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Home My WebLink About2007-06-13 e-packet AGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, June 13, 2007 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meeting of the Redevelopment Agency is held on the second Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. RICHARD A. GARBARINO, SR. Chair PEDRO GONZALEZ Vice Chair MARK N. ADDIEGO Boardmember JOSEPH A. FERNEKES Boardmember KARYL MATSUMOTO Boardmember RICHARD BATTAGLIA Investment Officer FLO DERBY Interim City Clerk BARRY M. NAGEL Executive Director STEVEN T. MATTAS Counsel PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS AVAILABLE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of May 9, 2007 2. Motion to confirm expense claims of June 13,2007 3. Motion to approve the Lease agreement between the City of South San Francisco and Sitike Counseling Center, 306 Spruce Avenue RECESS RECONVENE REDEVELOPMENT AGENCY AS PART OF PUBLIC HEARING SECTION OF CITY COUNCIL MEETING 4. Consideration of 2007-2008 Redevelopment Agency Budget ADJOURNMENT REDEVELOPMENT AGENCY MEETING AGENDA June 13,2007 PAGE 2 - ~'t~ S:1N .~':' ,"'" .. -~\ ~ . ~~ (0 n >- ..... ~ ~ t,) 0 c:;qlIFO'P-~'\'?-. - Redevelopment Agency Staff Report RDAAGENDAITEM#3 DATE: TO: FROM: SUBJECT: June 13,2007 Redevelopment Agency Board Marty Van Duyn, Assistant Executive Director SITIKE LEASE AMENDMENT FOR 472 GRAND A VENUE RECOMMENDATION It is recommended that the Redevelopment Agency Board adopt the attached Resolution authorizing the Executive Director or his designee to execute the Lease Amendment with Sitike Counseling Center for the medical building located at 472 Grand Avenue. BACKGROUND/DISCUSSION The Redevelopment Agency acquired the medical building at 472 Grand Avenue, also known as 306 Spruce Avenue, and assumed the existing ten year lease with Sitike Counseling Center. That Lease Agreement, dated December 2,1996, expired on February 28,2007. Agency staff held preliminary negotiations with Rhonda Ceccato, Sitike's Executive Director, regarding new lease terms. Sitike's lease option states that provided the Lessee is not in default on any terms of the Lease, they would be granted a five year extension (2007 through 2012) on the same terms and conditions, except for the monthly rent to be negotiated by the parties. The original Lease had a five percent (5%) yearly increase built in and does not speak to relocation assistance in the event of an eviction. Staffhas informed Sitike of the proposed Lease terms being recommended to the Agency Board for approval, which are as follows: · Term of the Lease: The five year option (as provided in the existing Lease) will be granted, from 2007 through 2012. · Rent: Commencing March 1, 2007 through February 28,2009 the monthly payment shall be Six Thousand Eight Hundred Eighty-Two and 75/100 Dollars ($6,882.75). Commencing on March 1, 2009, and on the first day of March of each year thereafter, the monthly rental payment shall be increased by 5% per year. · Except as expressly set forth in this Amendment, the Lease remains unmodified and in full force and effect. Staff Report Subject: Sitike Lease Amendment Page 2 Ms. Ceccato has requested a 3% rent increase for each of year's three, four and five, instead ofthe 5% proposed by staff. Further, she has requested another five year term from 2012 through 2017. Staff does not recommend either the reduction in rent or the additional five year option. CONCLUSION It is recommended that the Agency Board adopt the attached Resolution authorizing the Executive Director or his designee to execute the Lease Amendment with Sitike Counseling Center. The proposed lease agreement insures market value for the leased space and the five year option term gives the Agency the option to sell the property in the future. arty VanDuyn Assistant Executive ~..-. APProVedQ"1 < ~ '-----' M. Nagel Executive Director . By: Attachment: Resolution Lease Amendment RESOLUTION NO. REDEVELOPMENT AGENCY, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING AN AMENDMENT TO LEASE WITH SITIKE COUNSELING CENTER EXTENDING THE LEASE FOR FIVE YEARS WHEREAS, the Redevelopment Agency of the City of South San Francisco ("Agency") currently leases to Sitike Counseling Center, a California nonprofit public benefit corporation ("Sitike"), the entire first floor of that certain building located at 306 Spruce Avenue, South San Francisco, CA, pursuant to that certain Retail Lease Agreement dated December 2, 1996 (the "Lease"); WHEREAS, the original term of the Lease expired February 28,2007; WHEREAS, Sitike has exercised its option to extend the term ofthe Lease for five (5) years commencing March 1, 2007, through February 28,2012; WHEREAS, pursuant to a proposed Amendment to Lease attached hereto as Exhibit A, the term of the Lease would be extended for an additional five (5) years under the same terms and conditions contained in the Lease except that the, rent will remain at the current rate of Six Thousand Eight Hundred Eighty-Two and 75/100 Dollars ($6,882.75) for the first two years of the extended term and will increase by 5% per year for each year thereafter. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of South San Francisco that the Agency does hereby: 1. Approve the Amendment to Lease by and between the Agency and Sitike attached hereto as Exhibit A; and 2. Authorize the Executive Director or his designee to execute the Amendment to Lease substantially in the form attached hereto as Exhibit A and to take such other actions reasonably necessary to carry out the intent of this Resolution. * * * * * 974464 I hereby certify that the foregoing Resolution was regularly introduced and adopted by the Redevelopment Agency of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk 974464 Exhibit A (Attach Amendment to Lease) 974464 AMENDMENT TO LEASE THIS AMENDMENT TO LEASE ("Amendment") is entered into effective as of , 2007 ("Effective Date"), by and between the Redevelopment Agency of the City of South San Francisco, a public body, corporate and politic ("Lessor") and Sitike Counseling Center, a California nonprofit public benefit corporation ("Lessee"). Lessor and Lessee are hereinafter collectively referred to as the "Parties". RECITALS A. The Lessee and Janet Siniora entered into that certain Retail Lease Agreement dated December 2, 1996 (the "Lease") pursuant to which Lessee leases the entire first floor (the "Premises") of that certain building located at 306 Spruce Avenue, South San Francisco, CA (the "Building"). B. Lessor is the current owner of the Building and is the successor in interest to Janet Siniora under the lease. C. The original term of the Lease expired February 28, 2007. D. Lessee has exercised its option to extend the term of the Lease for an additional period of five (5) years commencing March 1,2007, through February 28,2012. E. Accordingly, the Parties desire to amend the Lease pursuant to the terms and conditions set forth in this Amendment. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Term of the Lease. Notwithstanding anything to the contrary contained in the Lease, the term of the Lease shall be extended for five (5) years commencing on March 1, 2007 and continuing until February 28, 2012 under the same terms and conditions as contained in the Lease and any amendment(s) thereto except as specifically set forth herein. 2. Rent. Commencing March 1, 2007 through February 28, 2009 the monthly rental payment shall be Six Thousand Eight Hundred Eighty-Two and 75/100 Dollars ($6,882.75). Commencing on March 1,2009, and on the first day of March of each year thereafter, the monthly rental payment shall be increased by 5% per year. 3. Amendment. This Amendment may be amended or modified only by a written instrument executed by the Parties. 4. Construction. The section headings and captions used herein are solely for 95039Iv3 1 convenience and shall not be used to interpret this Amendment. 5. Action or Approval. Whenever action and/or approval by Lessor is required under this Lease as amended hereby, Lessor's Executive Director or his or her designee may act on and/or approve such matter unless specifically provided otherwise, or unless the Executive Director determines in his or her discretion that such action or approval requires referral to Lessor's Board for consideration. 6. Counterparts. This Amendment may be executed in one or more counterparts, each of which shall be an original and all of which taken together shall constitute one instrument. 7. Severabilitv. If any term, provision, or condition of this Amendment is held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Amendment shall continue in full force and effect unless an essential purpose of this Amendment is defeated by such invalidity or unenforceability. 8. No Third Party Beneficiaries. Nothing contained in this Amendment is intended to or shall be deemed to confer upon any person, other than the Parties and their respective successors and assigns, any rights or remedies hereunder. 9. Entire Aareement. This Amendment, together with the Lease contains the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior oral or written agreements between the Parties with respect thereto. 10. Authorization. The undersigned each hereby represent and warrant that each is duly authorized to execute this Amendment. 11. Effectiveness of Lease. Except as expressly set forth in this Amendment, the Lease remains unmodified and in full force and effect. SIGNATURES ON FOLLOWING PAGE. 950391v3 2 IN WITNESS WHEREOF, Lessor and Lessee have executed this Amendment as of the date first written above. Redevelopment Agency of the City of South San Francisco, a public body, corporate and politic By Its: ATTEST: By Agency Secretary APPROVED AS TO FORM: By Agency Counsel Sitike Counseling Center, a California nonprofit public benefit corporation By Its 95039Iv3 3 SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 MUNICIPAL SERVICES BUILDING CITY COUNCIL COMMUNITY ROOM 33 ARROYO DRIVE WEDNESDAY, June 13, 2007 7:01 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code ofthe State of California, the City Council ofthe City of South San Francisco will hold a Special Meeting on Wednesday, the 13th day of June, 2007, at 7:01 p.m., in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. CALL TO ORDER ROLL CALL 1. Public comments - comments are limited to items on the Closed Session Agenda 2. Closed session pursuant to Government Code Section 54956.9( c) - Initiation of litigation; one case. AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, JUNE 13, 2007 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO, SR. Mayor PEDRO GONZALEZ Vice Mayor MARK N. ADDIEGO Councilman JOSEPH A. FERNEKES Councilman KARYLMATSUMOTO Councilwoman RICHARD BATTAGLIA City Treasurer FLO DERBY Interim City Clerk BARRY M. NAGEL City Manager STEVEN T. MATTAS City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS None AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Announcements · Committee Reports CONSENT CALENDAR 1. Motion to approve the Minutes of regular City Council meetings of May 9 and May 23, and Study Sessions of May 30, 2007 and June 4, 2007 2. Motion to confirm expense claims of June 13, 2007 3. Motion to adopt a resolution approving acceptance of$10,000 grant from the Fireman's Fund and budget amendment to appropriate $10,000 to the Fire Department 2007/2008 budget 4. Motion to adopt a resolution awarding the construction contract for the Grand Avenue Resurfacing Project to Interstate Grading & Paving, Inc. of South San Francisco in the amount of $547,975 5. Motion to approve the agreement with the San Mateo County Harbor District regarding allocation of costs of maintaining the Breakwater Wall at Oyster Point Marina in the event the City assumes control of the Marina 6. Motion to adopt a resolution supporting $l-billion State Budget Allocation of Prop. 1B Funds to cities in 2007-2008 7. Motion to approve cost reimbursement installation of metal beam guard rail barrier on Westborough Boulevard and approval of resolution authorizing budget amendment (2006/2007 budget) 8. Motion to adopt a resolution requesting the Board of Supervisors of San Mateo County to consolidate a general municipal election with the regular election to be held on November 6, 2007 REGULAR CITY COUNCIL MEETING AGENDA June 13 ,2007 PAGE 2 9. Motion to adopt an Ordinance recommending that the City Council adopt ordinances describing the RDA of the City's program concerning the use of eminent domain in the acquisition of property pursuant to SB53 for the Downtown/Central, Gateway, U.S. Steel/Shearwater and El Camino Corridor project areas (second reading) 10. Motion to adopt a resolution approving revisions the Personnel Rules & Regulations, Section 13.02 (written notice of proposed disciplinary action) Section 13.05 (Appeals of Disciplinary Action) and Section 14.01 (Definition of grievance). PUBLIC HEARINGS - RECONVENE REDEVELOPMENT AGENCY 11. Resolution approving the City Treasurer's Investment Policy for Fiscal Year 2007/2008 12. Public Hearing on the Budget for 2007/2008 a. Resolution approving the Budget for the City of South San Francisco and South San Francisco Redevelopment Agency for FY 2007/2008 and appropriating the corresponding funds; b. Resolution modifying certain sections of the Master Fee Schedule for FY 2007/2008; c. Resolution approving the Capital Improvement Program Budget for FY 2007/2008; d. Motion to waive reading and introduce an ordinance amending SSFMC Chapter 3.12 to implement Council-approved position, title additions, deletions, and/or changes e. Motion to adopt a resolution approving personnel changes, including classification descriptions, adjustments to salary schedules, changes in unit designations, and/or title changes f. Resolution Approving Interim Budget Authority for FY 2007/2008 and appropriating the corresponding funds ADJOURN REDEVELOPMENT AGENCY 13. Proposed sewer rate increase and report of annual sewer rentals and charges for FY 2007/2008; adopt resolution 14. Stormwater management program rate structure for FY 2007/2008; adopt resolution 15. Annual National Pollution Discharge Elimination System (NPDES) county wide stormwater management plan general program fee; adopt resolution ADMINISTRATIVE BUSINESS 16. Resolution approving the South San Francisco Conference Center FY 2007-08 Budget 17. Motion to approve a resolution approving the CSAC Excess Insurance Authority, approving the Memorandum of Understanding for the Excess Workers Compensation REGULAR CITY COUNCIL MEETING AGENDA June 13 , 2007 PAGE 3 Program between CSAC and the City, and authorizing the City Manager to execute documents 18. Resolution approving interim budget authority for Fiscal Year 2007-08 for the South San Francisco Conference Center and appropriating the corresponding funds 19. Adoption of a resolution awarding the construction contract for Wet Weather Phase II - Central Area to K. J. Woods in an amount not-to-exceed $5,384,000 20. Adoption of a resolution awarding the construction contract for Wet Weather Phase II - West Area to JMB Construction in an amount not-to-exceed $ 3,573,612 21. Adoption of a resolution awarding the construction management contract for Wet Weather Phase II - Central Area to CSG Consultants, Inc. in an amount not-to-exceed $557,000 and appropriating funding 22. Adoption of a resolution awarding the construction management contract for Wet Weather Phase II - West Area to CSG Consultants, Inc., in an amount not-to-exceed $398,000 and appropriating funding COUNCIL COMMUNITY FORUM ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA June 13 , 2007 PAGE 4 - ~'t~ s~ m ~ . ~v.\ (~ ~) ~ ~ll~~~'~C Staff Report AGENDA ITEM # 3 DATE: TO: FROM: SUBJECT: June 13, 2007 Honorable Mayor and City Council Philip D. White, Fire Chief A RESOLUTION AUTHORIZING ACCEPTANCE OF A $10,000 GRANT FROM FIREMAN'S FUND AND AMENDING THE 2007-08 FIRE DEPARTMENT BUDGET RECOMMENDATION It is recommended that the City Council adopt a resolution accepting a grant from Fireman's Fund in the amount of $10,000 to fund the CERT program and amending the 2007-08 Fire Department budget. BACKGROUND/DISCUSSION In January of 2007, the Fire Department applied for a $10,000 grant from Fireman's Fund to augment funding of our Community Emergency Response Team (CERT) program. The money from the grant will be used to purchase equipment and supplies necessary to support training and emergency response. Examples of items that will be purchased include additional CER T backpacks worn by team members containing safety glasses, gloves, flashlight, first-aid supplies, etc. In addition, a variety of hand tools used for cutting, prying and spreading operations to rescue victims, portable radios, etc. will be purchased. FUNDING Approval of this funding does not create any ongoing financial obligation for the City of South San Francisco. By: ( /1/-; ,/:) ; ~ ,"-"' ,,-,. t'L, L.:J Philip D. white, Fire Chief J. ,., / A d -) " ,. ,J pprove :,'> ("} /"'; . .....V"'", I~,' ,f' _,:'~'~_f '1~'^' '~"'__'_" ' BaITy M. Nagel, Ci~anager JAB-06/06/07 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING ACCEPTANCE OF A $10,000 GRANT FROM FIREMAN'S FUND AND AMENDING THE 2007-08 FIRE DEPARTMENT BUDGET WHEREAS, staff recommends the acceptance ofa $10,000 grant from Fireman's Fund to the Fire Department Budget for use as part of the 2007-2008 Community Emergency Response Team (CERT) program; and WHEREAS, the funds will be combined with other donation funds as necessary for the purchase of appropriate items. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes acceptance of the grant from Fireman's Fund to add to the Fire Department budget. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the _ day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk S:\Office\StaffReporr\Reso Fireman Fund CERT Donation 2007.doc - ~ ~4[1~~ Staff Report AGENDA ITEM # 4 DATE: TO: FROM: SUBJECT: June 13, 2007 Honorable Mayor and City Council Marty VanDuyn, Assistant City Manager ADOPT A RESOLUTION AWARDING THE CONSTRUCTION CONTRACT FOR THE GRAND AVENUE RESURFACING PROJECT TO INTERSTATE GRADING AND PAVING, INC. IN THE AMOUNT OF $547,975 RECOMMENDATION It is recommended that the City Council award the construction contract for the Grand Avenue Resurfacing Project, Federal-Aid project No. STPL-5177(019), Project No. # 0702, Engineering File No. ST -07-4, Bid No. 2469 to Interstate Grading and Paving, Inc. of South San Francisco, California in the amount of $547,975. BACKGROUND/DISCDSSION The project is located on Grand Avenue between Chestnut Avenue and Spruce Avenue. The construction project involves wedge cutting and conform cutting, traffic control, public posting and notification, asphalt concrete pavement repairs, installation of 2-inches of new asphalt concrete overlay, installation of new traffic detector loops, adjustment of utility manholes and utility covers to grade, and installation of new pavement striping and markings. The project is a part of the Federal Statewide Transportation Improvement Program, administered by the State of California Department of Transportation. The City obtained partial funding for the project in the amount of $290,000. On April 16 and April 23 , 2007, staff advertised the "notice inviting sealed bids" for the project. Bids were opened on May 15, 2007, and five bids were received. The low bidder was Interstate Grading and Paving, Inc. of South San Francisco. Below is the summary of all bids received: Engineer's Estimate: Bids: Interstate Grading & Paving, Inc., South San Francisco O'Grady Paving, Inc of Mountain View G. Bortolotto & Co., Inc. of San Carlos Ghilotti Bros., Inc of San Rafael CF Archibald Paving, Inc. of Redwood City $572,600.00 $547,975.00 $557,178.00 $575,172.00 $587,000.00 $647,046.00 Staff Report Subject: ADOPT A RESOLUTION AWARDING THE CONSTRUCTION CONTRACT FOR THE GRAND AVENUE RESURFACING PROJECT Page 2 of2 FUNDING Shown below is the cost breakdown for the proj ect budget: Interstate Grading & Paving, Inc of South San Francisco Contingency (10%) Engineering and Construction Inspection (5%) Total Project Budget $547,975.00 $ 54,700.00 $ 27.350.00 $630,025.00 The project is included in the 2006-2007 CIP. Sufficient measure A and gas tax funds and federal grant funds were budgeted to cover the project costs. CONCLUSION Approval of the proj ect will allow the installation of an asphalt concrete overlay, new traffic loops and pavement striping and markings on Grand A venue between Chestnut A venue and Spruce Avenue. The construction will increase the service life of the street, reduce major street maintenance for an extended period of time, and provide better drivability to the public. BY:~ Marty VanDuyn , Assistant City Manager ~ LL'~ ---- Approv~: ,y', , M. Nage _ City Manager Attachment: Resolution RR/rd/rc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE GRAND AVENUE RESURFACING PROJECT TO INTERSTATE GRADING AND PAVING, INC. IN AN AMOUNT NOT TO EXCEED $ 547,975.00 WHEREAS, on April 16, 2007 and Apri123, 2007, staff advertised the notice to invite sealed bids for a roadway improvement project on Grand Avenue between Chestnut Avenue and Spruce Avenue, which includes wedge cutting and conform cutting, traffic control, public posting and notification, asphalt concrete pavement repairs, installation of 2-inches of new asphalt concrete overlay, installation of new traffic detector loops, adjustment of utility manholes and utility covers to grade, and installation of new pavement striping and markings; and WHEREAS, on May 15, 2007, staff received and opened five (5) bids, and the lowest bidder was Interstate Grading and Paving, Inc., in the amount of $ 547,975.00; and WHEREAS, staff recommends that the City Council award the construction contract to Interstate Grading and Paving, Inc., in an amount not to exceed $ 547,975.00; and WHEREAS, this project is included in the City of South San Francisco's 2006-2007 Capital Improvement Program (CIP) budget and sufficient funds were budgeted to cover the project cost; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Council hereby awards the construction contract for Grand A venue Resurfacing Project to Interstate Grading and Paving, Inc. in an amount not to exceed $ 547,975.00. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreement on behalf ofthe City Council ofthe City of South San Francisco, subj ect to approval as to form by the City Attorney. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council ofthe City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk ~'tl1. s~ & ~ . ~~ (0 n >- ..... ~ ~ v <::> ~loo"~ Staff Report AGENDA ITEM # 5 DATE: June 13,2007 TO: Honorable Mayor and City Council FROM: Barry Nagel, City Manager SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A REIMBURSEMENT AGREEMENT WITH THE SAN MATEO COUNTY HARBOR DISTRICT FOR MAlNTENANCE OF THE OYSTER POINT MARINA BREAKWATER WALL. RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the Reimbursement Agreement between the City and the San Mateo County Harbor District for maintenance of the Oyster Point Marina breakwater wall. BACKGROUND/DISCUSSION The San Mateo County Harbor District ("Harbor District") and the City entered into a Joint Powers Agreement ("JP A") which expires on November 11, 2026. Pursuant to the JP A, the Harbor District operates and maintains the Oyster Point Marina ("Marina"), which is located in and owned by the City. The Harbor District will soon enter into a Project Cooperation Agreement ("PCA") with the United States Department of the Army ("Army Corps") for the removal of a portion of the existing breakwater wall and construction of a new breakwater wall at the Marina. Under the PCA, the Harbor District will act as the Local Sponsor of the application to construct the breakwater wall at the Marina. The PCA provides that the Harbor District, as the local sponsor, may in the future be responsible for maintenance of the breakwater wall, the life of which may be longer than the term of the JP A. Staff Report Subject: A Resolution Authorizing the City Manager to Execute a Reimbursement Agreement with the San Mateo County Harbor District for Maintenance of the Oyster Point Marina Breakwater Wall Page 2 of2 In order for the City and the Harbor District to construct a new breakwater wall, the Army Corps requires the execution of the Reimbursement Agreement for Maintenance of the Oyster Point Marina Breakwater Wall ("Reimbursement Agreement"). If the JP A expires and is not renewed, then the City will resume operational control of the Marina and collect revenue from the Marina's operation. The Reimbursement Agreement would provide that, if the life of the new breakwater wall extends beyond the expiration of the JP A, then the City will reimburse the Harbor District, as the Local Sponsor, for any costs that it incurs in the maintenance of the breakwater wall after the City has resumed operation of the Marina. Execution of this Agreement is necessary in order to obtain approval from the Army Corps of installation of the new breakwater wall. The proposed resolution would authorize the City Manager to sign the Reimbursement Agreement on behalf of the City. FUNDING No funding is needed for execution of the Reimbursement Agreement at this time. The City will only need to assume financial responsibility for maintenance of the breakwater wall at the Marina if the JPA expires, which is set for 2026. CONCLUSION Approval of the resolution will authorize the City Manager to execute the Reimbursement Agreement with the San Mateo County Harbor District on behalf of the City. The Reimbursement Agreement will allow the City and the Harbor District to obtain approval from the Department of the Army to make needed improvements at Oyster Point Marina. \ Attachment: Resolution Reimbursement Agreement for Maintenance of Breakwater Wall at Oyster Point Marina with San Mateo County Harbor District CHW RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE SAN MATEO COUNTY HARBOR DISTRICT TO REIMBURSE THE DISTRICT FOR COSTS OF MAINTAINING A NEW BREAKWATER WALL AT OYSTER POINT MARINA, AS PART OF OBTAINING APPROVAL FROM THE UNITED STATES DEPARTMENT OF THE ARMY FOR THE NEW WALL WHEREAS, the San Mateo County Harbor District ("District") and the City of South San Francisco ("City") entered into a Joint Powers Agreement ("JP An) which expires on November 11, 2026. Pursuant to the JP A, the District operates the Oyster Point Marina ("Marina"), which is located in and owned by the City, on the City's behalf; and WHEREAS, the District expects to enter into a Project Cooperation Agreement ("PCA") with the Department of the Army in the near future for the removal of a portion of the existing breakwater wall and construction of a new breakwater wall at the Marina (the "Improvements"). The District entered into the PCA with the Department of the Army as the Local Sponsor of the application to construct the Improvements; and WHEREAS, the PCA provides that the District, as the Local Sponsor, may at some time in the future be responsible for maintenance of the Improvements for the remaining life of those Improvements, which may be longer than the term of the JP A; and WHEREAS, if the JP A terminates before the end of the life of the Improvements, and the District and City do not renew the JP A, then the City will resume operational control of the Marina, and the City, and not the District, will be collecting the revenue from the operation of the Marina; and WHEREAS, as a condition of allowing construction of a new breakwater wall, the Army Corps requires the execution of a Reimbursement Agreement for Maintenance of the Oyster Point Marina Breakwater Wall ("Reimbursement Agreement"), attached hereto as Exhibit A. The Reimbursement Agreement would provide that, if the life of the Improvements extends beyond the expiration of the JP A-at which time the City would resume operational control of the Marina and collect revenue from the Marina's operation-and the JPA is not renewed, then the City will reimburse the District, as the Local Sponsor, for any costs incurred in the maintenance of the Improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes the City Manager to execute the Reimbursement Agreement. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a City Council meeting held on the 13th day of June, 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE SAN MATEO COUNTY HARBOR DISTRICT REGARDING MAINTENANCE OF THE OYSTER POINT MARINA BREAKWATER WALL This Reimbursement Agreement ("Agreement") is entered into as of ("Effective Date") by and between the San Mateo County Harbor District ("District") and City of South San Francisco ("City") (together the "Parties"). RECITALS WHEREAS, District and City entered into a Joint Powers Agreement ("JPA") which expires on November 11, 2026. Pursuant to the JP A, the District operates the Oyster Point Marina ("Marina"), which is located in and owned by the City, on the City's behalf; and WHEREAS, the District entered into a Project Cooperation Agreement ("PCA") with the Department of the Army on _, 2007 for the removal of a portion of the existing breakwater wall and construction of a new breakwater wall at the Marina (the "Improvements"). The District entered into the PCA with the Department of the Army as the Local Sponsor of the application to construct the Improvements; and WHEREAS, the PCA provides that the District, as the Local Sponsor, may at some time in the future be responsible for maintenance of the Improvements for the remaining life of those Improvements, which may be longer than the term of the JP A; and WHEREAS, if the JP A terminates before the end of the life of the Improvements, and the District and City do not renew the JP A, then the City will resume operational control of the Marina, and the City, and not the District, will be collecting the revenue from the operation of the Marina. AGREEMENT Now, therefore, on the basis of the foregoing Recitals, which are true and correct and hereby incorporated into this Agreement, the City and the District agree that, if the life of the Improvements extends beyond the expiration of the JP A, and the District is required to undertake maintenance of the Improvements, the City shall reimburse the District for all expenditures associated with the maintenance of the Improvements as described herein and more fully described in the PCA. IN WITNESS THEREOF, the Parties have executed this Agreement as of the Effective Date. DISTRICT CITY Peter Grenell, General Manager Barry M. Nagel, City Manager ATTEST [name], [title] [name], City Clerk APPROVED AS TO FORM Marc Zafferano, District Counsel Steven T. Mattas, City Attorney AGENDA ITEM # 6 DATE: TO: FROM: SUBJECT: June 13, 2007 Honorable Mayor and City Council Marty VanDuyn, Assistant City Manager ADOPT A RESOLUTION SUPPORTING A $1 BILLION STATE BUDGET ALLOCATION OF PROPOSITION 1B FUNDS TO CITIES IN 2007-08 RECOMMENDATION It is recommended that the City Council adopt a resolution supporting a $1 Billion State Budget Allocation of Proposition IB Funds to cities in 2007-08. BACKGROUND/DISCUSSION Voters of California passed Proposition 1B in November 2006. This measure authorizes the state to sell approximately $20 billion of general obligation bonds to fund transportation projects to relieve congestion, improve the movement of goods, improve air quality, and enhance the safety and security of the transportation system. Of the total Proposition 1 B funds, $2 billion is available for the Local Street and Road Improvements, Congestion Relief and Traffic Safety Account of which $1 billion will be made available to cities and $1 billion to counties. According to a League of California Cities survey, cities have numerous local projects benefiting businesses and citizens that require their share of this funding. Early allocation of these funds will allow projects to proceed immediately and will prevent unnecessary delays. South San Francisco's share of the Local Streets and Roads Improvements Funds is estimated at $2 million. CONCLUSION The proposed resolution would urge the Legislature and the Governor to appropriate the $1 billion in Proposition 1B Funds out of the 2007-08 State Budget to fund vital local street and road repairs in Califo . a cities. APProVQ,+ c (~. arry M. Nag City Manager By: Attachment: Resolution RRJdc/rc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION SUPPORTING A $1 BILLION STATE BUDGET ALLOCATION OF PROPOSITION 1B FUNDS TO CITIES IN 2007-08 WHEREAS, the voters of California passed Proposition 1B ($19.9 billion transportation bond) in November 2006, and were promised $2 billion would be used to improve local streets, roads and other priority local transportation projects; and WHEREAS, California's cities are ready to go to begin work on local traffic safety repairs, congestion relief, fixing crumbling roads, improving mass transit and other local transportation improvement projects; and WHEREAS, according to a League of California Cities survey, cities have numerous local projects that can put the city share of the $1 billion in local street and road moneys to use right away for the benefit of citizens and businesses; and WHEREAS, cities need sufficient Prop. 1B funds allocated this year to begin work on local transportation projects that are ready to go. Early allocation of these funds will allow projects to get underway immediately and will prevent unnecessary delays; and WHEREAS, some Prop. 1B projects will take years or even decades to complete, many city transportation improvement projects are ready to get off the drawing board and into construction right away, demonstrating to voters that the state and local governments are making good on their promise to spend bond funds in a timely and responsible manner; and WHEREAS, local streets and roads are a critical component to a seamless transportation network, the mobility of California residents, the transport of goods and services, and the strength of our economy; and WHEREAS, cities will not receive any Prop. 42 (gasoline sales tax) funds for local streets and roads during the 2007-08 year and Prop. 1B funds will allow projects already underway to continue without interruption; and WHEREAS, an untimely or inadequate allocation of Prop. IB funding this year would unnecessarily cause project delays of up to one year and limit the construction of many mid- and large-sized projects that are otherwise ready to go; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that we hereby urge the legislature and governor to appropriate $1 Billion in Prop. 1B Funds out of the 2007-08 State Budget to fund vital local street and road repairs in California cities. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk ~~~ s~ & o n >< E;; I;:l (') t,) 0 '4l~~'" Staff Report AGENDA ITEM # 7 DATE: June 13, 2007 TO: The Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: WESTBOROUGH EXTENSION CENTER MEDIAN BARRIER INST ALLA TION RECOMMENDATION It is recommended that the City Council adopt a resolution approving $32,987.44 as payment of its share of the County of San Mateo's plan to extend the guardrail in the center median on the Westborough Boulevard Extension to prevent crossover vehicle accidents and amending the 2006/2007 budget. BACKGROUND/DISCUSSION San Mateo County officials studied several options to improve the Westborough Extension to prevent crossover vehicle accidents on the portion of West borough Blvd., between West Orange and Junipero Serra Blvd. The County has decided to install a metal beam guardrail from the existing portion near Buri Buri Park to the center median near Junipero Serra Blvd. The County developed plans to install a double beam guardrail, exactly like the one which was installed in the lower stretch just west of Orange and Camaritas. They have bid out the work and selected M. Bumgarner Inc. of Livermore CA (MBI) to perform the installation at a total cost of$194,043.79, which includes design and construction management. The City, through its City Manager, entered into a letter of agreement with the County to fund that portion of the roadway with in the City limits, which is equivalent to seventeen percent (17%) or $32,987.44 of the anticipated cost. FUNDING Funding for this improvement will come from Measure A funds and there is sufficient money in the current budget to pay for this improvement. The completed project will remain as an asset to the County and therefore will not be considered a capital expenditure of the City. The operating budget of the Public Works department will be amended to pay the invoice. A copy of the letter to reimburse the County and the County's invoice is attached for reference purposes. Staff Report Subject: Westborough Extension Center Median Barrier Installation Page 2 CONCLUSION The installation of this barrier is a traffic safety improvement long sought after and desired by City Council and staff. The contractor, MBI, has performed work for the City in the past and installed the current section of guardrail on the Westborough extension for the County. MBI has proven to be quick and efficient and should do a good job with minimal traffic disruption. BY~~(~~ Terry White \ Director of p~Yc Works APprove{~ ,( 19 Barry M. Nagel City Manager Attachment: Resolution County/City Letters and Invoice RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2006/2007 BUDGET AND APPROVE FUNDING FOR ITS SHARE OF THE COUNTY OF SAN MATEO'S PLAN TO EXTEND THE GUARDRAIL IN THE CENTER MEDIAN ON WESTBOROUGH BOULEV ARD EXTENSION WHEREAS, staff recommends that the City Council adopt a resolution amending the 2006/2007 budget authorizing funding of$32,987.44 as payment of its share ofthe County of San Mateo's plan to extend the guardrail in the center median on the Westborough Boulevard Extension to prevent crossover vehicle accidents; and WHEREAS, San Mateo County has decided to install a metal beam guardrail from the existing portion near Buri Buri Park to the center median near Junipero Serra Boulevard exactly like the one which was installed in the lower stretch just west of Orange and Camaritas; and WHEREAS, the County did bid out the work and selected M. Bumgarner Inc. of Livermore, CA to perform the installation at a total cost of $194,043.79, which includes design and construction management. The City, through its City Manager, entered into a letter of agreement with the County to fund that portion of the roadway with in the City limits, which is equivalent to seventeen percent (17%) or $32,987.44; and WHEREAS, funding for this improvement will come from Measure A funds and there is sufficient money in the current budget to pay for this improvement. The completed project will remain as an asset to the County and therefore will not be considered a capital expenditure of the City. The operating budget of the Public Works department will be amended to pay the invoice; and WHEREAS, the installation ofthis barrier is a traffic safety improvement long sought after and desired by City Council. M. Bumgarner Inc installed the current section of guardrail on the Westborough Boulevard extension for the County. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes an amendment to the 2006/2007 budget and approves funding for Westborough Extension center median barrier installation to County of San Mateo for $32,987.44. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Interim City Clerk ~'t~ s:1N m ~ - ~~\ on:) >< ..... ~ ~ t,) 0 ~llFO"~ Staff Report AGENDA ITEM # 8 DATE: June 13,2007 TO: Honorable Mayor and City Council FROM: Flo Derby, Interim City Clerk SUBJECT: ADOPT A RESOLUTION REQUESTING THE BOARD OF SUPERVISORS OF SAN MATEO COUNTY TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION WITH THE REGULAR ELECTION TO BE HELD ON NOVEMBER 6, 2007 RECOMMENDATION It is recommended that the City Council adopt a resolution requesting the Board of Supervisors of San Mateo County to consolidate a general municipal election with the regular election to be held on November 6, 2007, for the purpose of electing two City Councilmembers and a City Clerk. BACKGROUND/DISCUSSION The City of South San Francisco conducts its regular municipal elections in November of odd-numbered years. The City will be electing two members of City Council and a City Clerk. In order to utilize the resources of the County of San Mateo Elections Department, the proposed resolution authorizes the County Clerk to perform election services for the City. The following timetable will apply: Monday, July 13, 2007 First day to issue nomination papers Friday, August 10, 2007 Close of nomination period, and last day to call an election for ballot measures Wednesday, August 15,2007 Five day extension of nomination period if an incumbent does not file FISCAL IMPACT: The estimated cost of conducting the 2007 General Municipal Election through the County of San Mateo is $37,713. The County's pro-rated cost per voter is approximately $1.70 and the current number of registered voters is 26,938. The cost for conducting the 2007 General Municipal Election has been included in the proposed FY 2007-08 budget. Staff Report Subject: Adopt a Resolution requesting the Board of Supervisors of San Mateo County to consolidate a General Municipal Election with the Regular Election to be held on November 6, 2007 Page 2 of2 CONCLUSION: The adoption of this resolution will allow for a consolidated election process. Prepared by: J?} FlO~b~ Interim City Clerk Approved by: r:!tr '~~~~J . Nagel City Manager ATTACHMENT: Proposed Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION CALLING A GENERAL ELECTION AND REQUESTING THE BOARD OF SUPERVISORS OF SAN MATEO COUNTY TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION WITH THE REGULAR ELECTION TO BE HELD ON NOVEMBER 6,2007 AND THAT THE COUNTY REGISTRAR PERFORM CERTAIN ELECTION SERVICES IN CONNECTION WITH SAID GENERAL ELECTION; AND AUTHORIZING THE CITY MANAGER TO REIMBURSE THE COUNTY FOR ELECTION SERVICES WHEREAS, the City Council of the City of South San Francisco, by Resolution No. 30- 2007, called for a Special Election to be held on November 6, 2007, for the purpose of submitting to the voters an election to fill the position of City Clerk for the remainder of the vacant term; and WHEREAS, the City Council of the City of South San Francisco also desires to submit to the voters the election of two members of the City Council for four year terms; and WHEREAS, the City Council desires to have the San Mateo County Registrar of Voters render certain services in connection with the special election. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1. The City Council hereby calls a general municipal election to be held on November 6,2007 to elect two members of the City Council, and to elect a candidate to fill the vacant position of City Clerk, to serve the remainder of the unexpired term of the retired City Clerk. 2. Pursuant to Sections 10400 and 10403 of the California Elections Code, the City Council of the City of South San Francisco hereby requests that the San Mateo County Board of Supervisors direct the Registrar of Voters to conduct all necessary services related to the special municipal election, and to bill the City for the costs of conducting said election. 3. The timing of the submission of nomination documents for candidates shall be governed by Section 10407 of the California Elections Code and submitted to the office of the City Clerk no later than 5 p.m., 88 days prior to the date of the general election, which is August 10,2007. Nomination documents shall be available in the office of the City Clerk during the hours that City Hall is normally open to the public. 4. Candidate statements shall not exceed 200 words and shall be submitted to the office of the City Clerk with nominating documents, as required by Section 13307 of the California Elections Code. 5. The office of the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters of San Mateo County. 6. The City Manager is hereby authorized to reimburse San Mateo County in full for such services actually performed upon presentation of a bill from the County. 7. Notice of the time and place of holding the election is hereby given and the office of the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. 8. As permitted by Section 13307 ofthe Elections Code, all candidates shall be required to pay in advance and simultaneously with the submission of a candidate statement his or her estimated pro rata share of the cost of printing, handling, translating, and mailing the candidate statement. A candidate who submits a statement and qualifies as indigent under Section 13309 ofthe Elections Code shall not be required to pay his or her pro rata share of the cost of printing, handling, translating, and mailing the statement until after the election. The City Clerk is authorized to requirement payment in any reasonable form deemed appropriate to ensure collection. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 13th day of June, 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Interim City Clerk ~'t~ S:1N S ~ - ~:~ (0 t"l >- - ~ ~ " ~l1FO~ C Staff Report AGENDA ITEM # 9 DATE: TO: FROM: SUBJECT: June 13, 2007 Honorable Mayor and City Council Steven T. Mattas, City Attorney Motion to Adopt Four Ordinances Describing the Use of Eminent Domain by the Redevelopment Agency of the City of South San Francisco in the Downtown/Central, Gateway, U.S. Steel/Shearwater, and El Camino Project Areas Pursuant to SB 53. RECOMMENDA nON Staff recommends that the City Council waive the second reading and adopt the following four ordinances: (1) an ordinance of the City of South San Francisco adopting a program for the use of eminent domain by the Redevelopment Agency of the City of South San Francisco pursuant to SB 53 for the Downtown/Central Project Area; (2) an ordinance ofthe City of South San Francisco adopting a program for the use of eminent domain by the Redevelopment Agency of the City of South San Francisco pursuant to SB 53 for the Gateway Project Area; (3) an ordinance of the City of South San Francisco adopting a program for the use of eminent domain by the Redevelopment Agency of the City of South San Francisco pursuant to SB 53 for the U.S. SteeVShearwater Redevelopment Project Area; and (4) an ordinance of the City of South San Francisco adopting a program for the use of eminent domain by the Redevelopment Agency of the City of South San Francisco pursuant to SB 53 for the El Camino Corridor Redevelopment Project Area. Staff also recommends that the City Council direct the City Clerk to record the Revised Statements of Institution of Redevelopment Proceedings for the Downtown/Central, Gateway, U.S. Steel/Shearwater, and El Camino Corridor Project Areas in the Official Records of San Mateo pursuant to Health and Safety Code Section 33373(c). BACKGROUND/DISCUSSION SB 53 Ordinances At its May 23,2007 meeting, the City Council introduced the following four ordinances (see attached Staff Report dated May 23,2007). The ordinances are now ready for adoption. (1) AN ORDINANCE OF THE CITY COUNCIL OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE DOWNTOWN/CENTRAL PROJECT AREA Staff Report Subject: SB 53 Ordinances Page 2 (2) AN ORDINANCE OF THE CITY COUNCIL OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE GATEWAY PROJECT AREA (3) AN ORDINANCE OF THE CITY COUNCIL OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE U.S. STEEL/SHEARW A TER REDEVELOPMENT PROJECT AREA (4) AN ORDINANCE OF THE CITY COUNCIL OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE EL CAMINO CORRIDOR REDEVELOPMENT PROJECT AREA Revised Statements of Institution of Redevelopment Proceedings Pursuant to Health and Safety Code Section 33373(c), which became effective January 1, 2007, redevelopment agencies with redevelopment plans adopted on or before December 31, 2006 that authorize the use of eminent domain must record with the county recorder a new statement of institution of redevelopment proceedings for each project area. The new statement must contain (1) a description of the land in the entire project area; (2) a heading in boldface type stating that the property is in a redevelopment project area; (3) a general description ofthe provisions in the redevelopment plan relating to the use of eminent domain; and (4) a description of any limitations on the use of eminent domain, including the time limit on such use. While the deadline for recordation of the statement is December 31, 2007, an agency cannot commence eminent domain proceedings until the statement is recorded. Revised statements are attached for the Downtown/Central, Gateway, U.S. SteeVShearwater, and El Camino Project Areas. By: di- CC~ . ';.,.;y M. Na anager Attachments: Staff Report dated May 23,2007 Revised Statements of Institution of Redevelopment Proceedings Ordinances 973741 - ~'t\\ 3M if. :' ..~~ ~ . ~~\ (0. t"l. >- r;; ~ C') "'4~o$\~O Staff Report DATE: TO: FROM: SUBJECT: May 23, 2007 Honorable Mayor and City Council Marty VanDuyn, Assistant City Manager ADOPTION OF ORDINANCES DESCRIBING THE REDEVELOPMENT AGENCY'S PROGRAM CONCERNING THE USE OF EMINENT DOMAIN IN THE DOWNTOWN/CENTRAL, GATEWAY, U.S. STEEL/SHEARW A TER, AND EL CAMINO PROJECT AREAS PURSUANT TO SB 53 RECOMMENDATION It is recommended that the City Council adopt ordinances describing the Redevelopment Agency of the City of South San Francisco's program concerning the use of eminent domain in the acquisition of property pursuant to SB 53 for the Downtown/Central, Gateway, U.S. SteellShearwater, and EI Camino Corridor project areas. BACKGROUND/DISCUSSION Effective January 1,2007, SB 53 added Section 33342.7 to the Health and Safety Code. TIus Section requires legislative bodies that adopted a final Redevelopment Plan prior to January 1, 2007 to adopt an ordinance on or before July 1,2007 for each project area describing their redevelopment agency's program to acquire real property by eminent domain in each of the project areas. Pursuant to Section 33342.7, a redevelopment agency's eminent domain program may prohibit the redevelopment agency from acquiring certain types of real property by eminent domain, including but not limited to, owner- occupied residences, single family residences, or any residential property. Similarly, a redevelopment agency's eminent domain program may prohibit the redevelopment agency from acquiring real property by eminent domain in specified locations within the project area. Once the legislative body adopts an ordinance describing its redevelopment agency's program to acquire real property by eminent domain, the redevelopment agency can only change its eminent domain program by amending the Redevelopment Plan. " " The City Council adopted the Downtown/Central, Gateway, U.S. SteeVShearwater, and El Camino Corridor redevelopment plans prior to January 1,2007. Consequently, the City Council must adopt an ordinance for each of the plans before July 1, 2007 describing the Redevelopment Agency of the City of South San Francisco's (the "Agency") program concerning the use of eminent domain in the acquisition of property in each of the project areas. The following descriptions of the Agency's programs concerning the use of eminent domain are those descriptions set forth in the redevelopment plans. Staff is not recommending any changes to the Agency's eminent domain authority at this time. Staff Report Subject: SB 53 Ordinances Page 2 Downtown/Central Project Area Subject to the following limitations, the Redevelopment Plan for the Downtown/Central Project Area authorizes the Agency to acquire certain types of real property by eminent domain throughout the Project Area. The Redevelopment Plan prohibits the acquisition or assembly of any residential real property, or real property which contains residential uses, without the prior written consent of the affected property owner, for the purpose of conveying such property to others for private development. In addition, the Redevelopment Plan prohibits the acquisition of property on which persons reside. