,613.60$ 3,794.40$ Equipment Operator A175 10/14/2022 AFSCME Monthly 6,763.47$ 7,101.47$ 7,456.80$ 7,829.47$ 8,221.20$ Executive Assistant To The City Manager O410 7/7/2023 CONFID Hourly 46.00$ 48.30$ 50.71$ 53.25$ 55.91$ Executive Assistant To The City Manager O410 9/16/2022 CONFID Bi-Weekly 3,680.00$ 3,864.00$ 4,056.80$ 4,260.00$ 4,472.80$ Executive Assistant To The City Manager O410 9/16/2022 CONFID Monthly 7,973.33$ 8,372.00$ 8,789.73$ 9,230.00$ 9,691.07$ Financial Analyst - Senior M615 7/7/2023 MID MGMT Hourly 55.02$ 57.77$ 60.66$ 63.69$ 66.87$ Financial Analyst - Senior M615 9/16/2022 MID MGMT Bi-Weekly 4,401.60$ 4,621.60$ 4,852.80$ 5,095.20$ 5,349.60$ Financial Analyst - Senior M615 9/16/2022 MID MGMT Monthly 9,536.80$ 10,013.47$ 10,514.40$ 11,039.60$ 11,590.80$ Financial Analyst I M600 7/7/2023 MID MGMT Hourly 45.50$ 47.77$ 50.16$ 52.67$ 55.30$ Financial Analyst I M600 9/16/2022 MID MGMT Bi-Weekly 3,640.00$ 3,821.60$ 4,012.80$ 4,213.60$ 4,424.00$ Financial Analyst I M600 9/16/2022 MID MGMT Monthly 7,886.67$ 8,280.13$ 8,694.40$ 9,129.47$ 9,585.33$ Financial Analyst II M610 7/7/2023 MID MGMT Hourly 50.02$ 52.52$ 55.15$ 57.91$ 60.81$ Financial Analyst II M610 9/16/2022 MID MGMT Bi-Weekly 4,001.60$ 4,201.60$ 4,412.00$ 4,632.80$ 4,864.80$ Financial Analyst II M610 9/16/2022 MID MGMT Monthly 8,670.13$ 9,103.47$ 9,559.33$ 10,037.73$ 10,540.40$ Financial Services Manager M770 7/7/2023 MID MGMT Hourly 68.79$ 72.23$ 75.84$ 79.63$ 83.61$ Financial Services Manager M770 9/16/2022 MID MGMT Bi-Weekly 5,503.20$ 5,778.40$ 6,067.20$ 6,370.40$ 6,688.80$ Financial Services Manager M770 9/16/2022 MID MGMT Monthly 11,923.60$ 12,519.87$ 13,145.60$ 13,802.53$ 14,492.40$ Fire Apparatus Engineer B120 7/7/2023 IAFF Hourly 43.45$ 45.62$ 47.90$ 50.30$ 52.81$ Fire Apparatus Engineer B120 9/30/2022 IAFF Bi-Weekly 4,866.40$ 5,109.44$ 5,364.80$ 5,633.60$ 5,914.72$ Fire Apparatus Engineer B120 9/30/2022 IAFF Monthly 10,543.87$ 11,070.45$ 11,623.73$ 12,206.13$ 12,815.23$ Fire Apparatus Engineer (40 Hours)B121 7/7/2023 IAFF Hourly 60.82$ 63.86$ 67.05$ 70.40$ 73.92$ Fire Apparatus Engineer (40 Hours)B121 9/30/2022 IAFF Bi-Weekly 4,865.60$ 5,108.80$ 5,364.00$ 5,632.00$ 5,913.60$ Fire Apparatus Engineer (40 Hours)B121 9/30/2022 IAFF Monthly 10,542.13$ 11,069.07$ 11,622.00$ 12,202.67$ 12,812.80$ Fire Battalion Chief (40 Hours)M205 7/7/2023 PSM FIRE 80 Hourly 90.79$ 95.33$ 100.10$ 105.10$ 110.36$ Fire Battalion Chief (40 Hours)M205 7/22/2022 PSM FIRE 80 Bi-Weekly 7,263.20$ 7,626.40$ 8,008.00$ 8,408.00$ 8,828.80$ Fire Battalion Chief (40 Hours)M205 7/22/2022 PSM FIRE 80 Monthly 15,736.93$ 16,523.87$ 17,350.67$ 18,217.33$ 19,129.07$ Fire Battalion Chief (56 Hours)M390 7/7/2023 PSM FIRE 112 Hourly 64.86$ 68.10$ 71.50$ 75.08$ 78.83$ Fire Battalion Chief (56 Hours)M390 7/22/2022 PSM FIRE 112 Bi-Weekly 7,264.32$ 7,627.20$ 8,008.00$ 8,408.96$ 8,828.96$ Fire Battalion Chief (56 Hours)M390 7/22/2022 PSM FIRE 112 Monthly 15,739.36$ 16,525.60$ 17,350.67$ 18,219.41$ 19,129.41$ Fire Captain (40 Hours)B101 7/7/2023 IAFF Hourly 67.98$ 71.38$ 74.95$ 78.70$ 82.64$ Fire Captain (40 Hours)B101 9/30/2022 IAFF Bi-Weekly 5,438.40$ 5,710.40$ 5,996.00$ 6,296.00$ 6,611.20$ Fire Captain (40 Hours)B101 9/30/2022 IAFF Monthly 11,783.20$ 12,372.53$ 12,991.33$ 13,641.33$ 14,324.27$ Fire Captain (56 Hours)B100 7/7/2023 IAFF Hourly 48.56$ 50.99$ 53.54$ 56.22$ 59.03$ Fire Captain (56 Hours)B100 9/30/2022 IAFF Bi-Weekly 5,438.72$ 5,710.88$ 5,996.48$ 6,296.64$ 6,611.36$ Fire Captain (56 Hours)B100 9/30/2022 IAFF Monthly 11,783.89$ 12,373.57$ 12,992.37$ 13,642.72$ 14,324.61$ Fire Chief - Deputy M110 7/7/2023 PSM FIRE 80 Hourly 103.62$ 108.80$ 114.24$ 119.95$ 125.95$ Page 4 of 10 65 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Fire Chief - Deputy M110 7/22/2022 PSM FIRE 80 Bi-Weekly 8,289.60$ 8,704.00$ 9,139.20$ 9,596.00$ 10,076.00$ Fire Chief - Deputy M110 7/22/2022 PSM FIRE 80 Monthly 17,960.80$ 18,858.67$ 19,801.60$ 20,791.33$ 21,831.33$ Fire Marshal M410 7/7/2023 PSM FIRE 80 Hourly 90.93$ 95.48$ 100.25$ 105.26$ 110.52$ Fire Marshal M410 7/22/2022 PSM FIRE 80 Bi-Weekly 7,274.40$ 7,638.40$ 8,020.00$ 8,420.80$ 8,841.60$ Fire Marshal M410 7/22/2022 PSM FIRE 80 Monthly 15,761.20$ 16,549.87$ 17,376.67$ 18,245.07$ 19,156.80$ Fire Marshal - Deputy B205 7/7/2023 IAFF Hourly 71.10$ 74.66$ 78.39$ 82.31$ 86.43$ Fire Marshal - Deputy B205 12/14/2022 IAFF Bi-Weekly 5,688.00$ 5,972.80$ 6,271.20$ 6,584.80$ 6,914.40$ Fire Marshal - Deputy B205 12/14/2022 IAFF Monthly 12,324.00$ 12,941.07$ 13,587.60$ 14,267.07$ 14,981.20$ Groundsperson A505 7/7/2023 AFSCME Hourly 37.24$ 39.10$ 41.06$ 43.11$ 45.27$ Groundsperson A505 10/14/2022 AFSCME Bi-Weekly 2,979.20$ 3,128.00$ 3,284.80$ 3,448.80$ 3,621.60$ Groundsperson A505 10/14/2022 AFSCME Monthly 6,454.93$ 6,777.33$ 7,117.07$ 7,472.40$ 7,846.80$ Housing Manager M195 7/7/2023 MID MGMT Hourly 74.70$ 78.44$ 82.36$ 86.48$ 90.80$ Housing Manager M195 11/11/2022 MID MGMT Bi-Weekly 5,976.00$ 6,275.20$ 6,588.80$ 6,918.40$ 7,264.00$ Housing Manager M195 11/11/2022 MID MGMT Monthly 12,948.00$ 13,596.27$ 14,275.73$ 14,989.87$ 15,738.67$ Human Resources Analyst - Senior M271 7/7/2023 MID MGMT Hourly 54.41$ 57.13$ 59.99$ 62.99$ 66.14$ Human Resources Analyst - Senior M271 9/16/2022 MID MGMT Bi-Weekly 4,352.80$ 4,570.40$ 4,799.20$ 5,039.20$ 5,291.20$ Human Resources Analyst - Senior M271 9/16/2022 MID MGMT Monthly 9,431.07$ 9,902.53$ 10,398.27$ 10,918.27$ 11,464.27$ Human Resources Analyst I M700 7/7/2023 MID MGMT Hourly 44.99$ 47.24$ 49.60$ 52.08$ 54.68$ Human Resources Analyst I M700 9/16/2022 MID MGMT Bi-Weekly 3,599.20$ 3,779.20$ 3,968.00$ 4,166.40$ 4,374.40$ Human Resources Analyst I M700 9/16/2022 MID MGMT Monthly 7,798.27$ 8,188.27$ 8,597.33$ 9,027.20$ 9,477.87$ Human Resources Analyst II M270 7/7/2023 MID MGMT Hourly 49.43$ 51.90$ 54.50$ 57.23$ 60.09$ Human Resources Analyst II M270 9/16/2022 MID MGMT Bi-Weekly 3,954.40$ 4,152.00$ 4,360.00$ 4,578.40$ 4,807.20$ Human Resources Analyst II M270 9/16/2022 MID MGMT Monthly 8,567.87$ 8,996.00$ 9,446.67$ 9,919.87$ 10,415.60$ Human Resources Manager M775 7/7/2023 MID MGMT Hourly 70.88$ 74.42$ 78.14$ 82.05$ 86.15$ Human Resources Manager M775 9/16/2022 MID MGMT Bi-Weekly 5,670.40$ 5,953.60$ 6,251.20$ 6,564.00$ 6,892.00$ Human Resources Manager M775 9/16/2022 MID MGMT Monthly 12,285.87$ 12,899.47$ 13,544.27$ 14,222.00$ 14,932.67$ Human Resources Technician O265 7/7/2023 CONFID Hourly 37.43$ 39.30$ 41.26$ 43.32$ 45.49$ Human Resources Technician O265 9/16/2022 CONFID Bi-Weekly 2,994.40$ 3,144.00$ 3,300.80$ 3,465.60$ 3,639.20$ Human Resources Technician O265 9/16/2022 CONFID Monthly 6,487.87$ 6,812.00$ 7,151.73$ 7,508.80$ 7,884.93$ Information Systems Administrator M650 7/7/2023 MID MGMT Hourly 63.50$ 66.67$ 70.00$ 73.50$ 77.18$ Information Systems Administrator M650 9/16/2022 MID MGMT Bi-Weekly 5,080.00$ 5,333.60$ 5,600.00$ 5,880.00$ 6,174.40$ Information Systems Administrator M650 9/16/2022 MID MGMT Monthly 11,006.67$ 11,556.13$ 12,133.33$ 12,740.00$ 13,377.87$ Information Systems Administrator - Senior M790 7/7/2023 MID MGMT Hourly 66.67$ 70.00$ 73.50$ 77.18$ 81.04$ Information Systems Administrator - Senior M790 9/16/2022 MID MGMT Bi-Weekly 5,333.60$ 5,600.00$ 5,880.00$ 6,174.40$ 6,483.20$ Information Systems Administrator - Senior M790 9/16/2022 MID MGMT Monthly 11,556.13$ 12,133.33$ 12,740.00$ 13,377.87$ 14,046.93$ Information Technology Manager M805 7/7/2023 MID MGMT Hourly 70.15$ 73.66$ 77.34$ 81.21$ 85.27$ Information Technology Manager M805 9/16/2022 MID MGMT Bi-Weekly 5,612.00$ 5,892.80$ 6,187.20$ 6,496.80$ 6,821.60$ Information Technology Manager M805 9/16/2022 MID MGMT Monthly 12,159.33$ 12,767.73$ 13,405.60$ 14,076.40$ 14,780.13$ Laboratory Chemist D120 7/7/2023 WQCP OP ENG Hourly 52.50$ 55.13$ 57.89$ 60.78$ 63.82$ Laboratory Chemist D120 9/30/2022 WQCP OP ENG Bi-Weekly 4,200.00$ 4,410.40$ 4,631.20$ 4,862.40$ 5,105.60$ Laboratory Chemist D120 9/30/2022 WQCP OP ENG Monthly 9,100.00$ 9,555.87$ 10,034.27$ 10,535.20$ 11,062.13$ Laboratory Chemist - Senior D170 7/7/2023 WQCP OP ENG Hourly 60.67$ 63.70$ 66.89$ 70.23$ 73.74$ Laboratory Chemist - Senior D170 9/30/2022 WQCP OP ENG Bi-Weekly 4,853.60$ 5,096.00$ 5,351.20$ 5,618.40$ 5,899.20$ Laboratory Chemist - Senior D170 9/30/2022 WQCP OP ENG Monthly 10,516.13$ 11,041.33$ 11,594.27$ 12,173.20$ 12,781.60$ Laboratory Supervisor M220 7/7/2023 MID MGMT Hourly 66.77$ 70.11$ 73.62$ 77.30$ 81.17$ Laboratory Supervisor M220 9/16/2022 MID MGMT Bi-Weekly 5,341.60$ 5,608.80$ 5,889.60$ 6,184.00$ 6,493.60$ Laboratory Supervisor M220 9/16/2022 MID MGMT Monthly 11,573.47$ 12,152.40$ 12,760.80$ 13,398.67$ 14,069.47$ Librarian I A210 7/7/2023 AFSCME Hourly 37.92$ 39.82$ 41.81$ 43.90$ 46.09$ Librarian I A210 10/14/2022 AFSCME Bi-Weekly 3,033.60$ 3,185.60$ 3,344.80$ 3,512.00$ 3,687.20$ Librarian I A210 10/14/2022 AFSCME Monthly 6,572.80$ 6,902.13$ 7,247.07$ 7,609.33$ 7,988.93$ Librarian II A240 7/7/2023 AFSCME Hourly 41.72$ 43.81$ 46.00$ 48.30$ 50.72$ Librarian II A240 10/14/2022 AFSCME Bi-Weekly 3,337.60$ 3,504.80$ 3,680.00$ 3,864.00$ 4,057.60$ Librarian II A240 10/14/2022 AFSCME Monthly 7,231.47$ 7,593.73$ 7,973.33$ 8,372.00$ 8,791.47$ Library Assistant I A220 7/7/2023 AFSCME Hourly 28.67$ 30.10$ 31.61$ 33.19$ 34.85$ Library Assistant I A220 10/14/2022 AFSCME Bi-Weekly 2,293.60$ 2,408.00$ 2,528.80$ 2,655.20$ 2,788.00$ Page 5 of 10 66 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Library Assistant I A220 10/14/2022 AFSCME Monthly 4,969.47$ 5,217.33$ 5,479.07$ 5,752.93$ 6,040.67$ Library Assistant II A215 7/7/2023 AFSCME Hourly 31.68$ 33.26$ 34.92$ 36.67$ 38.50$ Library Assistant II A215 10/14/2022 AFSCME Bi-Weekly 2,534.40$ 2,660.80$ 2,793.60$ 2,933.60$ 3,080.00$ Library Assistant II A215 10/14/2022 AFSCME Monthly 5,491.20$ 5,765.07$ 6,052.80$ 6,356.13$ 6,673.33$ Library Director - Assistant M640 7/7/2023 MID MGMT Hourly 70.23$ 73.74$ 77.43$ 81.30$ 85.36$ Library Director - Assistant M640 9/16/2022 MID MGMT Bi-Weekly 5,618.40$ 5,899.20$ 6,194.40$ 6,504.00$ 6,828.80$ Library Director - Assistant M640 9/16/2022 MID MGMT Monthly 12,173.20$ 12,781.60$ 13,421.20$ 14,092.00$ 14,795.73$ Library Program Manager M235 8/23/2023 MID MGMT Hourly 58.98$ 61.93$ 65.03$ 68.28$ 71.69$ Library Program Manager I M235 8/23/2023 MID MGMT Bi-Weekly 4,718.40$ 4,954.40$ 5,202.40$ 5,462.40$ 5,735.20$ Library Program Manager I M235 8/23/2023 MID MGMT Monthly 10,223.20$ 10,734.53$ 11,271.87$ 11,835.20$ 12,426.27$ Library Specialist - Supervising A670 7/7/2023 AFSCME Hourly 37.49$ 39.36$ 41.33$ 43.40$ 45.57$ Library Specialist - Supervising A670 10/14/2022 AFSCME Bi-Weekly 2,999.20$ 3,148.80$ 3,306.40$ 3,472.00$ 3,645.60$ Library Specialist - Supervising A670 10/14/2022 AFSCME Monthly 6,498.27$ 6,822.40$ 7,163.87$ 7,522.67$ 7,898.80$ Literacy Program Manager M500 7/7/2023 MID MGMT Hourly 55.70$ 58.48$ 61.40$ 64.47$ 67.69$ Literacy Program Manager M500 9/16/2022 MID MGMT Bi-Weekly 4,456.00$ 4,678.40$ 4,912.00$ 5,157.60$ 5,415.20$ Literacy Program Manager M500 9/16/2022 MID MGMT Monthly 9,654.67$ 10,136.53$ 10,642.67$ 11,174.80$ 11,732.93$ Literacy Services Coordinator A445 7/7/2023 AFSCME Hourly 40.86$ 42.90$ 45.05$ 47.30$ 49.67$ Literacy Services Coordinator A445 10/14/2022 AFSCME Bi-Weekly 3,268.80$ 3,432.00$ 3,604.00$ 3,784.00$ 3,973.60$ Literacy Services Coordinator A445 10/14/2022 AFSCME Monthly 7,082.40$ 7,436.00$ 7,808.67$ 8,198.67$ 8,609.47$ Maintenance Craftsworker A280 7/7/2023 AFSCME Hourly 39.25$ 41.21$ 43.27$ 45.43$ 47.70$ Maintenance Craftsworker A280 10/14/2022 AFSCME Bi-Weekly 3,140.00$ 3,296.80$ 3,461.60$ 3,634.40$ 3,816.00$ Maintenance Craftsworker A280 10/14/2022 AFSCME Monthly 6,803.33$ 7,143.07$ 7,500.13$ 7,874.53$ 8,268.00$ Maintenance Supervisor M255 7/7/2023 MID MGMT Hourly 51.05$ 53.60$ 56.28$ 59.09$ 62.04$ Maintenance Supervisor M255 9/16/2022 MID MGMT Bi-Weekly 4,084.00$ 4,288.00$ 4,502.40$ 4,727.20$ 4,963.20$ Maintenance Supervisor M255 9/16/2022 MID MGMT Monthly 8,848.67$ 9,290.67$ 9,755.20$ 10,242.27$ 10,753.60$ Management Analyst I M570 7/7/2023 MID MGMT Hourly 48.89$ 51.33$ 53.90$ 56.59$ 59.42$ Management Analyst I M570 9/16/2022 MID MGMT Bi-Weekly 3,911.20$ 4,106.40$ 4,312.00$ 4,527.20$ 4,753.60$ Management Analyst I M570 9/16/2022 MID MGMT Monthly 8,474.27$ 8,897.20$ 9,342.67$ 9,808.93$ 10,299.47$ Management Analyst II M560 7/7/2023 MID MGMT Hourly 53.75$ 56.44$ 59.26$ 62.22$ 65.33$ Management Analyst II M560 9/16/2022 MID MGMT Bi-Weekly 4,300.00$ 4,515.20$ 4,740.80$ 4,977.60$ 5,226.40$ Management Analyst II M560 9/16/2022 MID MGMT Monthly 9,316.67$ 9,782.93$ 10,271.73$ 10,784.80$ 11,323.87$ Office Specialist A295 7/7/2023 AFSCME Hourly 30.72$ 32.26$ 33.87$ 35.56$ 37.34$ Office Specialist A295 10/14/2022 AFSCME Bi-Weekly 2,457.60$ 2,580.80$ 2,709.60$ 2,844.80$ 2,987.20$ Office Specialist A295 10/14/2022 AFSCME Monthly 5,324.80$ 5,591.73$ 5,870.80$ 6,163.73$ 6,472.27$ Paramedic Firefighter B130 7/7/2023 IAFF Hourly 43.45$ 45.62$ 47.90$ 50.30$ 52.81$ Paramedic Firefighter B130 9/30/2022 IAFF Bi-Weekly 4,866.40$ 5,109.44$ 5,364.80$ 5,633.60$ 5,914.72$ Paramedic Firefighter B130 9/30/2022 IAFF Monthly 10,543.87$ 11,070.45$ 11,623.73$ 12,206.13$ 12,815.23$ Paramedic Firefighter Recruit (40 Hours)B135 7/7/2023 IAFF Hourly 57.92$ Paramedic Firefighter Recruit (40 Hours)B135 9/30/2022 IAFF Bi-Weekly 4,633.60$ Paramedic Firefighter Recruit (40 Hours)B135 9/30/2022 IAFF Monthly 10,039.47$ Park Maintenance Worker A250 7/7/2023 AFSCME Hourly 33.17$ 34.83$ 36.57$ 38.40$ 40.32$ Park Maintenance Worker A250 10/14/2022 AFSCME Bi-Weekly 2,653.60$ 2,786.40$ 2,925.60$ 3,072.00$ 3,225.60$ Park Maintenance Worker A250 10/14/2022 AFSCME Monthly 5,749.47$ 6,037.20$ 6,338.80$ 6,656.00$ 6,988.80$ Park Maintenance Worker - Lead A195 7/7/2023 AFSCME Hourly 39.48$ 41.45$ 43.52$ 45.70$ 47.98$ Park Maintenance Worker - Lead A195 10/14/2022 AFSCME Bi-Weekly 3,158.40$ 3,316.00$ 3,481.60$ 3,656.00$ 3,838.40$ Park Maintenance Worker - Lead A195 10/14/2022 AFSCME Monthly 6,843.20$ 7,184.67$ 7,543.47$ 7,921.33$ 8,316.53$ Park Maintenance Worker - Senior A350 7/7/2023 AFSCME Hourly 35.54$ 37.32$ 39.19$ 41.15$ 43.21$ Park Maintenance Worker - Senior A350 10/14/2022 AFSCME Bi-Weekly 2,843.20$ 2,985.60$ 3,135.20$ 3,292.00$ 3,456.80$ Park Maintenance Worker - Senior A350 10/14/2022 AFSCME Monthly 6,160.27$ 6,468.80$ 6,792.93$ 7,132.67$ 7,489.73$ Parking Enforcement Officer C175 7/7/2023 PO NONWORN Hourly 29.90$ 31.40$ 32.97$ 34.62$ 36.35$ Parking Enforcement Officer C175 10/14/2022 PO NONWORN Bi-Weekly 2,392.00$ 2,512.00$ 2,637.60$ 2,769.60$ 2,908.00$ Parking Enforcement Officer C175 10/14/2022 PO NONWORN Monthly 5,182.67$ 5,442.67$ 5,714.80$ 6,000.80$ 6,300.67$ Parking System Technician A245 7/7/2023 AFSCME Hourly 39.48$ 41.45$ 43.52$ 45.70$ 47.98$ Parking System Technician A245 10/14/2022 AFSCME Bi-Weekly 3,158.40$ 3,316.00$ 3,481.60$ 3,656.00$ 3,838.40$ Parking System Technician A245 10/14/2022 AFSCME Monthly 6,843.20$ 7,184.67$ 7,543.47$ 7,921.33$ 8,316.53$ Page 6 of 10 67 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Parks and Recreation Deputy Director M840 7/7/2023 MID MGMT Hourly 79.55$ 83.53$ 87.71$ 92.10$ 96.71$ Parks and Recreation Deputy Director M840 9/16/2022 MID MGMT Bi-Weekly 6,364.00$ 6,682.40$ 7,016.80$ 7,368.00$ 7,736.80$ Parks and Recreation Deputy Director M840 9/16/2022 MID MGMT Monthly 13,788.67$ 14,478.53$ 15,203.07$ 15,964.00$ 16,763.07$ Payroll Administrator M785 7/7/2023 MID MGMT Hourly 49.57$ 52.05$ 54.65$ 57.38$ 60.25$ Payroll Administrator M785 9/16/2022 MID MGMT Bi-Weekly 3,965.60$ 4,164.00$ 4,372.00$ 4,590.40$ 4,820.00$ Payroll Administrator M785 9/16/2022 MID MGMT Monthly 8,592.13$ 9,022.00$ 9,472.67$ 9,945.87$ 10,443.33$ Payroll Specialist I O275 7/7/2023 CONFID Hourly 36.89$ 38.73$ 40.67$ 42.70$ 44.83$ Payroll Specialist I O275 11/11/2022 CONFID Bi-Weekly 2,951.20$ 3,098.40$ 3,253.60$ 3,416.00$ 3,586.40$ Payroll Specialist I O275 11/11/2022 CONFID Monthly 6,394.27$ 6,713.20$ 7,049.47$ 7,401.33$ 7,770.53$ Payroll Specialist II O270 7/7/2023 CONFID Hourly 40.67$ 42.70$ 44.84$ 47.08$ 49.43$ Payroll Specialist II O270 11/11/2022 CONFID Bi-Weekly 3,253.60$ 3,416.00$ 3,587.20$ 3,766.40$ 3,954.40$ Payroll Specialist II O270 11/11/2022 CONFID Monthly 7,049.47$ 7,401.33$ 7,772.27$ 8,160.53$ 8,567.87$ Permit Technician A460 7/7/2023 AFSCME Hourly 42.84$ 44.98$ 47.23$ 49.59$ 52.07$ Permit Technician A460 10/14/2022 AFSCME Bi-Weekly 3,427.20$ 3,598.40$ 3,778.40$ 3,967.20$ 4,165.60$ Permit Technician A460 10/14/2022 AFSCME Monthly 7,425.60$ 7,796.53$ 8,186.53$ 8,595.60$ 9,025.47$ Permit Technician - Senior A700 7/7/2023 AFSCME Hourly 46.08$ 48.38$ 50.80$ 53.34$ 56.01$ Permit Technician - Senior A700 10/14/2022 AFSCME Bi-Weekly 3,686.40$ 3,870.40$ 4,064.00$ 4,267.20$ 4,480.80$ Permit Technician - Senior A700 10/14/2022 AFSCME Monthly 7,987.20$ 8,385.87$ 8,805.33$ 9,245.60$ 9,708.40$ Planner - Associate M125 7/7/2023 MID MGMT Hourly 48.45$ 50.87$ 53.41$ 56.08$ 58.88$ Planner - Associate M125 9/16/2022 MID MGMT Bi-Weekly 3,876.00$ 4,069.60$ 4,272.80$ 4,486.40$ 4,710.40$ Planner - Associate M125 9/16/2022 MID MGMT Monthly 8,398.00$ 8,817.47$ 9,257.73$ 9,720.53$ 10,205.87$ Planner - Principal M590 7/7/2023 MID MGMT Hourly 64.48$ 67.70$ 71.08$ 74.63$ 78.36$ Planner - Principal M590 9/16/2022 MID MGMT Bi-Weekly 5,158.40$ 5,416.00$ 5,686.40$ 5,970.40$ 6,268.80$ Planner - Principal M590 9/16/2022 MID MGMT Monthly 11,176.53$ 11,734.67$ 12,320.53$ 12,935.87$ 13,582.40$ Planner - Senior M335 7/7/2023 MID MGMT Hourly 60.01$ 63.01$ 66.16$ 69.47$ 72.94$ Planner - Senior M335 9/16/2022 MID MGMT Bi-Weekly 4,800.80$ 5,040.80$ 5,292.80$ 5,557.60$ 5,835.20$ Planner - Senior M335 9/16/2022 MID MGMT Monthly 10,401.73$ 10,921.73$ 11,467.73$ 12,041.47$ 12,642.93$ Planning Technician A462 7/7/2023 AFSCME Hourly 42.83$ 44.97$ 47.22$ 49.58$ 52.06$ Planning Technician A462 10/14/2022 AFSCME Bi-Weekly 3,426.40$ 3,597.60$ 3,777.60$ 3,966.40$ 4,164.80$ Planning Technician A462 10/14/2022 AFSCME Monthly 7,423.87$ 7,794.80$ 8,184.80$ 8,593.87$ 9,023.73$ Plant Electrician I D105 7/7/2023 WQCP OP ENG Hourly 45.11$ 47.37$ 49.74$ 52.23$ 54.84$ Plant Electrician I D105 9/30/2022 WQCP OP ENG Bi-Weekly 3,608.80$ 3,789.60$ 3,979.20$ 4,178.40$ 4,387.20$ Plant Electrician I D105 9/30/2022 WQCP OP ENG Monthly 7,819.07$ 8,210.80$ 8,621.60$ 9,053.20$ 9,505.60$ Plant Electrician II D140 7/7/2023 WQCP OP ENG Hourly 49.62$ 52.10$ 54.71$ 57.45$ 60.32$ Plant Electrician II D140 9/30/2022 WQCP OP ENG Bi-Weekly 3,969.60$ 4,168.00$ 4,376.80$ 4,596.00$ 4,825.60$ Plant Electrician II D140 9/30/2022 WQCP OP ENG Monthly 8,600.80$ 9,030.67$ 9,483.07$ 9,958.00$ 10,455.47$ Plant Maintenance Supervisor M745 7/7/2023 MID MGMT Hourly 62.33$ 65.45$ 68.72$ 72.16$ 75.77$ Plant Maintenance Supervisor M745 9/16/2022 MID MGMT Bi-Weekly 4,986.40$ 5,236.00$ 5,497.60$ 5,772.80$ 6,061.60$ Plant Maintenance Supervisor M745 9/16/2022 MID MGMT Monthly 10,803.87$ 11,344.67$ 11,911.47$ 12,507.73$ 13,133.47$ Plant Mechanic - Apprentice D220 7/7/2023 WQCP OP ENG Hourly 33.90$ 36.51$ 39.12$ 41.73$ 44.34$ 46.94$ 49.55$ 54.46$ Plant Mechanic - Apprentice D220 9/30/2022 WQCP OP ENG Bi-Weekly 2,712.00$ 2,920.80$ 3,129.60$ 3,338.40$ 3,547.20$ 3,755.20$ 3,964.00$ 4,356.80$ Plant Mechanic - Apprentice D220 9/30/2022 WQCP OP ENG Monthly 5,876.00$ 6,328.40$ 6,780.80$ 7,233.20$ 7,685.60$ 8,136.27$ 8,588.67$ 9,439.73$ Plant Mechanic I D130 7/7/2023 WQCP OP ENG Hourly 40.70$ 42.74$ 44.88$ 47.12$ 49.48$ Plant Mechanic I D130 9/30/2022 WQCP OP ENG Bi-Weekly 3,256.00$ 3,419.20$ 3,590.40$ 3,769.60$ 3,958.40$ Plant Mechanic I D130 9/30/2022 WQCP OP ENG Monthly 7,054.67$ 7,408.27$ 7,779.20$ 8,167.47$ 8,576.53$ Plant Mechanic II D135 7/7/2023 WQCP OP ENG Hourly 44.81$ 47.05$ 49.40$ 51.87$ 54.46$ Plant Mechanic II D135 9/30/2022 WQCP OP ENG Bi-Weekly 3,584.80$ 3,764.00$ 3,952.00$ 4,149.60$ 4,356.80$ Plant Mechanic II D135 9/30/2022 WQCP OP ENG Monthly 7,767.07$ 8,155.33$ 8,562.67$ 8,990.80$ 9,439.73$ Plant Mechanic- Lead D180 7/7/2023 WQCP OP ENG Hourly 50.50$ 53.02$ 55.67$ 58.45$ 61.37$ Plant Mechanic- Lead D180 9/30/2022 WQCP OP ENG Bi-Weekly 4,040.00$ 4,241.60$ 4,453.60$ 4,676.00$ 4,909.60$ Plant Mechanic- Lead D180 9/30/2022 WQCP OP ENG Monthly 8,753.33$ 9,190.13$ 9,649.47$ 10,131.33$ 10,637.47$ Plant Operator - Apprentice D100 7/7/2023 WQCP OP ENG Hourly 33.90$ 36.51$ 39.12$ 41.73$ 44.34$ 46.94$ 49.55$ 52.16$ Plant Operator - Apprentice D100 9/30/2022 WQCP OP ENG Bi-Weekly 2,712.00$ 2,920.80$ 3,129.60$ 3,338.40$ 3,547.20$ 3,755.20$ 3,964.00$ 4,172.80$ Plant Operator - Apprentice D100 9/30/2022 WQCP OP ENG Monthly 5,876.00$ 6,328.40$ 6,780.80$ 7,233.20$ 7,685.60$ 8,136.27$ 8,588.67$ 9,041.07$ Plant Operator I D145 7/7/2023 WQCP OP ENG Hourly 38.99$ 40.94$ 42.99$ 45.14$ 47.40$ Page 7 of 10 68 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Plant Operator I D145 9/30/2022 WQCP OP ENG Bi-Weekly 3,119.20$ 3,275.20$ 3,439.20$ 3,611.20$ 3,792.00$ Plant Operator I D145 9/30/2022 WQCP OP ENG Monthly 6,758.27$ 7,096.27$ 7,451.60$ 7,824.27$ 8,216.00$ Plant Operator II D150 7/7/2023 WQCP OP ENG Hourly 42.91$ 45.06$ 47.31$ 49.68$ 52.16$ Plant Operator II D150 9/30/2022 WQCP OP ENG Bi-Weekly 3,432.80$ 3,604.80$ 3,784.80$ 3,974.40$ 4,172.80$ Plant Operator II D150 9/30/2022 WQCP OP ENG Monthly 7,437.73$ 7,810.40$ 8,200.40$ 8,611.20$ 9,041.07$ Plant Operator III D200 7/7/2023 WQCP OP ENG Hourly 45.05$ 47.30$ 49.66$ 52.14$ 54.75$ Plant Operator III D200 9/30/2022 WQCP OP ENG Bi-Weekly 3,604.00$ 3,784.00$ 3,972.80$ 4,171.20$ 4,380.00$ Plant Operator III D200 9/30/2022 WQCP OP ENG Monthly 7,808.67$ 8,198.67$ 8,607.73$ 9,037.60$ 9,490.00$ Plant Operator- Lead D190 7/7/2023 WQCP OP ENG Hourly 49.55$ 52.03$ 54.63$ 57.36$ 60.23$ Plant Operator- Lead D190 9/30/2022 WQCP OP ENG Bi-Weekly 3,964.00$ 4,162.40$ 4,370.40$ 4,588.80$ 4,818.40$ Plant Operator- Lead D190 9/30/2022 WQCP OP ENG Monthly 8,588.67$ 9,018.53$ 9,469.20$ 9,942.40$ 10,439.87$ Plant Superintendent M355 7/7/2023 MID MGMT Hourly 83.06$ 87.21$ 91.57$ 96.15$ 100.96$ Plant Superintendent M355 9/16/2022 MID MGMT Bi-Weekly 6,644.80$ 6,976.80$ 7,325.60$ 7,692.00$ 8,076.80$ Plant Superintendent M355 9/16/2022 MID MGMT Monthly 14,397.07$ 15,116.40$ 15,872.13$ 16,666.00$ 17,499.73$ Plant Superintendent - Assistant M465 7/7/2023 MID MGMT Hourly 79.04$ 82.99$ 87.14$ 91.50$ 96.08$ Plant Superintendent - Assistant M465 9/16/2022 MID MGMT Bi-Weekly 6,323.20$ 6,639.20$ 6,971.20$ 7,320.00$ 7,686.40$ Plant Superintendent - Assistant M465 9/16/2022 MID MGMT Monthly 13,700.27$ 14,384.93$ 15,104.27$ 15,860.00$ 16,653.87$ Plant Utility Worker D125 7/7/2023 WQCP OP ENG Hourly 35.70$ 37.48$ 39.35$ 41.32$ 43.39$ Plant Utility Worker D125 9/30/2022 WQCP OP ENG Bi-Weekly 2,856.00$ 2,998.40$ 3,148.00$ 3,305.60$ 3,471.20$ Plant Utility Worker D125 9/30/2022 WQCP OP ENG Monthly 6,188.00$ 6,496.53$ 6,820.67$ 7,162.13$ 7,520.93$ Police Captain M280 7/7/2023 PSM POLICE Hourly 105.88$ 111.17$ 116.73$ 122.57$ 128.70$ Police Captain M280 7/22/2022 PSM POLICE Bi-Weekly 8,470.40$ 8,893.60$ 9,338.40$ 9,805.60$ 10,296.00$ Police Captain M280 7/22/2022 PSM POLICE Monthly 18,352.53$ 19,269.47$ 20,233.20$ 21,245.47$ 22,308.00$ Police Chief - Deputy M765 7/7/2023 PSM POLICE Hourly 112.23$ 117.84$ 123.73$ 129.92$ 136.42$ Police Chief - Deputy M765 7/22/2022 PSM POLICE Bi-Weekly 8,978.40$ 9,427.20$ 9,898.40$ 10,393.60$ 10,913.60$ Police Chief - Deputy M765 7/22/2022 PSM POLICE Monthly 19,453.20$ 20,425.60$ 21,446.53$ 22,519.47$ 23,646.13$ Police Communications & Records Manager M285 7/7/2023 MID MGMT Hourly 66.66$ 69.99$ 73.49$ 77.16$ 81.02$ Police Communications & Records Manager M285 9/16/2022 MID MGMT Bi-Weekly 5,332.80$ 5,599.20$ 5,879.20$ 6,172.80$ 6,481.60$ Police Communications & Records Manager M285 9/16/2022 MID MGMT Monthly 11,554.40$ 12,131.60$ 12,738.27$ 13,374.40$ 14,043.47$ Police Corporal C100 7/7/2023 PO SWORN Hourly 69.66$ 71.40$ 73.19$ 75.02$ Police Corporal C100 10/14/2022 PO SWORN Bi-Weekly 5,572.80$ 5,712.00$ 5,855.20$ 6,001.60$ Police Corporal C100 10/14/2022 PO SWORN Monthly 12,074.40$ 12,376.00$ 12,686.27$ 13,003.47$ Police Lieutenant M275 7/7/2023 PSM POLICE Hourly 89.51$ 93.99$ 98.69$ 103.62$ 108.80$ Police Lieutenant M275 7/22/2022 PSM POLICE Bi-Weekly 7,160.80$ 7,519.20$ 7,895.20$ 8,289.60$ 8,704.00$ Police Lieutenant M275 7/22/2022 PSM POLICE Monthly 15,515.07$ 16,291.60$ 17,106.27$ 17,960.80$ 18,858.67$ Police Media Technician C220 7/7/2023 PO NONWORN Hourly 35.53$ 37.31$ 39.18$ 41.14$ 43.20$ Police Media Technician C220 10/14/2022 PO NONWORN Bi-Weekly 2,842.40$ 2,984.80$ 3,134.40$ 3,291.20$ 3,456.00$ Police Media Technician C220 10/14/2022 PO NONWORN Monthly 6,158.53$ 6,467.07$ 6,791.20$ 7,130.93$ 7,488.00$ Police Officer C115 7/7/2023 PO SWORN Hourly 52.01$ 55.65$ 59.55$ 63.72$ 68.18$ Police Officer C115 10/14/2022 PO SWORN Bi-Weekly 4,160.80$ 4,452.00$ 4,764.00$ 5,097.60$ 5,454.40$ Police Officer C115 10/14/2022 PO SWORN Monthly 9,015.07$ 9,646.00$ 10,322.00$ 11,044.80$ 11,817.87$ Police Property / Evidence Specialist C110 7/7/2023 PO NONWORN Hourly 34.69$ 36.42$ 38.24$ 40.15$ 42.16$ Police Property / Evidence Specialist C110 10/14/2022 PO NONWORN Bi-Weekly 2,775.20$ 2,913.60$ 3,059.20$ 3,212.00$ 3,372.80$ Police Property / Evidence Specialist C110 10/14/2022 PO NONWORN Monthly 6,012.93$ 6,312.80$ 6,628.27$ 6,959.33$ 7,307.73$ Police Records Specialist C105 7/7/2023 PO NONWORN Hourly 32.05$ 33.65$ 35.33$ 37.10$ 38.96$ Police Records Specialist C105 10/14/2022 PO NONWORN Bi-Weekly 2,564.00$ 2,692.00$ 2,826.40$ 2,968.00$ 3,116.80$ Police Records Specialist C105 10/14/2022 PO NONWORN Monthly 5,555.33$ 5,832.67$ 6,123.87$ 6,430.67$ 6,753.07$ Police Records Specialist - Senior C180 7/7/2023 PO NONWORN Hourly 33.77$ 35.46$ 37.23$ 39.09$ 41.04$ Police Records Specialist - Senior C180 10/14/2022 PO NONWORN Bi-Weekly 2,701.60$ 2,836.80$ 2,978.40$ 3,127.20$ 3,283.20$ Police Records Specialist - Senior C180 10/14/2022 PO NONWORN Monthly 5,853.47$ 6,146.40$ 6,453.20$ 6,775.60$ 7,113.60$ Police Records Specialist - Supervising C200 7/7/2023 PO NONWORN Hourly 36.87$ 38.71$ 40.65$ 42.68$ 44.81$ Police Records Specialist - Supervising C200 10/14/2022 PO NONWORN Bi-Weekly 2,949.60$ 3,096.80$ 3,252.00$ 3,414.40$ 3,584.80$ Police Records Specialist - Supervising C200 10/14/2022 PO NONWORN Monthly 6,390.80$ 6,709.73$ 7,046.00$ 7,397.87$ 7,767.07$ Police Recruit C190 7/7/2023 PO NONWORN Hourly 51.00$ Police Recruit C190 10/14/2022 PO NONWORN Bi-Weekly 4,080.00$ Page 8 of 10 69 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Police Recruit C190 10/14/2022 PO NONWORN Monthly 8,840.00$ Police Sergeant C165 7/7/2023 PO SWORN Hourly 74.74$ 76.61$ 78.53$ 80.49$ 82.50$ Police Sergeant C165 10/14/2022 PO SWORN Bi-Weekly 5,979.20$ 6,128.80$ 6,282.40$ 6,439.20$ 6,600.00$ Police Sergeant C165 10/14/2022 PO SWORN Monthly 12,954.93$ 13,279.07$ 13,611.87$ 13,951.60$ 14,300.00$ Police Service Technician C125 7/7/2023 PO NONWORN Hourly 32.99$ 34.64$ 36.37$ 38.19$ 40.10$ Police Service Technician C125 10/14/2022 PO NONWORN Bi-Weekly 2,639.20$ 2,771.20$ 2,909.60$ 3,055.20$ 3,208.00$ Police Service Technician C125 10/14/2022 PO NONWORN Monthly 5,718.27$ 6,004.27$ 6,304.13$ 6,619.60$ 6,950.67$ Preschool Teacher I A495 7/7/2023 AFSCME Hourly 26.30$ 27.61$ 28.99$ 30.44$ 31.96$ Preschool Teacher I A495 10/14/2022 AFSCME Bi-Weekly 2,104.00$ 2,208.80$ 2,319.20$ 2,435.20$ 2,556.80$ Preschool Teacher I A495 10/14/2022 AFSCME Monthly 4,558.67$ 4,785.73$ 5,024.93$ 5,276.27$ 5,539.73$ Preschool Teacher II A680 7/7/2023 AFSCME Hourly 28.93$ 30.38$ 31.90$ 33.49$ 35.16$ Preschool Teacher II A680 10/14/2022 AFSCME Bi-Weekly 2,314.40$ 2,430.40$ 2,552.00$ 2,679.20$ 2,812.80$ Preschool Teacher II A680 10/14/2022 AFSCME Monthly 5,014.53$ 5,265.87$ 5,529.33$ 5,804.93$ 6,094.40$ Program Manager M750 7/7/2023 MID MGMT Hourly 66.16$ 69.47$ 72.94$ 76.59$ 80.42$ Program Manager M750 10/14/2022 MID MGMT Bi-Weekly 5,292.80$ 5,557.60$ 5,835.20$ 6,127.20$ 6,433.60$ Program Manager M750 10/14/2022 MID MGMT Monthly 11,467.73$ 12,041.47$ 12,642.93$ 13,275.60$ 13,939.47$ Public Works Deputy Director M820 7/7/2023 MID MGMT Hourly 87.14$ 91.50$ 96.08$ 100.88$ 105.92$ Public Works Deputy Director M820 9/16/2022 MID MGMT Bi-Weekly 6,971.20$ 7,320.00$ 7,686.40$ 8,070.40$ 8,473.60$ Public Works Deputy Director M820 9/16/2022 MID MGMT Monthly 15,104.27$ 15,860.00$ 16,653.87$ 17,485.87$ 18,359.47$ Public Works Inspector A310 7/7/2023 AFSCME Hourly 48.48$ 50.90$ 53.44$ 56.11$ 58.92$ Public Works Inspector A310 10/14/2022 AFSCME Bi-Weekly 3,878.40$ 4,072.00$ 4,275.20$ 4,488.80$ 4,713.60$ Public Works Inspector A310 10/14/2022 AFSCME Monthly 8,403.20$ 8,822.67$ 9,262.93$ 9,725.73$ 10,212.80$ Public Works Maintenance Worker A275 7/7/2023 AFSCME Hourly 33.17$ 34.83$ 36.57$ 38.40$ 40.32$ Public Works Maintenance Worker A275 10/14/2022 AFSCME Bi-Weekly 2,653.60$ 2,786.40$ 2,925.60$ 3,072.00$ 3,225.60$ Public Works Maintenance Worker A275 10/14/2022 AFSCME Monthly 5,749.47$ 6,037.20$ 6,338.80$ 6,656.00$ 6,988.80$ Public Works Maintenance Worker - Lead A200 7/7/2023 AFSCME Hourly 39.48$ 41.45$ 43.52$ 45.70$ 47.98$ Public Works Maintenance Worker - Lead A200 10/14/2022 AFSCME Bi-Weekly 3,158.40$ 3,316.00$ 3,481.60$ 3,656.00$ 3,838.40$ Public Works Maintenance Worker - Lead A200 10/14/2022 AFSCME Monthly 6,843.20$ 7,184.67$ 7,543.47$ 7,921.33$ 8,316.53$ Public Works Maintenance Worker - Senior A360 7/7/2023 AFSCME Hourly 35.54$ 37.32$ 39.19$ 41.15$ 43.21$ Public Works Maintenance Worker - Senior A360 10/14/2022 AFSCME Bi-Weekly 2,843.20$ 2,985.60$ 3,135.20$ 3,292.00$ 3,456.80$ Public Works Maintenance Worker - Senior A360 10/14/2022 AFSCME Monthly 6,160.27$ 6,468.80$ 6,792.93$ 7,132.67$ 7,489.73$ Recreation & Community Services Program Coord M530 7/7/2023 MID MGMT Hourly 35.73$ 37.52$ 39.40$ 41.37$ 43.44$ Recreation & Community Services Program Coord M530 9/16/2022 MID MGMT Bi-Weekly 2,858.40$ 3,001.60$ 3,152.00$ 3,309.60$ 3,475.20$ Recreation & Community Services Program Coord M530 9/16/2022 MID MGMT Monthly 6,193.20$ 6,503.47$ 6,829.33$ 7,170.80$ 7,529.60$ Recreation & Community Services Supervisor M295 7/7/2023 MID MGMT Hourly 51.05$ 53.60$ 56.28$ 59.09$ 62.04$ Recreation & Community Services Supervisor M295 9/16/2022 MID MGMT Bi-Weekly 4,084.00$ 4,288.00$ 4,502.40$ 4,727.20$ 4,963.20$ Recreation & Community Services Supervisor M295 9/16/2022 MID MGMT Monthly 8,848.67$ 9,290.67$ 9,755.20$ 10,242.27$ 10,753.60$ Recreation Leader II A610 7/7/2023 AFSCME Hourly 19.87$ 20.86$ 21.90$ 22.99$ 24.14$ Recreation Leader II A610 10/14/2022 AFSCME Bi-Weekly 1,589.60$ 1,668.80$ 1,752.00$ 1,839.20$ 1,931.20$ Recreation Leader II A610 10/14/2022 AFSCME Monthly 3,444.13$ 3,615.73$ 3,796.00$ 3,984.93$ 4,184.27$ Recreation Leader III A620 7/7/2023 AFSCME Hourly 21.53$ 22.61$ 23.74$ 24.93$ 26.18$ Recreation Leader III A620 10/14/2022 AFSCME Bi-Weekly 1,722.40$ 1,808.80$ 1,899.20$ 1,994.40$ 2,094.40$ Recreation Leader III A620 10/14/2022 AFSCME Monthly 3,731.87$ 3,919.07$ 4,114.93$ 4,321.20$ 4,537.87$ Recreation Leader IV A515 7/7/2023 AFSCME Hourly 23.90$ 25.09$ 26.34$ 27.66$ 29.04$ Recreation Leader IV A515 10/14/2022 AFSCME Bi-Weekly 1,912.00$ 2,007.20$ 2,107.20$ 2,212.80$ 2,323.20$ Recreation Leader IV A515 10/14/2022 AFSCME Monthly 4,142.67$ 4,348.93$ 4,565.60$ 4,794.40$ 5,033.60$ Safety Inspector I B200 7/7/2023 IAFF Hourly 58.79$ 61.73$ 64.82$ 68.06$ 71.46$ Safety Inspector I B200 9/30/2022 IAFF Bi-Weekly 4,703.20$ 4,938.40$ 5,185.60$ 5,444.80$ 5,716.80$ Safety Inspector I B200 9/30/2022 IAFF Monthly 10,190.27$ 10,699.87$ 11,235.47$ 11,797.07$ 12,386.40$ Safety Inspector II B195 7/7/2023 IAFF Hourly 64.65$ 67.88$ 71.27$ 74.83$ 78.57$ Safety Inspector II B195 9/30/2022 IAFF Bi-Weekly 5,172.00$ 5,430.40$ 5,701.60$ 5,986.40$ 6,285.60$ Safety Inspector II B195 9/30/2022 IAFF Monthly 11,206.00$ 11,765.87$ 12,353.47$ 12,970.53$ 13,618.80$ Safety Inspector III B190 7/7/2023 IAFF Hourly 69.52$ 73.00$ 76.65$ 80.48$ 84.50$ Safety Inspector III B190 7/7/2023 IAFF Bi-Weekly 5,561.60$ 5,840.00$ 6,132.00$ 6,438.40$ 6,760.00$ Safety Inspector III B190 7/7/2023 IAFF Monthly 12,050.13$ 12,653.33$ 13,286.00$ 13,949.87$ 14,646.67$ Page 9 of 10 70 Regular Full-Time Employees City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Sweeper Operator A370 7/7/2023 AFSCME Hourly 38.61$ 40.54$ 42.57$ 44.70$ 46.94$ Sweeper Operator A370 7/7/2023 AFSCME Bi-Weekly 3,088.80$ 3,243.20$ 3,405.60$ 3,576.00$ 3,755.20$ Sweeper Operator A370 7/7/2023 AFSCME Monthly 6,692.40$ 7,026.93$ 7,378.80$ 7,748.00$ 8,136.27$ Technical Services Supervisor M735 7/7/2023 MID MGMT Hourly 61.87$ 64.96$ 68.21$ 71.62$ 75.20$ Technical Services Supervisor M735 7/7/2023 MID MGMT Bi-Weekly 4,949.60$ 5,196.80$ 5,456.80$ 5,729.60$ 6,016.00$ Technical Services Supervisor M735 7/7/2023 MID MGMT Monthly 10,724.13$ 11,259.73$ 11,823.07$ 12,414.13$ 13,034.67$ Tree Trimmer A375 7/7/2023 AFSCME Hourly 39.78$ 41.77$ 43.86$ 46.05$ 48.35$ Tree Trimmer A375 7/7/2023 AFSCME Bi-Weekly 3,182.40$ 3,341.60$ 3,508.80$ 3,684.00$ 3,868.00$ Tree Trimmer A375 7/7/2023 AFSCME Monthly 6,895.20$ 7,240.13$ 7,602.40$ 7,982.00$ 8,380.67$ Van Driver A510 7/7/2023 AFSCME Hourly 19.37$ 20.34$ 21.36$ 22.43$ 23.55$ Van Driver A510 7/7/2023 AFSCME Bi-Weekly 1,549.60$ 1,627.20$ 1,708.80$ 1,794.40$ 1,884.00$ Van