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expires on June 25, 2017, unless the Redevelopment Plan is amended to extend such time limit. Gateway Project Area The Redevelopment Plan for the South San Francisco Gateway Project Area authorizes the Agency to acquire real property by eminent domain throughout the Project Area. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expired on June 17, 1993. The Agency may not acquire real property by eminent domain unless the Redevelopment Plan is amended to extend the time limit. U.S. Steel/Shearwater Project Area The Redevelopment Plan for the South San Francisco U.S. Steel/Shearwater Project Area authorizes the Agency to acquire real property by eminent domain throughout the Project Area The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expired on February 8, 1998. The Agency may not acquire real property by eminent domain unless the Redevelopment Plan is amended to extend the time limit. E1 Camino Corridor Project Area Subject to the following limitations, the Redevelopment PIan for the EI Camino Corridor Project Area authorizes the Agency to acquire certain types of real property by eminent domain throughout the Project Area. The Agency cannot use eminent domain when the following conditions exist: (a) The affected property is improved with a structure and the Agency has determined that it conforms to the Redevelopment Plan and that (1) the property is not needed for specific activities Staff Report Subject: SB 53 Ordinances Page 3 permitted by or pursuant to the Redevelopment Plan; (2) the property is not needed for development of replacement housing for those displaced by an Agency activity; (3) the property is not needed for any public improvement or facility; (4) the property is not needed to promote historical or architectural preservation; ( 5) the property is not needed to remove a blighting intluence on surrounding properties which prevents achievement of the objectives of the Redevelopment Plan; (6) the property is not needed for the elimination of enviromnental deficiencies, including without limitation, inadequate circulation, access or street layout, incompatible and mixed uses, overcrowding and small parcel size; or (7) the property is not needed for the removal of impediments to land development and disposition through the assembly of land into appropriately sized and shaped parcels served by improved circulation and utilities; (b) The affected property is improved with a structure that does not conform to the Redevelopment Plan and the Agency has determined that the property and structure can conform to the Redevelopment Plan pursuant to an owner participation agreement and that the owner is faithfully performing under the terms of the owner participation agreement; or ( c) The affected property is owned by a public body that has not consented to the Agency's exercise of the power of eminent domain. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expires 12 years from the date of adoption of the ordinance that included the property in the Project Area unless the Redevelopment Plan is amended to extend such time limit. CONCLUSION It is recommended that the City Council adopt ordinances describing the Redevelopment Agency's program concerning the use of eminent domain for the acquisition of property in the Downtown/Central, Gateway, U.S. Steel/Shearwater, and El Camino Corridor project areas. By adopting these ordinances, the City will be in compliance with SB 53. BY.~ . Marty VanDuyn Assistant City Manager , Approved: ~ Barry M. Nagel ,. City Manager Attachments: Ordinance No. Ordinance No. Ordinance No. Ordinance No. Recording Requested by and when Recorded, return to: Redevelopment Agency of the City of South San Francisco 400 Grand Ave South San Francisco, CA 94080 Attn: City Clerk EXEMPT FROM RECORDING FEES PER GOVERNMENT CODE 996103, 27383 (SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE) REVISED STATEMENT OF INSTITUTION OF REDEVELOPMENT PROCEEDINGS (Pursuant to Health and Safety Code Section 33373) THE PROPERTY THAT IS THE SUBJECT OF THIS STATEMENT IS LOCATED WITHIN A REDEVELOPMENT PROJECT AREA NOTICE IS HEREBY GIVEN that proceedings have been instituted for the redevelopment of the area located within the existing Downtown/Central Redevelopment Project Area (the "Project Area") established pursuant to the Redevelopment Plan for the Downtown/Central Redevelopment Project Area adopted by the City Council of the City of South San Francisco by Ordinance No. 1056-89, adopted in July, 1989, and was thereafter amended by Ordinance No. 1152-94, adopted in November, 1994; by Ordinance No. 1337-2004, adopted in March, 2004; and by Ordinance No. 1352-2005, adopted in May, 2005 (as so amended, hereafter, the "Redevelopment Plan"). The boundaries of the Project Area are described in Exhibit A attached hereto and incorporated herein by reference. Subject to the following limitations, the Redevelopment Plan for the Downtown/Central Project Area authorizes the Redevelopment Agency of the City of South San Francisco (the "Agency") to acquire certain types of real property by eminent domain throughout the Project Area. The Redevelopment Plan prohibits the acquisition or assembly of any residential real property, or real property which contains residential uses, without the prior written consent of the affected property owner, for the purpose of conveying such property to others for private development. In addition, the Redevelopment Plan prohibits the acquisition of property on which persons reside. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expires on June 25,2017, unless the Redevelopment Plan is amended to extend such time limit. Dated: Redevelopment Agency of the City of South San Francisco By: Print Name: Its: Executive Director 958626 State of California County of San Mateo On ,20_, before me, , a Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. (seal) Notary Public 958626 Exhibit A LEGAL DESCRIPTION OF PROJECT AREA (Attach legal description.) 958626 Recording Requested by and when Recorded, return to: Redevelopment Agency of the City of South San Francisco 400 Grand Ave South San Francisco, CA 94080 Attn: City Clerk EXEMPT FROM RECORDING FEES PER GOVERNMENT CODE 996103,27383 (SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE) REVISED STATEMENT OF INSTITUTION OF REDEVELOPMENT PROCEEDINGS (Pursuant to Health and Safety Code Section 33373) THE PROPERTY THAT IS THE SUBJECT OF THIS STATEMENT IS LOCATED WITHIN A REDEVELOPMENT PROJECT AREA NOTICE IS HEREBY GIVEN that proceedings have been instituted for the redevelopment of the area located within the existing South San Francisco Gateway Redevelopment Project Area (the "Project Area") established pursuant to the Redevelopment Plan for the South San Francisco Gateway Redevelopment Project Area adopted by the City Council of the City of South San Francisco by Ordinance No. 867-81 in June, 1981, and was thereafter amended by Ordinance No. 1149-94, adopted in November, 1994; by Ordinance No. 1338-2004, adopted in March 2004; by Ordinance No. 1337-2004, adopted in March 2004; and by Ordinance No. 1355-2005, adopted in May 2005 (as so amended, hereafter, the "Redevelopment Plan"); The boundaries of the Project Area are described in Exhibit A attached hereto and incorporated herein by reference. The Redevelopment Plan authorizes the Redevelopment Agency of the City of South San Francisco (the "Agency") to acquire residential real property by eminent domain throughout the Project Area. The Agency may only acquire real property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expired on June 17, 1993. Dated: Redevelopment Agency of the City of South San Francisco By: Print Name: Its: Executive Director 958622 State of California County of San Mateo On ,20_, before me, , a Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. (seal) Notary Public 958622 Exhibit A LEGAL DESCRIPTION OF PROJECT AREA (Attach legal description.) 958622 Recording Requested by and when Recorded, return to: Redevelopment Agency of the City of South San Francisco 400 Grand Ave South San Francisco, CA 94080 Attn: City Clerk EXEMPT FROM RECORDING FEES PER GOVERNMENT CODE 996103,27383 (SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE) REVISED STATEMENT OF INSTITUTION OF REDEVELOPMENT PROCEEDINGS (Pursuant to Health and Safety Code Section 33373) THE PROPERTY THAT IS THE SUBJECT OF THIS STATEMENT IS LOCATED WITHIN A REDEVELOPMENT PROJECT AREA NOTICE IS HEREBY GIVEN that proceedings have been instituted for the redevelopment of the area located within the existing South San Francisco U.S. Steel/Shearwater Redevelopment Project Area (the "Project Area") established pursuant to the Redevelopment Plan for the South San Francisco U.S. Steel Plant Site Redevelopment Project Area adopted by the City Council of the City of South San Francisco by Ordinance No. 996-86 in January, 1986, and was thereafter amended by Ordinance No. 1151-94, adopted in November, 1994; by Ordinance No. 1339-2004 adopted in March, 2004; by Ordinance No. 1337-2001 adopted in March, 2004; and by Ordinance No. 1354-2005 adopted in May, 2005 (as so amended, hereafter, the "Redevelopment Plan"). The boundaries of the Project Area are described in Exhibit A attached hereto and incorporated herein by reference. The Redevelopment Plan authorizes the Redevelopment Agency of the City of South San Francisco (the "Agency") to acquire residential real property by eminent domain throughout the Project Area. The Agency may only acquire real property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expired on February 8,1998. Dated: Redevelopment Agency of the City of South San Francisco By: Print Name: Its: Executive Director 958628 State of California County of San Mateo On ,20_, before me, , a Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. (seal) Notary Public 958628 Exhibit A LEGAL DESCRIPTION OF PROJECT AREA (Attach legal description.) 958628 Recording Requested by and when Recorded, return to: Redevelopment Agency of the City of South San Francisco 400 Grand Ave South San Francisco, CA 94080 Attn: City Clerk EXEMPT FROM RECORDING FEES PER GOVERNMENT CODE 996103, 27383 (SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE) REVISED STATEMENT OF INSTITUTION OF REDEVELOPMENT PROCEEDINGS (Pursuant to Health and Safety Code Section 33373) THE PROPERTY THAT IS THE SUBJECT OF THIS STATEMENT IS LOCATED WITHIN A REDEVELOPMENT PROJECT AREA NOTICE IS HEREBY GIVEN that proceedings have been instituted for the redevelopment of the area located within the existing EI Camino Corridor Redevelopment Project Area (the "Project Area") established pursuant to the Redevelopment Plan for the EI Camino Corridor Redevelopment Project Area adopted by the City Council of the City of South San Francisco by Ordinance No. 1132-93 in June, 1993, and was thereafter amended by Ordinance No. 1150-94, adopted in November, 1994; by Ordinance No. 1270-2000 adopted in June, 2000; by Ordinance No. 1337-2004 adopted in March, 2004; and by Ordinance No. 1353-2005, adopted in May, 2005 (as so amended, hereafter, the "Redevelopment Plan"). The boundaries of the Project Area are described in Exhibit A attached hereto and incorporated herein by reference. Subject to the following limitations, the Redevelopment Plan for the EI Camino Corridor Project Area authorizes the Redevelopment Agency of the City of South San Francisco (the "Agency") to acquire certain types of real property by eminent domain throughout the Project Area. The Agency is prohibited from using eminent domain when the following conditions exist: (a) The affected property is improved with a structure and the Agency has determined that it conforms to the Redevelopment Plan and that (1) the property is not needed for specific activities permitted by or pursuant to the Redevelopment Plan; (2) the property is not needed for development of replacement housing for those displaced by an Agency activity; (3) the property is not needed for any public improvement or facility; (4) the property is not needed to promote historical or architectural preservation; ( 5) the property is not needed to remove a blighting influence on surrounding properties which prevents achievement of the objectives of the Redevelopment Plan; (6) the property is not needed for the elimination of environmental deficiencies, including without limitation, inadequate circulation, access or street layout, incompatible and mixed uses, overcrowding and small parcel size; or (7) the property is not needed for the removal of impediments to land development and disposition through the assembly of land into appropriately sized and shaped parcels served by improved circulation and utilities; 958584 (b) The affected property is improved with a structure that does not conform to the Redevelopment Plan and the Agency has determined that the property and structure can conform to the Redevelopment Plan pursuant to an owner participation agreement and that the owner is faithfully performing under the terms of the owner participation agreement; or (c) The affected property is owned by a public body that has not consented to the Agency's exercise of the power of eminent domain. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expires 12 years from the date of adoption of the ordinance that included the property in the Project Area unless the Redevelopment Plan is amended to extend such time limit. Dated: Redevelopment Agency of the City of South San Francisco By: Print Name: Its: Executive Director 958584 State of California County of San Mateo On ,20_, before me, , a Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person( s) acted, executed the instrument. WITNESS my hand and official seal. ( seal) Notary Public 958584 Exhibit A LEGAL DESCRIPTION OF PROJECT AREA (Attach legal description.) 958584 CITY OF SOUTH SAN FRANCISCO ORDINANCE NO._"07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE DOWNTOWN/CENTRAL PROJECT AREA WHEREAS, the Redevelopment Agency of the City of South San Francisco, a public body corporate and politic (the "Agency") is a redevelopment agency duly organized pursuant to Community Redevelopment law (California Health and Safety Code Section 33000 et seq.), and pursuant thereto has responsibility to carry out the Redevelopment Plan for the Downtown/Central Redevelopment Project Area (the "Project Area"); WHEREAS, the redevelopment plan for the Project Area was adopted by the City Council of the City of South San Francisco (the "City Council") by Ordinance NO.1 056-89 in July, 1989, and was thereafter amended by Ordinance No. 1152-94, adopted in November, 1994, by Ordinance No. 1337-2004, adopted in March, 2004, and by Ordinance No. 1352-2005 in May, 2005 (as so amended, hereafter, the "Redevelopment Plan"); WHEREAS, effective January 1, 2007, SB 53 added Section 33342.7 to the Health and Safety Code, pursuant to which legislative bodies that adopted a final redevelopment plan prior to January 1, 2007 are required to adopt on or before July 1, 2007, an ordinance that describes the redevelopment agency's program to acquire real property by eminent domain; WHEREAS, SB 53 provides that following adoption of an ordinance describing the redevelopment agency's program to acquire real property by eminent domain, such program may only be modified pursuant to an amendment of the redevelopment plan; and WHEREAS, the Redevelopment Plan provides the Agency with authority to use eminent domain to acquire real property in certain limited circumstances following compliance with all requirements of law. THE CITY COUNCil OF THE CITY OF SOUTH SAN FRANCISCO DOES ORDAIN AS FOllOWS: SECTION 1. PROGRAM. The following is hereby adopted as the Agency's program to acquire real property by eminent domain pursuant to Health and Safety Code Section 33342.7: Subject to the following limitations, the Redevelopment Plan for the Downtown/Central Project Area authorizes the Agency to acquire certain types of real property by eminent domain throughout the Project Area. The Redevelopment Plan prohibits the acquisition or assembly of any residential real property, or real property which contains residential uses, without the prior written consent of the affected property owner, for the purpose of conveying such property to others for private development. In addition, the Redevelopment Plan prohibits the acquisition of property on which persons reside. The Agency may only acquire property by eminent domain following 958455 compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expires on June 25, 2017, unless the Redevelopment Plan is amended to extend such time limit. SECTION 2. SEVERABILITY. If any section, subsection, clause, or phrase of this Ordinance is for any reason held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. This City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced. SECTION 3. EFFECTIVE DATE AND PUBLICATION. Within fifteen (15) days from and after adoption, this Ordinance shall be published once in the San Mateo Times, a newspaper of general circulation printed and published in the County of San Mateo and circulated in the City of South San Francisco, in accordance with California Government Code Section 36933. This Ordinance shall take effect thirty (30) days after its adoption. * * * * * PASSED AND ADOPTED this _ day of _, 2007, by the following vote: AYES: NOES: ABSENT: ABSTENTIONS: APPROVED: MAYOR ATTEST: CITY CLERK 958455 CITY OF SOUTH SAN FRANCISCO ORDINANCE NO._-07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE GATEWAY PROJECT AREA WHEREAS, the Redevelopment Agency of the City of South San Francisco, a public body corporate and politic (the "Agency") is a redevelopment agency duly organized pursuant to Community Redevelopment law (California Health and Safety Code Section 33000 et seq.), and pursuant thereto has responsibility to carry out the Redevelopment Plan for the South San Francisco Gateway Redevelopment Project Area (the "Project Area"); WHEREAS, the redevelopment plan for the Project Area was adopted by the City Council of the City of South San Francisco (the "City Council") by Ordinance No. 867-81 in June, 1981, and was thereafter amended by Ordinance No. 1149-94, adopted in November, 1994; by Ordinance No. 1338-2004, adopted in March 2004; by Ordinance No. 1337-2004, adopted in March 2004; and by Ordinance No. 1355-2005, adopted in May 2005 (as so amended, hereafter, the "Redevelopment Plan"); WHEREAS, effective January 1, 2007, S8 53 added Section 33342.7 to the Health and Safety Code, pursuant to which legislative bodies that adopted a final redevelopment plan prior to January 1,2007 are required to adopt on or before July 1, 2007, an ordinance that describes the redevelopment agency's program to acquire real property by eminent domain; WHEREAS, S8 53 provides that following adoption of an ordinance describing the redevelopment agency's program to acquire real property by eminent domain, such program may only be modified pursuant to an amendment of the redevelopment plan; and WHEREAS, the Redevelopment Plan provides the Agency with authority to use eminent domain to acquire real property following compliance with all requirements of law. THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO DOES ORDAIN AS FOllOWS: SECTION 1. PROGRAM. The following is hereby adopted as the Agency's program to acquire real property by eminent domain pursuant to Health and Safety Code Section 33342.7: The Redevelopment Plan for the South San Francisco Gateway Project Area authorizes the Agency to acquire real property by eminent domain throughout the Project Area. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, 958456 hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expired on June 17, 1993. SECTION 2. SEVERABILITY. If any section, subsection, clause, or phrase of this Ordinance is for any reason held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. This City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced. SECTION 3. EFFECTIVE DATE AND PUBLICATION. Within fifteen (15) days from and after adoption, this Ordinance shall be published once in the San Mateo Times, a newspaper of general circulation printed and published in the County of San Mateo and circulated in the City of South San Francisco, in accordance with California Government Code Section 36933. This Ordinance shall take effect thirty (30) days after its adoption. * * * * * PASSED AND ADOPTED this _ day of _,2007, by the following vote: AYES: NOES: ABSENT: ABSTENTIONS: APPROVED: MAYOR ATTEST: CITY CLERK 958456 CITY OF SOUTH SAN FRANCISCO ORDINANCE NO._-07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE U.S. STEEUSHEARWA TER REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency of the City of South San Francisco, a public body corporate and politic (the "Agency") is a redevelopment agency duly organized pursuant to Community Redevelopment law (California Health and Safety Code Section 33000 et seq.), and pursuant thereto has responsibility to carry out the Redevelopment Plan for the South San Francisco U.S. Steel/Shearwater Redevelopment Project Area (the "Project Area"); WHEREAS, the redevelopment plan for the Project Area was adopted by the City Council of the City of South San Francisco (the "City Council") by Ordinance No. 996-86 in January, 1986, and was thereafter amended by Ordinance No. 1151-94, adopted in November, 1994; by Ordinance No. 1339-2004 adopted in March, 2004; by Ordinance No. 1337-2001 adopted in March, 2004; and by Ordinance No. 1354-2005 adopted in May, 2005 (as so amended, hereafter, the "Redevelopment Plan"); WHEREAS, effective January 1, 2007, SB 53 added Section 33342.7 to the Health and Safety Code, pursuant to which legislative bodies that adopted a final redevelopment plan prior to January 1, 2007 are required to adopt on or before July 1,2007, an ordinance that describes the redevelopment agency's program to acquire real property by eminent domain; WHEREAS, SB 53 provides that following adoption of an ordinance describing the redevelopment agency's program to acquire real property by eminent domain, such program may only be modified pursuant to an amendment of the redevelopment plan; and WHEREAS, the Redevelopment Plan provides the Agency with authority to use eminent domain to acquire real property following compliance with all requirements of law. THE CITY COUNCil OF THE CITY OF SOUTH SAN FRANCISCO DOES ORDAIN AS FOllOWS: SECTION 1. PROGRAM. The following is hereby adopted as the Agency's program to acquire real property by eminent domain pursuant to Health and Safety Code Section 33342.7: The Redevelopment Plan for the South San Francisco U.S. Steel/Shearwater Project Area authorizes the Agency to acquire real property by eminent domain throughout the Project Area. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements 958447 pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expired on February 8, 1998. SECTION 2. SEVERABILITY. If any section, subsection, clause, or phrase of this Ordinance is for any reason held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. This City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced. SECTION 3. EFFECTIVE DATE AND PUBLICATION. Within fifteen (15) days from and after adoption, this Ordinance shall be published once in the San Mateo Times, a newspaper of general circulation printed and published in the County of San Mateo and circulated in the City of South San Francisco, in accordance with California Government Code Section 36933. This Ordinance shall take effect thirty (30) days after its adoption. * * * * * PASSED AND ADOPTED this _ day of _,2007, by the following vote: AYES: NOES: ABSENT: ABSTENTIONS: APPROVED: MAYOR ATTEST: CITY CLERK 958447 CITY OF SOUTH SAN FRANCISCO ORDINANCE NO._-07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO ADOPTING A PROGRAM FOR THE USE OF EMINENT DOMAIN BY THE REDEVELOPMENT AGENCY OF THE CITY OF SOUTH SAN FRANCISCO PURSUANT TO SB 53 FOR THE EL CAMINO CORRIDOR REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency of the City of South San Francisco, a public body corporate and politic (the "Agency") is a redevelopment agency duly organized pursuant to Community Redevelopment law (California Health and Safety Code Section 33000 ef seq.), and pursuant thereto has responsibility to carry out the Redevelopment Plan for the EI Camino Corridor Redevelopment Project Area (the "Project Area"); WHEREAS, the redevelopment plan for the Project Area was adopted by the City Council of the City of South San Francisco (the "City Council") by Ordinance No. 1132-93 in June, 1993, and was thereafter amended by Ordinance No. 1150-94, adopted in November, 1994; by Ordinance No. 1270-2000 adopted in June, 2000; by Ordinance No. 1337-2004 adopted in March, 2004; and by Ordinance No. 1353-2005, adopted in May, 2005 (as so amended, hereafter, the "Redevelopment Plan"); WHEREAS, effective January 1, 2007, S8 53 added Section 33342.7 to the Health and Safety Code, pursuant to which legislative bodies that adopted a final redevelopment plan prior to January 1, 2007 are required to adopt on or before July 1, 2007, an ordinance that describes the redevelopment agency's program to acquire real property by eminent domain; WHEREAS, S8 53 provides that following adoption of an ordinance describing the redevelopment agency's program to acquire real property by eminent domain, such program may only be modified pursuant to an amendment of the redevelopment plan; and WHEREAS, the Redevelopment Plan provides the Agency with authority to use eminent domain to acquire real property in certain limited circumstances following compliance with all requirements of law. THE CITY COUNCil OF THE CITY OF SOUTH SAN FRANCISCO DOES ORDAIN AS FOllOWS: SECTION 1. PROGRAM. The following is hereby adopted as the Agency's program to acquire real property by eminent domain pursuant to Health and Safety Code Section 33342.7: Subject to the following limitations, the Redevelopment Plan for the EI Camino Corridor Project Area authorizes the Agency to acquire certain types of real property by eminent domain throughout the Project Area. The Agency cannot use eminent domain when the following conditions exist: 958459 (a) The affected property is improved with a structure and the Agency has determined that it conforms to the Redevelopment Plan and that (1) the property is not needed for specific activities permitted by or pursuant to the Redevelopment Plan; (2) the property is not needed for development of replacement housing for those displaced by an Agency activity; (3) the property is not needed for any public improvement or facility; (4) the property is not needed to promote historical or architectural preservation; ( 5) the property is not needed to remove a blighting influence on surrounding properties which prevents achievement of the objectives of the Redevelopment Plan; (6) the property is not needed for the elimination of environmental deficiencies, including without limitation, inadequate circulation, access or street layout, incompatible and mixed uses, overcrowding and small parcel size; or (7) the property is not needed for the removal of impediments to land development and disposition through the assembly of land into appropriately sized and shaped parcels served by improved circulation and utilities; (b) The affected property is improved with a structure that does not conform to the Redevelopment Plan and the Agency has determined that the property and structure can conform to the Redevelopment Plan pursuant to an owner participation agreement and that the owner is faithfully performing under the terms of the owner participation agreement; or (c) The affected property is owned by a public body that has not consented to the Agency's exercise of the power of eminent domain. The Agency may only acquire property by eminent domain following compliance with all requirements of applicable law, including without limitation, compliance with all requirements pertaining to notice, hearings, and the payment of just compensation. The Agency's authority to initiate proceedings to acquire real property by eminent domain expires 12 years from the date of adoption of the ordinance that included the property in the Project Area unless the Redevelopment Plan is amended to extend such time limit. SECTION 2. SEVERABILITY. If any section, subsection, clause, or phrase of this Ordinance is for any reason held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. This City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced. SECTION 3. EFFECTIVE DATE AND PUBLICATION. Within fifteen (15) days from and after adoption, this Ordinance shall be published once in the San Mateo Times, a newspaper of general circulation printed and published in the County of San Mateo and circulated in the City of South San Francisco, in accordance with California Government Code Section 36933. This Ordinance shall take effect thirty (30) days after its adoption. * * * * * PASSED AND ADOPTED this _ day of _, 2007, by the following vote: 958459 AYES: NOES: ABSENT: ABSTENTIONS: APPROVED: MAYOR ATTEST: CITY CLERK 958459 Staff Report AGENDA ITEM # 10 DATE: June 13,2007 TO: The Honorable Mayor and City Council FROM: Elaine Yamani, Director of Human Resources SUBJECT: REVISIONS TO THE PERSONNEL RULES & REGULATIONS RECOMMENDATION It is recommended that the City Council adopt a resolution approving revisions to the following sections of the City's Personnel Rules and Regulations: 13.02, Written Notice of Proposed Disciplinary Action, 13.05, Appeals of Disciplinary Action and 14.01, Def"mition of Grievance. BACKGROUND The City's existing Personnel Rules and Regulations on grievance procedures and the definition of grievance needed to be revised. The attached revision is presented to the City Council for consideration and adoption following a full discussion with representatives of all of the City's bargaining units regarding the proposed changes. The City feels that the language changes attached are appropriate and consistent with current practice. CONCLUSION It is recommended that the City Council adopt a resolution approving revisions of the Personnel Rules and Regulations regarding disciplinary action and grievance procedures. By: .~~ Elaine Y . Director of Human Resources ~,G Barry ~1 City Manager Attachments: Resolution Revisions to the Personnel Rules and Regulations 13.02, 13.05, 140.01 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING REVISIONS TO THE PERSONNEL RULES AND REGULATIONS 13.02, 13.05 AND 14.01 WHEREAS, the City desires to revise its current Personnel Rules and Regulations; and WHEREAS, the City has consulted with employee group representatives regarding the proposed revised policy. NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of South San Francisco that the City Council hereby approves the Personnel Rules and Regulations attached hereto as Attachment 1. BE IT FURTHER RESOLVED THAT the policy attached hereto as Attachment I shall replace Sections 13.02, 13.05 and 14.01 of the City's Personnel Rules and Regulations. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the _day of , 2007 by the following vote: AYES: NOES: ABSTAIN : ABSENT: ATTEST: City Clerk CITY OF SOUTH SAN FRANCISCO Revisions to the Personnel Rules and Regulations (Following Meeting With Unions/Associations on April 16, 2007)1 13.02 Written Notice of Proposed Disciplinary Action The City shall provide the affected employee with written notice prior to taking disciplinary action, except with written reprimands and where circumstances require the City to take immediate action to remove the employee from the workplace. In such cases of immediate disciplinary action, written notice containing the information set forth below shall be provided to the employee within 2-working days from the date of the action. A. Notice Served - In all cases, written notice of disciplinary action shall be served on the employee personally or by mail. Unless immediate discipline is required, notice shall be provided no later than 10-working days before the disciplinary action is to be effective. A copy of the notice shall be placed in the employee's personnel file. B. Notice Contents - The written notice shall contain the following information: . The type of disciplinary action. . The reason or cause for the disciplinary action. . Notice that the employee may inspect copies of all materials upon which the disciplinary action is based. . Notice that the employee has the right to respond either orally or in writing to the appointing authority imposing the disciplinary action within 10-working days of the notice of the proposed disciplinary action. . Notice that the employee has a right to representation. 13.05 Appeals of Disciplinary Action If a meeting has been held and the appointing authority has imposed discipline action other than a written reprimand, the affected employee shall have the right of appeal. Such appeals shall be filed at the fifth step of the grievance procedure as set forth in these personnel rules and regulations. I This document, and the revisions within this document, are identical to those the City presented in writing to the unions and associations on April 16, 2007. The only difference is that this document reflects the additional proposed change that the City presented orally in the April 16, 2007 meeting to delete the second bullet in Section 13.02.B. Revisions to the Personnel Rules and Regulations Page 2 of 2 14.01 Definition of Grievance A. Grievance Definition -- A grievance is defined as any dispute involving the interpretation, application or alleged violation of: . Any provision of the applicable Memorandum of Understanding between the City of South San Francisco and a recognized employee organization, excluding however, those provisions of the Memorandum of Understanding which specifically provide that the decision of any City official_shall be final, and where the Memorandum of Understanding includes a grievance procedure that governs the dispute. . The City's Personnel Ordinance and these personnel rules and regulations, except for decisions within management rights including decisions regarding (1) classifications of positions, (2) recruitment, selection, appointment and examination processes, (3) extensions of probationary periods, (4) non- disciplinary transfers, reassignments, reorganization and reallocation of positions, (5) the content of performance evaluations, (6) requiring employees to submit to fitness for duty evaluations, (7) merit salary advancements, and (8) layoffs (as opposed to the impacts of layoffs). . Disciplinary action other than written reprimands taken against regular employees pursuant to these personnel rules and regulations. CITY OF SOUTH SAN FRANCISCO Revisions to the Personnel Rules and Regulations (Following Meeting With Unions/Associations on April 16, 2007)1 13.02 Written Notice of Proposed Disciplinary Action The City shall provide the affected employee with written notice prior to taking disciplinary action, except with written reprimands and where circumstances require the City to take immediate action to remove the employee from the workplace. In such cases of immediate disciplinary action, written notice containing the information set forth below shall be provided to the employee within 2-working days from the date of the action. A. Notice Served - In all cases, written notice of disciplinary action shall be served on the employee personally or by mail. Unless immediate discipline is required, notice shall be provided no later than 10-working days before the disciplinary action is to be effective. A copy of the notice shall be placed in the employee's personnel file. B. Notice Contents - The written notice shall contain the following information: . The type of disciplinary action. y _ _ _ _ _ ! _ _ _ _ T!1~ J~~~90 9! _~!J~~ J9~ th_e_ gi~9ipJiQ~~~ ~gtl<!l!. _ _ _ _ _ _ _ _ _ - - - - - - . Notice that the employee may inspect copies of all materials upon which the disciplinary action is based. . Notice that the employee has the right to respond either orally or in writing to the appointing authority imposing the disciplinary action within 10-working days of the notice of the proposed disciplinary action. . Notice that the employee has a right to representation. 13.05 Appeals of Disciplinary Action If a meeting has been held and the appointing authority has imposed discipline action other than a written reprimand, the affected employee shall have the right of appeal. Such appeals shall be filed at the fifth step of the grievance procedure as set forth in these personnel rules and regulations. 1 This document, and the revisions within this document, are identical to those the City presented in writing to the unions and associations on April 16, 2007. The only difference is that this document reflects the additional proposed change that the City presented orally in the April 16, 2007 meeting to delete the second bullet in Section 13.02.8. Deleted: . . The effective date of the disciplinary action.'11 Revisions to the Personnel Rules and Regulations Page 2 of2 14.01 Definition of Grievance A. Grievance Definition -- A grievance is defined as any dispute involving the interpretation, application or alleged violation of: · Any provision of the applicable Memorandum of Understanding between the City of South San Francisco and a recognized employee organization, excluding however, those provisions of the Memorandum of Understanding which specifically provide that the decision of any City official shall be final. and where the Memorandum of Understandina includes a arievance orocedure that Qoverns the disoute. · The City's Personnel Ordinance and these personnel rules and regulations, exceot for decisions within manaaement riahts includina decisions reQardina (1) classifications of oositions. (2) recruitment. selection. aooointment and examination orocesses, (3) extensions of orobationarv oeriods. (4) non- disciolinarv transfers. reassianments. reoraanization and reallocation of oositions. (5) the content of oerformance evaluations. (6) reauirina emolovees to submit to fitness for duty evaluations. (7) merit salary advancements. and (8) lavoffs (as oooosed to the imoacts of lavoffs~ __ __ __ _ __ _ _ __ _ __ __ __ _ __ _ _ __ _ _ _- I. Disciplinary action other than written reorimands taken against regular employees pursuant to these personnel rules and regulations. Deletecl: where the provision in dispute is within the scope of representation AGENDA ITEM # 11 City Treasurer's Report DATE: June 13,2007 TO: The Honorable Mayor and City Council and Redevelopment Agency Board FROM: Richard Battaglia, City Treasurer SUBJECT: ANNUAL CERTIFICATION OF CITY'S INVESTMENT POLICY RECOMMENDATION: It is recommended that the City Council approve a resolution to recertify the City's Investment Policy for fiscal year 2007-08, with changes described herein. BACKGROUND/DISCUSSION: The Council adopted the most recent investment policy recommended by the City Treasurer in June 2006. Since that time, one change to that policy has arisen, as follows: 1 . Under the section INTERNAL CONTROLS, pages 5/6, 4th paragraph, "The City shall establish an investment oversight committee. The committee shall consist of the City Treasurer, the City Manager, the Finance Director, and the Assistant Finance Director as his alternate, and an outside investment advisor with which the City does not do business. The purpose of the committee is to: · Review the portfolio on a quarterly basis to ensure compliance with the City's investment policy and the requirements of the State of California. · Make recommendations to Council to change the investment policy where appropriate. · Meet as needed to review the investment portfolio as a result of changes in the marketplace or the economic position of any company or agency that affects the City's investments. It is recommended that an additional sentence be added to the 4 th paragraph. "As an alternative to an outside advisor, the committee shall have its policy and investments reviewed periodically by an outside advisor, with knowledge of California public sector investment practices." Prepared by: ~:~'~~tt~~;l Ci Treasurer Attachments: Resolution Investment Policy RESOLUTION NO. CITY COUNCIL AND REDEVELOPMENT AGENCY BOARD, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION CERTIFYING THE INVESTMENT POLICY FOR FISCAL YEAR 2007-08 WHEREAS, the City Treasurer desires approval of changes to the Investment Policy; and WHEREAS, annual certification of the Investment Policy provides prudent financial oversight. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the changes to the Investment Policy, attached hereto as Exhibit A. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council and Redevelopment Agency Board of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: s: \Current Reso's \6-9-04 investment. policy .res. doc City Clerk City of South San Francisco Investment Policy June 13,2007 INTRODUCTION: The following statement is intended to provide guidelines for the "Prudent Person Standard" of investment of the City's temporary idle cash and to outline the policies for an effective cash management system. Investments shall be made with judgment and care which persons of prudence and intelligence exercise in the management of their own affairs considering safety of principal as well as probable income to be derived. The City's cash management system's goal is to accurately monitors and forecasts revenues and expenditures enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the highest yield possible as long as investments meet the criteria established for safety and liquidity. This investment policy applies all City funds except retirement, pension, or bond funds. The investment policies and practices of the Treasurer of the City of South San Francisco are based upon federal, state, and local laws as well as prudent money management. The primary objectives of these policies are, in priority order: 1. To assure compliance with all federal, state, and local laws governing the investment of monies. 2. To maintain the principal of the City's investments. 3. To remain sufficiently liquid to meet all expenses. 4. After safety and liquidity are assured, to generate the maximum amount of investment income within the parameters of this statement of investment policy. TREASURER'S INVESTMENT OBJECTIVES: 1. SAFETY OF PRINCIPAL is the foremost objective of the investment policy. The Treasurer shall seek to ensure that capital losses are avoided with each investment transaction. The objective is to mitigate credit risk (the loss due to failure of the security issuer or broker) and interest rate risk (the market value of the security in the portfolio will fall due to changes in general interest rates). 2. LIQUIDITY is the second most important objective of the investment policy. It is important that a portion of the portfolio contain investments, which can be easily liquidated with minimal, or no risk to principal and/or interest. The longest maturity of any investment shall be five years. The portfolio shall be structured so that sufficient funds are readily available to meet all reasonably anticipated operating expenses. 1 3. YIELD is the interest earned by the City Treasurer on monies invested. The City's fund shall be designed to attain a market-average rate of return (defined as the average return on a three month U.S. treasury bill) through various economic cycles. Yield will be considered only after the basic requirements of safety, liquidity, and credit quality have been met. AUTHORIZED INVESTMENTS: The City is governed by the California Government Code, Section 53600 et. seq. Within the context of these limitations, the following investments are authorized: U.S. TREASURY SECURITIES for which the faith and credit of the U.S. are pledged for the payment of principal and interest. OBLIGATIONS ISSUED BY AGENCIES OF THE UNITED STATES GOVERNMENT, including the Government National Mortgage Association (GNMA), the Federal Farm Credit Bank System (FFC), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), and the Tennessee Valley Authority (TV A). BANKER'S ACCEPTANCES are bills of exchange or time drafts drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System. There is a time limit (180 days) and a 20% limit of surplus money, which may be invested in bankers' acceptances by municipalities. No more than $5.0 million may be invested in any one institution. COMMERCIAL PAPER must be of prime quality of the highest rating (PI by Moody's or Al by Standard and Poors). Eligible paper is limited to corporations organized and operating within the U.S. and having total assets of at least $500,000,000. There are also limitations as to the percent (15%) of the portfolio, the time of investment (270 days), and the dollar amount invested in anyone bank or corporation ($3.0 million). CERTIFICATES OF DEPOSIT are not really considered investments in the true sense of the word. They allow the City Treasurer to select the exact amount, the day of maturity, as well as the exact depository. (There are penalties for withdrawal of funds prior to the original maturity date.) Since time deposits are not liquid, no more than 20% shall be invested in this type of investment for longer than one year. Any investment over the $100,000 FDIC insurance shall be collateralized at 110% with United States Treasuries. No more than $5.0 million may be placed in anyone institution. REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency; by agreement, the seller will repurchase the securities on or before a specified date and for a specified amount. The maturity should not exceed ninety days. Repos should only be purchased when a purchase agreement is executed with a bank in which the underlying U.S. Treasuries pledged as security shall have a market value of at least 102% of the funds borrowed. 2 THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the state treasurer whose permitted investments are identified in the government code. L.A.I.F. provides for deposits up to a maximum of forty million dollars ($40,000,000). L.A.I.F. offers high liquidity as deposits and withdrawals can be wired to and from South San Francisco on the same day, provided the request is made before 10:00 A.M. No maximum limit for LAIF is set by this investment policy. THE SAN MATEO COUNTY INVESTMENT FUND established for the benefit of local agencies, is a pooled fund managed by the San Mateo County Treasurer. Various county monies due local agencies are deposited in the fund rather than forwarded to the local agencies in check form. MUTUAL FUNDS are shares of beneficial interest issued by diversified management companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be eligible for investment, these funds must strive to maintain a net asset value of $1.00 per share at all times and: a) Attain the highest ranking in the highest letter and numerical rating provided by not less than two ofthe three largest nationally recognized rating services; or b) Have an investment advisor registered with the Securities and Exchange Commission with not less than five years experience investing in the securities and obligations, and with assets under management in excess of five hundred million dollars; and c) Invest solely in those securities and obligations authorized by Sections 53601 and 53635 of the California Government Code. Where the City's Investment Policy may be more restrictive than the State Code, the Policy authorizes investments in mutual funds that shall have minimal investment in securities otherwise restricted by the City's Policy. Minimal investment is defined as less than 5 percent of the mutual fund portfolio. Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of the portfolio invested with anyone institution. MEDIUM- TERM NOTES issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by a nationally recognized rating service (Standard and Poors or Moody's). Purchases of medium-term notes may not exceed 10 percent of the agency's surplus money nor to be invested for longer than five years. No more than $2.0 million may be invested in a single issuer corporation. DEPOSITORY SERVICES Monies must be deposited in state or national banks, state or federal savings and loan associations, or state or federal credit unions in the state of California. The monies may be in inactive deposits, 3 active deposits, or interest-bearing active deposits. The deposits in any institution cannot exceed the amount of the bank's or savings and loan's paid up capital and surplus. The bank, savings and loan, or federal credit union must secure the active and inactive deposits with eligible government securities having a market value of at least 110% of the total amount of the deposits. QUALIFIED DEALERS AND INSTITUTIONS Except for transactions with the State and County investment pools, the City shall transact investment business only with banks, savings and loans, and with investment securities dealers as defined in Government Code Section 53601.5: "The purchase by a local agency of any investment authorized pursuant to Section 53601 or 53601.1, not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker-dealer, as defined in Section 25004 of the Corporations Code, or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a federal or state association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank." The City Treasurer shall investigate institutions that wish to do business with the City in order to determine if they are adequately capitalized, make markets in securities appropriate to the City's needs. Specifically, in order to achieve these objectives: The Treasurer shall establish a list of qualified securities dealers, and shall obtain a certification submitted by all financial institutions with which the City has an investment relationship on an annual basis. The certification shall state that the institution has reviewed the City's investment management plan and that it will: · Exercise due diligence in monitoring the activities of its officers and employees engaged in transactions with the City. · Ensure that all of its officers and employees offering investments to the City are trained in the precautions appropriate to public sector investments. In order to be qualified for use by the City, a qualifying institution must have: a) At least three years experience operating with California municipalities. In addition, individual traders or agents representing a dealer must have a minimum of one year of experience operating with California municipalities; b) An inventory of trading securities of at least $10 million. SAFEKEEPING AND CUSTODY OF SECURITIES To protect against potential losses caused by the collapse of individual secuntIes dealers, all securities owned by the City, except for investments with LAIF, the San Mateo County Investment Pool, Repurchase Agreements, CD's, mutual funds as authorized in this Policy, or Commercial 4 Paper with maturities of ten days or less shall be kept in safekeeping by a trust department of a third party bank acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. These funds will be held in the City's name. All trades will be executed by delivery vs. payment (DVP). This ensures that securities are deposited to the third party safekeeper prior to release of the City's funds to the broker, for a purchase, and ensures that cash is deposited with the safekeeper prior to release of the City's security for a sale. COMPETITIVE PURCHASE AND SALE OF ALLOWED SECURITIES Except for purchases in LAIF, the County Pool, or with a Mutual Fund otherwise authorized in this policy, any purchase or sale of individual securities shall be made after soliciting at least three quotes from authorized brokers, either verbally or in writing. The Treasurer shall make the purchase or sale from the broker that offers the highest yield. In the case of a tie of two or more brokers, the Treasurer shall select by his/her choice. The Treasurer shall maintain documentation relating to investment quotes for six months. COLLATERALIZATION Collateralization is required on two types of investments: certificates of deposit of over $100,000 (CD's) and repurchase agreements (Repos). The collateralization level must be at least 102% for Repos and 110% for CD's. ETHICS AND CONFLICTS OF INTEREST There is a yearly mandated Form 700 issued by the state of California whereby all elected officials, including the City Treasurer, must disclose all personal assets such as stocks, bonds, properties, business entities, etc., in which said officials may be involved and which could create a conflict of interest with the proper execution of their offices or impair their ability to make impartial decisions. INTERNAL CONTROLS The Treasurer and the Finance Director are responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control of the structure shall be designed to provide reasonable assurance that these objectives are met. The Director of Finance shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The auditor shall meet with the City Treasurer and propose possible needed changes to the investment policy and/or comment on the diversification of the portfolio. Management responsibility for the investment program is delegated to the elected City Treasurer who shall be responsible for all investment transactions. The Deputy City Treasurer, appointed by the City Treasurer, acts at the discretion and direction of the City Treasurer. The City shall establish an investment oversight committee. The committee shall consist of the City Treasurer, the City Manager, the Finance Director, and the Assistant Finance Director as his 5 alternate, and an outside investment advisor with which the City does not do business. As an alternative to an outside advisor, the committee shall have its policy and investments reviewed periodically by an outside advisor, with knowledge of California public sector investment practices. The purpose of the committee is to: . Review the portfolio on a quarterly basis to ensure compliance with the City's investment policy and the requirements of the State of California. . Make recommendations to Council to change the investment policy where appropriate. · Meet as needed to review the investment portfolio as a result of changes in the marketplace or the economic position of any company or agency that affects the City's investments. City Treasurer and Finance Director shall monitor ratings on Medium Term Notes on a monthly basis. The City Treasurer will report on any recommendations and/or actions taken by the investment oversight committee in his/her quarterly reports to the City Council. REPORTING The Treasurer shall present to the City Council a quarterly report showing the types of investments, institutions of investment, dates of maturity, amounts of deposit, current market value for all securities, rates of interest, and such data as may be required by the City Council. The State of California will be supplied with yearly reports per the State Code. WIRE TRANSFER CONFIRMATIONS Due to the need to preserve segregation of duties and checks and balances, all non-recurring, outgoing wire transactions initiated by the City Treasurer or a Deputy Treasurer appointed by the City Treasurer shall be confirmed by the bank with a second person, either a Deputy Treasurer or within the Finance Department, prior to the completion ofthat wire transfer. Recurring/repetitive wire transactions, such as with LAIF, the County Investment Pool, or to meet regular debt service payments, may be exempted provided that a list of recurring wire transfers is established with the bank and that both the City Treasurer and the Finance Director approve the list. POLICY REVIEW This investment policy shall be reviewed annually to ensure its consistency with the overall objectives of safety of principal, liquidity, and yield. The policy should also be relevant to current law, financial and economic trends, and should meet the needs of the City of South San Francisco. 6 II ~ . ~~\ (~ ~ ~ ~ t,) 0 C4l~~ Staff Report AGENDA ITEM # 12a DATE: June 13,2007 TO: Honorable Mayor and City Council and Redevelopment Agency Board FROM: Jim Steele, Director of Finance SUBJECT: PROPOSED OPERATING BUDGET FOR 2007-08 RECOMMENDATION It is recommended that the City Council and Redevelopment Agency Board adopt a resolution that approves the proposed 2007-08 Budget. BACKGROUND/DISCUSSION The proposed 2007-08 Budget is attached for review and discussion. The General Fund budget was reviewed by the City Council on May 30, 2007. This document now includes a projected/estimated second year budget for 2008-09. The second year information will be for approval in concept only, with an abbreviated process next year. The Engineering Division will transmit the proposed Capital Improvement Program (CIP) budget under separate cover. Overview of Revenues, Expenses, and Reserves Staffs proposed budget provides for an approximate $.7 million operating budget surplus. The Capital Improvement Program (CIP) is proposed at $1.0 million, and the Undesignated Reserve is projected to end next fiscal year at about $7.1 million, even after setting aside $1.0 million in a dedicated new Reserve for Retiree Health Obligations, as recommended below. Revenues are increasing $.9 million (1.5%) over the projected year-end revenues for 2006-07. The Council may recall that the current year's revenues have been coming in higher, indicating both continued strengthening in the local economy as well as larger than projected development activity, adding to much higher building permit revenues. As staff reported to Council at midyear, an extra $2.1 million in non-recurring revenues was projected to come in and the revenue budget was increased at that time. Consistent with Council policy, additional dollars from the County Property Tax (ERAF) refund are being dedicated to a higher CIP budget for 2007-08 ($1.0 million). Staff Report Subject: Proposed 2007-08 Budget Page 2 of2 This upsurge in largely non-recurring revenue over and above the ERAF refund, allows us to fund some needed priorities. Since the revenue is largely non-recurring, staff is recommending the following: . Adding $150,000 to the Public Works budget for part time augmentation in the building maintenance/custodial area and in the park maintenance area. This will help us make some headway in deferred park maintenance and in cleaning up City facilities, but won't commit us to permanent funding. . Setting aside $1.0 million in a new Retiree Health Benefits Reserve. The Council will recall that a recent actuarial analysis indicated that the City has a current liability for future retiree health costs of approximately $42 million. This liability exists because the City, like most other public entities, only pays for current year out of pocket expenses, and does not set aside dollars each year for current employees as they earn retiree health benefits during their careers. FISCAL IMP ACT . $.7 million General Fund Operating Budget surplus. . $1.0 million General Fund CIP. . Projected ending balance of Undesignated Reserve of $7.1 million. . Contribution of $1.0 million towards post-retiree health liabilities. CONCLUSION The attached 2007-08 Budget is balanced and financially prudent. Prepared by: ~ Ji teele Finance Director Approved by: ~'(~ . B-tttfy . Nagel "---/ City Manager Attachments: Resolution Budget Document JS/BN:ed RESOLUTION NO. CITY COUNCIL AND REDEVELOPMENf AGENCY BOARD, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE 2007-08 OPERATING BUDGET FOR THE CITY OF SOUTH SAN FRANCISCO AND APPROPRIATING THE CORRESPONDING FUNDS, AUTHORIZING THE CITY MANAGER TO MAKE SPECIFIED EXPENDITURES AND APPROVING THE GANN SPENDING LIMIT WHEREAS, a preliminary draft budget for fiscal year 2007-08 was reviewed by the City Council at a study session on May 30, 2007; and WHEREAS, the proposed 2007-08 City of South San Francisco Operating Budget is attached hereto; and WHEREAS, Section 33334.3(d) of the California Health and Safety Code ("Code") states that moneys in the Redevelopment Agency's Low and Moderate Income Housing Fund ("Housing Fund") shall be used to increase, improve, and preserve the supply of low and moderate income housing within the territorial jurisdiction of the Redevelopment Agency; and WHEREAS, the Code further provides that the Redevelopment Agency shall determine annually that the planning and administrative expenses incurred in the Housing Fund are necessary for the production, improvement, or preservation of low and moderate income housing. NOW, THEREFORE, BE IT RESOLVED by the City Council and the Redevelopment Agency Board of the City of South San Francisco, that the fiscal year 2007-08 Operating Budget for the City of South San Francisco is hereby approved, and hereby appropriates the funds set forth therein. BE IT FURTHER RESOLVED that consistent with the limitations set forth herein, any and all expenditures for agreements relating to either the programs or materials contained in the 2007 -08 Operating Budget or the Capital Budget for construction projects not to exceed $25,000 may be expended or entered into under authority of or by the City Manager and are hereby authorized and the payments therefore may be made by the Director of Finance. BE IT FURTHER RESOLVED that monies received during fiscal year 2007 -08 as a consequence of a grant application approved by the City Council are hereby appropriated for the purposes for which the grant has been approved. Such appropriation includes authorization for the City Manager to expend such monies and for the Finance Director to make payments therefore in accordance with the terms and conditions and for the purpose of the grant. BE IT FURTHER RESOLVED that the Finance Director is hereby granted the authority to increase budgeted revenues and budgeted expenses in departments specifically for development related expenses such as expedited plan checks, legal reviews, traffic studies, geotechnical studies, etc., where the developers pay up front for expenses that the City contracts out for. In those cases, the Finance Director, upon receiving those deposits or payments, will increase the budget for revenues in the General Fund and expenses in the appropriate departments where those expenses will take place by a corresponding amount. Said transactions will have no net impact on General Fund Reserves, as revenue will offset expenses. BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to increase budgeted revenues and expenses in departments so that departments may use donations made to them. Said transactions will have no net impact on General Fund Reserves, as revenue will offset expenses. BE IT FURTHER RESOLVED that the 2007-08 budget attached hereto is hereby officially adopted: - By department by fund for General Fund operating budget appropriations; and - By fund for other operating budget appropriations. BE IT FURTHER RESOLVED that the Gann Appropriations Limit attached hereto is approved, and that the Finance Director may make minor adjustments or corrections to this Gann Limit Schedule if needed to comply with audit requirements. BE IT FURTHER RESOLVED that the City Manager may authorize the Director of Finance to transfer budgets during the year in accordance with generally accepted accounting principles between the following budget categories provided the overall appropriation by funding source is not increased without City Council approval: - Departments within the same fund; and - Capital projects with the same funding source; and - Operating and capital budgets for the same department if funded by the same funding source. BE IT FURTHER RESOLVED that the Redevelopment Agency Board and the City Council of the City of South San Francisco hereby find that the planning and administrative expenses for fiscal 2007-08 as proposed in the attached budget for the Redevelopment Housing Fund are necessary for the production, improvement, or preservation of low and moderate income housing, pursuant to Section 33334.3 of the California Health and Safety Code. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover any outstanding encumbrances from Fiscal Year 2006-07 into Fiscal Year 2007 -08. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to rollover unencumbered appropriations from grants received in 2006-07 or prior years if so allowed under the terms of the grant. BE IT FURTHER RESOLVED that the staffing levels for each department, as detailed in the 2007-08 Operating Budget are hereby approved. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized and directed to carry forward unspent 2006-07 unencumbered non-recurring project budgets in the operating budget such as litigation projects. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council and the Redevelopment Agency Board of the City of South San Francisco at a special joint meeting held on the 13th day of June 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk THE CITY OF SOUTH SAN FRANCISCO Proposed Budget 2007-08 Projected Budget 2008-09 PROPOSED BUDGET FY 2007-08 TABLE OF CONTENTS Page Numbers Contents 1 2 3 3a 4 5 9 10 Fund Reserves First Section/General Fund, Revenues, Reserves Net General Fund Operating Budget Impact, 2007-08 Proposed 2007-08 General Fund Operating Budget Summary Total General Fund Operating & Capital Budget, & Changes to General Compliance with Reserves Policy General Fund Administrative Departments General Fund Operating Budget 2007-08 Revenue Detail General Fund Administration Allocation to other Funds Gann Appropriations Limit Operating Budgets: Second Section/Departmental 11 12 13 14 15 16 19 City Attorney Department City Clerk Department City Council Department City Manager Department City Treasurer Department Finance Department Human Resources Department Contents con't Page Numbers 20 22 30 36 41 48 58 Non Departmental Economic & Community Development Department Fire Department Library Department Police Department Public Works Department Recreation & Community Services Department 61 64 65 66 67 68 69 70 71 72 73 74 75 76 Conformance Third Section/Other Funds Redevelopment Funds Low and Moderate Housing Fund I Planning Administrative Bud~et Sewer Fund Parking District Fund Storm Water Fund Gas Tax Fund Measure A Fund Community Development Block Grant Fund Common Greens Maintenance Districts Solid Waste Fund Misc. Other Special Revenue Funds Vehicle Maintenance Equipment Replacement Fund Proposed Vehicle Purchases, 2007-08 Contents con't Page Numbers Proposed Equipment Purchases, 2007-08 78 Information Technology 80 Telephone System Maintenance & Replacement 82 Self Insurance Fund 83 Health & Benefit Fund 84 Fourth Section! Authorized Positions Summary of Budgeted Positions 85 Summary of Frozen Positions 94 CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2007-08 2007 -08 NET GENERAL FUND OPERATING BUDGET IMPACT, $$ in OOO's Projected Bud2et 2008-09 Proposed Bud2et 2007 -08 Projected Year End 2006-07 Amended Bud2et 2006-07 Adopted Bud2et 2006-07 Actual 2005-06 Total Revenues and Other Financing Sources 65,092 (65.000) 62,197 (61,476) ,714 (59,208) 61 ,373 (59,208) 61 57.931 (57.595) 60,339 (55,231) Less Operating Budget Expenditures 93 721 2,506 2,165 336 5,108 Operating Budget Impact = Net 000) (1 ,030) (1 ,710) (1 ,710) (1 ,375) (1 (471) Transfers to Capital Less Projects: (150) (150) (156) (156) (130) (130) Less Transfers to Debt Service (1,057) (459) 640 299 (1,169) 1 4,507 Fund = Net Impact on General Reserves CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2007-08 GENERAL FUND SUMMARY, PROPOSED 2007-08 Projection/Info Only- Change from Proposed % Change 2nd Year Projected 2008-09 % Change Projected Year End Change from Projected Year End Proposed 2007-08 Projected Year End 2006-07 Amended Budget 2006-07 Adopted Budget 2006-07 Actual 2005-06 5.5% 5.0% 9.4% 1.7% 5.0% 2.0% 4.0% 2.7% 1.2% 1.0% 0.0% 0.0% 741,827 37,500 ,251,100 100,000 239,400 20,130 134,000 50,000 50,000 53,762 o o 14,229,595 787,500 14,621,100 6,000,000 5,027,400 1,026,630 3,484,000 1,880,000 4,325,000 5,429,962 1,125,000 750,000 6.3% -46.8% 5.5% 0.0% 3.9% -32.4% 3.1% 0.0% 13.1% -7.6% 14.8% 7.1% 802,351 -660,472 694,833 o 81,200 -481,940 100,000 o 495,000 -440,200 145,000 50,000 13,487,768 750,000 13,370,000 5,900,000 4,788,000 1,006,500 3,350,000 1,830,000 4,275,000 5,376,200 1,125,000 750,000 12,685,417 1,410,472 12,675,167 5,900,000 4,606,800 1,488,440 3,250,000 1,830,000 3,780,000 5,816,400 980,000 700,000 12,683,306 1,410,000 2,689,494 5,900,000 4,611,219 1,397,140 3,150,000 1,635,000 3,850,000 5,791,427 980,000 700,000 2,183,306 750,000 12,839,494 5,650,000 4,361,219 866,500 2,950,000 1,785,000 3,025,000 5,116,400 1,090,000 600,000 3.0% 4.5% 3.0% 3.0% 4.7% 78,091 95,355 17,078 26,925 2,895,168 2,681,111 2,214,355 586,328 924,425 65,092,406 2.2% 5.0% -18.4% -4.6% 1.5% 56,020 100,500 128,750 -43,453 870,089 2,603,020 2,119,000 569,250 897,500 62,197,238 2,547,000 2,018,500 698,000 940,953 61,327,149 386,684 2,532,000 2,018,500 697,000 940,953 60,986,039 386,684 2,532,000 2,018,500 540,000 1,623,500 57,930,919 11,776,863 1,871,955 12,251,284 5,469,708 4,460,748 1,522,527 2,858,554 1,787,569 3,554,441 5,736,520 889,085 767,495 -54,909 2,526,995 1,986,774 639,783 2,293,579 60,338,973 Revenues and Other Financing Sources Property Taxes ERAF Refund from County Sales Tax Transient Occupancy Tax Motor Vehicle In Lieu Fees Revenue from Other Agencies Franchise Fees Business License Building and Fire Permits Charges for Services Fines Interes Net Change Investment Value Rent Administrative Charges Other Transfers In Total Revenues: 4.7% 2,895,168 Change from Proposed % Change 4.1% 5.0% 5.0% 5.0% 5.0% 5.0% 65,092,406 .5% % Change Adopted Budget 220,385 185,182 776,424 225,040 944,431 414,317 Projected 2008-09 5;630,159 3,888,829 16,304,908 4,725,846 19,833,051 8,700,651 870,089 Change from Adopted Budge 4.9% 9.7% 4.4% 7.1% 7.7% 7.6% 251,360 328,062 653,424 298,265 ,347,154 584,027 5,409,774 .3,703,647 15,528,484 4,500,806 18,888,620 8,286,334 Plus Prior Year Carryovers Total Revenues and Other Financing Sources 61,713,833 61,372,723 57,930,919 60,338,973 $ 5,273,205 4,079,841 15,047,831 4,534,450 17,609,118 7,731,408 5,273,205 4,079,841 5,047,831 4,534,450 17,609,118 7,731,408 5,158,414 3,375,585 14,875,060 4,202,541 17,541,466 7,702,307 4,882,344 3,430,070 14,826,794 4,064,638 16,259,302 7,136,058 Expenditures Administration Economic & Comm. Dev. Fire library Police Public Works Recreation and Community Services 5.0% 257,921 5,416,348 8.8% 418,810 5,158,427 4,931,914 4,931,914 4,739,617 4,631,304 Contingency for Health Cost Increase in 2nd Year: 500,000 Subtotal, Operating Budget Expenditures 4.9% 3,023,700 64,999,792 92,614 $ 6.7% 3,881.102 61,476,092 721.146 $ 59,207,767 2,506,066 I -2- $ 59,207,767 2,164,956 $ 57,594,990 335,929 $ 55.230,511 5,108,462 $ Net Operating Budget Impact CITY OF SOUTH SAN FRANCISCO OPERATING BUDGET, 2007-08 Total General Fund Operating and Capital Budget, & Projected Changes to General Fund Reserves Proiected Actual 2006-07 Adopted Budget 2006-07 Projected 2008-09 Proposed 2007-08 Actual 2005-06 92,614 $ 46 ,1 721 $ 2,506,066 $ 335,929 $ 5,108,462 I) (from Table Net Operating Budget Impact (1,000,000) (1,030,300) (1,710,364) ,375,000) (1 29) ,1 (471 Less Transfers to Capital Projects: (150,000) (150,000) 156,000) 130,000) 130,000) Less Transfers to Debt Service (1,057,386) $ (459,154) $ 639,702 $ (1,169,071 ) $ 4,507,333 $ Impact on General Fund Reserves = Net General Fund Reserves Projection Discretionary Reserves! Liquid Reserves Available I. ,302,000 ,244,000 ,227,000 159,000 ,200,000 Emergencies 4,556,000 4,354,000 4,293,000 4,055,000 4,211,000 Economic Contingencies Designated for future Economic Development and Capital Projects 3,004,700 3,504,700 4,535,000 3,595,000 4,950,000 ,500,000 1,000,000 Desginated for Post-Employment Health Benefits 5,755,544 7,072,929 7,579,783 7,017,010 15,826,010 $ 5,890,360 16,251,360 $ Undeslgnated Reserve Subtotal. Discretionary (Available) Reserves 16,118,244 $ 17,175,629 $ 17,634,783 $ Non-Discretionary Reserves! Reserves Already Committed Encumbrances 408,357 Advances to Other Funds 45,210 45,210 45,210 45,210 45,210 Inventory and Other 335,364 Appropriated Capital Projects 45,210 16,163,454 45,210 17,220,839 45,210 17,679,993 45,210 15,871 ,220 788,931 17,040,291 3 $ $ Subtotal. Non Discretionary (Committed) Reserves Total General Fund Reserves City of South San Francisco Proposed 2007-08 General Fund Budget Compliance with Reserves Policy SUMMARY: Status as of 2007-08/ Does Reserve Fall within Target Recommendation? $1.24 millionlMeets Target A summary of General Fund Reserves is listed below. Reserve Target Recommendation $4.35 millionlMeets target mmnnum, minimum, within Policy guidelines Post-employment health liability has been estimated at between $30 - $42 million, depending on the discount rate (interest earnings) used. Staff proposes setting aside $1.0 million during 2007-08 to begin funding the liability over time. No policy set. As a result of a change in accounting standards, the City (along with all public sector entities) will need to begin reporting on its liability for post-retirement health benefits beginning in 2008-09. 3a within Policy guidelines millionlExceeds million, exceeds FundlReserve General Fundi Reserve for Emergencies General FundlEconomic Contingencies General Fund/Undesignated Reserve General Fundi Reserve for Future Economic Development & Capital Projects Designated for Post- Employment Health Benefits $7.0 $3.5 $1.24 million! 2% of General Fund operating budget $4.35 million!7% of General Fund operating budget $3.1 million minimum/5% of General Fund operating budget. No maximum set. No target. Reserve is a result of the Downtown Redevelopment Fund paying back some advances to the City. Change from % Proposed Change Projected % /BUdget Change 2008-09 Pro Budge Fund Administrative Departments Change from Adopted Budget Proposed Budget 2007~08 posed t 2007-08 Projected 2006-07 Amended Budget 2006-07 Genera Adopted Budget 2006-07 Actual 2005-06 General Fund Administrative Depts. 5.0% -5.8% 3.6% 5.3% 5.3% 5.0% 4.4% 5.0% $23,715 -$23,388 $7,281 $38,705 $2, 165 $84,121 $42,046 $45,739 $498,023 $382,870 $210,167 $767,017 $43,232 $1,778,841 $989,496 $960,512 4.7% 16.1% -1.9% 5.8% 6.1% 3.4% 3.2% 5.9% $21,450 $56,190 -$3,921 $39,697 $2,368 $55,557 $29,261 $50,758 474,308 406,258 202,886 728,312 41,067 1,694,720 947,45Q 914,773 452,858 369,929 206,807 691,012 38,699 1,690,837 959,048 864,015 452,858 369,929 206,807 691,012 38,699 1,690,837 959,048 864,015 452,858 350,068 206,807 688,615 38,699 1,639,163 $918,189 864,015 651,213 325,032 184,611 662,423 37,241 1,478,402 782,076 761,346 City Attomey City Clerk City Council City Manager City Treasurer Finance Human Resources Non- Departmental 4.1% 220,385 5,630,159 4.9% 251,360 5,409,774 5,273,205 4 5,273,205 includes stipends to the Housing Authority 5,158,414 4,882,344 Total Non-Departmental (1) ADOPTED GENERAL FUND OPERATING BUDGET 2006-07 REVENUE DETAIL % Change Change from Projected Proposed Budget 2007-08 Projected Revenues 2006-07 Midyear Revenues 2006-07 'Adopted Budget 2006-07 Actual Revenues 2005-06 Actual Revenues 2004-05 OPERATING REVENUES 5.5C 5.9c 10.0~ -142.2~ 0.3~ 6.3~ 660,459 25,000 50,000 67,408 (516) 802,351 12,615,768 450,000 550,000 20,000 (148,000) 13,487,768 11,955,309 425,000 500,000 (47,408) (147,484) 2,685,417 5,977,654 323,006 160,153 (47,408) (73,742) 6,339,664 11,258,074 505,232 500,000 20,000 (100,000) 12.183,306 10,769,138 236,609 811,177 53,600 (93,661 ) 776,863 9,850,129 630,232 667,902 29,402 (104179) 11,073,486 Secured Property Tax Unsecured Property Tax Supplemental-Secured Other Property Taxes County Administration Fee PROPERTY TAX SUBTOTAL 11 -46.8~ (660,472) 750,000 1,410,472 750,000 955 871 337,037 County ERAF Refund 1.0~ 6.6~ -60.0~ O.O~ 2.2~ 3.1~ O.O~ -0.4~ 3.5~ 5.6~ 3.7~ 879 610,000 15,000 141 14,237,768 9,810,000 (10,000) 300,000 14,095,889 9,200,000 (25,000) 300,000 6,339,664 3,209,375 (21,271 ) 132,419 - 69,327 00,000 - (22,000) 22,000 25,000 819,327 3,270,000 3,300,000 50,000 5,250,000 650,000 475,000 23,095,000 3,200,673 3,200,000 50,000 5,272,000 628,000 450,000 22.275,673 ,600,337 859,639 12,398 2,516,560 208,007 8.517.464 12,933,306 9,349,494 (10,000) 300,000 3,200,000 2,900,000 50,000 5,022,222 627,778 450,000 21.889.494 13,648,818 9,065,854 (12,425) 306,788 12,410,523 8,571,881 (15,852) 299,547 TOTAL PROPERTY TAX Sales & Use Sales Tax Audit Findings Public Safety Sales Tax Prop 57 Sales Tax Flip Franchise Fees 2,891,067 2,808,554 49,949 4,861,963 607,745 462,317 21,041,813 2,120,173 2,710,213 50,970 4,257,925 260,368 559,946 18,815.171 Peg Access Transient Occupancy--8% Transient Occupancy--l % Real Property Transfer TOTAL OTHER TAXES O.O~ O.O~ 8.0~ O.O~ O.O~ O.O~ 8.8,} 495,000 600,000 1,200,000 3,245,000 280,000 750,000 30,000 6.105.000 600,000 1,200,000 2,750,000 280,000 750,000 30,000 5.610,000 144,974 591,836 2,059,314 246,221 498,131 8,043 3.548,518 625,000 1,125,000 2,250,000 125,000 650,000 35,000 4.810.000 614,516 1,140,846 2,624,141 186,142 744,159 32,207 5.342.010 691 Business Licenses Commercial Parking Tax Building Permits Grading & Public Works Permits Fire Permits Code Enforcement DB Mgmt Fee TOTAL LICENSES AND PERMITS 18.8,} 2.n - 495,000 50,000 2,000 950,000 75,000 800,000 73,000 366,975 36,124 ,000,000 73,000 5 792,882 66,033 875,988 78,862 Traffic & Court Fines Library Fines ADOPTED GENERAL FUND OPERATING BUDGET 2006-07 REVENUE DETAIL 0/0 Change Change Proposed Budget 2007-08 Projected Revenues 2006-07 Midyear Revenues 2006-07 Adopted Budget 2006-07 Actual Revenues 2005-06 Actual Revenues 2004-05 OPERATING REVENUES from Projected 107,000 980.000 86,762 489.862 7,000 1,090.000 30,170 889,085 6,200 971.050 Administrative Citation Fines TOTAL FINES & FORFEITURES -6.5~ 14.8~ (7,000) 145,000 100,000 1.125.000 Note: Many grants are budgeted during the year as notification comes in) -1 OO.O~ O.O~ -62.0~ O.O~ -20.9~ O.O~ -100.0~ 5.5~ -12.5~ -40.m o.m -50.0'J -87.0'J 0.0'7 -100.0'7 0.0'7 -100.0"1 -23.1"1 -4.9~ - 0.0"1 -32.50;. 0.00;. o.m~ 0.00;' (72,148) - (65,304) - (98,350) - (164,838) 231,200 (50,000) (12,000) - (100,000) (10,000) - (7,800) (115,000) (1,500) (300,740) - (117,000) - 24,200 40,000 28,300 371,500 120,500 - 4,438,000 350,000 18,000 130,000 100,000 1,500 2,000 - 500 135,000 30,000 - 72,148 24,200 105,304 28,300 469,850 120,500 164,838 4,206,800 400,000 30,000 130,000 200,000 11 ,500 2,000 7,800 500 26,006 - 5,000 5.794.500 22,000 243,000 250,000 90,000 40,000 9,235 285,816 - 9,317 03,225 115,000 - - 5,000 - 6,500 4,189,433 5,983,276 5,227,719 3,284,151 6,095,240 45,673 18,374 22,000 5,816 22,000 275,628 360,000 85,657 360,000 427,421 333,004 250,000 206,873 250,000 84,295 85,129 90,000 44,693 90,000 24,581 34,668 An 800 18,631 40,000 - 6- 82,483 2,400 256,619 70,087 164,838 2,103,400 239,363 23,334 18,950 74,628 11 ,036 7,782 - 24,200 40,000 28,300 371,500 120,500 - 3,993,758 367,461 18,000 130,000 125,000 1,500 2,000 201,845 3,883 24,214 68,723 2,700 449,172 115,576 - 500 - 3,047,162 1,413,586 25,577 125,507 196,817 11,058 2,321 - 79,785 24,299 81,174 30,815 490,419 102,784 155,145 2,312,100 665,191 18,281 121,346 66,597 14,740 2,122 5,398 Federal Grant State Grant Library Foundation Ca. Library Literacy Grant Library County Grants Ca. Library Service Act Senior Citizens Grant State Booking Fee Reimbursement Property Tax in lieu of MVLF Motor Vehicle License Fees POST Reimbursement Homeowner Tax Relief Mandate Cost Reimbursement Traffic Signal Maintenance Off Highway Vehicle Fees Property Abatement Reimbursement Summer Youth Employment REAL (Prop 49) After School Program FRESH (Kaiser GranVChildhood Obesity Intergovt. Program Reimbursement Disaster Recovery Other Agencies TOTAL FROM OTHER AGENCIES City Forces General County Task Force Reimbursement Police Service Charges Dispatch Service-Colma, Brisbane Police Recovery Charges ADOPTED GENERAL FUND OPERATING BUDGET 2006-07 REVENUE DETAIL % Change Change from Projected Proposed Budget 2007-08 Projected Revenues 2006-07 Midyear Revenues 2006-07 Adopted Budget 2006-07 Actual Revenues 2005-06 -1 0.0' 4.3' 5.9' 00.0' 0.0' oo.o~ o.o~ -12.5~ -28.6~ O.O~ O.O~ -95.2~ 14.0~ O.O~ 9.0~ 3.4~ 4.9~ 3.4~ O.O~ 2.5~ O.O~ O.O~ O.O~ -33.3~ 5.0~ -4.3~ -1 - 50,000 25,000 (3,000) - (550,000) - (25,000) (20,000) - (100,000) 42,000 - 27,000 26,150 73,150 131,000 - ,500 (1,000) 100,500 {339,700) - 2,000 2,119,000 7,495,200 - 3,000 2,018,500 7,834,900 1,303 5.177 40 1,535 009,250 4,040,734 2.3~ O.O~ 7.1~ 56,020 50,000 2,528,020 75,000 750,000 2,472,000 75,000 700,000 100,728 50,425 592 1 5,000 1,200,000 450,000 - 2,000 500 175,000 50,000 200 20,000 5,000 342,000 11,500 326,000 221,000 564,000 111,000 164,000 60,500 2,000 5,000 14,500 20,000 105,000 300,000 11,500 299,000 194,850 490,850 980,000 164,000 59,000 2,000 5,000 14,500 0,570 101,797 150,966 5,630 115,347 64,536 159,097 475,662 88,876 26,848 70 20,000 5,000 300,000 11,500 299,000 194,850 490,850 980,000 164,000 59,000 2,000 5,000 14,500 - 2,000 2,018,500 7,134,900 23,400 2,359 341,055 11 ,200 304,997 171,743 515,061 ,171,354 167,044 48,294 1,908 2,315 13,498 27,812 1,503 986,774 7,723,294 1 1 2,472,000 60,000 600,000 7 5,000 150,000 425,000 3,000 2,000 550,000 500 200,000 70,000 200 2,451,944 75,051 765,216 2,279 (54,909) Actual Revenues 2004-05 1,610 1,051,671 - 8 420,919 25 145,813 33,911 114,648 24,505 1,095 324,829 9,653 300,288 213,555 492,789 997,465 164,198 47,684 1,875 3,499 11 ,993 24,370 2,035 2,133,950 7,104,358 2.440,005 45,926 438,105 (4,841) (5,750) OPERATING REVENUES 1 3,618 519,950 225,992 2,900 1,917 529,256 31,923 46,805 Fire Service Fees Paramedic Service Fees (ALS) BLS Transport Service Fees Paramedic Intern Training Restitution Damages Large Developement Reimbursement Engineering Fees Planning Fees Microfilm-Building Developer Reimbursement Passport Processing Fee Other Reimbursement Building Rental Fees Playground Programs Aquatic Programs Sports/Athletics Special Classes/Events Child Care Programs Adult Day Care Senior Programs Community Gardens Sale of Printed Material Miscellaneous Library Charges 5,000 150,000 425,000 - ,000 - 500 175,000 50,000 200 1,945 ,235,083 377,688 2,400 4,219 262,108 - 250,571 52,059 102 Library DVD rental fee S. Airport/United Parking City Administrative Fees TOTAL CHARGES - CURRENT SVCS Rental nterest Income Investment Interest Income Miscellaneous Unrealized Gains/Losses Rent Cel ADOPTED GENERAL FUND OPERATING BUDGET 2006-07 REVENUE DETAIL % Change Change from Projected Proposed Budget 2007-08 Projected Revenues 2006-07 Midyear Revenues 2006-07 Adopted Budget 2006-07 Actual Revenues 2005-06 Actual Revenues 2004-05 OPERATING REVENUES TOTAL USE OF MONEY & PROPERTY 3.3~ -1 OO.O~ -1 OO.O~ 5.0~ -96.2~ -62.0~ 106,020 (3,000) (30,000) 4,250 (125,000) (153,750) 3,353,020 89,250 5,000 94,250 3,247,000 - 3,000 30,000 85,000 130,000 248,000 1.152,745 2,256 30,000 42,500 92,256 167,012 3,132,000 - 85,000 5,000 90.000 3,239,581 - 3,720 2,703 80,981 90,062 177.466 2,913,446 - 4,377 53,271 - 20,421 78!070 Claims Settlement Sale of Property Miscellaneous Donations Communications Charges Miscellaneous Revenue TOTAL OTHER REVENUES 1.5~ O.O~ 913,036 299.738 836,000 26,500 35,000 61 60.386.702 -39. 7~ O.O~ -100.0'l (17,453) (20,000) 836,000 43,953 35,000 20,000 27.540.151 343,000 56.307.419 - 9,500 836,000 26,500 35,000 20,000 58.045.343 055,378 97,201 35,000 50.733!027 ,035,960 418,000 56,351 35,000 SUBTOTAL NTERFUND TRANSFERS: Gas Tax Redevelopment Funds Federal Grants Fund -100.0'l -4.6'l (6,000) (43,453) - 6,000 940,953 - 350,000 - 700,000 - 6,000 1 ~623.500 - ,000,000 - 6,000 2!293.579 - 75,000 972,765 86,250 58,571 2.837.897 the Park) Accounts Parking District Fund Health and Benefits Fund Self Insurance Fund Spec Revenue Funds (Day in TOTAL FUND TRANSFERS CDBG Fund DonationfTrust 1.4'l 869,583 62.197.238 327.655 61 702.500 28.242.651 57.930.919 8 60.338.922 53.570.924 TOTAL GENERAL FUND Proposed Budget 2007-08 % Change Change to Adopted Budget 2007-2008 Proposed General Fund Administrative Allocation 2007 -08 2006-07 Adopted Funds, to other 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 500 1,600 3,250 3,100 3,050 3.100 10,500 33,600 68,250 65,100 64,050 65,100 10,000 32,000 65,000 62,000 61,000 62,000 Fund Description Aircraft Noise Insulation Program (ANIP)* Community Development Block Grant (CDBG) * West Park Maintenance Districts 1&2 West Park Maintenance District 3 Stonegate Maintenance District Willow Gardens Maintenance District 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 1.6% - 850 41,650 3,000 35,250 4,450 125 125 125 125 200 - 17,850 - 874,650 63,000 740,250 93,450 2,625 17,000 - 833,000 60,000 705,000 89,000 Point Grande Maintenance District Solid Waste Fund Oyster Point CIP Redevelopment Agency (Total) Sewer Fund Water Quality/Sewer Fund Parking District Fund Storm Water Fund 2,625 2,625 2,625 12,700 2,500 2,500 2,500 2,500 12,500 Fund 44, Bond Redemption Fund 87, Non Obligated Bonds Fund 26, East of lOlTraffic Improvements Conference Center 5.0% - 100,500 2,119,000 2,018,500 Total 9 *ANIP and CDBG charged according to OMB regulations from DMG 2007-08 GANN APPROPRIATIONS LIMIT, Appropriation Limi Growth Cumulative Change Factor Cumulative Percent Change Factor Population % Change GANN Appropriations Limit CPlt Personal Income % Change riations Subiect to Limit ro A 2008 2007 2006 - 2007 2005 - 2006 2004 - 2005 41,809,768 9 39,271 34,482,381 34,324,300 Taxes Appropriations Subject to Limit 41,809,768 119 39,271 34,482,381 34,324,300 92,173,059 50,363,291 Proceeds of 87,434,129 48,163,010 83,525,152 49,042,771 78,442,104 44,117,804 Current Limi Amount Under Umi 21,453,172 24,371,032 26,790,463 28,778,332 29,548,877 31,481,825 32,855,201 33,772,203 35,429,821 37,269,963 39,678,646 41,870,116 44,283,754 44,805,544 46,769,848 47,827,283 50,219,960 52,980,497 55.881,688 59,498,655 63,903,388 68,663,438 74,664,622 73,798,513 75,628,716 78,442,104 83,525,152 87,434,129 92,173,059 10.42 25.44 37.90 48.13 52.09 62.05 69.12 73.84 82.37 91.84 04.24 115.52 127.95 130.63 140.74 146.19 158.50 172.71 187.65 206.26 228.94 253.44 284.33 279.87 289.29 303.77 329.94 350.06 374.45 10.42 13.60 9.93 7.42 2.68 6.54 4.36 2.79 4.91 5.19 6.46 5.52 5.76 1.18 4.38 2.26 5.00 5.50 5.48 6.47 7.40 7.45 8.74 -1.16 2.48 3.72 6.48 4.68 5.42 0.23 1.33 0.74 0.59 0.32 1.72 0.60 0.48 1.39 0.51 1.21 1.26 1.56 1.83 1.62 1.54 0.27 0.79 0.77 2.23 2.75 2.42 0.85 0.11 0.17 0.43 1.16 0.69 0.96 978.79 979-80 980-81 1981-82 982.83 983-84 984-85 1985-86 986-87 987-88 1988-89 1989.90 1990-91 1991-92 1992-93 1993-94 1994-95 995-96 996-97 1 997-98 1998-99 1999-2000 2000-01 2001-02 2002.03 2003-04 2004-05 2005-06 2006-07 2007 -08 base year ----. 0.17 2.11 9.12 6.79 2.35 4.74 3.74 2.30 3.47 4.66 5.19 4.21 4.14 (0.64) 2.72 0.71 4.72 4.67 4.67 4.15 4.53 4.91 7.82 1.27 2.31 3.28 5.26 3.96 4.42 10 1987-88 to 1990-91 based on County population growth 1991-92 based on City growth 1992-93 and 1993-94 based on County growth 1994 -95 through 2000-01 based on City growth. California per capita fncome 2000-01 through current based on state Department of Finance statistics Not.a: CITY ATTORNEY DEPARTMENT Source of Funds: General Fund - Change Change Actual Adopted Amended Proposed From % Projected From 0/0 2005-06 2006-07 2006-07 2007-08 Adopted Change 2008-09 2007-08 Change Budget Proposed - - - - - - 651,213 452,858 452,858 474,308 21,450 4.7% 498,023 23,715 5.0% - - - - 651,213 452,858 452,858 474,308 21,450 4.7% 498,023 23,715 5.0% - 11 04 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other Total Department Budget CITY CLERK DEPARTMENT Source of Funds 0/0 Change Change From Projected 2008-09 % Change General Fund Change From Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget ( 02 6.0% -44.1 % 2007-08 Proposed 18,659 (42,047) 329,645 53,225 4.5% 81.2% Adopted Budget 13,488 42,702 310,986 95,272 297,498 72,431 297,498 52,570 240,311 84,721 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 56,190 406,258 369,929 350,068 325,033 -5.8% (23,388) 382,870 16.1% 406,258 Total General Fund Budget 20,000 386,258 Passport Processing Fee Revenue General Fund Contribution Net Total Change to Proposed Budae Projected 2008-09 Change to Adopted Budaet Proposed 2007-08 Adopted 2006-07 Positions Budget 2.00 1.07 2.00 1.07 2.00 1.07 Full-Time Part-Time 3.07 3.07 12 3.07 Total CITY COUNCIL DEPARTMENT Source of Fund Change Change Department Actual Adopted Amended Proposed From % Projected from 0/0 Budget ( 01 ) 2005-06 2006-07 2006-07 2007-08 Adopted Change 2008-09 2007-2008 Change Budaet Proposed Salaries & Benefits 99,645 113,360 113,360 105,040 (8,320) -7.3% 111,342 6,302 6.0% Materials & Services 84,967 93,447 93,447 97,846 4,399 4.7% 98,824 978 1.0% Capital Outlay Debt Service & Other Total 184,612 206,807 206,807 202,886 (3,921 ) -1.9% 210,167 7,281 3.6% 13 CITY MANAGER DEPARTMENT Source of Funds: % Change Change from Projected 2008-09 0/0 Change General Fund Change From Adopted BudQet Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget ( 05 6.0% 1.0% 2007-08 Proposed 37,707 999 666,153 100,865 9.3% -12.2% 53,563 (13,866) 628,446 99,866 574,883 116,129 574,883 113,732 578,346 84,077 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.3% 38,705 767,017 5.8% Change . to Proposed Budae 39,697 Projected 2008-09 728,312 Change to Adopted Budaet ,012 Proposed 2007 -08 691 688,615 Adopted 2006-07 662,423 Total Positions Budget Full-Time 3.70 3.70 3.70 3.70 14 3.70 3.70 Total CITY TREASURER DEPARTMENT Source of Funds 0/0 Change Change From Projected 2008-09 0/0 Change General Fund Change From Adopted BUdget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget ( 03 6.0% 1.0% 2007-08 Proposed 2,105 60 37,196 6,036 -1.3% 89.7% (457) 2,825 35,091 5,976 35,548 3,151 35,548 3,151 31 ,429 5,812 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.3% 2,165 43,232 6.1% 2,368 41,067 38,699 38,699 37,241 Total Change to Proposed Budaet Projected 2008-09 Change to Adopted Budaet Proposed 2007-08 Adopted 2006-07 Positions Budget .00 .00 15 .00 Elected Official City Treasurer FINANCE DEPARTMENT Source of Funds % Change Change From Projected 2008-09 0/0 Change General Fund Change From Adopted BUdget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget ( 06 ) 5.7% 1.3% 2007-2008 Pro~osed 80,429 3,692 1,498,790 280,051 4.7% -2.9% 63,741 (8,184) 1,418,361 276,359 1,334,620 356,217 1,354,620 284,543 1,204,867 275,224 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 121 84 1,778,841 3.4% 55.557 1,694,720 1,690,837 1,639,163 1,480,091 Total ,694,720 Total General Fund Budget Business License Database Fee Revenue 30,000 ,664,720 16 Net General Fund Contribution FINANCE DEPARTMENT two Financial Analysts. The purpose of this prepare financial projections, support the City and manage the financial and debt planning ADMINISTRATION/BUDGET AND RISK MANAGEMENT DIVISION The Administration Division is comprised of the Director, Administrative Assistant, and Division is to oversee the department, prepare the annual budget, monitor revenues Treasurer in investment oversight, administer the City's risk management program functions. Source of Funds % Change Change From Projected 2008-09 % Change General Fund Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Admin/Budget/Risk Mgmt Division Budget (61 ) 5.0% 5.0% 2007-08 Proposed 23,364 1,161 490,645 24,381 3.8% 63.0% 17,075 8,973 467,281 23,220 450,206 26,297 450,206 14,247 418,169 23,251 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 24,525 515,026 5.6% Change to Proposed Budaet 26,048 Projected 2008-09 490,501 Change to Adopted Budaet 476,503 Proposed 2007-08 464,453 Amended 2006-07 441 ,420 Total Positions Budget 3.00 3.00 3.00 17 3.00 3.00 3.00 Total Full-Time FINANCE DEPARTMENT ACCOUNTING AND FINANCIAL SERVICES The Accounting Division is comprised of the Assistant Director, two Accountants, a Financial Services/Payroll Manager, four Accounting Assistants, and a Mail Courier. The purpose of the Division is to keep the City's books in compliance with accounting standards, provide access to accounting reports for departments, prepare annual financial reports and other mandated reports, account for payroll costs and issue payroll checks and reports, issue vendor checks, manage the City's legacy financial system through a contract with the host agency, the City of Redwood City, pay debt service, project cash flow for the City Treasurer, monitor the City's fixed assets, and monitor revenue and expenditures for the city's capital improvement program. Source of Funds: 0/0 Change Change From Projected 2008-09 0/0 Change General Fund Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Accounting Division Budget (62) 6.0% 1.0% 2007-08 Proposed 57,065 2,531 1,008,145 255,670 5.2% -6.3% 46,666 (17,157) 951,080 253,139 884,414 329,920 904,414 270,296 786,698 251,973 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 29,509 ,204,219 1,214,334 1,174,710 038,671 Total 4.9% 59,596 ,263,815 2.5% Change to Proposed Budaet Projected 2008-09 Change to Adopted Budaet Proposed 2007 -08 Adopted 2006-07 Positions Budget Full-Time 8.90 8.90 8.90 Total 8.90 8.90 18 8.90 0% of the Accountant position is charged to other funds. HUMAN RESOURCES DEPARTMENT Source of Funds: General Fund - Change Change Actual Adopted Amended Proposed From % ~projected From 0/0 2005-06 2006-07 2006-07 2007-08 Adopted Change 2008-09 2007-08 Change - Budget Proposed - 551,888 625,542 625,542 651 ,422 25,880 4.1 % 690,507 39,085 6.0% 244,150 292,647 333,506 296,028 3,381 1.2% 298,988 2,960 1.0% - - 796,038 918,189 959,048 947,450 29,261 3.2% 989,496 42,046 4.4% Adopted Proposed Change Projected Change 2006-07 2007 -08 to Adopted 2008-09 to Proposed Bud~ Budae - '- - 4.00 5.00 1.00 5.00 0.81 - (0.81) - - - - - 4.81 5.00 0.19 5.00 - 19 Department Budget (09 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other Total Positions Budget Total Full-Time Part-Time NON-DEPARTMENTAL Departmental Non Department. that are not related to a particular Source of Funds: rements MISSION City requ To meet % Change Change from Projected 2008-09 % Change General Fund Change From Adopted Budget Proposed 2007 -08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 213 Department Budget ( 071, 6.0% 1.0% -100.0% 2007 -08 Proposed 270 9,043 (6,000) 4,764 913,322 -0.2% 5.9% (7) 50,765 4,494 904,279 6,000 4,501 853,514 6,000 4,501 853,514 6,000 3,692 845,195 Salaries & Benefits * Materials & Services Capital Outlay Debt Service & Other 864,015 848,887 Total 0.4% 3,312 918,085 5.9% 50,758 914,773 864,015 20 Housing Authority NON-DEPARTMENTAL, 2007-08 Departmental, Non Proposed 2007-08 458,500 54,723 166,325 3,000 24,430 12,000 2,000 20,213 17,000 18,690 10,300 1,302 2,500 10,300 43,050 2,756 8,048 5,000 1,000 25,000 6,000 10,000 8,142 4,494 914,773 2007-08 Adopted 2006-07 ORGANIZATION/PROGRAM SUPPORTED Account # 432,900 Animal Control Services Contract (SM County) 4210 Professional Tech. C/CAG C/CAG Conaestion Relief Plan Services - Gov't 4220 52,500 150,000 3,000 24,430 12,000 2,000 . . Office Supplies · Newsletter · Printing · Business Cards 4301 20,213 Postage 4307 13,965 18,690 9,689 1,302 924 10,300 43,050 2,756 7,791 City Memberships · Peninsula Conflict · League of CA Cities · ABAG · Airport Community Round Table . Chamber of Commerce · SAMCEDA · Peninsula T.V. · SAM CAT (Cable TV oversight · LAFCO 4310 Maintenance/Operating Equipment . Phones/Computers for Counci . Non-Departmental Equipment 4365 5,000 1,000 Chambers Promotional - TOT Allocation · Chamber of Commerce . Plymire-Schwarz Museum and Fire Museum 4380 25,000 5,000 10,000 Misc. 4399 8,004 Phone Service 4410 4,501 864,015 21 Housing Authorit~ Stipends Total 21310 ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT Source of Funds: 3,703,647 General Fund 774,317 CDBG Fund 0/0 Change Change from 2007-08 Proposed Projected 2008-09 % Change 371 ,295 Change From Adopted Budget Proposed 2007-08 Parking Fund Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget ( 10 6.0% 1.0% -100.0% -0.7% 192,816 15,939 (7,500) (249) 3,406,422 1,609,843 10.2% 5.5% 298,164 82,505 7,500 (7511 3,213,606 1,593,904 7,500 34,249 2,962,430 3,077,944 35,000 2,915,442 1,511,399 35,000 2,689,409 2,659,526 6,255 35,000 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 34,000 -2.1% 4.1% 201,006 5,050,265 8.7% 387,418 4,849,259 6,075,374 3,703,647 840,000 4,461,841 5,390,190 Total General Fund Budget Administrative and Facility Costs Total 175,000 Planning Fees 3,525,000 Building and Grading Fees 50,500 Other Fees 3,750,500 Total Fee Revenue the 793,147 section of the budget document and are not included in the Total Department budget here and on 22 at $840,000 ** Redevelopment next few pages. Direct Costs Only, Prior to facility costs and city administrative costs, est General Fund Contribution Funds "Other the n isted Net Funds are ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT ADMINISTRATION The Economic and Community Development Department provides the administrative over-sight that contributes to the successful completion of the goals, objectives and daily operation of the following Divisions; Economic Development, Redevelopment Agency, Housing and Community Development, Planning, Building, Engineering and the Parking District. General Fund Change Change Administration Division Actual Adopted Amended Proposed From % Projected from % Budget (101 ) 2005-06 2006-07 2006-07 2007-08 Adopted Change 2008-09 2007-08 Change Budget Proposed Salaries & Benefits 129,291 178,907 178,907 189,035 10,128 5.7% 200,377 11,342 6.0% Materials & Services 54,406 92.026 92,026 101,337 9,311 10.1% 102,350 1,013 1.0% Capital Outlay Debt Service & Other Total 183,697 270,933 270,933 290,372 19,439 7.2% 302,727 12,355 4.3% Source of Funds: Adopted Proposed Change Projected Change 2006-07 2007-08 to Adopted 2008-09 to Proposed Budget - Budget 0.90 0.90 0.90 - - - - 0.90 0.90 0.90 - 23 Positions Budget Total Full-Time ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT ECONOMIC DEVELOPMENT The Economic Development Division provides the support and resources necessary to promote and maintain quality development within the City and improves the processing and regulatory functions necessary to assure continued growth and development with in the City. Source of Funds General Fund 0/0 Change from Projected 2008-09 0/0 Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Economic Development ( 102 Budget Change 6.0% 1.0% 2007-08 Proposed 1,345 213 23,754 21,505 Change 4.7% 0.6% 012 117 22,409 21,292 21,397 21,175 21,397 21,175 17,769 10,924 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 3.6% 1,557 45,258 2.7% Change to Proposed Budaet 1.129 Projected 2008-09 43,701 Change to Adopted Budget 42,572 Proposed 2007-08 42,572 Adopted 2006-07 28,693 Total Positions Budget 0.00 0.15 0.15 0.00 0.15 24 0.15 0.15 0.15 Total Full-Time ECONOMIC AND COMMUNITY DEVelOPMENT DEPARTMENT HOUSING & COMMUNITY DEVELOPMENT The major functions of the Housing and Community Development Division are; administering the CDBG program including fiscal reporting requirements, administering residential revitalization and social service grants, managing the First Time Homebuyers Program, creating affordable housing opportunities for low and moderate income families, and implementing the Inclusionary Housing Ordinance. The Division consists of the Director, Administrative Assistant, Office Specialist and two consultants. Source of Funds 0/0 Change Change from 2007-08 Proposed Projected 2008-09 0/0 Change CDBG Fund Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Housing & Community Dev. Budget 103 328,894 402,855 328,894 367,993 322,345 128,758 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 6.0% 1.0% 18,981 4,237 335,325 427,961 -3.8% 15.1% (12,550) 55,731 316,344 423,724 -0.7% 3.0% {249) 22,969 34,000 797,286 -2.1% 5.8% Change to Proposed Budaet (751 ) 42,430 Projected 2008-09 34,249 774,317 Change to Adopted Budaet 35,000 766,749 Proposed 2007-08 35,000 ,887 Adopted 2006-07 731 35,000 486,103 Total Positions Budget 2.55 2.55 (0.20) (0.20) 2.55 2.55 25 2.75 2.75 Total Full-Time ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT ENGINEERING The major functions of the Engineering Division are to administer the City's Capital Improvement Program, manage major projects such as the Wet Weather Program, Oyster Point Hook Ramps, New Fire Station 61 and the New South San Francisco Community Center, function as the City's Traffic Engineer, lead the Traffic Advisory Committee, lead the Bicycle/Pedestrian Advisory Committee, apply for various Federal and State funds for public improvements and public facilities improvements, provide assistance to other City departments, administer and issue all types of permits on any public works projects and work within the public right-of-way, provide the public with information regarding property and engineering matters, and review information pertaining to all developments within the City. Source of Funds: % Change from Projected 2008-09 0/0 General Fund Change From Proposed 2007-08 Amended Adopted 2006-07 Actual 132 in GF) Engineering Division Budget ( 131, Change 6.0% 1.0% 2007-08 Proposed 25,347 2,601 447,795 262,734 Change 69.1% 10.3% Adopted Budget 172,571 24,370 422,448 260,133 2006-07 296,865 235,763 249,877 235,763 2005-06 271,763 259,649 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.1% 27,948 710,529 40.6% Change to Proposed Budget 196,941 Projected 2008-09 682,581 Change to Adopted Budget 532,628 Proposed 2007-08 485,640 Adopted 2006-07 531,412 Total Positions Budget 2.90 4.28 2.90 4.28 2.90 3.28 Charged to General Fund Charged to Other Funds Full-Time Full-Time 7.18 .00 .00 26 7.18 6.18 Total ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT BUILDING The Bui/ding Division is responsible for enforcing the State Building Codes This is accomplished by providing plan review, field inspections and issuing Certificates of Occupancy. Our inspectors are responsible for ensuring the elements of a structure meet or exceed the minimum requirements for health and life safety of the occupants and the structure. Our permit counter is open during all hours of operation to issue construction permits, provide over the counter plan review, answer questions and offer guidance to the customer. We also maintain the history of permitted construction activities for the City. Source of Funds 0/0 Change from Projected 2008-09 0/0 General Fund Change From Adopted BudQet Proposed 2007 -08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Buildmg Inspection Division Budget ( 105 ) Change 6.0% 1.0% 2007-08 Proposed 75,006 3,299 1,325,112 333,239 Change 5.9% -3.7% 70,043 (12,587) 1,250,106 329,940 180,063 103,527 1,180,063 342,527 1,038,642 788,155 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 78,306 1,658,352 3.8% Change to Proposed Budaet 57,456 Projected 2008-09 1,580,046 Change to Adopted Budaet 2,283,590 Proposed 2007 -08 1 ,522,590 Adopted 2006-07 1,826,797 Total Positions Budget 9.80 9.80 27 9.80 9.80 9.80 9.80 Total Full-Time ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT PLANNING The Planning Division is responsible for administration and implementation of the South San Francisco General Plan and Zoning Code. The Division also provides primary staff support for the Planning Commission, Parking Place Commission, and Design Review Board. The Division processes over 400 applications or plan reviews per year, ranging from small residential room additions to major biotech developments involving hundreds of thousands of square feet of new buildings General Fund Source of Funds % Change from Projected 2008-09 % Change From Adopted Budget Proposed 2007-08 Amended Adopted 2006-07 Actual 2005-06 Planning Division Budget 104 Change 6.0% 1.0% -100.0% 2007-08 Proposed 49,066 2,817 (7,500) 866,833 284,497 Change 5.6% 0.7% 43,600 1,997 7,500 817,767 281,680 7,500 2006-07 774,167 ,050,366 774,167 279,683 742,553 1,280,968 6,255 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.0% 44,383 1,151,330 5.0% Change to Proposed Budaet 53,097 Projected 2008-09 1,106,947 Change to Adopted Budaet 1,824,533 Proposed 2007-08 053,850 Adopted 2006-07 2,029,776 Total Positions Budget 6.00 6.00 Full-Time Part Time 7.00 0.50 7.50 1.00 0.50 .50 7.00 0.50 7.50 28 Total ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT public parking in the Downtown Area by servicing electronic meters, monitoring and addressing any concerns or suggestions by the downtown merchants and and parking permit