Driver A510 7/7/2023 AFSCME Monthly 3,357.47$ 3,525.60$ 3,702.40$ 3,887.87$ 4,082.00$ Page 10 of 10 71 Hourly Employees Only City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Accounting Assistant II - Hourly X100 7/7/2023 HOURLY Hourly 31.97$ 33.57$ 35.25$ 37.01$ 38.86$ Administrative Assistant I - Hourly X110 7/7/2023 HOURLY Hourly 35.53$ 37.31$ 39.18$ 41.14$ 43.20$ Administrative Assistant II - Hourly X130 7/7/2023 HOURLY Hourly 37.43$ 39.30$ 41.26$ 43.32$ 45.49$ Building Inspector - Hourly X595 7/7/2023 HOURLY Hourly 49.15$ 51.61$ 54.19$ 56.90$ 59.75$ Building Maintenance Custodian - Hourly X185 7/7/2023 HOURLY Hourly 28.27$ 29.68$ 31.16$ 32.72$ 34.36$ Communications Dispatcher - Hourly X445 7/7/2023 HOURLY Hourly 51.22$ Community Services Site Coordinator - Hourly X660 7/7/2023 HOURLY Hourly 28.30$ 29.72$ 31.21$ 32.77$ 34.41$ Consultant - Hourly X570 7/7/2023 HOURLY Hourly 16.74$ 139.05$ Cultural Arts Specialist - Hourly X650 7/7/2023 HOURLY Hourly 38.61$ 40.54$ 42.57$ 44.70$ 46.94$ Emergency Medical Technician - Hourly X281 7/7/2023 HOURLY Hourly 20.75$ 21.79$ 22.88$ 24.02$ 25.22$ Environmental Compliance Inspector - Hourly X465 7/7/2023 HOURLY Hourly 45.08$ 47.33$ 49.70$ 52.18$ 54.79$ Equipment Mechanic - Hourly X510 7/7/2023 HOURLY Hourly 40.02$ 42.02$ 44.12$ 46.33$ 48.65$ Fire Courier - Hourly X540 7/7/2023 HOURLY Hourly 22.50$ 23.62$ 24.80$ 26.04$ 27.34$ Human Resources Clerk - Hourly X310 7/7/2023 HOURLY Hourly 34.08$ 35.78$ 37.57$ 39.45$ 41.42$ Human Resources Technician - Hourly X265 7/7/2023 HOURLY Hourly 37.43$ 39.30$ 41.26$ 43.32$ 45.49$ Intern - Hourly X115 7/7/2023 HOURLY Hourly 16.74$ 40.00$ Laboratory Chemist - Hourly X545 7/7/2023 HOURLY Hourly 52.50$ 55.13$ 57.89$ 60.78$ 63.82$ Librarian I - Hourly X210 7/7/2023 HOURLY Hourly 37.21$ 39.07$ 41.02$ 43.07$ 45.22$ Librarian II - Hourly X670 7/7/2023 HOURLY Hourly 40.93$ 42.98$ 45.13$ 47.39$ 49.76$ Library Assistant I - Hourly X220 7/7/2023 HOURLY Hourly 28.67$ 30.10$ 31.61$ 33.19$ 34.85$ Library Assistant II - Hourly X225 7/7/2023 HOURLY Hourly 31.68$ 33.26$ 34.92$ 36.67$ 38.50$ Library Clerk - Hourly X235 7/7/2023 HOURLY Hourly 20.30$ 21.32$ 22.39$ 23.51$ 24.69$ Library Page - Hourly X250 7/7/2023 HOURLY Hourly 17.41$ 18.28$ 19.19$ 20.15$ 21.16$ Literacy Services Assistant Coordinator - Hourly X655 7/7/2023 HOURLY Hourly 30.95$ 32.50$ 34.12$ 35.83$ 37.62$ Literacy Services Assistant I - Hourly X665 7/7/2023 HOURLY Hourly 28.02$ 29.42$ 30.89$ 32.43$ 34.05$ Miscellaneous Hourly X280 7/7/2023 HOURLY Hourly 16.74$ 87.55$ Office Assistant - Hourly X440 7/7/2023 HOURLY Hourly 27.19$ 28.55$ 29.98$ 31.48$ 33.05$ Office Specialist - Hourly X415 7/7/2023 HOURLY Hourly 30.15$ 31.66$ 33.24$ 34.90$ 36.64$ Park Maintenance Worker - Hourly X300 7/7/2023 HOURLY Hourly 32.55$ 34.18$ 35.89$ 37.68$ 39.56$ Parking Enforcement Officer - Hourly X180 7/7/2023 HOURLY Hourly 29.90$ 31.40$ 32.97$ 34.62$ 36.35$ Planner- Associate - Hourly X125 7/7/2023 HOURLY Hourly 48.45$ 50.87$ 53.41$ 56.08$ 58.88$ Planner- Senior - Hourly X335 7/7/2023 HOURLY Hourly 55.71$ 58.50$ 61.42$ 64.49$ 67.71$ Plant Electrician I - Hourly X500 7/7/2023 HOURLY Hourly 45.11$ 47.37$ 49.74$ 52.23$ 54.84$ Plant Mechanic - Hourly X355 7/7/2023 HOURLY Hourly 40.15$ 42.16$ 44.27$ 46.48$ 48.80$ Plant Mechanic- Assistant - Hourly X135 7/7/2023 HOURLY Hourly 34.08$ 35.78$ 37.57$ 39.45$ 41.42$ Plant Operator I - Contract Ft X145 7/7/2023 HOURLY Hourly 38.99$ 40.94$ 42.99$ 45.14$ 47.40$ Plant Operator I - Hourly X140 7/7/2023 HOURLY Hourly 38.99$ 40.94$ 42.99$ 45.14$ 47.40$ Plant Operator II - Hourly X530 7/7/2023 HOURLY Hourly 42.91$ 45.06$ 47.31$ 49.68$ 52.16$ Plant Utility Worker - Hourly X490 7/7/2023 HOURLY Hourly 35.70$ 37.48$ 39.35$ 41.32$ 43.39$ Police Court Liaison - Hourly X193 7/7/2023 HOURLY Hourly 30.75$ 32.29$ 33.90$ 35.60$ 37.38$ Police Property/Evidence Assistant - Hourly X190 7/7/2023 HOURLY Hourly 29.02$ 30.47$ 31.99$ 33.59$ 35.27$ Police Records Specialist - Hourly X191 7/7/2023 HOURLY Hourly 32.05$ 33.65$ 35.33$ 37.10$ 38.96$ Police Reserve Officer - Hourly X325 7/7/2023 HOURLY Hourly 47.75$ Police Service Technician - Hourly X192 7/7/2023 HOURLY Hourly 32.99$ 34.64$ 36.37$ 38.19$ 40.10$ Preschool Teacher I - Hourly X690 7/7/2023 HOURLY Hourly 25.81$ 27.10$ 28.45$ 29.87$ 31.36$ Preschool Teacher II - Hourly X680 7/7/2023 HOURLY Hourly 28.39$ 29.81$ 31.30$ 32.86$ 34.50$ Promotores X120 7/7/2023 HOURLY Hourly 30.17$ 31.68$ 33.26$ 34.92$ 36.67$ Public Works Maintenance Worker - Hourly X345 7/7/2023 HOURLY Hourly 32.55$ 34.18$ 35.89$ 37.68$ 39.56$ Recreation & Community Services Prog Coor - Hourly X700 7/7/2023 HOURLY Hourly 35.73$ 37.52$ 39.40$ 41.37$ 43.44$ Recreation Instructor - Hourly X350 7/7/2023 HOURLY Hourly 16.74$ 40.00$ Recreation Leader I - Hourly X360 7/7/2023 HOURLY Hourly 17.41$ 18.28$ 19.19$ 20.15$ 21.16$ Recreation Leader II - Hourly X365 7/7/2023 HOURLY Hourly 19.49$ 20.46$ 21.48$ 22.55$ 23.68$ Recreation Leader III - Hourly X370 7/7/2023 HOURLY Hourly 21.13$ 22.19$ 23.30$ 24.47$ 25.69$ Recreation Leader IV - Hourly X375 7/7/2023 HOURLY Hourly 23.45$ 24.62$ 25.85$ 27.14$ 28.50$ Page 1 of 2 72 Hourly Employees Only City of South San Francisco | Salary Schedule Effective 8/23/2023 Fiscal Year 2023-2024 Amendment 1 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Safety Inspector - Hourly X181 7/7/2023 HOURLY Hourly 31.16$ 32.72$ 34.36$ 36.08$ 37.88$ Van Driver - Hourly X555 7/7/2023 HOURLY Hourly 19.37$ 20.34$ 21.36$ 22.43$ 23.55$ Page 2 of 2 73 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-566 Agenda Date:8/23/2023 Version:1 Item #:10. Report regarding consideration of an updated Memorandum of Understanding (MOU)Version 16 between the City of South San Francisco and the South San Francisco Unified School District (SSFUSD)and adoption of a resolution authorizing the City Manager to execute the agreement and to receive an annual report on the status of the MOU.(Scott Campbell, Chief of Police) RECOMMENDATION It is recommended that the City Council review the updates to the MOU and receive an annual report on the status of the MOU.If the MOU with amendments is found to be satisfactory,it is recommended that the City Council adopt a resolution to approve and authorize the City Manager to execute this updated MOU to the South San Francisco Unified School District. BACKGROUND/DISCUSSION It was discussed at the March 22,2023,Council Meeting that the report on the status of the MOU between the City of South San Francisco and the South San Francisco Unified School District will amend the reporting period to June/July following the end of each school year.The report will be based on information available from the concluding school year. Renewal and Termination of the MOU shall remain in effect through June 30,2024,and beginning in June/July 2023 and each June/July thereafter,the MOU shall be reconsidered for renewal by both the City of South San Francsico and the SSFUSD. Changes are reflected in the MOU in sections: X.Program Evaluation, Assessment, and Report: c) XIII.Renewal and Termination: a) As described in the SSFPD-SSFUSD MOU pertaining to SLO Program,an annual review will be conducted to evaluate the effectiveness of the program,and whether the parameters of the MOU are being followed. Pursuant to the MOU,the first annual report was completed in March 2023,but the first comprehensive report was rescheduled for August 2023. Factors included in the annual report include: 1.Success of established program goals and objectives 2.An appraisal of areas with opportunities for improvement 3.Aggregated data regarding why the police were called to campus, who called them, demographic data on the students and other people with whom the police interacted, and outcomes (including arrests, citations, and other relevant data). 4.A summary of the student arrests and citations by gender, race/ethnicity, and any other City of South San Francisco Printed on 8/18/2023Page 1 of 4 powered by Legistar™74 File #:23-566 Agenda Date:8/23/2023 Version:1 Item #:10. relevant data. I.Achievement of the Goals and Objectives of the SLO Program A.Protect the constitutional and civil rights of students. All SSFPD officers are entrusted with the responsibility of protecting the constitutional and civil rights of all individuals, but particularly the students in our school district. B.Maintain a safe and secure environment on school campuses which will be conducive to learning. All SSFPD officers are expected to maintain safe and secure school campuses.Officers receive ongoing training regarding Active Killer and Critical Incident Responses,Crisis Intervention and De-escalation, Behavioral Intervention,and Procedural Justice.SLOs receive additional training specific to Cyber Incidents, Student Threat Assessment and Suicide Prevention,Vulnerability Assessments of School Facilities,and addressing the needs of students with Disabilities, and Mental Health Issues. C.Establish a positive working partnership. SLOs actively seek out opportunities to meet with school site and District administrators,as well as certificated and classified employees to maintain positive working partnerships that help facilitate the effective handling of school incidents that involve the police department.Based on the positive partnerships that have been developed and maintained,numerous school site and District administrators consistently reach out to the SLOs for advice and to share information relevant to the safety and wellbeing of the students and staff. D.SSFPD desires to promote positive attitudes regarding the role of the police in society through non- punitive,alliance-building interactions with students and staff,and will seek the District’s partnership and input of District administrators in creating such opportunities. The SLOs and other SSFPD officers have been called upon to assist with,and participate in,a variety of school activities over the past year.The fact that officers have been invited to these events demonstrates the strength of the positive partnerships that exist between the District and the police department, particularly the SLOs. E.Conduct criminal investigations. The police department has always,and will continue to,conduct criminal investigations involving students and/or staff whenever necessary and appropriate.The goal of such investigations is to ensure the rights and well -being of all involved parties are protected using the least restrictive and imposing methods possible. F.Refer student cases to restorative justice alternatives/programs and court diversion to the greatest extent possible prior to relying on the court or penal system. Whenever possible and appropriate (given the nature of the incident),incidents involving students are handled administratively by the school site or District.The SLOs serve as a resource and allow administrators to determine the most effective and least restrictive resolution. G.Ensure that all SSFPD officers understand the needs,strengths,and challenges of various student groups based on race,ethnicity,national origin,disability,religion,gender,sexual orientation,economic status,age, cultural group, immigration status, or affiliation with any other similar identifiable group. All officers,but particularly SLOs,complete ongoing training regarding Bias-Free Policing,Anti- City of South San Francisco Printed on 8/18/2023Page 2 of 4 powered by Legistar™75 File #:23-566 Agenda Date:8/23/2023 Version:1 Item #:10. All officers,but particularly SLOs,complete ongoing training regarding Bias-Free Policing,Anti- Discrimination,Behavioral Intervention,Crisis Intervention,Suicide Prevention,School Shooting Prevention and Investigation,Intervention and De-escalation for SROs,Procedural Justice,and Handling Incidents Involving Individuals with Disabilities and Mental Illness. II.Aggregated Data for Police Calls on Campus A.Calls for Service on School Campuses (August 2022 to May 2023) - 164 Total Calls for service varied by school but consisted primarily of (in no particular order):thefts,assaults,welfare checks,missing persons,lost/found property,disturbances,trespassing,child abuse cases,possession of weapons,suspicious persons/circumstances,and traffic complaints.Call types were analyzed and broken down for each school by the gender and race/ethnicity of the students involved. School Liaison Officers also received numerous calls,texts,and email requests from school administrators at all school sites seeking advice or guidance regarding incidents involving students. Of the 164 calls for service,58.5%(96)were at elementary schools,22.6%(37)were at high schools,and 18.9% (31) were at middle schools. B.Arrests No school-related arrests of students or District staff were made during this reporting period. C.Citations No school-related citations were issued to students or District staff during this reporting period. III.Opportunities for Improvement An internal review of the SLO program shows that the parameters of the MOU are being strictly adhered to, and that the SLO program continues to be an effective way to address school-related incidents and maintain positive relationships with our school community.To enhance this effort,the SSFUSD has authorized the SSFPD to relaunch two impactful programs for this school year,Every 15 Minutes program and Project “YES” (Youth Enrichment Services). Every 15 Minutes is a program that offers a real-life experience without the real-life risks,by simulating a fatal drunk driving collision using role players from the current student body at the local high schools.Every 15 Minutes is designed to dramatically instill teenagers with the potentially dangerous consequences of drinking alcohol and texting while driving.This program challenges students to think about drinking,texting while driving,personal safety,and the responsibility of making mature decisions when lives are involved.This program is presented to the junior and senior student body at South San Francisco High School and El Camino High School, rotating between the two schools each year. Project “YES”is a program designed by the South San Francisco Police Department’s School Liaison Officers. This program is five sessions long and is presented to all students in the 5th grade.It provides students with lessons on bullying, communication, decision making, on-line dangers, and substance abuse. In addition,the police department would like to provide school staff training on the San Mateo County Juvenile Sexual Assault Protocol as well as training on Active Killer and Critical Incident Responses. City of South San Francisco Printed on 8/18/2023Page 3 of 4 powered by Legistar™76 File #:23-566 Agenda Date:8/23/2023 Version:1 Item #:10. IV.Recommendations After consultation with SSFUSD Administration staff,it was mutually agreed that the annual MOU report should be made in June/July rather than March of each year to capture information more accurately for an entire school year. This would make the next annual report due in June/July 2024. FISCAL IMPACT There is no known fiscal impact on the City’s General Fund. RELATIONSHIP TO STRATEGIC PLAN This MOU meets strategic planning objective 3.0 Public Safety:providing skilled police,emergency and medical service and emergency management. CONCLUSION Staff recommends that the City Council adopt a resolution to approve and authorize the City Manager to execute the Memorandum of Understanding (MOU),Version 16 between the City of South San Francisco and the South San Francisco Unified School District reflecting the change in the annual report requirements and receive an annual report on the status of the MOU. Attachments: 1.MOU v16 2.Presentation City of South San Francisco Printed on 8/18/2023Page 4 of 4 powered by Legistar™77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 SSFPD / SSFUSD School Contacts Statistics August 22’ -May 23’ “Establish a positive working partnership” -Goal of SSFPD/USD MOU 104 Total Police Contacts District Wide There were 180 school administration advice requests handled by either SLO or patrol. 105 South San Francisco High School Police Contacts Swatting calls include a false active shooter and false bomb threat ●17 incidents that resulted in 13 cases being taken. ●60 school administration requests for advice handled by SLO or patrol. 106 El Camino High School Police Contacts ●21 incidents that resulted in 12 cases being taken. ●50 school administration requests for advice handled by SLO or patrol. *ADW = Assault With a Deadly Weapon Swatting calls include a false active shooter and false bomb threat 107 Baden High School Police Contacts ●11 incidents that resulted in 10 cases being taken. ●4 school administration requests for advice handled by SLO or patrol. 108 Alta Loma Middle School Police Contacts ●11 incidents that resulted in 14 cases being taken. ●16 school administration requests for advice handled by SLO or patrol. 109 Parkway Heights Middle School Police Contacts ●23 incidents that resulted in 11 cases being taken. ●10 school administration requests for advice handled by SLO or patrol. 110 Westborough Middle School Police Contacts ●13 incidents that resulted in 5 cases being taken. ●16 school administration requests for advice handled by SLO or patrol. 111 Martin Elementary Police Contacts ●41 incidents that resulted in 11 case being taken. ●3 school administration requests for advice handled by SLO or patrol. *28 incidents were traffic complaints 112 Buri Buri Elementary Police Contacts 1 Case Type: Sexual Assault Demographics: 1 Hispanic Female ●9 incidents that resulted in 1 case being taken. ●4 school administration requests for advice handled by SLO or patrol. 113 Los Cerritos Elementary 1 Case Type: Sexual Assault Demographics: 1 Hispanic Male ●11 incidents that resulted in 1 case being taken. ●1 school administration requests for advice handled by SLO or patrol. Police Contacts 114 Ponderosa Elementary ●12 incidents that resulted in 1 case being taken. ●6 school administration requests for advice handled by SLO or patrol. 1 Case Type: Child Abuse/Truancy Demographics: 1 Hispanic Male 1 Hispanic Female Police Contacts 115 Sunshine Gardens Elementary 1 Case Type: Welfare Check / Cross Report to CPS Demographics: 1 White Male ●6 incidents that resulted in 1 case being taken. ●12 school administration requests for advice handled by SLO or patrol. Police Contacts 116 Events Attended by SLO SSFHS ●SSFHS vs. ECHS Bell Game ●Graduation ●Basketball Games ●Ruby Bridges Walk ●Folklorico Festival ECHS ●Basketball Game vs. SSFHS High Schools Parkway Middle ●Career Day ●Car Show ●Promotion ●Every Kid Deserves A Bike ●Ruby Bridges Walk Westborough Middle ●Promotion Middle Schools Elementary Schools Martin Elementary ●Red Ribbon Week ●100th Anniversary ●Trunk or Treat ●Big 5 Emergency Presentation with staff ●Ruby Bridges Walk ●Every Kid Deserves a Bike ●Promotion ●Lunch with students Los Cerritos Elementary ●Teacher Appreciation ●Red Ribbon Week ●Promotion ●Every Kid Deserves a Bike Ponderosa Elementary ●Promotion ●Police escort to Orange Avenue Library and back Spruce Elementary ●Red Ribbon Week ●Escorted 1st graders to library and back ●Every Kid Deserves a Bike ●Hero’s Day Sunshine Gardens Elementary ●Red Ribbon Week ●Promotion ●Every Kid Deserves a Bike 117 District Wide Demographics 118 SLO Attended Trainings ●Advanced Crisis Intervention ●Advanced Tactical Medicine ●Behavioral Intervention ●Behavioral Threat Assessment ●Big Five Training ●Developing effective strategies to prevent & respond to school shootings ●Gun Violence Restraining Orders ●Incident Command for Schools ●Intervention & De-escalation techniques for SROs ●Intro to SRO Programs ●Mass attacks in public spaces ●Procedural Justice / Community Policing to Reduce Conflict ●Responding To And Investigating Bomb Threats & Swatting Hoaxes ●Responding to Cyber Incidents in Schools ●Response Tactics to Critical Incidents & In- Progress Crimes ●School Resource Officer Training ●Student threat assessment & suicide prevention ●School Safety Symposium ●Vulnerability assessment for school facilities 21 total training classes attended in a 9 month span totalling approximately 204 total hours. 119 Areas of Improvement ●Reinstate YES Program ●Reinstate Every 15 Minutes ●Educate school staff on Juvenile Sex Assault San Mateo County Protocol ●Active Killer Training 120 121 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-567 Agenda Date:8/23/2023 Version:1 Item #:10a. Resolution authorizing the City Manager to execute an updated Memorandum of Understanding (MOU) Version 16 between the City of South San Francisco and the South San Francisco Unified School District and to receive an annual report on the status of the MOU. WHEREAS, the City of South San Francisco and South San Francisco Unified School District have entered into a Memorandum of Understanding (MOU) regarding the operation of a School Liaison Officer program, including annual reporting regarding and review of the program; and WHEREAS, it was discussed at the March 22, 2023, Council Meeting that the reporting period be amended to June/July following the end of the school year; and WHEREAS, the report will be based on information available from the concluding year; and WHEREAS, renewal and termination of the MOU shall remain in effect through June 30, 2024, and; WHEREAS, beginning in June/July 2023 and each June/July thereafter the MOU shall be considered for renewal by both the City of South San Francisco and the South San Francisco Unified School District; and WHEREAS, the first comprehensive annual report was rescheduled to August 2023 and reviewed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council approves the updated MOU Version 16 between the City of South San Francisco and the South San Francisco Unified School District, attached to this resolution as Exhibit A. BE IT FURTHER RESOLVED that the City Manager of the City of South San Francisco or designee, is hereby authorized and directed to execute the updated MOU on behalf of the City of South San Francisco, subject to approval as to form by the City Attorney, and to take any other action consistent with the intent of this Resolution. ***** City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-617 Agenda Date:8/23/2023 Version:1 Item #:11. Report regarding a resolution approving the annual Military Equipment Report for the South San Francisco Police Department in compliance with Assembly Bill 481.(Adam Plank, Captain) RECOMMENDATION It is recommended that the City Council review the annual Military Equipment Report and approve the associated resolution for continued use of specific military equipment, in accordance with state law. BACKGROUND/DISCUSSION On September 30,2021,California Assembly Bill 481 was signed into law,pertaining to law enforcement’s use of specific items defined as military equipment.AB 481 requires law enforcement agencies obtain approval from their governing body,by ordinance,to adopt a Military Equipment Policy regarding the funding,use,and acquisition of specifically defined equipment.The Military Equipment Policy was introduced during a public meeting on June 22, 2022, and approved by the City Council on July 27, 2022. The South San Francisco Police Department does not possess items from every category,but it does utilize equipment that provides officers with additional options when faced with dangerous incidents and reduces the risk to both community members and officers.The items offer our trained peace officers vital resources for safely resolving potentially hazardous incidents while complying with the department’s use of force policy. In addition to approving a Military Equipment Policy,law enforcement agencies shall submit an annual military equipment report for each type of military equipment approved by the governing body.The annual military equipment report shall include the following information for the preceding calendar year for each type of military equipment: 1.A summary of how the military equipment was used and the purpose of its use. 2.A summary of any complaints or concerns received concerning the military equipment. 3.The results of any internal audits,any information about violations of the military equipment use policy, and any actions taken in response. 4.The total annual cost for each type of military equipment,including acquisition,personnel,training, transportation,maintenance,storage,upgrade,and other ongoing costs,and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. 5.The quantity possessed for each type of military equipment. 6.If the law enforcement agency intends to acquire additional military equipment in the next year,the quantity sought for each type of military equipment. A part of the annual report requires the police department to facilitate a community meeting regarding the Military Equipment Policy and provide information from the previous year’s annual report.On May 22,2023, City of South San Francisco Printed on 8/18/2023Page 1 of 2 powered by Legistar™149 File #:23-617 Agenda Date:8/23/2023 Version:1 Item #:11. Military Equipment Policy and provide information from the previous year’s annual report.On May 22,2023, at 6:00 pm,we hosted a community engagement meeting at the police department.The meeting was advertised in English/Spanish on our department’s website and via the “Update from the Mayor”email distribution list. The meeting focused on information from the 2022 Military Equipment Annual Report,and we answered questions regarding funding sources, circumstances influencing equipment use, and training requirements. During the 2022 calendar year,there were 20 incidents when items from the Military Equipment Policy were used in South San Francisco.The police department did not receive any complaints regarding the Military Equipment Policy and there were no violations of department policy regarding the deployment of approved items defined as military equipment.Additionally,there were no events requiring the temporary use of non- approved equipment due to exigent circumstances.The South San Francisco Police Department 2022 Military Equipment Annual Report is in Attachment 1 for review. FISCAL IMPACT There is no budget impact associated with the approval of the 2022 Military Equipment Annual Report. RELATIONSHIP TO STRATEGIC PLAN Approval of the 2022 Military Equipment Annual Report meets Strategic Goal #3:Public Safety by rendering skilled police, fire, and emergency service management. CONCLUSION Approving the 2022 Military Equipment Annual Report will allow the police department to continue using vital equipment that maintains safety for both community members and officers.It is recommended that City Council review and approve the 2022 Military Equipment Annual Report Attachments: 1.2022 Military Equipment Annual Report 2.2022 Military Equipment Annual Report (PowerPoint) City of South San Francisco Printed on 8/18/2023Page 2 of 2 powered by Legistar™150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-672 Agenda Date:8/23/2023 Version:1 Item #:11a. Resolution approving the annual Military Equipment Report for the South San Francisco Police Department in compliance with Assembly Bill 481. WHEREAS,on September 30,2021,Governor Gavin Newsom signed into law Assembly Bill 481 relating to the use of military equipment by California law enforcement agencies; and WHEREAS,Assembly Bill 481 seeks to provide transparency,oversight,and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded,acquired,or used by law enforcement agencies; and WHEREAS, the Military Equipment Policy was introduced during a public meeting on June 22, 2022; and WHEREAS, the Military Equipment Policy was approved by City Council on July 27, 2022; and WHEREAS,in addition to approving the Military Equipment Policy,law enforcement agencies shall submit an annual military equipment report for each type of military equipment approved by the governing body; and WHEREAS,a part of the annual report requires the police department to facilitate a community meeting regarding the Military Equipment Policy and provide information from the previous year’s annual report; and WHEREAS,on May 22,2023,our department hosted a community engagement meeting,advertised in English and Spanish; and WHEREAS,the meeting focused on information from the 2022 Military Equipment Annual Report,where questions were answered regarding funding sources,circumstances influencing equipment use,and training requirements; and WHEREAS,during the 2022 calendar year,there were 20 incidents when items from the Military Equipment Policy were used in South San Francisco; and WHEREAS,the police department did not receive any complaints regarding the Military Equipment Policy and there were no violations of department policy regarding the deployment of approved items; and WHEREAS,additionally,there were no events requiring the temporary use of non-approved equipment due to exigent circumstances; and WHEREAS,the South San Franciso Police Department 2022 Military Equipment Annual Report is attached for review; and NOW,THEREFORE BE IT RESOLVED,that the City Council of South San Francsico hereby approves the 2022 Military Equipment Annual Report that will allow the police department to continue using vital City of South San Francisco Printed on 8/18/2023Page 1 of 2 powered by Legistar™169 File #:23-672 Agenda Date:8/23/2023 Version:1 Item #:11a. equipment that maintains the safety for both community members and officers. BE IT FURTHER RESOLVED,that it is recommended that the City Council review and approve the 2022 Military Equipment Annual Report. ***** City of South San Francisco Printed on 8/18/2023Page 2 of 2 powered by Legistar™170 171 172 173 174 175 176 177 178 179 180 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-652 Agenda Date:8/23/2023 Version:1 Item #:12. Report regarding two resolutions authorizing the filing of two grant applications for the 2023 San Mateo County Transportation Authority (TA)Measure A and Measure W Highway Program for:(1)the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project,and;(2)US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project.