fees PARKING The Parking District manages and maintains al parking lot usage, providing parking surveys, general public. It is funded from parking meter Parking District Source of Funds Fund Change From 0/0 Change from Projected 0/0 Adopted Budaet Proposed Amended Adopted Actual Parking Division ( 106 Budget Change 6.0% 1.0% 2007-08 Pro~osed 11 ,730 1,758 2008-09 207,227 177,556 Change 7.3% 2.1% 13,360 3,566 2007-08 195,497 175,798 2006-07 182,137 172,232 2006-07 182,137 172,232 2005-06 167,046 136,666 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 3.6% 13,488 384.783 4.8% Change to Proposed Budaet 16,926 Projected 2008-09 371,295 Change to Adopted Budaet 354,369 Proposed 2007-08 354,369 Adopted 2006-07 303,712 Total Positions Budget 2.00 2.00 29 2.00 Full-Time FIRE DEPARTMENT General Fund Source of Funds: 13,123,484 General Fund: % Change Change from 2007-08 Proposed Projected 2008-09 % Change 2,405,000 Change From Adopted Budget Proposed 2007-08 Fee Revenues: Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget 6.0% 1.0% 807,293 19,545 ,1 14,262,180 1,974,071 4.5% 4.2% 574,576 78,589 259 13,454,887 1,954,526 119,071 13,017,410 1,747,809 118,812 12,880,311 1,875,937 118,812 12,513,799 2,199,857 104,440 8,695 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 1.0% 5.3% 91 828,029 120,262 16,356,513 0.2% 4.4% 653,424 15,528,484 14,884,031 14,875,060 14,826,791 Total 5,528,484 Total General Fund Budget ,202,500 Paramedic and Non-emergency 450,000 Non-emergency Transport Fees (BLS) Fire Permit, Inspection and Prevention Fees 750,000 2,500 All Other 2,405,000 Total Fee Revenue 30 3,123,484 30,000 General Fund Contribution * Special Tax Includes Measure Net FIRE DEPARTMENT ADMINISTRATION The Administration Division is responsible for providing the vision, direction and control of the City's fire prevention, operations, emergency medical services, code enforcement and disaster preparedness programs through the use of strategic planning, resource identification and allocation, financial management, introduction of new technologies and cost recovery when appropriate. Source of Funds 0/0 Change Change from 2007 -08 Proposed Projected 2008-09 0/0 Change General Fund Change From Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Administration Division Budget (111) 6.0% 1.0% 43,793 4,523 773,683 456,866 21.6% 19.4% Adopted Budget 129,767 73,452 729,890 452,343 600,123 374,891 600,123 378,891 660,962 309,732 16,980 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.1% 48,317 1 ,230,550 20.8% Change to Proposed Budaet 203,219 Projected 2008-09 1,182,233 Change to Adopted Budaet 975,014 Proposed 2007 -08 979,014 Adopted 2006-07 987,674 Total Positions Budget 4.00 4.00 .00 .00 4.00 31- 4.00 3.00 3.00 Total Full-Time FIRE DEPARTMENT DISASTER PREPAREDNESS The Disaster Preparedness Division is responsible for coordinating citizens, businesses and the City's efforts to prepare and respond to either manmade or natural disasters. This is accomplished by the creation and support of community emergency response teams, providing advanced training in disaster response and management, participation in County- wide disaster simulations or exercises and the writing of disaster mitigation plans Change from Projected 2008-09 0/0 ChanQe General Fund Change From Adopted Budget Proposed 2007-08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Disaster Preparedness Division Budget (113) 0/0 ChanQe .00/0 2007-08 Progosed - 1,030 104,048 2.4% - 2,377 - 103,018 - 100,641 100,641 - 69,335 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 1.0% 1,030 104,048 2.4% 2,377 03,018 100,641 32 100,641 69,335 Total FIRE DEPARTMENT EMERGENCY MEDICAL SERVICES The Emergency Medical Services Division is responsible for the Department's injury and illness prevention programs as well as caring for the sick and injured. This is accomplished by offering first-aid, CPR, child-car safety seat inspections and senior fall prevention classes to the community and businesses. When a medical emergency occurs. a fire engine and fire/rescue ambulance is ready to respond to assess, treat and then transport the victim to the hospital General Fund Source of Funds: Change from 2007-08 Proposed Projected 2008-09 ,652,500 Change From Adopted BudQet Proposed 2007-08 Fee Revenue: Amended 2006-07 Adopted 2006-07 Actual 2005-06 Emergency Medical Services Division Budget (116) % Change 0/0 ChanQe 4,630,671 465,977 4,769,038 379,599 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 6.0% 1.0% 284,231 5,029 11 5,021,422 507,892 2.3% 7.9% 106,520 36,886 4,737,191 502,863 4,630,671 465,977 1.0% 5.4% 3 290,373 112,416 5,641,730 0.2% 2.8% Change to Proposed Budae 260 143,666 Projected 2008-09 111 ,303 5,351,357 Change to Adopted Budqet 111,043 5,207,691 Proposed 2007-08 111,043 5,207,691 Adopted 2006-07 7,215 5,155,853 Total Positions Budget 31.00 31.00 31.00 33 31 .00 31.00 31.00 Total Full-Time FIRE DEPARTMENT FIRE PREVENTION The Fire Prevention Division is responsible for the prevention of fires, hazardous materials incidents or other situations that threaten health, the environment or property. In addition, this Division enforces the City's Municipal Code. This is accomplished by public safety announcements regarding smoke detectors, fire safety demonstrations at local schools or fairs, adoption of local amendments to the Uniform Fire Code, construction plan checking, site inspections and investigation of Municipal Code violations. General Fund Source of Funds: 750,000 Change Change Fire Prevention Actual Adopted Amended Proposed From 0/0 Projected from % Division Budget (112) 2005-06 2006-07 2006-07 2007-08 Adopted Change 2008-09 2007-08 Change Budget Proposed Salaries & Benefits 339,470 291,941 399,269 308,941 17,000 5.8% 327,477 18,536 6.0% Materials & Services 366,281 366,995 259,667 373,858 6,863 1.9% 377,597 3,739 1.0% Capital Outlay 7,803 - - - - - - Debt Service & Other Total 713,554 658,936 658,936 682,799 23,863 3.6% 705,074 22,275 3.3% Fee Revenue: Change to Proposed Budge Projected 2008-09 Change to Adopted Budget Proposed 2007-08 Adopted 2006-07 Positions Budget 2.00 2.00 2.00 Full-Time 2.00 34 2.00 2005-06, two Safety Inspectors have been charged to RDA. 2.00 Total After FIRE DEPARTMENT OPERATIONS The Operations Division is responsible for the prompt and efficient response of personnel and equipment to the scene of an emergency. These emergencies include fires, hazardous materials incidents, caring for and transporting the sick or injured, natural and manmade disasters as well as incidents involving weapons of mass destruction. This is accomplished by a network of five fire stations strategically located within the community to minimize response times to the emergency scene once the call for assistance has been received. Each fire station has at least one fire engine staffed by three firefighting personnel. Two of the fire engines also have a permanently fixed aerial ladder that can reach heights up to 75 feet to assist in the rescue of occupants trapped on the uppe floors of a building. Two of the fire stations house fire rescue ambulances that are staffed by two firefighter/paramedics. Change from 2007-08 Proposed Projected 2008-09 General Fund Change From Proposed 2007-08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Operations Division Budget (117) % Change 6.0% 1.0% 460,732 5,224 8,139,597 527,668 0/0 Change 4.4% -7.3% Adopted Budget 321,289 (40,989) 7,678,865 522,444 7,768 7,387,347 546,633 7,769 7,357,576 563,433 7,769 6,744,329 1,074,910 79,656 1 ,480 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other .0% 5.7% 78 466,034 7,846 8,675,111 0.0% 3.5% Change to Proposed Budge {1 280,299 Projected 2008-09 8,209,077 Change to Adopted Budget ,749 Proposed 2007-08 7,941 7,928,778 Adopted 2006-07 7,900,375 Total Positions Budget 40.00 0.48 40.00 0.48 40.00 0.48 Full-Time Part-Time 40.48 35 40.48 40.48 Total LIBRARY DEPARTMENT General Fund Source of Funds: 3,929,306 General Fund: Change from 2007-08 Pro~osed Projected 2008-09 571 ,500 Change From Proposed 2007-08 Grants, Fees and Other Revenue: Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget % Change 5.0% 5.0% -100.0% 169,848 54,777 (8,300) 3,566,817 1,150,314 % Change 7.4% 5.2% Adopted Budget 235,345 54,620 3,396,969 1,095,537 8,300 3,392,904 1,163,256 3,161,624 1,040,917 3,042,010 1,022,629 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.8% 216,325 4,717,131 6.9% 289,965 4,500,806 4,556,160 4,202,541 4,064,638 Total 4,500,806 Total General Fund Budget 75,000 library Fines 464,000 Grants Community Development Block Grant Transfers (SSF and DC) 32,500 571,500 Total Fees and Grants 36 3,929,306 30,000 Net General Fund Contribution Special Tax Includes Measure LIBRARY DEPARTMENT ADMINISTRATION & TECHNICAL SERVICES Administers the City's Library services program and provides technical services support through the selecting, ordering, cataloging and processing of a variety of materials for library facilities plus the planning for and implementation of computer hardware and software in the library. Additionally, this division handles public relations for the library and coordinates the use of library volunteers 0/0 Change Change from 2007 -08 Pro~osed Projected 2008-09 % Change General Fund Change From Adopted Budget Proposed 2007 -08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Administration Division Budget (151) 5.0% 5.0% 40,374 14,456 847,858 303,573 4.2% 5.3% 32,501 14,682 807,484 289,117 774,983 274,435 774,983 274,435 694,026 281,234 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 54,830 151,431 4.5% Change to Proposed Budqet 47,183 Projected 2008-09 1,096,601 Change to Adopted Budaet 1,049,418 Proposed 2007-08 1,049,418 Adopted 2006-07 975,260 Total Positions Budget 5.11 2.53 5.11 2.53 5.11 2.53 Full-Time Part-Time 7.64 7.64 37 7.64 Total LIBRARY DEPARTMENT MAIN LIBRARY Provide library and educational services and materials at the Main Library on West Orange Avenue, including adult, young adult and children's materials, services and programs, audiovisual materials and Circulation Services. Readers' and Information Services (Reference Services), provides reference and Internet assistance and training 0/0 Chan!:)e Change from 2007-08 Proposed Projected 2008-09 0/0 Change General Fund Change From Adopted Budget Proposed 2007-08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Main Library Budget (152 5.0% 5.0% 65,938 23,916 1 ,384,702 502,229 8.7% 1.1% 05,401 5,066 1,318,764 478,313 8,300 1,213,363 522,697 1,213,363 473,247 1,116,937 440,811 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 89,854 1,886,931 6.5% Change to Proposed Budaet 110,467 Projected 2008-09 ,805,377 Change to Adopted Budaet 1,736,060 Proposed 2007 -08 1,686,610 Amended 2006-07 1,557,748 Total Positions Budget 7.72 8.33 7.72 8.33 7.72 8.33 Full-Time Part-Time 16.05 16.05 38 6.05 Total LIBRARY DEPARTMENT GRAND AVENUE LIBRARY Provide library and educational services and materials for the Grand Avenue Library including adult and children's materials, services and programs, audiovisual materials, and circulation and reference services. Branch services include a large Spanish- language collection for children and adults as well as bilingual reference assistance and circulation services. 0/0 Change Change from 2007 -08 Proposed Projected 2008-09 0/0 ChanQe General Fund Change From Adopted BudQet Proposed 2007-08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Grand Avenue Division Budget (153) 5.0% 5.0% 20,543 6,682 431 ,405 140,330 7.5% 13.9% 28,535 16,270 410,862 133,648 382,327 119,378 382,327 117,378 359,323 112,543 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 27,225 571,735 9.0% Change to Proposed Budget 44,805 Projected 2008-09 544,510 Change to Adopted Budget 501 ,705 Proposed 2007-08 499,705 Amended 2006-07 471,866 Total Positions Budget 3.22 1.35 0.05 3.22 1.35 3.17 1.35 Full-Time Part-Time 4.57 0.05 4.57 39 4.52 Total LIBRARY DEPARTMENT LITERACY Provides library services to meet family, individual, work and civic literacy needs of our community. Literacy services are a collaboration between City staff, local citizens local schools and non-profit organizations to create a more literate and skilled citizenry and enable families to playa greater role in their children's education. This Division is comprised of Project Read and the Community Learning Center. Change from 2007-08 Pro~osed Projected 2008-09 % Change General Fund Change From Adopted BUdget Proposed 2007-08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Literacy Division Budget (154) % Change 5.0% 5.0% 42,993 9,723 902,852 204,182 8.7% 10.6% 68,908 18,602 859,859 194,459 1,022,231 246,746 790,951 175,857 871,724 188,040 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 52,716 107,034 9.1% Change to Proposed Budaet 87,510 Projected 2008-09 1,054,318 Change to Adopted Budaet 1,268,977 Proposed 2007 -08 966,808 Amended 2006-07 1,059,765 Total Positions Budget 6.40 4.02 6.40 4.02 6.40 3.93 Full-Time Part-Time 0.42 0.09 0.09 0.42 10.33 Total is charged to RDA. 40 For the 2005-06 budget, 0.6 FTE of full-time staff POLICE DEPARTMENT Source of Funds 8,888,620 General Fund Change from 2007-08 Progosed Projected 2008-09 45,571 Change From Proposed 2007 -08 Supplemental Law Enforcement Fund (C.O.P.S. Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget % Change 5.0% 5.0% 824,090 127,621 17,305,876 2,680,026 % ChanQe 5.7% 18.1% Adopted BudQet 891,061 390,481 16,481,786 2,552,405 15,646,327 2,191,924 15,590,725 2,161,924 14,102,397 2,166,880 10,039 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 951,711 19,985,902 7.2% 1,281,542 19,034,19 17,838,251 17,752,649 16,279,315 Total 18,888,620 Total General Fund Budget 950,000 Parking and Traffic Fines 250,000 Police Service Charges 243,000 Reimbursement from County 90,000 Communication Services to Other Cities 89,250 Communication Services to non-General Fund Programs 40,000 Police Recovery Charges ,662,250 Total Fee Revenue 41 17,226,370 30,000 Net General Fund Contribution Special Tax Includes Measure POLICE DEPARTMENT ADMINISTRATION the direction of the Chief of Police, the ultimate responsibility and coordination for aspects and of the Department and effectively insuring that the policing needs are being met in the Under management community. General Fund Source of Funds: Change from Projected 2008-09 Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Administration Division ( 121 Budget % Change 5.0% 5.0% 2007-08 Proposed 19,712 9,897 413,956 207,827 % ChanQe 4.4% 6.7% 16,452 12,393 394,244 197,930 377,792 185,537 377,792 185,537 350,943 205,343 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 29,609 621,783 5.1% Change to Proposed Budqet 28,845 Projected 2008-09 592,174 Change to Adopted Budqet 563,329 Proposed 2007-08 563,329 Adopted 2006-07 556,286 Total Positions Budget 2.00 2.00 42 2.00 2.00 2.00 2.00 Total Full-Time POLICE DEPARTMENT SERVICES Under the direction of a Police Captain, oversees all administrative duties and personnel within the Administrative support area of the Police Department. including management and preparation of the budget and grants. General Fund Source of Funds: Change from Projected 2008-09 % Change Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Services Division 122 ) Budget % Change 5.0% 5.0% 2007-08 Proposed 70,714 4,817 1,484,995 101,157 5.2% -5.9% 70,024 (6,034) 1,414,281 96,340 1,344,257 102,374 1,344,257 102,374 ,035,609 83,989 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 75,531 1,586,152 4.4% Change to Proposed Budge 63,990 Projected 2008-09 1,510,621 Change to Adopted Budqet 1,446,631 Proposed 2007-08 1,446,631 Adopted 2006-07 119,598 Total Positions Budget 8.00 8.00 43 8.00 8.00 8.00 8.00 Total Full-Time POLICE DEPARTMENT RECORDS Responsible for processing and filing all police reports and distributing them as necessary to the district attorney, allied agencies and the public. Records personnel also greet all citizens who respond to the station, as well as answer all business phone lines and take care of their requests. Records personnel do fingerprinting of individuals, and insure compliance with State, and Federal mandates related to police operations and retention of reports. Records also have the responsibility of the evidence function within the department. General Fund Source of Funds Change from Projected 2008-09 % Change Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Records Division ( 123 Budget % Change 5.0% 5.0% 2007-08 Proposed 41,083 3,998 862,739 83,966 7.9% 7.6% 59,812 5,630 821,656 79,968 761,844 74,338 761,844 74,338 688,313 107,381 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 45,081 946,705 7.8% Change to Proposed Budoe 65,442 Projected 2008-09 901,624 Change to Adopted Budoet 836,182 Proposed 2007-08 836,182 Adopted 2006-07 795,694 Total Positions Budget 8.00 0.48 8.00 0.48 8.00 0.48 Full-Time Part-Time 8.48 44 8.48 8.48 Total POLICE DEPARTMENT COMMUNICATIONS Responsible for handling all 911 emergency calls and dispatching police units as required and performing all related requests for information via State and Federal data basis. Insures prompt response to medical and fire related emergencies, coordinates multi-agency responses to emergencies and handles all business call related calls when records section is closed. Dispatch also provides dispatch services for Colma PD at night. General Fund Source of Funds: Change from Projected 2008-09 Change From Adopted BudClet Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Communications Division ( 124 Budget % ChanCle 5.0% 5.0% 2007-08 Proposed 78,570 21,982 1,649,965 461,615 % ChanCle 6.3% 0.8% 92,933 3,611 1,571,395 439,633 ,478,462 436,022 ,478,462 436,022 1,372,129 372,413 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other' 5.0% 100,552 2,111,580 5.0% Change to Proposed BudCle 96,544 Projected 2008-09 2,011,028 Change to Adopted BudClet 1,914,484 Proposed 2007-08 1,914,484 Adopted 2006-07 1,744.542 Total Positions Budget 2.20 0.40 2.20 .80 11 Full-Time Part-Time 2.20 0.40 45 12.20 11.80 Total POLICE DEPARTMENT NVESTIGA TIONS Responsible for follow up investigations to all major cases in South San Francisco. Take a proactive lead in narcotic and identity theft cases in the City. Coordinate with allied agencies on cases involving other agencies at the municipal, state and federal level. Work closely with established task forces in San Mateo County and administer the ABC education and enforcement grant. General Fund Source of Funds: Change from Projected 2008-09 % Change Change From Adopted Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 nvestigations Division (126 ) Budget % Change 5.0% 5.0% 2007-08 Progosed 97,840 4,695 2,054,636 98,595 6.2% 1.4% Budget 114,638 1,284 1,956,796 93,900 1 ,897,760 92,616 1,842,158 92,616 1,920,701 84,763 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 102,535 2,153,231 6.0% Change to Proposed Budqe 115,922 Projected 2008-09 2,050,696 Change to Adopted Budqet 1,990,376 Proposed 2007-08 1,934,774 Adopted 2006-07 2,005,463 Total Positions Budget .00 11 11.00 0,48 11.00 0,48 Full-Time Part-Time .00 11 46 11 ,48 11,48 Total POLICE DEPARTMENT PATROL Under the direction of a Police Captain, is responsible of the primary law enforcement activities in the City and is the first respond to all police related emergencies. This division incorporates all of the Patrol Officers, Traffic Unit and K-9 units and the gang officers as well as the Police Reserves. Source of Funds 11,822,477 General Fund Supplemental Law Enforcement Fund (C.O.P.S.) 45,571 Change from Projected 2008-09 Change From Proposed Amended Adopted Actual Patrol Division Adopted Budget 2006-07 2005-06 ( 127 Budget % Change 5.0% 5.0% 2007-08 Proposed 516,171 82,232 10,839,585 1,726,866 % Change 5.5% 29.4% 537,202 373,597 2007-08 10,323,414 1,644,634 2006-07 9,786,212 1,301,037 9,786,212 1,271,037 8,734,701 1,312,991 10,039 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 598,403 12,566,451 8.2% Change to Proposed Budqe 910,799 Projected 2008-09 11,968,048 Change to Adopted Budqet 11,087,249 Proposed 2007-08 ,057,249 Adopted 2006-07 11 10,057,732 Total Positions Budget 66.00 2.69 3.00 66.00 2.69 63.00 2.69 Full-Time Part-Time 68.69 3.00 47 68.69 After the 2005-06 budget, two officers are charged to RDA, and one parking enforcement officer is charged to the parking fund. 65.69 Total PUBLIC WORKS DEPARTMENT Source of Funds 8,286,334 General Fund * ,317,562 Garage Internal Service Fund ,481 ,204 Common Greens & Landscape Maintenance Fund 18,728,441 Sewer Fund 819,386 Storm Water Fund 0/0 Change Change From Projected 2008-09 % Change 30,000 Change From Adopted Budqet Proposed 2007-08 Special Tax Amended 2006-07 ncludes Measure Adopted 2006-07 Actual 2005-06 Department Budget 6.0% 0.0% 2007-2008 Prof.Josed 751,641 13,278,994 12,145,912 124,230 6,362,031 6.4% 7.3% 749,810 815,926 16,200 131,754 12,527,353 12,025,655 138,000 5,831,714 11,777,543 11,435,101 139,468 4,699,960 11,777,543 11,209,729 121,800 4,699,960 10,282,225 13,339,903 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 2.5% 751,641 31,911,167 9.8% 2,713,690 30,522,722 48 28,052,072 27,809,032 - 1,448,578 25,070,706 Total PUBLIC WORKS DEPARTMENT STREETS MAINTENANCE This Division is responsible to maintain the City's infrastructure including but not limited to, sidewalks, curbs and gutters, guard rails, fences, bridge structures, asphalt streets, parking lots, traffic signals, street lights, street signs, and painted legends. The Division performs emergency repairs on a 24/7 basis and assists other departments as needed. Change From General Fund Change From Source of Funds 0/0 Change 2007-2008 Pro~osed Projected 2008-09 % Change Adopted Budget Proposed Proposed Amended 2006-07 Adopted 2006-07 Actual 2005-06 Streets Maintenance ( 145 Budget 6.0% 1.0% 105,281 11 ,523 1,859,965 1,163,817 14.4% -7.5% 220,742 (93,174) 1,754,684 1 ,152,294 1,533,942 1,245,468 1 ,533,942 1,245,468 1,462,750 1 ,106,167 413 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 1.0% 4.0% 317 117,121 32,031.14 3,055,813 0.1% 4.5% Change to Proposed Budaet 34 127,602 Projected 2008-09 31,714 2,938,692 Change to Adopted Budaet 31,680 2,811 ,090 Proposed 2007-08 31,680 2,811,090 Adopted 2006-07 2,569,330 Total Positions Budget 14.20 0.10 4.20 0.10 14.20 0.10 Full-Time Part-Time Allocation of Public Works Director 4.30 4.30 49 14.30 Total PUBLIC WORKS DEPARTMENT PARKS MAINTENANCE The Division is responsible to maintain the City's 170 acres of Parks, 18,500 City trees, park facilities, landscaping, street medians, Sign Hill, School play fields, playgrounds, public buildings, and recreational areas of public enjoyment. They perform all routine, preventative, and replacement maintenance that includes mowing, irrigation, trimming, fertilizing, painting, cutting, and restroom services. General Fund Change Change Parks Maintenance Division Actual Adopted Amended Proposed From % Projected From 0/0 Budget (146) 2005-06 2006-07 2006-07 2007 -08 Adopted Change 2008-09 2007 -2008 Change Budaet Proposed Salaries & Benefits 1,605,078 1 ,926,804 1 ,926,804 2,023,436 96,632 5.0% 2,144,842 121,406 6.0% Materials & Services 1,001,924 911,731 911,731 969,620 57,889 6.3% 979,316 9,696 1.0% Capital Outlay Debt Service & Other Total 2,607,002 2,838,535 2,838,535 2,993,056 154,521 5.4% 3,124,158 131,102 4.4% Source of Funds Change to Proposed Budaet Projected 2008-09 Change to Adopted Budaet Proposed 2007-08 Adopted 2006-07 Positions Budget 20.45 0.15 20.45 0.15 20.45 0.15 Full-Time Part-Time Allocation of Public Works Director 20.60 20.60 50 20.60 Total PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE The Building Maintenance Division provides custodial, preventive maintenance services, and necessary building and related equipment repairs and replacements for all City facilities. These include interior and exterior work. The Division also performs a variety of tasks, which includes furniture moving, set ups, recycling, and many miscellaneous tasks as required. General Fund Change From Source of Funds % Change From Projected % Change Adopted Budget Proposed 2007 -08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Building Maintenance Division ( 147 Budget Change 6.0% 1.0% -100.0% 2007-2008 Proposed 76,093 9,612 (15,000) 2008-09 1 ,344,308 970,778 1.1% 20.3% 14,371 162,328 15,000 1,268,215 961,166 15,000 1,253,844 811,393 1 ,253,844 798,838 163,267 811,251 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 3.2% 70,705 2,315,086 9.3% Change to Proposed Budaet 191,699 Projected 2008-09 2,244,381 Change to Adopted Budaet 2,065,237 Proposed 2007-08 2,052,682 Adopted 2006-07 974,518 Total Positions Budget 14.44 0.10 14.44 0.10 4.44 0.10 Full-Time Part-Time Allocation of Public Works Director 14.54 4.54 51 14.54 Total PUBLIC WORKS DEPARTMENT SEWER MAINTENANCE , The Sewer Maintenance Division is responsible to maintain the City's sanitary sewer system, which includes main lines within the street and within other properties. Maintenance includes flushing, rodding, jetting, and repair of broken lines, T.V. work, and manhole maintenance. 24 hours, 7 day a week emergency stand by for work is provided and reporting of spills and mandated procedures are important elements of work to protect public health. Source of Funds Sewer Fund 0/0 Change From Projected 2008-09 % Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Maintenance ( 143 Budget Sewer Change 6.0% 1.0% 2007-2008 Proposed 61,246 5,978 1,082,011 603,743 Change 14.9% 200.2% 132,136 398,619 1,020,765 597,765 888,629 199,146 888,629 199,146 704,108 569,517 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.2% 67,224 1,685,754 48.8% Change to Proposed Budaet 530,755 Projected 2008-09 1,618,530 Change to Adopted Budaet 1,087,775 Proposed 2007 -08 1,087,775 Adopted 2006-07 1,273,625 Total Positions Budget 10.15 0.35 2.00 0.15 0.35 8.15 0.35 Full-Time Part-Time Allocation of Public Works Director 10.50 2.00 0.50 52 8.50 Total PUBLIC WORKS DEPARTMENT STORMWATER DRAINAGE The Division was established to maintain the City's storm drainage infrastructure and to respond to the mandate imposed by the Federal Government (The Clean Water Act) as monitored by the Regional Water Quality Control Board to lessen pollution to the Bay. The purpose of the program is to reduce storm water pollution and damage to streets and structures 0/0 Change Change From 2007-2008 Proposed Projected 2008-09 % Change Stormwater Fund Change From Adopted Budget Proposed 2007-08 Source of Funds: Amended 2006-07 6.0% 1.0% 30,498 1 ,462 538,802 147,651 5.7% 51.0% 27,579 49,375 508,304 146,189 480,725 143,014 Adopted 2006-07 480,725 96,814 Actual 2005-06 Drainage ( 144 Stormwater Division Budget 439,639 84,898 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.9% 31,960 686,453 13.3% Change to Proposed Budaet 76,954 Projected 2008-09 654,493 Change to Adopted Budaet 623,739 Proposed 2007 -08 577,539 Adopted 2006-07 524,537 Total Positions Budget 4.55 0.10 4.55 0.10 4.55 0.10 Full-Time Part-Time Allocation of Public Works Director 4.65 4.65 53 4.65 Total PUBLIC WORKS DEPARTMENT COMMON GREENS This Division is responsible to maintain the common landscaped areas and special property tax District grounds, which include 64 acres at West Park 1, 2, & 3, Stonegate Ridge, Willow Gardens, and Greenview Commons. Maintenance includes contract services for mowing, edging, trimming, debris removal, and repair of sprinkler heads. In-house staff manages irrigation systems, walkway lights, trees, sidewalks, steps, playgrounds, graffiti, benches, picnic tables, and Capital Improvement Projects. They also respond to customer service request. Common Greens Special Property Tax Fund Source of Funds 0/0 Change From Projected 2008-09 % Change From Adopted Budget Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Common Greens (148 Budget Change 6.0% 1.0% 2007-2008 Proposed 47,920 6,825 846,591 689,358 Change 4.7% 0.6% 35,630 4,033 798,671 682,533 763,041 678,500 763,041 678,500 510,317 573,116 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 3.7% 54,746 1,535,950 2.8% Change to Proposed Budaet 39,663 Projected 2008-09 1,481,204 Change to Adopted BudClet 1,441 ,541 Proposed 2007 -08 ,541 Adopted 2006-07 1,441 1,083,433 Total Positions Budget 7.14 7.14 7.14 Full-Time Part-Time 7.14 7.14 54 7.14 Total PUBLIC WORKS DEPARTMENT GARAGE The City Garage provides fleet maintenance service to the City's fleet of vehicles and mechanical equipment. Services, including scheduled preventive maintenance, required safety and smog inspections, emergency repairs, and equipment modifications are performed as necessary to ensure equipment is suitable for use and departmental users have reliable vehicles and equipment. This Division also supervises the cleaning of City streets. Source of Funds Change From City Services Fund % Change 2007-2008 Proposed Projected 2008-09 % Change Change From Adopted Budget Proposed 2007 -08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Maintenance Division ( 149 Budget Fleet 6.0% 1.0% 35,836 7,203 633,108 727,493 4.8% 18.1% -100.0% 27,505 110,591 (6,800) 597,272 720,290 569,767 609,699 6,800 569,767 609,699 6,800 554,124 726,681 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 3.3% 43,039 1,360,601 11.1% Change to Proposed Budae 131,296 Projected 2008-09 1,317,562 Change to Adopted Budaet 1 ,186,266 Proposed 2007-08 1,186,266 Adopted 2006-07 1,280,805 Total Positions Budget 5.15 0.05 5.15 5.15 Full-Time Part-Time Allocation of Public Works Director 5.20 0.05 5.20 55 0.05 5.20 Total PUBLIC WORKS DEPARTMENT WATER QUALITY CONTROL The purpose of the Water Quality Control Plant is to provide control, treatment, and disposal of residential, commercial. and industrial wastewater generated in South San Francisco, San Bruno, and parts of Colma, Daly City, Millbrae and Burlingame Source of Funds Sewer Fund Change Change Water Quality Control Actual Adopted Amended Proposed From % Projected From 0/0 Budget ( 139 ) 2005-06 2006-07 2006-07 2007-08 Adopted Change 2008-09 2007-2008 Change Budaet Proposed Salaries & Benefits 3,764,507 4,259,818 4,259,818 4,451,078 191,260 4.5% 4,718,143 267,065 6.0% Materials & Services 8,393,548 6,609,857 6,776,474 6,735,833 125,976 1.9% 6,803,191 67,358 1.0% Capital Outlay - 115,000 132,668 123,000 8,000 7.0% 124,230 1,230 1.0% Debt Service & Other 1 ,448,165 4,668,280 4,668,280 5,800,000 1,131,720 24.2% 6,330,000 530,000 9.1% Total 13,606,220 15,652,955 15,837,239 17,109,911 1 ,456,956 9.3% 17,975,564 865,653 5.1% Change to Proposed Budae Projected 2008-09 Change to Adopted Budaet Proposed 2007-08 Adopted 2006-07 Positions Budget 36.85 0.74 0.15 36.85 0.74 0.15 36.85 0.74 0.15 Full-Time Part-Time Allocation of Public Works Director 37.74 37.74 56 37.74 Total PUBLIC WORKS DEPARTMENT WATER QUALITY CONTROL STORMW A TER response to a mandate imposed by the Federal Clean Water Act and the Regional Water Quality of the program is to prevent stormwater pollution and protect the water quality of the San The Storm water Program is In Control Board. The purpose Francisco Bay and Pacific Ocean Change From Fund Change From Stormwater Source of Funds % Projected 0/0 Change Adopted Budqet Proposed 2007-08 Amended 2006-07 Adopted 2006-07 Actual 2005-06 Division (138 Stormwater Budget Change 6.0% 1.0% 2007-2008 Proposed 6,296 600 2008-09 111223.68 60,564.65 3.9% 0.5% 3,955 289 104,928 59,965 100,973 59,676 100,973 59,676 78,435 72,801 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.2% 6,895 171,788 2.6% Change to Proposed Budqet 4,244 Projected 2008-09 164,893 Change to Adopted Budqet 160,649 Proposed 2007-08 160,649 Adopted 2006-07 151,236 Total Positions Budget 0.77 0.77 0.77 Full-Time Part-Time 0.77 0.77 57 0.77 Total RECREATION AND COMMUNITY SERVICES DEPARTMENT Funds Source of 2,358,427 General Fund % Change from 2007-08 Pro~osed Projected 2008-09 % 2,800,000 Change From Proposed 2007-08 Fee Revenue Amended 2006-07 Adopted 2006-07 Actual 2005-06 Department Budget Change 5.0% 5.0% -100.0% 212,345 44,576 (20,000) 4,459,248 936,100 Change 10.0% 1.6% Adopted Budget 384,475 14,335 20,000 4,246,903 891,524 20,000 -3,981,528 893,089 3,862,428 877,189 3,747,552 883,752 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 4.6% 236,921 5,395,348 8.8% 418,810 5,158,427 4,874,617 4,739,617 4,631,304 Total 5,158,427 Total General Fund Budget 22,500 ,1 Childcare/Playground Programs 564,000 Classes 326,000 Aquatic Programs ,000 221 Sports/Athletics 224,500 Senior Programs 342,000 Rentals 2,800,000 Total Fee Revenue 58 2,358,427 30,000 General Fund Contribution Special Tax neludes Measure Net RECREATION AND COMMUNITY SERVICES DEPARTMENT ADMINISTRATION The Recreation Administration division provides administration, direction, oversight, and accountability for the Department. Staff support is provided for the City Council, Parks and Recreation Commission, Cultural Arts Commission, Beautification Committee, and Senior Advisory Board. Functions of the division include budget control, grant applications and administration parks and facility planning, and capital projects. 0/0 Change Change from 2007 -08 Proposed Projected 2008-09 0/0 Change General Fund Change From Proposed 2007 -08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Administration Division Budget (171) 5.0% 0.05 $ 29,824 11,627 626,306 244,168 4.6% -3.1% Adopted Budget 26,443 (7,406) 596,482 232,541 570,039 239,947 570,039 239,947 547,459 262,323 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 41,451 870,474 2.4% Change to Proposed Budaet 19,037 Projected 2008-09 829,023 Change to Adopted Budaet 809,986 Proposed 2007-08 809,986 Adopted 2006-07 809,782 Total Positions Budget 4.00 0.50 4.00 0.50 4.00 0.50 Full-Time Part-Time 4.50 4.50 59 4.50 Total RECREATION AND COMMUNITY SERVICES DEPARTMENT RECREATION There are several programs within this division: Recreation Management, which includes day to day operation of activity registration, general supervision, clerical, and office support; Aquatics; Picnic and Facility Rentals; Adult Day Care and Senior Services, including nutrition and transportation; Childcare, including pre-school and before and after school care; Sports, youth, middle school sports programs, and adults; Cultural Arts; and Special Classes and Events. City facilities operated include Terrabay Gymnasium, the Municipal Services Building, Orange Memorial Park Swimming Pool and Recreation Building, Magnolia Center, Westborough Recreation Building and Pre-School, and Siebecker Pre-School. 0/0 Change Change from 2007-08 Proposed Projected 2008-09 % Change General Fund Change From Adopted Budget Proposed 2007-08 Source of Funds Amended 2006-07 Adopted 2006-07 Actual 2005-06 Recreation Division Budget 172) 5.0% 5.0% 182,521 32,949 3,832,942 691,932 10.9% 3.4% 358,032 21,741 20,000 3,650,421 658,983 20,000 3,411 ,489 653,142 3,292,389 637,242 3,200,093 621,429 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other 5.0% 215,470 4,524,874 10.2% Change to Proposed Budqet 399,773 Projected 2008-09 4,329,404 Change to Adopted Budaet 4,064,631 Proposed 2007 -08 3,929,631 Adopted 2006-07 3,821.522 Total Positions Budget 19.00 49.37 9.00 49.37 9.00 46.73 Full-Time Part-Time 68.37 2.64 2.64 68.37 60 65.73 Total REDEVELOPMENT AGENCY, 2007-08 MERGED REDEVELOPMENT PROJECT AREA SUMMARY Summary of Revenues and Expenditures % Chang~ Change From 2007-08 Proposed Projected 2008-09 % Change Change From Adopted Budget Proposed 2007"08 Projected 2006-07 Adopted 2006-07 Actual 2005-06 2.0% 2.0% 3.6% 3.9% 3.0% 148,000 66,124 374,477 116,099 704,700 7,398,173 3,335,952 10,647,424 3,101,934 24,483,484 24.6% 7.3% 12.3% 50.7% 18.9% ,432,528 221,679 ,127,324 ,004,628 3,786,159 7,250,173 3;269,828 10,272,947 2,985,835 23,778,783 7,451,699 3,197,442 10,129,590 2,911,787 23,690,517 5,817,645 3,048,149 9,145,623 1,981,207 19,992,624 5,964,554 3,552,528 10,474,175 2,198,471 22,189,727 REVENUES Gross Tax Increment Allocated Gateway Shearwater Downtown EI Camino Subtotal 3.0% 0.0% 4.5% 4.5% o (5,356) 63,000 74,205 836,550 (186,074) 50,000 ,463,000 ,723,205 27,533,614 70.4% o (180,719) 50,000 578,352 1,649,000 5,882,793 (180,719) 50,000 ,400,000 ,649,000 26,697,065 (725,835) (164,858) 53,000 1,380,511 2,296,155 26,529,490 1,481,819) 1,279,710) (512,398) Less ERAF shift Appeals County Admin & Other 821,648 - 2,073,058 Adjustments: Adjustments: Rent & Other 2006 RDA Bonds Interest Interest Total Revenues 20,814,272 20,988,857 55,654,622 2006 Redevelopment Bond Sale 3.1% 836,550 27,533,614 28.3% 5,882,793 26,697,065 26,529,490 20,814,272 76,643,479 TOTAL SOURCES OF FUNDS: 6.0% -100.0% -0.2% -91.2% 217,966 (52,000) (11,729) (1,224,626) 3,850,733 5,115,751 117,867 -25.3% ,227,762) 52,000 (1 3,632,767 52,000 5,127,480 1,342,493 - 3,280,022 19,029 4,298,503 1 ,181 ,270 4,860,529 2,638,169 2,400,000 4,438,229 31,068 7,220,884 94.4% -44.1% 2,489,311 (1,057,507) 3.8% 190,940 5,196,697 23.9% 966,843 5,005,757 Income Redevelopment Activities Capital Outlay Debt Service County Settlement Transfers to Low/ Moderate Housing Fund Pass Throuah Pavments EXPENDITURES 16.1% 2.3% 4.2% 6.3% 4.6% 37,194 20,186 105,807 16,251 179,438 268,282 884,607 2,648,481 274,894 4,076,264 6.5% 10.5% 34.1% 17.9% 231,088 52,658 240,783 65,800 590,328 231,088 864,421 2,542,675 258,643 3,896,826 4,564,555 203,466 825,987 2,425,386 235,277 3,690,115 4,038,914 811,763 2,301,892 192,843 3,306,498 4,182,004 930,146 2,477,051 197,351 3,604,548 to Taxina Entities Gateway Shearwater Downtown EI Camino -93.6% -95.4% (18,227,181) (31,097,753} ,255,000 ,500,000 2,755,000 140.9% -20.7% 5.8% 11,396,181 (8,521,247) 2,874,934 19,482,181 32,597,753 52,079,934 99,019 5,733,131 5,832,150 8,086,000 41,119,000 49,205,000 582,204 4,442,676 5,024,880 Pass Through Payments Redevelopment Capital Proiects Tax Increment-funded Bond-funded Subtotal Subtotal (49,324,934) Capital Projects -70.3% (50,024,946) 112,312 38,346,287 21 6,421,302 7.1% 4,688,148 137,258 1<14,440,193) 61- ::11,924,985 71 22,865,645 - 76,365,178 I 3,663,845 10 (45,634,838) 24,686,171 66,449, 24,501,613 72,701,334 52,141,867 TOTAL USES OF FUNDS: Excess of Revenues over (under) Expenditures Fund Balance REDEVELOPMENT AGENCY, 2007-08 Summary of Revenues and Expenditures Projected 2008-09 Proposed 2007-08 Projected 2006-07 Adopted 2006-07 Actual 2005-06 38,346,287 31,924,985 76,365,178 24,686,171 72,701,334 Fund Balance (from prior page) 9,805,849 9,582,644 49,731,397 5,229,945 53,168,373 Bond Funds 2006 Redevelopment Bonds 9,200,000 9,200,000 6,000,000 0,920,000 Advance To Other Funds ,250,000 ,209,672 909,672 622,688 223,767 Loans Receivable Wet 18,090,438 advance $3.2 million to the Sewer Fund in 2007-08 for The Agency wi 11,932,669 19,724,109 7,913,538 ,961,706 17,347,488 All Other Reserved Funds Unreserved I Undesignated Fund Balance Improvements. 01 East of be made in June 2007. $825,00 was spent on County projects. The remainder The first annual payments wi 3. The agency set aside $2.4 million in 2006-07 to fulfill its settlement agreement with San Mateo County. Of that amount with an additional $123,000, is budgeted for County projects in 2007-08. 62 2. In 2006-07, the Gateway project area reached its cumulative tax increment threshold for pass-through obligations. REDEVELOPMENT AGENCY, 2007-08 LOW & MODERATE HOUSING Summary of Revenues, Expenditures, and Changes in Fund Balance % ChanQe Change From 2007-08 Pro~osed Projected 2008-09 % ChanQe Proposed 2007-08 Projected 2006-07 Adopted 2006-07 Actual 2005-06 3.8% 4.5% 0.0% 90,940 20,700 5,196,697 480,700 50,000 23.9% -4.3% 0.0% 966,843 (20,700) 5,005,757 460,000 150,000 4,564,555 453,065 52,447 4,038,914 480,700 50,000 4,182,004 575,122 31,906 REVENUES Transfers In from Redevelopment Project Areas Interest & Other Misc. Revenue Rent 3.8% 211,640 5,827,397 20.3% 946,143 5,615,757 5,170,067 4,669,614 4,889,032 Total Revenues: 6.0% -100.0% 0.8% -100.0% 91,948 (2,640,668) 2,644 (5,069,302) 3,391,073 348,235 74.8% 32.0% -0.6% -17.2% ,369,325 640,668 (1,931) 1,050,698) 3,199,125 2,640,668 345,591 5,069,302 787,104 359,332 384,945 ,050,698 ,829,800 2,000,000 347,522 6,120,000 647,517 USES OF FUNDS Program Expenditures Capital Outlay County Settlement Debt Service Housing Capital Projects (7,515,378) 957.363 332,752 2,768,078 -66.8% 3,739,308 9.3% 11,254,685 2,582,080 10,297,322 3,748,348 Total Uses of Funds: 2,088,089 (5,638,929) 2,587,988 (5,627,708) ,140,684 Excess of Revenues over (under) Expenditures (9,973,728) Allowance for Uncollectible Loans 14,811,681 2,723,592 18,362,521 ,597 3,581 15,774,533 Fund Balance Less: Loan Commitments to Mid Pen and Other ,026,632 ,026,632 ,026,632 ,026,632 ,026,632 3,000,000 2,800,000 2,695,843 2,695,843 Loans Receivable 2,087,259 2,713,099 Bond Funds, End of Year 150,000 10,635,048 3,467,387 5420 "'...... , -63 3,467,387 9,085,399 879,401 8,459,557 All Other Reserved Funds Unreserved I Undesignated Fund Balance REDEVELOPMENT AGENCY, 2007-08 LOW & MODERATE INCOME HOUSING FUND nformation Only: Planning and Administrative Budget Conformance with Health and Safety Code Refer to Budget Adoption Resolution The Housing Fund obtains funding through the transfer of 20% of the proceeds of property tax increment from each of the Redevelopment Project areas, as required by State Redevelopment Law. The Health and Safety Code Section 33334.3(d) states that it is the intent of the State Legislature that Housing Funds be used to the fullest extent possible toward the production, improvement, or preservation of affordable housing, with planning and administrative expenditures kept at reasonable levels. The following identifies the total planning and administrative costs included in the proposed 2007-08 budget. As part of the budget adoption resolution, the City Council and Redevelopment Agency Board certify that the costs shown here are not an unreasonable amount to be spent on planning and administrative expenses, and that these costs are necessary to incur in order to foster the production, improvement, or preservation of affordable housing: 5,615,757 Low/Moderate Housing Funds, 2007-08 % of Low Mod Housing Funds Proposed 2007-08 1.2% 65,405 Costs Advertising, Printing, Supplies, Meetings, Insurance Other Support Costs Program Staff 3% 73.963 Legal, Financial, Computer, Human Resource, and Other City Administrative Support for Housing 5.6% ~~15.206 7.1% 400,095 Planning and Administrative Costs Total Costs, not directly providing hOUSing: All Other 15.2% and building maintenance support costs provided to the Housing Fund. 64 854,669 ities, computer human resources, uti Legal, accounting, budget ENTERPRISE FUNDS, 2007-08 Sewer Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Change from 2007-2008 Proposed Change from Projected BudRet % Change Projected 2008-09 % Change 9.6% 3.0% 0.0% -100.0% ,313,000 148,500 o (9,411,186) -87.4% -33.3% -100.0% -100.0% (8.310,000) (30,000) (222,000) (3,200,000) 15,053,000 5,093,500 -610,000 o ,200.000 60.000 9.6% -10.4% -33.3% 309.2% 1,199,000 (576,000) (305,000) 7.111,186 692.5% 50.0% 8,310.000 30,000 222,000 (1,300,000) -28.9% (20931686\ ~ ~I 20796500 14691 186 5.0% 9.1% -91.9% 646,422 530,000 14,759,465) 13,574,863 6.330.000 1,295,000 6.6% 24.2% 34.5% 804,374 1,131,720 4,114,037 -39.1% (13583043\ 21 199863 20.8% 6050 131 (403.363) 8,502,922 2,809,562 8,046,500 ,002,646 Projected 2006-07 Amended 2006-07 Actual 2005-06 2.541,000 5,521,000 915,000 2,300,000 12,541 ,000 5,521,000 250,000 7,507,000 11,530,650 5.235,784 552,623 5,967,971 598,920 .200,000 60,000 800,000 60,000 3.383,875 146,357 793,064 Agency Operations: Charges for Services Other Cities Connection Fees and Other State Revolving Loan & Bond F Due from State for State Revolving Loan Developer Fees Interest/Other income Transfer in Advances from Redevelopment REVENUES 4,500,000 4,500,000 Total Revenues and Other Sources of Funding: 27610324 31 179000 27635920 12,124,067 4,668,280 11,940,428 382,607 12,124.067 4,668,280 11,940,428 382,607 EXPEND ITU RES Operating Expenses 10,712.384 Debt Service 4,475,392 Capital Expenditures 6,869,399 Extraordinary Legal Expenses!( 550,000 Transfers Out Net Changes to Balance Sheet, Yr. End 115382 2l! 29.115.382 22.607.175 Total Expenditures (1 2,063,618 5,003,149 Net Income ,961,005 5,504,085 3,440,467 Total Fund Balance ,828,000 ,828,000 2,059,070 Emergency Capital Repairs ResE 4,500,000 4,500,000 Advances from Redevelopment Agency' 161,396 161,396 .557,611 East of 101 Sewer Reserved for Projects (3,355.786) 7,014,689 . Capital Improvement Projects include key East of 101 infrastructure improvements that will be funded through development fees over the next 3-5 years as development occurs. An Advance from the Redevelopment Agency will allow the Sewer Fund to complete these projects up front to facilitate development. An additional advance from the Agency is budgeted for 2007-08 to fund the final phase of Wet Weather improvements. All advances will be paid back over approximately 5 years with interest. (176,214) Undesignated Reserve. End of Year 65 The Sewer Fund consists of the Water Quality Control Plant Division, the Sewer Maintenance Division, and planned Sewer capital project expenses ENTERPRISE FUNDS. 2007-08 Parking District Fund Summary of Revenues, Expenditures. and Changes in Fund Balance % ChanCle Change from 2007 -2008 Proposed Projected 2008-09 % ChanQe Change From Proposed 2007-0 Projected 2006-07 Amended 06-07 Actual 2005-06 0.0% 0.0% 468,297 $ 27,000 $ 4.9% 8.0% 21,271 2,000 468,297 27,000 445,997 26,000 435,000 25,000 447,026 24,039 REVENUES Operations: Parking Fees Interest and Other 0% 495,297 4.9% 23,271 495,297 997 471 460,000 471,065 Total Revenues 5.0% 8,565 (60,000) 389,860 $ $ $ 4.5% 15,926 60,000 ,295 292 159,843 311 515,212 59,843 437,865 EXPENDITURES Operating Expenses Transfers Out Capital Outlay 60,000 157) (134 -10% (41,435) 389,860 21.4% 75,926 431,295 471,135 675,055 303,708 Total Expenditures 105,437 64,002 862 (215,055) 167.357 ncome Net 894,991 $ 789,554 66 725.553 724.691 Undesignated Fund Equity * Net of Fixed Assets ENTERPRISE FUNDS, 2007-08 Storm Water Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Change Change From from Actual Amended Projected Proposed Adopted Projected 2008-2009 % 2005-06 06-07 2006-07 2007 -08 Bud et 2008-09 Proposed _ Change - REVENUES Operations: Service Charges 410,178 412,000 445,506 446,000 34,000 8.3% 450,000 $ 4,000 0.9% Transfer In from Gas Taxes 200,000 200,000 200,000 - 0.0% 200,000 $ - Interest and Other 10,654 10,000 5,132 5,745 (4,255) -42.5% 5,800 $ 55 1.0% Total Revenues 420,832 622,000 650,638 651,745 29,745 7.1% 655,800 4,055 1.1% = EXPENDITURES Operating Expenses 675,777 784,388 681,600 819,386 81,198 11.0% 860,355 $ 40,969 5.0% Projected Budget Savings (50,000) (50,000) Transfers Out to Capitallmpr Fund (2) 19,500 105,500 Capital Outlay - - $ Total Expenditures 695,277 889,888 681,600 769,386 81,198 0 810,355 40,969 5.3% - = Net Income (274,445) (267,888) (30,962) (117,641) (154,555) Undesignated Fund Equity * 183,881 152,919 35,278 (119.277) (1) . (Net of Fixed Assets) (1) Additional funding will be needed for the Stormwater Fund in 2008/09. (2) Current CIP projects will be closed out this year for funding reasons and/or funding transferred from Measure A. 67 SPECIAL REVENUE FUNDS, 2007 -08 Gas Tax Fund Summary of Revenues, Expenditures, and Changes in Fund Balance % Change Change from 2007 -08 Proposed Projected 2008-09 % Change Change From Adopted Budget Projected 2006-07 Amended 06-07 Adopted Budget 2006-07 Actua 2005-06 -1.0% 0.0% 0.0% -30.0% (12,000) 150,000 150,000 59,800 35,000 -1.5% 0.0% 0.0% 56.3% 18,000) o o 18,000 161 ,180,000 407,000 59,800 32,000 180,000 150,000 59,800 32,000 ,167,113 275,313 REVENUES Gas Tax San Mateo County Traffic Congestion Relief C/CAG Interest/other income (15,000) 40,301 -1.9% (27,000) ,394,800 0.0% o ,678,800 ,421,800 ,482,727 Total Revenues 0.0% 0.0% 0.0% -6.2% 686000 150,000 200,000 500,000 0.0% 0.0% 0.0% -46.7% o o o -467,000 686,000 150,000 200,000 ,822,597 686,000 150,000 200,000 ,000,000 886,000 169,378 EXPENDITURES Transers Out to General Fund for Street Maint/Gen Engineering Transfers Out to General Fund fo Congestion Relief Transfer Out to Stormwater Fund Transfers Out to CIP Fund (33,000) 204,046 % -2. (33,000) ,536,000 -22.9% -467,000 2,858,597 2,036,000 ,259,424 Total Expenditures 141,200 99,627 388,027 68 331,974 614,200 897,57 223,303 ,511,77 Net Income Designated for Future Street Improvement Capital Projects SPECIAL REVENUE FUNDS, 2007-08 Measure A Fund % Change Change from 2007 -08 Proposed Projected 2008-09 % Change Summary of Revenues, Expenditures, and Changes in Fund Balance Change From Adopted Budget Proposed 2007 -08 Projected 2006-07 Amended Budget 06-07 Adopted Budget 06-07 Actual 2005-06 2.0% 0.0% 21,029 $ $ 1,072,481 50,000 $ ! $ -0.1% 42.9% (1,188) 15,000 1,051,452 50,000 030,835 49,493 052,640 35,000 1,052,640 35,000 016,066 41,028 REVENUES 9% 21,029 122,481 3% 13.812 1.101,452 1,080,328 087,640 087,640 057,094 Measure A Sales Tax nterest and Other Total Revenues EXPENDITURES Transfers Out to CIP Fund for Street Improvement Projects -8.9% (111,000) 1,135.000 $ 3.8% 46,000 246,000 2,256,148 2,256,148 1,200,000 3,485 71 -8.9% (111,0002 135,000 $ 3.8% 46,000 1,246,000 148 2,256 2,256,148 200,000 713,485 Total Expenditures (12,519) 42,423 (144,5482 54,942 75,820) 199,490 69 (1 (1.168,5082 206,802 (112,3602 1,262,950 343,609 1,375,310 Net Income Designated for Future Street Improvement Capital Projects SPECIAL REVENUE FUNDS. 2007-08 Block Grant Fund Community Development Change From Proposed 2007 -08 Projected 2008-09 % Change Summary of Revenues, Expenditures, and Changes in Fund Balance Change From Adopted Budaet Proposed 2007 -08 Projected 2006-07 Amended 2006-07 Adopted 2006-07 Actual 2005-06 % Change -3.0% 2.0% -75.5% -50.0% (18,500) 326 (30,800) (100,000) 598,161 17,000 10,000 100,000 -0.1% -6.4% 716.0% (804) (1,145) 35,800 (100,000) 616,661 16,674 40,800 200,000 686,877 18,000 10,915 617,465 17,819 5,000 300,000 617,465 17,819 5,000 300,000 838,515 54,344 8,244 REVENUES CDBG Entitlemen HOME Investment Partnership Interest I Other Income Prior Year Allocation Carry-over -20.8% (148,974) 161 725 3.6% 33,851 874,135 715,792 940,284 940,284 104 901 Total Revenues 3.1% -0.7% 23,218 (249) 763,286 34,000 6.2% 0.0% 43,181 740,068 34,249 653,872 35,000 731,749 35,000 696,887 35,000 451 ,1 00 35,000 EXPENDITURES CDBG Program Expenditures Transfers Out - General Fund Transfers Out - Capital Projects Prior Year Allocation for New Loans -50.0% - (100,000) 100,000 (100,000) 200,000 300,000 -7.9% (77,031) 897,286 -5.5% (56,819) 974,317 688,872 766,749 ,887 ,031 100 486 Total Expenditures 71.8% 943) (71 125) 167,442 (172 9.4% (8,579) (100,182) 339,567 26,920 439,749 173,535 70 (91,603) 415,004 412,829 CDBG Programs ncome Designated for Net SPECIAL REVENUE FUNDS, 2007-08 Common Greens Maintenance Districts Change from 2007 -2008 Proposed Revenues, Expenditures, and Changes in Fund Balance Change From Adopted Budget Proposed 2007 -08 Projected 2006-07 Amended Budget 06-07 Summary of Adopted Budget 06-07 Actual 2005-06 % Change Projected 2008-09 % Change 61 1,287,000 5,000 1,255,000 I 6,500 226,000 5,000 1,226,000 5,000 1,189.880 REVENUES Property Taxes Interest 5.0% 0.0% 64,000 351,000 5,000 5.0% 0.0% 5.0% 000 000 61 1,292,000 500 ,261 000 231 000 231 1,189.880 Total Revenues 5.0% 64,000 356,000 1,441,541 477,759 441,541 385,000 083,448 129,002 EXPENDITURES Maintenance Expenditures Transfers Out to Capital Imp Fund 3.2% -21.9% 46,796 125,000) (78,204) ,528,000 445,000 973.000 2.8% 48.1% 39,663 185,000 1,481,204 570,000 1,345,000 477,759 -3.8% 12.3% 224,663 2,051,204 822.759 919,300 826.541 ,212,450 Total Expenditures 142,204 (617,000) 769,876 (163,663) (759,204) 1,386,877 (561,258) 146,081 2 71 (688,300) 2,019,039 (595,541 ) 111,798 2 (22,570) 2,707,339 Net Income Designated for Common Green Maintenance and Capitallmpr SPECIAL REVENUE FUNDS, 2007-08 Solid Waste Fund Summary of Revenues, Expenditures, and Changes in Fund Balance Change from Projected 2007-2008 % 2008-09 Proposed Change % Change Change From Amended Budget Proposed 2007 -08 Projected 2006-07 Amended 2006-07 Actual 2005-06 REVENUES 73,325 173,325 0.0% 0.0% 173,325 173,325 173,325 173,325 73,325 173,325 173,325 73,325 Franchise Fee Revenue Total Revenues 0.4% 669 170,000 44.5% 126 52 169,331 75,000 287,489 168,289 287,489 117,205 EXPENDITURES Operating Expenditures Transfers Out to Capital Fund mpr 0.4% 669 170,000 44.5% 52,126 169,331 362,489 455,778 117,205 Total Expenditures 3,325 195,079 3,994 754 191 164) 187.760 72 (189 (282,453) 56,120 376,924 Solid Waste Net Income Designated for Other Reduction Purposes SPECIAL REVENUE FUNDS, 2007-08 Total Projected 2008-09 HR Consortium Commute Reduction Programs Miscellaneous Other Special Revenue Funds ncome Day in the Park Summary of Revenues, Expenditures, and Net Proposed Budget, 2007-08 Tota Adopted 2007-08 HR Consortium Commute Reduction Programs Day in the Park 86,500 30,000 19,000 6,500 80,000 30,000 86,500 30,000 19,000 6,500 80,000 30,000 REVENUES Donations Raffle Ticket Sales Other City Contributions 135,500 19,000 9,000 6,500 110,000 135,500 9,000 19,000 6,500 110,000 Total Revenues 110,000 6,500 9,000 6,500 110,000 110,000 6,500 19,000 6,500 110,000 EXPENDITURES Day in the Park Downtown Dasher Joint City Human Resources Expenses 9,000 19,000 135,500 19,000 6,500 110,000 135,500 19,000 73 6,500 110,000 Total Expenditures Net Income INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2007-08 (City Garage) Vehicle Maintenance 0/0 ChanQe Change from 2007-08 Proposed Projected 2008-09 Change From % Proposed 2007-08 Projected 2006-07 Amended 2006-07 Adopted 2006-07 Actual 2005-06 4.0% 52,656 ,369,050 7.5% 91,709 ,316,394 ,224,685 ,224,685 ,224,685 ,351,821 7,013 REVENUES Charges to Departments Other Revenue 4.0% 52,656 ,369,050 7.5% 91 ,709 1 ,224,685 ,224,685 ,224,685 ,358,834 Total Revenues 6.0% .0% 35,836 7,203 633,108 727,493 4.8% 18.1% 27,505 110,591 (6,800) 597,272 720,290 569,767 609,699 6,800 569,767 609,699 6,800 569,767 609,699 6,800 554,124 726,681 EXPENDITURES Salaries & Benefit Materials & Services Capital Outlay 3.3% 43,039 360,601 11.1% 131,296 ,317,562 186,266 186,266 186,266 ,280,805 Total Expenditures Excess of Revenues over Expenditures 8,450 39,481 70) nformation Technology Department was converted to an Internal Service Fund beginning in 2003-04. 