(Lawrence Henriquez, Senior Civil Engineer) RECOMMENDATION It is recommended that City Council adopt a resolution authorizing the filing of two grant applications for the 2023 San Mateo County Transportation Authority (TA)Measure A and Measure W Highway Program for:(1)the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project,and;(2)US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project. BACKGROUND/DISCUSSION TA 2023 Measure A and Measure W Highway Program Call for Projects: The Measure A Transportation Expenditure Plan and Measure W Congestion Relief Plan provide funding for a multitude of mobility programs in San Mateo County.The San Mateo County Transportation Authority (TA) administers the proceeds of Measure A and Measure W sales tax revenue.While some programs are directly provided funding allocations (like the Local Streets and Transportation category),other programs must hold a competitive selection process known as a "Call for Projects"in order to fund projects.The Call for Projects process uses evaluation criteria set by the TA's Strategic Plan or as listed in an adopted corresponding short- range planning document.The Highway,Pedestrian &Bicycle,Grade Separation,Shuttle,Alternative Congestion Relief/Transportation Demand Management,and Regional Transit Connections programs must use a competitive Call for Projects process to select funded projects. TA Highway Program Funding Process Overview: The Highway Program Call for Projects is guided by a Short Range Highway Plan (SRHP)that includes a corresponding Capital Improvement Program (CIP).Eligible projects must be included in the 2021-2030 SRHP/CIP (Adopted June 2021)to compete for funding in the Highway Program.Local jurisdictions,San Mateo County,and other potential project sponsors are able to apply for and contend for funding for one project development phase at a time.Project applications are scored by an Evaluation Committee using the adopted criteria in the Strategic Plan 2020-2024.Funding recommendations are then presented to the TA Board of Directors who approve and program the project awards. TA Highway Program Grant Schedule: Call for Projects Issued July 5, 2023 Project Applications due August 25, 2023 Evaluation Period September/October 2023 TA Board approves Projects December 7, 2023 City of South San Francisco Printed on 8/18/2023Page 1 of 4 powered by Legistar™181 File #:23-652 Agenda Date:8/23/2023 Version:1 Item #:12.Call for Projects Issued July 5, 2023 Project Applications due August 25, 2023 Evaluation Period September/October 2023 TA Board approves Projects December 7, 2023 Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project: The City of South San Francisco Bicycle and Pedestrian Master Plan,known as Active South City,identified the project as one of its top eleven (11)priority projects in 2022.The existing conditions of the project site are currently not aligned with Active South City for active transportation safety,comfort,and equitable mobility. The Junipero Serra Boulevard and Westborough Boulevard corridors lack equitable mobility alternatives for residents wishing to reach destinations such as BART,shopping centers,schools,libraries,and recreation facilities.Therefore,bicycling and walking accessibility improvements such as high-visibility crosswalks,ADA -compliant curb ramps,protected bicycling facilities,pedestrian refuge islands,enhanced intersection layouts, and leading pedestrian signal light intervals will be considered through a feasibility study.Bicycling and walking are affordable means of transportation for low-income and disadvantaged residents.Providing access to active transportation allows added freedom and independence for youth and parents as well as for some people who cannot drive and those who have chosen not to drive.Creating conditions where walking and bicycling are accepted and encouraged increases a community's livability in ways that are difficult to measure but should not be overlooked.It should be noted that the feasibility study began in June 2023 and will conclude in June 2024, which will segue into the environmental phase. US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project: The US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project would include new pedestrian and bicycling facilities at the Airport Boulevard/San Mateo Avenue/Produce Avenue intersection in addition to widening the US 101 exit ramp at Produce Avenue to accommodate traffic volumes created by the future neighboring developments. The project aligns with the TA's Strategic Plan,and fulfills one of the Guiding Principles of the City's General Plan,which is to provide a safe,convenient,and accessible transportation network well-connected to the region.It also takes a modern approach towards moving the most people possible,minimizing the traffic impacts of regional growth, and investing in all modes of travel. On March 22,2023,the California Transportation Commission (CTC)approved the allocation of $5,000,000 to fund the PS&E Phase.The City is applying for the TA to help fund the design of the Airport Boulevard / Produce Avenue /San Mateo Avenue intersection as the intersection improvements will improve the Southbound US 101 freeway offramp operations. FISCAL IMPACT The projects (CIP No.st2301 and CIP No.tr1401)are included in the City of South San Francisco's fiscal year 2022-2023 Capital Improvements Program.There is ample funding available in FY 2022-2023 to cover the Citywide Transportation Impact Fees matching funds.The City will be applying for approximately $1,440,000 City of South San Francisco Printed on 8/18/2023Page 2 of 4 powered by Legistar™182 File #:23-652 Agenda Date:8/23/2023 Version:1 Item #:12. Citywide Transportation Impact Fees matching funds.The City will be applying for approximately $1,440,000 for the Project Initiation Document (PID)phase and Project Approval /Environmental Document (PAED) phase for the Junipero Serra Boulevard &Westborough Boulevard Pedestrian and Bicycling Connectivity and Safety Project;and up to $3,000,000 for the PS&E Phase for the US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project.For the US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project,the City will be using the CTC awarded $5,000,000 funds as matching funds.For the Junipero Serra Boulevard &Westborough Boulevard Pedestrian and Bicycling Connectivity and Safety Project,the City will commit to funding 10%of the awarded grant amount,which will emanate from the Citywide Transportation Impact Fee that is slated to have a sufficient accumulated aggregate amount in the coming years to cover the cost.The following table details the anticipated project budget: Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project: FUNDING SOURCE AMOUNT PURPOSE TA Highway Program $1,440,000 PS&E Citywide TIF $160,000 10% Local Match for PS&E Total = $1,600,000 US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project: FUNDING SOURCE AMOUNT PURPOSE TA Highway Program $2,700,000 PS&E CTC $300,000 10% Match for PS&E Total = $3,000,000 RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City's Strategic Plan goal of improved Quality of Life by providing a safe,convenient,and accessible transportation network that is well-connected to the region through the Junipero Serra Drive and Westborough Boulevard corridors and enhancements to the US 101/Produce Avenue off-ramp and adjacent intersection. CONCLUSION Staff recommends the City Council adopt a resolution authorizing the filing of two grant applications for the San Mateo County Transportation Authority Measure A and Measure W Highway Program Grant for:(1)the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity &Safety Project and;(2)the US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project. City of South San Francisco Printed on 8/18/2023Page 3 of 4 powered by Legistar™183 File #:23-652 Agenda Date:8/23/2023 Version:1 Item #:12. Attachments: 1.Utah Avenue Overcrossing Project 2.Junipero Serra and Westborough Boulevards Project Location Map City of South San Francisco Printed on 8/18/2023Page 4 of 4 powered by Legistar™184 ATTACHMENT 1 UTAH AVE OVERCROSSING PROJECT 185 -- l<f:'Yfll.CllHUS ATTACHMENT 2 PROTECTED SJKf. INTERSECTIONS PROTECTED BIKE INTERSECTION WJTH PROPOSED SIGNAL PROJECT 5ITE ARE A l. t<AISCR J.'CRHAN[ffU MCOJCAL OfflCE5 ') Wl?IIS.fON MANQR (.fNlHI 3 .. SSf MUNICIPl\l Sflt.VlCfS, f.!Ol l(f DFPAP.fM(;f'tT, t. RUIU lllJRl • ·CU-ftl'fl 4. Sfl0P9Jl'.G c:fNJO ANO c:ENJ(NNIAl WAY fRIIU CONN[CTION S THP.O\tGU COFST NIJT AVf ' . SS:f PUIUlC Ul\MRY (), MOU� HIG� �HOnl ANO SSf ACl!ILT lOVCATION 7. W(SU,W�OOC.H SQUARf 186 Meeting: City Council on 2023-08-23 6:00 PM Meeting Time: August 23, 2023 at 6:00pm PDT Agenda Item 12. 23-652 Report regarding two resolutions authorizing the filing of two grant applications for the 2023 San Mateo County Transportation Authority (TA) Measure A and Measure W Highway Program for: (1) the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project, and; (2) US 101/Produce Avenue Off-Ramp Improvements Phase 1 of the Utah Avenue Overcrossing Project. (Lawrence Henriquez, Senior Civil Engineer) Legislation Text Attachment 1 - Utah Ave Overcrossing Project Attachment 2 - JS Westborough Project Location Map 1 Public Comment • Guest User at August 22, 2023 at 10:50pm PDT Oppose Dear Council Members, My name is Carlos Moreno, a resident in South San Francisco. I am reaching out to strongly oppose the SMCTA grant application for the Utah Avenue Overpass that is on the agenda today. Despite our stated goals of “creating a complete neighborhood”, “building climate resilience”, and “connecting communities”, this overpass would cost almost as much as implementing the entire city’s recently adopted Active South City Plan. Not only that, this hurts our local businesses. It could require removing two hotel properties, a section of the produce terminal, a restaurant, and two office buildings. Thus, I urge Council not to pursue the Utah Overpass and Produce Ave Interchange Project because it does not reach our city’s ambitious goals. Thank you for your time City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-653 Agenda Date:8/23/2023 Version:1 Item #:12a. Resolution of the City Council of the City of South San Francisco supporting the Junipero Serra Boulevard & Westborough Boulevard Pedestrian and Safety Connectivity Project (“Project”)and authorizing submittal of an application for the San Mateo County Transportation Authority’s (TA)2023 Measure A and Measure W Highway Program Call for Projects WHEREAS,the City of South San Francisco intends to provide safe alternate modes of transportation for pedestrians and bicyclists through the Junipero Serra Boulevard and Westborough Boulevard corridors; and WHEREAS,Active South City identified the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project as a priority project; and WHEREAS,the Project will provide alternate mobility movements through the corridors by way of enhanced pedestrian and bicycling facilities; and WHEREAS,it will cost up to $1,600,000 to implement the Project Initiation Document (PID)and Project Approval / Environmental Document (PAED) phases; and WHEREAS,the City of South San Francisco,in conjunction with the TA,wishes to sponsor the implementation of the PID / PAED phases; and WHEREAS, the City of South San Francisco seeks up to $1,600,000 for the PID / PAED phases; and WHEREAS,on June 7,1988,the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the TA of a half-cent transactions and use tax in San Mateo County for 25 years, with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and WHEREAS,on November 2,2004,the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the half-cent transactions and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan beginning January 1, 2009 (New Measure A); and WHEREAS,on November 6,2018,the voters of San Mateo County approved a ballot measure known as "Measure W,"which increased the sales tax in San Mateo County by 1/2 percent,and tasked the TA with administering four of the five transportation program categories pursuant to the Congestion Relief Plan presented to the voters; and WHEREAS,the TA issued a Call for Projects for the Measure A and Measure W Highway Program funds on July 5, 2023; and WHEREAS,the TA requires applicants for Measure A and/or Measure W funds to submit a resolution in support of the application,in this case for $1,600,000 in Measure A Highway Program funds for the design City of South San Francisco Printed on 8/18/2023Page 1 of 2 powered by Legistar™187 File #:23-653 Agenda Date:8/23/2023 Version:1 Item #:12a. project scope; and WHEREAS,the TA also requires applicants to submit a resolution committing to the completion of the proposed design project scope; and WHEREAS,if the TA Board awards Measure A and/or Measure W Highway Program funds to the design project scope and phase,the TA will require that the City of South San Francisco commence work on the design project scope within one year of TA Board action. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco: 1.Directs staff to submit an application for TA 2023 Measure A and Measure W Highway Program funds for up to $1,600,000 for the PID / PAED phases; 2.Authorizes the City Manager to execute a funding agreement with the San Mateo County Transportation Authority for the City of South San Francisco to receive any Measure A and/or Measure W Highway Program funds awarded, subject to approval as to form by the City Attorney; 3.Commits up to $160,000 in local matching funds for the completion of the PID / PAED phases, if awarded the requested TA Measure A and/or Measure W Highway Program funds; and 4.Directs the City of South San Francisco to commence work on the PID / PAED phases within one year of receiving an award of Measure A and/or Measure W Highway Program Funds. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the necessary documents and take any other related actions consistent with the intention of this resolution. ***** City of South San Francisco Printed on 8/18/2023Page 2 of 2 powered by Legistar™188 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-654 Agenda Date:8/23/2023 Version:1 Item #:12b. Resolution of the City Council of the City of South San Francisco supporting the US 101/Produce Avenue Off- Ramp Improvements (“Project”)and authorizing submittal of an application for the San Mateo County Transportation Authority’s (TA) 2023 Measure A and Measure W Highway Program Call for Projects WHEREAS,the City of South San Francisco has identified a need for enhancements at the US 101/Produce Avenue Off-Ramp and adjacent Airport Boulevard/San Mateo Avenue/Produce Avenue intersection; and WHEREAS,the Project will provide enhancements to ease traffic congestions along US Highway 101 and accommodate future developments in the neighboring vicinity; and WHEREAS,the City of South San Francisco recently completed the Project Approval &Environmental Document (PA&ED)Phase and is preparing to transition into the Plans,Specifications,&Estimates (PS&E) design phase; and WHEREAS, it will cost up to $3,000,000 to complete the Project; and WHEREAS, the City of South San Francisco in conjunction with the TA, wishes to sponsor the Project; and WHEREAS, the City of South San Francisco seeks up to $3,000,000 for the Project; and WHEREAS,on June 7,1988,the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the San Mateo County Transportation Authority (TA)of a half-cent transactions and use tax in San Mateo County for 25 years,with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and WHEREAS,on November 2,2004,the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the half-cent transactions and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan beginning January 1, 2009 (New Measure A); and WHEREAS,on November 6,2018,the voters of San Mateo County approved a ballot measure known as "Measure W,"which increased the sales tax in San Mateo County by 1/2 percent,and tasked the TA with administering four of the five transportation program categories pursuant to the Congestion Relief Plan presented to the voters; and WHEREAS,the TA issued a Call for Projects for the Measure A and Measure W Highway Program funds on July 5, 2023; and WHEREAS,the TA requires applicants for Measure A and/or Measure W funds to submit a resolution in support of the application,in this case for up to $3,000,000 in Measure A Highway Program funds for the City of South San Francisco Printed on 8/18/2023Page 1 of 2 powered by Legistar™189 File #:23-654 Agenda Date:8/23/2023 Version:1 Item #:12b. Project; and WHEREAS,the TA also requires applicants to submit a resolution committing to the completion of the proposed project scope, in this case the Project; and WHEREAS,if the TA Board awards Measure A and/or Measure W Highway Program funds to the Project,the TA will require that the City of South San Francisco commence work within one year of TA Board action. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco: 1.Directs staff to submit an application for TA 2023 Measure A and Measure W Highway Program funds for up to $3,000,000 for the Project; 2.Authorizes the City Manager to execute a funding agreement with the San Mateo County Transportation Authority for the City of South San Francisco to receive any Measure A and/or Measure W Highway Program funds awarded, subject to approval as to form by the City Attorney; 3.Commits $300,000 in other matching funds for the completion of the Project, if awarded the requested TA Measure A and/or Measure W Highway Program funds; and 4.Directs the City of South San Francisco to commence work on the Project within one year of receiving an award of Measure A and/or Measure W Highway Program Funds. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the necessary documents and take any other related actions consistent with the intention of this resolution. ***** City of South San Francisco Printed on 8/18/2023Page 2 of 2 powered by Legistar™190 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-588 Agenda Date:8/23/2023 Version:1 Item #:13. Report regarding a resolution awarding a construction contract to Dryco Construction,Inc.of Fremont, California,for the 2023 Street Surface Seal Project in an amount not to exceed $4,474,324.11 and related actions. (Angel Torres, Senior Civil Engineer) RECOMMENDATION Staff recommends that the City Council adopt a resolution awarding a construction contract to Dryco Construction,Inc.of Fremont,California,for the 2023 Street Surface Seal Project (Project No.st2302, Bid No.2650)in an amount not to exceed $4,474,324.11,authorizing a total construction budget of $5,145,324.11,approving Budget Amendment #24.008,and authorizing the City Manager to execute the agreement on behalf of the City. BACKGROUND/DISCUSSION The 2023 Street Surface Seal Project (Project)will treat approximately 180,467 square yards of city streets with the application of a surface seal to existing asphalt pavement surface.The placement of slurry seal on existing asphalt pavement streets is intended to seal the pavement surface from water and ultra-violet (UV)rays that overtime breakdown the pavement's asphalt binder making it susceptible to cracking,fracturing,and raveling. Slurry seals are generally used to create less-slippery,durable pavement surfaces that protect and extend the life of the asphalt pavement beneath.This cost-effective surface treatment assures the public and residents of South San Francisco that our City is providing preventive maintenance of local streets. The work on this Project includes replacement of damaged concrete curb and gutter,damaged concrete valley gutter,repair of localized failures in the pavement,application of crack seal to all pavement surface cracks, slurry seal of asphalt pavement surface,refreshing of existing painted curbs and application of new high visibility thermoplastic striping and pavement markings. The work on the Project will be coordinated so that residents and the traveling public have alternate routes (detours) to access the areas during construction. Provisions in the contract specifications have been established so that the contractor is responsible for delivering advance notification to residents in the neighborhoods directly impacted by the proposed improvements.This work will result in temporary street parking impacts and limited access as work is underway.Both changeable message signs and temporary “No Parking”signs will be placed on the streets by the contractor ahead of the scheduled work noticing dates and times that the work will impact street parking and access through particular street segments. Overview of City’s Procurement Process The City’s procurement process is governed by both state and local law.State law requires contracts for construction to be competitively bid pursuant to a set of specific,established rules.In particular,the City is required to award construction contracts to the “lowest responsible bidder”after providing notice in City of South San Francisco Printed on 8/18/2023Page 1 of 5 powered by Legistar™191 File #:23-588 Agenda Date:8/23/2023 Version:1 Item #:13. accordance with law. (Pub. Contract Code §§ 20162, 20164.) However,in awarding contracts for the purchase of professional services,equipment and supplies,the City has some latitude.State law requires the City to adopt regulations and policies to govern such service and supplies procurement,but otherwise provides the City flexibility in determining relevant requirements as long as they are consistent with applicable state law.(Gov.Code §54202.)Chapter 4.04 of the Municipal Code and the City’s Purchasing Procedures (Administrative Instruction Section IV,No.1)govern the City’s purchasing policies and contract procurement processes. The City’s purchasing ordinance distinguishes between three primary types of procurement methods as follows: 1.Competitive Bidding for Construction Projects Public projects are specifically defined under the Public Contract Code,and generally involve any construction project that is paid with public funds or those projects involving improvements, demolition or other work on public property or facility.Public projects are required to be procured through competitive bidding and the City must award the contract to the lowest bidder whose bid complies with all of the City’s solicitation requirements and demonstrates that the bidder is able to perform the work.Under the City’s policy,different levels of competitive bidding are required depending on the dollar limit of the underlying Project. For these contracts,cost is generally the sole determining factor,and the lowest responsible bidder is awarded the Project even if another bidder appears to be more skilled but is more expensive. 2.Open Market Procedures for Vendors (Supplies and Equipment) Open Market Procedures is the City’s vendor selection process for purchase of goods,supplies,and professional services.These rules do not apply to,and may not be used for,public construction projects. Contracts for the purchase of goods and services that exceed $10,000 requires staff to utilize open market procedures.If the contract is $25,000 or less,staff must obtain at least three quotes,which are informal offers to perform work at a stated price.If the contract is greater than $25,000,staff will be required to solicit the Project,such as issuing a Request for Proposals (“RFPs”)and obtain at least three written responses. Under this vendor selection process,cost can be only one factor in determining which vendor the City will ultimately select for services,equipment,or supplies.This requirement is similarly reflected under SSFMC § 4.04.080. Thus,when utilizing the open market vendor selection process,the City is focused on the skill, ability,and expertise of the entity or person to be able to provide the service,equipment,or goods to the City.The selection is based on competence,professional qualifications,and overall value to the City with cost being only one factor in the determination of an award. Federally Funded Procurements for Vendors (Supplies and Equipment) Contracts that receive federal funding are required to incorporate and comply with additional terms and conditions.The City’s Purchasing Procedures also provide guidance on procuring supplies and equipment contracts that are federally funded.Federally funded procurements also require a written procedure for conducting evaluations and for selecting recipients and awarding the contract to the responsible firm whose proposal is most advantageous to the City with price being only one factor.It City of South San Francisco Printed on 8/18/2023Page 2 of 5 powered by Legistar™192 File #:23-588 Agenda Date:8/23/2023 Version:1 Item #:13. responsible firm whose proposal is most advantageous to the City with price being only one factor.It is also important to note that federally funded procurements do not include state or local geographical preferences unless specifically authorized by federal law.Each evaluation is a non-discrimination and equal opportunity for all vendors. 3.Open Market Procedures for Architectural and Engineering (A&E) Professional Services For certain professional services such as architectural,engineering,environmental,land surveying,or construction project management,the Government Code also specifically requires that such services not be awarded solely based on price,but instead based on demonstrated competence.(Gov.Code § 4526.)Both the state law provision and the City’s policy reflect the legislative view that when acquiring such services,the City does not necessarily receive the best value when it pays the lowest price. (See e.g., California Attorney General Op. No. 94-819 (February 9, 1995)). Award of Construction Contract: 2023 Street Surface Seal Project, st2302, Bid No. 2650. The current Project falls under Procurement Type 1: Competitive Bidding for Construction Projects. Staff advertised a notice inviting bids for the Project on June 29,2023,and July 6,2023.On July 27,2023,staff received five (5)bid proposals in response to the notice inviting bids.Of the five (5)bids received,three (3) were deemed responsive and,two (2)non-responsive/disqualified (DQ).In particular,the initially lowest bid from G.Bortolotto &Co.,Inc.is not responsive because the bidder’s allocation of work to subcontractors did not meet the thershold requirements in the City’s bid specs where the prime contractor must perform at least 45%of the total project work.Additionally,the bid submittal did not conform to the City’s bid specs to specify the percentage of work to be done by each subcontractor.As such,the City deems G.Bortolotto &Co.’s bid as not responsive and DQ. Staff reviewed all bid proposals and identified that the lowest responsive and responsible bidder (originally second lowest prior to the initial lowest bidder being deemed nonresponsive)was Dryco Construction,Inc.of Fremont,California.Staff has verified the low bidder’s current contractor’s license with the California State Licensing Board and found it to be in good standing. Following is a summary of all five (5) bids received: Contractor "Base Bid" Schedule Status Of Proposal (Contract Award Based on "Base Bid" Total)Results 1 DQ G. Bortolotto & Co., Inc.$4,125,209.35 2 Responsive Dryco Construction, Inc.$4,474,324.11 3 Responsive O’Grady Paving, Inc.$4,636,490.15 4 DQ VSS International, Inc.$4,840,120.00 5 Responsive Interstate Grading & Paving, Inc.$4,965,352.45 Engineers Estimate $4,057,730.75 The Project was advertised with a “Base Bid”schedule only.The selection of award of a contract is based on City of South San Francisco Printed on 8/18/2023Page 3 of 5 powered by Legistar™193 File #:23-588 Agenda Date:8/23/2023 Version:1 Item #:13. the lowest responsive bid for the Base Bid schedule. The Project budget is: Dryco Construction Inc Contract $4,474,324.11 Construction Contingency (15%)$ 671,000.00 Total Project Budget $5,145,324.11 The construction contingency will be used for any additional costs related to design changes during the construction operations. There are no Disadvantaged Business Enterprise (DBE) requirements on the Project. To complete the required funding for construction,$400,000 in residual funds from CIP st1903 are being proposed to be transferred to st2302 accordingly.The $400,000 in funding in st1903 to be transferred to st2302 would not impact any current commitments in st1903. Fund Source:Available Amounts in st1903 Requested Amount to be Transferred to st2302 Measure A Fund $69,014.77 $69,000.00 Gas Tax $2,519.18 $2,500.00 Measure W $513,695.94 $300,000.00 SMC Measure W $28,830.33 $28,500.00 $400,000.00 st2302 $3,000,000.00 Budget Amendment #24.008 $400,000.00 st2204 (Bond Funds)$2,000,000.00 Total Construction Budget:$5,400,000.00 FISCAL IMPACT There is no fiscal impact to the Fiscal Year (FY)2023-24 Budget.This Project (No.st2302)is included in the City of South San Francisco’s FY 2023-2024 Capital Improvements Program and includes ($3,000,000)in funding for this Project.With an additional ($400,000)in residual funds from CIP st1903 to be transferred into st2302 through Budget Amendment #24.008 and ($2,000,000)in residual Bond Measure funds from CIP ST2204, there is sufficient funding in FY 2023-2024 to cover the total construction contract budget. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by maintaining and improving infrastructure to serve the public by prolonging the useful life of the streets that will receive this surface treatment and will help the City maintain the City’s Street Pavement Index at an acceptable level. CONCLUSION City staff recommends that City Council adopt a resolution awarding the construction contract to Dryco Construction,Inc.of Fremont,California,for the 2023 Street Surface Seal Project (Project No.st2302,Bid No. City of South San Francisco Printed on 8/18/2023Page 4 of 5 powered by Legistar™194 File #:23-588 Agenda Date:8/23/2023 Version:1 Item #:13. Construction,Inc.of Fremont,California,for the 2023 Street Surface Seal Project (Project No.st2302,Bid No. 2650)in an amount not to exceed $4,474,324.11,authorizing a total construction budget of $5,145,324.11, approving Budget Amendment #24.008 to transfer the residual funding from st1903 to st2302,and authorizing the City Manager to execute the agreement on behalf of the City. Attachments: 1.Vicinity Map 2.Presentation City of South San Francisco Printed on 8/18/2023Page 5 of 5 powered by Legistar™195 ATTACHMENT 1 – VICINITY MAP N 196 Pavement Management Program 2023 Street Surface Seal Project ST2302 August 23, 2023 197 Vicinity Map 2 N 198 Street Surface Seal 3 199 REFRESHED LANE LINE STRIPING LEGENDS & CROSSWALKS 4 200 5 Stage 1 LIMITED NOTICE TO PROCEED •Concrete Repair Work •Asphalt Pavement Repair Work Stage 2 WINTER SUSPENSION •Resume work by April 1, 2024 Stage 3 NOTICE TO PROCEED (with remaining work) •Remove Striping / Crack Seal •Surface Seal / Striping Sept – Nov 2023 Nov 2023 – Mar 2024 Apr – June 2024 201 Procurement Method 6 1.Competitive Bidding for Construction Projects Cost is generally the sole determining factor 2.Open Market Procedures for Vendors (Supplies and Equipment) Cost > $25,000, required to solicit the project through an RFP Cost can be only one factor in selection (SSFMC § 4.04.080) Federally Funded, do not include state or local geographical preferences. Nondiscrimination and equal opportunity for all vendors. 3.Open Market Procedures for Architectural and Engineering (A&E) Professional Services Consultant is selected through a qualifications based selection (Gov. Code § 4526.) 202 7 Status of Proposal Contractor "Base Bid" Schedule (Contract Award Based on "Base Bid" Total)Results 1 Disqualified G. Bortolotto & Co., Inc.$4,125,209.35 2 Responsive Dryco Construction, Inc.$4,474,324.11 3 Responsive O'Grady Paving Inc.$4,636,490.15 4 Disqualified VSS International, Inc.$4,840,120.00 5 Responsive Interstate Grading & Paving, Inc.$4,965,352.45 Engineers Estimate $4,057,730.75 203 Project Budget 8 Construction Contract $4,474,324.11 Construction Contingency (15%)$671,000.00 Total Construction Contract Authority Budget $5,145,324.11 204 Thank you! 9 205 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-589 Agenda Date:8/23/2023 Version:1 Item #:13a. Resolution awarding a construction contract to Dryco Construction,Inc.of Fremont,California,for the 2023 Street Surface Seal Project (No.st2302,Bid No.2650)in an amount not to exceed $4,474,324.11,for a total construction budget of $5,145,324.11,authorizing Budget Amendment #24.008 and authorizing the City Manager to execute the agreement on behalf of the City. WHEREAS,the 2023 Street Surface Seal Project (“Project”)will treat approximately 180,467 square yards of City streets with the application of a surface seal to existing asphalt pavement surface; and WHEREAS, the City issued a notice inviting bids for the project on June 29, 2023 and July 6, 2023; and WHEREAS,on July 27,2023,the City received five (5)bid proposals in response.Of the five bids received, three (3) were deemed responsive and, two (2) non-responsive/disqualified (DQ); and WHEREAS,staff reviewed all bid proposals for pricing and responsiveness,and identified that the lowest responsive and responsible bidder was Dryco Construction,Inc.of Fremont,California and provided competitive unit prices.Staff has verified the low bidder’s current contractor’s license with the California State Licensing Board and found it to be in good standing; and WHEREAS,staff recommends awarding the construction contract to Dryco Construction,Inc.of Fremont, California in an amount not to exceed $4,474,324.11, which is the total for the base bid schedule; and WHEREAS, staff also requests the City Council to authorize Budget Amendment #24.008; and WHEREAS,staff also requests the City Council to authorize a construction contract budget of $4,474,324.11, with additional $671,000.00 for contingency, for a total construction budget of $5,145,324.11; and WHEREAS,there is no fiscal impact to the Fiscal Year (FY)2023-24 Budget.This Project (No.st2302)is included in the City of South San Francisco’s FY 2023-2024 Capital Improvements Program and includes ($3,000,000)in funding for this project.With an additional ($400,000)in residual funds from CIP st1903 to be transferred into st2302 through Budget Amendment #24.008 and ($2,000,000)in residual Bond Measure funds from CIP ST2204,there is sufficient funding in FY 2023-2024 to cover the total construction contract budget; and WHEREAS,this project is funded by Bond Measure,Measure W,SMC Measure W,Gas Tax,SB1 RMRA,and Measure A funds. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby awards a construction contract,a draft of which is attached hereto and incorporated herein as Exhibit A,for the 2023 Street Surface Seal Project to Dryco Construction,Inc.of Fremont,California,in an amount not to exceed $4,474,324.11 conditioned on the contractor’s timely execution of the Project contract and submission of all required documents,including but not limited to,certificates of insurance and City of South San Francisco Printed on 8/18/2023Page 1 of 2 powered by Legistar™206 File #:23-589 Agenda Date:8/23/2023 Version:1 Item #:13a. and submission of all required documents,including but not limited to,certificates of insurance and endorsement, in accordance with the Project documents. BE IT FURTHER RESOLVED the City Council authorizes a total construction budget of $5,145,324.11 and authorizes the City Manager to utilize unspent amount of the total project budget,if necessary,towards additional construction contingency budget. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely submission by Dryco Construction,Inc.of the signed contract and all other documents,subject to approval by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the resolution and accompanying staff report. ***** City of South San Francisco Printed on 8/18/2023Page 2 of 2 powered by Legistar™207 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-1 THIS AGREEMENT made and entered into this 24th, day of August, 2023, between the CITY OF SOUTH SAN FRANCISCO, a municipal corporation and political subdivision of the State of California , hereinafter called “CITY”, and DRYCO CONSTRUCTION, INC., hereinafter called “CONTRACTOR”1. W I T N E S S E T H: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided and execution of this contract. WHEREAS, a notice was duly published for bids for the contract for the improvements hereinafter described. WHEREAS, on August 23, 2023, notice duly given, the City Council (“Council”) of said City awarded the contract for the construction of the improvements hereinafter described to the Contractor, which Contractor said Council found to be the lowest responsible bidder for said improvements. WHEREAS, City and Contractor desire to enter into this agreement for the construction of said improvements pursuant to the terms, definitions, and conditions set forth in the General Provisions and other Contract Documents. IT IS AGREED as follows: 1. Scope of Work. Contractor shall perform the Work described briefly as follows: The Work consists of the furnishing of all labor, materials, tools, equipment, and services necessary for the construction of the 2023 STREET SURFACE SEAL PROJECT; PROJECT NO. ST2302; BID NO. 2650; in accordance with the Contract Documents. Also included are any such other items or details not mentioned above that are required by the Contract Documents, which are to be constructed or furnished and installed as shown on the plans, as specified herein and as directed by the Engineer. The aforementioned improvements are further described in the "Contract Documents" hereinafter referred to. 2. The Contract Documents. The complete Contract consists of the following documents: (A) This Agreement, Contractors Payment Bond, Faithful Performance Bond, and Guaranty Bond. (B) Part I – Submitted Proposal (as accepted) (C) Part II – General Conditions 1. 1The term "Contractor" as used herein is employed without distinction as to either number or gender and shall include whenever the context shall permit all agents, representatives, employees, servants, subcontractors and business or social invitees. 208 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-2 (D) Part III – Special Provisions: Special Conditions and Technical Specifications, including State Standard Specifications dated 2018, sections 10-99, as revised in Revised Standard Specifications (RSS) dated April 15, 2022. (E) Part IV – Conformed Project Plans, dated <DATE> (F) Administrative subsections of the State Standard Specifications dated 2018, as specifically referenced in contract Parts I-IV and as revised in RSS dated April 15, 2022. All rights and obligations of City and Contractor are fully set forth and described in the contract documents. All of the above-named documents are intended to cooperate, so that any work called for in one and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The documents comprising the complete contract will hereinafter be referred to as “the Contract Documents.” 3. Equipment - Performance of Work. Contractor shall furnish all tools, equipment, apparatus, facilities, labor, and materials necessary to perform and complete in a good and workmanlike manner the Work of general construction as called for, and for the manner designated in, and in strict conformity with, the plans and specifications for said Work entitled: 2023 STREET SURFACE SEAL PROJECT PROJECT NO. ST2302; BID NO. 2650 The equipment, apparatus, facilities, labor, and materials shall be furnished and said Work performed and completed as required in said plans and specifications under the direction and supervision and subject to the approval of the Engineer of said City or the Engineer’s designated assistant. 4. Contract Price. City shall pay, and Contractor shall accept, in full payment for the Work agreed to be done the sum of Four Million, Four Hundred Seventy Four Thousand, Three Hundred Twenty Four and Eleven Cents ($4,474,324.11). Said price is determined by the lump sum price contained in Contractor's bid proposal (“Bid”). The lump sum price and unit prices are set forth in the completed Bid forms attached hereto and made a part hereof as if set forth herein verbatim. In the event work is performed or materials furnished in addition to those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in installments as hereinafter provided. 5. Rights of City to Increase Working Days. If such Work is not completed within the time specified, the Engineer shall have the right to increase the number of working days in the amount it may determine will best serve the interest of the City. If it desires to increase said number of working days, it shall have the further right to charge to Contractor and deduct from the final payment for the Work the actual cost of engineering, inspection, superintendence, and other overhead expenses which are directly chargeable to Contractor and which accrue during the period of such extension, except that the cost of the final service and preparation of the final estimates shall not be included in such charges, provided, however, that no extension of time for the completion of such Work shall be allowed unless at least twenty (20) calendar days prior to the time herein fixed for the completion thereof or the time fixed by the Engineer for 209 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-3 such completion as extended, Contractor shall have filed application for extension thereof, in writing with the Engineer. 6. Option of City to Terminate Agreement in Event of Failure to Complete Work . If at any time in the opinion of the Engineer, the Contractor has refused or failed to prosecute the Work or any severable part thereof, with such diligence as will insure its work, or any completion within the time specified, or any extensions thereof, or shall have failed to complete said work within such time, or if Contractor should be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of Contractor's creditors, or if a receiver should be appointed in the event of Contractor's insolvency, or if Contractor, or any Subcontractor, should violate any of the provisions of this Agreement, the Engineer may give written notice to Contractor, and Contractor's sureties of its intention to terminate this Agreement, such notice to contain the reasons for such intention to terminate this Agreement, and unless within five calendar (5) days after the serving of such notice, such violation shall cease and satisfactory arrangements for the correction thereof be made, this Agreement may, at the option of City, upon expiration of said time, cease and terminate. Any excess of cost arising therefrom over and above the contract price will be charged against the Contractor and the Contractor’s sureties who will be liable therefore. In the event of such termination, all money due the Contractor or retained under the terms of this contract shall be forfeited to the City; but such forfeiture will not release the Contractor or the Contractor’s sureties from liability or failure to fulfill the contract. The Contractor and the Contractor’s sureties will be credited with the amount of money so forfeited toward any excess of cost over and above the contract price, arising from the suspension termination of the operations of the contract and the completion of the Work by the City as above provided, and the Contractor will be so credited with any surplus remaining after all just claims for such completion have been paid. In the determination of the question whether there has been any such noncompliance with the contract as to warrant the suspension termination or annulment thereof, the decision of the Engineer shall be binding on all parties to the contract. 7. Termination of Contract for Convenience. The City also reserves the right to terminate the contract at any time upon a determination by the Engineer in the Engineer's sole discretion that termination of the contract is in the best interest of the City. If the City elects to terminate the contract for convenience, the termination of the contract and the total compensation payable to the Contractor shall be governed by the following: (A) The City will issue the Contractor a written notice signed by the Engineer, specifying that the contract is terminated. Upon receipt of said written notice, the Contractor will be relieved of further responsibility for damage to the Work (excluding materials) as specified in Section VII- 17, "Contractor's Responsibility for the Work," of the General Conditions and, except as otherwise directed in writing by the Engineer, the Contractor shall: (1) Stop all work under the contract except that specifically directed to be completed prior to acceptance. (2) Perform work the Engineer deems necessary to secure the project for termination. (3) Remove equipment and plant from the site of the Work. (4) Take such action as is necessary to protect materials from damage. 210 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-4 (5) Notify all subcontractors and suppliers that the contract is being terminated and that their contracts or orders are not to be further performed unless otherwise authorized in writing by the Engineer. (6) Provide the Engineer with an inventory list of all materials previously produced, purchased or ordered from suppliers for use in the Work and not yet used in the Work, including its storage location, and such other information as the Engineer may request. (7) Dispose of materials not yet used in the Work as directed by the Engineer. It shall be the Contractor's responsibility to provide the City with good title to all materials purchased by the City hereunder, including materials for which partial payment has been made as provided in Section IX- 2, “Progress Payments,” of the General Conditions and with bills of sale or other documents of title for such materials. (8) Subject to the prior written approval of the Engineer, settle all outstanding liabilities and all claims arising out of subcontracts or orders for materials terminated hereunder. To the extent directed by the Engineer, the Contractor shall assign to the City all the right, title, and interest of the Contractor under subcontracts or orders for materials terminated hereunder. (9) Furnish the Engineer with the documentation required to be furnished by the Contractor under the provisions of the contract, including, on projects as to which Federal and State funds are involved, all documentation required under the Federal and State requirements included in the contract. (10) Take such other actions as the Engineer may direct. (B) Acceptance of the contract as hereinafter specified shall not relieve the Contractor of responsibility for damage to materials. The Contr actor shall continue to be responsible for damage to materials after issuance of the Notice of Termination, except as follows: (1) The Contractor’s responsibility for damage to materials for which partial payment has been made as provided in Section IX-2, “Progress Payments,” of the General Conditions and for materials furnished by the City for use in the Work and unused shall terminate when the Engineer certifies that such materials have been stored in the manner and at the locations the Engineer has directed. (2) The Contractor’s responsibility for damage to materials purchased by the City subsequent to the issuance of the notice that the contract is to be terminated shall terminate when title and delivery of such materials has been taken by the City. (3) When the Engineer determines that the Contractor has completed the Work under the contract directed to be completed prior to termination and such other work as may have been ordered to secure the project for termination, the Contractor will recommend that the Engineer formally accept the contract to the extent performed, and immediately upon and after such acceptance by the Engineer, the Contractor will not be required to perform any further Work thereon and shall be relieved of the Contractor's contractual responsibilities for injury to persons or property which occurs after the formal acceptance of the project by the Engineer. 211 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-5 (C) Termination of the contract shall not relieve the surety of its obligation for any just claims arising out of the work performed. (D) The total compensation to be paid to the Contractor shall be determined by the Engineer on the basis of the following: (1) The reasonable cost to the Contractor, without profit, for all work performed under the contract, including mobilization, demobilization and work done to secure the project for termination. In determining the reasonable cost, deductions will be made for the cost of materials to be retained by the Contractor, amounts realized by the sale of materials, and for other appropriate credits against the cost of the work. When, in the opinion of the Engineer, the cost of a contract item of work is excessively high due to costs incurred to remedy or replace defective or rejected work, the reasonable cost to be allowed will be the estimated reasonable cost of performing such work in compliance with the requirements of the plans and specifications and the excessive actual cost shall be disallowed. (2) A reasonable allowance for profit on the cost of the work performed as determined under Subsection (1), provided the Contractor establishes to the satisfaction of the Engineer that it is reasonably probable that the Contractor would have made a profit had the contract been completed and provided further, that the profit allowed shall in no event exceed four (4) percent of said cost. (3) The reasonable cost to the Contractor of handling material returned to the vendor, delivered to the City, or otherwise disposed of as directed by the Engineer. (4) A reasonable allowance for the Contractor’s administrative costs in determining the amount payable due to termination of the contract. (5) A reasonable credit to the City for defective or incomplete work not corrected. All records of the Contractor and subcontractors necessary to determine compensation in accordance with the provisions of this Section 5 shall be open to inspection or audit by representatives of the City at all times after issuance of the Notice of Termination and for a period of three (3) years, thereafter, and such records shall be retained for that period. After acceptance of the Work by the Engineer, the Engineer may make payments on the basis of interim estimates pending issuance of the Final Estimate in accordance with Section IX-7, “Final Payment,” of the General Conditions when, in the Engineer's opinion, the amount thus paid, together with all amounts previously paid or allowed, will not result in total compensation in excess of that to which the Contractor will be entitled. All payments, including payment upon the Final Estimate shall be subject to deduction for prior payments and amounts, if any, to be kept or retained under the provisions of the contract. If this contract is terminated by the City for cause, and it is later determined that the proper basis for a termination for cause did not exist, the termination shall be deemed to have been a termination for convenience and governed by the terms of this contract dealing with such termination. 212 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-6 If the contract is terminated by the City for cause or convenience, such termination shall neither act as a waiver by the City of its right to require the Contractor to correct defects in the Work performed by the Contractor nor void any warranties applicable to the Work performed under the contract. The provisions of this Section 5 shall be included in all subcontracts. In the event of conflict between the termination provisions of this Section 8 and any other provision or the contract, this Section 5 shall prevail. 8. Performance by Sureties. In the event of any termination as herein before provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within five (5) working days after giving them said notice of termination, do not give the City written notice of their intention to take over the performance of the Agreement and do not commence performance thereof within five (5) working days after notice to the City of such election, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable, for the account, and at the expense, of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of and utilize in completing the Work such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary therefore. Should Contractor contract in an individual capacity, the surety bond shall contain the following provision: “Should Contractor contract in the Contractor’s individual capacity, the death of the Contractor shall not relieve the surety of its obligations.” 9. Hold-Harmless Agreement and Contractor's Insurance. Contractor agrees to, and shall, hold City, its elective and appointive boards, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Contractor's or any of Subcontractor's operations under this Agreement, whether such operations be by Contractor or by any Subcontractor or Subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for, Contractor or any Subcontractor or Subcontractors. Contractor agrees to, and shall, defend City and its elective and appointive boards, officers, agents, and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations, provided as follows: (A) The City does not, and shall not, waive any rights against Contractor which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the deposit with City by Contractor, of any of the insurance policies hereinafter described in Paragraph 15, “Insurance” hereof. (B) That the aforesaid hold-harmless agreement by Contractor shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of Contractor or any Subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 10. Insurance. The Contractor shall take out and maintain during the life of this Agreement the following policies of insurance: 213 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-7 (A) Workers' Compensation and Employers' Liability Insurance providing full statutory coverage. In signing this Agreement, the Contractor makes the following certification, required by Section 1861 of the California Labor Code: "I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract". (B) Comprehensive General Liability Insurance. Public Liability Insurance (includes premises, elevator - if applicable, products, completed operations, personal injury and contractual): (1) Bodily Injury Liability: $ 500,000 each person $1,000,000 each occurrence (2) Property Damage Liability [includes XCU (explosion, collapse, and underground damage); water damage and broad form property damage or third party liability]: $ 500,000 per occurrence (C) Comprehensive Automobile Liability Insurance (includes owned, non-owned, and hired vehicles): (1) Bodily Injury Liability: $ 500,000 per person $1,000,000 each occurrence (2) Property Damage Liability: $ 500,000 each occurrence (D) It is agreed that the insurance required by Subsections B and C, in an aggregate amount of not less than ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000), shall be extended to include as additional insured the City of South San Francisco, its elective and appointive boards, commissions, officers, agents, employees, with respect to operations performed by the Contractor, as described herein. Evidence of this insurance described above shall be provided to City upon execution of this Agreement and shall be subject to approval of the City Attorney as to form , amount, and carrier. The policy of insurance shall also contain a provision indicating that such insurance shall not be reduced or cancelled except upon thirty (30) calendar days written notice to City. In addition, the following endorsement shall be made on said policy of insurance: "The following are named as additional insured on the above policies: The City of South San Francisco, its elective and appointive boards, officers, agents, and employees." 214 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-8 "Notwithstanding any other provision in this policy, the insurance afforded hereunder to the City of South San Francisco shall be primary as to any other insurance or re-insurance covering or available to the City of South San Francisco, and such other insurance or reinsurance shall not be required to contribute to any liability or loss until and unless the approximate limit of liability afforded hereunder is exhausted." The above requirements that the City be named as additional insured, that the insurance shall be primary to any other, and that the insurance not be cancelled without notice, shall be provided in the form of an endorsement signed by an authorized representative of the insurance company providing coverage, who shall declare his or her authority to sign on behalf of the insurer. 11. Proof of Carriage of Insurance. Contractor shall furnish City through the Engineer, concurrently with the execution hereof, with satisfactory proof of carriage of the insurance required and that each carrier shall give City at least thirty (30) calendar days prior notice of the cancellation or change of any policy during the effective period of this contract. Further, if the Contractor’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self -insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additi onally, the certificates of insurance must note whether the policy does or does not include any self -insured retention and also must disclose the deductible. 12. Provisions Cumulative. The provisions of this Agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City. 13. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to City shall be addressed as follows: City Clerk City Hall, 400 Grand Avenue South San Francisco, California 94080 Notices required to be given to Contractor shall be addressed as follows: DRYCO Construction, Inc. 42745 Boscell Road Fremont, CA 94538 Notices required to be given sureties of Contractor shall be addressed as follows: _________________________________________________________________________ Notices required to be given to the Escrow Agent of Contractor, if any, shall be addressed as follows: 215 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-9 _________________________________________________________________________ 14. Interpretation. As used herein, any gender includes each other gender, the singular includes the plural, and vice versa. IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, consisting of nine (9) pages (being pages A-1 through A 9), each of which counterparts shall for all purposes be deemed an original of said Agreement, have been duly executed by the parties hereinabove named, on the day and year first hereinabove written. SIGNATURES ON FOLLOWING PAGE 216 EXHIBIT A AGREEMENT FOR PUBLIC IMPROVEMENTS 2023 Street Surface Seal Project Agreement Between The City of South San Francisco and DRYCO Construction, Inc. Page A-10 CITY: CITY OF SOUTH SAN FRANCISCO A Municipal Corporation By: Sharon Ranals, City Manager ATTEST By: Rosa Govea Acosta, City Clerk APPROVED AS TO FORM By: Sky Woodruff, City Attorney CONTRACTOR: DRYCO CONSTRUCTION, INC. By: By: (If Contractor is an individual, so state. If Contractor is a Corporation, a corporate seal or signatures of the President or Vice President and the Secretary Treasurer are required). ATTEST By: 217 (SAMPLE) ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION THIS ESCROW AGREEMENT is made and entered into by and between the City of South San Francisco whose address is 400 Grand Ave., P.O. Box 711, South San Francisco, CA 94083, hereinafter referred to as "City," and ________________________________________,whose address is ___________________________________________________________, hereinafter called “Contractor” and ______________________________________________________________,whose address is ___________________________________________________________, hereinafter called “Escrow Agent.” For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows: 1. Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for __________________ in the amount of _______________dollars ($_____) dated ___________ (hereinafter referred to as the “Contract”). Alternately, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 working days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of _______________, and shall designate the Contractor as the beneficial owner. 2. The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above. 3. When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly. 4. Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent. 5. The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner. 6. Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor. 7. The Owner shall have a right to draw upon the securities in the event of default by the Contractor. Upon seven day’s written notice to the Escrow Agent from the Owner of the default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner. 218 8. Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges. 9. Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant to Sections (5) to (8), inclusive, of this Agreement, and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent’s release and disbursement of the securities and interest as set forth above. 10. The names of the persons who are authorized to give written notice or to receive written notice on behalf of the Owner and on behalf of Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows: On behalf of Owner: On behalf of Contractor: __________________________________ __________________________________ Title Title __________________________________ __________________________________ Name Name __________________________________ __________________________________ Signature Signature __________________________________ __________________________________ Address Address On behalf of Escrow Agent: __________________________________ Title __________________________________ Name __________________________________ Signature __________________________________ Address At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement. 219 IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above. Owner: Contractor: __________________________________ __________________________________ Title Title __________________________________ __________________________________ Name Name __________________________________ __________________________________ Signature Signature Approved as to form: Attest: _____________________________________ __________________________________ City Attorney Date City Clerk 220 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-656 Agenda Date:8/23/2023 Version:1 Item #:14. Report regarding a resolution approving the draft response to the San Mateo County Grand Jury Report titled, “Second Units:Affordable Housing’s Panacea or Prevarication?”(Tony Rozzi,Deputy Director,Economic & Community Development Department). RECOMMENDATION Staff recommends the City Council adopt a resolution approving the draft response to the Grand Jury Report, “Second Units: Affordable Housing’s Panacea or Prevarication?” BACKGROUND On June 12,2023,the 2022-2023 San Mateo County Civil Grand Jury issued a report titled “Second Units: Affordable Housing’s Panacea or Prevarication?”(the “Report”),which is included as Attachment 1b to this staff report.The Report includes seven findings regarding second unit affordability and their use to meet the Regional Housing Needs Allocation (RHNA)for Cycle 6 of the Housing Element updates throughout San Mateo County,as well as six recommendations intended to encourage affordability and reporting standards.The City of South San Francisco is required to respond to the Report within 90 days of its filing,or by September 11, 2023. The City’s response must include a statement as to whether the City agrees or disagrees with each finding,as well as a response to each recommendation.Responses to recommendations must state whether the recommendation has been implemented,will be implemented,requires further study,or will not be implemented. These statements must be accompanied by a detailed explanation. DISCUSSION Housing and Planning staff also joined two 21 Elements meetings to discuss a coordinated response to the Report,and any subsequent,collaborative implementation of its recommendations.(21 Elements is a working group made up of Planning and Housing staff from all 21 jurisdictions in San Mateo County that is funded by C/CAG and all the participating jurisdictions.)Staff will continue to collaborate with 21 Elements on implementation of recommendations from the Report as well as numerous adopted Housing Element programs for the recently adopted Housing Element for Cycle 6. Included as Exhibit A to the resolution associated with this staff report is a draft letter in response to the Grand Jury Report.The responses to the Grand Jury Findings and Recommendations discussed below are all included verbatim in the draft letter included as Exhibit A to the accompanying resolution.Staff have provided the responses here, in the body of the staff report, for ease of reading. Response to Grand Jury Findings: F1.Due to recent changes in California ADU-related laws,local governments cannot condition ADU permits in San Mateo County on complying with affordability monitoring and verification. City of South San Francisco Printed on 8/18/2023Page 1 of 7 powered by Legistar™221 File #:23-656 Agenda Date:8/23/2023 Version:1 Item #:14. South San Francisco agrees with this finding. F2.San Mateo County and most of its municipalities rely on ADUs to meet their affordable housing commitments in their RHNA-6 plans. South San Francisco partially agrees with this finding.While South San Francisco has previously counted ADUs to meet affordable housing commitments in RHNA at the MODERATE,NON-DEED RESTRICTED category for Annual Progress Report purposes,it is one of many strategies to meet the City’s RHNA obligation. Specifically,South San Francisco has a total lower income housing RHNA of 2,093 very-low,low-and moderate-income units and using the accepted HCD formula for allocating ADUs,up to 304 of these projected units could be assumed for lower income housing production.This is approximately 15%of overall lower income units in South San Francisco’s RHNA allocation.Additionally,ADUs only make up 1.8%of overall projected RHNA capacity -the vast majority of development opportunities are spread throughout the City and South San Francisco only notionally relies on and applies ADU potential to meet RHNA Cycle 6. Total RHNA Summary Very- Low Units Low Units Moderate Units Above- Moderate Units Total Units RHNA 871 502 720 1,863 3,956 RHNA w/20% Buffer 1,045 602 864 2,236 4,747 Type Pipeline Projects 225 408 50 2,898 3,581 ADUs (Based on High Projection)102 101 101 -304 Opportunity Sites 546 1,319 580 10,663 13,108 Projected Total to Comply with RHNA 873 1,828 731 13,561 16,993 Additionally,South San Francisco has already developed and implemented the following programs as part of the adopted Housing Element Policies: ●Revising our zoning codes to allow for increased density,which allow for housing that is naturally more affordable; ●Commercial impact fees in place to generate affordable housing funds; ●Operation of a two-year pilot program to provide ADU construction management through Hello Housing; ●Streamlined permitting processes for affordable housing using State law; and ●Inclusionary zoning requirements that require 15% of new units be rented or sold affordably. F3.Atherton,Hillsborough,Portola Valley,and Woodside rely on ADUs to meet as much as 80 percent of their affordable housing commitments in their RHNA-6 plans. City of South San Francisco Printed on 8/18/2023Page 2 of 7 powered by Legistar™222 File #:23-656 Agenda Date:8/23/2023 Version:1 Item #:14. Not applicable: South San Francisco is not named in this finding and therefore has no comment. F4.HCD has instructed San Mateo County jurisdictions to monitor and verify future ADU production and affordability every two years but has yet to specify how to verify whether very low-,low-or moderate-income households are occupying the ADUs as planned. South San Francisco partially agrees with this finding.We do not expect HCD to specify how to verify the income levels of ADU occupants.Additionally,HCD is only asking for verification at the initial time of occupancy.South San Francisco is planning on supporting a regional ADU monitoring effort through ABAG or 21 Elements, a long-standing collaboration among the 21 jurisdictions of San Mateo County. Additionally,South San Francisco has a draft Program in the adopted Housing Element per HCD input and revisions to address future ADU production and monitoring relative to RHNA expectations: Program CRT-6.1 -Continue to support the development of secondary dwelling units consistent with State Law and educate the community about these standards.City will continue to allow permissive design standards for ADUs with no parking required in most instances,reduced setbacks,larger units and ADUs allowed on both single-and multi-family zoned parcels.Actively promote participation in the City’s two-year pilot program Hello ADU for comprehensive project management support for ADU construction.City shall track compliance with ADU construction through the Annual Progress Report to reconcile trends with actual ADU permits issued and commit to new ADU promotion programs if ADU construction falls more than 30% off-trend. Responsibility:Department of Economic and Community Development -Planning Division;Planning Commission Time Frame:Annual reporting to HCD through the Annual Progress Report;if ADU production and affordability falls 30%below recent trend line assumptions,City shall adopt alternate measures (e.g., incentives,funding,development standard modification,rezoning)to maintain adequate sites to accommodate the regional housing need allocation by income group and promote ADU construction within six months. Funding Source:Staff time to promote program;City funding for promotion programs,additional construction management. F5.Other than Brisbane and Redwood City,San Mateo County and its jurisdictions have yet to articulate how they will monitor and verify ADU production or affordability. South San Francisco partially agrees with this finding.San Mateo County jurisdictions met on June 20, 2023,to discuss potential strategies for monitoring ADU affordability levels.South San Francisco is planning to support a regional ADU monitoring effort through ABAG or 21 Elements.We expect this monitoring effort to begin no later than two years after the Housing Element was due (early 2025). Additionally,South San Francisco has a draft Program in the adopted Housing Element per HCD input and revisions to address future ADU production and monitoring relative to RHNA expectations: City of South San Francisco Printed on 8/18/2023Page 3 of 7 powered by Legistar™223 File #:23-656 Agenda Date:8/23/2023 Version:1 Item #:14. Program CRT-6.1 -Continue to support the development of secondary dwelling units consistent with State Law and educate the community about these standards.City will continue to allow permissive design standards for ADUs with no parking required in most instances,reduced setbacks,larger units and ADUs allowed on both single-and multi-family zoned parcels.Actively promote participation in the City’s two-year pilot program Hello ADU for comprehensive project management support for ADU construction.City shall track compliance with ADU construction through the Annual Progress Report to reconcile trends with actual ADU permits issued and commit to new ADU promotion programs if ADU construction falls more than 30% off-trend. Responsibility:Department of Economic and Community Development -Planning Division;Planning Commission Time Frame:Annual reporting to HCD through the Annual Progress Report;if ADU production and affordability falls 30%below recent trend line assumptions,City shall adopt alternate measures (e.g., incentives,funding,development standard modification,rezoning)to maintain adequate sites to accommodate the regional housing need allocation by income group and promote ADU construction within six months. Funding Source:Staff time to promote program;City funding for promotion programs,additional construction management. F6.Without effective ADU monitoring and verification,it will be impossible to evaluate whether the jurisdictions are meeting their RHNA-6 obligations for low-, very-low, and moderate-income housing units. South San Francisco partially agrees with this finding.As stated above,South San Francisco is planning to support a regional approach to monitoring ADU affordability.Unless ADUs are specifically deed-restricted for very-low or low-income housing,South San Francisco will likely only consider ADUs under the moderate- income,non-deed restricted category for the Annual Progress Report to be conservative about RHNA compliance.South San Francisco is not actively relying on ADUs to meet RHNA Cycle 6 -instead,our vast and targeted housing programs and opportunity sites will ensure that the City meets its regional housing obligations. F7.ADU affordability and occupancy could be monitored by agencies such as HIP Housing which has proven systems and processes to verify occupancy of deed-restricted rental properties in San Mateo County. South San Francisco agrees with this finding.HIP is one potential partner agency.Many jurisdictions, including South San Francisco,provide funding to HIP Housing to operate their home sharing and other housing programs.As the regional efforts to monitor ADU affordability move forward the City will ensure that nonprofit partners like HIP are engaged in these efforts,including gauging their interest as potential operators of such a program. Response to Grand Jury Recommendations: R1.San Mateo County and each City should immediately stop using ADUs to meet their State-mandated very low-,low-,and moderate-income housing targets in their Housing Element submissions until they have also City of South San Francisco Printed on 8/18/2023Page 4 of 7 powered by Legistar™224 File #:23-656 Agenda Date:8/23/2023 Version:1 Item #:14. low-,low-,and moderate-income housing targets in their Housing Element submissions until they have also proposed an effective monitoring system that verifies how newly developed ADU’s will be used. The recommendation will not be implemented because it is not warranted or is not reasonable.While South San Francisco shares the Civil Grand Jury’s goal to increase ADU affordability monitoring,it is not feasible to revise our Housing Element to eliminate the use of ADUs to meet affordable housing goals.The Housing Element was developed through a rigorous process of multiple years of public input and revisions. South San Francisco is close to a certified submission to HCD;it is not feasible or good policy for us to make a major change to our housing assumptions this late in the process.However,South San Francisco is committed to following state housing law and to supporting the development of an effective regional ADU monitoring program which will be operated by 21 Elements or ABAG.South San Francisco is also supporting the development of a new ADU nonprofit that will have programs to incentivize the production of affordable ADUs in San Mateo County. R2.By February 1,2024,San Mateo County and each City should develop,adopt,and implement a verification system capable of monitoring and verifying how newly developed ADU’s are being used. Part of the recommendation has yet to be implemented but could be implemented in the future.However, part of the recommendation is not warranted.South San Francisco agrees that it is important to have high quality information about who is living in ADUs.The City may participate in the ABAG or 21 Elements ADU monitoring system.The potential monitoring is projected to launch in January 2025 and will likely survey people about their plans for their ADU at the time permits are issued.Due to homeowner privacy concerns and the cost of engaging with thousands of homeowners every year,it would not be practical to have an ongoing verification system that checks the income of every resident of every ADU in San Mateo County. R3.By February 1,2024,San Mateo County and each City should develop and adopt incentives for ADU owners which could be offered in exchange for deed restrictions that would include requirements for ADU tenants to participate in independent monitoring. This recommendation has yet to be implemented but may be implemented in the future. South San Francisco agrees with the goal of adopting an affordable ADU program by means of a current program -the City subsidizes project management and design of ADUs for participating South San Francisco homeowners.The City is also learning more about the possible creation of an ADU nonprofit to serve San Mateo County jurisdictions and 21 Elements,working on behalf of the City,have been researching best practices.The draft work plan for the nonprofit calls for it to offer programs to incentivize the production of affordable ADUs and support homeowners in constructing ADUs in exchange for agreeing to rent at affordable levels.The nonprofit,which may partner with HIP Housing or San Mateo County HEART,is projected to launch in July 2024 and may be financially supported by San Mateo County jurisdictions as well as private philanthropy if possible. R4.By February 1,2024,San Mateo County and each City should track the intended use of ADUs -rented or non-rented -during the permitting process and offer incentives in exchange for deed restrictions that require ADUs to be used as rentals. This recommendation has yet to be implemented but may be implemented in the future.As part of the monitoring program referenced in response to R2,South San Francisco may track the intended use of ADUs. City of South San Francisco Printed on 8/18/2023Page 5 of 7 powered by Legistar™225 File #:23-656 Agenda Date:8/23/2023 Version:1 Item #:14. monitoring program referenced in response to R2,South San Francisco may track the intended use of ADUs. South San Francisco may develop an incentive program that offers incentives in exchange for affordability requirements such as deed restrictions per the Housing Element program CRT 6.1,as reviewed by HCD,and as recommended by the City Council at a future date. Additionally,the City will utilize the two-year pilot program with Hello Housing for ADU construction management to provide data on the intended use of ADUs for a more holistic data point that can be shared with San Mateo County’s 21 Elements working collaborative. R5.By April 1,2024,San Mateo County and each City should develop and adopt a new ADU affordability distribution formula specific to each jurisdiction to the extent they are used for meeting the very low-,low-,and moderate-income housing requirements in their RHNA housing elements. The recommendation will not be implemented because it is not warranted or is not reasonable.While we agree with the importance of an accurate distribution formula,given the relatively small size of South San Francisco a more meaningful distribution formula can be attained by collecting data on ADUs constructed across all San Mateo County jurisdictions.South San Francisco is supporting the creation of an ADU monitoring program through 21 Elements or ABAG which will collect data that can be used to revise the distribution formula based on actual observed income levels.The future non-profit may partner with HIP Housing or San Mateo County HEART. The UC Berkeley study surveyed thousands of homeowners statewide with repeat mailings;the data was aggregate to reduce the margins of errors.The margin of error would be too large if we are only surveying a dozen or couple of dozen households.There is also no evidence in the data to suggest significant variation from city to city.The recommendations accepted by HCD of 30/30/30/10 had a significant cushion built in to ensure cities did not accidentally underproduce the amount of housing needed. R6.San Mateo County and each City should consider working together to address Recommendations 2 and 3. This recommendation has been implemented. San Mateo County jurisdictions work collaboratively through 21 Elements to develop,adopt,and implement housing policies and programs in the county.San Mateo County jurisdictions are already working together to address recommendations 2 and 3. CONCLUSION Staff recommends the City Council adopt a resolution approving the draft response to the Grand Jury Report, “Second Units:Affordable Housing’s Panacea or Prevarication?”As previously mentioned,the draft response includes the responses to the findings and recommendations detailed above. FISCAL IMPACT This report has no fiscal impact.All programs described in this report are already funded through existing sources. Attachments: 1.SM County Grand Jury Correspondence City of South San Francisco Printed on 8/18/2023Page 6 of 7 powered by Legistar™226 File #:23-656 Agenda Date:8/23/2023 Version:1 Item #:14. a.90 Day Response Letter Request b.Grand Jury Report - Second Units: Affordable Housing’s Panacea or Prevarication? 2.Draft SSF Response to the San Mateo County Grand Jury for submittal by 9/11/23 (Exhibit A attached to accompanying resolution) City of South San Francisco Printed on 8/18/2023Page 7 of 7 powered by Legistar™227 228 229 Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication? Release Date: June 12, 2023 2022-2023 San Mateo County Grand Jury 230 2022-2023 San Mateo County Civil Grand Jury 1 “You can always count on Americans to do the right thing – after they’ve tried everything else.” Winston Churchill “Every man must decide whether he will walk in the light of creative altruism or in the darkness of destructive selfishness.” Martin Luther King, Jr. 231 2022-2023 San Mateo County Civil Grand Jury 2 ISSUE Are some San Mateo County communities misusing Accessory Dwelling Units (ADUs) to avoid the construction of multifamily low-income housing over the next eight years? SUMMARY Anointed the “epicenter of America’s housing dysfunction” by Harvard Business Review this year, the San Francisco Bay Area has faced an acute housing shortage at all levels for decades, especially for those who have the least. And it is no longer news that many of the workers that San Mateo County communities depend upon daily – first responders, teachers, nurses, city employees, gardeners, and housekeepers, to name just a few – cannot afford a decent place to live and raise their families close to their jobs. To address the issue, the State Legislature in 1969 passed the Housing Element Law, which says all California cities, towns, and counties, every eight years, must plan for the housing needs of all their residents regardless of income, which effectively requires development of affordable housin g. Many changes and additions have been made to the law over the years, most recently eliminating zoning restrictions governing ADUs – small homes or apartments that share a single-family lot of a larger primary residence – and allowing communities to count them as affordable housing in their Regional Housing Needs Allocation (RHNA) plans. At issue: ● Although their intentions have been good, the State has neglected to include any form of regulation to ensure low-income tenants ultimately use these ADUs as planned. ● Because owners often rent their ADUs to family and friends, they can exacerbate patterns of segregation and exclusion.1 ● And perhaps most importantly – counting ADUs as affordable housing will likely result in cities issuing permits for fewer deed-restricted low-, very low-, and moderate-income apartments and homes. Without accountability through oversight and regulations, low-, very low-, and moderate-income housing now planned in some San Mateo County jurisdictions may end up existing solely on p aper and never in operation. This problem is most acute in Atherton, Hillsborough, Portola Valley, and Woodside, where some residents are up in arms over the State-mandated housing requirements, and the city governments, trying to appease them, are proposing counting on ADUs to meet as much as 80 percent of their affordable housing targets. 1 Association of Bay Area Governments, “Final Regional Housing Needs Allocation (RHNA) Plan, San Francisco Bay Area, 2023-2031”, accessed May 27, 2023, https://abag.ca.gov/sites/default/files/documents/2021- 12/Final_RHNA_Allocation_Report_2023-2031-approved_0.pdf 232 2022-2023 San Mateo County Civil Grand Jury 3 Assembly Bill 72 (2017) gives the California Department of Housing and Community Development (HCD) enforcement capability on local government’s land use, planning, an d zoning requirements. In the current RHNA-6 (2023-2031) planning cycle, HCD demands that San Mateo County jurisdictions monitor and verify ADU affordability every two years. However, HCD has not specified how to prove the ADUs are rented to very low-, low- or moderate-income households, leaving it to the communities to find a solution. So far, jurisdictions have yet to do so, even though local independent agencies such as HIP Housing have systems and services in place, which they use to verify affordability of deed-restricted affordable housing, and that could be adapted Countywide to monitor and verify ADUs’ affordability and occupancy in a manner that adheres to fair housing guidelines. California needs to build 2.5 million homes by 2030 to meet current housing demands, according to the HCD. But the State averages only about 125,000 new homes annually – a shortfall by nearly two-thirds. ADUs can, indeed, provide affordable housing. And to many citizens of affluent communities, they are an appealing alternative to multi-family, deed-restricted affordable housing projects. However, just because the law makes it possible to count ADUs as affordable housing, it does not exempt cities and towns from credibly planning for badly needed affordable housing. BACKGROUND One of the State’s long-standing priorities has been to increase the availability of affordable housing for all economic segments. HCD – the California Department of Housing and Community Development – focuses on making this happen by working with local jurisdictions to create rental and homeownership opportunities for all Californians, including individuals and families who are experiencing homelessness. Beginning in 1969, the State mandated that all California cities, towns, and counties must plan for the housing needs of all Californians, regardless of income. They meet this mandate by developing and updating a Housing Element, part of a local jurisdiction’s General Plan, which shows where they will allow new housing and describes the policies and strategies necessary to support building new housing. The process of updating the Housing Element involves HCD working with various Councils of Governments (COG) to develop a RHNA plan that includes the Regional Housing Needs Determination (RHND), which assigns the number of housing units that each county and city are expected to facilitate being built in the subsequent eight years to accommodate projected growth. In the case of the Bay Area, this Council of Governments is the Association of Bay Area Governments (ABAG), which represents all nine Bay Area counties, including San Mateo County and its 20 cities and towns. Components that ABAG considers in determining each Bay Area county’s and city’s allocation of housing units include population, employment potential, proximity to transportation centers, open space, inclusivity, and diversification, all of which are becoming increasingly important to the State, accordi ng to ABAG reports. 233 2022-2023 San Mateo County Civil Grand Jury 4 Multiple bills in both houses of the State Legislature have been proposed over the years to change the process and increase the amount of State control over housing development. Particularly significant changes occurred during the 2017 legislative session when senators and assembly members proposed approximately 150 housing bills. That year the Governor ultimately signed a package of 15 bills related to funding for housing, streamlining development approvals, and increasing accountabil ity for meeting the requirements of the Housing Element Law. These included bills that significantly changed the RHNA process, requiring additional outreach and reporting, modifying how to calculate the RHND to reflect unmet housing needs better, increasing the number of topics to be considered in the allocation methodology, and giving HCD, on behalf of the State, the ability to sue individual counties or cities for not meeting requirements. Updating the Housing Element every eight years is an iterative process involving HCD, the regional COGs, the State Department of Finance (DOF), and local jurisdictions. (See Appendix D.) But the ultimate authority for approval of the RHNA, the RHND, and the associated Housing Elements resides with HCD. The current approved RHNA plan developed by ABAG is known as RHNA-6, which spans 2023 to 2031. HCD requires each jurisdiction to submit its completed Housing Element for review and approval by a specific date. For RHNA-6, the due date for San Mateo County and its cities was January 31, 2023. Before the due date, the jurisdictions were able to send their draft Housing Elements to HCD for preliminary review and comments and make necessary modifications that HCD highlights. Any jurisdiction which fails to meet the deadline for submission of their completed Housing Element is subject to a potential “builders remedy” action that forces a city to allow building projects regardless of whether they meet most of the local zoning restrictions. Once Housing Elements are approved, HCD monitors the progress of approved RHNA plans by requiring each jurisdiction to report its building permit activities annually. If progress is below expectations, the jurisdiction must develop alternative strategies for review and approval by HCD. During the RHNA-5 (2015-2023) progress reviews submissions, cities began including ADUs as part of the overall housing inventory in their annual reports because State legislation (Government Code section 65852.150) that became effective in January 2017 stated that ADUs are a valuable form of housing in California, which also "provide housing for family members, students, the elderly, in-home health care providers, the disabled, and others, at below market prices within existing neighborhoods." Numerous Senate and Assembly bills were enacted in 2018 and 2020, requiring local jurisdictions to streamline and allow for ease of ADU production to increase housing for all income categories. With these encouragements, ADUs being deemed a viable housing option, and facing stringent RHNA-6 requirements of approximately three times more housing units than in the RHNA-5 cycle, a few affluent San Mateo cities have proposed using ADUs to satisfy most of their plans to meet the required number of housing units in the various income categories. “ADUs are not a panacea, but they’re a good tool in the toolbox,” said a planning consultant working for a San Mateo County city. “Most land on The Peninsula is single-family homes. ADUs are opening land that was not open before. But higher density housing near transit is better.” 234 2022-2023 San Mateo County Civil Grand Jury 5 Added a city manager: “I think they (ADUs) are a piece of the solution, but not all of it. I think ADUs are an important way to provide opportunities for other things – where people want multigenerational living on- site, for caretakers, or other folks – they can reside in an ADU even if they’re not paying rent.” DISCUSSION While HCD-approved RHNA Housing Elements do not require the cities and counties to build affordable housing, the jurisdictions must adjust zoning ordinances, issue permits to allow construction of affordable housing, and initiate programs that incentivize such construction. However, as shown in Chart 1 below, significant portions of San Mateo County's affordable housing in RHNA-5 (2015-2023) plans did not materialize – most likely due to a lack of permit applications. With RHNA-5’s significantly lower targets, the less-than-expected performance during the RHNA-5 cycle foreshadows the enormous challenge the County’s cities and towns now face in meeting the RHNA-6 goals for the next eight years, which are approximately three times larger, as shown in Chart 2 below. Chart 1: RHNA-5 Affordable Housing Required vs. Permitted 235 2022-2023 San Mateo County Civil Grand Jury 6 Chart 2: RHNA-5 Affordable Housing Allocations vs RHNA-6 Besides increasing affordable housing targets by nearly 300 percent, the State has made other significant changes in the ADU laws to address the current housing crunch. Law Year Impact AB671 2019 Through Housing Elements, HCD to promote ADUs for affordable rent AB670 2019 Any local covenants and restrictions on new housing are void AB587 2019 Deed-restricted sale of ADU is allowed separately from the main house AB 68 2019 Removes local restrictions on minimum size, requirement of owner occupancy, parking requirements for garage conversion, and any impact fee. AB 3182 2020 Permitting process within 60 days SB9 2021 Facilitates lot split and allows more than1 ADU per property AB 345 2021 Allows owners to sell ADUs separately AB 2221 2023 Pre-specific time permit frame for approval of ADU applications SB 897 2023 Increases the ADU height limit to 18’ and allows retro permitting of previous unauthorized ADUs. The net effect of these changes was to minimize municipal-level regulations on ADUs – such as parking requirements, property line setbacks, height limits, or the number of ADUs on one property – and make 236 2022-2023 San Mateo County Civil Grand Jury 7 ADUs an acceptable means to meet affordable housing obligations. Given these changes, namely high mandatory targets for affordable housing, enthusiastic support by the State of ADUs as affordable housing, and requiring zero land use rezoning for ADUs, nearly all San Mateo County cities and towns include ADUs in their RHNA-6 Housing Elements. The issue, however, is that for every ADU included in a Housing Element – regardless of whether the ADU is built and rented to very low-, low-, or moderate-income tenants – one verifiable, deed-restricted affordable housing unit will not be built in that jurisdiction by a developer. So, How Did We Get Here? California cities and counties can now use ADUs to help satisfy their RHNA requirements. But calculating how many ADUs to put into a Housing Element and how to distribute them into each income category, differ from other housing options. ABAG instructs San Mateo County jurisdictions that the standard method is first to estimate the number of ADUs that homeowners will build in a planning period, which is 2023 through 2031 for RHNA-6. In its technical memo “Using ADUs to Satisfy RHNA,” ABAG advises members that the estimate should be based on the average number of ADU building permits issued each year, multiplied by eight, because there are eight years in a housing element cycle. “Most cities base their determination of annual ADU permits by averaging the building permits approved each year since 2019 when State law made it easier to construct the units,” the technical memo explains : “There is a small amount of flexibility in the calculations,” the memo continues. “If numbers were low in 2019 but were high in 2020, 2021, and 2022, a jurisdiction could potentially use 2020 -2022 as the baseline. This rationale would be bolstered if there was a logical explanation f or the change, e.g., the jurisdiction further loosened regulations in 2020. Projecting a higher number of ADUs than what has been demonstrated through permit approvals in recent years may be possible, but more challenging. A slightly larger number may be warranted if a robust, funded, and clear plan to increase production has been put in place. However, you are strongly encouraged to coordinate with HCD before deviating from the standard methodology.” Once cities complete their estimate, they must distribu te those units into each income category. To help its members, ABAG analyzed ADU affordability. Using data from a 2020 statewide survey of homeowners who had constructed ADUs in 2018 or 2019, ABAG concluded that the assumptions in the chart below are generally applicable in most jurisdictions. Man y Bay Area jurisdictions chose to use these numbers instead of conducting their own affordability analysis. Percent Income Category 30% Very Low Income 30% Low Income 30% Moderate Income 10% Above Moderate 237 2022-2023 San Mateo County Civil Grand Jury 8 “UC Berkeley Terner Center did a statewide survey of ADU affordability, and they worked with ABAG to adjust it for the Bay Area specifically,” said a San Mateo County planner. “So those (numbers) are based on surveys and data analysis of actual ADUs that have been produced, and the rents that are being offered to tenants. We are just accepting their analysis as is.” San Mateo County jurisdictions have almost unanimously adopted ABAG’s 30-30-30-10 formula. However, a 2021 report and recommendations for RHNA-6 prepared by ABAG’s Housing Technical Assistance Team, titled “DRAFT Affordability of Accessory Dwelling Units,” says that although ADUs are often affordable, jurisdictions should be cautious about relying on them too heavily because of fair housing concerns: “Many ADUs are affordable to lower and moderate-income households because they are rented to family and friends of the homeowners,” the report states. “If minorities are underrepresented among homeowners, the families and potentially friends of the homeowners will be primarily white. Therefore, relying too heavily on ADUs could inadvertently exacerbate patterns of segregation and exclusion.” The report also acknowledges that ADUs often do not serve large families, another critical fair housing concern. And while ADUs accomplish an essential fair housing goal by adding new homes in parts of the municipality that are more likely to be areas of opportunity, the report recommends that jurisdictions with fair housing concerns "may want to use more conservative assumptions based on open market rentals, excluding units made available to family and friends," as summarized below: Percent Income Category 5% Very Low Income 30% Low Income 50% Moderate Income 15% Above Moderate So far, 16 San Mateo County cities have chosen the 30-30-30-10 formula, implying there are no fair housing concerns in their jurisdictions. Only two cities – San Carlos and San Mateo – use ABAG’s more conservative formula of 5-30-50-15 in their plans. One city – Belmont – used its own judgment.2 And one – Colma – does not use ADUs in their plans at all to meet State requirements. But in all cases, these statistical estimates may not reflect the actual usage of constructed ADUs. Determining that would require actual verification by each local jurisdiction. 2 City of Belmont, “General Housing Element Draft 2023-2031”, p. 25, accessed May 27, 2023, https://www.belmont.gov/home/showpublisheddocument/21721/637968613354630000 238 2022-2023 San Mateo County Civil Grand Jury 9 ADUs planned in RHNA-6 (May 11, 2023) City Very Low Low Moderate Above Moderate Total ADUs Total RHNA-6 Requirement Atherton 56 56 56 112 280 348 Belmont 0 0 80 0 80 1785 Brisbane 12 12 12 4 40 1588 Burlingame 50 50 50 17 167 3257 Colma - - - - 0 202 Daly City 151 151 151 50 503 4838 East Palo Alto 35 34 34 12 115 829 Foster City 7 7 7 3 24 1896 Hillsborough 84 84 84 28 280 554 Menlo Park 26 25 26 8 85 2946 Millbrae 34 34 33 11 112 2199 Pacifica 56 56 56 19 187 1892 Portola Valley 28 28 28 8 92 253 Redwood City 152 152 152 50 506 4588 San Bruno 72 72 72 24 240 3165 San Carlos 10 61 102 30 203 2735 San Mateo 22 132 220 66 440 7015 South San Francisco 113 113 113 38 377 3956 Unincorporated San Mateo 107 107 107 36 357 2833 Woodside 36 36 36 12 120 328 (This table includes all San Mateo County jurisdictions that have submitted Housing Element plans to HCD for review. As of June 1, 2023, Half Moon Bay and Daly City have not submitted RHNA-6 plans for HCD review.) Accordingly, if HCD approves cities and towns' current Housing Elements, San Mateo County may end up with many affordable housing units that exist only on paper because they are counted as affordable units by the State but never made available or occupied by people who need affordable housing: “BMR (below market rate) unit displacement is a legitimate issue,” said a city planning consultant. “RHNA looks at (the number of) units, not the number of people being housed. For the State, they’re all counted the same – an ADU or three-bedroom apartment, five vs. one or two people. In the eyes of the State, they’re all the same.” 239 2022-2023 San Mateo County Civil Grand Jury 10 Finally, the cities and towns relying primarily on ADUs to meet their RHNA-6 housing targets do not meet the overall objectives required by HCD and RHNA of: ● Increasing the housing supply and mix of housing types, tenure, and affordability ● Promoting infill development and socioeconomic equity, protecting environmental and agricultural resources, and encouraging efficient development patter ns ● Promoting an improved intraregional relationship between jobs and housing ● Balancing disproportionate household income distributions ● Affirmatively furthering fair housing Housing and Community Development Pushes Back Four San Mateo County municipalities – Atherton, Hillsborough, Portola Valley, and Woodside – rely heavily on ADUs to meet low-income housing requirements in their RHNA-6 Housing Elements. May 17, 2023 While HCD does not single out those four cities for their heavy reliance on ADUs to meet their affordable housing needs, throughout the process of submission and review of draft RHNA-6 plans, HCD consistently instructed San Mateo County cities and towns that they must monitor and verify ADU production and affordability at least every two years but has not specified an acceptable process for verifying the affordability level of ADUs as planned. Should San Mateo County and its cities seek outside help on this issue, there are a handful of independent non-profit agencies and for-profit real estate management companies operating today in the Bay Area that have established systems and processes for monitoring and verifying rented occupied housing for continued affordability and adherence to fair housing guidelines while maintaining tenant a nd owner privacy – which was an issue continually raised by City Managers and other officials during Grand Jury interviews. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% ADUs as Percent of RHNA6 Affordable Housing 240 2022-2023 San Mateo County Civil Grand Jury 11 ADU Affordability Monitoring Emphasized in HCD Review Letters to Jurisdictions Atherton (4-4-23) Program 3.812 (New Construction of Affordable Accessory Dwelling Units): While the element was revised to include timing of each action, it is unclear how affordability will be established. The program should be revised to clarify actions to establish and track affordability. 