74 (1,1 31,031 38,419 32,201 38,419 38,419 78,029 93,782 Undesignated Reserve End of Year The NTERNAL SERVICE FUNDS, 2007-08 Fund Replacement Equipment % Chanae Change from 2007 -2008 Proposed Projected 2008-09 % Chanae 2.00% 5.00% -80.68% 0.00% 5,775 22,770 (731,000) 294,540 478,170 175,000 110,000 28.6% 5.0% 9.2% 0.0% 64,238 21,542 76,000 10,000 Change From Projected 2006-07 Adopted 2006-07 Actua 2005-06 REVENUES 224,527 433,858 125,000 224,527 433,858 830,000 100,000 230,369 628,383 118,635 Operating Budget Charges Equipment Vehicles Lease Proceeds nterest & Other Income -119.40% (702,455) 1,057,710 7.6% 171,780 1,760,165 783,385 1,588,385 977,386 Total Revenues 0.00% 0.00% -80.68% 000) (731 532,000 543,150 175,000 3.3% 21.4% 9.2% -100.0% 17,000 95,750 76,000 (600,000) 532,000 543,150 906,000 563,051 615,571 600,000 515,000 447,400 830,000 600,000 312,810 575,223 EXPENDITURES Vehicle Replacement Equipment Replacement Lease Purchase (Vehicles) Transfer Out to Capital Improvement Fund -93.56% (731,000) 1,250,150 (192,440) 1.189,612 -46.3% 250) (411 1,981,150 (220,985) 1,382,052 1,778,622 (995,237) 1,603,037 2,392,400 (804.015) 888,033 89,353 2,598,274 Total Expenditures Excess of Revenues over Expenditures Undesignated Reserve 75- CAFR Adjusted for net effects of depreciation and transfer of assets to balance sheet for nternal Service Funds, 2007 -08 EQUIPMENT REPLACEMENT FUND Estimated Replacement lacemen.! Current Vehicle Cost in 07-08 Bldg Insp 119 98 CHEVY LUMINA $ 20,000 Fire 502 86 KME $ 451,000 lease purchase Fire 504 86 KME $ 455,000 lease purchase Police 2 04 FORD CROWN VICTORIA $ 30,000 Police 6 04 Ford Crown Victoria $ 30,000 Police 8 05 FORD CROWN VICTORIA $ 30,000 Police 11 04 FORD CROWN VICTORIA $ 30,000 COMM 755 SIGN HILL GENERATOR $ 60,000 Engineer 270 92 Chevy Astro $ 22,000 traffic equipment 3 Vehicles (PW Superintendents STS PW Director) $ - Replaced in 06-07 wI 3 Hybrids STS 202 92 GM BUCKET TRUCK $ 100,000 Parks 786 95 John Deere Mower $ 20,000 Parks 214 94 GMC 3500 HD $ 40,000 BM 756 West Orange GENERA TOR $ 60,000 BM 757 West Orange GENERATOR $ 60,000 Garage 201 95 GMC 2500 $ 30,000 - $ 1,438,000 76 nternal Service Funds 2007 -08 EQUIPMENT REPLACEMENT FUND Estimated Replacement lacement Current Vehicle Cost in 07-08 - - E~ ble but Deferred Council 106 98 AURORA OLDSMOBILE $ 30,000 Fin I Mail 127 97 CHEVY BLAZER $ 25,000 Fire 259 95 GMC 3500 $ 45,000 Paramedic 505 00 FREIGHTLlNER FL60 $ 175,000 lease purchase Police 44 97 KAWASAKI $ 16,000 PEO 403 GO-4 $ 30,000 STS 205 95 GMC VAN $ 25,000 - $ 316,000 77 NTERNAL SERVICE FUNDS. 2007-08 EQUIPMENT REPLACEMENT FUND PROPOSED EQUIPMENT PURCHASES, 2007-08 Replacement Cost FY 07-08 Equipment to be Purchased Division Department / 2,000 2,800 10,100 2,000 $ PC 1 Notebook Check Printer 1 PC City Clerk Finance Finance Finance 2,000 2,000 7,400 6,000 20,000 PC 1 PC Digital Reader/Printer 3 PCs Plotter Admin Building Planning Engineering HR ECD ECD ECD ECD 54,000 4,500 II LIFE PACK Projector -- Fire Fire 22,000 53,200 9,300 55,600 8,600 11 PCs 16 Notebooks 3 Laser Printers Communication Equipment Night Vision Scope Police Police Police Police Police 8,000 162,700 10,000 1,950 9 PCs Play Equipment 5 PCs 1 Laser Recreation Public Work Public Work Public Work 70,000 11,200 7,800 Printer 35 PCs 4 Notebooks 4 Laser Printers Library Library Library 543,150 Total $ Equipment Replacement 78 NTERNAL SERVICE FUNDS. 2007-08 EQUIPMENT REPLACEMENT FUND DEFERRED EQUIPMENT REPLACEMENT FOR 2007-08 Purchases to be Deferred' Division Department I Cost 2,800 Notebook Admin Recreation Recreation ECD 30,000 2,800 3,300 5,300 1 ,400 5 PCs Notebook Projector & Screen 1 Microfilm Scanner 1 Scanners Library Library Library 16,500 Fire Alerting System Upgrade Police 100 62 $ Deferred Equipment Replacement Total The items listed above are eligible for replacement based on their age, but the department has deferred replacing it. as it is still functional 79 INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2007-08 nformation Technology Change from Projected 2008-09 % Change From Adopted BudQe Proposed 2007-08 Projected 2006-07 Amended 2006-07 Adopted 2006-07 Actual 2005-06 % ChanQe 2007-08 Proposed 0.5% 0.0% 134,708 ,421,062 10,000 5.6% -58.3% 67,802 (14,000) ,286,354 10,000 ,218,552 24,000 ,218,552 24,000 ,218,552 24,000 130,513 37,380 17,015 REVENUES Charges to Departments Charges to Other Agencies Other Revenue 10.4% 34,708 ,431,062 4.3% 53,802 ,296,354 ,242,552 ,242,552 ,242,552 ,184,908 Total Revenues 6.0% 1.0% -100.0% 52,101 5,056 (75,000) 920,452 510,610 5.2% 21.2% 42,820 88,533 75,000 868,351 505,554 75,000 504,384 675,883 58,515 625,53"1 675,883 58,515 825,531 417,021 648,317 423,175 6,485 EXPENDITURES Salaries & Benefit Materials & Services Transfers Out to Capital Fund mpr -1.2% (17,843) ,431,062 16.6% 206,353 ,448,905 ,238,781 ,359,929 ,242,552 ,077,977 Total Expenditures Excess of Revenues over Expenditures (152,550) 3,771 (117,377) 106,931 Undesignated Reserve Beginning of Year 204,066 204,066 356,616 204,066 352,845 356,616 80 245,914 352,845 Undesignated Reserve End of Year INFORMATION TECHNOLOGY SERVICES DEPARTMENT Source of Funds: City Services Fund Change Change Actual Adopted Amended Proposed From % Projected from 0/0 2005-06 2006-07 2006-07 2007-08 Adopted Change 2008-09 2007-08 Change Budget Pro osed 648,317 825,531 625,531 868,351 42,820 5.2% 920,452 52,101 6.0% 499,371 417,021 675,883 505,554 88,533 21.2% 510,610 5,056 1.0% 75,000 75,000 - (75,000) -100.0% - 1,147,688 1 ,242,552 1,301,414 1,448,905 206,353 16.6% 1,431,062 (17,843) -1.2% Adopted Proposed Change Projected Change 2006-07 2007 -08 to Adopted 2008-09 to Proposed Budaet Budqe - - 6.00 6.00 6.00 - - - - 6.00 6.00 6.00 - 81 nfo Technology Services Division Budget ( 161 Salaries & Benefits Materials & Services Capital Outlay Debt Service & Other Total Positions Budget Total Full-Time Part-Time INTERNAL SERVICE FUNDS CITY SERVICE FUNDS, 2007-08 Telephone System Mamtenance & Replacement % ChanQe Change from 2007-08 Proposed Projected 2008-09 % Change From Projected 2006-07 Amended 2006-07 Adopted 2006-07 Actual 2005-06 REVENUES Charges to Departments Interest & Other Income 0.0% 44,024 44,024 0.0% 0.0% 44,024 44,024 44,024 44,024 44,024 44,024 44,024 44,024 Total Revenues EXPENDITURES Materials & Services Transfers Out to Capital 44,024 135,000 44,024 35,000 44,024 35,000 38,924 44,024 0.0% -44.4% - (60,000) (75,000) mpr Fund Total Expenditures -63.0% (75,000) 44,024 -33.5% (60,000) 11 9,024 (75,000) 135,557 35,557 79,024 79,024 79,024 38,924 Excess of Revenues over Expenditures (135,000) (135,000) (135,000) 5,100 Undesignated Reserve Beginning of Year 345,557 340,456 Undesignated Reserve End of Yea 210,557 345,557 Dollars reserved in this fund are set aside for future replacement of the citywide phone system Existing expenses are for phone maintenance costs. 82 Note INTERNAL SERVICE FUNDS, 2007-08 Change From Change From Projected 2006-07 % Chanqe 5.0% 0.0% 4.5% 4.0% 5.0% 9.0% 5.0% 4.9% Proposed 2007 -08 125.773 - 125.773 13,950 10,000 42,530 89,100 12,500 Projected 2008-09 2,641,237 60.000 323,950 260,000 893,124 079,100 262.500 2.701,237 % Chanqe 3.2% 0.0% 3.4% 0.0% -29.6% 3.0% 3.3% 28.5% 77 ,243 10,000 55,500 00,594 90,000 (105,000) 77 ,243 nsurance Fund Projected 2006-07 Self Adopted 2006-07 Actua 2005-06 310,000 250,000 850,594 990,000 250,000 2,438,221 60,000 2,684.551 300,000 194,500 750,000 900,000 355.000 2,494,689 55.000 2,549,689 305,000 100,000 777,000 693,000 150.000 646,565 42,624 - 450,000 3.019,025 249,738 244.965 662,687 498,391 ,449,023 6.3% 68.080 2,818,674 (117,437) 1.885,294 3,834,416 49% 6.0% 094 51 2,499,500 2,077,861 3.275,000 63% 83 85.051 2.025,000 524.689 104,803 (85.778) 1,892,810 3,275,000 58% 3 REVENUES Charges to Departments Interest Income Other Transfer In Total Revenue EXPENDITURES Injury Pay Claims Defense & Management Insurance Premiums Workers Compensation Claims Liability Claims Transfer Out Total Expenses Excess of Revenues over/(under) Expenses Cash Balance, End of Year Estimated Liabilities Cash as a % of Liabilities NTERNAL SERVICE FUNDS. 2007-08 % Chanqe Change from Pro~. Budqet Projected 2008-09 Health and Benefits Internal Service Fund % Change Change from Estimated Proposed 2007.08 Estimated 2006-07 Adopted 2006-07 Actual 2005-06 Revenues 10.0% 226,519 713 2,491 2.2% 48,606 2,265,194 2,216,588 992.064 584,379 ndirect Benefits 6.0% 18,384 325,000 1.2% 3,500 306,616 303,116 337,743 295,184 Leave Accrual Charges 135,000 129,762 nsurance Refund Total Revenue 9.5% 244,903 2,816,713 2.1% 52,106 2,571 ,81 0 2,519,705 2,464,807 2,009,325 Expenditures 4.5% 21.172 668 491 4.0% 18,096 470,496 452,400 359,566 345,737 Vacation payouts 4.5% 5,504 127,808 4.0% 4,704 122,304 117,600 150,000 702 71 Sick Leave payouts 4.5% 2,106 48,906 4.0% 1,800 46,800 45,000 50,000 (68,414) Accrued Vac/Sick Leave 4.5% 23,419 543,835 4.0% 20,016 520,416 500,400 650,000 614,531 Dental and Vision 15.0% 223,632 714,512 1 20.0% 248,480 1,490,880 1,242,400 312,000 028,555 nsurance Retiree Health 4.5% 4.5% 10.3% 872 170 43,472 27,170 2,997,371 4.0% 4.0% 600 000 600 26,000 2,718,496 41 40,000 25,000 2,422,800 40,000 25,000 2,586,566 21,625 10,337 2.024.073 nsurance Other Benefits Admin Unemployment 278,875 12.2% 295,696 Total Expenditures Excess of Revenues over Expenditures (33,972) (180,658) (243,590) (146,686) 96,905 (121,760) (14,748) (700,000) 000,000) (1 Transfer to General Fund * 611,405 792,063 84 938,749 844 Reflects transfer to General Fund of prior years' accumulated fund balance $841 Fund Balance Proposed Budgeted Positions for 2007-08 2005-2006 Adopted 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS Proposed Change 2007 -08 Proposed 2006-2007 Adopted Admmistrative Departments 00 00 .00 .00 00 00 .00 .00 .00 II City Clerk Administrative Assistant City Clerk Office Specialist 0310 E100 A295 0.00 2.00 2.00 2.00 3.00 (Elected official) Part- Time Hourly Position prr Office Specialist 0.00 07 .07 07 X415 0.00 3.07 3.07 3.07 3.00 Department Tota 00 0.00 .00 .00 .00 4.00 00 .00 .00 .00 00 .00 .00 .00 .00 .00 00 00 City Manager Administrative Aide Administrative Assistant II Assistant City Manager (in ECD) Assistant to the City Manager 0305 0310 N100 N180 N115 M550 City Manager Executive Assistant to City Manager 4.00 4.00 4.00 Department Total 1.00 3.00 1.00 1.00 3.00 1.00 3.00 1.00 3.00 Human Resources Director of Human Resources Human Resources Analyst II Personnel (Human Resources) Technician N130 M270 0265 .00 .00 5.00 4.00 4.00 4.00 Part- Time Hourly Position Human Resources Clerk Office Assistant R310 X440 -0.81 0.19 5.00 0.81 4.81 0.81 4.81 .50 5.50 85 Department Total Proposed Change 2007-08 Proposed Proposed Budgeted Positions for 2007-08 2006-2007 Adopted 2005-2006 Adopted 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS 0.00 1.00 1.00 .00 .00 (Elected official) City Treasurer E105 ~oo 4.00 1.00 1.00 1.00 1.00 2.00 1.00 2.00 4.00 1.00 1.00 1.00 1.00 2.00 1.00 2.00 4.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Accountant Accountant" Accounting Assistant II Administrative Assistant " Director of Finance Analyst Analyst" Services Supervisor Assistant Courier Director of Finance Financial Financial Financial M100 M620 A225 0310 M105 A455 N145 M600 M610 M540 0.00 13.00 13.00 13.00 13.00 Department Total nformation Technology .00 .00 2.00 .00 .00 2.00 2.00 1.00 1.00 2.00 2.00 1.00 1.00 2.00 2.00 Administrative Assistant" Director of Information Technology Information Systems Technician Information Technology Manager System Administrators 0310 N165 A525 M480 M650 0.00 2.00 6.00 6.00 6.00 6.00 86 Department Totat Proposed Budgeted Positions for 2007-08 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS Proposed Change 2007-08 Proposed 2006-2007 Adopted 2005-2006 Adopted artments Economic and Community Development 2.00 00 .00 -1.00 -1 2.00 1.00 3.00 1.00 1.00 1.00 Q% 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.95 1.00 2.00 1.00 1.00 1.00 1.00 1.00 .75 .00 2.00 1.00 .00 .00 .00 .75 .00 Economic Development and Planning Administrative Assistant Assistant City Manager Associate Planner City Planner Community Development Coordinator Manager of Housing and Redevelopment Office Specialist Parking Meter Collector/Repairer Planning Technician Principal Planner Rehabilitation Specialist Senior Planner II 0310 N100 M125 M155 M725 M145 A295 A245 M60 M590 M70 M335 00 2.00 00 2.00 .00 1.00 2.00 2.00 Part. Time Hourly Position PIT Office Specialis X415 0.50 .50 0.50 14.45 12.95 12.75 12.75 E&CD Subtotal 1.00 5.00 1.00 1.00 1.00 1.00 10.00 00 5.00 1.00 1.00 1.00 1.00 10.00 1.00 5.00 1.00 1.00 1.00 1.00 10.00 1.00 5.00 1.00 1.00 1.00 1.00 10.00 Building Division Administrative Assistant Building Inspector City Building Official Office Specialist Permit Technician Senior Building Inspector 0315 A135 M210 A295 M60 MOO 0.00 Building Subtotal .00 1.00 2.00 1.00 .00 .00 .00 .00 .00 .00 1.00 1.00 0.50 0.50 0.50 1.00 .00 (Public Works in 03-04) (Public Works in 03-04) (Public Works in 03-04) (Public Works in 03-04) (Public Works in 03-04) (Public Works in 03-04) (Public Works in 03-04) Engineering Division Administrative Assistant Associate Engineer City Engineer Construction Manager Engineering Project Coordinator Engineering Technician Senior Engineer 0315 M115 M430 M690 A330 A167 M340 .00 2.00 1.00 2.00 .00 .00 .00 2.50 7.00 31.45 6.00 28.95 5.00 27.75 5.50 28.25 87 Engineering Subtotal Department Total Proposed Budgeted Positions for 2007-08 2005-2006 Adopted 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS Proposed Change 2007-08 Proposed 2006-2007 Adopted .00 -1.00 .00 .00 .00 3.00 1.00 1.00 15.00 15.00 1.00 1.00 6.00 1.00 30.00 2.00 .00 1.00 1.00 3.00 1.00 .00 15.00 15.00 1.00 1.00 6.00 30.00 2.00 .00 1.00 1.00 3.00 1.00 .00 15.00 15.00 1.00 1.00 6.00 30.00 2.00 .00 2.00 1.00 3.00 .00 .00 15.00 15.00 1.00 1.00 6.00 1.00 30.00 2.00 Fire Administrative Assistant Battalion Chief (40 Hours Battalion Chief (shift) Deputy Fire Chief EMS Captain EMS Coordinator 0315 M205 M390 M110 Fire Apparatus Engineer Fire Captain Fire Chief Fire Marshal Firefighter (a) Safety Inspector Senior Administrative Assistant Management Analyst" Paramedic I Firefighter 8185 B120 8100 N150 M410 8125 M560 8130 8200 0340 .00 79.00 78.00 78.00 79.00 Part- Time Hourly Position Courier 0.00 0.48 0.48 0.48 0.48 X540 00 79.48 78.48 In addition to the total count shown, authority to overhire by three in this position has been granted to the City Manager No additional dollars have been added for these potential overhires. 88 78.48 79.48 Department Total (a) 2007-08 Proposed Proposed Budgeted Positions for 2007-08 2006-2007 Adopted 2005-2006 Adopted 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS Proposed Change 3.00 -1.00 .00 0.05 -1.00 .00 00 4.00 3.00 1.00 5.00 2.00 3.00 0.05 3.00 1.00 1.00 ~oo 3.00 1.00 ~OO 2.00 3.00 .00 3.00 1.00 1.00 ~OO 3.00 1.00 ~OO ~OO 3.00 .00 2.00 1.00 1.00 4.00 3.00 1.00 4.00 2.00 3.00 Library Administrative Assistant Administrative Assistant II Assistant Library Director Circulation Supervisor .00 (1.5 grant-funded) Librarian II Library Assistant II Library Director Library Program Manager Literacy Program Manager Literacy Services Coordinator Local History Specialist Management Assistant Management Analyst Office Specialist 0315 0310 M640 M580 A240 A215 N110 M235 M500 A445 R630 0330 M570 A295 0.05 00 23.05 23.00 23.00 00 23.00 Part- Time Hourly Positions Computer Assistant Coordinator Librarian 0.09 ~~ 1.~ 2.~ o.m ~~ 0.19 7.W 1.% 0.00 ~~ 0.50 1.25 2.75 0.76 0.50 0.19 7.60 1.86 0.06 0.68 0.50 1.25 2.75 0.76 0.50 0.19 7.60 1.86 0.06 0.68 0.06 0.50 1.25 2.75 0.76 0.50 0.19 7.90 2.10 0.40 0.68 (partial grant funding) (partial grant funding) (partial grant funding) (partial grant funding) (partial grant funding) Librarian II Library Assistant Library Assistant Library Assistant II Library Clerk Library Pages Literacy Services Assistant Literacy Services Coordinator Office Assistant X320 R210 R240 R220 X220 R215 X235 X250 X665 X655 X440 0.09 0.14 16.24 39.29 16.15 39.15 16.15 39.15 17.09 40.09 89 Subtotal for Part- Time Posilions Department Total Proposed Budgeted Positions for 2007-08 2005-2006 Adopted 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS Proposed Change 2007-08 Proposed 2006-2007 Adopted Recreation and Community Services .00 00 1.00 3.00 1.00 4.00 Administrative Assistant II Community Services Site Coordinator Director of Recreation and Community Services 0310 A425 1.00 2.00 5.00 1.00 2.00 5.00 1.00 2.00 5.00 1.00 2.00 5.00 N175 A295 A495 .00 .00 00 .00 Office Specialist Preschool Teacher Recreation & Community Services Manager Recreation & Community Services Program Coordinator M715 M530 5.00 6.00 1.00 1.00 5.00 6.00 1.00 1.00 2.00 6.00 1.00 1.00 2.00 6.00 .00 .00 Recreation & Community Services Supervisor Recreation Leader IV Van Driver M295 A515 A5i0 0.00 75 0.72 -1.04 0.72 23.00 2.25 0.50 5.42 1.09 1.25 11.57 4.12 16.88 0.22 4.64 1.92 23.00 0.50 0.50 5.42 1.09 1.25 10.85 5.16 16.16 0.22 4.16 1.92 23.00 0.50 0.50 5.42 1.09 1.25 10.85 5.16 16.16 0.22 4.16 1.92 24.00 0.48 0.48 5.42 1.09 1.25 11.72 4.41 6.16 1.42 2.07 1.92 (partial grant funding) (partial grant funding) Part- Time Hourly Positions Community Services Site Coordinator Community Services Site Coordinator Culturai Arts Specialist Cultural Arts Specialist Recreation Instructor Recreation Leader Recreation Leader Recreation Leader Recreation Leader Recreation Leader Recreation Leader II I I IV IV R660 X660 X650 R650 X350 X360 R365 X365 R370 X370 R375 X375 X370 (partial grant funding) Recreation Leader Sports Coach 0.48 (partial grant funding) 2.64 2.64 49.87 72.87 47.23 70.23 47.23 70.23 46.42 70.42 90 Subtotal for Part- Time Positions Depaltment Total Proposed Change 2007-08 Proposed Proposed Budgeted Positions for 2007-08 2006-2007 Adopted 2005-2006 Adopted 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS .00 2.00 5.00 10.00 15.00 46.00 3.00 4.00 4.00 4.00 1.00 1.00 1.00 2.00 9.20 1.00 .00 .00 2.00 5.00 10.00 15.00 46.00 3.00 4.00 4.00 4.00 1.00 1.00 1.00 2.00 9.20 .00 .00 .00 2.00 5.00 10.00 15.00 43.00 3.00 4.00 4.00 4.00 1.00 1.00 1.00 2.00 8.80 .00 .00 1.00 2.00 5.00 10.00 15.00 43.00 3.00 4.00 4.00 4.00 1.00 1.00 1.00 2.00 9.80 1.00 .00 Police Chief of Police Police Captain Police Lieutenant Police Sergeant Police Corporal Police Officer (b) Parking Enforcement Officer Police Service Technician Senior Police Records Specialist Police Records Specialist Police Property & Evidence Specialist Police Records Manager Communications Manager Supervising Communications Dispatcher Communications Dispatcher. Senior Administrative Assistant Administrative Assistant N155 M280 M275 C165 C100 C115 C175 C125 C180 C105 C110 M290 M165 A365 A'150 0340 0315 000 110.20 110.20 106.80 107.80 Part- Time Hourly Positions Court Liason Police Evidence Clerk 0.48 0.48 1.31 38 0.48 0.48 1.31 1.38 0.48 0.48 1.31 38 0.48 0.48 1.31 1.38 X193 X190 X325 X405 Police Reserve Office School Crossing Guard 0.00 3.65 3.65 3.65 3.65 Subtotal for Part- Time Positions 0.00 113.85 In addition to the total count shown, authority to overhire by three in this position has been granted to City Manager. No additional dollars have been added for these potential overhires. 91 113.85 110.45 111.45 Department Total (b) Proposed Budgeted Positions for 2007-08 2005-2006 Adopted 2004-2005 Adopted SUMMARY OF BUDGETED POSITIONS Proposed Change 2007-08 Proposed 2006-2007 Adopted Public Works (formerly Maintenance Services) 2.00 1.00 2.00 6.00 2.00 1.00 2.00 6.00 2.00 1.00 2.00 6.00 2.00 1.00 2.00 6.00 1.00 II Building Maintenance Craftsworker Building Maintenance Custodian Director of Maintenance Services Administrative Assistant Administrative Assistant 00 2.00 1.00 2.00 3.00 2.00 2.00 2.00 1.00 1.00 2.00 4.00 1.00 15.00 1.00 9.00 2.00 1.00 2.00 3.00 1.00 2.00 2.00 1.00 1.00 2.00 4.00 1.00 15.00 1.00 7.00 2.00 1.00 2.00 3.00 1.00 2.00 2.00 1.00 1.00 3.00 3.00 1.00 2.00 3.00 1.00 2.00 2.00 1.00 1.00 3.00 3.00 1.00 14.00 Director of Public Works Electrical Technician Equipment Mechanic Equipment Operator Groundsperson Lead Building Maintenance Custodian Lead Electrical Technician Lead Equipment Mechanic Lead Park Maintenance Worker Lead Public Works Main! Worker Maintenance Craftsworker 14.00 1.00 7.00 2.00 7.00 2.00 1.00 1.00 1.00 1.00 300 1.00 2.00 3.00 .00 .00 1.00 1.00 3.00 1.00 2.00 4.00 .00 1.00 2.00 3.00 .00 1.00 2.00 3.00 Office Specialist Park Maintenance Worker Public Works Inspector Public Works Maintenance Worker Public Works Supervisor Public Works Supervisor (Building Maintenance) Public Works Supervisor (Electrical Public Works Supervisor (Garage) Public Works Supervisor (Parks) Senior Building Maintenance Custodian 0315 0310 A465 A140 N170 N160 A160 A170 A175 A505 A190 A335 A345 A195 A200 A280 A295 A250 A310 A275 M255 Senior Engineer Senior Park Maintenance Worker Senior Public Works Main! Worker of Parks and Facilities M255 M255 M255 M255 A320 M340 A350 A360 2.00 4.00 2.00 4.00 -1.00 .00 .00 2.00 3.00 1.00 1.00 2.00 3.00 1.00 1.00 2.00 3.00 1.00 1.00 2.00 3.00 Superintendent Maintenance Superintendent of Public Works Sweeper Operator Tree Trimmel M360 M630 A370 A375 2.00 0.00 2.00 79.00 77.00 75.00 74.00 79.00 77.00 0.37 75.37 0.37 74.37 92 t-'arr-I fme Houny t-'OSfCfons Greenhouse Manager Subtotal X570 Proposed Change 0.00 2.00 0.00 0.00 2007 -08 Proposed 2.00 1.00 1.00 2.00 2.00 2.00 0.80 13.00 117.54 1.00 2.00 2.00 4.00 00 00 00 2.00 37.80 0.50 0.24 0.74 38.54 Proposed Budgeted Positions for 2007-08 2.00 1.00 1.00 2.00 2.00 2.00 0.80 13.00 .00 2.00 2.00 4.00 1.00 1.00 1.00 2.00 37.80 0.50 0.24 0.74 38.54 115.54 2006-2007 Adopted 2005-2006 Adopted 2.00 1.00 1.00 2.00 1.00 2.00 2.00 1.00 13.00 1.00 2.00 2.00 4.00 .00 .00 2.00 38.00 0.50 0.24 0.74 38.74 114.11 1.00 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 13.00 1.00 2.00 2.00 4.00 .00 .00 2.00 38.00 0.75 0.75 38.75 113.12 2004-2005 Adopted 6.55 2.42 414.50 72.54 407.95 70.13 401.55 70.50 405.05 70.26 8.97 487.04 478.08 472.05 475.31 93 SUMMARY OF BUDGETED POSITIONS WQCP & STORMWATER 0315 Administrative Assistant I 0100 Apprentice Operator I M465 Assistant WQCP Superintendent 0120 Chemist M450 Environmental Compliance Coordinator 0155 Environmental Compliance Inspector M220 Laboratory Supervisor 0180 Lead WQCP Mechanic A295 Office Specialist D150 Operator II 0105 Plant Electrician I (Assistant Plant Electrician) D140 Plant Electrician II (Plant Electrician) D130 Plant Mechanic I (Assistant Plant Mechanic) 0135 Plant Mechanic II (Plant Mechanic) 0160 Senior Environmental Compliance Inspector M355 Superintendent of Water Quality M735 Technical Services Supervisor D125 Utility Worker Part Time Hourly Positions X110 Administrative Assistant I X545 Laboratory Chemist X440 Office Assistant X570 WQCP Consultant Subtotal for Part- Time Positions WQCP Subtotal Department Total Total City: Total Full Time Total Part Time Hourly GRAND TOTAL OPERATING BUDGET, 2007-08 SUMMARY OF FROZEN POSITIONS The following positions have been frozen as part of the prior years' budget processes in order to maintain budget balance over the longer term Cumulative Change I (Total Frozen) 2007-08 Proposed Changes Previous Budget 0.57 (1.00) (0.43) 0.57 (1.00) (0.43) Positions Office Specialist (Part-time) Office Specialist (Full-time) Department City Clerk (1.00) 00) (1 Community Outreach of rector D City Manager (0.01 ) (1.00) (1.00) (1.00) (3.00) 0.19 (0.20) (1.00) (1.00) (1.00) (3.00) Staff (net) Support Coordinator Information Technology Manager PC Technician Part-Time and Contract Human Resources nformation Tech (1.00) 00) (1 Accounting Assistant Finance 0.00 (1.00) (1.00) 1.00 (1.00) (1.00) (2.00) 94 Associate Planner Assistant Building Official E&CD OPERATING BUDGET, 2007-08 SUMMARY OF FROZEN POSITIONS Cumulative Change Total Frozen) (1.00) (3.00) (1.00) (1.00) 0.00 (6.00) (5.69) The following positions have been frozen as part of the prior years' budget processes in order to maintain budget balance over the longer term 2007 -08 Proposed Changes Previous Budget 00 1 (1.00) (3.00) (1.00) (1.00) (1.00) (7.00) Officer Senior Code Enforcement Fire Inspector II Administrative Assistant I Battalion Chief Management Analyst Fire 0.05 (5.74) 95 (as FTEs) Part-Time Hours Library OPERATING BUDGET, 2007-08 SUMMARY OF FROZEN POSITIONS Cumulative Change Frozen) (1.00) (2.00) (1.00) (7.10) (11.10) (Tota (1.00) (1.00) (O.60) (2.60) 0.00 (1.00) (1.00) (1.00) (0.48) (3.48) The following positions have been frozen as part of the prior years' budget processes in order to maintain budget balance over the longer term 2007-08 Proposed Changes Previous Budget (1.00) (2.00) (1.00) (7.10) (11.10) Superintendent of Recreation Pre-SchoolTeacher Recreation Community Services Site Coordinator Part-Time Hours (as FTEs) (1.00) (1.00) (0.60) (2.60) Police Services Technician Police Records Specialist Communications Dispatcher * POlice 1.00 (1.00) (1.00) (1.00) (1.00) (0.48) (4.48) Associate Engineer Assistant Engineer Director of Public Works Development Review Coordinator Part-Time CIP Project Engineer 96 Engllleering OPERATING BUDGET, 2007-08 SUMMARY OF FROZEN POSITIONS Cumulative Change Frozen Tota 2007-08 Proposed Changes Previous Budget The following positions have been frozen as part of the prior years' budget processes in order to maintain budget balance over the longer term (1.00) (1.00) (4.00) (1.00) (2.00) (1.00) (1.00) 0.00 (11.00) (1.00) 1.00 (1.00) (1.00) (4.00) (1.00) (1.00) (1.00) (1.00) (1.00) (11.00) Building Maintenance Custodian Equipment Mechanic Parks Maintenance Worker Public Works Maintenance Worker Lead PW Maintenance Worker Senior PW Maintenance Worker Senior Electrical Technician Public Works Groundsperson Equipment Operator 3.24 of Fire Dispatch Services to County Fire Dispatch (49.55) position eliminated with shift 97 1.0 Dispatcher TOTAL FROZEN POSITIONS Not counting * Staff Report AGENDA ITEM # 12b DATE: June 13, 2007 TO: Honorable Mayor and City Council and Redevelopment Agency Board FROM: Jim Steele, Director of Finance SUBJECT: MASTER FEE SCHEDULE REVISIONS FOR 2007-08 RECOMMENDATION It is recommended that the City Council and Redevelopment Agency Board adopt a resolution modifying certain sections of the Master Fee Schedule for the 2007-08 fiscal year. BACKGROUNDIDISCUSSION Annually, staff reviews existing fees and charges as part of the budget development process. The current modifications to the Master Fee Schedule are recommended to cover increased or previously unidentified costs to the City, and to eliminate discontinued fees. The attached fee changes were reviewed with the City Council at the May 30, 2007 budget study session. FISCAL IMPACT The attached fee changes provide the revenue projections used in compiling the Proposed Budget for 2007-08. CONCLUSION Approval of the proposed Master Fee Schedule for 2007-08 provides reasonable cost recovery for City Services. By: Approved: . Barry M. Nagel City Manager Attachments: Resolution Exhibits RESOLUTION NO. CITY COUNCIL AND REDEVELOPMENT AGENCY BOARD, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING SPECIFIED FEES AND APPROVING AN AMENDMENT TO THE MASTER FEE SCHEDULE TO INCORPORATE THOSE FEES WHEREAS, staff recommends modification to the Master Fee Schedule for 2007-08 fiscal year as set forth in the exhibits to this Resolution; and WHEREAS, the fees reflect the reasonable costs of providing the subject services; and WHEREAS the City Council reviewed these changes in a budget study session on May 30,2007. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves the Master Fee Schedule as modified to include those fee amendments specified in the staff report and attached exhibits hereto. * * * * * I hereby certify that the foregoing Resolution was introduced and adopted by the City Council and Redevelopment Agency Boards of the City of South San Francisco at a Public Hearing held on the 13th day of June, 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk 2007-08 Proposed Fee Changes By Department 1) ECONOMIC & COMMUNITY DEVELOPMENT DEPARTMENT: (See Attachment: ECD FEES) 2) FIRE DEPARTMENT: Residential Smoke Detector Inspection $3&.-00 $70.00 for each residence. (If change in title occurs only) 3) PUBLIC WORKS DEPARTMENT: Artist Studio fee $100.00 per space $0.35 per sq. ft 4) PARKS, RECREATION, & COMMUNITY SERVICES DEPARTMENT: Child Care Programs Resident Non-Resident Traditional Summer Camp $:1~ $1 "10.00 Per Week $150 $175.00 Spring Cam p $29.00 $34.00 Per Day Winter Camp $29.00 $34.00 Per Day 1 Per Admission 10 Adm issions 10 Admissions Per Admission 10 Admissions Per Family Admission Per Hour Per Hour 2 Resident Non-Resident $'183.00 $5'16.00 Per month $546.00 $609.00 $399.00 $162.00 Per month $462.00 $525.00 $299.00 $388.00 Per month $338.00 $377.00 $2'17.00 $286.00 Per month $286.00 $325.00 $207. 00 $23'1.00 Per month $234.00 $261.00 $171.00 $189.00 Per month $198.00 $225.00 ~ $4.00 $35.00 $40.00 $a-:l-.oo $24.00 ~ $3.00 $25.00 $30.00 ~ $4.00 $MG $4.00 $21.00 $24.00 $12.50 $16.00 $6W $3.00 $12.50 $16.00 $MG $4.00 Pre-School Child Care 5 days/ Full Day 5 days/ Half Day 3 days! Full Day 3 days! Half Day 2 days/ Full Day 2 days! Half Day Aquatic Classes Adult Admission Adult Script Adult Script (Senior) Child Admission Child Script Family Swim Swim Lessons class fees - add $+0-:-00- ...$.15.00 per $10.25 $11.00 $10.25 $11.00 Orientation Baby/Aqua Tots Non-Resident session Infant Water Child Lessons Resident Non-Resident Saturday $10.25 Per Hour $11.00 Weekday ~ Per Hour $8.80 Adult Lessons $10.25 Per Hour $11.00 Private Lessons $-15.00 $50.00 Per Hour $50.00 Semi-Private Lessons Saturday $20.00 Per Hour $21.50 Weekday $16.00 Per Hour $17.00 Adult Fitness ~ Per Hour $5.00 Adult Aquatic Exercise $4.+e Per Hour $4.75 Masters $5.00 $5.00 Daily $-13.00 $52.00 Monthly ~5.00 Water Safety Instructor $60.00 Per Session $70.00 Pool Rental Non-Resident rental fee - add $+G-.GG-- ..$,15.00 per session Participants o to 30 $130.00 Per Hour $140.00 31 to 60 $155.00 Per Hour $160.00 61 to 100 $-1-7~ Per Hour $180.00 3 PICniC Fees Resident Non-Resident Application Processing ~ $2a-.OO Per Permit, added to $35.00 $35.00 each rental Orange Park Eucalyptus Shelter $255.00 $270.00 Per Day, 8 hours 15 tables $270.00 $285.00 10:00 AM - 6 PM Refundable Deposit $100.00 $100.00 To cover clean-up and repair costs for renters who leave a mess or go overtime Sports Programs and Facilities Adult Softball League $60.00 Per Game $75.00 Non-Resident Surcharge $12.00 Per Game Adult Basketball $60.00 Per Game $75.00 Non-Resident Surcharge $12.00 Per Game Gymnasium Rental $20.00 Per Hour (School District gymnasium - $22.50 additional fee is payable to SSFUSD.) Drop-in Badminton - Adult $-J,.OO$5.00 ~ $5.00 Per Admission - Junior $3.00 $3.00 Facility Fees Municipal Services Building Social Hall w/kitchen & one-hour use of $-W(M)G $175.00 Per Hour; 6-Hour Atrium $170.00 $185.00 Minimum Non-Profit groups $135.0Q Per hour $155.00 4 Resident Non-Resident Atrium kitchen (As add-on to Social Hall ~ $100.00 Per Hour; 2-Hour only) $75.00 $90.00 Minimum Non-Profit groups $000-00 Per Hour; 5-Hour $80.00 Minimum Social Hall $160.00 $170.00 Per Hour; 5-Hour $170.00 $185.00 Minimum Per Hour Non-Profit groups $150.00 $155.00 Social Hall w/o kitchen $150.00 $165.00 Per Hour; 5-Hour $170.00 $185.00 Minimum Non-Profit groups $125.00 Per Hour $145.00 Westborouqh Park Building Multi-Use/Activity Rooms w/kitchen $125.00 $110.00 Per Hour; 5-Hour $135.00 $150.00 Minimum Non-Profit groups $105.00 Per Hour; 5-Hour $120.00 Minimum Multi-Use Room w/kitchen $115.00 $~(M}Q Per Hour; 5-Hour $125.00 $140.00 Minimum Non-Profit groups $95.00 Per Hour; 5-Hour $110.00 Minimum Activity Room w/kitchen $95.00 $110.00 Per Hour; 4-Hour $105.00 $120.00 Minimum Non-Profit groups ~OO Per Hour; 4-Hour $90.00 Minimum 5 Resident Non-Resident Multi-Use Room for business $95.00 $110.00 Per Hour; 2-Hour meetings and seminars only $105.00 $120.00 Minimum Non Profit groups $80.00 Per Hour; 2-Hour $90.00 Minimum Activity Room for business meetings and $75.00 $00,.00 Per Hour; 2-Hour seminars only $90.00 $105.00 Minimum Non-Profit groups $60.00 Per Hour; 2-Hour $75.00 Minimum Quiet Room (no food) ~Q $+Q.OO Per Hour; 2-Hour $65.00 $80.00 Minimum Non-Profit groups $35.00 Per Hour; 2-Hour $50.00 Minimum Group Set-up charges $50.00 $50.00 Per Hour Camps at Terrabay Enrichment Camps $170.00 $195.00 Per Week Sports Camps $170.00 $195.00 Per Week (Non-residents pay an additional $15.00 $25.00 per week.) Enrichment and Sports Camps core programs are lOam to 4 pm. Fees include before and after camp care, available from 7:30 am to lOam, and 4 pm to 6 pm. 6- Tennis Classes Non-Resident class fees add $+0 lJ.!Iper session. AI/ fees are on an hourly basis, unless noted otherwise. Junior Team Tennis $5.00 Per Hour Private Lesson $32.00 Per Person, per hour Semi-Private Lessons $26.00 Per Person, per hour Group Lessons 4 students $7.00 Per Hour 5 students $6.50 Per Hour 6 students $6.00 Per Hour [June 26, 2002 R:63-2002] Wolf Pack (6 students) $7.00 Per Hour [June 26, 2002 R:63-2002] Pee Wee Tennis $6.00 Per Hour [June 26,2002 R:63-2002] Pre-School Classes Non-Resident class fees add $+0_ !i15 per session. AI/ fees are on an hourly basis. Claymagic $3Aa $4.00 Cooking $4.65 Exploring Art ~Q $4.00 Kinderclass (new format) ~~ Kindergarten Readiness ~ $4.60 Little Learners $4.20 Mexican Folk Dance ~ $18.00 7 Mom's Gym $6.30 Move with Music $4,-W $4.30 Pre-Ballet ~ $6.00 Pre-Gym nastics $4A-G $4.75 Pre-Karate ~~ Science Exploration $4.65 Storytime $4.65 Terrific 2's & 3's $~ $3.45 T oddlergarten ~ $2.50 Tot Tappers ~ $4.75 Tumbling $4.75 Children's Classes Non-Resident class fees add $+0- .115..per session. AI/ fees are on an hourly basis. Art Adventures ~ $7.15 Ballet Intro ~ $6.00 Cake Decorating $3.50 Cheerleading ~ $3.65 Computers $9-A-Q $9.55 Com ic Book Art $7.00 Crafts - Seasonal ~ $3.25 Eskrima $~ $3.65 8 Fencing $~ $7.70 Gymnastics ~ $4.45 Irish Step Dance $4.05 Karate ~ $2.80 Knitting for Kids $4-;l5 $5.00 Mexican Folk Dance $2-.+5 $18.00 Piano (Private) $29.00 $30.00 Per Hour ~ $7.50 For each 15 minutes Piano Readiness ~ $5.50 Spanish for Kids $4;f-G $4.95 Tap Dance $~ $4.80 Teen Modeling $&.-aQ $6.95 Voice (Group) ~ $4.60 Watercolor $5.60 Per Half Hour Adult Classes Non-Resident class fees adcJ-.$W .115_ per session. AI/ fees are on an hourly basis, except where noted. Bonsai Club $€MQ $64.00 Per Year Color Analysis ~~~ Cooking $+-,2{) $10.00 Com puters $9;W $9.55 Eskrima ~ $3.65 Exercise to Music $4,+a $4.35 9 Per Hour Per 15 minute class For Each Person 10 ~ $7.70 ~ $3.50 $12.00 $13.20 $&.-00 $6.00 ~ $3.65 ~ $3.50 ~.M1Q $64G $6.75 $29.00 $30.00 $hGG $7.50 $blQ $3.00 $4-.Be $4.90 ~ $2.50 ~ $3.30 ~ $5.20 $6W $2.90 ~ $4.00 ~ $4.55 ~ $5.25 $&.-W $5.80 ~ $4.75 $12.00 Fencing Flower Design Guitar (Private) Guitar (Group) Karate Knitting Mexican Folk Dance/Advanced Photography Digital Piano (Private) Pool Polynesian Dance Porcelain Dolls Quilting Sewing Silk Painting Social Dance I & II Tai Chi Chuan Tap Dance Watercolors Yoga Other Services Contractual Classes Service Fee $oW $1.00 Registration Processing Fee Annually $75.00 Community Garden Plot Ride (each way) Per $-:k-75 $2.00 $MG $3.00 Senior Transportation Donation (Suggested) Social Hal Drop in Dance Fees fTufTh/Fr LIBRARY DEPARTMENT: 5) Fee Schedule for fiscal year 2007/2008 were approved by the Library Board of Trustees of lost or damaged $2.00 each (deleted "Double" and increased fee from $1.50) $2.50 each (deleted "Quadruple" and increased fee from $2.00) $3.00 each (new fee) the Master The following changes to CD cases, replacement 2 capacity CD cases 4 capacity CD cases 6 capacity CD cases replacement of lost or damaged $1.50 each (increased fee Video and DVD cases Single case .00) from $1 year overdue. Lost and paid audiovisual 1 and only for items not more than from "CDs. Blank Computer' Refunds for lost and paid Library books will be made within 90 days of payment materials are not refundable. (change in italics) Wording change Blank CDs from $5.00) (resident fee decreased replaced the reserve is 11- time non-residents collected at the Out of County Reserve $3.00 for SSF residents; $5.00 for ECD FEES Attachment: FEES Projected Revenue $ 5.350.00 Justification I Notes The City Attorney charges the Planning Division for advice on most projects. Staff has to track, the deposit, create a Purchase Order, receive invoices against it, and reimburse the remaining amount to the developer. This fee is used to recover some of the staff time used to track over $107,000.00 dispersed in different projects on an annual basis. Proposed 5% of actual City Attorney fees or $100.00 minimum, whichever is greater $0.00 Existing Recovery City Attorney Cost handling fee Administrative Fees $25.000.00 This fee will be used for upgrades to the program used for tracking Building, Fire, and Planning and Engineering permits. Building Permit $10.00 per $0.00 Permit Program Maintenance Fee Project by project basis Plan Genentech Master example $2.000.00 deposit, actual cost $0.00 Public Hearing Cases Project by project basis San Applies only to Terrabay Bruno Mountain $350.00, or half of original filing fee $0.00 Master Plan Precise Plan Modification (Residential Only) DELETING - Separating Single family dwelling and duplex projects See new fee. $0.00 ~ Sf ~ {)He-- mit or a major a4iitien) or Duplex Project by project basis No Change - Fee is being separated to differ from duplexes $250.00 12 $250.00 Single Family Residential Design Review - Residentia Districts - Addition to existing Projected Revenue Project by project basis Justification 1 Notes No Change - Fee is being separated from Commercial and Multiple Family Projects fee Proposed $500.00, plus $50.00 per additional dwelling $400.00 Existing Multi-Family Residential / Subdivisions 4 or more units Design Review - Residentia Districts - Addition to existing ( cont.) Project by project basis NEW - Fee is being separated from Commercial and Multiple Family Projects fee $500.00 $0.00 to Modifications / Additions 4 or more units Project by project basis NEW - Fee is being created to differ from Single Family additions 3 to 2 or New or additions Units Project by project basis NEW - Fee is being created to differ from Single Family additions $400.00 $0.00 New Single Family Residence y DELETING - Separating Commercial and Multiple Fam Projects - see above $400.00 $0.00 DELETING - Merging with Commercial Design Review Fee Project by project basis ndustrial Merging Commercial and Design Review Fee $0.00 $250.00 ,......rI I\. JI. .1...: Gt C~~;Iy- $400.00 and $500.00 respectively Commercial & Industrial Projects Project by project basis NEW - Only for projects that are resubmitting for a fourth time. $600.00 filing fee Original $0.00 ndustrial Resubmitted (after three reviews by Design Review Board) Commercial & All Design Review projects Case by Case This fee is for review and approval of miscellaneous items that do not require a Planning Commission and Design Review process. hour $75.00 per $50.00 per hour after the first hour. [September 22, 1993] Research for non-perm application inquiries MISC None Fees collected on behalf of the County Clerk - fee change effective 01/2007 $50.00 $1,800.00 13 $25.00 each. (Subject to change by County of San Mateo.) [June 28, 2000: R:77-00] $850.00 Categorical Exem ption Negative Declaration San Mateo County Environmental Docum entary Handling Fee Projected Revenue None Existing Proposed Justification 1 Notes - - - $850.00 $1,800.00 - Fees collected on behalf of the $1,850.00 $2,500.00 County Clerk - fee change effective 01/2007 - $0.00 $850.00 - -14- Mitigated Negative Declaration Environmental Impact Report Environmental Document pursuant to a Certified Regulatory Program (CRP) San Mateo County Environmental Documentary Handling Fee (cont.) - ~~\l s~ it ~ - :::'\i.\ (0 ("l. >< (;;1 ~ '"' t,) 0 ~4l~~ Staff Report AGENDA ITEM # 12c DATE: June 13,2007 TO: The Honorable Mayor and City Council FROM: Marty Van Duyn, Assistant City Manager SUBJECT: CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2007 -2008 RECOMMENDA TION: It is recommended that the City Council adopt a resolution approving the Capital Improvement Program (CIP) for Fiscal Year 2007-2008, and also approve plans and specifications for projects under this program in order to advertise for construction bids. BACKGROUND/DISCDSSION: The Capital Improvement Program (CIP) outlines the infrastructure improvements throughout the community. The program is the result of collaboration among various departments outlining the needed improvements and the priority for implementation of these projects. The program funding will only include fiscal year 07/08, and projects in the future years will be appropriated in a future budget cycle. The Planning Commission has reviewed this program and has adopted a resolution finding the CIP consistent with the General Plan. The total CIP budget for this fiscal year, including prior appropriation, will be $121,953,765. The CIP continues the improvement of City streets, storm drains, traffic, sanitary sewers, facilities and parks. New Projects for this year include, but are not limited to: . The annual Street Resurfacing Program . Slurry sealing of various City streets . Centennial Way Phase III (BART Linear Park) . Traffic Calming Program Upon adoption of the Capital Improvement Program, Council is also approving the plans and specifications for projects within this program and authorizing the solicitation of construction bids. Staff Report: Subject: Capital Improvement Program Fiscal Year 2007-2008 Page 2 of2 FUNDING: The total CIP budget for this fiscal year will be $121,953,765 of which $86,883,000 is prior year appropriation and $35,070,765 is new appropriation. The new appropriation will consist of: . Capital Improvement (General Fund) . Grants · Redevelopment (Tax Increment) . Bonds . Developer Fees . Gas Tax . Measure A . Sewer Fund . Other* TOTAL $ 1,030,300 $ 2,230,000 $ 11,403,000 $ 2,026,110 $ 9,330,000 $ 533,000 $ 1,246,000 $ 4,452,355 $ 2,820,000 $ 35,070,765 * Other Funding consists of Common Greens Funds, Traffic Impact Fee, and private contributions. CONCLUSION: Staff recommends that the City Council adopt a resolution approving the Capital Improvement Program (CIP) for Fiscal Year 2007-2008, and also approve plans and specifications for proj ects under this program in order to advertise for construction bids when the plans and specifications are completed. By: Marty VanDuyn Assistant City Manager ~~. Le)' Approved : .' L/ :;. ~ Nagel City Manager Attachments: Resolution Planning Commission Resolution FY 2007-08 Capital Improvement Program RR1ts/ de RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING APPROVAL OF THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007-2008 AND ALSO APPROVING PLANS, SPECIFICATIONS, AND CONSTRUCTION ADVERTISING FOR PROJECTS UNDER THIS PROGRAM WHEREAS, it is recommended that the City Council approve the Capital Improvement Program for Fiscal Year 2007-2008 and also approve plans, specifications and construction advertising for projects under the program; and WHEREAS, the program funding will only include fiscal year 2007-2008 and the proj ects in the future years will be appropriated in future budget cycles; and WHEREAS, the Planning Commission has reviewed this program and found it consistent with the City's General Plan. The total CIP budget for this fiscal year, including prior appropriation, will be $ 121,953,765 and WHEREAS, upon adoption ofthe Capital Improvement Program, Council is also approving the plans and specifications for projects within this program and authorizing the solicitation of construction bids; and WHEREAS, the total CIP budget for this fiscal year will be $ 121,953,765 of which $ 86,883,000 is in prior year appropriation and $ 35,070,765 is in new appropriation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Council hereby authorizes approval of the Capital Improvement Program for Fiscal Year 2007-2008 and also approve plans, specifications and construction advertising for projects under the program. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 13th day of June 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk RESOLUTION NO. 2664-2007 RESOLUTION OF THE CITY OF SOUTH SAN FRANCISCO PLANNING COMMISSION DETERMINING THAT THE PROPOSED 2007-2008 CAPITAL IMPROVEMENT PROGRAM IS CONSISTENT WITH THE CITY'S GENERAL PLAN the Capital WHEREAS, the State of California Plmming and Zoning Law requires the Planning Commission to review Improvement Program each year and make a determination that it is consistent with the City's General Plan; and May the Planning Commission reviewed the Capital Improvement Program at its regular meeting held on it consistent with all applicable City goals, objectives, policies and programs for the General Plan. WHEREAS, ih,2007, and finds NOW, THEREFORE BE IT RESOLVED by the Plmming Commission of the City of South San Francisco that it hereby has determined that the Proposed Capital Improvement Program for 2007-2008 is consistent with the South San Francisco General Plan. * * * * * Zemke Vice lia, Commissioner Te Commissioner Commissioner Sim Commissioner Honan, COITlmissionerJ'v10ore AYES and Chawerson Prouty ChairQerson Giusti NOES ABSTAIN 2 /;;;.1... / /-~--- ) t., \ -)/ /.: ' ...?/ ~~,-/~ Comtnissiori Secretary Susy Kaikin ATTEST ABSENT CITY OF SOUTH SAN FRANCISCO FY 2007-2008 CAPITAL IMPROVEMENT PROGRAM (General Fund) Amount % of Total - $1,030,300 2.9% $2,230,000 6.4% $11,403,000 32.5% $2,026,110 5.8% $9,330,000 26.6% $533,000 1.5% $1,246,000 3.6% $4,452,355 2.7% $2,820,000 8.0% I 3 Capital Grants Redevelopment (Tax Increment Bonds Improvement Fees Developer Gas Tax Measure A Fund Sewer Other Amount % of Total $1,320,000 3.8% $1,270,000 3.6% $16,054,465 45.8% $11,038,300 31.5% $2,873,000 8.2% $1,105,000 3.2% $150,000 0.4% $1,260,000 3.6% -- Itf.. IIIIJIIIIIJ .- Amount % of Total $6,170,700 5.1% $9,548,000 7.8% $27,327,465 22.4% $63,641,300 52.2% $9,243,000 7.6% $2,458,800 2.0% $1,554,500 1.3% $2,010,000 1.6% .... lilt. d'.. jj for FY 2007-08 plus estimated Streets Storm Drains Sanitary Sewer Public Facilities Parks Traffic Information Technology Aircraft Noise Insulation Program ...a..II"'_ ........... :?:. '_;~) ;~'1_ ____,_"'~,_~__, _~,,_ L_u if '",;:"" "~": "I "".::,,": Streets Storm Drains Sanitary Sewer Public Facilities Parks Traffic Information Technology Aircraft Noise Insulation Program _I.IIIiIIIIlAtII .,\' < -.''- ': - -- :~: c .;~. .-_ ,<L: _ _~:_m~ u,:: ,: _ : :~_~J'z - , ,-, - ~m, Total Appropriation includes new appropriation carryover available funding from prior years. FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FY 2007-2008 06/13/07 CITY OF SOUTH SAN FRANCISCO ~ RESOLUTION NO CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA 1'I-lE CAPITAl MPROVEl\1ENT PROGRAM FOR FISCAl SPECIFlCATI< )NS. AND NSTRllCTlON ADVERTISlN( ()F 'AI 'II< )RlZIN( APPRO\ ALSO APPROVING NAIr AND 10 r 2007 -200~ J RES( )l A , CO PLANS PROGRAM DER THIS N 1's l EC YEAR PRO F()R YC;1I Fisc or Pn)gTalll Improvcme CaDi tal IC approve advertising y COllstructH)!1 Counc Ci IC rccollllnel H1e( IS \VlIEREAS be WI years all ( hlturc proh'Tall the the projects prqjects ullde the 2007-2008 alld l() yeal lisca lclude all( only specilicauolls \\ funding Ie program budget cycles )Ialls LJmrove als( :REAS am \VI-H appropriate( 2007 -200~ and futurc III Plall Citys Genera Ie ,\ consist ell l(HIll( all( progTam ions. wil s ITVICWe( las COIlIIlllssion Planning s liscal Ie WlIEREAS s specilica l( s )1;11 Ie UiOO 1I mrovlllg so 2 s 1O( Counc le $ Pn 19r;u consl ruc 1m provcmcnl solic 0 cllHllng Ie Capi mZlllg ye o HIO dgc WIIEREAS CIP Ie <IS Ie II )gTam s W pn~JCCls I() yeal )rH IS 000 $ ~(j,89: whicll o (iOO 2 O( $ )e w yea lisca Ie s I( budgc ICW ClP IC WlIEREAS n s 20,(iO u $ lJ)DroD City Council hercby specilications and hat thc Francisco San IC City ( SOtllll Year 2007-2008 Coun( ly ( hy 1<]) RES()I,\ BE rI IEREFORE NO\V )Ians lImrovc also and Fisca l() IC Program )rohrram lmprovcmcn IC IIndc pn~Jccts ta Cap IC I() o slllg at onzes approva construction adve * * * * * * * * * Resolution was regularly introduced and adopted by the City Council of the City of South San 3th day of June 2007 by the following vote ATTEST City Clerk hereby certi fy that the foregoing FrancIsco at a regular meeting held on the AYES NOES ABST AIN ABSENT PAGE 1 2 3 4-43 44 SEE TABS TABLE OF CONTENTS CITY COUNCIL RESOLUTION PLANNING COMMISSION RESOLUTION SUMMARIES: APPROPRIATION CHARTS APPROPRIATION TABLES PROJECT DESCRIPTION AND NOTES PROGRAM DETAIL: STREETS RAILROAD CROSSINGS STORM DRAINS SANITARY SEWERS PUBLIC FACILITIES PARKS TRAFFIC SIGNALS INFORMATION TECHNOLOGY AIRCRAFT NOISE INSULATION PROGRAM RESOLUTION NO. 2664-2007 RESOLUTION OF TilE CITY OF SOUTH SAN FRANCISCO PLANNING COMMISSION DETERMINING THAT TilE PROPOSED 2007-2008 CAPITAL IMPROVEMENT PROGRAM IS CONSISTIINT WITH TilE CITY'S GENERAL PLAN the Capital Law requires the Plannmg Commission to review s consistent with the City's General Plan: and WIlEREAS, the State of California Plannmg and Zoning Program each year and make a determination that it May held on Plan. Improvement Program at its regular meeting policies and programs for the General the Planning Commission reviewed the Capital it consistent with all applicable City goals, objectives mprovement WHEREAS ,2007, and finds South San Francisco that it hereby has the South San Francisco General Plan. City of consIstent with ng Commission of the for 2007-2008 is RESOLVED by the Plann nprovcment Program i NOW, THEREFORE BE rr determined that the Proposed Capita * * * * * * Commissioner Zemke Vice lia Te Comnllssioncr 111 Comnllssioner S Moorc ssioner I Ionan, CommisslOllcr Comm AYES )crson Prout and Chair ust G crson Chair NOES ABS'I'AIN 2 /~ ,.' /' "\ ,,//' , ~~/7:" Comfnission Secretary Susy Kalkin ATTEST ABSENT: CITY OF SOUTH SAN FRANCISCO FY 2007-2008 CAPITAL IMPROVEMENT PROGRAM % of Total 5.3% 11.5% 7.3% 19.2% 12.1% 2.8% 6.6% 20.7% 4.6% Amount $1,030,300 $2,230,000 $1,403,000 $3,701,000 $2,330,000 $533,000 $1,281,000 $3,992,300 $2,820,000 Capital Improvement (General Fund Grants Redevelopment (Tax Increment Bonds Developer Fees Gas Tax Measure A Sewer Fund Other 3 Amount % of Total $1,355,000 7.0% $1,270,000 6.6% $10,269,300 53.2% $1,038,300 5.4% $2,873,000 14.9% $1,105,000 5.7% $150,000 0.8% $1,260,000 6.5% $19,320,600 100% Amount % of Total $6,205,700 5.8% $9,558,000 9.0% $21,542,300 20.3% $53,641,300 50.5% $9,243,000 8.7% $2,458,800 2.3% $1,554,500 1.5% $2,010,000 1.9% 1()6,213j60Q 100% for FY 2007-08 plus estimated Streets Storm Drains Sanitary Sewer Public Facilities Parks Traffic Information Technology Aircraft Noise Insulation Program .(he> Total 2007.2008: ~"ti;';5)'.:tj,Total Appropriation Streets Storm Drains Sanitary Sewer Public Facilities Parks Traffic Information Technology Aircraft Noise Insulation Program Total Appropriation includes new appropriation carryover available funding from prior years. NEW APPROPRIATIONS BY FUNDING SOURCE FY 2007-2008 0 N G S 0 U R C E Bonds! Developer Sewer Storm Loans Fees Gas Tax Measure A Enterprise Water Other Total 50,000 60,000 60,000 FUN Redevelopmenl (Tax Increment ao,ooo 200,000 565,000 390,000 60,000 40,000 r , 30,000 60,ClOO 50,000 110,000 565,000 40,000 350,000 90,0001 "'1:115,0001 25,000 Grants Capitallmpr. (General Fund) 25,ClOO i 1 iSTREETS (ANNUAL SIDEWALK REPAIR PROGRAM ICOMMON GREENS SIDEWALK REPAIR PROGRAM ICON. C. R. ETE.. SID. EWA. .L.K.A..T 14.1..5. H.I.L.LSIDE. BLVD DEL MONTE AVE REHABILITATION lEAST GRAt.f6]DUBIJQUE INTER:>ECTION IEL CORTEZ DRIVE IMPROVEMENTS I . - ----- --- ___n_________ I GBAND_~VENUE RESURFACING PROJECT I GREENDA.LE.A. VENUERE.HABILlT A TION GUARD RAIL INSTALLATIONS 'HUNTINGTON AVE RESURFACING PROJ I MlfC;HELLA\lENlJ.!U<~HAI3IL1f "'.f '.1.0. N OAK AVENUE EXTENSION --. -. ~._~." -- -------------- -------------- . . - - PAVEMENT MANAGEMENT UPDATE PINEHURST WAY R~HABILlTATlON REPAIR SO AIRPORT BLVD BRIDGE APPROACH SLAB n_. ..._ _ _ .._... __ __..._ _ __ ________ _________. _ REPLACEMENT OF METAL GUARDRAIL ON HICKEY BLVD. --- - -------------- -. ...- -- -- . . . - ... -- - [SOUTH LLNDENAliES;RAgESEPARATION I~TR~~! SLURRY SEAL, 2ClO5-2006 STREET SLURRY SEAL, 2006-2ClO7 [fA~F()RAN AVE REHAl3lLITAllON PROJECT 12006-07 STREET RESUR~ACING PROGRAM 12007-08 STREET RESURFACING PROGRAM 12007-08 CAPESEAL AND SLUR~Y SEAL PROJECT US 101 FL YOVER.T.9.9YSTER POINT BLVD IUS 101 OFF RAMP AND HOOK RAMPS [WESTBOROUGHSTREET LIGHTS UPGRADE ~..WE. .,..... S". T,ORA....N. ....~.__.A.. V_..E...I. ~1~_~~_E_(;_T_I9.t:JI~e~_. r~'\"?I")?")""; ;.TOTAL STREETS' I' PROJECT NAME 1.315;000 100,000 25,000 25,000 RAILROAD CROSSINGS GATEWAY BLVD RAILROAD CROSSING "it :,:;,J}l'1'!;fl(>i'Ai:~i:ROAOCROSS~ ,000,000 120,CXX) 150,000 60,000 I i ,000,000 60,000 150,000 STORM DRAINS lARCH CULVERT REPLACEMENT AVALON DRIVE STORM DRAIN BEACON STREET STORM DRAIN !L1NDENVILLE STORM UPGRADE MISCELLANEOUS STORM DRAIN REPAIR (STORM DRAIN MASTER PLAN I IMPLEMENTATION SWIFT AVENUE I MICHELLE COURT STORM DRAIN :"f,"~:'::':% ,', .~'roT~ ~!6iWDiWNS'--"" 450,000 390,000 1'000,000 75,lMJO 190,000 4 1,000,000 -- 390,000 75,000 450,000 ~1;OOO.OOO [ _ ~~.l.Q;:OOO- [SANITARY SEWER "A"STflE!:! SANITARY SEWER ,ALLERTO~ AVENUESEW~R Mi\1t! ; BLO\^ll:RBIJILD-'-N(3_AIR CONDITIONING SYSTEM CALlf9RNIA I\VI':_SE~!<RE'p,AIFl E. GRAND AVE SEWER MAIN TRUNK - - --- -- -- ------------------'--. EAST HARRIS SEWER REPAIR __..___._._.... ___ ',' - m____ ..0_ _ f':AST QF1~1 SE:\oVl:RI~R"v-MI, PH IV- B & C ~I\~T OF 1(j1 BE~N~G_~~ I.MPfl_VVV\l~ PHIV-D & E EAST OF 101 SANITARY SEWER IMPROVEMENTS -.--- ---~._. ~_._- ------- - FORBES BLVD.lDNA WAY SANITARY SEWER TRUNK MAIN _._ .u~____.___.__.._ _ ____ F!<J'.~C:I(;CO DflIVE..S,E..WE:B _ uu .. . GIS MAP DEV. & COMPUTERIZED MAl NT. MANG. SYSTEM ~_~_____. ______n_.___.___.. __..__ __.._______. "0 Ufoj[)ENVILLE IMPROYEME:NTS, WW, PH IV MANHOLE REPAIR PROGRAM .__ d_ _. _, _ ..____________ _u_ __ ____ ___ QU.TI'All,R,E:!,~IFl_PROJECT. , PUMP STATION #3 & SWIFT AVE SEWER IMPROV NEW APPROPRIATIONS BY FUNDING SOURCE FY 2007-2008 o Bonds! Loans FUN Redevelopmenl (Tax Increment Tolal 50,000 46,300 150,000 195,000 250,000 500,000 _850,000 6,123,000 Othe 250,000 C E Sewer Slorm Enterprise Wale' 50,000 46,300 500,000 00,000 100,000 29,000 93,000 122,000 721,000 2,830,000 3,551,000 Grants Capilallmpr. (General Fund) PROJECT NAME [PUMP STATION #4 (WN, PH IV) IpUMP STATION RENOVATION lRECYCLEWA1U FEASIBILITY STUDY IS~NI!ARY SEWEfl REHAB 'SANIIAfl), SE:\^II:BI~SPECTION PROGRAM SANITARY SEWER PUMP STATION NO, 8 UPGRADES SANITARY SEWER PUMP STANTION NO.8 FORCE MAIN SEISMiC UPGRADE OF WQCP & PUMP STA, WN, PH II SEWER IMPACT FEE STUDY I SEINER_PIPE LINING lS_.T...R._UC.L.URA. t.. REPA.IR I. SEWE.. R.H. EHAB I.MPROV. lWATER QUALITY CONTROL PLANT EXPANSION IWET WEATHER, PH I . WET WEATHER, PH II WEST' [wET WEATHER,PH II CENTRAL' WINSTON,MISC SANITARY SEWER REPAIR, WN, PH t"S'..........f.. ---'. "T.C-. '.' .-T.,.....",...'.--.'.......-.'......--.....-......... lE'2'/ tJ"I'Q'!'Ak $ANlTAl!-Y SEWER I -- ----j 25,000 . 50,000 148,000 140,000 250,000 15,300 100,Q<J<l _1_50,0()O 5 100,000 N G 5 0 U R Developer Fees Gas Tax Measure A 150,000 195,000 60,000 6,000 6,000 6,000 100,000 7,000 50,000 148,000 140,000 250,000 I PUBLIC FACILITIES " . iAGENCY BUILDING IMPROVEMENTS IBICYC:LE LgCKERS BEHA_BPRO_GRAM CAPITAL IMPROVEMENT PROGRAM STUDY CITY.". f.'.AG. li-"TV. I.B. U. I.LDIN.G.., MAINTENANCE CITY HALL ANNEX EXPANSION ,CITY HALL ANNEX REROOF tiC. rry. ''!I'.T.D. E.SI'-i\(;L ANi\LYSIS CITY SPACE NEEDS DANCE STUDIO FACILITY DAY CARE FACILITY EMERGENCY GENERATOR REPL J UPGRADE FIRE ~!ATlON 61 TRAINING TOVIIER PROJECT fLRE_STIITlQN65~XlERI9R REPAIRS I:iILIO!" HOJ.ElSITE_flEorvlEDIi\TION __ .." INSJALLAD!\_IMPROVEMENTS AT CITY BUILDINGS LIBRARY IMPROVEMENTS LOW MOD MISCELLANEOUS LADN ACQUISITION IMAIN LIBRARY INTERIOR LIGHTING UPGRADES METAL EXTERIOR FENCE I GATES REPLACEMENT MILLER AVENUE PARKING STRUCTURE I. . -. .- 'MSB WALL LEAKS lNE'W CINp~RKlN_g LOr. _ ,_~ NEW MAIN LIBRARY NEEDS ASSESSMNT & BLDG PLAN ________________0.--._,. _' _,' ..___......u__. __u.. ... ._ _ .'... ...___ ....__ ORANGE PARK RECREATION BUILDING _._ ...., _. ._.. ____ ___"___..____n .___________ O~N<3E f'.!\.fl.~ SITE:!')(Pi\NSION/LAND ACQUISITION OYSTER POINT MARINA REMEDIATION --. . -.-. --- PAINTING OF CITY BUILDINGS --..-- ---....- . - .--- PARKING LOT PERMIT DISPENSER REPLACEMENT -.-- .... -..-- - _."- - . - PARKING LOT & BASKETBALL COURT IMPROVEMENTS PUC LAND ACQUISITION IR!>i\.M~CE1~N_E_OUSLAND Ac;QUISITIOI-l M !flEB99F V\IE~Il()ROUG.I-l.R.ES;REi\TIONBlJILDING REPLCMNT OF EMERG GENERATOR FIRE STAT. 64 -..- -.. ..-.--..-....--.-..------ .---.----.-.-.------ REPLCMNT OF EMERG GENERATOR CITY HALL & ANNEX ----..------- -- -.- ._--._~-- ROOF INSTALLATION ------.--.--.- -..... .._- ROOF SURVEY _......_ _n_ _ ..._ _.__ OAK GRAND APARTMENTS 50,000 100,000 5,300 ]rovements and . Up to 3.2 million WIll be advanced from redevelopment bonds for Phases ~ITE:RE.~. ME_DIA..TI.O...NA,T,27 SOU. TH L IN_DE NAVE J TRAIN_S.IA..Ti01L ___ .. .M... .. M 'M' . .. j WES!BQR,QU_GH REG C;ENTERf-l\Ii\C INSTALLATION j NEW APPROPRIATIONS BY FUNDING SOURCE FY 2007-2008 F u N 0 I N G S 0 U R C E Capitallmpr, Redevelopment Bonds! Developer Sewer Storm (General Fund) Grants (Tax Incr~ Loans Fees Gas Tax Measure A Enterprise Walel Other Total 610,3(1)1 - 6,0001 6,0001 60:'0001 200,000 150,000 6,000 1.038,300 PROJECT NAME TOTAL PUBLIC FACILITIES 2,151,350 150,000 60, DOO 75,000 75,000 150,000 150,000 35,000 26,650 60,000 75,000 75,000 150,000 150,000 1,030,000 51,350 26,650 970,000 150,000 35,000 ,~ ,BAY TRAIL IMPROVEMENT [BRENTWOOD PARK FENCE , . . :BB~/-lTVVOOD.PARK IRRIGATION REPLACEMENT ,CENTENNIAL WAY PHASE III ( LINEAR PARK) : CITY HALL IRRIGATION RENOVATION iCITYWIDE ART ACQUISITION i(:rrvWiOE TREE PLANTING 'CIVIC CENTER IRRIGATION REPLACEMENT IC,- O,MM, a"N GR, E,E, N, ,S" ,IR,' ,R"IGATlON"RE"P,AIR PROGRAM COMMON. QRgENS PARKING AREA SLURRY SEAL [COMMON GREENS STRUCTURE",ENHANCEMENT COMMON GREENS TREE REMOVAL ICOMMON GREENS TR-EEPRlJNING COMMON.(;~EENS PLAYG~()U.N.lJ_EQUIP, REPLACEMENT ICOMMON GRNS STONEGATE IRRIG & WALKWAY LIGHT [CYPRESS & PINE RETAINING WALL IEL CAM,lNOREAi CORRIDOR IMPROVEMENTS GATEWAY BLVD ISLAND IMPROVEMENTS ,JUt-liPEHO SERRA TREE REMEDIATION i LINEAR PARK TRAIL ! LINEAR PARK TRAIL PHASE II i NORTH ACCESS ROAD TRAIL [ORANGE PARK PICNIC SHELTER SBQ REPLACEMENT [ORANGE PARK BACKFLOW & MAIN LINE VALUE REPL ORANGE PARK BALLFIELD REPLACEMENT ORANGE PARK BOCCE BALL COURT ENCLOSURE ......... _____n______ ._, ORANGE PARK MASTER PLAN UPDATE . - -- ...--- ... ..-- ORANGE PARK SOCCER FIELD ASTROTURF ORANGE PARK SO<;CER FIELD IRRIGATION REPL I ORA, NG,-, f:, P,A,RI<, S,T,ORAG," E SH,ED, BASEBALL FIELD PARADISE PARK IRRIGATION I(>A~KSDj~PARTMENT FENCE REPLACEMENTS PURCHASE 12.PASSENGER VAN FOR REC PROGRAMS SELLICK PARK PICNIC AREA UPGRADE SOCCER / BALLFIELDS RENOVATION SPRUCE INTERSECTION I/I\RIO_U~CITY GREEN SPOTS WESTBOROUGH LANDSCAPE IMPROVEMENT _,' _._ '0'__ IWESTBOROUGH PARK BALLFIELD IRRIGATION I\iVESTBOROUGH PARK IMPROVEMENTS I WESTBOROUGH PARK PICNIC SHElTER REPLACE ~;i;;t" ' "L 'frt)tAl.'PARKS"""'" "2,813,000 j 6 610,000 1;03O,llO(l 178,000 9io,iiOOT 18;6,000 iTRAFFIC 'fAIRPQRTBLVD & (;RAND AVE AIRPORT BLVD & MILLER AVE AIRPORT BLVD & SAN MATEO AVE IBAY:5HOREjAIRPORTiSISTER crim:; iBICYCLE DETECTION LOOPS liCI!'f'vV1DE ~REEt LIGHTING. CITY-WIDE TRAFFIC MODEL g~~~~~g~t~~~~~~~~~T~VE I [)UEllJ9..UE: ~VE& EilS.T.9BAN.D AVE IE9B.AN.Q.!.VE/ALLERIQN.i\VE , , , -_. IE GRAND/HARBOR. MASTER RD/FORBES BLVD l,E,-', {;~NDA~EtHASKINS WY TRAFFic SIG 8. iNTSCTN IMP [E GRAND AVE/LITTLEFIELD AVE _.. .. .---- ----.-- SIGNAL NEW APPROPRIATIONS BY FUNDING SOURCE FY 2007-2008 G Develope Fees N D Bonds! Loans FUN Redevelopmen (Tax Increment 7 80,000 139,000 50,000 500,000 ,000 25,000 Total 1 5 0 U R C E , Sewer Storm Gas Tax Measure A Enterprise Water Other ,000 39,000 500,000 50,000 Grants Capltallmpr. (General Fund) PROJECT NAME ECCLES AVE & OYSTER POINT BLVD EL CAMINO REAL / ARLINGTON OR SIGNAL EL <;AMINO REAL) HICt<EY INTERSECTION IMPRVMNTS EVE~GR~ENDRJIvlISSION RD TRJlFFIC SIGNAL FO~BES BLVD / EAST GRANO AVE. . F()~BES IlLV[) lECCLES AVE TRAFFIC SIGNAL FOR~ES BLVD/GULL .ROAD IGATEWAY BLVD & EAST GRANO TRAFFIC IMPR GE~FE.l\l)IElI~llY.&PREUM DSGN FOR TRAFF IMPCT FEE ~ GRAN[)/~SI<3RAND. ...... n i GRJlN[)\lIEWDRIVE / GRANDAVESIGNAL ~G...U~~ R()_A.Q_&_O'r'SIERpOINT BLVD HARBOR WAY ______ .._ 'd _.... _._. _________..____ HICKEY BLVD INTERCONNECT -----------....--,-.. - -.. --.. --...-- , HIGHWAY 101 / PRODUCE SIGNAL fJi..1PRIQ ~ OY.STER PTBl'JO j.oNB 1 01 ON~RAMP JUNIPERO SERRA BLVD,/HICKEY BLVD SIDEWALK ------...-------..----------,--. - - -- KINGDRlJUf'olIP~RO SERRASIG UPGRD & INTSCTN IMP L!N.DEN/ Plf'olE_T~.fIC SIGNAL MISCELLANEOUSTRAFFIC IMPROVEMENTS MITCHELL AVENUE --------.. .---- MUTCD UPDATE ------.',--..','.--- 9PTigOMSYSTEM OYSTER POINT BLVD/RTE 101 NORTHBOUND ON-RAMP RESTR'P AT DUBUQUE/OYSTER PTBL \lD/NB 101 OFF-RP RTE 101 NB OFF-RAMP TO E GRANO AVE/EXECUTIVE DR _~__ '_____.. ...__" _.'0- ... .. _ __ _. ..._. SIGN INVENTORY --.-'..-----. ..-' , ,.. -- SOUTH AIRPORT BLVD HOOK RAMP SOUTH AIRPORT BLVD/MITCHELL AVE/GATEWAY BLVD AIRPORT BLVD/NO ACCESS RD INTERSECTN AVE TOTAL APPROPRIATIONS BY FUNDING SOURCE Available from Prior Years Plus FY 2007-2008 Appropriations 0 N G S 0 U R C E Bonds! Developer Sewer Storm Loans Fees Gas Tax Measure A Enterprise Water FUN Redevelopment (Tax Increment) Total 56,000 68,000 50,0Cl0 60,0()0 19,700 64,000 64,000 224,000 ,000 596,000 2,560,000 42,000 ,040,000 200,000 220,000 565,000 390,000 51 Othe 68,000 40,000 , t t ,000 565,000 350,000 60,000 19,700 430,000 110,000 200,000 36,000 2,000 50,000 10,000 50,000 40,000 25,000 2,560,000 Grants 260.000 Capilallmpr. (General Fund) 31.000 500,000 220,000 PROJECT NAME I STREETS 'ANNUAL SIDEWALK REPAIR PROGRAM ,COMMON GREENS SIDEWALK REPAIR PROGRAM It:ONC,RE!E SIDEWALK AT1415 HILLSIDE BLVD DEL MONTE AVE REHABILITATION 'IEASTGRAND i DUBLJQlJEiNTE.~SECTION EL CORTEZ DRIVE IMPROVEMENTS 'GRAND AVENUE RESURFACING PROJECT 'IGREENDALE AVENUEREHABILlTATION ,GUARD RAIL INSTALLATIONS HUNTINGTON.II\lE RESURFACING PROJ iMITCHELL AVENUE REHABILITATION : OAK AVENUE EXTENSION [PAVEMENT MANAGEMENTlJPDATE [PINEHURST WAY REHABILITATION I REPAIR SO AIRPORT BLVD BRIDGE APPROACH SLAB I~EPLAc:EMENT Of'METAl. GlJARDRAIL ON HICKEY BLVD. I SOUTHLlNDEN AVE GRADE SEPARATION ! STREET SLURRY SEAL, 2005,2006 'STREET SLURRY SEAL, 2006.2007 TANFORAN AVE REHABILITATION PROJECT 2006~7 STREET RESURFACING PROGRAM 2oo7~8 STREET RESURFACING PROGRAM : 2007 ~8 CAPE SEALAND SLURRY SEAL PROJECT IUS 101 FLYOVER TO OYSTER POINT BLVD [US101 OFF RAMP AND HOOK RAMPS IWESTBOROUGH STREET LIGHTS UPGRADE I WEST ORANGE AVE INTERSECTION IMPR ~jr=~ .... . i!lOTAil''S'ffiEm''---' 224,000 6.1ioool---1~825;700 9,000,000 130,000 , j I , 1,000,0001 __l,ooO,OOOj ]- u1~:1 1__ . J rm-. , 46,~J I 'm! 75,000 55,000 r 10,000 75,000 9 90,000 40,000 000 55, r 2,585,000 260,000 161.000 1~~;_~~~~~;OI\[)_(;~OSSI~9 .mm, .. ~L.:.:.~:.. ::rOT~I,.!W1-~DCROS~INGS 75,000 - 8,000,000 1,DOO,tioo L 8,Ooo,~O(q ,000,000 60,000 150,000 21~,iiOO 450,000 390,000 75,000 [STORM DRAINS i ARCH CULVERT REPLACEMENT IAVAl.ON DRIVE STORM DRAIN !BEACON STREET STORM DRAIN I L1NDENVILLE STORM UPGRADE 'MISCELLANEOUS STORM DRAIN REPAIR !STORM DRAIN MASTER PLAN I IMPLEMENTATION ,SWIFT AVENUE I MICHELLE COURT STORM DRAIN , I;WiiiiRjl!t21;i;E8'3EH~~~I~!QIf~~r~X;()li0'j2jiIif7j]0jI~ I [SANITARY SEWER I I "A" STREET SANITARYSEWER ! ALLERTON AVENUE SEWER MAIN I r" - - .... - -. -- -- ... ____u -. _ I 'BLOWER BUILDING AIR CONDITIONING SYSTEM Ic;Al,IF:98NIIIAvESE\'iER REP~IR E. GRAND AVE SEWER MAIN TRUNK - ---- ----- - EA~T H~RRIS _SEloVER_REPAIR EII~! Of 11)1 ~WE'RLMP~,v.'VV, PH IIIe.B ~ C . _ . EA~! Of 101 ~EMIIIN1~G_S.V'J13!MP~,-\N\N"J>H IV~D & E EAST OF 101 SANITARY SEWER IMPROVEMENTS !FORBESBiVD.lDNA WAY SANiTARY SEWER TRUNK MAIN iFRA~C~C_o..[jBiv~S.s.WER ... . .... ...... ~GIS ~A-" DEV.&. .~. M~U..lE.. BIZ._.E.Dm.'" AI.N..T. .M. A.NG. SYSTE.M. LINDENVIL"-E.!~BO\lEMENTSLWW, PH IV r.1ANHQLE.~E.P.~f.R9(3~r.1.. . .. OUTFALL REPAIR PROJECT IplJMP STATiON il3& SWlFTAVE SEWER IMPROV ------- --...-----.- ---.-------- - - TOTAL APPROPRIATIONS BY FUNDING SOURCE Available from Prior Years Plus FY 2007-2008 Appropriations o Bonds/ Loans FUN Redevelopment (Tax Increment) N G S 0 U R C E Developer Sewer Storm Fees Gas Tax Measure A Enterprise Water Total 4,500,000 50,000 116,000 195,000 86,3QO 150,000 195'000 25,000 250,000 500,000 4,650,000 8,680,000 .- . ....:....1-----.... ........:..-. 1,328,000 21,542,300 Othe 78,000 250,000 50,000 3,200,000 ''',286;300 95,000 86,300 25,000 500,000 00,000 50,000 160;000. .." 29,000 100,000 129;000 150,000 195,000 000 000 '9,861:000 4,521, 5,330, 4,500,000 Grants 38,000 Capltallmpr. (General Fund) PROJECT NAME PUMP STATlo.N #4 (VWI, PH IV) PUMP STATlo.N RENo.VATlo.N REC;YCLE WATER FEASIBILITY STUDY SANITARY SEWER REHAB. (;I\NiTi\BY SEWER INSPECTlo.N PRo.GRAM SANITARY SEWER PUMP STATIo.N NO.8 UPGRADES SANITARY SEWER PUMP STANTION No..8 Fo.RCE MAIN -- ---..-- SEISMIC UPGRAIJE o.F ,WQCP & PUMP STA, WIN, PH II I SEVVl:R IMPACT FEE STUDY I SEWER PIPE LINING STRUCTURAL REPAIRlSEWER REHAB IMPRo.V IW~IER gUAIJTY Co.NTRo.L PLANT EXPANSlo.N lWE:I""'l:ATHER. PH I . ,WET WEATHER, PH II WEST lWETWEATHER. PH II CENTRAL 'WINSTo.N-MISC SANITARY SEWER REPAIR, WIN, ~;01j1Wi;::'iS!:0iifilffi'f~$AiiiTAJ~Y,SEWER"""""""" 219,000 25,000 57,000 148,000 100,000 284,000 25,000 o 5,800,000 50,000 I 6,000 25,000 6,000 6,000 1.280,000 J ,000 3,671 450,000 6,000,000 ,600,000 11 , 4,500,000 219,000 00,000 284,000 20,000 7,761,000 38.000 2,773,000 7,000 57,000 148,000 10,000 7,000 140,000 250,000 6,000 36,000 15,300 PH PUBLIC FACILITIES AGENCY BUILDING IMPRo.VEMENTS __._~m...____.__ _..n .._... __ I3IC.YCLE .Lo.CKERS REHABPRo..GRAM CAl'IIALlMPRo.VEMENT PRo.GRAM STUDY CITY FACILITY I BUILDING MAINTENANCE ICITY HALL ANNEX EXPANSlo.N CITY HALL ANNEX REROOF CITY,WlDE SPACE ANALYSIS [CITY SPACE NEEDS I DANCE STUDIO. FACILITY 'I DAY CARE FACILITY . EMERGENCY GENERATOR REPL J UPGRADE FIRE STATlo.N 61 TRAINING TOWER PRo.JECT jFIRE STATlo.N 65 EXTERlo.R REPAIRS [HILTON f:iOTELSITE .REMEDIA Tlo.N [.IN....S...T. A. L._L A..,DA...I.M...P.Ro... ..VE... ME NTS ATCITY. B.UILDINGS LIBRARY IMPRo.VEMENTS LOW Mo.D MISCELLANEo.US LADN ACQUISITlo.N I MAiN.L1I3B/1BY INTERlo.R LIGHTING UPGRADES rMETALEXIERI.OR FENCE/ GATES REPLACEMENT MILLER AVENUE PARKING STRUCTURE - _...___.. __ u_____ ___ 1[~~~%Lt~~~G LOT. ._ I NEW MAIN LIBRARY NEEDS ASSESSMNT & BLDG PLAN IORANGE PARK RECREATION BUILDING IORAH'.GE PA~SITE ExpANSION/LAND ACQUISITI()N ' ,OYSJE,R Po.INTMARINA~,EMEDIA TION i f'AI~TIN<3o.E.c:.ITY BUILDINGS _ ! PARKING LOT PERMIT DISPENSER REPLACEMENT -. ---. --- -- ---------- ~---- PARKING LOT & BASKETBALL COURT IMPROVEMENTS ,-..-.....- ~.._---------_.-.-.... "UC.LAND_AC9UISITlo.N ~[JI\M!S.CELLI\t-.ll:.QUS LANDACQUISITIOt-.l. gEBO()~_~~I3...OI~()LJGHf<l:C.BEi\Tlo.N BUILDING REPLCMNT OF EMERG GENERATOR FIRE STAT, 64 --- -. ------ ---- ---- - --- - - REPLCMNT OF EMERG GENERA TOR CITY HALL & ANNEX B()Q~IN~T ALLA TION ROOF SURVEY o.A_K GRAND APilBTMf:NTS ~IJEREMEDlAT10N AT 27 SOUTH LINDEN AVE TRAIN STATlo.N WESTBo.Ro.UGH REC CENTER TOTAL APPROPRIATIONS BY FUNDING SOURCE Available from Prior Years Plus FY 2007-2008 Appropriations E Sewer Enterprise C 5 0 U R Gas Tax Measure A 0 I N G Bondsl Developer Loans Fees FUN Redevelopment (Tax Increment) Total 54,000 2,151,350 150,000 50,000 50,000 50,000 50,000 ,961,000 ,459,650 41,000 35,000 i ,987,000 ............ ..:......t...-..---......... ...:..._. 1177,000 9,243.000. I ! 41,000 r - 2SO;i:iiJO T 3,011,000 t. 196,000 4,552,000 310,000 11 167,000 .5,000 80,000 100,000 100,000 150,000 150,000 2,000 SO,OOO 400,000 25,000 40,000 PARKS. BAY TRAIL IMPROVEMENT BRENTWOOD PARK FENCE ____....___u__ __ BRENTWOOD PARK IRRIGATION REPLACEMENT __ _n__...____..____ _______ _n ..______ CENTENfolI~l,,~~YPHASE III (LINEAR PARK) CITY HALL IRRIGATION RENOVATION CITYWIDE ART ACQUISITION -.......--.---- .---------- CITYWIDE TREE PLANTING ___._______u___..',_...._ '.,',____....______u__ CIVIC CENTER IRRIGATION REPLACEMENT ___.o___u __.. _ ........ ..._. __n.._____nu__..__.._ __. __ _ .._ COMMON GREENS IRRIGATION REPAIR PROGRAM _____________._____,_ ....n.._ __ __. ______.. . __..._______ g,OMt>10N GREENS PARKING AREA SLURRY SEAL COMMON GREENS STRUCTURE ENHANCEMENT iCOMMON GREENS TREE REMOVAL [COMMON GREENS TREE PRUNING [COMMON GREENS PLAYGROUND EQUIP, REPLACEMENT ICOM...-.MO N...G..R.....N.....S....S.T...O...N....E..G.A...T..E IR..R.'.G...&.W.A.L.K..W. A. YUGHT c;Yf'.REJ>S~ PINE RETAINI!-l<;\IIII\LL E,L CAM.INCl.REAL CORRIDOR IMPROVEMENTS IGATEWi\Y BLVD ISIJ\ND IMPROVEMENTS IJ. .U. N....IP.E. R..O S E.H..RA.... TR.E... E REMEDIATION LINEAR PARK TRAIL LINEAR PARK TRAIL PHASE II NORTHACCESS ROAD TRAIL .. ... ORANGE PARK PICNIC SHELTER BBQ REPLACEMENT ORANGE PARK BACKFLOW & MAIN LINE VALUE REPL _00_.....,'... ..._________n__________ .... _ ORANGE PARK BALLFIELD REPLACEMENT -.. - ......---.--------.--.---..-.. ... -.- --.-.-- -- ---- ORANGE PARK BOCCE BALL GOURTENCLOSURE ORANGIO PABKr"i\STER PLAN UPDATE ORANGE PARK SOCCER FIELD ASTROTURF ORANGE PARK SOCCER FIELD IRRIGATION REPL ORAt-lGE'pARK STORAGE SHED, BASEBALL FIELD PARI\[)IS,IO PARI<. IRRIGATION _ PARKS DEPARTMENT FENCE REPLACEMENTS I PURCHASE 12'f'ASSENGER VAN FOR REC PROGRAMS I SELLICK PARK PICNIC AREA UPGRADE SOCCER I BALLFIELDS RENOVATION I SPRUCE INTERSECTION iVARIOUS CITY GREEN SPOTS iWESTBOROUGH LANDSCAPE IMPROVEMENT !WESTBOROUGH PARK BALLFIELD IRRIGATION !WESTBOROUGH PARK IMPROVEMENTS ~.WE.,.......................S.....T.....B.......O.........H........O...u....... ~.... ~......p........A.....R.....~ !'.,..'.y_~I,~...,...S....f.:i,IO.~!E..R......Fl..IOP...'f......C.....E... ..... .. r"J2J;Jt??i'2>.,"::'f.t:JOT~L'PAR1<$ .....,.. ',.,J , ., 1!!3AE.ill<.._ .... IAIRPORT BLVD & GRAND AVE !~. IRPORT ElL liD & MILLER AVE ---_..-. .. -.." - ---.----- AIRPORT BLVD & SAN MATEO AVE BA'iSHOREiAlRPORT/SISTER CITIES lBICY.CLE. D.. E.TE.gl.Q.N... LOO. P5.. CITYWIDE STREET LIGHTING Ic;ri'r:~IDETRAFFIC M.ODEL . .... iCOMMERCIAL AVENUE/SPRUCE AVE SIGNAL ICOlJNf[)Q~Y~i:JEStRAIN Ut'lITS. IDUB.U()UEAV~& Ep,ST GRAND AVE. ~'E<;RAt'I()AVfOI~lEBTQ.NA.'/E....... .. .. E GRAND/HARBOR MASTER RD/FORBES BLVD ~,~I!ANDAv",H..ASKiNSWYTRAFFIC SIG & INTSCTN IMP ~. GRAND AVE/LITTLEFIELD AVE --_._.--._~----.---- ... ..-..... -, ,.--- -.. ---- ECCLES AVE & OYSTER POINT BLVD ELCAM@'l REAL iARLI~GTO[Dfl SIGNAL Other 50,000 167,000 5,000 80,000 100,000 100,000 150,000 150,000 SO. 000 Storm Watel ,000 41 250,000 ,030,000 ,987,000 8,000 151,350 26,650 Grants 36,000 50,000 970,000 .961,000 .433,000 2,000 Capital Impr. (General Fund) 50,000 25,000 50,000 50,000 35,000 PROJECT NAME TOTAL APPROPRIATIONS BY FUNDING SOURCE Available from Prior Years Plus FY 2007-2008 Appropriations 0 I N G Bondsl Developer Loans Fees FUN Redevelopmen (Tax Increment Total - 35,000 28,000 162,000 705,000 45,000 25,000 80,000 73,000 20,000 441,000 50,000 500,000 i 50,000 ! 50,000 I 58,000 - I 21000 595,000 , 1, 167~oOo 23,~ I . . 23,500 " .. . .10,000 , - I 15000 10,000 10:006 · i 50,000 ! ~ i 50,000 . - i".J . 25.000 " . 25,000 i .t~~~-8~;: L_j.~: j 6,800 287,000 s 0 U R C E Sewer Storm Gas Tax , Measure A Enterprise Wate, Other ~ 25,000 i 162,000 705.000 73.000 441,000 500,000 -- - 50,000 'soa:S;CS" 10.455 285,000 58,000 14.200 5,000 45,000 25,000 80,000 2,545 3,000 7.455 0,000 PROJECT NAME ,EL CAMINO REAL 1 HICKEY INTERSECTION IMPRVMNTS EVERGREEN DR/MISSION RD TRAFFIC SIGNAL i FORBES BLVD / EAST GRAND AVE 'FORBES BLVD / ECCLES AVE TRAFFIC SIGNAL i FORBES BLVDtC;ULL .ROAD__. iGilIEWAY BLVD & EAST GRAND TRAFFIC_IMPR 'GEN FEASIBILITY & PRELIM DSGN FOR TRAFF IMPCT FEE i GRAND / EAST GRAND [GRANDVIEWDRIVE I GRAND AVE SIGNAL 'GULL ROAD & OYSTER POINT BLVD iHARBORWAY n ._' .. IHICKEY BLVD INTERCONNECT. HIGHWAY 1011 PRODUCE SIGNAL IMPR TO WB OYSTER PT BLVD TO NB 101ON-RAMP I JUNUiERO SERRA BL VD.lHICKEY BU/D SIDEWALK f . - -----------.--- - ----- - [KING DR/JUNIPERO SERHA SIG UPGRD & INTSCTN IMP 'LINDEN 1 PINE TRAFFIC SIGNAL iMISCELLAN.EOUS TRAFFIC IMPROVEMENTS IMITCHELL AVENUE MUTCIJ.U.pQ.A TE OPTIC OM SYSTEM OYSTER POINT BLVDlRTE 101 NORTHBOUND ON.RAMP I'R..E~TBP.ATDUBUQ UE/OYSTERPTBLVD/NB101 OFF-RP BTE 101 NB OFF:RAMP TO E. GRAND AVE/EXECUTIVE DR SIGN INVENTORY . . I SOUTH AIRPORT BLVD HOOK. RAMP I SOUTH AIRPORT BLVD/MITCHELL AVE/GATEWAY BLVD SOUTH AIRPORT BLVD/NO ACCESS RD INTERSECTN [SOUTH AIRPORT BLVD/UTAH AVE [TRAFFIC CALMING PROGRAM iTRAFFIC IMPACT FEE STUDY i UTAH AVE/HARBOR WAY :WESTBOROUGH BLVD/GELLERT & OLYMPIC DR IMPR :'1',:*:t~~S~.\%':~ \1i~.'::"P_19fAL::rAAFFiC----" ......--.--1. , ! I i Grants Capitallmpr. (General Fund) I INFORMATION TECHNOLOGY CITY SERVER ROOM -- - ------- - .- . - . -_.._- DISASTER RECOVERY PLANNING/PURCHASE FIBER NETWO~K (MFIS) Fir-lANCI....L lHUMAN RESOIJB<;E~ SOFTWARE (3E:()(3BAf'HI<;ALJf'.If'ORMA TION SYSTEMS. GEOGRAPHICAL INFORMATION SYSTEMS, PHASE IINiR6.N.Ei-iNEB 'pROJECt .~__ . ILJ\g':B fiCHE i\C3ENIJ.A_MANAGER I LASER FICHE, PHASE /I I PERMrrTlNG PRojEcT, R 8. 0 !PHONE SYSTEM UPGRADE MAIN PBX IpOLlCE CA6{1~MS AN[) FIBE HMS UPGRADE ,SECURITY APPLlANCE&,REPORTING i UPGRADE CITY VOICE MAIL SYSTEM lli}jjl'r:?01':::2!ID'-~itl~~~j_n:c;:jlijpfPGY 12 285.000 97.200 L s 0 U R C E Grants Est. Avail Prior Year FY 07-08 FY 08.09 FY 09-10 FY 10-11 FY 11-12 260,000 4 TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N D I N G Capital Improvement (General Fund) Est. Avail Prior Year FY 07.08 FY 08-09 FY 09-10 FY 10-11 I FY 11-12 6.000 25.000 50.000 50.000 50,000 50.000 400,000 400.000 400.000 400.000 500,000 220,000 PROJECT NAME STREETS ,ANNUAL SIDEWALK REPAIR PROGRAM ,CQMMONGREENS~IDEWALK REPAIR PROGRAM CONCRETE SIDEWALK AT 1415 HILLSIDE BLVD. [DEL MONTE AVE REHABILITATION lEAST GRAND' DUBUQUE INTERSECTION EL CORTEZ DRIVE IMPROVEMENTS [GRAND AVENUE RESURFACING PROJECT 'GREENDALE AVENUE REHABILITATION [GUARD RAILINSTALLATIONS I HUNTINGTON AVE RESURFACING PROJ I MITCHELL AVENUE REHABILITATION i OAK AVENUE EXTENSION !f'~VEMENT MANAGEMENT UPDATE : PINEHURST WAY REHABILlT A TION IR~!\IR~OAIRPORTEl~VD BRIDGE APPROACH SLAB IRt:PLACEMENT OF METAL GUARDRAIL ON HICKEY BLVD. I SOUTHLINDE:~ i\V!:_GRADE SEPARATION . ~T.RE!:T SLURRY SEAL, 2005-2006 iSTREETSLURRY SEAL, 2006-2007 !TANFORAN AVE REHABILITATION PROJECT .2006-07 STREET RESURFACING PROGRAM I' .-- .. - . 2007.08 STREET RESURFACING PROGRAM 2007 -08 CAPE SEAL AND SLURRY SEAL PROJECT iUS 101 FL Y()VER TO OYSTER POINT BLVD IUS 101 OFF RAMP AND HOOK RAMPS IWESTBOROUGH STREET LIGHTS UPGRADE WEST ORANGE AVE INTERSECTION IMPR !Zi0F.7('i>.-.i:;;;;foTAI-sfREETS..... -.- 126,000 00 20,000 60,000 50,000 ISANITARY SEWER I"A" STREET SANITARY SEWER -------..---.....--... .. ..... ....--.. ------------- ALLERTON AVENUE SEWER MAIN ~1()..vE~ElUILDING AIR C;O~[)ITIONING SYSTEM CALIFORNIA AVE SEWER REPAIR 1-- ....".- -. ".. -. ----------- - --- ------- '11:~<!~N[)nAVE SEViER_ MAINTRUNK EAST HARRIS SEWER REPAIR ~AST OF i01SEWER iMPR. WVV, PH IV- B & C l~~~i;~i~;~~~~~GS~~~~~::R~~~~if & E 'I FOR,BESBLVD.lDt-lA WAY!lANITARY SEWER TRUNK MAIN FRANCISCO DRIVE SEWER [RAILROAD CROSSINGS IGATEWAY BLVD RAILROAD CROSSING I;-c~ , --:;---..--.--......--' _._m..... _ . _ m .. -.. r "m' ." TOTAL RAILROAD CROSSINGS [STORM DRAINS [ARCH CULVERT REPLACEMENT !AVALON DRIVE STORM DRAIN ,BEACON STREET STORM DRAIN iLlNDENVILLE STORM UPGRADE I MISCELLANEOUS STORM DRAIN REPAIR ISTORM DRAIN MASTER PLAN 'IMPLEMENTATION SWIFT AVENUE' MICHELLE COURT STORM DRAIN - totAl.. SToRM bRAINS TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year E Grants c R u o S Est. Avail Prior Year G N F U N 0 Capital Improvement (General Fund) Est. Avai Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- 11 FY 10- FY FY 09-10 FY 08-09 FY 07-08 2 11 FY 25,000 50,000 25,000 25,000 50,000 50,000 25,000 25,000 25,000 50,000 7,000 50,000 48,000 7,000 15 25,000 50,000 25,000 10,000 7,000 6,000 PROJECT NAME [GIS MAP_DEV. & COMPUTERIZED MAl NT. MANG. SYSTEM !L1NDEI'-IV1LL~IMPROVEM~NTS, WW, PH IV iMANHOLE REPAIR PROGRAM t QUTF Ai.L_R_EF'AIRJ;J~OJECT IP.UM.P S. T. ATION. #3 & .SWIF. T AVE SEWER IMPROV. PUMP STATION #4 (WW, PH IV) IPUMP STATION RENOVATION IRECYCLE WATER FEASIBILITY STUDY SANITARY SEWER REHAB _.... __ _______ ..__ .... . _. ____ ,_.. ..0- ______ SANITARY SEWER INSPECTION PROGRAM SANITARY SEWER PUMP STATION NO.8 UPGRADES - '__'_ .... .M.____.._________ no... .... . _ __ ____ SANITARY SEWER PUMP STANTION NO.8 FORCE MA ------"- '.... - ..-" ..------- ----- SE:ISMIC_UPG~DEOF WQCP & PUMP STA, WW, PH SE,^,E~Ir.1!,-"C:r!EE STUDY [SEWER PIPE LINING ~AiE~T61j~M~~~~it6r~~~~~:~~~~g~' WET WEATHER, PH I IW_ETWEATHER, PH II WEST - iWEI ""EATHER, PH II CENTRAL 'WINSTON-MISC SANITARY SEWER PUBLIC FACILITIES AGENCY BUILDING IMPROVEMENTS ___.uu__ ___.. _ __ _ .. _ .. ______ ____ ~IC'y'c:LELQCKERS REHAB PROGRAM CAPITAL IMPROVEMENT PROGRAM STUDY CITY FACILITY I BUILDING MAINTENANCE . --- ----------------- ------------- CITY HALL ANNEX EXPANSION __n__ ___________ .._ U___ _. H " CITY HALL ANNEX REROOF ___...._ ...._ ,._ .0- _._____._ _______ _ CITY-WIDE SPACE ANALYSIS --------......-- '. - ---- --- CITY SPACE NEEDS __________________nn._'._. 0_ M DANCE STUDIO FACILITY ___,_ '0_' .'. _ ... .._ ___ .._ DAY CARE FACILITY EMERGENCY GENERATOR REPL .I UPGRADE .....- ------.- --- --- ~IBE:.SI"TIQ~6!TRAININGT()WER PROJECT FIRE STATION 65 EXTEHIOR REPAIRS HILTON HOTEL SITE REMEDIATION - -------- -- - -- INSTALL ADA IMPROVEMENTS AT CITY BUILDINGS _____~ __ _n ___ __ __ __ _____ LIBRARY IMPROVEMENTS - - _____ ___ ___ ________________ __ ____ 0 __ " LOW MOD MISCELLANEOUS LADN ACQUISITION __ _____n______.~_______________________ ____ _ _ _ ~Ii'lLlElBA_R_".IN:rE:RIOB.LIGHI'-NG UPGBAQES METAL EXTERIOR FENCE I GATES REPLACEMENT -.--.---------- ----------- ---------, MIL_LER_AVEtiUE"ARKING~I.RUCTURE MSB WALL LEAKS --0 __ ____________________ NEW CITY PARKING LOT ---------------- -- --------------.-- . ---- NEW MAIN LIBRARY NEEDS ASSESSMNT & BLDG P _o____~ __________________________ _ ORANGE PARK RECREATION BUILDING ________ ______ ___n_____nnn_____"_ _. _ _____ __ _______ Q.~"NQ.E"A~.IS..!3ITE:..E><.J>.~_NSlQN/LAND ACQUISITIO OYSTER POINT MARINA REMEDIATION ----------------------------------- - -. - - - ----- ~It>ITING OF~CIT'\"..El_UJLQ'-N.QL PARKING LOT PERMIT DISPENSER REPLACEMENT .__ __, __._______ ____ ___~_____...______ - __'n'______________. . _ ,._______ PAR~INGLOT&BASK~TBAL1_~QURTIMPROVEMENTS "'~~LAND_"CQU!S1TJQN_ __ ___~___ BQ1\_~~gElLA~E:.Q.U~LAJ'lQ_"-C.9UISITION REROOF WESTBOROUGH RECREATION BUILDING IN PH TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G S 0 U R C E Capital Improvement (General Fund) Grants Est. Ava; I Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11.12 140,000 250,000 5,300 970,000 36,000 80,000 50,000 PROJECT NAME ,REPLCMNT OF EMERG GENERATOR FIRE STAT. 64 : REPLCMNT OF EMERG GENERA TOR CITY HALL & ANNEX :ROOF INSTALLATION ! ROOF SURVEY I IOAK GRAND APARTMENTS ,SITE REMEDIATION AT 27 SOUTH LINDEN AVE (TRAIN STATION WESTBOROUGH REC CENTER HVAC INSTALLATION I . TOTAL-puBiicFACil.iTiEs~ PARKS BAY TRAIL IMPROVEMENT ------..--------- ... BRENTWOOD PARK FENCE BRENTWOOD PARK IRRIGATION REPLACEMENT ~-. .._- -------------------- -- -. - . -- -------- -- --- CENTENNIALWA Y PHASEIII ( LINEAR PARK) 'c:rr-y.HALL iRRiGATiON RENOVATION CITYWIDE IIB!ACQUISITlgN c:IT."WIDE.TREEJ'LAN!It-.jG c:LVlc:~ENTERIRRIGATION REPLACEMENT COMMON GREENS IRRIGATION REPAIR PROGRAM _____.._0_...___________..___. .. .._ _.._ COMMON GREENS PARKING AREA SLURRY SEAL -- ".- -.------.--- COMM()NGBEENS STRUCTURE ENHANCEMENT COMMON GREENS TREE REMOVAL COMMON GREENS TREE PRUNING COMMON GREENS PLAYGROUND EQUIP. REPLACEMENT COMMON GRNS STONEGATE IRRIG & WALKWAY LIGHT 6 ,961,000 ,433,000 300,000 50,000 52,000 50,000 50,000 30,000 50,000 CYPRESS & PINE RETAINING WALL EL CAMINO REAL CORRIDOR IMPROVEMENTS _..______________ __ . .._.... ______n_ GATEWAY BLVD ISLAND IMPROVEMENTS . _. . __ ______ _._n_ ___ ..... _. _. _._ _...____ _______ JUNIPERO SERRA TREE REMEDIATION ---------------. -- - ----......--...- LINEAR PARK TRAIL LINEAR PARK TRAIL PHASE II NORTH ACCESS ROAD TRAIL ORANGE PARK PICNIC SHELTER BBQ REPLACEMENT ORANGE PARK BACKFLOW & MAIN LINE VALUE REPL ORANGE PARK BALLFIELD REPLACEMENT ORANGE PARK BOCCE BALL COURT ENCLOSURE - ------------ ... --------- -------- ORANGE PARK MASTER PLAN UPDATE ---------------- .. ..- ... ...- .. ---. ---- . -..-- ...-- ORANGE PARK SOCCER FIELD ASTROTURF ______..___ .....___.___n_________.___.______ __ ._.__.n _.__ _ ORANGE PARK SOCCER FIELD IRRIGATION REPL _...___..__._____ ___ .'_ .~_ ____ n ____ __.._ OFlJ\NGE'p"B~STORJ\GE SHED, BASEBALLFIELD PARADISE PARK IRRIGATION --., .,-....-. --.----- -.--..----,.---- -... .. - ---- - --- -- ,PAFlKSDEP.AR.!.MI:~T FENCEBEI'LACEMENTS PURCJ:1J\~EJ2-PASSENG_ER VAN FOR ~EC i"ROGRAMS SELLICK PARK PICNIC AREA UPGRADE --- -.------ SOCCER I BALLFIELDS RENOVATION --.--.- --..--- -.------..-------....- SPRUCE INTERSECTION ___m __. ___.__.n . ___ __,__.__ ____.___________ VARIOUS CITY GREEN SPOTS ~_ .,_'- ___________ ___.. n _ _ WESTBOROUGHLANDSCAPEIMPROVEMENT _____._._n_______._ ..... _._ . .. .._ n_ ..._. _ WESTBOROUGH PARK BALLFIELD IRRIGATION ____u.___".__. .___...____. . .....__n..__._.n__n._.__ WESTBOROUGH PARK IMPROVEMENTS __________ . ___.n_______._.___ WESTBOROUGH PARK PICNIC SHELTER REPLACE BLVD & GRAND AVE TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 Capital Improvement (General Fund) Est. Avai Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- E Grants C R u o 5 G 2 N 2 7 11 FY 0- FY FY 09-10 FY 08-09 FY 07 -08 Est. Avai Prior Year 11 FY 25,000 PROJECT NAME 'AIRPORT BLVD & MILLER AVE !AIRPORT BLVD & SAN MATEO AVE BAYSHORE/AIRPORT/SISTER CITIES 1-.. ... _._ _._ ..on __ _. _..__.._ iBICYCLE DETECTION LOOPS i [CITY-WIDE STREET LIGHTING iCITY-WIDE TRAFFIC MODEL [COMMERCIAL AVENUE/SPRUCE AVE SIGNAL ICOUNTD()\lVNPEDESTRAIN UNITS IDUBUQUE AVE & EAST GRAND AVE IE. GRAN[) AVEI.AiiERTON AVE . 'iE GRAND/HARBOR MASTER RD/FORBES BLVD E, GRAND AVE/HASKINS WY TRAFFIC SIG & INTSCTN IMP IEcGRANDAVE/LITTLI::FIELD AVE ECCLES AVE & OYSTER POINT BLVD E:L~~MIN()FlEAL II',R_LIt-JQTON DR SIGNAL EL CAMINO REAL I HICKEY INTERSECTION IMPRVMNTS __, ___ __ . ,....__...._._____ ___._ ___n..___ _._. . .... _._ _..___ __ n.....____ ___ ___ EVEFlQFlE:.EN_DR/MI.S,SIOf'.j RD TRI\FFIC SIGNAL FORBES BLVD I EAST GRAND AVE _._......____..______.._____n__ '__"'__ FORBES BLVD I ECCLES AVE TRAFFIC SIGNAL FORBES BLVD/GUlL ROAD -----------_.._---_.~._.. GATEWAY BLVD & EAST GRAND TRAFFIC IMPR IG-. EN!EA8'i~l~rrY&PRElIM DSGNFOFlTFlAFF.IMPCT FEE GRAND I EAST GRAND --. ...---..-----------------.. -- --- rGRI\NQY1E:\lVD_RIVE..I. G..RA... NDA VE SIGNAL GULL ROAD & OYSTER POINT BLVD __ ......__ .._. .......___.__._ .0- ,HARBOH_';\IAY HICKEY BLVD INTERCONNECT HIGHWAY 1011 PRODUCE SIGNAL IMPR TO WB OYSTER PT BLVD TO NB 101ON-RAMP JUNIPERO SERRA BLVD./HICKEY BLVD SIDEWALK KING DRlJUNIPERO SERRA SIG UPGRD & INTSCTN IMP - - . - -.. --. . LINDEN I PINE TRAFFIC SIGNAL IMISCEI.LANEOUS TRAFFIC IMPROVEMENTS MITCHELL AVENUE MUTCD UPDATE OPTlCOM SYSTEM OYSTER POINT BLVD/RTE 101 NORTHBOUND ON-RAMP --------- -.- -- - ---- ---------- RESTRP AT DUBUQUE/OYSTER PT BLVD/NB 101 OFF-RP ______ _...___._ ___ _n'_. _', _. _... . n__.. _..___________ _0'_ RTE 101 NB OFF-RAMP TO E GRAND AVE/EXECUTIVE DR n_ .._._.... _______________ __ SIGN INVENTORY ,- .- - - - SOUTH AIRPORT BLVD HOOK RAMP __ _n __.__ _. _ ___ __"______ _n _ _ ___ ____ _____ _____ _ S()U!H~IB!,Q~! BLVD/M1TCHE:LL/IVE/GATEWAY BLVD SQU!Hu~I~f'C>.~! BLVD/NO ACCESS RD INTERSECTN ,s9UJ_HAIR;:>OBT !3LVD/UTAH AVE TRAFFIC CALMING PROGRAM __ _n__ __n_____ .___._ _ ___n _______ ________ ________ TRAFFIC IMPACT FEE STUDY __________ ___________n_________________ UTAH AVE/HARBOR WAY -. --- -------------------- ------ ,liT. A'i~V.EOVER CROS,sIf'.jG. iWESTBOROUGH BLVD/GELLERT & OLYMPIC DR IMPR NFORMA TION TECHNOLOGY 9rfY' SE~VI:~.1300M QIS~~IER R.f'.C.QVr::.R_Y PLANNINQIP_LJRc;H_ASE EfBi::R,NEJWQRK (MFIS) FINANCIAL I HUMAN RESOURCES SOFTWARE PROJECT NAME ,GEOGRAPHICAL INFORMATION SYSTEMS ATION SYSTEMS, PHASE ;T ANAGER TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 I N G 5 0 U R C E Capital Improvement (General Fund) Grants Est. Avai Est. A vail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 I Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 r 30,000 0,000 10,000 0,000 0,000 25,000 0,000 5,000 10,000 18 TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year N G S 0 U R C E S Bonds/Loans Est. Avail FY 11-12 I Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 F U N 0 Redevelopment (Tax Increment) Est. Avai Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10. - 25,000 2,560,000 PROJECT NAME I STREETS IANNUAL SIDEWALK REPAIR PROGRAM -.......-.--.--.--.........-- COMMON GREENS SIDEWALK REPAIR PROGRAM CONCRETE SIDEWALK AT t415 HILLSIDE BLVD. DEL MONTE AVE REHABILITATION EAST GRAND / DUBUQUE INTERSECTION EL CORTEZ DRIVE IMPROVEMENTS GRAND AVENUE RESURFACING PROJECT _____.____.._n______. _____.._____....___.__......___ GREEN DALE AVENUE REHABILITATION !GUARD RAIL INSTALLA:nONS . IH_U_I'ITIN_GTON_AVERESURFACING PROJ MITCHELL AVENUE REHABILITATION I(),,~AV~NUE EJ<TEt-.JSION_ '\PAVEMENT MANAGEMENT UPDATE PJN~J:i...LJ~T_V\lA'Y'8EH~BI1,IIATION REPAIR SO AIRPORT BLVD BRIDGE APPROACH SLAB _uo_ 00 . __ 00 ._ _. '__ REPLACEMENT OF METAL GUARDRAIL ON HICKEY BLVD, M_ "M_'O___O' .0. H _ ,"no ______ ____..__ SOUTHLINDEN_AIIEGRADE SEPARATION S:r~e:E::r!)LURHY ~EAL, 2005-2006 STHEET S~URRY SEAL, 2006-2007 TANFORAN AVE REHABILITATION PROJECT _______..___________..__.._____ _______ n____ 2006-07 STREET RESURFACING PROGRAM .-_... ---..,-------.."., -- .."'.....---......., 2007.08 STREET RESURFACING PROGRAM ________n____ _ ___ ____on _... __ __.__ ____ 2007-08 CAPE SEAL AND SLURRY SEAL PROJECT -....-- - . US 101 FL YOVER TO OYSTER POINT BLVD IUS 101 ()FFRAMP AND HOOK RAMPS WESTBOROUGH STREET LIGHTS UPGRADE WEST ORANGE AVE INTERSECTION IMPR iR\!:J&~'l;:~Jtf\:4~+;\ili"ii:'&'.iTOTAlSTREETic7....---7-..- ...."......,................"..........".----.,......".--...,.., .--.-... RAILROAD CROSSINGS GATEWAY BLVD RAILROAD CROSSING !~~~\!tT#;vt01'AL RAllROADCROSSINGS 9 ,000,000 STORM DRAINS ARCH CULVERT REPLACEMENT -- -- -.- -- AVALON DRIVE STORM DRAIN --- - - ---- --- BEACON STREET STORM DRAIN - --.-.- .-- .. "-...,, L1NDENVILLE STORM UPGRADE MISCELLANEOUS STORM DRAIN REPAIR ...---...---- ----------- ---....----------------.------- ,STORM DRAIN MASTER PLAN /IMPLEMENTATION : SWIFT AVENUE I MiCHELLE COURT STORM DRAIN CALIFORNIA AVE SEWER REPAIR -- _._--_._._---~ --------.-- E, GRAND AVE SEWER MAIN TRUNK ___________.u"'''_..... EAST HARRIS SEWER REPAIR __.___~.____._______m..__ EAST OF 101~~W!:B IMPR,,"!'W,P,:!I\I: E3 ~ C___ ~ST OF 101 REMAI~INGSWRJ.IIilPB.c.V\IV\I,-"HIV:D 8. EAST OF 101 SANITARY SEWER IMPROVEMENTS _______.________.u____. ___n.___m_ ___ ._ ~O~I3E~I.V.Q.If)t_J.~YlA_YSANITARY SEWER TRUNK MAIN FRANCISCO DRIVE SEWER TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Yea E 5 Bonds/Loans c R u o 5 G N o FUN Redevelopment (Tax Increment 2 FY 10- 4,500,000 FY FY 09-10 FY 08-09 FY 07-08 Est. Aval Prior Year FY 11-12 0-1 FY FY 09-10 FY 08-09 FY 07-08 Est. Aval Prior Year 4,500,000 PROJECT NAME IGIS,.,APcPEV. & COM.I'UTERIZED MAINT. MANG. SYSTEM iLlNDENVILLEIMPROVEMENTS, WW-,PH IV I'M,', .A,_Nf:!. OLE .REPAI_RJ'.R..O,G,.R"AM OUTFALL REPAIR PROJECT __.w. . _ __. _ iPUMP STATION #3 & SWIFT AVE SEWER IMPROV, ,PUMP STATION #4 (WIN, PH IV) IpUMP STATION RENOVATION ,REC'(CL.~W~TER FEASIf!ILlTY STUDY fSANITARY SEWER REHAB ISANITAR,(~E:"""ER INSPECTION PROGRAM I~ANJ!A_RY SEWER PUMP STATIQNNO. 8 UPGRADES iSANITARY SEWER PUMP STANTION NO.8 FORCE MAIN '[' SE: IS.M,", IC. _,.U,.", ',.p'.G,-, R -..A,',.D.'..E..' OF w. a, CP & PUMP ST A. WW, PH II S_EWER IMI"~CTFEE STUDY SE"",EftPIPE LINING I STRUc::.TURAL REPAIR I SEWER REHAB IMPROV. 'IWATER QUALlTYCONTROL PLANT EXPANSION WET WEATHER, PH I IWET WEATHER. PH II WEST 'WET WEATHER, PH II CENTRAL IWINSTON-MISC SANITARY SEWER REPAIR- WW, PH II ';;~~~lifJ!.~L.Jtf;:i;f~=;:~!~t,:_~~~_----'--'---~-- 20 00,000 219.000 284,000 20,000 PUBLIC FACILITIES AGENCY BUILDING IMPROVEMENTS BICYCLE LOCKERS REHAB PROGRAM CAPITAL IMPROVEMENT PROGRAM STUDY CITY FACILITY I BUILDING MAINTENANCE ________.. ____0' _._..._ _ __ ,. gIT"(I-J~L,L j\NNEX. EXPAN~ION CITY HALL ANNEX REROOF _____n_n__........ .. . _ .0_ _ CITY-WIDE SPACE ANALYSIS -..-------- -_._----_..~-_.. -- -- --- CITY SPACE NEEDS DANCE STUDIO FACILITY DAY CARE FACILITY _.. _____non _ __..___ ____ EMERGENCY GENERATOR REPL .I UPGRADE IF~E ~TAII()tII61 TRAINING TOWER PROJECT IF, IR, ESTATlQ~6~E)(TERIORREPAIR, S HILTON HOTEL SITE REMEDIATION _____ _.___ _. . no. _n... ........ ... ... _. _____ ~N...S..-,T.,A.". L".L.', A....D-,A,....'.MP. RO.,.v...E, M,EN T. S .,A.,T. ,CITY BUIL.,D IN ,G S LIBRARY IMPROVEMENTS --- ---- -_.._----,- . -------------- LOW MOD MI_SCEL,lN-JEOUS LADN ACQUISITIO_N MALNLlElRARY INTERIOR.L1c;HTING UPGRADES METAL EXTERIOR FENCE I GATES REPLACEMENT ----_ -_.._ ,._ __..___________________..__ " - ___ _______, - . _...n.._____ MILLER_AVENUE PARKINGSIRUCTURE MSB WALL LEAKS _____._n.___.___.n. ___ NEW CITY PARKING LOT ---.-.. -..... --. -. .-. .---. -. .-....- ----- - NEW MAIt!l~BR~'3'(NEI=QS.JI~SESSMNT & BLDG PLAN ORANgE f'.ARK RECREi\TIOfiBLJIL,DINGn _ ,. QRANGE P~RK SIIE_E:XPANSION/LAND ACQUISITION ()YST.ER.!,OI.NTMA'3INARE~IOQIA TION f'~lr:HINg QF.c:II.'LB'y.!l[)IN.GS __ f'jl,'3~NQ!.OT I"EnRMJI DISPENSnER I3I=.PL,jl,c::.EMENT PARKING LOT & BASKETBALL COURT IMPROVEMENTS -.--..- ~-'-,-----_..._----------_._----- ,-....- -. -. .... -... .,,--.. - .. --.. -..- f'LJC ,LAt',jD, ACQUI.SITION_ n f![JA..MlS,c::.ELl,!\NEQUS LAND ACQUISITION _ REROOF WESTBOROUGH RECREATION BUILDING TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G S 0 U R C E 5 Redevelopment (Tax Increment) Bonds/Loans Est. Ava; Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 50.000 5,000 5,000 ,000,000 14,000 00,000 5,000 5,000 5,000 50,000 8,348:oooT 200,000 1 1,255,0001 m_ , 5,0001 ' ,5,000 8,000 PROJECT NAME IREPLCMNT OF EMERG GENERATOR FIRE STAT. 64 IRI:PLCMNT OF EMERG (3ENERATOR CITY HALL & ANNEX IROOF INSTALLATION I ROOF SURVEY [OAK GRAND APARTMENTS i,SITE REMEDIATIONAT 'p SOUTH LINDEN AVE TRAIN STATION 'WESTBOROUGH REC CENTER HVAC INSTALLATION IlkiijPiW ':i'otAI..f>USLKfFAcIIiTiesmm -- 51,350 ~ BAY TRAIL IMPROVEMENT BRENTWOOD PARK FENCE ~~~~~t~~~~1~.~~:~~iHl(~~N~~RL~~~~iNT ~rTY HALL IRRIGATION REN()VI\,TION_ CITYWIDE ART ACQUISITION _.~._--_._--_..----,--- - .........---.-.-----.--.- ~CITYWIDE TREE PLANTING ICIVIC CENTER.lRRIGATlON REPLACEMENT liC, ,9, MM()N G" RE,',E,N,S,',I",RR,_.IG"A",T.I,O',N, R"EP,AIR P ROGR A"M, COMMON GREENS PARKING AREA SLURRY SEAL ___..____________u._______._.____,_ _'P'. _...___..____ c:Q'-1_M.QN GREE':NS STRlJGTURE ENHANCEMENT COMMON GREENS TREE REMOVAL ...._... ...._._._. ___..._..________________ __._.' __.___.._m_...._ _______ CQMMOt-l_<3.REENS TREE PRUNING __ COMMON GREENS PLAYGROUND EQUIP. REPLACEMENT COMMON GRNS STONEGATE IRRIG & WALKWAY LIGHT 26,650 CYPRESS & PINE RETAINING WALL EL CAMINO REAL CORRIDOR IMPROVEMENTS -----_.--~- --- --.... .. _.. - - ..------.- - . --- .-- --- GATEWAY BLVD ISLAND IMPROVEMENTS ___ ___ m..m...____ JUNIPERO SERRA TREE REMEDIATION .'.-.._. ,--..- ---------- LINEAR PARK TRAIL LINEAR PARK TRAIL PHASE II __________...__________n.. m _ . NORTH ACCESS ROAD TRAIL --..--...- -..---.--- ....- - ORANGE PARK PICNIC SHELTER BBQ REPLACEMENT __mo. _'_"__' - ____ _._._ ORANGE PARK BACKFLOW & MAIN LINE VALUE REPL ORANGE PARK BALLFIELD REPLACEMENT ---.... ..-. -.. ORANGE PARK BOCCE BALL COURT ENCLOSURE _.". ". .._..__n_ __ _....__ ORANGE PARK MASTER PLAN UPDATE ORANGE PARK SOCCER FIELD ASTROTURF - _.... ___._..__.n. ..._. ORANGE PARK SOCCER FIELD IRRIGATION REPL ORANGE PARK STORAGE SHED, BASEBALL FIELD PARADISE PARK IRRIGATION _...____._____________... __._ .__ ____non. ._______ PARKS DEPARTMENT FENCE REPLACEMENTS - -.-----.----. ---..- --. ---.-.---..-- f'LJ~CHA~E..12~F'ASSf~NGERVAN FOR REC PROGRAMS SELliCK Pi\RKuf'ICNIC AREA UPGRADE SOCCER / BALLFIELDS RENOVATION -- - --.-.- - ----- --- SPRUCE INTERSECTION _n______n ._ __ _. n. _n_.____.__ \I~RIOU.S_CJT'\'.GREEN SPOTS WEST BOROUGH LANDSCAPE IMPROVEMENT ._____._. -._ __.......... __ - __n_ _ _ _ _ ..- __ ____ _.______ _._ _ _ WES!ElQ.B2lJGH PARK BALLF-'-El,D IRRIGATION ,\^'-~TBQROUGH PARK IMPROVEMENTS WESTBOROUGH PARK PICNIC SHELTER REPLACE 21 I TRAFFIC AIRPORT BLVD & GRAND AVE TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G S 0 U R C E S Redevelopment (Tax Increment) Bonds/Loans Est. Avai Est. Avail Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 22 285,000 PROJECT NAME 'AIRPORT BLVD & MILLER AVE IAIRPORT BLVD & SAN MATEO AVE BAYSHORE/AIRPORT/SISTER CITIES iBICY(;L~DEJEC}ION LOOPS I CITY-WIDE STREET LIGHTING ICrrY~WIDE TRAFFIC MODEL iCOMMERCIAL AVENUE/SPRUCE AVE SIGNAL 1..--- - -. - ---- ICOUNTDOWN PEDESTRAIN UNITS IDUEllJQUE AVE & EAST GRAND AVE ,E. GRAND !WE/ALLERTON AVE IE. GRAND/HARBOR MASTER RD/FORBES BLVD E. GRAND AVE/HASKINS WY TRAFFIC SIG &INTSCTN IMP lLGB~NDAVE/L1TTLEFIELg AVE Ii W::LESAVE & OYSTER POINT BLVD EL CAMINO REAL / ARLINGTON DR SIGNAL EL CAMlNDREALiHICKEYINTERSECTION IMPRVMNTS ~..V. ~R. G...R~E. N..6. RIM. is. S.I oN.. R.D.T....RA...F. F. IC SIGNAL IFORBES BLVD / EAST GRAND AVE I FOB~~~.?LV[)./ ECCLES AVE TRAFFIC SIGNAL [FORBES BLVD/GULL ROAD GATEWAY BLVD & EAST GRAND TRAFFIC IMPR IGEN FEASIBILITY & PRELIM DSGN FOR TRAFF IMPCT FEE rl GRAND / EAST GRAND Ig~fi~~A6&D~~~i~~~6~~t~fv~I(;NAl, HARBOR WAY HICKEY BLVD INTERCONNECT HIGHWAY 101/ PRODUCE SIGNAL IMPR TO WB OYSTER PT BLVD TO NB 101ON-RAMP JUNIPERO SERRA BLVD./HICKEY BLVD SIDEWALK _..___..____.. _m...__ KING DRlJUNIPERO SERRA SIG UPGRD & INTSCTN IMP _.... __ .... n_ ____ _om .._ LINDEN / PINE TRAFFIC SIGNAL I MI~CELLANEOUSTR.A.FFIC IMPROVEMENTS MITCHELL AVENUE MUTCD UPDATE OPTICOM SYSTEM OYSTER POINT BLVD/RTE 101 NORTHBOUND ON-RAMP __..__ ____.._____ ____ _..______ ..___.._ "n' ___ _ ______ RESTRP AT DUBUQUE/OYSTER PT BLVD/NB 101 OFF-RP --.-. ---,..- -...---------..-------------------- .-----....-- RTE 101 NB OFF-RAMP TO E. GRAND AVE/EXECUTIVE DR --- --- - -- -- SIGN INVENTORY ---------------,-- ,. --------------------..----------------- SOUTH AIRPORT BLVD HOOK RAMP SOUTH AIRPORT BLVD/MITCHELL AVE/GATEWAY BLVD tS.-O..LJTH...A....IR...P.-. 0.. RT. B.LV.D....'.N. .O....A.... C.. C.. E.. S5 RD INTERSECTN ~()lJ:LI:iA~RPO~TBL",D/UT_AH AVE T~AF.FIC CALMlfiG 'p'RQ..(;RA~ . i TRAFFICIMP~CLFEESTUDY [UTAH AVE/HARBOR WAY !UTAH AVE OVER CROSSING ,__._ ____..______._. m....om __ WESTBOROUGH BLVD/GELLERT & OLYMPIC DR IMPR NFORMA TION TECHNOLOGY CITY SERVER ROOM _ ~ ..._u_____ ._. .._.. ~ .._~_....____._._.__ DISASTER RECOVERY PLANNING/PURCHASE ..-....... - ..- ---...--.. -------- FIBE~ N.ETWORK(MFIS) FINANCIAL / HUMAN RESOURCES SOFTWARE TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N D N G S 0 U R C E S Redevelopment (Tax Increment) Bonds/Loans Est. Ava; Est. Avail Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 - - I ! i I 23 PROJECT NAME I GEOGRAI'HICAL INFQRMA [ION SYSTEMS I GEOGRAPHICAL INFORMATION SYSTEMS, PHASE :IINTRANET - WEB PROJECT . .... LASER FICHE AG.ENDA MANAGER LASER FICHE, PHASE II . PERMITTING PROJECT, R& D [PHONE SYSTEM UPGRADE MAIN PBX POLICE CAD/RMS AND FIRE RMS UPGRADE t ----. -- - "--- - - - i SECURITY APPLIANCE & REPORTING ! UPGRADE CITY VOICE MAIL SYSTEM . h';'.~f. ;;fot~4i/olFORMJ"\1oN TECHNOLOGY AIRCRAFT NOISE INSULATION PROGRAM (ANIP PHASE XXI (SFIA TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G S 0 U R C E S Developer Fees Gas Tax Est. Ava; Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07 -08 FY 08-09 FY 09.10 FY 10-11 FY 11.12 - 50,000 36,000 PROJECT NAME 24 40,000 75,000 'STREETS IANNUAL SIDEWALK REPAIR PROGRAM ICOMMON GREENS SIDEWALK REPAIR PROGRAM CONCRETE SIDEWALK AT 1415 HILLSIDE BLVD. DEL MONTE AVE REHABILITATION EAST GRAND / DUBUQUE INTERSECTION EL CORTEZ DRIVE: IMPROVEMENTS GRAND AVENUE RESURFACING PROJECT .u.__.._________ _ __ GREENDALE AVENUE REHABILITATION __ n_._.____... .... . .......__ GUARD RAIL INSTALLATIONS iHUN;lINGTON~VE RESURFACING PROJ IMITCHELLAVENUE REIjAB IUTATION OAK AVENUE EXTENSION _________._"...__ ______.___n__u__________ ____ lPAVEME-NT MANAGEMENTLJP[)A TE PINEHURST WAY REHABILITATION REPAIR SO AIRPORT BLVD BRIDGE APPROACH SLAB [REPLACEMENT OFMEjAl.j'iYAR[)RAii. ON. HICKEY BLVD, I!iO.U. TI::'._. L._.IN._.D. EN.A..\/E. G. R~. D. E_. SEPARATION !i1 HEET SLURRY SEAL, 2005-2006 liT~EET SLURRY_S_E~L~20~6-2007' -- TANFORAN AVE REHABILITATION PROJECT ..__.....___..________,______u___, ,_ ... _. ______ _ 2006.-11.1' ~~EE.! REllU~~A.c:ING PROGRAM 2007-08 STREET RESURFACING PROGRAM ~(#M%t~~~~iil~~~~1Ji:~:o'o'm IUS 101 OFF RAMP AND HOOK RAMPS WESTBOROUGH STREET LIGHTS UPGRADE WEST ORANGE AVE SANITARY SEWER "A" STREET SANITARY SEWER ._ ___..._"______ _. - -"'___"0- . U_ .._ ALLERTON AVENUE SEWER MAIN ----.-----.-......, --. ----- BLOWER BUILDING AIR CONDITIONING SYSTEM _u" ._n..__ _..____"._._ ..., .__ ._. ___ ___ ___ _..______,. _____ ___ ____... ._._ __ CALIFORNIA AVE SEWER REPAIR -------------.-" ..----.-- E, GRAND AVE SEWER MAIN TRUNK - -.... -.. -,_.._---_._--~ --------- ---------- .- i::All!.I:f~RHIS _S.E_Wi::RFl.E:J>i\1B i::~LQF'1Q!~E:.\/YER I_MJ>R., \I'fVV ,-F'H IV- E3 & C _ E:1\~IQ~ _!Q1 ~E:":1A1NING.. SWR IMPR WV". PH IV-D.&E i::AST 91'!.01llA.NITi\RY SE~ER IMY.R.9VEr.<lEt-!TS FORBES BLVD.lDNA WAY SANITARY SEWER TRUNK MAIN ..___ - __________ __________n_______________ FRANCISCO DRIVE SEWER RAILROAD CROSSINGS GATEWAY BLVD RAILROAD CROSSING 'lqWtJ<fj'+"1XSfX..toTAn~AllROADCROSSIN(iS -,...--"-._.-,,........ . STORM DRAINS ARCH CULVERT HE PLACEMENT AVALON DRIVE STORM DRAIN --- ------ BEACON STREET STORM DRAIN I L1NDENVILLE STOHM UPGRADE. .. lr.<lISCE:UANEOUS STORM DRAIN REPAIR i STORM DRAIN MASTER PLAN LIMPLEMENT A TION 'SWIFT AVENUE / MICHELLE COURT STORM DHAIN TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year 5 0 U R C E 5 Gas Tax Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10.11 FY 11-12 G 12 N F U N 0 Developer Fees Est. Avai PROJECT NAME tPrior Year FY 07-08 GIS MAp DEV. & COMPUTERIZED MAINT. MANG. SYSTEM FY 25 0-1 FY FY 09-10 FY 08-09 00,000 50,000 95,000 L1NDENVILL~LMPROVEMENTS, WW, PH IV MANHOLE REPAIR PROGRAM _____ "m..____.. _________________n_ OUTFALL REPAIR PROJECT --------- ..,,-- - - ,PUMP STATION #3 & SWIFT AVE SEWER IMPROV. I PUMP ST A liON#.! (WVV, PH IV) PUMP STATION RENOVATION RECYCLE WATER FEASIBILITY STUDY SANITARY SEWER REHAB S~r-4ITAF!), Sf,WER INSPECTION PROGRAM SANITARY SEWER PUMP STATION NO.8 UPGRADES __ _ . . .... __ __ m .m _ _____ ___ __.. __... '_..' _0' _.....__._._ __ _ __ ____ SANITARY SEWER PUMP STANTION NO.8 FORCE MAIN _______.m'__ _..._. ... 0... _ ... '0_'" '0_'" _ ___ SE:IS~!C UPGRf\DEOF wacp & PUMP STA, WW, PH SEWER IMPACT FEE STUDY ..-----------.-------------,..- SEWER PIPE LINING :ST~tIc:TlJ:~LREPj\IRisEW~R REHAB IMPROV. vvAIER_C!UALlTY CONTROLPL!'.NT_ EXPANSION "",_ElvvEAIHEFl.' PHlu WET WEATHER, PH II WEST WET WEATHE:R,?H IICENTRAL WINSTON-MISC SANITARY PUBLIC FACILITIES AGENCY BUILDING IMPROVEMENTS __________ __. ._ ._ _____00 ____________________ ___ BICYCLE LOCKERS REHAB PROc;RAM CAPITAL IMPROVEMENT PROGRAM STUDY _. __ .._ ._..__..__._______________ __n __ CITY FACILITY I BUILDING MAINTENANCE _.... _..u._ ...... ... _ _m ___..____ _________ ____ __ CITY HALL ANNEX EXPANSION ____m_________.._ ... ... " __ _0' _____ ___ CITY HALL ANNEX REROOF _____.._____u__ _ ____ CITY-WIDE SPACE ANALYSIS CITY SPACE NEEDS DANCE STUDIO FACILITY DAY CARE FACILITY EMERGENCY GENERATOR REPL .I UPGRADE FIRE STATION 61 TRAINING TOWER PROJECT FIRE:~TA:r'OH6?EXTERIOR REPAIRS HILTON HOTEL SITE REMEDIATION ---------.- .- ---.- ...-..--.- .--- ..... -.. INSTALL ADA IMPROVEMENTS AT CITY BUILDINGS -,,~._..------..~ ----..--------------..-.------..-.---- .. - --..-. -.- LIElRABY-'r.1,F'~O-"E~.E~LS___ _ l,(jW. M()[) MISCI:LLi\NEQUS l.J\DNACClUISIIIQN MAIN LIBRARY INTERIOR LIGHTING UPGRADES ___._.______..____________u...u _~____..__ ____ ,METAL EXTERIOR FENCE I GATES REPLACEMENT [' M. .ILLER_....V.ENUE. _PI\~I<ING STRUCTURE ~B WAl,L !,EAK_S__ NEW CITY PARKING LOT _..__.. -'0-' _._...__ .. ._n_. _._______..______...___ _ _ ___ NEW MAIN LIBRARY NEEDS ASSESSMNT & BLDG P --........-..------.-.----------.---.- .. ....-..- ORANGE PARK RECREATION BUILDING 0___ _._ ._____~___.__._____.___._____ __'0' _.'_ __ 0.. __ _ _.... __..__.._________ _ __ ORANGE,F'ARK EITEE)(P_~N_S'_QN/LI\t_ID ACaUISITIO OYSTER POINT MARINA REMEDIATION ______._____. ______.__._.~n___________._____.___.._ __ PAINTING_OF CIl:.~_~LQ~~_______n __ PA~KIN.c:;LQ! ~r;..RM.II01!>PENSE_R R.I:PLAc=.EMEN.! PARKING LOT & BASKETBALL COURT IMPROVEMENTS _0_._._._________._________..... __ ________.__._.___.._____.___ .['UeLAND ACQUISITION___ _ B[)i\ MIs..C.E:LL!\t-I.I:Q~l,I\ND AC.Q.UI_SITION . REROOF WEST BOROUGH RECREATION BUILDING TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G 5 0 U R C E 5 Developer Fees Gas Tax Est. Avai Est. Avail Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07.08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 PROJECT NAME iREPLCMNT OF EM ERG GENERATOR FIRE STAT. 64 ,REPLCMNTOF EMERG GENERATOR CITY HALL & ANNEX ,~OOF INSTALLATION i ~O()~l;UR\lEy' [OAK GRANDAPARTMENTS [SITE REMEDIATION AT 27 SOUTH LINDEN AVE [TRAIN STATION pvv....ES-rBOROUGH RESS.~!:-I"fE~_I:i\lA.._ . c;lt:'~"f~k~~1Ig~ '..... TOTAL/PUBLIC FACllITIeS/ ....< .... "., '0" 100,000 3,671,000 26 .030.000 .987.000 I , PARKS i BAY T~AIL IMPROVEMENT I BRENTW9ClQ~~~EENCE IEl~llI\N-.OO[)F'ABIS IRRIGATION REPLACEMENT 'I CENTENNIAL WAY PHASEillJ LINEAR PARK) I CI.!Y.HALLIRRIGA TIONRENOVA TION 'ICITY'NIDE ART ACQUISITION CITYWIDE TREE PLANTING [CIVIC CENTER IRRIGATION REPLACEMENT Ic;OMMOI'4 GREENS IRRIGATI()N REPAIR PROGRAM [COMM...QN G~EEN::; PAR.K1N9 AREA SLURRY SEAL [COMMON GREENS STRUCTURE ENHANCEMENT IC(lMMON GBEENSTREE REMOVAL [COMMON GREENS TREE PRUNING COMMON GREENS PLAYGROUND EQUIP. REPLACEMENT COMMON GRNS STONEGATE IRRIG & WALKWAY LIGHT I - ICYPRESS & PINE RETAINING WALL 'I'E L CAMINO REAL CORRIDOR IMPROVEMENTS GATEWAY BLVD ISLAND IMPROVEMENTS ... u... ___..... ._...._____ __....._ __... _ JUNIPERO SERRA TREE REMEDIATION LINEAR PARK TRAIL LINEAR PARK TRAIL PHASE II NORTH ACCESS ROAD TRAIL ORANGE PARK PICNIC SHELTER BBQ REPLACEMENT I' O.RA.NG. E P.AR. K B. ACKFLOW.. & MAIN LINE VALUE REPL ORANGE PARK BALLFIELD REPLACEMENT fClBA/ojGE: PARK BOCCE B~LLCOU~T .ENCLOSURE 'ORANGE PARK MASTER PLAN UPDATE IO~AN~~~ARK~6_c(::~~i=IELD ASTROTURF IO~At-.I.G._.IO. F'A._..