 East Palo Alto (4-25-23) Accessory Dwelling Units (ADU): As noted in the prior review, the element should include a program that commits to frequent monitoring (every other year) for production and affordability, and specific commitment to adopt alternative measures such as rezoning or amending the element within a specific time (e.g., six months) as needed. 

 Foster City (4-24-23) Program H-D-4-h (ADU Monitoring): While the program commits to evaluating alternative actions by the end of 2026, it must commit to specific alternative actions and monitor production and affordability of ADUs more than once in the planning period (e.g., every two years). 

 Hillsborough (1-10-23 This analysis should specifically address whether the ADU strategy to accommodate lower-income households contributes to continued exclusion and disparities in access to opportunity and how the strategy promotes housing choice for a variety of households including lower-income households, and large families. To support assumptions for ADUs in the planning period, the element should reduce the number of ADUs assumed per year and reconcile trends with HCD records, including additional information such as more recent permitted units and inquiries, resources and incentives, other relevant factors, and modify policies and programs as appropriate. Further, programs should commit to additional incentives and strategies, frequent monitoring (every other year), and specific commitment to adopt alternative measures such as rezoning or amending the element within a specific time (e.g., six months) if ADU production assumptions are not being achieved. Millbrae (1-24-23) Accessory Dwelling Units (ADU): To support assumptions for ADUs in the planning period, programs should commit to additional incentives and strategies, frequent monitoring (every other year) of production and affordability and specific commitment to adopt alternative measures such as rezoning or amending the element within a specific time (e.g., 6 months) if needed. Depending on the analysis, the element must commit to monitor ADU production and affordability throughout the planning period and implement additional actions if not meeting target numbers within a specified time period (e.g., within six months). Redwood City (7-8-22) Programs must be expanded to include incentives to promote the creation and affordability of Accessory Dwelling Units (ADUs). Examples include exploring and pursuing funding, modifying development standards and reducing fees beyond State law, increasing awareness, pre-approved plans and homeowner/applicant assistance tools. In addition, given the city’s assumptions for ADUs, the element should include a program to monitor permitted ADUs and affordability every other year and take appropriate action such as adjusting assumptions or rezoning within a specified time period (e.g., 6 months). San Bruno (3-29-23) Accessory Dwelling Units (ADU): While the element revised the ADU assumptions, Program 4-P must be revised to commit to additional incentives and strategies, frequent monitoring (every other year) and specific commitment to adopt alternative measures such as rezoning or amending the element within a specific time (e.g., 6 months) if needed. The element must also address affordability assumptions for ADU projections. San Mateo (3-27-23) Accessory Dwelling Units (ADU): Program 1.4 must commit to also monitoring affordability of the ADU units that are permitted as well as provide additional incentives or identify additional sites if production and affordability assumptions are not met. County of San Mateo (4-20-23) Accessory Dwelling Units (ADU): Further, programs should commit to additional incentives and strategies, frequent monitoring for production and affordability (every other year) and specific commitment to adopt alternative measures such as rezoning or amending the element within a specific time (e.g., 6 months) if needed. The element must also address affordability assumptio ns for ADU projections, by clarifying what ABAG assumptions are utilized. 
 South San Francisco (3-30-23) The element should include a commitment to reconcile trends with reported units within the Cities submitted annual progress report. Further, as Stated in the previous review, programs should commit to additional incentives and strategies, frequent monitoring (every other year) and specific commitment to adopt alternative measures such as rezoning or amending the element within a specific time (e.g., six months) if number and affordability ass umptions are not met. Woodside (10-14-22) Depending on the analysis, the element must commit to monitor ADU production and affordability throughout the planning period and implement additional actions if not meeting target numbers within a specified time period (e.g., within six months). 

 241 2022-2023 San Mateo County Civil Grand Jury 12 In their HCD approved housing plans, Brisbane and Redwood City aren’t definitive about how they will monitor ADU affordability but imply they will use surveys to comply with HCD instructions. Redwood City plans to collect ADU rental data during its permitting process. And Brisbane says, if available, it will participate in a regional forgivable ADU construction loan program in exchange for limiting rentals of the ADUs to extremely low-income households for 15 years. Brisbane said it is also exploring a possible city forgivable loan program if the regional program doesn’t materialize. “We can’t force people to report to us or to be honest with us,” said one jurisdiction’s planner. Another city’s chief planner concluded that a deed restriction – any limitation on a property that affects the ability of the property owner to utilize the property as they wish, such as a requirement to verify a tenant’s income and rent charged – “is the best way to (enforce) affordability.” Alternatively, one city planning official suggested the formation of a Countywide nonprofit to income-qualify and match renters to available ADUs, thereby monitoring and enforcing affordability because the smaller towns and cities don't have the resources to perform that function on their own. Finally, a fourth city planner offered an alternative view: “We’re not a city hiding behind ADUs. ABAG gave us a formula. We plopped it in. If the State said you can’t count ADUs at all, that would be fine.” A Long, Long Way to Go The Superior Court of California requires all San Mateo County Civil Grand Jury investigation reports to be completed and published by June 30 annually. And although the law required San Mateo County cities and towns to submit their housing plans by January 31, 2023, as of June 1, Daly City has yet to adopt and submit a draft plan to HCD for review and approval. Meanwhile, plans from Foster City, Half Moon Bay, Millbrae and Pacifica are now under HCD review. So far, HCD has reviewed and rejected plans from 14 jurisdictions: Atherton, Belmont, Burlingame, Colma, East Palo Alto, Hillsborough, Menlo Park, Portola Valley, San Bruno, San Carlos, San Mateo, South San Francisco, Woodside, and San Mateo County, which is responsible for unincorporated areas. As of the publication of this report, only Redwood City and Brisbane had completed the process and received the green light from HCD to proceed. One reason cited for the delay is most San Mateo County cities and towns don’t have a large enough staff to manage the workload that RHNA planning represents, so they outsource. And many could not find timely help because the consultants were busy preparing RHNA-6 plans for Southern California cities, which were due before San Mateo County municipalities. That caused many communities here to fall behind and are now out of compliance with the timing of their Housing Element submissions. These delays, coupled with citizen objections to multifamily housing in their communities, almost guarantee RHNA-6 disputes will end up in the courts and remain unresolved for many years to come and postpone the building of sorely needed affordable housing indefinitely. 242 2022-2023 San Mateo County Civil Grand Jury 13 FINDINGS F1. Due to recent changes in California ADU-related laws, local governments cannot condition ADU permits in San Mateo County on complying with affordability monitoring and verification. F2. San Mateo County and most of its municipalities rely on ADUs to meet their affordable housing commitments in their RHNA-6 plans. F3. Atherton, Hillsborough, Portola Valley, and Woodside rely on ADUs to meet as much as 80 percent of their affordable housing commitments in their RHNA-6 plans. F4. HCD has instructed San Mateo County jurisdictions to monitor and verify future ADU production and affordability every two years but has yet to specify how to verify whether very low-, low- or moderate-income households are occupying the ADUs as planned. F5. Other than Brisbane and Redwood City, San Mateo County and its jurisdictions have yet to articulate how they will monitor and verify ADU production or affordability. F6. Without effective ADU monitoring and verification, it will be impossible to evaluate whether the jurisdictions are meeting their RHNA-6 obligations for low-, very-low, and moderate-income housing units. F7. ADU affordability and occupancy could be monitored by agencies such as HIP Housing which has proven systems and processes to verify occupancy of deed-restricted rental properties in San Mateo County. RECOMMENDATIONS R1. San Mateo County and each City should immediately stop using ADUs to meet their State- mandated very low-, low-, and moderate-income housing targets in their Housing Element submissions until they have also proposed an effective monitoring system that verifies how newly developed ADU’s will be used. R2. By February 1, 2024, San Mateo County and each City should develop, adopt, and implement a verification system capable of monitoring and verifying how newly developed ADU’s are being used. R3. By February 1, 2024, San Mateo County and each City should develop and adopt incentives for ADU owners which could be offered in exchange for deed restrictions that would include requirements for ADU tenants to participate in independent monitoring. R4. By February 1, 2024, San Mateo County and each City should track the intended use of ADUs – rented or non-rented – during the permitting process and offer incentives in exchange for deed restrictions that require ADUs to be used as rentals. R5. By April 1, 2024, San Mateo County and each City should develop and adopt a new ADU affordability distribution formula specific to each jurisdiction to the extent they are used for meeting the very low-, low-, and moderate-income housing requirements in their RHNA housing elements. R6. San Mateo County and each City should consider working together to address Recommendations 2 and 3. 243 2022-2023 San Mateo County Civil Grand Jury 14 REQUEST FOR RESPONSES Pursuant to Penal Code Section 933.05, the Civil Grand Jury requests responses from San Mateo County and all 20 cities’ governing bodies for each and every Finding and Recommendation. The governing bodies should be aware that their comments or responses must be conducted subject to the Brown Act's notice, agenda, and open meeting requirements. RESPONSE REQUIREMENTS California Penal Code Section 933.05 provides: For purposes of subdivision of Section 933, as to each Grand Jury finding, the responding person or entity shall report one of the following: (1) The respondent agrees with the finding. (2) The respondent disagrees wholly or partially with the finding; in which case the response shall specify the portion of the disputed finding and shall include an explanation of the reasons. For purposes of subdivision of Section 933, as to each Grand Jury recommendation, the responding person or entity shall report one of the following actions: (1) The recommendation has been implemented, with a summary regarding the implemented action. (2) The recommendation has yet to be implemented but will be implemented in the future, with a timeframe for implementation. (3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This time frame shall be at most six months from the Grand Jury report's publication date. (4) The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation therefore. METHODOLOGY The San Mateo County Civil Grand Jury used numerous approaches to develop this report. ● Preliminary Research The Grand Jury studied RHNA-5 historical information and RHNA-6 Housing Elements submitted to HCD by the cities and towns in San Mateo County as they became available. Before conducting in-depth research, the Grand Jury studied ABAG's reports on RHNA-6 housing allocations, introducing numerous issues and a means to understand how jurisdictions establish housing allocations. Additionally, the Grand Jury reviewed a 2021 ABAG report on ADU affordability for RHNA-6 and RHNA-5 annual progress reports to understand history. 244 2022-2023 San Mateo County Civil Grand Jury 15 The Grand Jury also reviewed a report on ADUs titled “A Solution on the Ground: Assessing the Feasibility of Second Units in Unincorporated San Mateo County, Implementing the Backyard Revolution: Perspectives of California's ADU Owners,” April 22, 2021, Karen Chapple, Dori Ganetsos, Emmanuel Lopez, UC Berkeley Center for Community Innovation. An additional resource for Preliminary Research has been the press. Particularly following the January 31, 2023 deadline for RHNA-6 submissions, nearly 60 articles provided insights and analysis the Grand Jury could not find elsewhere. For a complete list of sources, see the Bibliography below. ● Survey After conducting its Preliminary Research, the Grand Jury sent an eight -question survey in October 2022 to the city managers of the 20 San Mateo County cities and towns and the San Mateo County planning and building department responsible for the County's unincorporated areas. See Appendix A for survey results. ● Interviews Much of the time spent by the Grand Jury on this investigation was in more than 30 interviews with 21 city managers and planning managers, five heads of nonprofit housing entities in San Mateo County, and executives at ABAG, HCD, and several other government bodies. ● Continued Research Because RHNA-6 submissions and HCD replies are ongoing, the Grand Jury has continued to monitor the status of RHNA-6 submissions and HCD responses. This report reflects submissions received prior to the report's due date of June 30, 2023. GLOSSARY Accessory Dwelling Units (ADUs) An accessory dwelling unit (ADU) is a legal and regulatory term for a secondary house or apartment that shares the building lot of a larger primary home. The unit is often used to provide additional income through rent or to house a family member. For example, an elderly parent could live in a small unit and avoid having to move to an assisted living facility. (Source: Investopedia) Affordable Housing: Very Low Income; Low Income; Moderate Income; Above Moderate Income Affordable housing is generally defined as housing on which the occupant is paying no more than 30 percent of gross income for housing costs, including utilities. (Source: www.hud.gov) 245 2022-2023 San Mateo County Civil Grand Jury 16 Association of Bay Area Governments (ABAG) The Association of Bay Area Governments (ABAG) is the Council of Governments (COG) for the nine - county Bay Area. One of California’s earliest COGs, ABAG was founded to protect regional assets from State control. ABAG continues to serve the Bay Area by providing a regional venue for collaboration and problem-solving. ABAG’s work program includes management over key regional assets, such as the San Francisco Estuary and the Bay Trail Project. It also offers a variety of cost-effective member services programs such as Pooled Liability Assurance Network (PLAN) Corporation (offering affordable liability, property insurance, claims management, risk management, and bond coverage to 30 municipalities) and financial services (offering tax-exempt capital financing for the acquisition, construction, and rehabilitation of affordable multifamily housing, health care facilities, schools, and other community facilities). ABAG POWER Natural Gas Pool conducts pooled purchasing of natural gas on behalf of 38 local governments and special districts. ABAG is also the COG that allocates the regional housing needs assessment (RHNA). (Source: CALCOG) Below Market Rate (BMR) A BMR unit is a housing unit that is priced to be affordable to households that are of moderate income or below. These housing units are often built by local government, nonprofits, or as a requirement of the developer (Inclusionary Affordable Housing Ordinance). As a result, these homes have certain deed restrictions recorded on the property, ensuring the home remains affordable for future generations. (Source: County of San Mateo) California Department of Finance (DOF) The California Department of Finance is a state cabinet-level agency within the government of California. The Department of Finance is responsible for preparing, explaining, and administering the state's annual financial plan, which the Governor of California is required under the California Constitution to present by January 10 of each year to the public. The Department of Finance's other duties include analyzing the budgets of proposed laws in the California State Legislature, creating, and monitoring current and future economic forecasts of the state, estimating population demographics and enrollment projections, and maintaining the state's accounting and financial reporting systems. California Department of Housing and Community Development (HCD) The California Department of Housing and Community Development (HCD) develops housing policy and building codes (i.e., the California Building Standards Code), regulates manufactured homes and mobile home parks, and administers housing finance, economic development, and community development programs. (Source: https://www.hcd.ca.gov/about-hcd) 246 2022-2023 San Mateo County Civil Grand Jury 17 Council of Governments (COG) Councils of Governments (COGs) are voluntary associations representing member local governments, mainly cities, and counties, that seek to provide cooperative planning, coordination, and technical assistance on issues of mutual concern that cross jurisdictional lines. (Source: WRCOG) Deed Restrictions A deed restriction is a term widely used in real estate to refer to any limitation on a property that limits the ability of the property owner to utilize the property as they wish. (Source: CA Realty Training) General Plan State law requires every city and county in California to prepare a General Plan for its future growth and development. A General Plan covers land use, transportation, housing, open space, natural resources, and public services. Local General Plans have been mandatory in California since the 1950s. State law also requires the cities and counties to periodically update their General Plans in response to changing conditions. Each General Plan includes maps expressing the community's vision of how and where it will grow and change. The General Plan typically has a time horizon of about 20 years. Once a General Plan is adopted, it is used by the City Council, local commissions, and City Staff as they make day-to-day decisions about the community's future. (Source: City of San Rafael) Housing Element Since 1969, California has required that all local governments (cities and counties) adequately plan to meet the housing needs of everyone in the community. California's local governments meet this requirement by adopting housing plans as part of their General Plan (also required by the State). General Plans serve as the local government's blueprint for how the city or county will grow and develop and include eight elements: land use, transportation, conservation, noise, open space, safety, environmental justice, and housing. California's Housing Element Law acknowledges that, for the private market to address Californians' housing needs and demand, local governments must adopt plans and regulatory systems that provide opportunities for (and do not unduly constrain) housing development. As a result, housing policy in California rests mainly on the effective implementation of local General Plans and, in particular, local Housing Elements. (Source: California Department of Housing and Community Development) Jurisdiction (city, town, or county) 1: the power, right, or authority to interpret and apply the law; a matter that falls within the court’s jurisdiction 2: a: the authority of a sovereign power to govern or legislate b: the power or right to exercise authority: CONTROL 3: the limits or territory within which authority may be exercised (Source: Merriam-Webster) Regional Housing Needs Allocation (RHNA) Every eight years, ABAG develops the Regional Housing Needs Allocation (RHNA) plan approved by HCD and used to assign each city and county in the Bay Area their fair share of new housing units to build. These housing units are intended to accommodate existing needs and projected growth in the region. The RHNA process is critical because it requires all cities and counties to plan for the region's housing needs, regardless of income, to prepare for future growth and ease the California's acute housing crisis. (Source: ABAG) 247 2022-2023 San Mateo County Civil Grand Jury 18 Regional Housing Needs Determination (RHND) The California Department of Housing and Community Development (HCD) identifies the total number of homes each region in California must plan to meet the housing needs of people at all income levels. They base the number on population projections produced by the California Department of Finance and adjustments incorporating the region's current housing needs. The jurisdictions separate the total number of housing units from HCD into four income categories that cover everything from housing for very low- income households to market-rate housing. ABAG is responsible for developing a methodology to allocate a portion of this housing need to every local government in the Bay Area. (Source: ABAG) BIBLIOGRAPHY Government Agencies ● Department of Housing and Urban Development Office of Policy Development and Research. “U.S Accessory Dwelling Units: Case Study”. https://www.huduser.gov/portal/publications/adu.pdf. June 2008 ● U.S. Department of Housing and Urban Development. “Glossary of Terms to Affordable Housing”. https://archives.hud.gov/local/nv/goodstories/2006-04-06glos.cfm. August 18, 2011 ● Department of Housing and Community Development Division of Housing Policy. “ADU Law Amendments Memorandum”. https://www.hcd.ca.gov/community-development/housing- element/housing-element-memos/docs/Accessory-Dwelling-Unit-Legislation.pdf. May 29, 2018 ● California Legislative Information. “Assembly Bill No. 68”. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201920200AB68 . 2019-2020 ● OpenStates. “California Senate Bill SB 13”. https://openStates.org/ca/bills/20192020/SB13/. 2019- 2020 ● 21 Elements. “Second Units and Junior Second Units”. http://www.21elements.com/second-units. 2020 ● Department of Housing and Community Development Division of Housing Policy. “Local Agency Accessory Dwelling Units, Memorandum”. https://www.hcd.ca.gov/community-development/housing- element/docs/ADU_TA_Memo_Final_01-10-20.pdf. January 10, 2020 ● Department of Housing and Community Development Division of Housing Policy. “Final Regional Housing Need Determination”. https://www.hcd.ca.gov/community-development/housing- element/docs/ABAGRHNA-Final060920(r).pdf. June 9, 2020 ● Association of Bay Area Governments. “Housing Element Law. Changes from 1969 to the Present”. https://abag.ca.gov/sites/default/files/rhna_background.pdf. August 1, 2020 ● California Legislative Information. “Assembly Bill No. 3182”. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201920200AB3182 . September 28, 2020 248 2022-2023 San Mateo County Civil Grand Jury 19 ● Southern California Association of Governments. “SCAG Regional Accessory Dwelling Unit Affordability Analysis”. https://scag.ca.gov/sites/main/files/file- attachments/adu_affordability_analysis_120120v2.pdf?1606868527. December 1, 2020 ● Association of Bay Area Governments. “DRAFT Affordability of Accessory Dwelling Units”. http://21elements.com/documents-mainmenu-3/housing-elements/rhna-6-2022-2030/1327-draft-adu- affordability-report-sep-8-2021-1/file. September 8, 2021 ● California Legislative Information. “Assembly Bill No. 345”. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB345. September 28, 2021 ● Association of Bay Area Governments. “Using ADUs to Satisfy RHNA”. https://abag.ca.gov/technical- assistance/using-adus-satisfy-rhna. March 10, 2022 ● Auditor of the State of California. “Regional Housing Needs Assessments”. https://www.auditor.ca.gov/pdfs/reports/2021-125.pdf. March 17, 2022 ● California Department of Housing and Community Development. “Accessory Dwelling Unit Handbook”. https://www.hcd.ca.gov/sites/default/files/2022-07/ADUHandbookUpdate.pdf. July 2022 ● Association of Bay Area Governments. “Final Regional Housing Needs Allocation (RHNA) Plan: San Francisco Bay Area, 2023-2031”. https://abag.ca.gov/sites/default/files/documents/2022- 12/Final%20RHNA%20Methodology%20Report%202023-2031_update_11-22.pdf. November 2022 ● State of California Department of Justice. “Attorney General Bonta Puts city of Huntington Beach on Notice That Its Proposed Ordinance Violates State Housing Law”. https://oag.ca.gov/news/press- releases/attorney-general-bonta-puts-city-huntington-beach-notice-its-proposed-ordinance. February 13, 2023 ● Department of Housing and Community Development Division of Housing Policy Development. “RE: Town of Atherton’s 6th Cycle (2023-2031) Adopted Housing Element”. https://www.dropbox.com/home/Grand%20Jury%202022%20-%202023/Committees/ADUs/ADU%20- %20research%20materials/Housing%20Elements/Pending?preview=Atherton_HCD_Letter40423.pdf. April 4, 2023 Grand Jury Reports ● San Mateo County Civil Grand Jury. “Second Units: Adding New Housing In The Neighborhood”. https://www.sanmateocourt.org/documents/grand_jury/2019/second_units.pdf. 2019-2020 Independent Agencies ● UC Berkeley. “A Solution on the Ground: Assessing th e Feasibility of Second Units in Unincorporated San Mateo County”. https://smcrecovery.org/wp-content/uploads/2021/08/UC-Report-on-ADU- feasability.pdf. January 2017 ● Ramsey-Musolf, Darrel. “Accessory Dwelling Units as Low-Income Housing: California’s Faustian Bargain”. https://www.mdpi.com/2413-8851/2/3/89. September 18, 2018 249 2022-2023 San Mateo County Civil Grand Jury 20 ● AARP. “The ABCs of ADUs”. https://www.hcd.ca.gov/policy-research/docs/adu-guide-web- singles.pdf. 2019 ● California YIMBY (Yes in My Back Yard). “AB 881”. https://cayimby.org/ab-881/. October 9, 2019 ● Center of Community Innovation. “The ADU Scorecard: Grading ADU Ordinances in California”. https://www.aducalifornia.org/wp-content/uploads/2020/02/ADU-Scorecard-InterimReport-200201- 1.pdf. February 1, 2020 ● UC Berkeley Center for Community Innovation. “Implementing the Backyard Revolution: Perspectives of California’s ADU Owners”. https://www.aducalifornia.org/wp- content/uploads/2021/04/Implementing-the-Backyard-Revolution.pdf. April 22, 2021 ● Terner Center for Housing Innovation, UC Berkely. “First Ever Statewide ADU Owner Survey Shows Growth, Room for Improvement”. https://ternercenter.berkeley.edu/blog/cci-adu-survey/. April 22, 2021 ● University of California, Berkeley. “California ADU”. https://www.aducalifornia.org/. August 16, 2021 ● Colburn, Gregg. Aldern, Clayton. “Homelessness is a Housing Problem”. https://homelessnesshousingproblem.com/. 2021-2022 ● Sumner, Scott. “California housing prices and homelessness”. https://www.econlib.org/california- housing-prices-and-homelessness/. May 23, 2022 ● Williams, Paul. “Carving out a Path for Public Developers”. https://housingchronicle.substack.com/p/carving-out-a-path-for-public-developers. July 14, 2022 ● Terner Center for Housing Innovation, UC Berkeley. “ADUs for All: Breaking Down Barriers to Racial and Economic Equity in Accessory Dwelling Unit Construction”. https://ternercenter.berkeley.edu/research-and-policy/adu-equity-barriers/. August 4, 2022 ● Bertolet, Dan. “Washington Bill Would Boost In-Law Apartments Throughout the State”. https://www.sightline.org/2023/01/21/washington-bill-would-boost-in-law-apartments-throughout-the- State/. January 21, 2021 ● Ohanian, Lee. “California’s Failed Soviet-Style Housing Mandates Should End Now”. https://www.hoover.org/research/californias-failed-soviet-style-housing-mandates-should-end-now. February 7, 2023 ● Hamilton, Emily. “Learning from Houston’s Townhouse Reforms”. https://www.mercatus.org/research/policy-briefs/learning-houstons-townhouse-reforms. April 11, 2023 250 2022-2023 San Mateo County Civil Grand Jury 21 APPENDICES ● A: Survey Results ● B: Timeline of Important Legislative Events ● C: ADUs: An American Tradition ● D: Housing Elements Are an Iterative Process 251 2022-2023 San Mateo County Civil Grand Jury 22 APPENDIX A Survey Results Who responded to the survey Survey responses 252 2022-2023 San Mateo County Civil Grand Jury 23 253 2022-2023 San Mateo County Civil Grand Jury 24 254 2022-2023 San Mateo County Civil Grand Jury 25 255 2022-2023 San Mateo County Civil Grand Jury 26 256 2022-2023 San Mateo County Civil Grand Jury 27 257 2022-2023 San Mateo County Civil Grand Jury 28 258 2022-2023 San Mateo County Civil Grand Jury 29 259 2022-2023 San Mateo County Civil Grand Jury 30 260 2022-2023 San Mateo County Civil Grand Jury 31 261 2022-2023 San Mateo County Civil Grand Jury 32 APPENDIX B Timeline of Important Legislative Events 1. 1970 — the Legislature directed HCD to develop guidelines for housing element preparation on one and five year cycles. SB 1489 (Moscone), emphasized housing need, passed in 1971, and ABX 1 of 1971 established more standards. The California Housing Finance Agency (CalHFA), which also assisted communities in providing affordable housing, was created in 1975. The legislation authorized HCD to review local housing elements for conformity to its guidelines. 2. 1976 — Fair-share was added to the guidelines by HCD. The COGs are now given the responsibility by HCD to distribute shares of low-income and moderate-income housing. The local housing element had to include these income requirements — whether or not communities wanted them. HCD also was given responsibility to review local housing elements. Statewide hearings in 1977 brought out a number of positions on housing elements and HCD requirements. 3. Mid 1980’s — AB 2853 (Roos), provided for faster permit processing and higher densities, and allowed the housing element to meet State goals and be reviewed by HCD. COGs would continue to formulate the fair share for each community, but HCD had final approval of the numbers and each community was to revise its Housing Element every five years. 4. 1990s — Cities and counties looked at housing elements, if certified, as providing protection against lawsuits. In addition, this decade also created the concept of regional allocation “sharing burdens of lower- income households among geographic areas,” without mandated goals. 5. 1993 — The Senate Committee on Local Government held hearings on housing element progress and heard concerns that communities were not doing enough and that housing elements were despised by local governments. Bills changed the cycle timeframe, including AB 2172 (Hauser), SB 1703 (Costa) and SC 320 (Committee). Main topics for discussion by the Committee on Housing and Land Use hearings in 1995 were the housing allocations and the Department of Finance (DoF) projections. A common complaint was that the DoF projections were not complete enough for communities to develop appropriate allocations. The COGs projections also were criticized. 