~..IS ::;QC;C.E~. f...I.E..LD.IR. RIG. .A. TlON. .REPL OBANGE PARKSTO~GE SHED, BASEBALL FIELD IPARADISE PARK IRRIGATION Pi\BKSDEPART.MENT FENCE REPl.A_CEPilENTS _. [PURCHASE 12-PASSENGER VAN FOR REC PROGRAMS ISELL.I....i:i<...PAR.KPII::N.IC.-_-.A.R. EAUPGR.AD.-E' -..- ::;Q.C;CIO.R '_f3t.LlflELDS RENOVATION SPRUCE INTERSECTION [yARIOUSCrry GBE:ENSPOTS , -------- !WE:STBOROUGH LANDSCAPE IMPROVEMENT WESTBOROUGH PARK BALLFIELD IRRIGATION ____..._______ ___ __n_, __ _____._. .__...... ._____.._____ WEST BOROUGH PARK IMPROVEMENTS WEST BOROUGH PARK PICNIC TRAFFIC AIRPORT BLVD & GRAND AVE TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year E 5 Gas Tax c R u o 5 G N F U N D Developer Fees Est. Ava; Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- 1-12 FY 0- FY FY 09-10 00,000 200,000 80,000 00,000 75,000 80,000 50,000 FY 08-09 00,000 200,000 250,000 Est. Ava; FY 11-12 I Prior Year FY 07.08 70,000 160,000 6,000 35,000 25,000 25,000 .50,000 80,000 45,000 40.000 3,000 7,455 PROJECT NAME :AIRP<:>RT BLVD & MILLER AVE 1f\IRPOgT_BLVD& SANMATEO AVE lBAYSHORE/"IRPORT/SISTER CITIES iBICYCLE DETECTION LOOPS I. CITy-WtDESTREETLIGHTING - .~_.__...m. . CITY-WIDE TRAFFIC MODEL COMMERCIAL AVENUE:/SPRUCE AVE SIGNAL COUNTDOWN PEDESTRAIN UNITS I[)U_B!)QlLEf\VE: U.A.ST GRAN[) AVE [E. GRAND AVE/ALLERTON AVE _.- . -----.-. ... --- E. GRAND/HARBOR MASTER RD/FORBES BLVD I E.GRAND AVE/HASKINS 'liYTRAFFIC SIG & INTSCTN IMP ~E:' GRAND AVE/LITTLEFIELD AVE ECCLES AVE & OYSTER POINT BLVD . ..____ ~. __ --.___ .____________.._n_ _..__ _. __ __ _.. o. ... .. _.__ __ _ EL CAMINO REAL / ARLINGTON DR SIGNAL E.L C.j.M...~..1 N.Q_RE.OA.i..I. HIC.K..EY.IN._ TERSEC.TIO.N.IM..PRVMNTS EVERGREEN DR/MISSION RD TRAFFIC SIGNAL FORBES BLVD / EAST GRAND AVE _________________________ ____. _.. .... __ _m_ _____ ___ __ IF.ORIlE:~I3L~DiECCLES AVE TRAFFIC SIGNAL IFORBES BLVD/GULL ROAD GATEWAY BLVD & EAST GRAND TRAFFIC IMPR !G~r-iFiAsIBILrry _& PRELIM [)SGN FOR TRAFF IMPCT FEE ~RAND / EAST GRAND G.....RA... Ni:JVIEWD~I"'E:.L(;~ANDAV. E SIGNAL GULL ROAD & OYSTER POINT BLVD __ .__.____.._..__._...._ - __n. __ ... _.. ._._.____... ____ HARBOR WAY - __. ..._n.___.. .._ __ _ ..~. __ .._ .._.. ___ ______ HICKEY BLVD INTERCONNECT ----"--_.. --... -- -- - -- -- .-. -- - -- HIQH_VV"Y_1()1.L!'.~O[)UCE_ SIGN"L_ I",PR T.Q\lVIlOYSTER PT BLVD TO NB 1010N-RAMP JUNIPERO SERRA BLVD.lHICKEY BLVD SIDEWALK __.._.____ __ - __ _m ~._..._._____ _______ _ ....___.._.. , KING DR/JUNIPERO SERRA SIG UPGRD & INTSCTN IMP ___no _u_._ ____.________._ LINDEN / PINE TRAFFIC SIGNAL ....__.._ _., __ - __.. ____ ____ _____.__ ____.u_u .____n MISCELLANEOUS TRAFFIC IMPROVEMENTS - ----..-------..... ..- ---., . .. ...- MITCHELL AVENUE --.----..---.---- ------ . MUTCD UPDATE OPTICOM SYSTEM ________.__.n_____.u....___.___ OYSTER POINT BLVD/RTE 101 NORTHBOUND ON-RAMP ____...___.___.____. ._.. ..... _. ._____.._____.__.u.u_ _ .... _ _. _. .___ RESTRP AT DUBUQUE/OYSTER PT BLVD/NB 101 OFF-RP RTE 101 NB OFF-RAMP TO E. GRAND AVE/EXECUTIVE DR -.-.------...--- ----.-----.- SIGN INVENTORY -..---...---.---.-- -.--------..---- SOUTH AIRPORT BLVD HOOK RAMP SOUTH AIRPORT BLVD/MITCHELL AVE/GATEWAY BLVD IES.-.Q-UTI-i ~1~~QBl ~1J[)/N9 A.C CESS RD INTERSECTN SOUTH AIRPORT BLVD/UTAH AVE __ _.... ___ __. - - _.____.. .__ .__.__._.__u. u u _ __ __ .___m_._ TRAFFIC CALMING PROGRAM ___________ ___u._.__." TRAFFIC IMPACT FEE STUDY IUTAH AVE/HARBOR WAY IUTAHAVEOVERCROSSING WESTBOROUGH BLVD/GELLERT & OLYMPIC DR IMPR 27 INFORMATION TECHNOLOGY c:1!,"-S~~r::~!!Q0r.1__ ___ DISASTER RECOV_EgY_f'L.A..N.NING/PURCHASE E'BE~1'IE:J:VVQ~Kl!.1.F.1~L _____ __ FINANCIAL I HUMAN RESOURCES SOFTWARE TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G 5 0 U R C E 5 Developer Fees Gas Tax Est. Ava; Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 28 PROJECT NAME GEOGRAPHICAL INFORMATION SYSTEMS [GEOGRAPHICAL INFORMATION SYSTEMS, PHASE IINTRANET - WEB PROJECT LASER FICHE AGENDA MANAGER !CASER FICHE, PHASE II 'PERMITTING PROJECT, R & D [PHONE SYSTEM UPGRADE MAIN PBX I POLICE CADIRMS AND FIRE RMS UPGRADE I SECURITY APPLIANCE & REPORTING I UPGRADE CITY VOIC TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 I N G S 0 U R C E S Measure A Sewer Enterprise Est. Avail Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 I Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11.12 51,000 200,000 0,000 30,000 30,000 30,000 I 60,000 9,700 i 430,000 110,000 565,000 900,000 900,000 900,000 350,000 700,000 700,000 700,000 10,70ll 15,000 55,000 55,000 60,000 60,000 PROJECT NAME STREETS i\NNI!AL_S1De:Y"-ALKHEF'AIR PROGRAM COMMON GREENS SIDEWALK REPAIR PROGRAM ---- ---.-.- ._-- --------- ---. ... --- ...-------... ..- ---.. ....-- ..-- CONCRETE SIDEWALK AT 1415 HILLSIDE BLVD. ___00____'_-. __. __________n DELMONTE AVE REHABILITATION EAST GRAND I DUBUQUE INTERSECTION EL CORTEZ DRIVE IMPROVEMENTS -----------..---- - . ....... -- ...-- GRA/ljD AVENUE RESURFACING PROJECT GREENDALE AVENUE REHABILITATION ,--------------- - GUARD RAIL INSTALLATIONS ____~___._.__.._._...._... .__--00_--__...------ HUNTINGTON AVE RESURFACING PROJ -------------- -- -.-.------...--------- MITCHELL AVENUE REHABILITATION ---- ... -- . -- -- . -- .. . ...---- OAK AVENUE EXTENSION ----------.-.-. . PAVEMENT MANAGEMENT UPDATE __ _. .__ ... ____n__...__ . _____m___________ __ _ ____ PINEHURST WAY REHABILITATION -- _____..________u___, _. _ ...___ ______ _.. _0. _ ____ REPAIR SO AIRPORT BLVD BRIDGE APPROACH SLAI ....___..__ .___._____"._....._______._..___.__..__....__n________._ ___ REPLACEMENT OF METAL GUARDRAIL ON HICKEY BLVD, _____.~____.____..______.___ ....n_..._.__.._ _ .._.._.. ___ _ _.. _ ..___ SOUTH LINDEN AVE GRADE SEPARATION STF~EET SLURRY SEAL, 2005-2006 STREe:IShURRY SEAL,2006-2007 TANFORAN AVE REHABILITATION PROJECT -' .. - '.. .-- 2()0!-07 ST~e:I:T RESURFACING PROGRAM 12007-08 STREET RESURFACING PROGRAM 2007 ~08 CAPE SEAL AND SLURRY SEAL PROJECT [US 101 FLYOVER TO OYSTER POINT BLVD !IUS 101 OFF RAMP AND HOOK RAMPS WESTBOROUGH STREET LIGHTS UPGRADE WEST ORANGE AVE 29 STORM DRAINS ARCH CULVERT REPLACEMENT AVALON DRIVE STORM DRAIN . ----.----.--.- .--.-, -.-------..--..-----., BEACON STREET STORM DRAIN -., ,,-......- ---.--.------.-." -- -- _ . --. .-----. -. L1NDENVILLE STORM UPGRADE . ....__._..______. __n.._ .__.__.._ ___ MISCELLANEOUS STORM DRAIN REPAIR STORM DRAIN MASTER PLAN I IMPLEMENTATION SWIFT AVENUE I MICHELLE COURT STORM DRAIN SANITARY SEWER "A"~:r~EE}~~J:T"-R)'_ SI:\^IER, ~LhERTON A-"'.ENlJE_S_E\'iI:R.MAIN B_LOIJV!=g.IlLJILDINC;~I~ CQf':I[jIT:19N c:;_ALlFORNIA AVE_S_E..WJ:g_Re:~AJR__ 1:'C;BJ'N[j~\,E SE\'i.E.R.MAIN TI~UNK e:AST HARRIS_~I:.'JYe:RBEPAIR. __ e;,AST Qf_!(j1 SEWER-'MF'R,,,vvvv~Pf:lIV: B S. C EAST OF 101 REMAINING SWR IMPR WW, PH IV-D & EASTOFlO1SANlTARYSEWERiMPROVEMENTS ----------.---. _._-_._-~----_._------------ --. -...-.--- -- F.QR~I:~~_LVQ.lDNA_\^IAY !;ANITARY SEWER TRUNK M~IN FRANCISCO DRIVE SEWER RAILROAD CROSSINGS GATEWAY BLVD RAILROAD TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year U R C E S Sewer Enterprise FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 - 90,000 i 10,000 5,000 5,000 5,000 50,000 50,000 50,000 50,000 50,000 195,000 195,000 195,000 95,000 46,300 40,000 40,000 40,000 40,000 500,000 o 40,000 95,000 40,000 25,000 s Est. Avai Prior Year 2 G 11 FY N 0- o FY N FY 09-10 F U Measure A FY 08-09 FY 07-08 PROJECT NAME '1315 MAP DEV, &COMPUTERIZED MAl NT, MANI3. SYSTEM r--- i L1NDENVILLE IMPROVEMENTS, WW, PH IV I MAN!10LEREPAIRF'ROGRAM IOUTFALL REPAIR PROJECT IpUMP STATION #3 & SWIFT AVE SEWER IMPROV. PUMP STATION #4 (WW, PH IV) fpUMP STATION RENOVATION RECYCLE WATER FEASIBILITY STUDY I SANITARY SEWER REHAB 'ISANrfARY SE':WER INSPECTION PROGRAM SANITARY SEWER PUMP STATION NO, 8 UPGRADES SANITARYSEWER PUMP STANTION NO.8 FORCE MAIN ~_EISMIC UPQRADEOF _WQ CP & PUMP STA, WW, PHil _ SEWER IMPACT FEE STUDY ____ ___ ____. n_ _ __. . . _ _n_ _________ ____ SEWER PIPE LINING _________________._'_" _. _.. - ___ ___n___ STRUCTURAL REPAIR / SEWER REHAB IMPROV. ______.__,___, . .. .._.. . _________m___ ___ WATER QUALITY_CONTROL PLANT EXPANSION \^'-ET INEATHER, F'H I WET WEATHER, PH II WEST Est. Avai Prior Year 500,000 3,200,000 00,000 50,000 .... ~9Cl,<lOO 30 6,000 _3~.l)(l~_ 25,000 . -loo,oooT -- 6,000 PUBLIC FACILITIES AGENCY BUILDING IMPROVEMENTS BICYCLE LOCKERS REHAB PROGRAM CAPITAL IMPROVEMENT PROGRAM STUDY CITY FACILITY / BUILDING MAINTENANCE ___...___ n_. __ _______ CITY HALL ANNEX EXPANSION ,...n._.... _____________ ._._.. _____ CITY HALL ANNEX REROOF _____n___n______.. n'''_ _. _ ________ _.._ ICITY-WIDE SPACE ANALYSIS CITY SPACE NEEDS DANCE STUDIO FACILITY - .-..- -------- ,-.- -- ---- DAY CARE FACILITY EMERI3ENCY GENERATOR REPL .I UPGRADE FIRE STATION 61 TRAINING TOWER PROJECT FIRE STATION 65 EXTERIOR REPAIRS IHILTON HOTEL SITE REMEDIATION - ---.. - --"'-- --- ----------- INSTt'LLAI:Jt.I~P~()VEMENTS AT CITY BUILDINGS L1BRARXIMPROVEMENT_S _ I,Q',',' M_()D .M.I?CEL~NE:()US LADN ACQUISITION MAI.N LIBRARY It-jTERIOR LIGHTING UPGRADES METAL EXTERIOR FENCE / GATES REPLACEMENT ___.on______ ___,___,.,.,... ____.o___n_______ iMI.LLERAVENUE .PARKINGS. TRUCJ.URE MSB WALL LEAKS ______________._ "_'n ..___. _____ ..___.0__ ,NEW CITY PARKING LOT I NEW MAIN LIBRARY NEEDSASSESSMNT & BLDG P -_._--_._-_.,~-.~_. -----------.-' - -- ..--... -. -- -- ORANGE PARK RECREATION BUILDING _".________n__..._______,.._ ....._ _.____.on___ ORANGE PARK SITE EXPANSION/LAND ACQUISITIC -~-._., ._..._-_.~._-----------_._--. OY.1>l.ER POINTr.1A~INARE~E:DIATION PAINTING OF CITY BUILDINGS --------...--.',.--------..--------- PARKING LOT PERMIT DISPENSER REPLACEMENT __._____.______________ ______ __ ___ ..___n________________ _. .._ PARKING LOT & _E!A!)t<EJ_B~l",Lc:OURT IMPROVEMENTS F'l.lc::_I,At-j~ACQUISIT-'()N_ RDA MI~CEL~f':I_E.O.u..s-'AN[)A_C_QUISITION BEROOF WESTBOROUGH RECREATION BUILD' -.,-----...-. _. --- TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Yea G FY 11 N o N F U Measure A 0-11 FY FY 09-10 FY 08-09 FY 07 -08 Est. Avai Prior Year PROJECT NAME REPLCMNT OF EMERG GENERATOR FIRE STAT. 64 REPLCMNT OF EMERG GENERATOR CITY HALL & ANNEX ___ __._ .___.... .. _. _. __ __n......._____ ROOF INSTALLATION _..____~__ n_____ "_ ROOF SURVEY -------------. --- OAK GRAND APARTMENTS --~.. -- -- --- SITE REMEDIATION AT 27 SOUTH LINDEN AVE TRAIN STATION -- ---- ..-------- - WEST BOROUGH PARKS BAY TRAIL IMPROVEMENT ____________..__ ___"_____, .. '0'__ BRENTWOOD PARK FENCE BRENTWOOD PARK IRRIGATION REPLACEMENT _._-,-_.~.~._._._------ -------------." -- C_Et-lT~NNIAL W~YPHASJ:III (L1NEARPARK) C1'!Y HALL IRRIGATION RENOVATION C;I!"WII:JE ARTACOUISITION C;IT.YW!DETREEPLANTING CIVIC CENTER IRRIGATION REPLACEMENT __",_,__.. ..__~_..______________ n_ ..u__n_ COMMON GREENS IRRIGATION REPAIR PROGRAM _..____________,_ _.....___...__....._.._..___,_" _._ n_ __. _ n_ ___..._n C()~~QN(3~IOENS PARKING AREA SLURRY SEAL c:Qr.1~Qf'-lGRIOENS S!RUC!IJ~IO.ENHJ\NCEMENT COMMON GREENS TREE REMOVAL ________.___,_ u____ ..__.. ___._.__ .._____________ C;9r.1~QNG~EIONS TREEF'I~tJNIN<3 . COMMON GREENS PLAYGROUND EQUIP. REPLACEMENT ________'__' - ..._._. ___________.._______n___..___ _ _ COMMON GRNS STONEGATE IRRIG & WALKWAY LIGHT CYPRESS & PINE RETAINING WALL ------_.0.....'..- ._____ _ _____0.____________.. . _ ~~ CAMI,,!O.BEAL c:QR~IDORIr"P~gVEMENTS 9.ATEWAY ElL\iQ.IS""ND Ir"PROVEMENTS JLJNJf'~~()~IOR~ .TR.EIOR.I=r"EDIA TION LINEAR PARK TRAIL ------ ----- LINEAR PARK TRAIL PHASE II --- --.----,.- . ..-.- ~ ---.-.- NORTH ACCESS ROAD TRAIL ---.. -.. - --..---.---- -.--- -. -- ..-.. Cl~f'-lGE F'ARK PICNIC SHELTER BBO REPLACEMENT ORANGE PARK BACKFLOW & MAIN LINE VALUE REPL ORANGE PARK BALLFIELD REPLACEMENT ORANGE PARK BOCCE BALL COURT ENCLOSURE ____n.... ...~._.__ .____._ __..___n__.. ,_.. .. _. _ . __. ___._n_... ._ ___..___... _ ORANGE PARK MASTER PLAN UPDATE ClI<Af'-lGE F'I\BI< .!>Oc:~~R FI.ELD ~T~OTURF . ORANGE PARK SOCCER FIELD IRRIGATION REPL ___._____. ._._., ..n___.....____n_____. . ,__.....__....___...n. ..__ 91<Af'-lGE Pi\BI<.ST()RP,GE SHED,BASEBALL FIELD PARADISE PARK IRRIGATION --- ._-- -----. -------. ...----. -.--. .-., .. PARKS DEPARTMENT FENCE REPLACEMENTS ____ _ .__ .._.__... ..__.. ..~_ u u.. .. _____m. _ _ _. f'LJ~9:iI\SE12-PASSENGE~ VAN FOR REC PROGRAMS SELLICK PARK PICNIC AREA UPGRADE ---------.-.-..--.--,. -, ---.. ... -.----------------- SOCCER I BALLFIELDS RENOVATION ------.....---.---.-..-.-------...-.-.-..-. -...- S.P~.lJ.C~Ii!~B~IOCTLOt-.l_ VARIOUS CITY GREEN SPOTS ___________m.___...__.m _. _ .. ..._ ..___n___________ :-^J!,STBOROUGH LANDS.c:APE .IMf'R.Q\I~MENT WESTBOROUGH PARK BALLFIELD IRRIGATION ________.._..,_._.. .___ ...... __..__.__ ___.n_ ____ ___._ ____ WESTBOROUGH PARK IMPROVEMENTS -----------..-----.---.------... - ... - --- WESTBOROUGH PARK PICNIC SHELTER ~- AIRPORT BLVD & GRAND AVE TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G 5 0 U R C E 5 Measure A Sewer Enterprise Est. Avai Est. Avail Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10. FY 11-12 I Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10-" FY 11.12 - . - 32 PROJECT NAME !AIRPORT BLVD & MILLER AVE iAIRPORT BLVD & SAN MATEO AVE IBAYSHORE/AIRPORT/SISTER CITIES BICYCLE DETECTION LOOPS CITY-WIDE STREET LIGHTING CITY-WIDE TRAFFIC MODEL COMMERCIAL AVENUE/SPRUCE AVE SIGNAL ______._____ _________....._... - _..________ n__ COUNTDOWN PEDESTRAIN UNITS ____.n_... __ __ __ ,_.. '. _ ._m_ ___ m_ -..... .0_ .. DUBUQUE AVE & EAST GRAND AVE ___ ______________________' _m__ __ _____ ____0'_"_ iE. GRAND AVE/ALLERTON AVE IE. GRAND/HARBOR MASTER RD/FORBES BLVD iE, GRAND AVElHASKINSWV TRAFFIC SIG & INTSCTN IMP :E. GRAND AVE/LITTLEFIELD AVE 1"- - -- -- - -- --- --- -- I'ECCLES AVE & OYSTER POINT BLVD _..____ -'-0.. __ _. ____ EL CAMINO REAL / ARLINGTON DR SIGNAL E....L.. c. Ar.AINO...R.E.~L:./HICK. EY.. INTE.R.SE. C. liON IMPRVMNTS EVERGREEN DR/MISSION RD TRAFFIC SIGNAL IEORBESBLVQ i EAST GRAND AVE . . IFORBES BLVD / ECCLES AVE TRAFFIC SIGNAL IFORBES BLVD/GULL ROAD ____________..__..._______n__ GATEWAY BLVD & EAST GRAND TRAFFIC IMPR (3~NFEASIBILlT)'& pRELIM DSGN FOR TRAFF IMPCT FEE GRAND / EAST GRAND GRANDVIEW DRIVE / GRAND AVE SIGNAL __________. ____ _____.. m_ __.... __ 00 _ __ ____ ___ ____ GULL ROAD & OYSTER POINT BLVD rHARBO,RWAY .u__ . HICKEY BLVD INTERCONNECT HIGHWAY 101/P'RODlJCE SIGNAL IIMPR TO WB OYSTER PT BLVD TO NB 101ON-RAMP JUNIPERO SERRA BLVD.lHICKEY BLVD SIDEWALK KINGDRlJUNIPER() SERRA SIG UPGRD & INTSCTN IMP ILlNDEN /PINE TRAFFIC SIGNAL [MISCELLANEOUS TRAFFIC IMPROVEMENTS I MITCHELL AVENUE MUTCD UPDATE OPTICDM SYSTEM OYSTER POINT BLVD/RTE 101 NORTHBOUND ON-RAMP ____________ ___ __ __ u,_, __ _. ______ _"'0""___' __ __ '. __ .0. __ ._.... _ _ RESTRP AT DUBUQUE/OYSTER PT BLVD/NB 101 OFF-RP ______ _____ __ 00 ___n 00 _______ __.___ RTE 101 NB OFF-RAMP TO E. GRAND AVE/EXECUTIVE DR ___ m_, iSIGN INVENTORY __n' ____om ___ __________.._____..._. _ SOUTH AIRPORT BLVD HOOK RAMP ~OU!H AIBEORfsLVD/MITCHELL AVE/GATEVVA Y BLVD ,SgU!H_ ~Bf'()B.!E3L V[)/NO ACCESS .BD INTERSECTN ~~QUI_Hp.Ifl!,OB.!.BL\lD/UTAH AVE TRAFFIC CALMING PROGRAM __...n ___.__. _ _ ...__ ... ~_ . _:' . ____ TRAFFIC IMPACT FEE STUDY .-- -.-.- - . .- ..-.--..--.---.--.----.-.--- UTAH AVE/HARBOR WAY UTAH AVE OVER CROSSING -"..-.--..'-. -----------.----.----.- 'WESTBOROUGH BLVD/GELLERT & OLYMPIC DR IMPR ~,.,....'."...,'.'..!..,.........,.."'...,...........,.......'........,.............,.......',....'TO... ....,.."'...ll.....TRA...............F.F....IC...................................................................................'.. . -,'.'..,l".-""'_..+..+,.:..".-9~"':,".,-.-,,,.~:.f*,-~f-.-~~::'~""'>:' ",' 'C"': '. . . ...... :. ":.:::::::::":::::::::::::.:::::':::"':":: I;::::::I::::::~OLOGY__=~ . CITY SERVER ROOM 1~11~~~~~~~~V(~~Tl,LANNING/P-lJRCHASE- FINANCIAL / HUMAN RESOURCES SOFTWARE 6,800 287,000 TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N D I N G 5 0 U R C E 5 Measure A Sewer Enterprise Est. Avai Est. Avail Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11.12 I Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 I i 50,000 50,000 50,000 33 PROJECT NAME rGEOGRAPHICAL INFORMATION SYSTEMS <3100GBAF'HICAL INFORMATION SYSTEMS, PHASE INTRANET - WEB PROJECT lLP.SEB ~iCt-iE AGENDp, ~ANAGER I LASER FICHE, PHASE II I PERMITTING PROJECT, R & D PHONE SYSTEM UPGRADE MAIN PBX POLICE CAD/RMS AND FIRE RMS UPGRADE i SECURITY APPLIANCE & REPORTING ! UPGRADE CITY VOICE MAIL SYSTEM ~:(!ll(N1S~!l!~i'A~ItjFl:)itt.l,A !lQ"'TECHNOlOGY....... ... ..... '. ---, TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N D N G 5 0 U R C E 5 Storm Water Other Est. Avai Est. Avail Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07-08 FY 08 -09 FY 09-10 FY 10- FY 11-12 - 8,000 60,000 60,000 60,000 : 60,000 60,000 40,000 i I i ~ STREETS lAt>jNLLAL SIDf:'WALK REPAIR PROGRAM ICOMMON GREENS SIDEWALK REPAIR PROGRAM CON(;F{FrESIDEVVALKAT 1415,HILLSIDE BLVD, DEL MONTE AVE REHABILITATION ____n__________... __ ,_, . ______ _ _....__ lE, A ST,GB,f\t'l"D,_,',D, UB,',U""Q,',.U""E INT, ,E, R, SEC TION EL CORTEZ DRIVE IMPROVEMENTS GRAND AVENUE RESURFACING PROJECT 113,' R"E-,',',E,N-',D _A, LE, ',A,'T,E:N,_U.,E"',R',E.',.H_,,A,B I,L,ITATlON <3U.ARD _F{,A.IL.Lt>jS!ALl,A, TIONS HUNTINGTON AVE RESURFACING PROJ i~liCHEL,L_AVENUE REHABILITATION i OAK AVENUE EXTENSION IIPAVEMENiMANAGEMENT UPDATE PINEHURST WAY REHABILITATION t---------------------- . ..- ---- --..------- -- '[REPAIR SO AIRPORT BLVD BRIDGE APPROACH SLAB REP~(;EMENr:()FPt1.,E.!A,L,-,GU ARDRAIL ON HICKEY BLVD. SOUTH LINDEN AVE GRADE SEPARATION ______________ ______ ___00 __00__ .._ STREET ~LURRY SE,A.L, 2005:21)06 STR_Ef:'T SLURR.YSEAL, 2006-2007 TANFORAN AVE REHABILITATION PROJECT 2006-07 STREET RESURFACING PROGRAM 2007-08 STREET RESURFACING PROGRAM 2007-08 CAPE SEAL AND SLURRY SEAL PROJECT US 101 FL YOVER TO OYSTER POINT BLVD US 101 OFF RAMP AND HOOK RAMPS WESTBOROUGH STREET LIGHTS UPGRADE WEST PROJECT NAME 64,000 34 ,000,000 1 ,000,000 STORM DRAINS ARCH CULVERT REPLACEMENT _______ _u_ ______ ______ AVALON DRIVE STORM DRAIN ---------------------- -------- BEACON STREET STORM DRAIN L1NDENVILLE STORM UPGRADE __ _0' __ ___ _ . _ no. . MISCELLANEOUS STORM DRAIN REPAIR ---------- -- -- -- -- " STORM DRAIN MASTER PLAN I IMPLEMENTATION 'SWIFT AVENUE I MICHELLE COURT STORM DRAIN SANITARY SEWER "A" STREET SANITARY SEWER ------------- -- -- ---------- -- ALLERTON AVENUE SEWER MAIN --- . - BLOWER BUILDING AIR CONDITIONING SYSTEM - _'_ __'_'____u' _0' _ 0' ',__ __ CALIFORNIA AVE SEWER REPAIR _______._____ u_ .. _ __.. _' _n. 'n'_ __ . __ . .. _ E_ GRAND AVE SEWER MAIN TRUNK _________ ____________________________ n_ __ __ __ EAST HARRIS SEWER REPAIR ___ ~__ __n________________ __ __ ~~LQF'101 ~EVVEH IMF'R,VVVV,PH IV- B & C ~~~~~ ~~~~H~~~~~Gs~:~~~:~R~t~~~i~D&E IFO. RBES BLVD.lDNA\'iAYSANITARY SEWER TRUNK MAIN FRANCISCO DRIVE SEWER TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year N G S 0 U R C E S Other 1-12 FY 0- FY FY 09-10 FY 08-09 FY 07 -08 Est. Avai Prior Year 78,000 12 11 FY F U N 0 Storm Wate, Est. Ava; Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10- - PROJECT NAME IGI~MAPDEV. & COMPUTERIZED MAl NT. MANG. SYSTEM ILlNDENVILLE IMPROVEMENTS, WIN, PH IV MANHOLE REPAIR PROGRAM OUTFALL REPAIR PROJECT IPUMPSTATION #3 & SWIFT AVE SEWER IMPROV. PUMP STATION #4 (WIN, PH IV) PUMP STATION RENOVATION -.......-.--.---..--- ---.- ....--.. -- - -- RECYCLE WATER FEASIBILITY STUDY -- -- --- SANITARY SEWER REHAB - ._,___ ___n_ '__'_' .. . SANITARY SEWER INSPECTION PROGRAM ------------...-----...---- --- ----- SANI!ARY SEWER PUMP STATION NO.8 UPGRADES SANITARY SEWER PUMP STANTION NO.8 FORCE MAIN ....,'.-- -.- - - SEISMIC UPGRADE OF WQCP & PUMP STA.. WIN, PH SEWER IMPACT FEE STUDY SEWER PIPE LINING _______________ m_____ STRUCTURAL REPAIR I SEWER REHAB IMPROV. . . - -. ." ,- .. Iw _..A.._.T....E.R.._.Q.nU.AL..IT_Y_.C..O NT.RO. L PLANT EXPANSION WET WEATHER, PH I WET WEATHER. PH II WE WET WEATHER, PH II CEI WINSTON-MISC SANITAR 35 I PUBLIC FACiliTIES ___ AGENCY BUILDING IMPROVEMENTS BICYCLE LOCKERS REHAB PROGRAM CAPITAL IMPROVEMENT PROGRAM STUDY CITY FACILITY I BUILDING MAINTENANCE .-- .. CITY HALL ANNEX EXPANSION 0.----.__-----..-...... ,.___.. _ .. _ CITY HAll ANNEX REROOF -- ------------------- CITY-WIDE SPACE ANALYSIS CITY SPACE NEEDS DANCE STUDIO FACILITY DAY CARE FACILITY EMERGENCY GENERATOR REPL .I UPGRADE FIRE STATION 61 TRAINING TOWER PROJECT FIRE STATION 65 EXTERIOR REPAIRS - -..---- ------- --------- - ------- - ---- HILTON HOTEL SITE REMEDIATION 0' .....,._. ". _.__. ._. _ _. INSTALL ADA IMPROVEMENTS AT CITY BUILDINGS __.._. ___ __on __.._____ ____ _ ___ LIBRARY IMPROVEMENTS ---------------...-------------... ...------- - LOW MOD MISCELLANEOUS LADN ACQUISITION ___________ ..___. __ - _____.u.n_____..___._.____ _ .__ MAIN LIBRARY INTERIOR LIGHTING UPGRADES _ ----- -,- ..- ---...---.---- -.,.. -.- METAL EXTERIOR FENCE I GATES REPLACEMENT - __ ___. ..n. ___ ____ MILLER AVENUE PARKING STRUCTURE ____ ....____ _..___.__.__.____._._ ._.n____._ MSB WALL LEAKS -, .--......---.. -...... NEW CITY PARKING LOT ~'EW MAIN L1BRARY-N-E-EDS ASSESSMNT & BLDGP -- -- ..- --~--------_._-------------_..._... .--. -.. .----..-..- - ...._--- ORANGE PARK RECREATION BUILDING ORANGEPARK-SiTE-EXf'ANSION/LAN......D..A. CQUISITION...... _______._____n_____. .______._ __ ..______._.._______ OYSTER POINT MARINA REMEDIATION ~---_.__._--_._...__._--... .---' -'-- -. ---..--. PAINTING OF CITY BUILDINGS ~------~-_._--------_._--- PARKING LOT PERMIT DISPENSER REPLACEMENT .~~_._-------_._..._._---,,_....._.__.......- -.'-.-- ...... -- ...- --- .. - -'.' --..-. - PARKING lOT & BASKETBAll COURT IMPROVEMENTS -----~_._._._--_._----------------_. .---- -----. --.--..- ------._- pue LAND ACQUISIT19.N_ _ _ u_ ._____ RDA MISCELLANEOUS LAND ACQUISITION - -.-- -.- .. --.. -- --. REROOF WESTBOROUGH RECREATION BUILDING TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G S 0 U R C E S Storm Water Other Est. Avai Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07-08 FY 08-09 FY 09-10 FY 10.11 FY 11.12 - -+ 60,000 75,000 75,000 50,000 50,000 250,000 75,000 25,000 60,000 75,000 _ 75,000 150,000 25,000 60,000 75,000 75,000 150,000 67,000 5,000 20,000 25,000 25,000 PROJECT NAME IREPLCMNT OF EMERG GENERATOR FIRE STAT, 64 !REPLCMNT OF EMERG GENERATOR CITY HALL & ANNEX ,ROOF INSTALLATION iROOFSURVEY ',OI\K (3RAND APARTMENTS iSITE REMEDIATION AT 27 SOUTH LINDEN AVE ,TRAIN STATION Iw ESTBOROUGH REC CENT_r::_'3...~VAC It:lS!AL~I\!IQt::J_ . '. ,.... " TOTAL PUBLIC FACILITIES .............,."."..--.--..........-......, ........"...........,., . PARKS l_n___uu___ I BAY TRAIL IMPROVEMENT IBRE~TWOQD PARK FENCE lBRENTWOOD PARK IRRIGATION REPLACEMENT Ic:EN_T!'!lNIAI.\\III'YF'tii\SE III ( LINEAR PARK ) ICI!Y_tii\LLJ~RIGI\TION RENOVATION CITYWIDE ART ACQUISITION .... _..._......_..._ __n_______. _ _ __ ICITYWIDE TREE PLANTING ________ ...._n...___________,. _ .... CIVIC CENTER IRRIGATION REPLACEMENT COMMON GREENS IRRIGATION REPAIR PROGRAM (COMMON GREENS PARKINGAREA SLURRY. SEAL COMMON GREENS STRUCTURE ENHANCEMENT ______________________ __ ___..... '.. .. _n ___ __ ____._ m__ _n__ ,COMMON GREENS TREE REMOVAL c;QMMQNGRr::Et::JS TREE PRUNING _ COMMON GREENS PLAYGROUND EQUIP. REPLACEMENT --- ------- ---------------- ---- COMMON GRNS STONEGATE IRRIG & WALKWAY LIGHT 50,000 36 54,000 25,000 CYPRESS & PINE RETAINING WALL EL CAMINO REAL CORRIDOR IMPROVEMENTS GATEWAY BLVD ISLAND IMPROVEMENTS JUNIPERO SERRA TREE REMEDIATION - '. . .. -- ~.._--' -- -...--------..- -- --- ----------- . - LINEAR PARK TRAIL LINEAR PARK TRAIL PHASE II _______n ....____._. ___ NORTH ACCESS ROAD TRAIL ORANGE PARK PICNIC SHELTER BBQ REPLACEMENT ORANGE PARK BACKFLOW & MAIN LINE VALUE REPL ORANGE PARK BALLFIELD REPLACEMENT ORANGE PARK BOCCE BALL COURT ENCLOSURE -...-...--- - --.-.--......- --------. ORANGE PARK MASTER PLAN UPDATE ORANGE PARK SOCCER FIELD ASTROTURF -...--------- ----..---..-.- ORANGE PARK SOCCER FIELD IRRIGATION REPL ..-.--....- -.....-- . ... -. .-.-..-..-- QRf.NGE PARI< STORAGE SHED, BASEBALL FIELD PARADISE PARK IRRIGATION . _..._._.. ._. . - __. ~_..n_n ____n_.__ ___ __ __ __ __ PARKS DEPARTMENT FENCE REPLACEMENTS ... ---... -----..-...-....- -....-..-..--.-.-- PURCHASE 12-PASSENGER VAN FOR REC PROGRAMS . SELLiCK PARK PICNIC AREA UPGRADE _.___.n.___....__. _ SOCCER I BALLFIELDS RENOVATION --.,. ., - ..-. ...-... ..-------.. - - SPRUCE INTERSECTION __"_"_'._'" .. . n' .__ VARIOUS CITY GREEN SPOTS ----------.------.------. - WESTBOROUGH LANDSCAPE IMPROVEMENT \^iESTBOROUGH PARK BALLFIELD IRRIGATION 1,^Ir::~TBOBQLJ~fiF'I\RJ< IMPROVEMENTS WESTBOROUGH PARK PICNIC SHELTER REPLACE _.<%&fifALIp~'J~!ii!i!EJ!J ~.. AIRPORT BLVD & GRAND AVE .. . . ~ TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Yea S Other E c R u o s G FY 11-12 N o N F U Storm Water 11-12 37 2,5~l,[)00 39,500 l,29~cQ()() 686,000 5,281,787 2,363,000 2,492,000 211,000 ,462,000 FY 0- ,067,000 591,000 4,041 436,00() FY FY 09-10 305,000 FY 08-09 2,049,000 FY 07 -08 ,000 594,000 Est. A vai Prior Year 0- FY FY 09-10 FY 08-09 FY 07 -08 Est. Avai Prior Yea PROJECT NAME AIRI'ORT BLVD & MILLER AVE AIRPORT BLVD & SAN MATEO AVE no. __ ._~__.________.__..__..__________.__ rBuAYSH.O.. R.E./AIR.. P.O.. RT /SIST. ER... CITIES Eli<::'Yyl,EDETECTION LOOPS CITY-WIDE STREET LIGHTING ___ ....._._n... .._.._ .__ CITY-WIDE TRAFFIC MODEL I COMMERCiA.L AVENUE/SPRUCE AVE SIGNAL ~'Co j.JNiD~ OW......~N.-...-.P...E.D.E...S..TRAINUNITS DLJBLJ(lU.E. A"l'_ &..E!l.STi' RAND AVE E.i3BA.N[)AVE/ALLERTON AVE E. GRAND/HARBOR MASTER RD/FORBES BLVD ~--------_......._-- --..-------.--....-.---..-.-...-.---.-- ---..... . . EO. GRJlN() AVE/HASKINS WY TRAFFIC SIG & INTSCTN IMP E. GRAND AVE/LITTLEFIELD AVE ----------------..------ -- ECCLES AVE & OYSTER POINT BLVD ____ __ _". _..._ .. ___.. - _.. __ ._..n....__ EL CAMINO REAL / ARLINGTON DR SIGNAL ____________n____..________ EL CAMINO REAL / HICKEY INTERSECTION IMPRVMNTS ____, _.. -0 ,......_._..._. . ...__n_ __ n_ _ ______ E:\lE:'3.<3~_E.E~_DRlMI~SION RD TRAFFIC SIGNAL FORBES BLVD / EAST GRAND AVE .-...._.... .0- __... _ FORBES BLVD / ECCLES AVE TRAFFIC SIGNAL __..__.on __ _____ _..__ ___ FORBES BLVD/GULL ROAD - d. n_ ._.__._...._ __ ____ _ GATEWAY BLVD & EAST GRAND TRAFFIC IMPR GEN FEASIBILITY & PRELIM DSGN FOR TRAFF IMPCT FEE _______,_ 'n" ,,_. _" .0_ __. __ _ ... ..__ GRAND / EAST GRAND ____________n_w___ _____.___ GRANDVIEW DRIVE / GRAND AVE SIGNAL -~. -- _. - . - .--.-. .. -. -... .... .- GULL ROAD & OYSTER POINT BLVD HARBOR WAY HICKEY BLVD INTERCONNECT -..-.-....--. -.--- -.. ... .- . ..-.- HIGHWAY 101/ PRODUCE SIGNAL IMpRT()WI30YSTER PT BLVDrO NB 101ON-RAMP JUNIPERO SERRA BLVD./HICKEY BLVD SIDEWALK KING DR/JUNIPERO SERRA SIG UPGRD & INTSCTN IMP LINDEN / PINE TRAFFIC SIGNAL _00 __ .._ __ ._._.._. ._. _ .._ MI~CE~LANE()USTRAFFIC IMPROVEMENTS MITCHELL AVENUE MUTCD UPDATE Q!,!I.G_O_M_SYS!E:M -- OYSTER POINT BLVD/RTE 101 NORTHBOUND ON-RAMP _.. ___._..__ ..__" __n _.._ ._ _ _. _ _ _ __ ._._ RESTRP AT DUBUQUE/OYSTER PT BLVD/NB 101 OFF-RP __.._.___ "'_00' _ _"_ _ .. ,.. _ . ...._ ._ ___ _.____ ___ __. ____._ __ __._ RTE 101 NB OFF-RAMP TO E. GRAND AVE/EXECUTIVE DR _____.____ --___00_._------------- SIGN INVENTORY __"___"___" n_'_ ~_,,_.._ ..__ SOUTH AIRPORT BLVD HOOK RAMP ___00 ___'00 _____ _______.._ SOUTH AIRPORT BLVD/MITCHELL AVE/GATEWAY BLVD -------------.-------..------.-.- -.. --- SOUTH AIRPORT BLVD/NO ACCESS RD INTERSECTN _._____n___.____.__~__.___.__.____._ ___________________._._____m._.._ _ __n__ ~QlJTHI\I~QBI!lL \fD/lJTi\H AVE TRAFFIC CALMING PROGRAM ____ ~.._..__________ __'___'_'_00'''___''_ ____ TRAFFIC IMPACT FEE STUDY _. ______.___..m ___ -- -.---.--.------- - -----.- UTAH AVE/HARBOR WAY ....---...- -.. .-,... UTAH AVE OVER CROSSING n__._______._.______ ._ WESTBOROUGH BLVD/GELLERT & OLYMPIC DR IMPR 1,.119' NFORMATION TECHNOLOGY CITY SERVER ROOM --~-------_._-_._--- [)~ASTER RE<::.QYi:R,vPLANNING/PURCHASE ~BE.B..NE:TW()RK(MFI~) _ _ FINANCIAL / HUMAN RESOURCES SOFTWARE TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G 5 0 U R C E 5 Storm Water Other Est. Ava; Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07-08 FY 08.09 FY 09-10 FY 10- FY 11-12 - 23,500 10,000 75,000 75,000 0,000 ,..."11;; 38 PROJECT NAME GEOGRAPHICAL INFORMATION SYSTEMS GEOGRAPHICAL INFORMATION SYSTEMS, PHASE INTRANET - WEB PROJECT LASER FICHE AGENDA MANAGER LASER FICHE, PHASE II PERMITTING PROJECT, R & D PHONE SYSTEM UPGRADE MAIN PBX POLICE CADIRMS AND FIRE RMS UPGRADE SECURITY APPLIANCE & REPORTING UPGRADE CITY VOICE MAIL SYSTEM TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year Total C u o 5 G N D FUN Funding To Be Determined FY 11-12 --'---.--.--'--}F~-.--.--.-T---~----- ~QOO _~~OOO +- 50,ooll.. _~,~ 60,000 60,000 ~~- ~..~ -- - - - ~ - ~ - ~-'~:~ :'-"~- ...iiool- ",iioo-3Q.-,t&o __ 30,~0. ____ ~ - 350,000 - - 50000 -- . . ~=--19:ili<>_ _____._~9~+--: - ~ - 4oo,Q90__+,_~000 -- -- ---~.._. --- 900,000 900,000 7oo,~~~ --==+==~_. - - E)4,()()(). _______224,Q.OQ. i i rSTREETS 'ANNUAL SIDEWALK REPAIR PROGRAM ICOMMON GREENS SIDEWALK REPAIR PROGRAM l,c;oNCRETE SIDEWALK AT 1415 HILLSIDE BLVD. '[DEL MONTE AVE REHABILITATION E.A. ST,G. .,RA, NO I DUBUQlJEulNTERSECTION EL CORTEZ DRIVE IMPROVEMENTS no.. _.... ____n_ _' _._ _...._ IG. "R AND,.A V..E N"U.E. R. ESU _RF..ACING PROJECT GREENDALE AVENUE REHABILITATION GUARD RAIL INSTALLATIONS I H,. U_N,TIJljG.TO.N. -".V, E:_.RESURF.AC.ING PROJ MITCHELL AVENUE REHABILITATION 10AK AVENUE EXTENSION PAVEMENT MANAGEMENT UPDATE 'PINEHURST WAY REHABILITATION ~____,_ __n __ .__ __ ___ _ ._,_. REPAIR SO AIRPORT BLVD BRIDGE APPROACH SLAB -- -- -- -- REPLACEMENT OF METAL GUARDRAIL ON HICKEY BLVD. n" _.. ___.. _0_' SOUTH LINDEN AVE GRADE SEPARATION ST~EET SLURRY SEAL, 2005.2006 STREET SLURRY SEAL, 2006.2007 TAN FORAN AVE REHABILITATION PROJECT 2006-07 STREET RESURFACING PROGRAM 2007-08 STREET RESURFACING PROGRAM 2007 -08 CAPE SEAL AND SLURRY SEAL PROJECT US 101 FL YOVER TO OYSTER POINT BLVD US 101 OFF RAMP AND HOOK RAMPS WESTBOROUGH STREET LIGHTS UPGRADE WEST INTERSECTION IMPR 'OTAILsTREETS' FY 10.11 FY 09-10 FY 08.09 -- ---,----'...-- '1- -------- --' "'r- .----- ----- '-- ~(J()()_ ~__50,ooo_1--- 50,g<lQ ___ 8,000 __~,ooo ~,OOQ-1 _____ 50,000 _. _iiJ..QOQ ~96,ll..oo --- ___--------=----.J_ i FY 07-08 Est. Avai Prior Year 12 11 FY 10- FY FY 09-10 FY 08-09 FY 07 -08 Est. Ava; Prior Yea PROJECT NAME 1,040,000 - 400,000 400,000 ----1____~OQ,QQQ ~_- -==~ -- _~~Q<J<l. 900,000 900,000 ___~9Q,ClQ<l. _lQO--,-ogo _ 700,000 2. . I 4.1&0.'100 I I I RAILROAD CROSSINGS ~GA:.!E__WA~ BL~RAILROAD_,gRO~~IJIlC;mm.' :":-~ ,1" , ,TAL RAILROAD CROSSINGS , 50,000 --- ::::] -:;:- -~~-- ~- 75,000 5~,000 50,000 55,000 55,000 . 6O.OQQ 1,000,000 120,000 120,000 ---'1Q,000 ,__!52.QQQ.. ___4Q,0(j(L_40,()()() 100,000 125,000 - i65;00jj: 200,000 STORM DRAINS ARCH CULVERT REPLACEMENT AVALON DRIVE STORM DRAIN BEACON STREET STORM DRAIN L1NDENVILLE STORM UPGRADE MISCELLANEOUS STORM DRAIN REPAIR STORM DRAIN MASTER PLAN I IMPLEMENTATION 'SWIFT AVENUE I MICHELLE COURT STORM ---- . -- 1.000,000 39 --- 10,400,000 1,000.000 .--- ,000.000 ,ooo,~ 450,000 --m.ooo --------:"-+'-'1,""'000,000 . 75!QOO _____u_ , SANITARY SEWER "A" STREET SANITARY SEWER ALLERTON AVENUE SEWER MAIN " . . "..., ,------.. --....----..- BLOWER BUILDING AIR CONDITIONING SYSTEM -- ---- .----.-.--.- .-.---.---.-- -..--- --- CALIFORNIA AVE SEWER REPAIR -.--.---.- - -.--- - - -.------ -....- E. GRAND AVE SEWER MAIN TRUNK --~--- - .- - _.._, - EAST HARRIS SEWER REPAIR -- -_._--_._-------_._--~---_._--_._----- - -- - --. - EAST OF 101 SEWER IMPR, WW. PH IV- B & C ~'. ST OF -101 REMAINING SWR IMF'R. I/'NJ, PH IV-D & E ---------------.--..----- ----------.- - EAST OF 101 SANITARY SEWER IMPROVEMENTS -----~-~---_.._-,_._._---- ,.,-.-- .,-..-. -- . -- .. - ---- .--.--.. -- FORBES BLVD./DNA WAY SANITARY SEWER TRUNK MAIN ---.-.- ---------.--------.---.---.----.-- - -.--.. ---- - - FRANCISCO DRIVE SEWER ~-~-~ 90,000 TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G S 0 U R C E 5 Funding To Be Determined .-- .~---~ .~- Total Est. Avai Est. Avail Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 I Prior Year FY 07-08 FY 08.09 FY 09-10 FY 10-11 FY 11-12 L__~1~~~1 __~,~.L_. .!i,OOOJ_ ~,()(Jll. ~ _. ~ "'-~-'-' --- -"-- .~3,800,~..ool-- :~ :~. . -~._..~..__... --~-~~~ ~!i57,0~ ___6"~.2~3,000 PROJECT NAME [GIS MAP DEV. & COMPUTERIZED MAl NT. MANG. SYSTEM illNDENVILLEIMPROVEMENTS, VVW, PH IV iMANHOLE REI'AIR PROGRAM I OUTFALL REPAIR PROJECT [PUMP STATION #3 & SWIFT AVE SEWER IMPROV. PUMP STATION #4 (VVW, PH IV) PUMP STATION RENOVATION RECYCLE WATER FEASIBILITY STUDY SAN IT ARY SEWER REHAB ISANITARY SEWER INSPECTION PROGRAM SANITARY SEWER PUMP STATION NO.8 UPGRADES 'SANITARY SEWER PUMP STANTION NO.8 FORCE MAIN SEISMICUPGRADE OF WQCP & PUMP STA, VVW, PH II SEWER IMPACT FEE STUDY -.-.---...- --- SEWER PIPE LINING ----.-.--.-----..---.- --------- -...- ------ STRUCTURAL REPAIR / SEWER REHAB IMPROV. WATER QUALITY CONTROL PLANT EXPANSION _..__._-_._~.._.._._.._--- VVETWEA THER. PH I WET WEATHER, PH II WEST tWET~WEATHER, PH II CENTRAL IWINSTON-MISC SANITARY SEWER REPAIR- VVW, PH II t:\f:i~~ ~ ._._____J:l:)1Ak~.~R ------- -~-~-- 25,000 50,000 25,000 ._-_.~-_.~ 25,l!OO 25,000 20,000,000 250,000 -_!ClQ,Q()(J. ~~.- ..-2Q,QQO- 25,000 1,500,000 --- 29,000 50,000 219,000 __~28~}l.()()_ ~---~~lJQQ. -_._"---~._- __.-!Q,ooo. 27,000 450,000 ___?.llQO-,-ooo . L . --..-- 50,000 40 -. 50.000 .- 50,000 - 50,000 100,000 -~ 60,000 6,444,000 16,000,000 160,000 36,000 ,000 . PUBLIC FACILITIES AGENCY BUILDING IMPROVEMENTS ---------. ---- -. --.--------- -- --....--. -- ---...-.---- -. -- .- BICYCLE LOCKERS REHAB PROGRAM CAPITAL IMPROVEMENT PROGRAM STUDY CITY FACILITY / BUILDING MAINTENANCE CITY HALL ANNEX EXPANSION - ~ -'.. . -- - -- -. ---- --.- CITY HALL ANNEX REROOF CITY-WIDE SPACE ANAL YSIS CITY SPACE NEEDS DANCE STUDIO FACILITY DAY CARE FACILITY EMERGENCY GENERATOR REPL .I UPGRADE FIRE STATION 61 TRAINING TOWER PROJECT FIRE STATION 65 EXTERIOR REPAIRS HILTON HOTEL SITE REMEDIATION INSTALL ADA IMPROVEMENTS AT CITY BUILDINGS -- -- ---- LIBRARY IMPROVEMENTS LOW MOD MISCELLANEOUS LADN ACQUISITION MAIN LIBRARY INTERIOR LIGHTING UPGRADES -.-- - - . .. METAL EXTERIOR FENCE / GATES REPLACEMENT -.. ... --- -- --- ----------........--...---- --- MILLER AVENUE PARKING STRUCTURE ., "'-'''" -..---.....---.------------- .--...--.----.-.-..- . -. -......-- MSB WALL LEAKS ." . _ _._n______.___._ ,NEW CITY PARKING LOT ---------.---- - --..- NEW MAIN LIBRARY NEEDS ASSESSMNT & BLDG PLAN . . _. _._ .__._ __ .__. ._.___..__.___________.._.___.__.. _n___._..... _.._ __. _.. _ __._ QRAr-lQE!,A~K RECREATIOI'-I BUILDING ORANGE PARK SITE EXPANSION/LAND ACQUISITION -- .~-_._~_._--._--------_. -.---.- ----.- ..-....---- -.-.. .--- --- --- QYST~~QINT MA~INAHEMEDIATION PAINTING OF CITY BUILDINGS -- .~._---_._._~._~---------_._-_.--------- ------.- PARKING LOT PERMIT DISPENSER REPLACEMENT ----.._~._-"....--"--_._.--.. --.-,. - --- PARKING LOT & BASKETBALL COURT IMPROVEMENTS - ~ - ..------ .---.------- ------_.._-------~._--_.._--._-_.--_...- ~U(; LAN!>~CQlJI~T19N ~ RDA MISCELLANEOUS LAND ACQUISITION - ------..---.-.-..-..-..-.-..- --.--. ._._- REROOF WESTBOROUGH RECREATION BUILDING 5 0 U R C E Total Est. Avail Prior Year FY 07-08 FY 08-09 FY 09.10 FY 10.11 FY 11-12 1==}~6:~L i~~-- ~-.'-~ --~ TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G Funding To Be Determined Est. Aval Prior Year FY 07 -08 FY 08 -09 FY 09-10 FY 10- FY 11-12 - ----~-- -- .~"",'.,c':,-~ ~ ~,ooo ___ _ _ i1Q,()O_Q. PROJECT NAME iREPLCMNT OF EMERG GENERATOR FIRE STAT. 64 i- " , ,. IREPLCMNT OF EMERG GENERATOR CITY HALL & ANNEX 'IROOF INSTALLATION --.--- '-'--'-- .... .... ROOF SURVEY OAK GRAND APARTMENTS !SITEREMEDIATION AT 27 SOUTH LINDEN AVE 'TRAIN STATION ~~~~~~Z~~,~~H R~S~~~~.,~Y.e.Q,IN,,',',S,.J_A~Lf\"f.IQ~____ '\!\i)'.'"d\i., "....".,. C' C" TOTAL PUBLIC FACIUnES ,-.-.,.,.......---,.,-...........,..-,., .- 8O,()QO 250,000 ---=---+--~_:..- - - - - 75,000 75,000 2,000,000 150,000 I~~ 50,000 - --. 50,000 300,000 -_.- ---.:..-~.__:_-+--- 50,000 50,000 30,000 ---- }(),(JQ(). _ ..so,OO{) 50,000 ~_..~- _ 167,000 25,000 25,000 .. ..._.!;,lJl19. _.___._..___. _..___ .__.._____. 20,000 60,000 60,000 60,000 ~,Q()()" 75,000 75,000 75,000. 25,000 75,000 75,000 75,000 _____~(),I)()() 150,000 ...:150,OOlJ. 150,000 -. ------~. 2,000 .. 52,000 50,000 -- 5,000 ~ 50,000 2, 151,350 150,000 - 26,650 35,000 -~05J!4- ____._5(),()()<! ___ 50,000 1 ,961 ,OOQ 1.433,000 41,000 +_ 50,000 400,000 ,987,000 I - T r ~ BAY TRAIL IMPROVEMENT BRENTWOOD PARK FENCE BRENTWOOD PARK IRRIGATION REPLACEMENT i CENTENNIAL WAY PHASE III ( LINEAR PARK) [C.iTYHALLIRRIGAi"lONR E"NO VAl-ION- CITYWIDE ART ACQUISITION __..._.....___._. "'0..._ _____ __ ,CITYWIDE TREE PLANTING CIVIC CENTER IRRIGATION REPLACEMENT - __. '0 __ . .._ _ COMMON GREENS IRRIGATION REPAIR PROGRAM -------- -- ------------- -- ---- COMMON GREENS PARKING AREA SLURRY SEAL ~._-_. --- ,. --- - -- COMMON GREENS STRUCTURE ENHANCEMENT ---- -..-------..--..--- COMMON GREENS TREE REMOVAL COMMON GREENS TREE PRUNING -- '--'- -- ...--. ,. . . COMMON GREENS PLAYGROUND EQUIP. REPLACEMENT _n_ ___._..___._________.__n..__ ____________._ ___ _.__.____ ____ __..___ [C, O,M. M()N,_ GRNS STON".E, GATE IRRIG & WALKWAYLIGHT CYPRESS & PINE RETAINING WALL ,EL CAMINO REAL CORRIDOR I~PROVEMENTS GATEWAY BLVD ISLAND IMPROVEMENTS - .. _.._.__ . . - - n_ _ ___ ___._ __ JUNIPERO SERRA TREE REMEDIATION LINEAR PARK TRAIL ----..--- ----- ----_._._---- LINEAR PARK TRAIL PHASE II --..-------..--------.-..-------...-- - - NORTH ACCESS ROAD TRAIL __ ________ .____ __ ~n ___ ORANGE PARK PICNIC SHELTER BBQ REPLACEMENT ORANGE PARK BACKFLOW & MAIN LINE VALUE REPL ORANGE PARK BALLFIELD REPLACEMENT ---- - --..---..--..-.-..------. .-. --.--..--.--.-.. - ----.. . - - ORANGE PARK BOCCE BALL COURT ENCLOSURE - - .-- ORANGE PARK MASTER PLAN UPDATE .._... __,. ...__._.___________._.__ __ '__n"_ .._ . __ __... _ ORANGE PARK SOCCER FIELD ASTROTURF _..__________._..._ ___.__ m. __._ _..___ ORANGE PARK SOCCER FIELD IRRIGATION REPL - ..-.. - ORANGE PARK STORAGE SHED, BASEBALL FIELD PARADISE PARK IRRIGATION _.__... ________.n__..___ PARKS DEPARTMENT FENCE REPLACEMENTS _. _.___._ _..m ___. ___ ___ _ _____ PURCHASE 12-PASSENGER VAN FOR REC PROGRAMS ___ - ____ __ .____ __.. _n. _ ___ _ _ _n. ..._ SELLICK PARK PICNIC AREA UPGRADE ---- - SOCCER I BALLFIELDS RENOVATION SPRUCE INTERSECTION ..-...--.. --- -- ----..---.-----_.._...... -. VARIOUS CITY GREEN SPOTS __ _n~_~__ ____. ___._._ _ ____ ____ _ __ _ _ __________.._._._ WEST BOROUGH LANDSCAPE IMPROVEMENT _n______~._______.__..______..n_____ __.__.._ .___..__._ WESTBOROUGH PARK BALLFIELD IRRIGATION __ ._.. ___._ ..______. . _..__....__ n._.. __. ._ _ __. _ WESTBOROUGH PARK IMPROVEMENTS WESTBOROUGH PARK PICNIC SHELTER 300,000 t~__J~'ooo.+ 41 + 500,000 + t ~ I TRAFFIC lAIRPORT BLVD & f.:RANn Avr; TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year ~- 5 Total E c R u o 5 G 2 N D FUN Funding To Be Determined 11-12 ~OOO ~__..1gQ,1JQ(). 3,720,000 - . 643.~ 188,000 -- . _...1~2})QQ _~____..__. ____ _ 305,000 594,000 111,000 - ~. .,,~---~f. . - ':':. ... · .....::t=:: . ...... ::~ _~~~ .':~; _____ _ ..-1,363,000 100,000 2,521,000 _~soo.:' 1,292,000 SOcOQll. ----=-=~-4,()4j~6001 2,841,0Q<l_ -- -~~- 2,492,OOJl. 211,000 FY - - 436,~ I c..!.,184,000 ___50~~____SO,ooo FY 10-11 -'!'Q~?~ ___591,000 100,000 100,000 ::_===-=--:==+:=.=:- ------ --_. .__.J3,~+-------=--I.--~-------=-~- ~5,00Q - -------=- . ~__~,OQO ...1()Q.Q<lQ 2,491,000 _ 73,000 FY 09-10 FY 08-09 _2.0:49,000_ .:.. .-=r---.EO,OOO _:-. --~._--- ----- -.------- . - . - I -_ - 3~~~ 13~.,~t 195,~ --- . __50,000 __~..QQQ - 500,000 -- ~_.._-~ 100,~ ._-~_.. .~-- ~_____ ____.2.5.0-,000. -t-- ~--~- 200,000 FY 07-08 _.~. Est. Aval Prior Year __lO..0.Q(l -"---'.~._--"-- __. 18,800 FY 10-11 FY FY 09.10 FY 08.09 FY 07.08 Est. Avai Prior Yea PROJECT NAME AIRPORT BLVD & MILLER AVE !AIRPORT BLVD & SAN MATEO AVE [BAYSHORE/AIRPORT/SISTER CITIES I BICYCLE DETECTION LOOPS CITY-WIDE STREET LIGHTING CITY-WIDE TRAFFIC MODEL COMMERCIAL AVENUE/SPRUCE AVE SIGNAL COUNTDOWN PEDESTRAIN UNITS DUBUQUE AVE & EAST GRAND AVE E. GRAND AVE/ALLERTON AVE ----. ------ ....------ ----..--- E. GRAND/HARBOR MASTER RD/FORBES BLVD E. GRAND AVE/HASKINS WY TRAFFIC SIG & INTSCTN IMP E. GRAND AVE/LITTLEFIELD AVE ECCLE~AVE&OYSTER POINT BLVD EL CAMINO REAL / ARLINGTON DR SIGNAL !ELCAMINCl REAL /.H.....ICI<EY~.iNTERSECTioN IMPRVMNTS EVERGREEN DR/MISSION RD TRAFFIC SIGNAL __ - _m___..____ ___ . ___ __ iI'Q~~t=~I3Ly_[)IEAST GRAND AVE (F..ORBES BLVD /..EC. C. LES AVE TRAFFIC SIGNAL FORBES BLVD/GULL ROAD ----..--------. -.- -- GATEWAY BLVD & EAST GRAND TRAFFIC IMPR ic;ENFEI\13IBILITY & PRELIM DSGN FOR TRAFF IMPCT FEE [GRAND / EAST GRAND GRANDVIEW DRIVElGRAND AVE SIGNAL GULL ROAD & OYSTER POINT BLVD HARBOR WAY ____ __ __ __n HICKEY BLVD INTERCONNECT HIGHWAY 101/ PRODUCE SIGNAL IMPR TO WB OYSTER PT BLVD TO NB 1010N.RAMP JUNIPERO SERRA BLVD./HICKEY BLVD SIDEWALK KING DR/JUNIPERO SERRA SIG UPGRD & INTSCTN IMP ILlNDEN / PINE TRAFFIC SIGNAL I"MISC;ELLANEOUS TRAFFIC IMPROVEMENTS MITCHELL AVENUE IMUTCD UPDATE 'OPTlCOM SYSTEM IOYSjER POINTBLVD/RTE 101 NORTHBOUND ON-RAMP RESTRP AT DUBUQUE/OYSTER PT BLVD/NB 101 OFF.RP RTE 101 NB OFF-RAMP TO E. GRAND AVE/EXECUTIVE DR SIGN INVENTO.RY SOUTH AIRPORT BLVD HOOK RAMP SOUTH AIRPORT BLVD/MITCHELL AVE/GATEWAY BLVD ~ ~ SOUTH AIRPORT BLVD/NO ACCESS RD INTERSECTN I~S.O..U TH.AiRPORTBLVD/U. TA.H. A..\IE TRAFFIC CALMING PROGRAM _. _, ____. .,' ,.. ~ __, '_' .. . m__ ___ "IT..RA... FFICIMPACT FEE ST. U.. DY UTAH AVE/HARBOR WAY _n.. .._...__.. ... __ __ .._00__ UTAH AVE OVER CROSSING -- . -- -- . -. -- -- WESTBOROUGH BLVD/GELLERT & 1,162,000 ~,OOO. -~- - 42 25,~ 25,000 .J 25,000 15,~ SO,~ 58,000 21,000 1,11)7,000. IINFORMATION TECHNOLOGY _ ICITY SERVER ROOM ~I~~!~~ RECOVIO~Yl'LP.N~NING/PURCHASE IFIBER NETWORK (MFIS) FINANCIAL / HUMAN RESOURCES SOFTWARE __0" __._____ _.._ FY 11.12 43 10.11 50,000 10,000 TOTAL PROJECT COSTS FOR 5 YEARS Including Estimated Available Prior Year F U N 0 N G S 0 Funding To Be Determined Est. Avai l. I Prior Year FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11.12!_pri:' r__FY 07.08 FY 08.09 ___~,5~ ..--!(),-oo.9_ PROJECT NAME IGEOGRAPHICALINi'ORMATION SYSTEMS iGEOGRAPHICAL INFORMATION SYSTEMS, PHASE IINT~A_NET-IJVEILPROJECT ILASER FICHE AGENDA MANAGER LASEBFICHE,F'HASE II PERMITTING PROJECT, R & D PHONE SYSTEM UPGRADE MAIN PBX IPOLlCE CADIRMS AND FIRE RMS UPGRADE SECURITY APPLIANCE & REPORTING UPGRADE CITY VOICE MAIL SYSTEM PROJECT DESCRIPTION AND NOTES 11 NEW APPROPRIATION o AVAILABLE PRIOR YEAR projects within a specific category and does not necessarily indicate the order in which 9 PRIOR YEAR 8 FUNDING METHOD 2 7 FY 6 0- FY o 5 FY 09- 4 FY 08-09 Provides a reference number for al the project will be undertaken. 3 FY 07-08 2 PROJECT NAME & NUMBER Column ITEM NO. Project Name & Number refers to the Engineering Division name and number designation for current project underway. The numbers In parenthesis are the Finance Department account numbers. Column 2 Fiscal Year 2007-2008. The estimated project cost fo Column 3 Fiscal Year 2008-2009. The estimated project cost for Column 4 Fiscal Year 2009-2010. The estimated project cost fo Column 5 0-20 The estimated project cost for Fiscal Year 20 Column 6 The estimated project cost for Fiscal Year 2011-2012 Column 7 The sources of funds. Column 8 Prior year's funding approved for this project. Column 9 44 the project. Prior year's funding available (unused) fo Funding request for the current fiscal year. o 11 Column Column I: 31 ~ " I '" 1 I , ~ i' GRAND A VENUE RESURFACING PROGRAM REPAIR SOUTH AIRPORT BOULEV ARD BRIDGE APPROACII SLAIl , I ! " 11 ~ ~ ~ , I- _ POIIT ..W I - 11 It). , ~ /' l~ l- I::: @ ..so / ~~ .. ..so ~ " - ~~ I- ~~ f ;", ~~~ ; rm, I / ~~ ~ QIt ..... ;- ...",o4It' I ~ w ~~ , ~ \ 11 ... WTlNlL AJ -.- A~ ~ 11 I ~ I [. JNltt CT. ~~ I 11 ~ ~ / \ ~ J Ii \ J ~./ I ~'I \ -. tfl:fft.. -." -- SOUTII LINDEN A VENUF (iRA' OAK A VENUE EXTENTION )., A ~ .,. .. ltJ'Ill- ..... #' tf \ ..... "1 ... .... ...... ... '\ \" ~ \ '~ .f 9 ~It' .... ~ ... ~ 4. (,. DEL MONTI' A VENUE REIIABII ,ITATION PINEIIURST WAY REHABILITATION WFSTIlOlWU(i1l STREET LImns UPGRAD STREETS SEPARATION 9. o. I 7. R. US 101 OFF RAMP AND 1I00K RAMPS TANFORAN AVENUE REIIABlLITATlON PROJECT REPLACEMENT OF METAL GUARDRAIL ON IIICKEY BOULEVARD A. 3. 4. ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page 1 Major Street Project CAPITAL IMPROVEMENT PROGRAM 3 4 5 6 7 8 9 10 11 FY 07-08 FY 08-09 FY 09-10 FY 10- FY 11-12 FUNDING PRIOR AVAILABLE ~IIIII METHOD YEAR PRIOR YEAR - - PROJECT COSTS APPROPRIATION 64,000 UTL 64,000 64,000 B GR - 64,000 0 0 0 0 64,000 64,000 - GR = GRANTS MA = MEASURE A - RDA = REDEVELOPMENT AGENCY TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SW = STORM WATER FUND CS = CITY SERVICES FUND PD = PARKING DISTRICT B = BONDS GTW = GATEWAY ASSESSMENT PROP 12 = PROPOSITION 12 GRANT FUNDING h:/cip 07 -08/cip-fy 07-08 MAJOR STREET PROJECTS 2 ITEM NO. PROJECT NAME & NUMBER 1A US 101 OFF RAMP AND HOOK RAMPS (50-13231-9710) TOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE UTL = UTILITIES REIMBURSEMENT Streets Page ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM 11 o 9 8 7 6 5 4 3 STREETS 2 PROJECT NAME & NUMBER AVAILABLE PRIOR YEAR PRIOR YEAR FUNDING METHOD 2 FY 0- FY o FY 09- FY 08-09 FY 07-08 ITEM NO. PROJECT COSTS APPROPRIATION 900,000 900,000 900,000 565,000 2007-2008 STREET RESURFACING PROGRAM MA GT MA 900,000 700,000 700,000 700,000 700,000 390,000 2007-2008 CAPE SEAL AND SLURRY SEAL PROJECT 2 GT MA SBS 200,000 TAN FORAN AVENUE REHABILITATION PROJECT 3 MA 60,000 REPLACEMENT OF METAL GUARDRAIL ON HICKEY BOULEVARD 4 220,000 o o 585,000 453,500 ,194,000 CI GT MA 220,000 2006-2007 STREET RESURFACING PROGRAM (51-13231-0701 5 10,000 2,000 22,000 10,000 MA GT 30,000 30,000 30,000 30,000 42,000 PAVEMENT MANAGEMENT UPDATE ST-99-3 (51-13231-9913) 6 232,000 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT PROP 12 = PROPOSITION 12 GRANT FUNDING OPT = ORANGE PARK TRUST FUND h/cip 07 -08/cip-fy 07-08 2,264,500 ,630,000 GR = GRANTS MA = MEASURE A TIF = TRAFFIC IMPACT FEE GT = GAS TAX SW = STORM WATER FUND CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT B = BONDS CG = COMMON GREENS FUND ,630,000 ,630,000 ,630,000 ,477,000 PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE OA = OTHER AGENCY CONTRIBUTIONS (COLMA & SMC) SBS = SAN BRUNO SCAVENGER Streets Page 2 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM 11 9 0 - - PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 2 7 FY 6 0-11 FY 5 FY 09-10 4 FY 08-09 3 FY 07-08 STREETS 2 PROJECT NAME & NUMBER ITEM NO. ON GT MA PROJECT COSTS 9,700 SOUTH LINDEN AVENUE GRADE SEPARATION ST-03-6 (51-13231-0401) 7 9,700 2,560,000 9,700 2,560,000 RDA 2,560,000 OAK AVENUE EXTENSION ST-02-6 (58-13231-0301) 8 51,000 51,000 GT MA 51,000 DEL MONTE AVENUE REHABILITATION ST-02-7 (51-13231-0302) (TOTAL PROJECT COST: $ 858,000) 9 o o 7,000 50,000 GT MA 350,000 o PINEHURST WAY REHABILITATION (51-13231-0303) (TOTAL PROJECT C 10 224,000 224,000 GT 224,000 $ 410,000) WESTBOROUGH STREET LIGHTS UPGRADE (51-13231-0505 OST: 11 8,000 60,000 CG 60,000 60,000 60,000 60,000 68,000 COMMON GREENS SIDEWALK REPAIR PROGRAM (5 3231-0307) 2 6,000 o 2,868,700 25,000 25,000 3,021,700 CI RDA 50,000 0,000 50,000 0,000 50,000 110,000 50,000 460,000 56,000 2,978,700 ANNUAL SIDEWALK REPAIR PROGRAM (51-13231-0308) PAGE SUBTOTAL 13 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT PROP 12 = PROPOSITION 12 GRANT FUNDING OPT = ORANGE PARK TRUST FUND h:lcip 07 -08/cip-fy 07-08 GR = GRANTS MA = MEASURE A TIF = TRAFFIC IMPACT FEE GT = GAS TAX SW = STORM WATER FUND CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT B = BONDS CG = COMMON GREENS FUND CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE OA = OTHER AGENCY CONTRIBUTIONS (COLMA & SMC) SBS = SAN BRUNO SCAVENGER Streets Page 3 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM 11 9 0 - - PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 2 7 FY 6 0-11 FY o 5 FY 09- 4 FY 08-09 3 FY 07-08 STREETS 2 PROJECT NAME & NUMBER ITEM NO 200,000 136,000 260,000 200,000 150,000 260,000 MA GT GR PROJECT COSTS 596,000 GRAND AVENUE RESURFACING PROJECT (51-13231-0702) 14 430,000 110,000 500,000 430,000 150,000 500,000 MA GT CI 400,000 400,000 400,000 400,000 ,040,000 2006-2007 SLURRY SEAL PROJECT (51-13231-0703) 5 50,000 65,000 GT 50,000 REPAIR SOUTH AIRPORT BOULEVARD BRIDGE APPROACH SLAB (51-13231-0704) 16 GT 50,000 415 HILLSIDE BOULEVARD CONCRETE SIDEWALK AT 17 ,686,000 ,755,000 400,000 400,000 400,000 450,000 ,686,000 PAGE SUBTOTAL 4,786,700 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PO = PARKING DISTRICT PROP 12 = PROPOSITION 12 GRANT FUNDING OPT = ORANGE PARK TRUST FUND h:/cip 07 -08/cip-fy 07-08 7,041,200 2,140,000 GR = GRANTS MA = MEASURE A TIF = TRAFFIC IMPACT FEE GT = GAS TAX SW = STORM WATER FUND CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT B = BONDS CG = COMMON GREENS FUND 2,140,000 2,140,000 2,540,000 41,700 6, TOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE OA = OTHER AGENCY CONTRIBUTIONS (COLMA & SMC) SBS = SAN BRUNO SCAVENGER I ~ " I i t ~ I f ~ x - QI ~ ~, .-cr, E. ,,\Ill .4> .... j jl~( I' f I ~ ) r.;\ / /' ~ ,,/ ~..~ ~-#- CM1!II ....... R1 ~1 ,/ ,/ ,...,. lAIT, "", !I! << r /' ..... - I .4> / , ~ .J \ ~ \ \ 'f>='f.. Il.lD CD IIIl'IHU. lID ..-------~.~ I' /' Ale' .It .It .It t I ... ~ .. i t Ii J I -- ~ I ~ ~ .. I I:" I::: ~ .. ~ ~AIt / ;- ........" ~ .Ie' ~ \ .. .It I .I I ~ROAD CROSSINC~': ItI- p.... ..",I I ~ .. \ \ \ \ '\ ;~-#- \\ .. "i- RA J AIt \\, ....... 1> "" .-."'...., , .~ I' 't", \ '/ "\ .f .~ .... ", ..~ ~ \ \ ,. ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page RR XING CAPITAL IMPROVEMENT PROGRAM 3 4 5 6 7 8 9 0 11 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FUNDING PRIOR AVAILABLE ~IIII METHOD YEAR PRIOR YEAR - - - PROJECT COSTS APPROPRIATION 200,000 GT - - l!;~m\1~\1m;Jjj1~;!jjl~j!llj~*~ 0 200,000 0 0 0 0 0 - GR = GRANTS MA = MEASURE A - RDA = REDEVELOPMENT AGENCY TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SW = STORM WATER FUND CS = CITY SERVICES FUND PD = PARKING DISTRICT B = BONDS GTW = GATEWAY ASSESSMENT PROP 12 = PROPOSITION 12 GRANT FUNDING hlcip 07-08/form_cip fy 07-08 RAILROAD CROSSINGS 2 liTEM NO. PROJECT NAME & NUMBER 1 GATEWAY BOULEVARD (51-13231-9716) . TOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE STOR M DRAIN UPGRADE .INDENVI DRAINS IN DRIVE S IORM )RAINS AVA STORM AINS S IORM RI II'/M AVEN SW ,ACEMEN ARCH CULVERT RI 2. - ~ ..'" ! I- / " // A~/t.~ - I'ClICT l 7 Ii ..-S> _III I c ~ ~ I J t ~ I I ~ r Qt ~, .,lIlIGE CT. ~ ..-S> .\It: / -- l- I - @n / ~ usr, A", ~ ~ -. .J I \ \ ~ ~/ ... \ ... .{,~ IIllInH ~ I- ...... .... /' 0 A~ A~ A~ l' .. A~ t I l4( at l' .. !r .. Ii J I -- I I f~ .. I f I~ I:;: ~ ~ J A~ .,,,,1 lIt.4rc. ... '\ , I' ~, ""\ '/ .f ~ \ I- / ;- \ ~~ \\\ \ "i- " \ \ .~ q. \ ~# \,(,.P'" ~ \' \ AIt' ~ ;" A,.. , Storm Drain Page ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM STORM DRAINS o AVAILABLE PRIOR YEAR 9 PRIOR YEAR 8 FUNDING METHOD 7 6 5 4 3 2 PROJECT NAME & NUMBER 2 FY 0- FY o FY 09- FY 08-09 FY 07-08 ITEM NO. ON APPROPRIAT o 0,000 69,000 50,000 GT SW CI MA 90,000 90,000 PROJECT COSTS 90,000 20,000 30,000 MISCELLANEOUS STORM DRAIN REPAIR (51-13231-9916) 75,000 75,000 GT 50,000 50,000 50,000 75,000 ARCH CULVERT REPLACEMENT (51-13231-0014) 2 75,000 75,000 SW CI 40,000 40,000 40,000 40,000 225,000 STORM DRAIN MASTER PLAN IMPLEMENTATION (51-13231-0310) (TOTAL PROJECT COST: $ 525,000) 3 73,000 73,000 MA 25,000 00,000 73,000 SWIFT AVENUEIMICHELLE COURT STORM DRAINS (51-13231-0503) 4 55,000 55,000 MA 60,000 55,000 55,000 AVALON DRIVE STORM DRAINS (51-13231-0504) 5 8,000,000 8,500,000 B RDA 9,000,000 L1NDENVILLE STORM DRAIN UPGRADE (71-13235-0455) 6 8,288,000 2 GRANT FUNDING h/cip 07-08/form_cip fy 07-08 8,897,000 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT PROP 12 = PROPOSITION 30,000 80,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 365,000 365,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B = BONDS 9,558,000 TOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE ~ WET WEA TIlER PROGRAM PHASE I OUTFALL REPAIR INVESTIGATION 13. 