6. 1998 — AB 438 (Torlakson), allowing for the creation of sub-RHNA areas, looked at how housing units were counted. 2001 — SB 910 (Dunn) would have included imposing fines on jurisdictions not complying; and would have tied RHNA to transportation planning on a six year cycle. However, this bill did not pass. 2002 — SB 423 (Torlakson) created a jobs and housing balance incentive program, also known as Workforce Housing Incentive Program. In 2003, at HCD’s request, a working group of stakeholders met to make recommendations, which included: ● Develop more transparency in determining fair shares ● Clarify land inventories of building sites ● Ensure inventories were buildable ● Increase HCD review consistency of local elements ● Explore city self-certification ● Devise better housing element enforcement that would penalize non-compliance. 7. 2004 — AB 2348 (Mullin) clarified the relationship between the land inventory and adequate sites requirement, provided guidance on the content of adequate land inventory, and provided greater development certainty. AB 2158 (Lowenthal) revised the process for determining allocation from just 262 2022-2023 San Mateo County Civil Grand Jury 33 DoF to include transportation planning numbers and created a review process. 8. 2005 — AB 1233 (Jones) assured that unmet need from previous RHNA cycles was added into the next cycle. 9. 2017 Housing Legislative Package Approximately 150 housing bills were submitted in 2017. Fifteen relating to funding, streamlining and accountability, were signed by the governor. These bills significantly changed how RHNA is conducted, requiring additional outreach and reporting, increasing the number of factors included, and the ability of HCD to sue individual cities for not meeting requirements. SB 2 (Atkins) Building Homes and Jobs Act is projected to generate hundreds of millions of dollars annually for affordable housing, supportive housing, emergency shelters, transitional housing, and other housing needs via a $75 to $225 recording fee on specified real estate documents. SB 3 (Beall) Veterans and Affordable Housing Bond Act of 2018 places a $4 billion general obligation bond on the November 2018 ballot to fund affordable housing programs and the veterans homeownership program (CalVet). SB 35 (Wiener) streamlines multifamily housing project approvals, at the request of a developer, in a city that fails to issue building permits for its share of the regional housing need by income category. SB 35 city approval of a qualifying housing development on a qualifying site is a ministerial act, without need for CEQA review or public hearings. AB 73 (Chiu) streamlines the housing approval process by allowing jurisdictions to create a housing sustainability district to complete upfront zoning and environmental review in order to receive incentive payments for development projects that are consistent with the ordinance. SB 167 (Skinner), AB 678 (Bocanegra), and AB 1515 (Daly) are three measures that were amended late in the 2017 legislative session to incorporate changes to the Housing Accountability Act (HAA). The HAA significantly limits the ability of a jurisdiction to deny an affordable or market-rate housing project that is consistent with existing planning and zoning requirements. AB 1505 (Bloom) allows a jurisdiction to adopt an ordinance that requires a housing development to include a certain percentage of rental units affordable to and occupied by households with extremely low, very low, low or moderate income. AB 879 (Grayson) expands upon existing law that requires, by April 1 of each year, general law cities and charter cities to send an annual report to their respective city councils, the State Office of Planning and Research (OPR) and HCD that includes information related to implementation of the General Plan. AB 1397 (Low) makes numerous changes to how a jurisdiction establishes its housing element site inventory. AB 72 (Santiago) provides HCD broad new authority to find a jurisdiction’s housing element out of substantial compliance if it determines that REGIONAL the jurisdiction fails to act in compliance with 263 2022-2023 San Mateo County Civil Grand Jury 34 its housing element and allows HCD to refer violations of law to the attorney general. 10. 2018 — SB 828 (Wiener) changed the way HCD determines each region’s RHND, adding a number of new factors for consideration and accounting for “unmet need” in the existing housing stock by applying “adjustment factors” to a region’s total projected households, not just the incremental housing growth. 11. 2018 — AB 1771 (Bloom) and AB 686 (Santiago) strengthened the mandate for regions and local governments to combat discrimination, overcome historic patterns of segregation, and create equal access to opportunity through housing planning and decision-making, in other words, to “affirmatively further fair housing.” AB 1771 (Bloom) added to RHNA an enhanced focus on racial equity with an explicit mandate that COGs’ housing distribution plans affirmatively further fair housing and required COGs to survey jurisdictions on their fair housing activities, to identify regional barriers to furthering fair housing, and to recommend strategies or actions to overcome those barriers. AB 686 (Santiago) created a mandate that local jurisdictions plan and administer housing and community development programs and activities in a manner that affirmatively further fair housing. 12. 2019 — AB 1486 (Ting) strengthened the Surplus Lands Act (SLA), which requires that local agencies provide right of first refusal to affordable housing developers when disposing of surplus land by expanding the scope of land subject to the right of first refusal requirement, updating the mechanics of the surplus land disposal process, extending HCD’s enforcement mandate to include the SLA and establishing financial penalties for violation of the act. AB 1487 (Chiu), authorized ABAG and MTC to place on the ballot regional housing measures to help fund affordable housing and established 3 REGIONAL HOUSING NEEDS ALLOCATION the Bay Area Regional Housing Authority. The 2019-20 State Budget also included significant new resources to support housing planning, including $250 million for local governments and COGs for planning activities. The Bay Area is receiving approximately $50 million in combined funds, split between ABAG and local jurisdictions. SB 330 (Skinner) made further revisions to the HAA, establishing new criteria for housing approvals at the local level, including prohibiting a local agency from subjecting a project to new ordinances, rules or fees after an application is submitted and limiting the number of hearings on a project to five. The bill also prohibits a local agency from lowering the allowed residential density below that level in effect on January 1, 2018 in high rent, low-vacancy areas, as defined. The bill’s provisions sunset in five years. AB-881, “Accessory dwelling units,” and AB-68, “Land use: accessory dwelling units”: Makes many of the current restrictions that cities place on ADUs obsolete. It also provides for a streamlin ed process for approvals. These bills require permits for ADUs added to single-family and multifamily homes to be approved or denied faster. Current law permits these decisions to take 120 days, but this new law requires decisions within 60 days. These approvals or denials must be issued ministerially, so that way, there are fewer potential issues to encounter. Cities and counties may establish minimum and maximum ADU size requirements, but the maximum size cannot be less than 850 square feet for a one -bedroom ADU or 1,000 square feet for more than one bedroom. 264 2022-2023 San Mateo County Civil Grand Jury 35 Most importantly, these bills prohibit any lot coverage, minimum lot size, etc. requirements that municipalities have. Cities have enacted these laws to have the effect of making it impossible to bu ild an ADU. Cities cannot require the correction of nonconforming zoning conditions as part of the approval process. SB-13 Accessory dwelling units are similar to AB-881 and AB-68 with a couple of significant differences. Before this bill, local agencies could require that the person applying for the ADU occupy either the primary residence or the proposed new structure. This bill exempts from these requirements all proposed ADUs until Jan. 1, 2025. Additionally, this bill removes the impact fee for ADUs sm aller than 750 square feet. Even for ADUs larger than that, the impact fees assessed must correlate with the square footage of the primary residence. SB-13 makes building ADUs cheaper and also removes an essential regulation. Now, landlords who rent their properties out can apply for an ADU for their rental properties. AB-670, “Common interest developments: accessory dwelling units,” makes it easier for people within HOA complexes to construct ADUs. Specifically, it prevents banning or unreasonably restricting on single-family lots on the construction of these units. Presently, many HOAs have CCRs ("conditions, covenants and restrictions") that prevent people from building ADUs. HOAs may worry about the uniformity of the properties if one has an ADU on it, or they might be concerned that they don't know who is and who isn't renting from an ADU. Regardless, HOAs now need to have a way for people to construct ADUs if they so choose. HOAs will likely challenge this bill, at least to some degree, in court, but for now, if you live in an HOA complex with single-family homes, you can construct an ADU. AB-671, “Accessory dwelling units: incentives," requires that general plans incentivize homeowners in some way to construct these ADUs and make them available for low-to-moderate-income households to rent. While it doesn't specify what these incentives will be, it does require local agencies to think about financial incentives and construct a plan. 265 2022-2023 San Mateo County Civil Grand Jury 36 APPENDIX C ADUs: An American Tradition 266 2022-2023 San Mateo County Civil Grand Jury 37 APPENDIX D Housing Elements Are an Iterative Process 267 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-657 Agenda Date:8/23/2023 Version:1 Item #:14a. Resolution approving the draft response to the San Mateo County Grand Jury Report titled,“Second Units: Affordable Housing’s Panacea or Prevarication?” WHEREAS,on June 12,2023,the San Mateo County Civil Grand Jury released a report titled “Second Units: Affordable Housing’s Panacea or Prevarication?””(the “Report”)with seven findings regarding second unit affordability and their use to meet the Regional Housing Needs Allocation for Cycle 6 and six recommendations intended to encourage affordability triggers and reporting; and WHEREAS,the City of South San Francisco is required to respond to the Report within 90 days of its filing,or by September 11, 2023; and WHEREAS,the City’s response must include a statement as to whether or not the City agrees or disagrees with each finding, as well as a response to each recommendation; and WHEREAS,responses to recommendations must state whether the recommendation has been implemented, will be implemented,requires further study,or will not be implemented These statements must be accompanied by a detailed explanation; and WHEREAS, City staff has prepared a response to the Report, attached herein as Exhibit A. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby approve the draft response,attached hereto as Exhibit A,to the San Mateo County Grand Jury Report titled “Second Units:Affordable Housing’s Panacea or Prevarication?”and authorize the City Manager or designee to submit the response in a manner consistent with the approach described in the Grand Jury Report correspondence. ***** City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™268 Dear Members of the Grand Jury, Thank you for the opportunity to comment on the report titled, “Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication?”. Please find our response to the findings and recommendations of the report below. I. Response to Findings F1. Due to recent changes in California ADU-related laws, local governments cannot condition ADU permits in San Mateo County on complying with affordability monitoring and verification. South San Francisco agrees with this finding. F2. San Mateo County and most of its municipalities rely on ADUs to meet their affordable housing commitments in their RHNA-6 plans. South San Francisco partially agrees with this finding. While South San Francisco has previously counted ADUs to meet affordable housing commitments in RHNA at the MODERATE, NON-DEED RESTRICTED category for Annual Progress Report purposes, it is one of many strategies to meet the City’s RHNA obligation. Specifically, South San Francisco has a total lower income housing RHNA of 2,093 very-low, low- and moderate-income units and using the accepted HCD formula for allocating ADUs, up to 304 of these projected units could be assumed for lower income housing production. This is approximately 15% of overall lower income units in South San Francisco’s RHNA allocation. Additionally, ADUs only make up 1.8% of overall projected RHNA capacity – the vast majority of development opportunities are spread throughout the City and South San Francisco only notionally relies on and applies ADU potential to meet RHNA Cycle 6. Total RHNA Summary Very- Low Units Low Units Moderate Units Above- Moderate Units Total Units RHNA 871 502 720 1,863 3,956 RHNA w/20% Buffer 1,045 602 864 2,236 4,747 Type Pipeline Projects 225 408 50 2,898 3,581 ADUs (Based on High Projection) 102 101 101 - 304 Opportunity Sites 546 1,319 580 10,663 13,108 Projected Total to Comply with RHNA 873 1,828 731 13,561 16,993 CITY COUNCIL 2023 FLOR NICOLAS, MAYOR (DIST. 3) MARK NAGALES, VICE MAYOR (DIST. 2) MARK ADDIEGO, MEMBER (DIST. 1) JAMES COLEMAN, MEMBER (DIST. 4) EDDIE FLORES, MEMBER (DIST. 5) SHARON RANALS, INTERIM CITY MANAGER DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT (650) 829-6620 FAX (650) 829-6657 E-MAIL WEB-ECD@SSF.NET 269 Additionally, South San Francisco has already developed and implemented the following programs as part of the adopted Housing Element Policies: • Revising our zoning codes to allow for increased density, which allow for housing that is naturally more affordable; • Commercial impact fees in place to generate affordable housing funds; • Operation of a two-year pilot program to provide ADU construction management through Hello Housing; • Streamlined permitting processes for affordable housing using State law; and • Inclusionary zoning requirements that require 15% of new units be rented or sold affordably. F3. Atherton, Hillsborough, Portola Valley, and Woodside rely on ADUs to meet as much as 80 percent of their affordable housing commitments in their RHNA-6 plans. Not applicable: South San Francisco is not named in this finding and therefore has no comment. F4. HCD has instructed San Mateo County jurisdictions to monitor and verify future ADU production and affordability every two years but has yet to specify how to verify whether very low-, low- or moderate-income households are occupying the ADUs as planned. South San Francisco partially agrees with this finding. We do not expect HCD to specify how to verify the income levels of ADU occupants. Additionally, HCD is only asking for verification at the initial time of occupancy. South San Francisco is planning on supporting a regional ADU monitoring effort through ABAG or 21 Elements, a long-standing collaboration among the 21 jurisdictions of San Mateo County. Additionally, South San Francisco has a draft Program in the adopted Housing Element per HCD input and revisions to address future ADU production and monitoring relative to RHNA expectations: Program CRT-6.1 – Continue to support the development of secondary dwelling units consistent with State Law and educate the community about these standards. City will continue to allow permissive design standards for ADUs with no parking required in most instances, reduced setbacks, larger units and ADUs allowed on both single- and multi-family zoned parcels. Actively promote participation in the City’s two-year pilot program Hello ADU for comprehensive project management support for ADU construction. City shall track compliance with ADU construction through the Annual Progress Report to reconcile trends with actual ADU permits issued and commit to new ADU promotion programs if ADU construction falls more than 30% off-trend. Responsibility: Department of Economic and Community Development – Planning Division; Planning Commission Time Frame: Annual reporting to HCD through the Annual Progress Report; if ADU production and affordability falls 30% below recent trend line assumptions, City shall adopt alternate measures (e.g., incentives, funding, development standard modification, rezoning) to maintain adequate sites to accommodate the regional housing need allocation by income group and promote ADU construction within six months. 270 Funding Source: Staff time to promote program; City funding for promotion programs, additional construction management. F5. Other than Brisbane and Redwood City, San Mateo County and its jurisdictions have yet to articulate how they will monitor and verify ADU production or affordability. South San Francisco partially agrees with this finding. San Mateo County jurisdictions met on June 20, 2023 to discuss potential strategies for monitoring ADU affordability levels. South San Francisco is planning to support a regional ADU monitoring effort through ABAG or 21 Elements. We expect this monitoring effort to begin no later than two years after the Housing Element was due (early 2025). Additionally, South San Francisco has a draft Program in the adopted Housing Element per HCD input and revisions to address future ADU production and monitoring relative to RHNA expectations: Program CRT-6.1 – Continue to support the development of secondary dwelling units consistent with State Law and educate the community about these standards. City will continue to allow permissive design standards for ADUs with no parking required in most instances, reduced setbacks, larger units and ADUs allowed on both single- and multi-family zoned parcels. Actively promote participation in the City’s two-year pilot program Hello ADU for comprehensive project management support for ADU construction. City shall track compliance with ADU construction through the Annual Progress Report to reconcile trends with actual ADU permits issued and commit to new ADU promotion programs if ADU construction falls more than 30% off-trend. Responsibility: Department of Economic and Community Development – Planning Division; Planning Commission Time Frame: Annual reporting to HCD through the Annual Progress Report; if ADU production and affordability falls 30% below recent trend line assumptions, City shall adopt alternate measures (e.g., incentives, funding, development standard modification, rezoning) to maintain adequate sites to accommodate the regional housing need allocation by income group and promote ADU construction within six months. Funding Source: Staff time to promote program; City funding for promotion programs, additional construction management. F6. Without effective ADU monitoring and verification, it will be impossible to evaluate whether the jurisdictions are meeting their RHNA-6 obligations for low-, very-low, and moderate-income housing units. South San Francisco partially agrees with this finding. As stated above, South San Francisco is planning to support a regional approach to monitoring ADU affordability. Unless ADUs are specifically deed-restricted for very-low or low-income housing, South San Francisco will likely only consider ADUs under the moderate-income, non-deed restricted category for the Annual Progress Report to be conservative about RHNA compliance. South San Francisco is not actively relying on 271 ADUs to meet RHNA Cycle 6 – instead, our vast and targeted housing programs and opportunity sites will ensure that the City meets its regional housing obligations. F7. ADU affordability and occupancy could be monitored by agencies such as HIP Housing which has proven systems and processes to verify occupancy of deed-restricted rental properties in San Mateo County. South San Francisco agrees with this finding. HIP is one potential partner agency. Many jurisdictions, including South San Francisco, provide funding to HIP Housing to operate their homesharing and other housing programs. As the regional efforts to monitor ADU affordability move forward the City will ensure that nonprofit partners like HIP are engaged in these efforts, including gauging their interest as potential operators of such a program. II. Response to Recommendations R1. San Mateo County and each City should immediately stop using ADUs to meet their State- mandated very low-, low-, and moderate-income housing targets in their Housing Element submissions until they have also proposed an effective monitoring system that verifies how newly developed ADU’s will be used. The recommendation will not be implemented because it is not warranted or is not reasonable. While South San Francisco shares the Civil Grand Jury’s goal to increase ADU affordability monitoring, it is not feasible to revise our Housing Element to eliminate the use of ADUs to meet affordable housing goals. The Housing Element was developed through a rigorous process of multiple years of public input and revisions. South San Francisco is close to a certified submission to HCD; it is not feasible or good policy for us to make a major change to our housing assumptions this late in the process. However, South San Francisco is committed to following state housing law and to supporting the development of an effective regional ADU monitoring program which will be operated by 21 Elements or ABAG. South San Francisco is also supporting the development of a new ADU nonprofit that will have programs to incentivize the production of affordable ADUs in San Mateo County. R2. By February 1, 2024, San Mateo County and each City should develop, adopt, and implement a verification system capable of monitoring and verifying how newly developed ADU’s are being used. Part of the recommendation has yet to be implemented but could be implemented in the future. However, part of the recommendation is not warranted. South San Francisco agrees that it is important to have high quality information about who is living in ADUs. The City may participate in the ABAG or 21 Elements ADU monitoring system. The potential monitoring is projected to launch in January 2025 and will likely survey people about their plans for their ADU at the time permits are issued. Due to homeowner privacy concerns and the cost of engaging with thousands of homeowners every year, it would not be practical to have an ongoing verification system that checks the income of every resident of every ADU in San Mateo County. R3. By February 1, 2024, San Mateo County and each City should develop and adopt incentives for ADU owners which could be offered in exchange for deed restrictions that would include requirements for ADU tenants to participate in independent monitoring. 272 This recommendation has yet to be implemented but may be implemented in the future. South San Francisco agrees with the goal of adopting an affordable ADU program by means of a current program – the City subsidizes project management and design of ADUs for participating South San Francisco homeowners. The City is also learning more about the possible creation of an ADU nonprofit to serve San Mateo County jurisdictions and 21 Elements, working on behalf of the City, have been researching best practices. The draft work plan for the nonprofit calls for it to offer programs to incentivize the production of affordable ADUs and support homeowners in constructing ADUs in exchange for agreeing to rent at affordable levels. The nonprofit, which may partner with HIP Housing or SMCo HEART, is projected to launch in July 2024 and may be financially supported by San Mateo County jurisdictions as well as private philanthropy if possible. R4. By February 1, 2024, San Mateo County and each City should track the intended use of ADUs – rented or non-rented – during the permitting process and offer incentives in exchange for deed restrictions that require ADUs to be used as rentals. This recommendation has yet to be implemented but may be implemented in the future. As part of the monitoring program referenced in response to R2, South San Francisco may track the intended use of ADUs. South San Francisco may develop an incentive program that offers incentives in exchange for affordability requirements such as deed restrictions per the Housing Element program CRT 6.1, as reviewed by HCD, and as recommended by the City Council at a future date. Additionally, the City will utilize the two-year pilot program with Hello Housing for ADU construction management to provide data on the intended use of ADUs for a more holistic data point that can be shared with San Mateo County’s 21 Elements working collaborative. R5. By April 1, 2024, San Mateo County and each City should develop and adopt a new ADU affordability distribution formula specific to each jurisdiction to the extent they are used for meeting the very low-, low-, and moderate-income housing requirements in their RHNA housing elements. The recommendation will not be implemented because it is not warranted or is not reasonable. While we agree with the importance of an accurate distribution formula, given the relative small size of South San Francisco a more meaningful distribution formula can be attained by collecting data on ADUs constructed across all San Mateo County jurisdictions. South San Francisco] is supporting the creation of an ADU monitoring program through 21 Elements or ABAG which will collect data that can be used to revise the distribution formula based on actual observed income levels. The future non profit may partner with HIP Housing or SMCo HEART. The UC Berkeley study surveyed thousands of homeowners statewide with repeat mailing… the data was aggregate to reduce the margins of errors. The margin of error would be too large if we are only surveying a dozen or couple of dozen households. There is also no evidence in the data to suggest significant variation from city to city. The recommendations accepted by HCD of 30/30/30/10 had a significant cushion built in to ensure cities did not accidentally underproduce the amount of housing needed. R6. San Mateo County and each City should consider working together to address Recommendations 2 and 3. This recommendation has been implemented. 273 San Mateo County jurisdictions work collaboratively through 21 Elements to develop, adopt, and implement housing policies and programs in the county. San Mateo County jurisdictions are already working together to address recommendations 2 and 3. 274 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-665 Agenda Date:8/23/2023 Version:1 Item #:15. Report regarding a resolution approving a professional services agreement with Plante &Moran,PLLC for Enterprise Resource Planning consulting services.(Tony Barrera, Director of Information Technology) RECOMMENDATION City staff recommends approving a professional services agreement with Plante &Moran PLLC for Enterprise Resource Planning consulting services in the amount not to exceed $197,680 and authorizing the City Manager to execute the agreement.The current financial system has reached its end of life and will not be supported in the next couple of years. BACKGROUND/DISCUSSION The City has initiated a critical endeavor to replace its existing financial system with a more modern Enterprise Resource Planning (ERP)solution that can seamlessly integrate the four disparate software systems used by City departments.An ERP software system is a system that incorporates most or all software applications into a single solution.In May 2023,the Information Technology (IT)Department released a Request for Proposals (RFP)to engage an Enterprise Resource Planning consultant.The consultant's primary responsibilities would include conducting a software needs assessment across all departments to develop a comprehensive Enterprise Resource Planning RFP seeking software vendors capable of meeting the City's requirements. The IT Department’s consulting services RFP consisted of seven defined tasks to ensure clarity and alignment with the City's objectives. Task #1 - Project Management Task #2 - Needs Assessment/ Gap Analysis, Task #3 - Develop a Request for Proposal (RFP) Task #4 - Develop an Action Plan to Implement Solution Task #5 - Evaluation and Selection of Vendor Task #6 - Contract Negotiations Task #7 - Implementation (For budgeting purposes) The document was made available on the City's procurement site,Opengov,for over a month.During this period,it was viewed by 468 companies who follow the South San Francisco procurement site,with 47 downloads. Ultimately, 11 companies submitted proposals for consideration. A committee consisting of key city staff members,including the IT Director,HR Director,Finance Director, Finance Deputy Director,City Building Official,and Deputy Building Official,reviewed the 11 proposals. After careful evaluation,the committee selected five companies -Plante &Moran,BerryDunn,SoftResources, Avero Advisors,and SDI Presence to proceed to the interview stage of the selection process.During the interviews,each consulting company was given an hour to present their approach and methodology for the software assessment, RFP development, vendor selection process and contract negotiations. City staff assessed the companies based on the following criteria: 1.Quality of the proposal and responses to specific RFP questions. 2.Experience in conducting similar fiscal analyses and reports for local government agencies in City of South San Francisco Printed on 8/18/2023Page 1 of 3 powered by Legistar™275 File #:23-665 Agenda Date:8/23/2023 Version:1 Item #:15. California. 3.Qualifications and expertise of the key personnel assigned to the project. 4.Accessibility of key personnel to the City's staff during the project. 5.Understanding of the City's objectives. 6.Reasonableness of fees and cost proposals. 7.Project management capability, specifically the ability to deliver high-quality analysis and work within the City's desired timeline. After thorough evaluation and close scoring,city staff unanimously agreed that Plante &Moran presented the most comprehensive approach and methodology for the project.They demonstrated a clear understanding of the city's requirements;they have an excellent approach to the needs/gap analysis and have a well-thought-out approach to vendor selection and negotiations. Below is the combined scoring sheet: IT Finance Deputy Fin HR CBO Totals Plante & Moran 88 87 91 94 83 443 Berry Dunn 87 83 90 95 85 440 SDI Presences 88 82 87 75 88 420 Soft Resources 86 75 88 77 85 411 Avero Advisor 80 78 87 71 57 373 City staff agreed that the Plante & Moran proposal, despite having the second-highest cost, included all the essential components required for a successful project. The components that made Plante & Moran stand out from the rest was their well thought out needs assessment and vendor selection approach, factors which staff considered justified their higher price. The costs are specifically attributed to Tasks 1-6 on Page 1 of this document. Vendor Cost SDI Presence $ 108,150.00 SoftResources LLC $ 145,100.00 BerryDunn $ 161,000.00 Plante & Moran, PLLC $ 197,680.00 Avero Advisors $ 247,301.00 The City is confident that the selection of Plante &Moran as the consulting company will ensure a seamless and successful transition to the modern ERP system,streamlining operations,and enhancing efficiency across all departments. The project is poised to move forward with Plante & Moran’s expertise and support. FISCAL IMPACT The total cost of the project is $197,680 which includes an optional “process mapping”service for $19,600. The City of South San Francisco Finance Department has appropriated sufficient funds for this project in the 2023-2024 fiscal year budget. RELATIONSHIP TO STRATEGIC PLAN This effort is included in the City’s Strategic Plan.It aligns with Priority #2 which is focused on enhancing quality of life. City of South San Francisco Printed on 8/18/2023Page 2 of 3 powered by Legistar™276 File #:23-665 Agenda Date:8/23/2023 Version:1 Item #:15. CONCLUSION The City of South San Francisco financial system has reached its end of life and will not be supported in the next couple of years.Initiating the replacement process is imperative,as it not only promises a new financial system,but also offers the opportunity to integrate payroll,capital projects,and potentially the city permitting system into a single comprehensive solution.Staff recommends the City Council approve the professional service contract with Plante & Moran, which will kickstart the search for a new ERP system. City of South San Francisco Printed on 8/18/2023Page 3 of 3 powered by Legistar™277 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-666 Agenda Date:8/23/2023 Version:1 Item #:15a. Resolution approving a professional services agreement with Plante &Moran,PLLC for Enterprise Resource Planning (ERP)Consulting services in the amount not to exceed $197,680 and authorizing the City Manager to execute the agreement. WHEREAS, the City’s current financial system has reached its end of life and will not be supported in the next couple of years; and WHEREAS, the City has initiated a critical endeavor to replace its existing financial system with a more modern Enterprise Resource Planning (ERP) solution that can seamlessly integrate the four disparate software systems used by City departments; and WHEREAS, in May 2023, the Information Technology (IT) Department released a Request for Proposals (RFP) to engage an Enterprise Resource Planning consultant; and WHEREAS, eleven companies submitted proposals reviewed by a committee made up of key city staff , five companies were selected for interviews; and WHEREAS, the primary function of the selected consultant, after conducting a needs assessment, would be to develop a RFP seeking software vendors capable of meeting the City’s requirements; and WHEREAS, the committee unanimously selected Plante & Moran, PLLC based on their comprehensive approach and methodology for the project; and WHEREAS, the total cost of the project is $197,680 which includes an optional $19,600 for a process mapping service; and WHEREAS, a new financial system offers the opportunity to integrate payroll, capital projects, and potentially the city permitting system into a single comprehensive solution. NOW THEREFORE BE IT RESOLVED by the City Council of the City of South San Francisco that it hereby: 1.Approves the professional services agreement with Plante &Moran,PLLC for a needs assessment for ERP replacement services,a copy of which is attached hereto and incorporated herein as Exhibit A,in the amount not to exceed $197,680 which includes an optional service of $19,600 for process mapping. 2.Authorizes the City Manager to execute the services agreement in substantially the same form as Exhibit A,and to make any revisions,amendments,or modifications deemed necessary to carry out the intent of this Resolution which do not materially alter or increase the City’s obligations thereunder, subject to approval as to form by the City Attorney. City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™278 Short Form Services Agreement [Rev:11/14/2016] 1 SOUTH SAN FRANCISCO SERVICES AGREEMENT This Services Agreement (this “Agreement”) is made and entered into between the City of South San Francisco, a municipal corporation (“City”) and Plante & Moran, PLLC (“Consultant”) effective as of August 4, 2023 (the “Effective Date”). City and Consultant are hereinafter collectively referred to as (the “Parties”). In consideration of their mutual covenants, the Parties hereby agree as follows: 1. Scope of Services. Consultant shall provide the following services and/or materials (“the Work”): Provide a needs assessment for ERP Replacement Services, as more specifically described in the Scope of Services, attached hereto as Exhibit A. The Work shall commence on September 13, 2023, and shall be completed to the satisfaction of the City by June 30, 2024 unless such date is extended or otherwise modified by the City in writing. In the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of the main body of this Agreement shall prevail. 2. Payment. City shall pay Consultant an amount not to exceed: One Hundred Ninety- Seven Thousand Six Hundred Eight Dollars ($197,680.00) for the full and satisfactory completion of the Work in accordance with the terms and conditions of this Agreement. The calculation of payment for the Work shall be set forth as follows: Plante Moran will invoice the City on a monthly basis for services rendered in the prior month. The amount stated above is the entire compensation payable to Consultant for the Work performed hereunder, including all labor, materials, tools and equipment furnished by Consultant. City shall make payments, based on invoices received, for Work satisfactorily performed. City shall have thirty (30) days from the receipt of an invoice to pay Consultant. 3. Independent Contractor. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the City and Consultant. At all times Consultant shall be an independent contractor and City shall not control the manner of Consultant accomplishing the Work. Consultant is not authorized to bind the City to any contracts or other obligations without the express written consent of the City. 4. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the “City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”), in each case to the extent arising out of or in connection with Consultant’s negligence or willful misconduct in Consultant’s performance of, or its failure to comply with, obligations under this Agreement, except such Liability caused by the negligence or willful misconduct of the City Indemnitees. 5. Insurance. Prior to beginning the Work and continuing throughout the term of this Agreement, Consultant (and any subcontractors) shall, at Consultant’s (or subcontractor’s) sole cost and expense, furnish the City with certificates of insurance evidencing that Consultant has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage (subject to policy exclusions and limitations). The policy shall also include coverage for liability arising out of the use and operation 279 Short Form Services Agreement [Rev:11/14/2016] 2 of any City-owned or City-furnished equipment used or operated by the Consultant, its personnel, agents or subcontractors. C. Automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for hired and non-owned vehicles. D. Professional Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. All insurance policies except the professional liability insurance shall be written on an occurrence basis and shall name the City Indemnitees as additional insureds with any City insurance shall be secondary and in excess to Consultant’s insurance. If the Consultant’s insurance policy includes a self- insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The certificates shall contain a statement of obligation on the part of the carrier to notify City of any material change, cancellation, termination or non-renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal. The City’s Risk Manager may waive or modify any of the insurance requirements of this section. 6. Compliance with all Applicable Laws; Nondiscrimination. Consultant shall comply with all applicable local, state and federal laws, regulations and ordinances in the performance of this Agreement. Consultant shall not discriminate in the provision of service or in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, religion, gender, marital status, sexual orientation, age, physical or mental disability in violation of any applicable local, state or federal laws or regulations. 7. Termination. City may terminate or suspend this Agreement at any time and without cause upon written notification to Consultant. Upon receipt of notice of termination or suspension, Consultant shall immediately stop all work in progress under this Agreement. The City's right of termination shall be in addition to all other remedies available under law to the City. 8. Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant 280 Short Form Services Agreement [Rev:11/14/2016] 3 for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. (A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. (B) Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776. 9. Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. 10. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 11. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 12. Non-Liability of Officials, Employees and Agents. No officer, official, employee or agent of City shall be personally liable to Consultant in the event of any default or breach by City or for any amount which may become due to Consultant pursuant to this Agreement. 13. Prevailing Party. In the event that either party to this Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 14. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: 281 Short Form Services Agreement [Rev:11/14/2016] 4 Consultant: Plante & Moran, PLLC 3000 Town Center, Suite 100 Southfield, MI 48075 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 15. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. 16. Assignment, Governing Law. The Consultant may not assign any of Consultant’s obligations under this Agreement without the City’s prior written approval. This Agreement is governed by California law. The jurisdiction for any litigation arising from this Agreement shall be in the state of California, and shall be venued in the County of San Mateo. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written above. CITY: CONSULTANT: By: _____________________________ By: _________________________ Sharon Ranals, City Manager Print Name: ___________________ Title: ________________________ APPROVED AS TO FORM: Company: _____________________ Date: ___________________________ ____________________________ City Attorney 2729961.1 282 Needs Assessment for ERP Replacement Services City of South San Francisco PLANTE MORAN |4 Executive Summary and Understanding of Required Services Our understanding of the City’s requirements We have read and understand the requirements in your RFP. You are seeking a qualified partner, who can assist the City with documenting requirements, developing an RFP and ultimately selecting a new ERP system to support the City’s needs. The scope includes: Documenting and analyzing your current business systems and processes; Identifying gaps in functionality, inaccuracies and inefficiencies; Developing an action plan to implement a new ERP system at the City. Documenting new features to be gained through a modern system; Developing functional and technical requirements for a new ERP system; and Developing the RFP, evaluating responses and assisting with selecting a new solution. Helping manage the implementation for the City once a system is selected. The expertise we bring to the table Plante Moran has been providing ERP system needs assessment, software selection, and implementation consulting services to public sector clients for the last 40 years, which we believe is the most years of continuous municipal software consulting experience of any firm providing similar services to the public sector. The list below highlights a subset of clients whom Plante Moran has served to evaluate and/or replace legacy systems.Those with an * after their name represent clients who replaced a Tyler Eden legacy system. City of Santa Maria, CA* Placer County Water Agency, CA City of San Mateo, CA* City of Carlsbad, CA Monterey County, CA Marin County, CA City of St. Charles, MO City of Asheville, NC City of Columbia, MO City of Pueblo, CO City of Bend, OR City of Paducah, KY City of Winter Park, FL Montgomery County, TX City of Baton Rouge, LA City of Coral Springs, FL Gulf Coast Authority, TX* City of Longview, TX* Village of Elk Grove, IL Miami-Dade County, FL Milwaukee County, WI Anoka County, MN Gwinnett County, GA Project workplan Our consultants have developed a proven methodology and tools to mitigate risk and achieve project success. Tasks 1 through 5 outlined in the methodology below typically takes around 12 months to complete upon project initiation. A detailed timeline will be provided and discussed during project initiation. Our methodology for this project includes the following key tasks to meet the City’s needs: Here’s our roadmap to meeting your needs: Exhibit A 283 Needs Assessment for ERP Replacement Services City of South San Francisco PLANTE MORAN |5 Task 1: Project Management We will set up the project for success by defining project scope, deliverables, and timetables. These objectives will be accomplished through the development of a project organizational structure, project charter, detailed project plan, and regularly scheduled progress meetings. Specific project management steps are defined below. Project activities Deliverables / Action items 1.1 Initiate the project and define project structure Host project initiation meeting to define governance structure, scope, deliverables, timelines, and a project management plan 1.2 Establish project collaboration center Establish collaboration site to serve as a repository for documentation developed during the engagement 1.3 Develop project charter Project charter document detailing project roles and responsibilities, objectives, and scope of the project team 1.4 Develop and finalize project schedule/plan Develop a detailed project schedule and plan Develop project communications plan 1.5 Coordinate status meetings Schedule regular meetings with the City to provide updates Task 2: Needs Assessment, Gap Analysis, and Action Plan We’ll perform a process and needs assessment and gather functional requirements needed to streamline the City’s business practices. We’ll review current documents and confirm important details with process owners and end users in interviews. Information from this phase will feed into the request for proposal (RFP) for an ERP. This task combines task 2 (needs assessment/gap analysis) with task 4 (action plan) of the City’s RFP as these two items are complementary the City will receive greater benefit in completing these together. The Gap Analysis portion of the assessment will identify opportunities for improvement while the action plan will build on opportunities identified by sharing steps to make improvements. Project activities Deliverables / Action items 2.1 Educational demonstration guidance Provide guidance on potential ERP solutions Share sample educational demonstration agenda Discuss City approach to educational software demonstrations 2.2 Review key source documents Collect and review the City supporting documents for the ERP project Review City's existing systems, process maps, procedures, and policies 2.3 Conduct infrastructure review Distribute technical questionnaire and perform technical interview Document infrastructure readiness for a new ERP system 284 Needs Assessment for ERP Replacement Services City of South San Francisco PLANTE MORAN |6 Project activities Deliverables / Action items 2.4 Project kick-off meeting and stakeholder interviews Facilitate Citywide kick-off meeting Coordinate and conduct interviews with process owners, key stakeholders, City departments, and executive leadership Educate City staff on best practices to begin change management 2.5 Prepare current and future state process maps (10 processes) – OPTIONAL Determine up to ten (10) key business processes to document Discuss and develop current state processes in stakeholder interviews Create future state process maps to show process improvements from current state and facilitate conversations to discuss changes 2.6 Document findings and opportunities for improvement Document gaps where current practice deviates from best practice Share opportunities for improvement from the current state that can be achieved along that are prioritized by type and timing 2.7 Assist with decision making process for improvement opportunities - OPTIONAL Assist with decision making process for opportunities identified in task 2.4 to prioritize documented opportunities by determining timing, decision maker, and next steps so that the City can start making improvements. Facilitate up to eight (8) meetings with the City to assist this process 2.8 Define software requirements and use cases Develop a list of prioritized functional and technical ERP system requirements for the City to review Prioritize requirements as either essential, desired, and optional 2.9 Develop ERP assessment, gap analysis, and action plan Develop an assessment/gap analysis with findings and opportunities Document an action plan for next steps and key considerations for selection such as risks, deployment, staffing, timeline, etc. Share marketplace overview information including ERP trends Task 3: Develop Request for Proposals (RFP) Using the findings from the Needs Assessment and Gap Analysis, our team will build an RFP that will fit the City’s unique requirements. We will work with the City’s purchasing staff to determine the best approach to develop guidelines, requirements, desired interfaces, and any required forms from the vendors. Project activities Deliverables / Action items 3.1 Develop solution selection criteria and define decision making process Establish solution selection criteria for vendor proposals Identify procurement advisory and selection team candidates Create scoring templates for evaluators with selected criteria 285 Needs Assessment for ERP Replacement Services City of South San Francisco PLANTE MORAN |7 Project activities Deliverables / Action items 3.2 RFP preparation and delivery planning Distribute and discuss procurement planning matrix for the RFP Confirm procurement decisions prior to developing the RFP 3.3 Develop enterprise application migration plan and interface requirements Document application migration plan with recommend applications to be replaced, maintained, or integrated with the selected ERP system Identify interface listing for systems that will be maintained 3.4 Develop request for proposal (RFP) document Develop an ERP RFP to solicit vendor responses which will include background information on City and scope, proposal submission guidelines, requirements, desired interfaces, etc. Meet with City to review and finalize the RFP document Create pricing forms and vendor forms to distribute with the RFP 3.5 Assist with distribution of RFP document Distribute RFP with pricing forms, requirements, and vendor forms Create vendor contact distribution list to notify of the RFP release Task 4: Evaluation and Selection of Vendor This phase includes review of vendor proposals, coordination of vendor demonstrations, interviews, and facilitation of selection committee. Ultimately, the City will select semi-finalist and finalist ERP system(s) and vendor(s) based on selection criteria. We’ll provide coaching to the City throughout the process. Project activities Deliverables / Action items 4.1 RFP Pre-proposal activities Draft an agenda for the vendor pre-proposal meeting and attend Provide draft responses to vendor questions for the addendum 4.2 Develop vendor demonstration materials Develop materials to use during vendor demonstration or interviews Facilitate City review process of vendor demonstration materials 4.3 Analyze and evaluate ERP vendor proposals Analyze vendor proposal responses and provide analysis: requirements compliance analysis, cost analysis, and vendor comparison Facilitation of proposal analysis meeting to introduce analysis tools 4.4 Facilitate vendor shortlist process Compile scoring forms for City to shortlist semi-finalist vendors Participate in proposal review meetings to help with shortlist process 4.5 Support vendor solution interviews and demonstrations Coordinate a recommended two step approach for demonstrations starting with half day interviews (step 1) for shortlist vendors followed by potential multi-day demonstrations (step 2) for finalist vendors Provide interview agendas and facilitate up to four (4) interviews Provide demonstration agendas for lengthier demonstrations 286 Needs Assessment for ERP Replacement Services City of South San Francisco PLANTE MORAN |8 Project activities Deliverables / Action items 4.6 Support post- demonstration due diligence activities Provide vendor reference checking forms Help the City prepare for site visits to reference sites Assist with review of any follow-up questions/answers for vendors 4.7 Assist in the selection of the preferred vendor Compile final scoring forms completed by City staff Facilitate a meeting to select finalist vendor Task 5: Contract Negotiations We will review the license and support agreements provided by the vendor and help the City plan for changes to the contractual terms, conditions, and costs. to protect the City’s long-term interests. The City will make management decisions and determine the approach with us about who will facilitate the negotiations. Project activities Deliverables / Action items 5.1 Contract negotiations advisory services Review contract and discuss contract negotiation strategy Recommended terms and conditions and strategies for SOW development Task 6: Implementation project management assistance The scope of this phase will involve all activities to initiate, plan, configure, test, and accept the in-scope ERP solution identified. Project activities Deliverables / Action items 6.1 Project initiation and implementation planning support services Facilitate start-up activities including to align the City and vendor Develop implementation plan documents (including project plan) Customize project management tools for budget monitoring, deliverables tracking, and roles and responsibilities 6.2 Project execution and control support services Support project management activities such as monitoring issues and action items listing, risks, change orders, budget tracking, etc. Work with vendor to manage the implementation scope and schedule Participate in project management status meetings with the vendor 6.3 Project closing and post- implementation support Determine ongoing support procedures Close out contracts and conduct project debriefing sessions 287 Needs Assessment for ERP Replacement Services City of South San Francisco PLANTE MORAN |1 5 Fees and Charges Plante Moran proposes a firm, fixed-fee schedule for the non-optional proposed services. We would like to emphasize that our cost and work plan are flexible and we welcome the opportunity to work with the City to finalize a work plan and costs that meet your needs. Pricing outlined is based upon the project fee assumptions provided within this cost proposal. Phase Proposed fees Task 1: Project Management $31,920 Task 2: Needs Assessment, Gap Analysis, and Action Plan $70,840 Task 3: Develop a Request for Proposals (RFP)$17,080 Task 4: Evaluation and Selection of Vendor $44,240 Task 5: Contract Negotiations $14,000 Task 6: Implementation Project Management Assistance $360,000 Total of proposed items only (excluding implementation) $178,080 Fee assumptions Plante Moran’s fees for the engagement described in the project approach section are based upon the assumptions listed below. Should these assumptions change, we would adjust our professional fees accordingly, in consultation with the City. Project Resources and Governance 1. The City will assign appropriate qualified staff to key project roles and maintain consistency of its resources. 2.The City will assign a project manager for all phases that will work directly with Plante Moran staff. Project status meetings will be conducted remotely and occur no more than bi-weekly. 3. City staff are available for interviews scheduled by Plante Moran and the City’s project manager. Service Delivery 4.Plante Moran will deliver all services for all engagement phases in a hybrid manner, with key project activities performed on-site, unless specified and mutually agreed upon in project plan. (1) Our proposed pricing assumes that the following key activities will be performed on-site: project kick-off, stakeholder interviews, and vendor interviews. 288 Plante Moran Billing Schedule Plante Moran proposed a not-to-exceed total contract amount for the proposed services. Plante Moran will invoice the City on a monthly basis for services rendered in the prior month. Hours identified according to the activities listed may be reallocated to different phases to meet project needs in consultation with Plante Moran to provide greater flexibility at the City’s option, but will not exceed the total not-to-exceed total contract amount. 289 1 Dawson, Joanna From:Brian Pesis <Brian.Pesis@plantemoran.com> Sent:Tuesday, August 15, 2023 8:33 AM To:Dawson, Joanna; Barrera, Tony Cc:Mike Riffel Subject:RE: City of SSF - RFP 2023-ITRFP-003 (ERP) [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] That’s correct, it does not apply. Brian Pesis | Senior Manager | Management Consulting Plante Moran, 8181 East Tufts Avenue, Suite 600, Denver, Colorado 80237 Direct Dial: 303.846.1260 I’m on Mountain Time From: Dawson, Joanna <Joanna.Dawson@ssf.net> Sent: Monday, August 14, 2023 4:42 PM To: Brian Pesis <Brian.Pesis@plantemoran.com>; Barrera, Tony <Tony.Barrera@ssf.net> Cc: Mike Riffel <Mike.Riffel@plantemoran.com> Subject: RE: City of SSF - RFP 2023-ITRFP-003 (ERP) ATTENTION: This email was sent to Plante Moran from an external source. Please be extra vigilant when opening attachments or clicking links. Hi Brian, I forgot to ask, does the 590 Form not apply to your business? 2022 Form 590 Withholding Exemption Certificate Thank you, Joanna From: Dawson, Joanna Sent: Monday, August 14, 2023 3:18 PM To: Brian Pesis <Brian.Pesis@plantemoran.com>; Barrera, Tony <Tony.Barrera@ssf.net> Cc: Mike Riffel <Mike.Riffel@plantemoran.com> Subject: RE: City of SSF - RFP 2023-ITRFP-003 (ERP) Hi Brian, Thank you for the documents. 290 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 8/7/2023 Marsh &McLennan Agency LLC 15415 Middlebelt Road Livonia MI 48154 Amy Micallef,CIC,CISR,LIC,AAI,AIS 734-525-2445 212-607-1151 amy.micallef@marshmma.com Federal Insurance Company 20281 PMHOLDI Vigilant Insurance Company 20397P&M Holding Group,LLP &Subsidiaries; Plante &Moran,PLLC c/o Bonnie Kozikowski 3000 Town Center,Suite 100 Southfield MI 48075 Great Northern Insurance Company 20303 1808889001 A X 1,000,000 X 1,000,000 10,000 1,000,000 2,000,000 X X Y 35756613 3/13/2023 3/13/2024 2,000,000 Deductible 50,000 C 1,000,000 X X Y 73263017 3/13/2023 3/13/2024 A X X 1,000,000798333303/13/2023 3/13/2024 1,000,000 B X716530873/13/2023 3/13/2024 1,000,000 1,000,000 1,000,000 The City of South San Francisco and Indemnitees are included as additional insureds for commercial general liability coverage on a primary and non-contributory basis to the extent provided in the attached form #80-02-2367 and for auto liability coverage on a primary and non-contributory basis to the extent provided in the attached form #16-02-0292 and form #16-02-0316. The insurance carrier will provide the Certificate Holder with direct notice of cancellation to the extent provided in the attached form #80-02-9780 for commercial general liability,form #16-0306 for auto liability,and form WC990644 for workers'compensation coverage. City of South San Francisco IT Department 329 Miller Avenue South San Francisco CA 94080 291 16-02-0316 Ed. 10 14 Page 1 of 1 POLICY NUMBER: (23)7326-30-17 COMMERCIAL AUTO 16-02-0316 Ed. 10 14 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTORY LIABILITY INSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured:P & M HOLDING GROUP LLP AND SUBSIDIARIES Endorsement Effective Date:03/13/2023 SCHEDULE Name(s) Of Person(s) Or Organization(s): PERSONS OR ORGANIZATIONS THAT YOU ARE OBLIGATED, PURSUANT TO A CONTRACT OR AGREEMENT BETWEEN YOU AND SUCH PERSON OR ORGANIZATION, TO PROVIDE PRIMARY AND NON-CONTRIBUTORY INSURANCE. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Item 5. – “Other Insurance” of Item B. – “General Conditions” under Section IV – “Business Auto Conditions”: e. Regardless of the provisions of Paragraph 5.a. through d. above, for any liability arising out of the ownership, maintenance, use, rental, lease, loan, hire or borrowing by an ”insured” of a covered “auto” for which an “insured” is contractually obligated to provide primary insurance coverage to a client, this Coverage Form will be primary and non-contributory with respect to the Persons or Organizations in the schedule, regardless of the availability or existence of other collectible insurance under any other Coverage Form or policy that applies on a primary basis. 292 293 294 295 296 297 *SVQ 6IZ   4EKISJ -RGPYHIWGST]VMKLXIHQEXIVMEPSJ-RWYVERGI7IVZMGIW3JJMGI-RG[MXLMXWTIVQMWWMSR '311)6'-%0%98313&-0) 8,-7)2(367)1)28',%2+)78,)430-'=40)%7)6)%(-8'%6)*900= '311)6'-%0%98313&-0)&63%(*361)2(367)1)28 8LMWIRHSVWIQIRXQSHMJMIWMRWYVERGITVSZMHIHYRHIVXLIJSPPS[MRK &97-2)77%983'3:)6%+)*361 8LMWIRHSVWIQIRXQSHMJMIWXLI&YWMRIWW%YXS'SZIVEKI*SVQ  )<8)2()('%2')00%8-32'32(-8-32 4EVEKVETL%F'%2')00%8-32SJXLI 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NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER LIMITS(MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) POLICY EFF POLICY NUMBERTYPE OF INSURANCELTR INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1,000,000 1,000,000 Cheryl.Donohue@lemme.com_LEM Arlington Heights, IL 60005 06/15/24 David Koenen Parties at Interest 68942373 68942373 Aggregate Each Claim Lemme, a division of EPIC FN2312287 Edgewood Partners Insurance Center 1-847-385-6800 4th Floor 111 West Campbell A 06/13/2023 06/15/23 3000 Town Center, Suite 100 Subsidiaries more fully described in the policies, including P&M Holding Group, LLP, Plante & Moran, PLLC and others Swiss Re International SE and Various Professional Liability Southfield, MI 48075 847-385-6800 psgcerts@lemme.com 301 Form W-9 Request for Taxpayer Give Form to the requester. Do not send to the IRS.(Rev. October 2018) Department of the Treasury Internal Revenue Service Identification Number and Certification > Go to www.irs.govIFormW9 for instructions and the latest information. 1 P&M Holding Groun, LLP 2 Business name/disregarded entity name, if different from above a) a)0) caal C0 dgao b : Eg do H 1aq)al U) 8 C/) Plante & Moran. PLLC 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1 following seven boxes. Check only one of the 4 Exemptions (codes apply only to certain entities. not individuals; see instructions on page 3) [] Individual/so[e proprietor or single-member LLC [] C Corporation [] S Corporation [/]Partnership LJ Trust/estate [] Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership} > Exempt payee code (if any) Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is 1 __ J_ „, __. " another LLC that is not disregarded from the owner for u.s. fed;raI tax purposes. Otherwise, a single-member LLC thatl coae tIT anY) is disregarded from the owner should check the appropriate box for the tax classification of its owner. Exemption from FATCA reporting Other (see instructions) > Idress (number, street, and apt. or suite no.) See instructions.Requester’s name and address (optional) (Applies to accounts maintained outside the U.S.) 3000 Town Center, Suite 100 6 City, state, and ZIP code Southfield, MI 48075 7 List account number(s) here (optional) %1'aIH Taxpayer Identification Number (TIN) backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How fo get a TIN, later Note: if the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. M Certification Un@nalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA codeCs) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dIvidends, you are not required to sign the certification, but you must provide your correct TIN. See the instructIons for Part II, later. HTrE Signature of U.S. person >sI11 )20a General Instructions • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) Section references are to the Internal Revenue Code unless otherwise noted, Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www ./rs.gov/FormVV9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) person (including a residentUse Form W-9 only if you are a U.S alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later Cat. No. 10231 X Form W-9 (Rev. IO-2018) 302 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-684 Agenda Date:8/23/2023 Version:1 Item #:16. Conference with Legal Counsel-Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™303 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-661 Agenda Date:8/23/2023 Version:1 Item #:17. Conference with real property negotiators (Pursuant to Government Code Section 54956.8) Properties:421 Cypress Avenue and 209 and 213 Lux Avenue,South San Francisco (APNs 012-314-090,012- 314-080, and 012-314-070) Negotiating Party: For the Future Housing Inc. Agency Negotiators:Nell Selander,Economic &Community Development Director and Danielle Thoe, Housing Manager Under Negotiations: Price and terms City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™304 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-722 Agenda Date:8/23/2023 Version:1 Item #:18. Conference with real property negotiators (Pursuant to Government Code Section 54956.8) Properties: Site on Forbes Boulevard, South San Francisco (Portions of APNs 015-050-720, 015-050-730, and 015-050-710) Negotiating Party: LS Forbes LLC Agency Negotiators: Nell Selander, Economic & Community Development Director; Tony Rozzi, Deputy Economic & Community Development Director; and Lindsay D'Andrea, Assistant City Attorney Under Negotiations: Price and terms City of South San Francisco Printed on 8/18/2023Page 1 of 1 powered by Legistar™305