14. PUMP STATION NO.4 UPGRADE (WET WEATHER PROGRAM PHASE IV) SEISMIC UPGRADE OF WATER QUALITY CONTROL PLANT AND PUMP STATIONS SANIT ARY SEWER 2. - ..... _ PClIlT I- f I I ~ ;0 Q)@ Qt J / @_.~CD /iJ~' @ IWT Alii[ Eo ..... CT, I- - .~ rAaT, ..... ~ ~ i ..... ; <T ~ ~A~ \ \/ \ @ f~:ft.. III Jr '" , J I Jr '" /' I .It" .~ .It" .It" ., Jr '" I ~ ~.It" 104.....' ~ .It" Jr '" I I .~ I ~ '" It..... l~ 1-"" ---. ~ ALLERTON A VENUE SEWER MAIN SANITARY SEWER PUMP STATION NO.8 EORCE MAIN EAST GRAND A VENUE SEWER MAIN TRUNK I 3 4. 5. SANITARY SEWER PUMP STATION NO. 8 UPGRADES FORBES BOULEV ARD/DNA WAY SANITARY SEWER TRUNK MAIN I. 2. Jr '" J .~ .....; J' / ; \ -.... ..... J / , !It . .. I I' Sanitary Sewer Page ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM SANITARY SEWER 11 10 AVAILABLE PRIOR YEAR 9 8 FUNDING METHOD 7 6 5 4 3 2 PROJECT NAME & NUMBER PRIOR YEAR 2 FY FY 10- o FY09- FY 08-09 FY 07-08 ITEM NO. ON APPROPRIAT DP PROJECT COSTS 50,000 SANITARY SEWER PUMP STATION NO.8 UPGRADES' . COSTS SHOWN ARE FOR DESIGN ONLY. CONSTRUCTION COSTS WILL BE PAID FOR BY DEVELOPER FEES DP 75,000 FORBES BOULEVARD/DNA WAY SANITARY SEWER TRUNK MAIN' . COSTS SHOWN ARE FOR DESIGN ONLY. CONSTRUCTION COSTS WILL BE PAID FOR BY DEVELOPER FEES 2 DP 450,000 ALLERTON AVENUE SEWER MAIN' . COSTS SHOWN ARE FOR DESIGN ONLY. CONSTRUCTION COSTS WILL BE PAID FOR BY DEVELOPER FEES 3 DP 95,000 SANITARY SEWER PUMP STATION NO. FORCE MAIN' . COSTS SHOWN ARE FOR DESIGN ONLY. CONSTRUCTION COSTS WILL BE PAID FOR BY DEVELOPER FEES 8 4 DP 390,000 EAST GRAND AVENUE SEWER TRUNK MAIN . COSTS SHOWN ARE FOR DESIGN ONLY CONSTRUCTION COSTS WILL BE PAID FOR BY DEVELOPER FEES 5 o o SIF ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 2,260,000 01 SANITARY SEWER IMPROVEMENTS PAGE SUBTOTAL EAST OF 6 h:/cip 07-08/cip-fy 07-08 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT E 101 = EAST OF 101 SANITARY SEWER FEE MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B/L = BONDS/LOANS CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE Sanitary Sewer Page 2 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM SANITARY SEWER 11 10 AVAILABLE PRIOR YEAR APPROPRIAT 9 PRIOR YEAR 8 FUNDING METHOD 2 7 FY 6 0-11 FY o 5 FY09- 4 FY 08-09 3 FY 07-08 2 PROJECT NAME & NUMBER ITEM NO. SE 5,000 5,000 PROJECT COSTS 5,000 0,000 90,000 GIS MAP DEVELOPMENT AND COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM 7 o 95,000 50,000 o SE SE 50,000 95,000 50,000 95,000 50,000 95,000 50,000 95,000 50,000 95,000 PUMP STATION RENOVATION SANITARY SEWER REHAB . FUNDS OBTAINED FROM MERGED PROJECTS 8 9 40,000 4,500,000 o 60,000 861,626 SE BIL DP ADB RDA 40,000 40,000 4,500,000 40,000 40,000 86,300 4,500,000 SANITARY SEWER INSPECTION PUMP STATION NO.4' (WET WEATHER PROGRAM PHASE IV) (71-13235-0352) 'FUNDS ADVANCED FROM RDA BONDS PUMP STATION 4 COMPLETE IN FY 06-07. OTHER PROJECTS COMPLETE IN FY 09-10. o 11 25,000 o 55,000 475,000 SE BIL 500,000 25,000 SEISMIC UPGRADE OF WATER QUALITY CONTROL PLANT AND PUMP STATIONS (71-13235-0555) 2 4,760,000 ,501,626 290,000 5,290,000 290,000 h:/cip 07 -08/cip-fy 07-08 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PO = PARKING DISTRICT MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 295,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B/L = BONDS/LOANS 5,046,300 PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE E 101 = EAST OF 101 SANITARY SEWER FEE ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page 3 - Sanitary Sewer CAPITAL IMPROVEMENT PROGRAM SANITARY SEWER 2 3 4 5 6 7 8 9 10 11 ITEM NO. PROJECT NAME & NUMBER FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FUNDING PRIOR YEAR AVAILABLE - METHOD PRIOR YEAR PROJECT COSTS APPROPRIATION 13 WET WEATHER PROGRAM PHASE II - CENTRAL' 8,680,000 SE 333,638 0 (71-13235-0556) B/L 3,600,000 2,500,000 , $3.2 MILLION FROM SE WILL BE ADVANCED GT 7,000 FROM RDA MA 50,000 14 WET WEATHER PROGRAM PHASE II - WEST' 4,650,000 SE (71-13235-0560) B/L 3,800,000 3,800,000 '$2.45 MILLION WILL BE ADVANCE FROM RDA GT MA 15 OUTFALL REPAIR INVESTIGATION 40,000 SE 50,000 40,000 (71-13235-0550) NBSU 16 RECYCLE WATER STUDY 116,000 SE 178,000 0 (71-13235-0559) GR 75,000 38,000 OT 78,000 78,000 17 EAST OF 101 REMAINING SEWER IMPROVEMENTS 10.400,000 B/L (WET WEATHER PROGRAM PHASE IV) 18 SEWER IMPACT FEE STUDY 250,000 SIF 19 WET WEATHER PHASE I 500,000 SE PAGE SUBTOTAL 14,236,000 0 0 10,400,000 0 8,114,638 6,513,000 TOTAL 21,542,300 1,295,000 1,290,000 16,690,000 1,290,000 9,616,264 11,273,000 CI = CAPITAL IMPROVEMENT FUNDS GR = GRANTS MA = MEASURE A RDA - REDEVELOPMENT AGENCY DP = DEVELOPER FEES TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SB = SAN BRUNO SHARE SW = STORM WATER FUND CS = CITY SERVICES FUND PD = PARKING DISTRICT B/L = BONDS/LOANS GTW = GATEWAY ASSESSMENT E 101 = EAST OF 101 SANITARY SEWER FEE h:/cip 07 -08/cip-fy 07-08 I I 1* ~ ~ J~ i t"~ '7'f I~ '-!J I::: @~ ~@ 0)1' .~ '? ~.~.~ t J' lC4.... , c-:J .~, ~ \ It t .~ i ~, , ;~ ~ \,"'" .~ 20. SITE REMEDIATION AT 27 SOUTH LINDEN A VENUE 22. MSB WALL LEAKS 23. HILTON HOTEL REMEDIATION 24. LIBRARY IMPROVEMENTS @~ - @ .... "l - ,...,. PUBLIC FACILITIES REPLACEMENT OF EMERGENCY GENERA TOR FOR CITY HALL AND ANNEX CITY HALL ANNEX REROOF MILLER AVENUE PARKING STRUCTURE ; ,~ \. ~ " 3 15. 19. 7. OAK GRAND APARTMENTS I L ORANGE PARK SITE EXPANSION/LAND AQUISITION 12. REPLACEMENT OF EMERGFNCY GENERA TOR FOR FIRE STATION 64 .,,/ ~ 3. ORANGE PARK RECREATION BUILDING 4. TRAIN STATION 5. DAY CARE FACILITIES 6. OYSTER POINT MARINA REMEDIATION I I { I I ~ i' J o ...p .pi' ...p .l - I' ~, u.r, I /lit .... ~ ~ --- .J ~.. j r. "... CT, 1* ~ I 1 \ \/~ I ""i \ -- II> \ .fl:ft.. ..... - ; /' I It)- / .... ~ '/ " .... .,.. I I I PUBLIC FACILITIES PROJECT DESCRIPTIONS ITEM NO.1 - CITY FACILITY/BUILDING MAINTENANCE THIS PROGRAM WILL ALLOW FOR THE REPLACEMENT OF ROOFS, PAINTING, WINDOW REPLACEMENTS, FLOOR TREATMENT AND MISCELLANEOUS WORK AS NEEDED TO KEEP BUILDINGS IN SAFE AND HABITABLE CONDITION. PUBLIC COUNTER RECONFIGURATION IS INCLUDED IN THIS PROJECT ITEM NO 2 - CAPITAL IMPROVEMENT PROGRAM STUDY THIS PROJECT FUNDS PREPARATION OF THE CAPITAL IMPROVEMENT PROGRAM. ITEM NO.3 - ORANGE PARK RECREATION BUILDING THIS PROJECT WILL DESIGN AND CONSTRUCT A NEW RECREATION BUILDING EXTERIOR RESTROOM, RELOCATE EXISTING BASKETBALL COURTS AND INSTALL SITE IMPROVEMENTS. ITEM NO.4 - TRAIN STATION THIS PROJECT WILL STUDY THE EFFECTS THE TRAIN STATION RELOCATION WILL HAVE ON CITY FACILITIES AND IMPROVE THE INTERFACE WITH CAL TRAIN TO ENSURE THE NEEDS OF THE CITY, COMMUNITY AND BUSINESSES ARE MET ITEM NO.5 - DAY CARE FACILITIES THIS PROJECT WILL PROVIDE DAY CARE FACILITIES IN THE GATEWAY REDEVELOPMENT AREA, FUNDED BY 1999 GATEWAY RDA BOND PROCEEDS. ITEM NO.6 - OYSTER POINT MARINA REMEDIATION THIS PROJECT WILL REMEDIATE CLAY CAP AT THE MARINA ITEM NO.7 - OAK GRAND APARTMENTS THE REDEVELOPMENT AGENCY HAS SEVERAL LOW-TO-MODERATE HOUSING PROJECTS WHICH THIS PROJECT WILL FUND. IT WILL INCLUDE THE PROJECT AT THE INTERSECTION OF OAK AVENUE AND GRAND AVENUE I I I 1 f I I I I I r f Public Facilities Page ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM PUBLIC FACILITIES 11 10 9 8 7 6 5 4 3 2 AVAILABLE PRIOR YEAR PRIOR YEAR FUNDING METHOD 2 FY 0- FY o FY 09- FY 08-09 FY 07 -08 PROJECT NAME & NUMBER ITEM NO. APPROPRIATION 67,000 CI 50,000 50,000 PROJECT COSTS 50,000 50,000 57,000 CITY FACILITY/BUILDING MAINTENANCE (51-13232-0221 7,000 o o o o 7,000 6,000 6,000 6,000 CI GT MA SE 25,000 25,000 25,000 25,000 25,000 CAPITAL IMPROVEMENT PROGRAM STUDY (51-13232-0021) 2 2,773,000 3,671,000 3,430,000 434,000 GR DP 6,444,000 ORANGE PARK RECREATION BUILDING (51-13232-0526) . COUNCIL APPROVED BUDGET AMMENDMENT AT MARCH 14, 2007 MEETING 3 50,000 284,000 55,000 300,000 RDA B/L RDAlB 200,000 284,000 TRAIN STATION (58-13232-0320) DAY CARE FACILITIES (58-13232-0225) (TOTAL PROJECT COST $ 3,000,000) 4 5 60,000 287,000 SWRP 60,000 OYSTER POINT MARINA REMEDIATION (51-13232-0410) 6 o 2,500,000 RDA ,000,000 OAK GRAND APARTMENTS (56-13232-0450) (TOTAL PROJECT COST: 7 $ 3,500,000) 6,945,000 2 GRANT FUNDING h:lcip 07-08/form_cip-fy 07-08 7,098,000 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PO = PARKING DISTRICT PROP 12 = PROPOSITION 75,000 75,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 75,000 ,075,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B/L = BONDS/LOANS 7,170,000 PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE LMIHF = LOW MODERATE INCOME HOUSING FUND I I I PUBLIC FACILITIES - PROJECT DESCRIPTIONS ITEM NO.8 - AGENCY BUILDING IMPROVEMENTS THIS PROJECT IS FUNDED BY THE REDEVELOPMENT AGENCY AND WILL REHABILITATE SEVERAL BUILDINGS IN THE DOWNTOWN AREA ITEM NO.9 - PUC LAND ACQUISITION THIS PROJECT WILL ALLOCATE FUNDING FOR UNDESIGNATED LAND PURCHASES FOR HOUSING AND THE PUC LAND ACQUISITION FOR THE BART LINEAR PARK PROJECTS. ITEM NO. 10 - MICELLANEOUS LOW/MODERATE LAND ACQUISITION THIS PROJECT WILL ALLOCATE FUNDING FOR UN DESIGNATED LAND PURCHASES FOR HOUSING. ITEM NO. 11 - ORANGE PARK SITE EXPANSION/LAND ACQUISITION THIS PROJECT WILL ALLOCATE FUNDING FOR LAND PURCHASES. ITEM NO. 12 - REPLACEMENT OF EMERGENCY GENERATOR FOR FIRE STATION 64 THIS PROJECT WILL REPLACE EXISTING GENERATOR AT FIRE STATION 64. THE PROJECT WILL INCLUDE CONSTRUCTION OF A BUILDING TO HOUSE THE NEW GENERATOR AND ELECTRICAL REROUTING. ITEM NO. 13 - REPLACEMENT OF EMERGENCY GENERATOR FOR CITY HALL AND ANNEX THIS PROJECT WILL REPLACE EXISTING GENERATOR AT THE CITY HALL AND ANNEX. ITEM NO. 14 - CITY SPACE NEEDS STUDY THIS PROJECT WILL PROVIDE THE CITY WITH A FEASIBILITY STUDY FOR ALL CITY OWNED BUILDINGS AND SPACE NEEDS ASSESSMENT. ITEM NO. 15. CITY HALL ANNEX REROOF THIS PROJECT WILL REROOF THE ANNEX BUILDING LOCATED AT 315 MAPLE AVENUE. ITEM NO. 16 - ROOF SURVEY THIS PROJECT WILL CONDUCT A ROOF SURVEY AND PREPARE A STUDY REPORT FOR 16 BUILDINGS AND 3 PORTABLES. ITEM NO. 17 - PARKING LOT PERMIT DISPENSER REPLACEMENT THIS PROJECT WILL REPLACE PERMIT DISPENSERS TO ACCOMMODATE INCREASE IN RATES. I I I 1 f 1 1 f f f ( ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page 2 - Public Facilities CAPITAL IMPROVEMENT PROGRAM PUBLIC FACILITIES 2 3 4 5 6 7 8 9 10 11 ITEM NO PROJECT NAME & NUMBER FY 07-08 FY 08-09 FY 09-10 FY 10- FY 11-12 FUNDING PRIOR AVAILABLE ~~1~~::~~~~~~*~~~~~ METHOD YEAR PRIOR YEAR ;:"'~F. - - - ---,;:j)PROPRIATlON PROJECT COSTS 8 AGENCY BUILDING IMPROVEMENTS 219,000 RDA 258,000 219,000 (58-13232-0451 ) 9 PUC LAND ACQUISITION 22,921,000 RDA 7,761,000 7,761,000 (58-13232-0452) B/L 11,619,000 11,600,000 LMIHF 3,560,000 3,560,000 10 MISCELLANEOUS LOW/MODERATE LAND ACQUISITION 5,800,000 LMIHF 5,800,000 5,800,000 (56-13232-0453) 11 ORANGE PARK SITE EXPANSION/LAND ACQUISITION 16,000,000 B/L 16,000,000 16,000,000 (51-13232-0720) 12 REPLACEMENT OF EMERGENCY GENERATOR FOR 140,000 CI FIRE STATION 64 13 REPLACEMENT OF EMERGENCY GENERATOR FOR 250,000 CI CITY HALL AND ANNEX 14 CITY SPACE NEEDS STUDY 100,000 250,000 RDA 15 CITY HALL ANNEX REROOF 148,000 CI 16 ROOF SURVEY 15,300 CI 17 PARKING LOT PERMIT DISPENSER REPLACEMENT 60,000 PO - - PAGE SUBTOTAL 45,653,300 250,000 0 0 0 44,998,000 44,940,000 - - RDA = REDEVELOPMENT AGENCY CI = CAPITAL IMPROVEMENT FUNDS GR = GRANTS MA = MEASURE A DP = DEVELOPER FEES TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SB = SAN BRUNO SHARE SW = STORM WATER FUND CS = CITY SERVICES FUND PO = PARKING DISTRICT LMIHF = LOW MODERATE INCOME HOUSING FUND B/L = BONDS/LOANS GTW = GATEWAY ASSESSMENT CDBG = COMMUNITY DEVELOPMENT BLOCK GRANT h:/cip 07 -08/form_cip-fy 07-08 I I I PUBLIC FACILITIES - PROJECT DESCRIPTIONS ITEM NO. 18 - PAINTING OF CITY BUILDING PAINTING OF VARIOUS CITY BUILDINGS AS NEEDED. ITEM NO. 19 - MILLER AVENUE PARKING STRUCTURE THIS PROJECT WILL DESIGN AND CONSTRUCT A NEW PARKING STRUCTURE TO REPLACE EXISTING PARKING LOT LOCATED ON MILLER AVENUE BETWEEN MAPLE AVENUE AND LINDEN AVENUE. ITEM NO. 20 - SITE REMEDIATION AT 27 SOUTH LINDEN AVENUE THIS PROJECT WILL PERFORM AN ENVIRONMENTAL CLEAN UP OF THE LOT AT 27 SOUTH LINDEN. ITEM NO. 21 - INSTALL ADA IMPROVEMENTS AT CITY BUILDINGS THIS PROJECT WILL INSTALL ADA RELATED ACCESS/USE IMPROVEMENTS TO VARIOUS BUILDING LOCATIONS THROUGHOUT THE CITY AS NEEDED. ITEM NO. 22 - MSB WALL LEAKS THIS PROJECT IS A CONTINUATION FROM WORK DONE IN PREVIOUS YEARS AND WILL SEAL GARAGE BASEMENT WALLS AND PROVIDE PROPER DRAINAGE FOR THE LANDSCAPE AREA ALONG ARROYO DRIVE. ONE PLANTER HAS BEEN SEALED. ITEM NO. 23 - HILTON HOTEL SITE REMEDIATION THIS PROJECT WILL REMEDIATE THE LANDFILL BETWEEN GULL DRIVE AND MARINA BOULEVARD. TOXIC REMEDIATION, METHANE BARRIERS AND MONITORING ARE PART OF THE PROJECT. ITEM NO. 24 - LIBRARY IMPROVEMENTS THIS PROJECT WILL INCLUDE NEW CARPETING, ELECTRICAL AND TELECOMMUNICATIONS UPGRADE, SPACE RECONFIGURATION AND MISCELLANEOUS IMPROVEMENTS. ITEM NO. 25 - DANCE STUDIO FACILITY THIS PROJECT WILL PROVIDE RESTROOMS, INSTALL FLOATING FLOOR, MIRRORS, BARS, SOUND SYSTEM AND WINDOW SHADES, FOR USE AS A CLASSROOM AND REHEARSAL SPACE. I 1 f I I I I I I I f I Public Facilities Page 3 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM PUBLIC FACILITIES 11 9 0 - - PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 2 7 FY 6 0-11 FY o 5 FY 09- 4 FY 08-09 3 FY 07-08 2 PROJECT NAME & NUMBER ITEM NO. 36,000 52,000 CI 50,000 50,000 PROJECT COSTS 50,000 50,000 36,000 PAINTING OF CITY BUILDING (51-13232-0522) 8 50,000 294,000 PO 50,000 MILLER AVENUE PARKING STRUCTURE (72-13236-0770) 9 4,000 8,000 RDA 5,000 5,000 5,000 5,000 114,000 SITE REMEDIATION AT 27 SOUTH LINDEN AVENUE (58-13232-0525) 20 20,000 7,000 20,000 7,000 RDA CI 25,000 25,000 25,000 25,000 27,000 INSTALL ADA IMPROVEMENTS AT CITY BUILDINGS (51-13232-0524) 21 6,000 6,000 CI 6,000 MSB WALL LEAKS (51-13232-0220) 22 0,000 0,000 CI 50,000 0,000 HILTON HOTEL SITE REMEDIATION (51-13231-0015) 23 450,000 500,000 B/L 20,000,000 500,000 450,000 LIBRARY IMPROVEMENTS (51-13232-0721) 693,000 907,000 DP GR 80,000 80,000 20,080,000 00,000 ,730,000 793,000 DANCE STUDIO FACILITY PAGE SUBTOTAL 24 25 2 GRANT FUNDING h:/cip 07-08/form_cip-fy 07-08 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PO = PARKING DISTRICT PROP 12 = PROPOSITION MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B/L = BONDS/LOANS CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE LMIHF = LOW MODERATE INCOME HOUSING FUND I I I I i I PUBLIC FACILITIES - PROJECT DESCRIPTIONS ITEM NO. 26 - METAL EXTERIOR FENCE/GATES REPLACEMENT THIS PROJECT WILL REPLACE EXTERIOR METAL GATES AND FENCING AT 550 NORTH CANAL (CORPORATION YARD) ITEM NO. 27 - EMERGENCY GENERATOR REPLACEMENT UPGRADE PROGRAM THIS PROGRAM WILL ALLOW FOR REPLACEMENT AND INSTALLATION OF UPDATED EQUIPMENT FOR THE GENERATION OF EMERGENCY POWER FOR BUILDINGS DUE TO POWER OUTAGES. ITEM NO. 28 - MAIN LIBRARY INTERIOR LIGHTING UPGRADES THIS PROJECT WILL REPLACE EXISTING LIGHT FIXTURES WITH NEW ENERGY EFFICIENT FIXTURES IN THE LIBRARY BASEMENT WORK STATIONS, READING ROOMS AND EMERGENCY OPERATING CENTER. ITEM NO. 29 - PARKING LOT AND BASKETBALL COURT IMPROVEMENTS THIS PROJECT WILL REPAIR PARKING LOTS LOCATED AT MUNICIPAL SERVICE BUILDING, SIEBECKER, MAGNOLIA CENTER, WESTBOROUGH PARK, AND BURl BURl BASKETBALL COURTS. REPAIRS WOULD ALSO BE COMPLETED AT THE CITY HALUANNEX ALLEY AND FIRE STATION NO. 64. 1 I I I I I f f 1 Page 4 - Public Facilities 9 10 PRIOR AVAILABLE YEAR PRIOR YEAR -xPPROPRIAT 25,000 25,000 - - 25,000 25,000 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM 3 4 5 6 7 8 FY 07 -08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FUNDING METHOD PROJECT COSTS 50,000 CI 25,000 SE C CI 29,000 100,000 25,000 179,000 o o o 52,603,000 2 GRANT FUNDING h:lcip 07-08/form_cip-fy 07-08 53,028,000 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT PROP 12 = PROPOSITION 55,000 55,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 20,155,000 3,234,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B/L = BONDS/LOANS 53,641,300 PUBLIC FACILITIES 2 ITEM NO PROJECT NAME & NUMBER - 26 METAL EXTERIOR FENCE/GATES REPLACEMENT 27 EMERGENCY GENERATOR REPLACEMENT UPGRADE PROGRAM (51-13232-0722) 28 MAIN LIBRARY INTERIOR LIGHTING UPGRADES 29 PARKING LOT AND BASKETBALL COURT IMPROVEMENTS PAGE SUBTOTAL TOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE LMIHF = LOW MODERATE INCOME HOUSING FUND ORANGE PARK MASTER PLAN UPDATE WESTBOROUGH PARK IMPROVEMENTS CITYWIDE ART AQUISrnON SOCCER/BALLFIELD IMPROVEMENTS 26. 27. 2R. 29. PARKS COMMON GREENS PARKING AREA SLURRY SEAL AND STRIPING COMMON GREENS STRUCTURE ENHANCEMENT JlINIPFRO SERRA TREE REMEDIATION AND REPLANTING 23. 24. 25. COMMON GREENS TREE REMOV AI.IREPl.ACEMENT COMMON GREENS TREE PRUNIN(i RA Y TRAIL IMPROVEMENT SPRUCE INTERSECTION NORTH ACCESS TRAIL 6. 7. 12. 13. 14. CENTENNIAL WAY PHASE I (LINEAR PARK TRAIL) CENTENNIAL WAY PHASE II (LINEAR PARK TRAIL CENTENNIAL WAY PHASE III (LINEAR PARK TRAil GA TEW A Y BOULEVARD ISLAND IMPROVEMENTS COMMON GREENS IRRIGATION REPAIR PROGRAM l. 2. 3. 4. 5. I ~ ;; @ - """" ,,\0 - ~ o ~ .. / ..-- ; ...... I ., I' "", EAIT, I .. ". ~ !II << wrtHlL AJ ... Alii i E..-a, \ \ r t,/ \ III ',~ @-- -- , , :-r ~ I l' ' ~ ~ .... l~ /' I::: ~ ~~ I' -~ @/ ~A~ -~ t .,. ......AIt' I A~ ~ ~ l' at ~ I l' CD A~ ~ I l' ~ I Ii J I _W r I I "~ l' ~ J" 1> ~ ~ "'~ A~ ;" '~ -If' ".." .. ~ \ ~ ". '\ I / --. .. \. @ .. hA\t ~ t V:Y il@ @J '40 (j) 'I @ I I I I PARKS - PROJECT DESCRIPTIONS ITEM NO.1 - CENTENNIAL WAY PHASE I (LINEAR PARK TRAIL DESIGN AND CONSTRUCTION OF A LINEAR PARK BEGINNING AT HUNTINGTON NORTH TO ORANGE AVENUE. ITEM NO.2 - CENTENNIAL WAY PHASE II (LINEAR PARK TRAIl) THIS PROJECT FUNDS THE DESIGN AND CONSTRUCTION OF A LINEAR PARK FROM ORANGE AVENUE TO CHESTNUT AND DOG PARK. ITEM NO.3 - CENTENNIAL WAY PHASE III ( LINEAR PARK TRAIl) THIS PROJECT WILL PROVIDE MEDIAN IMPROVEMENTS ON GATEWAY BOULEVARD, NORTH OF THE GATEWAY/EAST GRAND INTERSECTION. ITEM NO.4 - GATEWAY BOULEVARD ISLAND IMPROVEMENTS THIS PROJECT WILL PROVIDE MEDIAN IMPROVEMENTS ON GATEWAY BOULEVARD, NORTH OF THE GATEWAY/ EAST GRAND INTERSECTION ITEM NO.5 - COMMON GREENS IRRIGATION REPAIR PROGRAM THE PROJECT WILL REPAIR AND REPLACE IRRIGATION SYSTEMS/COMPONENTS WITHIN THE COMMON GREENS AS REQUIRED ITEM NO.6 - COMMON GREENS TREE REMOVAUREPLACEMENT THE PROJECT WILL REMOVE NECESSARY TREES WITHIN THE COMMON GREENS ITEM NO.7 - COMMON GREENS TREE PRUNING THE PROJECT WILL PRUNE TREES WITHIN THE COMMON GREENS. ITEM NO.8 - COMMON GREENS PLAYGROUND EQUIPMENT REPLACEMENT THIS PROJECT WILL REPLACE EXISTING PLAYGROUND EQUIPMENT THAT IS UNREPAIRABLE. ITEM NO.9 - COMMON GREENS STONEGATE IRRIGATION AND WALKWAY LIGHTING THIS PROJECT WILL UPGRADE THE IRRIGATION SYSTEM WITH A NEW CONTROLLER, VALVES, PIPES, AND BACKFLOW UNIT, AS WELL AS UPGRADE WALKWAY LIGHTING FOR THE STONEGA TE AREA ITEM NO. 10 - CITY HALL IRRIGATION RENOVATION THIS PROJECT WILL REPLACE THE EXISTING DETERIORATED GALVANIZED IRRIGATION SYSTEM AT CITY HALL I I I I I ( I I I I ( f I Parks Page ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM o AVAILABLE PRIOR YEAR 9 PRIOR YEAR 8 FUNDING METHOD 7 6 5 4 3 PARKS 2 PROJECT NAME & NUMBER 2 FY 0- FY o FY 09- FY 08-09 FY 07-08 ITEM NO. ON APPROPRIAT GR PROJECT COSTS ,961,000 (LINEAR PARK TRAIL) CENTENNIAL WAY PHASE (51-13232-0523) ,961,000 ,433,000 ,932,000 ,433,000 GR RDA ,459,650 (LINEAR PARK TRAIL) CENTENNIAL WAY PHASE (51-13232-0724) 2 GR DP RDA 350 51 2, (LINEAR PARK TRAIL) CENTENNIAL WAY PHASE (51-13232-0032) 3 50,000 50,000 GTW 50,000 GATEWAY BOULEVARD ISLAND IMPROVEMENTS (51-13232-0032) 4 67,000 67,000 CG 250,000 25,000 25,000 67,000 COMMON GREENS IRRIGATION REPAIR PROGRAM (51-13232-0321) 5 25,000 75,000 CG 75,000 75,000 75,000 75,000 00,000 COMMON GREENS TREE REMOVAUREPLACEMENT (51-13232-0322) 6 25,000 75,000 CG 75,000 75,000 00,000 COMMON GREENS TREE PRUNING (51-13232-0725 7 CG 50,000 50,000 50,000 COMMON GREENS PLAYGROUND EQUIPMENT REPLACEMENT 8 CG 50,000 COMMON GREENS STONEGATE IRRIGATION AND WALKWAY LIGHTING 9 CI 50,000 CITY HALL IRRIGATION RENOVATION o 3,661,000 h:/cip 07-08/form_cip-fy 07-08 3,732,000 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT OT = OTHER FUNDING SOURCE 75,000 325,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 325,000 325,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B = BONDS 6,439,000 PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES CG = COMMON GREENS ASSESSMENTS PROP 12 = PROPOSITION 12 GRANT FUNDING I I PARKS - PROJECT DESCRIPTIONS ITEM NO. 11 - PARK DEPARTMENT FENCE REPLACEMENT THIS PROJECT WILL INSTALL A FENCE AT CYPRESS AND PINE PARK AND DETERIORATED FENCES THROUGHOUT THE CITY. ITEM NO. 12 - BAY TRAIL IMPROVEMENT DESIGN AND CONSTRUCT 200 FEET OF KEY BAY TRAIL LINK AT THE WEST END OF OYSTER POINT MARINA NEAR OYSTER POINT BOULEVARD ITEM NO. 13 - SPRUCE INTERSECTION THIS PROJECT WILL SIGNALIZE THE INTERSECTION ACROSS SPRUCE AVENUE FOR THE LINEAR PARK. ITEM NO. 14 - NORTH ACCESS TRAIL DESIGN AND CONSTRUCT A MULTI-USE TRAIL ALONG NORTH ACCESS ROAD AND THE EXISTING PARKING GARAGE. ITEM NO. 15 - VARIOUS CITY GREEN SPOTS THIS PROJECT WILL LANDSCAPE VARIOUS GREEN SPOTS AND MEDIAN ISLANDS AROUND THE CITY. ITEM NO. 16 - BRENTWOOD PARK FENCE BRENTWOOD PARK FRONT IRON-WROUGHT FENCE REPLACEMENT. ITEM NO. 17 - PARADISE PARK IRRIGATION PARADISE PARK IRRIGATION REPLACEMENT (BACK FENCE). ITEM NO.1 B - ORANGE MEMORIAL PARK BALLFIELD REPLACEMENT REPLACE ORANGE MEMORIAL PARK BASEBALL FIELD BLEACHERS, FENCING, IRRIGATION SYSTEM AND LAWN ADDING. ITEM NO. 19 - BRENTWOOD PARK IRRIGATION REPLACEMENT BRENTWOOD PARK IRRIGATION SYSTEM REPLACEMENT (BACK LAWN). ITEM NO. 20 - WESTBOROUGH PARK BALLFIELD IRRIGATION WESTBOROUGH PARK BALLFIELD IRRIGATION REPLACEMENT (UPPER FIELD). ITEM NO. 21 - ORANGE MEMORIAL PARK SOCCER FIELD ASTROTURF REPLACE ORANGE MEMORIAL PARK SOCCER FIELD WITH ASTROTURF. I I I r I I I I I I I f ( Parks Page 2 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM PARKS 11 9 0 PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 2 7 FY 6 0-11 FY 5 FY 09-10 4 FY 08-09 3 FY 07-08 2 PROJECT NAME & NUMBER ITEM NO. ON PROJECT COSTS CI 35,000 54,000 PARKS DEPARTMENT FENCE REPLACEMENT BAY TRAIL IMPROVEMENT (51-13232-0620) 11 2 18,000 36,000 150,000 250,000 41,000 18,000 36,000 150,000 250,000 41,000 RDA GR GR GT SE 400,000 SPRUCE INTERSECTION (51-13232-0621) 13 41,000 NORTH ACCESS TRAIL (51-13232-0622) 14 CI 50,000 50,000 50,000 50,000 VARIOUS CITY GREEN SPOTS 15 CI 30,000 BRENTWOOD PARK FENCE 16 CI 52,000 PARADISE PARK IRRIGATION 7 CI 300,000 ORANGE MEMORIAL PARK BALLFIELD REPLACEMENT 18 CI 80,000 BRENTWOOD PARK IRRIGATION REPLACEMENT 9 CI CI 300,000 2,000,000 WESTBOROUGH PARK BALLFIELD IRRIGATION ORANGE MEMORIAL PARK SOCCER FIELD ASTROTURF 20 21 495,000 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT OT = OTHER FUNDING SOURCE h:/cip 07-08/form_cip-fy 07-08 495,000 430,000 2,350,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 32,000 50,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B = BONDS 530,000 PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES CG = COMMON GREENS ASSESSMENTS PROP 12 = PROPOSITION 12 GRANT FUNDING I I I I PARKS - PROJECT DESCRIPTIONS ITEM NO 22 - ORANGE MEMORIAL PARK SOCCER FIELD IRRIGATION REPLACEMENT REPLACE ORANGE MEMORIAL PARK SOCCER FIELD IRRIGATION SYSTEM AND LAWN ITEM NO. 23 - COMMON GREENS PARKING AREA SLURRY SEAL AND STRIPING THIS PROJECT WILL SLURRY SEAL AND STRIPE PARKING AREAS IN ATHY AND CARTER NEIGHBORHOOD OF THE COMMON GREENS. ITEM NO 24 - COMMON GREENS STRUCTURE ENHANCEMENT THIS PROJECT WILL REPLACE DETERIORATED STRUCTURES SUCH AS BENCHES, PICNIC TABLES, ARBORS, AND PLAYGROUND EQUIPMENT. ITEM NO. 25 - JUNIPERO SERRA TREE REMEDIATION AND REPLANTING THIS PROJECT WILL REMOVE 99 DEAD OR DECLINING PINE TREES AND REPLANT NEW ONES. ITEM NO. 26 - ORANGE PARK MASTER PLAN UPDATE THIS PROJECT WILL UPDATE THE MASTER PLAN FROM 1990 AND INCORPORATE ANTICIPATED LAND USE CHANGES. ITEM NO. 27 - WESTBOROUGH PARK IMPROVEMENTS THIS PROJECT WILL RENOVATE EXISTING RESTROOM AND PICNIC SHELTERS, UPGRADE UPPER PLAY AREA AND LANDSCAPING ENHANCEMENTS. ITEM NO. 28 - CITYWIDE ART AQUISITION THIS PROJECT WILL FUND CITYWIDE ART ACQUISITION TO CELEBRATE THE CITY'S 100 BIRTHDAY IN 2008. ITEM NO. 29- SOCCER/BALL FIELD IMPROVEMENTS THIS PROJECT WILL FUND SOCCER/BALLFIELD IMPROVEMENTS THROUGHOUT THE CITY, LOCATIONS TO BE DETERMINE I I I f f I I I I I f Parks Page 3 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM 11 9 0 - - PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 7 6 5 4 3 PARKS 2 PROJECT NAME & NUMBER 2 FY 0- FY o FY 09- FY 08-09 FY 07-08 ITEM NO. ON CI 50,000 PROJECT COSTS ORANGE MEMORIAL PARK SOCCER FIELD IRRIGATION REPLACEMENT 22 5,000 25,000 CG 5,000 COMMON GREENS PARKING AREA SLURRY SEAL AND STRIPING (51-13232-0726) 23 20,000 60,000 CG 60,000 60,000 80,000 COMMON GREENS STRUCTURE ENHANCEMENT (51-13232-0727) 24 50,000 50,000 CI 50,000 50,000 50,000 JUNIPERO SERRA TREE REMEDIATION AND REPLANTING (51-13232-0728) 25 2,000 55,000 GR 2,000 ORANGE PARK MASTER PLAN UPDATE (71-13232-0729) 26 ,987,000 ,987,000 DP 987,000 WESTBOROUGH PARK IMPROVEMENTS (51-13232-0730) 27 50,000 50,000 OT 50,000 CITYWIDE ART ACQUISITION (51-13232-0731) 28 o 25,000 25,000 64,000 25,000 25,000 25,000 2,302,000 GR CI OT 50,000 SOCCER/BALL FIELD IMPROVEMENTS (51-13232-0733) 29 2, RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PO = PARKING DISTRICT OT = OTHER FUNDING SOURCE h:lcip 07-08/form_cip-fy 07.08 o 50,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 110,000 0,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B = BONDS 2,224,000 PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES CG = COMMON GREENS ASSESSMENTS PROP 12 = PROPOSITION 12 GRANT FUNDING ( I I I I I I PARKS - PROJECT DESCRIPTIONS ITEM NO. 30 - WESTBOROUGH PARK PICNIC SHELTER REPLACEMENT THIS PROJECT WILL REPLACE THE PICNIC SHELTER AT WESTBOROUGH PARK AND UPGRADE LAWN. ITEM NO. 31 - SELLICK PARK PICNIC AREA UPGRADE THIS PROJECT WILL UPGRADE THE PICNIC AREA IN SELLICK PARK WITH A SMALL SHELTER AND NEW TABLES/BBQ EQUIPMENT. ITEM NO. 32 - CITYWIDE TREE PLANTING THIS PROJECT WILL PLANT NEW TREES THROUGHOUT THE CITY. ITEM NO. 33 - ORANGE MEMORIAL PARK PICNIC SHELTER BBQ REPLACEMENT THIS PROJECT WILL REPLACE THE ORANGE MEMORIAL PARK PICNIC SHELTER BARBEQUE WITH A PROPER FIRE BRICK BARBEQUE. f I I r I ( f f Parks Page 4 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM 11 9 0 - - PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 2 7 FY 6 0-11 FY 5 FY 09-10 4 FY 08-09 3 FY 07-08 h:/cip 07-08/form_cip-fy 07-08 50,000 6,370,000 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PD = PARKING DISTRICT OT = OTHER FUNDING SOURCE 50,000 50,000 6,579,000 50,000 DP DP CI CI o 505,000 o 2,825,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT o 567,000 PROJECT COSTS 500,000 5,000 30,000 545,000 ,030,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B = BONDS 50,000 50,000 9,243,000 PARKS 2 ITEM NO. PROJECT NAME & NUMBER - 30 WESTBOROUGH PARK PICNIC SHELTER REPLACEMENT 31 SELLICK PARK PICNIC AREA UPGRADE 32 CITYWIDE TREE PLANTING (51-13232-0735) 33 ORANGE MEMORIAL PARK PICNIC SHELTER BBQ REPLACEMENT PAGE SUBTOTAL TOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES CG = COMMON GREENS ASSESSMENTS PROP 12 = PROPOSITION 12 GRANT FUNDING SOUTH AIRPORT BOULE V ARDIUTAH AVENUE KINCi DRIVE/JUNIPERO SERRA BOULEVARD TRAFFIC SIGNAL UPGRADE & INTERSECTION IMPROVEMENTS - /lit ~ JNGEcr, I / Itll> / 0'IW1Ul I'OIlT '4~~ 1../_.. ~ ... /...., .. ,.,... ' ~ I @ _..... / ... @ ~ r ..., r. ,,\10 ,~ ~ I 13 I R. !I! \ c ~/ \ 'fo~ TRAFFIC GRANDVIEW DRIVE/EAST GRAND A VENUE INTERSFCTION IMPROVEMENTS AT EL CAMINO REAl AND IIICKFY BOULEVARD , I ~ ~ I ~ p~ l~ /.,..,., ~ ~ i' ;/ \ \, ,.I II1OlW. Q)) '...~ , !f ~ Ii J I l' ~ ~ I /' All" 411" All" All" ., !f ~ I J .... All" "''''AIt' ~ All" !f \ ~ I \ ~ All" / 10. 12 " .;~.. \\\ . .... \ \ <to SICiNA SOUTII AIRPOR"I BOULEVARD/NOR III ACCESS ROAD INTERSECTION IMPROVEMENT FVFRGRFFN DRIVEIMISSION IWAD TRMTIC 7. R. r .___'''. @ ..... ; I ~ --..,~ ' ~ ~'t "/' ~\\ ~ .,..,., J of ,., All" A~ tip ...~ -.. i" , '''' , EL CAMINO REAUARLINGTON DRIVE TRAFFIC SIGNAl HICKEY BOULEVARD INTERCONNECT GATEWAY BOULEVARD/ EAST GRAND AVENI TRAFFIC IMPROVEMENT \ \ \., \ 2. 4. 5 i I I ill ~ ~ I i t ~ t f l> a ;' -- *-111 (j) III .... \. \ I I I I I TRAFFIC PROJECT DESCRIPTIONS ITEM NO.1 - CITYWIDE TRAFFIC MODEL DEVELOP A CITY-WIDE TRAFFIC MODEL TO STUDY TRAFFIC CONGESTION IN THE CITY. ITEM NO.2 - EL CAMINO REAUARLlNGTON DRIVE TRAFFIC SIGNAL CITY'S SHARE OF CALTRAN'S INSTALLED SIGNAL. ITEM NO.3 - MISCELLANEOUS TRAFFIC IMPROVEMENTS FUNDS MINOR TRAFFIC IMPROVEMENTS, TRAFFIC ADVISORY COMMITTEE, BICYCLE ADVISORY COMMITTEE AND TDA PROJECTS AS WELL AS THE PREPARATION OF VARIOUS TRAFFIC RELATED GRANT APPLICATIONS. ITEM NO.4 - HICKEY BOULEVARD INTERCONNECT INTERCONNECT SIGNALS ALONG HICKEY BOULEVARD BETWEEN JUNIPERO SERRA BOULEVARD AND EL CAMINO REAL. ITEM NO.5 - GATEWAY BOULEVARD/EAST GRAND AVENUE TRAFFIC IMPROVEMENT THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO.6 - OPTICOM SYSTEM THIS PROJECT WILL INSTALL OPTICOM SYSTEM (EMERGENCY VEHICLE ADVANCE WARNING SYSTEM) TO IMPROVE EMERGENCY RESPONSE TIMES AND REDUCE INTERSECTION ACCIDENTS INVOLVING EMERGENCY VEHICLES ITEM NO.7 - SOUTH AIRPORT BOULEVARD/NORTH ACCESS ROAD INTERSECTION IMPROVEMENT THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO THE INTERSECTION OF SOUTH AIRPORT BOULEVARD AND NORTH ACCESS ROAD INCLUDING INSTALLATION OF A DUAL LEFT-TURN LANE ONTO NORTH ACCESS ROAD ITEM NO. 8 - EVERGREEN DRIVEIMISSION ROAD TRAFFIC SIGNAL THIS PROJECT WILL INSTALL A NEW TRAFFIC SIGNAL AT THE INTERSECTION OF EVERGREEN DRIVE AND MISSION ROAD I ( I I ( ( I ( ( ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page Traffic CAPIl AllMPROVEMENT PROGRAM TRAFFIC 2 3 4 5 6 7 8 9 0 11 - - - - ~ II ITEM NO. PROJECT NAME & NUMBER FY 07-08 FY 08-09 FY 09-10 FY 10- FY 11-12 FUNDING PRIOR AVAILABLE II METHOD YEAR PRIOR YEAR ! - - PROJECT COSTS APPROPRIATION 1 CITYWIDE TRAFFIC MODEL 70,000 GT 81,000 70,000 (51-13231-0312) 2 EL CAMINO REAUARLlNGTON DRIVE TRAFFIC SIGNAL 6,000 GT 19,000 6,000 (51-13231-0206) RDA 0 0 3 MISCELLANEOUS TRAFFIC IMPROVEMENTS 80,000 80,000 80,000 80,000 80,000 GT 80,000 0 (51-13231-0012) 4 HICKEY BOULEVARD INTERCONNECT 45,000 GT 45,000 45,000 (51-13231-0507) 5 GATEWAY BOULEVARD/EAST GRAND AVENUE 162,000 T1F 217,000 162,000 TRAFFIC IMPROVEMENT (51-13231-0400) 6 OPTICOM SYSTEM 73,000 GTW 85,000 73,000 (51-13231-0208) 7 SOUTH AIRPORT BOULEVARD/NORTH ACCESS ROAD 20,000 195,000 GT 12,545 12,545 INTERSECTION IMPROVEMENT DP 7,455 7,455 (51-13231-0602) 8 EVERGREEN DRIVEIMISSION ROAD TRAFFIC SIGNAL 28,000 200,000 GT 25,000 25,000 (51-13231-0603) DP 3,000 3,000 - !ill!il!!!l!!!!il!~.i PAGE SUBTOTAL 484,000 475,000 80,000 80,000 80,000 575,000 404,000 - - MA = MEASURE A - RDA = REDEVELOPMENT AGENCY CI = CAPITAL IMPROVEMENT FUNDS GR = GRANTS DP = DEVELOPER FEES TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SB = SAN BRUNO SHARE SW = STORM WATER FUND CS = CITY SERVICES FUND PO = PARKING DISTRICT TDA = TRANSPORTATION DEVELOPMENT ACT B = BONDS GTW = GATEWAY ASSESSMENT PROP 12 = PROPOSITION 12 GRANT FUNDING hlcip 07-08/form_cip fy 07-08 TRAFFIC PROJECT DESCRIPTIONS ITEM NO. 9- COUNTDOWN PEDESTRIAN UNITS THIS PROJECT WILL INSTALL NEW COUNT DOWN PEDESTRIAN UNITS AT VARIOUS INTERSECTIONS THROUGHOUT THE CITY. ITEM NO. 10 - GRANDVIEW DRIVE/EAST GRAND AVENUE THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 11 - TRAFFIC CALMING PROGRAM THIS PROJECT WILL FUND DESIGN AND INSTALLATION OF PROJECTS RELATED TO THE TRAFFIC CALMING PROGRAM. ITEM NO. 12 -INTERSECTION IMPROVEMENT AT EL CAMINO REAL AND HICKEY BOULEVARD THIS PROJECT WILL FUND SIGNAL MODIFICATIONS OF THE EXISTING SIGNAL AT THE INTERSECTION OF EL CAMINO REAL AND HICKEY BOULEVARD. MODIFICATIONS INCLUDE THE ADDITION OF TWO SIGNAL POLES AND HEADS, AS WELL AS SIGNAGE TO PROHIBIT RIGHT TURNS ON RED FOR EASTBOUND HICKEY BOULEVARD TRAFFIC. ITEM NO. 13 - SOUTH AIRPORT BOULEVARD/UTAH AVENUE THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 14 - EAST GRAND AVENUE/HASKINS WAY TRAFFIC SIGNAL AND INTERSECTION IMPROVEMENTS THIS PROJECT WILL DESIGN AND INSTALL A TRAFFIC SIGNAL AT E.GRAND AVENUE AND HASKINS WAY. ITEM NO. 15 - JUNIPERO SERRA BOULEVARD/HICKEY BOULEVARD SIDEWALK THIS PROJECT WILL FUND THE STUDY, DESIGN AND INSTALLATION OF A NEW SIDEWALK, RETAINING WALL AND TRAFFIC SIGNAL IMPROVEMENTS ON THE NORTHEAST CORNER OF HICKEY BOULEVARD AND JUNIPERO SERRA BOULEVARD. INSTALLATION WILL TAKE PLACE PENDIND STUDY RESULTS. ITEM NO. 16 - TRAFFIC IMPACT FEE STUDY THIS PROJECT WILL FUND FEASIBILITY STUDIES AND PRELIMINARY DESIGN OF TRAFFIC IMPROVEMENTS RELATED TO THE TRAFFIC IMPACT FEE AND UPDATING OF THE EAST OF 101 STUDY. ITEM NO. 17 - KING DRIVE/JUNIPERO SERRA BOULEVARD TRAFFIC SIGNAL UPGRADE AND INTERSECTION IMPROVEMENTS THIS PROJECT WILL UPGRADE THE EXISTING TRAFFIC SIGNAL AND IMPROVE THE INTERSECTION OPERATION. ITEM NO. 18 - AIRPORT BOULEVARDIMILLER AVENUE THIS PROJECT WILL ADD ANOTHER LEFT TURN LANDE ON THE OFF-RAMP. ITEM NO. 19 - FORBES BOULEVARD/EAST GRAND AVENUE THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 20 - CITYWIDE STREET LIGHTING THIS PROJECT WILL INSTALL STREET LIGHTS AT VARIOUS LOCATIONS WITHIN THE CITY. I I I I I I I I I I I I ( f I Traffic Page 2 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM 11 9 0 - - PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 2 7 FY 6 0- FY o 5 FY 09- 4 FY 08-09 3 FY 07-08 TRAFFIC 2 PROJECT NAME & NUMBER ITEM NO. o 8,800 o 8,800 GT TDA PROJECT COSTS 8,800 COUNTDOWN PEDESTRIAN UNITS (51-13231-0604) 9 594,000 705,000 T1F 705,000 GRANDVIEW DRIVE/EAST GRAND AVENUE (51-13231-0605) o o o 35,000 25,000 25,000 35,000 GT GR GT 50,000 50,000 50,000 50,000 50,000 35,000 TRAFFIC CALMING PROGRAM (51-13231-0705) INTERSECTION IMPROVEMENTS AT EL CAMINO REAL AND HICKEY BOULEVARD (51-13231-0706) 11 2 302,000 441,000 TIF GT DP 441,000 200,000 SOUTH AIRPORT BOULEVARD/UTAH AVENUE (51-13231-0707) EAST GRAND AVENUE/HASKINS WAY TRAFFIC SIGNAL AND INTERSECTION IMPROVEMENTS 13 14 GT 75,000 25,000 JUNIPERO SERRA BOULEVARD/HICKEY BOULEVARD SIDEWALK 15 TIF GT 200,000 500,000 TRAFFIC IMPACT FEE STUDY KING DRIVE/JUNIPERO SERRA BOULEVARD TRAFFIC SIGNAL UPGRADE AND INTERSECTION IMPROVEMENTS 16 17 TIF 2,049,000 AIRPORT BOULEVARDIMILLER AVENUE 18 TIF 2,491,000 FORBES BOULEVARD/EAST GRAND AVENUE 9 GT 00,000 00,000 00,000 00,000 CITYWIDE STREET LIGHTING 20 949,800 2 GRANT FUNDING h:lcip 07-08/form_cip fy 07-08 ,249,800 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PO = PARKING DISTRICT PROP 12 = PROPOSITION 50,000 50,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 350,000 4,865,000 GR = GRANTS T1F = TRAFFIC IMPACT FEE SW = STORM WATER FUND B = BONDS ,974,800 PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE TDA = TRANSPORTATION DEVELOPMENT ACT TRAFFIC PROJECT DESCRIPTIONS ITEM NO.21 - GRAND/EAST GRAND THIS PROJECT WILL ADD AN ADDITIONAL RIGHT TURN LANE ONTO EASTBOUND EAST GRAND AVENUE. ITEM NO. 22 - COMMERCIAL AVENUE/SPRUCE AVENUE TRAFFIC SIGNAL THIS PROJECT WILL DESIGN AND INSTALL A NEW TRAFFIC SIGNAL AT COMMERCIAL AVENUE AND SPRUCE AVENUE. ITEM NO. 23 - AIRPORT BOULEVARD AND SAN MATEO AVENUE THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH IN THE AREA ITEM NO. 24 - AIRPORT BOULEVARD AND GRAND AVENUE THIS PROJECT WILL ADD AN ADDITIONAL LEFT TURN LANE AT GRAND AVENUE TO WESTBOUND EAST GRAND AVENUE ITEM NO. 25 - SOUTH AIRPORT BOULEVARDIMITCHELL AVENUE AND GATEWAY BOULEVARD THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH IN THE AREA ITEM NO. 26 - BAYSHORE/AIRPORT/SISTER CITIES THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 27- ECCLES AVENUE AND OYSTER POINT BOULEVARD THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 28 - SOUTH AIRPORT BOULEVARD HOOK RAMPS THIS PROJECT WILL ADD AN ADDITIONAL RIGHT TURN LANE TO THE HOOK RAMPS. ITEM NO. 29- IMPROVEMENTS TO WESTBOUND OYSTER POINT BOULEVARD TO NORTHBOUND 101 ON-RAMP THIS PROJECT WILLPROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 30 - GULL ROAD AND OYSTER POINT BOULEVARD THIS PROJECT WILL PROVIDE AN ADDITIONAL LEFT TURN LANE FROM GULL ROAD TO OYSTER POINT BOULEVARD. ITEM NO. 31 - DUBUQUE AVENUE AND EAST GRAND AVENUE THIS PROJECT WILL PROVIDE INTERSECTION IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 32 - MITCHELL AVENUE THIS PROJECT WILL PROVIDE ROADWAY IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. ITEM NO. 33 - HARBOR WAY THIS PROJECT WILL PROVIDE ROADWAY IMPROVEMENTS TO ACCOMMODATE FUTURE GROWTH. I I I I I I I f I I I I I f I Traffic Page 3 ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM TRAFFIC 11 9 10 - - PRIOR AVAILABLE YEAR PRIOR YEAR APPROPRIAT 8 FUNDING METHOD 2 7 FY 6 0- FY o 5 FY 08-09 FY 09- - . PROJECT COSTS 4 3 FY 07-08 2 PROJECT NAME & NUMBER ITEM NO. ON TIF 305,000 GRAND/EAST GRAND 21 GT 250,000 COMMERCIAL AVENUE/SPRUCE AVENUE TRAFFIC SIGNAL 22 TIF 067,000 AIRPORT BOULEVARD AND SAN MATEO AVENUE 23 TIF 54,000 AIRPORT BOULEVARD AND GRAND AVENUE 24 TIF 4,041,000 SOUTH AIRPORT BOULEVARDIMITCHELL AVENUE AND GATEWAY BOULEVARD 25 TIF 591,000 BAYSHORE/AIRPORT/SISTER CITIES 26 TIF 436,000 ECCLES AVENUE AND OYSTER POINT BOULEVARD 27 TIF 2,841,000 SOUTH AIRPORT BOULEVARD HOOK RAMPS 28 TIF ,462,000 IMPROVEMENTS TO WESTBOUND OYSTER POINT BOULEVARD TO NORTHBOUND 101 ON-RAMP 29 T1F 686,000 GULL ROAD AND OYSTER POINT BOULEVARD 30 TIF 3,720,000 DUBUQUE AVENUE AND EAST GRAND AVENUE 31 TIF 2,363,000 MITCHELL AVENUE 32 TIF 5,281,787 HARBOR WAY 33 o RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND 2 GRANT FUNDING h:/cip 07 -08/form_cip fy 07 -08 o PD = PARKING DISTRICT PROP 12 = PROPOSITION 6,353,787 6,289,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW = GATEWAY ASSESSMENT 305,000 250,000 GR = GRANTS TIF = TRAFFIC IMPACT FEE SW = STORM WATER FUND B = BONDS o PAGE SUBTOTAL CI = CAPITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE TDA = TRANSPORTATION DEVELOPMENT ACT I I TRAFFIC PROJECT DESCRIPTIONS ITEM NO. 34 - BICYCLE DETECTION LOOPS THIS PROJECT WILL INSTALL BICYCLE DETECTION LOOPS AT EXISTING SIGNALS (9) WITHIN THE EAST OF 101 AREA. ITEM NO.35 - LINDEN/PINE SIGNAL THIS PROJECT WILL INSTALL A NEW TRAFFIC SIGNAL AT THE INTERSECTION OF LINDEN AND PINE AVENUE CURRENTLY, THERE IS AN ALL-WAY STOP. ITEM NO. 36 - HIGHWAY 101 AND PRODUCE SIGNAL THIS PROJECT WILL INSTALL TRAFFIC SIGNALS AT PRODUCE AND THE SOUTHBOUND HIGHWAY 101 OFF RAMP. ITEM NO. 37 - SIGN INVENTORY THIS PROJECT WILL PURCHASE SOFTWARE AND IMPLEMENT SIGN INVENTORY IN PREPARATION FOR MUTCD UPDATE. ITEM NO. 38 - MUTCD UPDATE THIS PROJECT WILL UPDATE ALL CITY SIGNS/MARKINGS TO CURRENT STATE STANDARDS ITEM NO. 39 - FORBES BOULEVARD/ECCLES AVENUE THIS PROJECT WILL WIDEN FORBES BOULEVARD TO ADD ANOTHER WEST HAND LEFT TURN LANE AND ONE SOUTH BOUND RIGHT TURN LANE. INSTALL NEW TRAFFIC SIGNALS. ITEM NO. 40 - FORBES BOULEVARD/GULL ROAD THIS PROJECT WILL WIDEN GULL ROAD TO EXTEND THE LEFT TURN LANE. ITEM NO. 41 - EAST GRAND AVENUE/LITTLEFIELD AVENUE THIS PROJECT WILL WIDEN EAST GRAND AVENUE TO ADD ONE EAST BOUND THRU LAND AND ONE EAST BOUND LEFT TURN LANE. WIDEN LITTLEFIELD AVENUE TO ADD ONE NORTH BOUND RIGHT TURN LANE. MODIFY AND INTERCONNECT EXISTING TRAFFIC SIGNAL. ITEM NO. 42 - EAST GRAND AVENUE/ALLERTON AVENUE THIS PROJECT WILL INSTALL NEW TRAFFIC SIGNAL AND ADD ONE EAST BOUND THRU LANE. ITEM NO. 43 - UTAH AVENUE/HARBOR WAY THIS PROJECT WILL WIDEN HARBOR WAY TO ADD A SOUTH BOUND RIGHT TURN LANE AND A NORTH BOUND THRU LANE. ADD ONE EAST BOUND LEFT TURN LANE ON UTAH AVENUE AND A NEW TRAFFIC SIGNAL. ITEM NO. 44 - OYSTER POINT BOULEVARD/ROUTE 101 NORTH BOUND ON-RAMP THIS PROJECT WILL ADD AN ADDITIONAL LANE ON NORTH BOUND DUBUQUE AVENUE BETWEEN ROUTE 101 RAMPS INTERSECTION AND OYSTER POINT BOULEVARD CREATE AN ADDITIONAL THROUGH LANE ON WEST BOUND OYSTER POINT BOULEVARD AND ADJUST SIGNAL TIMINGS. I I I I i I I f I ( I r I ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page 4 - Traffic CAPITAL IMPROVEMENT PROGRAM TRAFFIC 2 3 4 5 6 7 8 9 0 11 ITEM NO. PROJECT NAME & NUMBER FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FUNDING PRIOR AVAILABLE lj11_ - - METHOD ~ PRIOR YEAR PROJECT COSTS APPROPRIATION 34 BICYCLE DETECTION LOOPS 18,000 GT 35 LINDEN/PINE SIGNAL 150,000 GT 36 HIGHWAY 101 AND PRODUCE SIGNAL 183,000 GT 37 SIGN INVENTORY 50,000 GT 38 MUTCD UPDATE 100,000 GT 39 FORBES BOULEVARD/ECCLES AVENUE 2,492,000 TIF 40 FORBES BOULEVARD/GULL ROAD 211,000 TIF 41 EAST GRAND AVENUE/LITTLEFIELD AVENUE 1,184,000 TIF 42 EAST GRAND AVENUE/ALLERTON AVENUE 643,000 TIF 43 UTAH AVENUE/HARBOR WAY 1,162,000 TIF 44 OYSTER POINT BOULEVARD/ROUTE 101 NORTH 2,521,000 TIF BOUND ON-RAMP PAGE SUBTOTAL 0 50,000 100,000 0 8,564,000 0 0 - CI = CAPITAL IMPROVEMENT FUNDS GR = GRANTS MA = MEASURE A - RDA = REDEVELOPMENT AGENCY DP = DEVELOPER FEES TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SB = SAN BRUNO SHARE SW = STORM WATER FUND CS = CITY SERVICES FUND PO = PARKING DISTRICT TDA = TRANSPORTATION DEVELOPMENT ACT B = BONDS GTW = GATEWAY ASSESSMENT PROP 12 = PROPOSITION 12 GRANT FUNDING h:lcip 07-08/form_cip fy 07-08 I I I I I ( f f TRAFFIC PROJECT DESCRIPTIONS ITEM NO. 45 - EAST GRAND/HARBOR MASTER ROAD/FORBES BOULEVARD THIS PROJECT WILL WIDEN THE EAST BOUND APPROACH AND MODIFY LANE CONFIGURATIONS. ITEM NO. 46 - RESTRIPING AT DUBUQUE AVENUE/OYSTER POINT BOULEVARD/NORTHBOUND 101 OFF-RAMP THIS PROJECT WILL RE-STRIPE THE ROUTE 101 OFF-RAMP TO DUBUQUE AVENUE TO PROVIDE EXCLUSIVE LEFT TURN LANES AND A SHARED THROUGH/RIGHT TURN LANE ITEM NO. 47 - ROUTE 101 NB OFF-RAMP TO EAST GRAND AVENUE/EXECUTIVE DRIVE THIS PROJECT WILL WIDEN THE OFF-RAMP TO PROVIDE AN ADDITIONAL LANE. ITEM NO. 48 - UTAH AVENUE OVER CROSSING THIS PROJECT WILL DEVELOP A PROJECT STUDY REPORT TO CONSTRUCT A CROSSING FROM UTAH AVENUE OVER HIGHWAY 101. I 1 J f I ( I I ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page 5 - Traffic CAPITAL IMPROVEMENT PROGRAM TRAFFIC 2 3 4 5 6 7 8 9 0 11 ITEM NO. PROJECT NAME & NUMBER FY 07.08 FY 08.09 FY 09.10 FY 10. FY 11-12 FUNDING PRIOR AVAILABLE 1:!~i_ - - METHOD YEAR PRIOR YEAR PROJECT COSTS APPROPRIATION 45 EAST GRAND/HARBOR MASTER ROAD/FORBES 188,000 TIF BOULEVARD 46 RESTRIPING AT DUBUQUE AVENUE/OYSTER POINT 39,500 TIF BOULEVARD/NORTHBOUND 101 OFF-RAMP 47 ROUTE 101 NB OFF-RAMP TO EAST GRAND AVENUE/ 1,292,000 TIF EXECUTIVE DRIVE 48 UTAH AVENUE OVER CROSSING 250,000 TIF PAGE SUBTOTAL 0 0 0 0 1,769,500 0 0 TOTAL 2.458,800 5,640,000 835,000 6,519,000 26,917,287 1,824,800 1,353,800 - CI = CAPITAL IMPROVEMENT FUNDS GR = GRANTS MA = MEASURE A RDA = REDEVELOPMENT AGENCY DP = DEVELOPER FEES TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SB = SAN BRUNO SHARE SW = STORM WATER FUND CS = CITY SERVICES FUND PO = PARKING DISTRICT TDA = TRANSPORTATION DEVELOPMENT ACT B = BONDS GTW = GATEWAY ASSESSMENT PROP 12 = PROPOSITION 12 GRANT FUNDING h/cip 07 -08/form_cip fy 07-08 NFORMA TION TECHNOLOGY S SOFTW ARI IlJMAN RI'SOllRC AN FINANC \ ru' - lilt ~ / ..... ..-#' /1' ~" E. JOOGE CT. "\Ill .~ I' IWT ll'fSl!R ..... -~ / // //'~. " '4V R,I .. ... ,( " "... !Ii .. I r / EAST, \ ~ ..-#' ~ .J E ::J ~ "' ~ ~ I I I f ~ i' -----..-------- ACIDS -... ImHU. \ \ .f>~ "# ~ ""If.. 01- lfPIEI "\Ill \ \' L \ ~",\'-., ,.~ 'to ~~\ ,..' \ "---- ~ ~ " ~ ... \ , III '\ I'~ '+. ~\ \ ; \ of <.\, "" \..... 4", "" ~,.. ", '~~ '" f Ii J I 1- .. I I' /' (jJ .It .It ... 1- .. i I ... ~.It "'",...' ~ .It 1- \ .. .It I ./ ~ I ~ .. I f p~ I~ ,""" , ~ I' ;/ I ~ .. J .It !Ii .. .....1 ....., 10 tip I / \ . ... I I' III aa 0IIIIIe.u \. .il ~ ,. I i lID " \ \ I I I NFORMATION TECHNOLOGY PROJECT DESCRIPTIONS ITEM NO.1 - GIS PHASE I THE PROJECT WOULD START THE BASE GIS FOUNDATION AND RELIABLE DATABASE THAT CAN BE INTEGRATED TO EXISTING CITY SOFTWARE. THE RDA FUNDS ARE FROM THE INFORMATION TECHNOLOGY OPERATION BUDGET ITEM NO.2 - DISASTER RECOVERY PLANNING/PURCHASE THE PROJECT WILL IMPLEMENT A DISASTER RECOVERY PLAN FOR THE CITY'S TECHNOLOGY INFRASTRUCTURE, BUYING BACKUP AND FALL OVER SYSTEMS. IMPLEMENTING AND TESTING EMERGENCY RECOVERY SCENARIOS. ITEM NO.3 - FIBER NETWORK (MFISl THE PROJECT WILL BE FOR EQUIPMENT FOR THE FIBER OPTIC NETWORK. IT WOULD BE EXPECTED TO COMPLETE THE REMAINING WORK STARTED BY RCN. ITEM NO.4 - INTRANET -WEB PROJECT THE PROJECT WILL REDESIGN THE WEBSITE USING VENDOR SOFTWARE FOR USE AND ACCESS BY BOTH CITY AGENCIES AND THE PUBLIC. ITEM NO.5 - LASER FICHE PHASE II THE PROJECT WILL ALLOW OTHER DEPARTMENTS TO USE THE LASER FICHE AND PURCHASE MORE LICENSES FOR EACH DEPARTMENT WHEN NEEDED. ITEM NO.6 - UPGRADE CITY VOICE MAIL SYSTEM THE PROJECT WILL REPLACE/UPGRADE THE CITY VOICE MAIL SYSTEM I ( I , I I I f I I f f nformation Technology Page ENGINEERING DIVISION FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROGRAM NFORMATIONTECHNOLOGY o AVAILABLE PRIOR YEAR 9 8 FUNDING METHOD 7 6 5 4 3 2 PROJECT NAME & NUMBER PRIOR YEAR 2 FY 0- FY FY 09-10 FY 08-09 FY 07 -08 ITEM NO. APPROPRIATION o o o 23,500 o o o 23,500 SE CI RDA TF 50,000 PROJECT COSTS 50,000 50,000 23,500 GIS PHASE I 51-1323:1-0024 ) PROJECT COST $209,500) 58,000 58,000 CI 25,000 25,000 25,000 58,000 DISASTER RECOVERY PLANNING/PURCHASE (51-16110-0242) (PROJECT COST $145,400) 2 14,200 6,800 14,200 20,000 CI SE 5,000 21,000 (MFIS) FIBER NETWORK (51-16110-0122) (PROJECT COST $ 3 0,000 0,000 CI 0,000 0,000 0,000 0,000 04,000) INTRANET WEB PROJECT (51-16110-0542) (PROJECT COST $40,000) 4 5,000 5,000 CI 0,000 5,000 LASER FISCHE PHASE (51-16110-0541) (PROJECT COST $30,000) II 5 25,000 25,000 CS 25,000 25,000 UPGRADE CITY VOICE MAIL SYSTEM (51-16110-0540) (PROJECT COST $50,000) 6 I" . 'PAGE SUBTOTAL 52,500 RDA = REDEVELOPMENT AGENCY SE = SEWER ENTERPRISE FUND PO = PARKING DISTRICT PROP 12 = PROPOSITION 12 GRANT FUNDING ITF = INFORMATION TECHNOLOGY FUND h:/cip 07-08/cip-fy 07-08 65,700 o 85,000 MA = MEASURE A GT = GAS TAX CS = CITY SERVICES FUND GTW= GATEWAY ASSESSMENT 85,000 35,000 GR = GRANTS TIF = TRAFFIC IMP,ACT FEE SW = STORM WATER FUND B = BONDS SWASTE = SOLID WASTE --' 52,500 --, CI = CAf'ITAL IMPROVEMENT FUNDS DP = DEVELOPER FEES SB = SAN BRUNO SHARE ANIP = AIRCRAFT NOISE INSULATION PROJECT CG = COMMON GREENS FUND I I I NFORMATION TECHNOLOGY - PROJECT DESCRIPTIONS ITEM NO, 7 - FINANCE AND HUMAN RESOURCES SOFTWARE THE PROJECT WILL REPLACE THE 18 YEARS OLD DOS BASED FINANCIAL SOFTWARE SYSTEM, AND WILL ACQUIRE A HUMAN RESOURCES MODULE THAT INTERFACE WITH THE FINANCIAL AND PAYROLL SYSTEM, THE FOLLOWING IS AVAILABLE FUNDING FOR THIS PROJECT: REDEVELOPMENT AGENCY, SEWER ENTERPRISE FUND AND EQUIPMENT REPLACEMENT FUND, SEWER AND RDA FUNDING CAN BE LEASE FINANCED OVER 5 TO 7 YEARS, ITEM NO, 8 - PERMITTING PROJECT RESEARCH AND DEVELOPMENT THIS PROJECT WILL DEVELOPE A WEB PORTAL TO CONNECT THE CITY'S GIS, PERMITTING SYSTEM AND LASERFICHE, ITEM NO, 9 - LASERFICHE AGENDA MANAGER PURCHASE AN AGENDA MANAGER TO STREAM LINE THE CITY CLERK MINUTES AND AGENDA ITEMS, THIS MAY BE PUT IN PLACE FOR ROUTING AND APPROVAL ALSO, LASER FISCHE OR OTHER PRODUCT MAY BE PURCHASED FOR THIS SOLUTION, ITEM NO, 10 - PHONE SYSTEM UPGRADE - MAIN PBX THE MAIN PHONE SYSTEM WILL BE UPGRADED TO NEWER TECHNOLOGY TO REDUCE FAILURE AND DOWNTIME OF CURRENT SYSTEM, THE WORK WILL BE COMPLETED IN SEVERAL PHASES, ITEM NO, 11 - SECURITY APPLIANCE AND REPORTING THIS PROJECT WILL PROVIDE INCREASED SECURITY AND TRACKING, PROVIDING WEB FILTERING AND BLOCKING SPY-WARE, MAL-WARE VIRUSES, THIS PROJECT WILL ALSO PROVIDE REPORTS TO TRACT ACTIVITY ON THE NETWORK. ITEM NO. 12 - CITY SERVER ROOM THIS PROJECT WILL CONVERT A NEW LOCATION (TBD) INTO A CITY SERVER ROOM, WHICH ARE CURRENTLY LOCATED AT MSB, ITEM NO. 13 - GEOGRAPHICAL INFORMATION SYSTEM (GIS) THIS PROJECT WILL EXPAND THE IMPLEMENTATION OF THE GIS TO INCLUDE POSTING GIS INFORMATION ON THE WEB AND DATA STORAGE, I I I I I I I I f I I I ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page 2 - Information Technology CAPITAL IMPROVEMENT PROGRAM NFORMATION TECHNOLOGY 2 3 4 5 6 7 8 9 10 11 ITEM NO, PROJECT NAME & NUMBER FY 07 -08 FY 08-09 FY 09-10 FY 10- FY 11-12 FUNDING PRIOR AVAILABLE ~illi\11 METHOD YEAR PRIOR YEAR - PROJECT COSTS APPROPRIATION 7 FINANCE AND HUMAN RESOURCES SOFTWARE 1,167,000 RDA 290,000 285,000 (51-16110-0240) EQ 600,000 595,000 SE 290,000 287,000 8 PERMITTING PROJECT, RESEARCH AND 10,000 20,000 ITF 10,000 10,000 DEVELOPMENT CI 0 0 (51-16110-0640) (PROJECT COST $ 20,000) 9 LASER FICHE AGENDA MANAGER 25,000 10,000 CI 10 PHONE SYSTEM UPGRADE MAIN PBX 150,000 25,000 10,000 10,000 ITF 135,000 75,000 (51-16110-0740) 11 SECURITY APPLIANCE AND REPORTING 25,000 ITF 12 CITY SERVER ROOM 50,000 ITF 13 GEOGRAPHICAL INFORMATION SYSTEM (GIS) 30,000 CI PAGE SUBTOTAL 1,402,000 100,000 20,000 10,000 - 0- 1,325,000 - 1,252,000 TOTAL 1,554,500 235,000 105,000 95,000 - 0- 1,490,700 1,404,500 - CI = CAPITAL IMPROVEMENT FUNDS GR = GRANTS MA = MEASURE A - RDA = REDEVELOPMENT AGENCY DP = DEVELOPER FEES TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SB = SAN BRUNO SHARE SW = STORM WATER FUND CS = CITY SERVICES FUND PO = PARKING DISTRICT CG = COMMON GREENS FUND B = BONDS GTW = GATEWAY ASSESSMENT PROP 12 = PROPOSITION 12 GRANT FUNDING ITF = INFORMATION TECHNOLOGY FUND ANIP = AIRCRAFT NOISE INSULATION PROJECT EQ = EQUIPMENT REPLACEMENT FUND h:/cip 07 -08/cip-fy 07-08 I ~ ~ , I ,:.. I::: ~ ~ .. ~.~ / ; "'",..' , .~ II \ ~ .~ I / - ~ ..'" AIRCRAFT NOISE INSULATION PHASE XXI ;.I- / -- " ;.I- /' ... , Qt .,;P, ~ JII"IE cr, ..s> AY( !' I ~ ACCDS fAST '''It- ~ I -... ~ / \ ~ / or ~ AJ \ \ .6~ ImHU. II I III !t ~ II ~ IJ J I -- I .~ .... .~ .~ ... II ~ I J ".1 I II ~ ~J .~ '" )., ;.1-\ ' " ; 't~ \ 1> of CD ,~,,' .... 4, " -.. " ""~ ':..e \ ~ \~ ~ i'\ ~ 'It ,. R Clt ~ / .... ~ "'" I / p ~' , ~ '\ .., .--.. q. I I I I ( I I I AIRCRAFT NOISE INSULATION PROGRAM ITEM NO.1 - PHASE XXI THIS PROJECT WILL STARTUP AND COMPLETE MISCELLANEOUS HOMES REMAINING IN ORIGINAL ANIP FOOTPRINT, ITEM NO.2 - PHASE XXII THIS PROJECT WILL STARTUP HOMES WITHIN THE NEW EXPANDED AREA NORTHWEST OF ORIGINAL ANIP FOOTPRINT. I I I r f r I ENGINEERING DIVISION FISCAL YEAR 2007-2008 Page ANIP CAPITAL IMPROVEMENT PROGRAM AIRCRAFT NOISE INSULATION PROGRAM 2 3 4 5 6 7 8 9 0 11 ITEM NO. PROJECT NAME & NUMBER FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FUNDING PRIOR pAR~~~~ER ~j!1 II METHOD YEAR - - - PROJECT COSTS APPROPRIATION 1 PHASE XXI 2,010,000 GR GR 750,000 2 PHASE XXII GR - - TOTAL 2,010,000 0 0 0 0 0 750,000 - CI = CAPITAL IMPROVEMENT FUNDS GR = GRANTS MA = MEASURE A - RDA = REDEVELOPMENT AGENCY DP = DEVELOPER FEES TIF = TRAFFIC IMPACT FEE GT = GAS TAX SE = SEWER ENTERPRISE FUND SB = SAN BRUNO SHARE SW = STORM WATER FUND CS = CITY SERVICES FUND PO = PARKING DISTRICT SFIA = SAN FRANCISCO INTERNATIONAL AIRPORT B = BONDS GTW = GATEWAY ASSESSMENT PROP 12 = PROPOSITION 12 GRANT FUNDING h:/cip 07-08/form_cip fy 07-08 AGENDA ITEM # 12d DATE: June 13, 2007 TO: Honorable Mayor and City Council FROM: Elaine Yamani, Human Resources Director SUBJECT: ORDINANCE AMENDING SECTION 3.12 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE UPDATING PERSONNEL POSITION TITLES. RECOMMENDATION Waive reading and introduce the ordinance, which amends Chapter 3.12 of the South San Francisco Municipal Code, to implement Council-approved position title additions, deletions, and/or changes. BACKGROUND Chapter 3.12 of the South San Francisco Municipal Code is updated annually during the budget process and periodically as positions are renamed, reclassified, developed and/or deleted from the competitive and non-competitive service. The following changes to the Municipal Code are recommended. Circulation Supervisor ........ Library Program Manager . Title change as a reclassification. Title change as a or anizational chan es. result of Personnel Technician .......... Human Resources Technician...... ............. ....... result of Planning Technician..... ...................... By: ~C(/" I ~) Ela~ Human Resources Director ~' ~ l~' M. N;ge( City Manager ORDINANCE NO. AN ORDINANCE AMENDING SECTION 3.12.010 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE UPDATING PERSONNEL POSITION TITLES. The City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1. 1. SECTION 3.12.010 IS HEREBY AMENDED AS FOLLOWS: A. SUBDIVISION (a) (1): (1) Change "Personnel Technician" to "Human Resources Technician" (2) Add position "Planning Technician" B. SUBDIVISION (a)(2): (1) Change "Circulation Supervisor" to "Library Program Manager. SECTION 2. SEVERABILITY In the event any section or portion of this ordinance shall be determined invalid or unconstitutional, such section or portion shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. SECTION 3. PUBLICATION AND EFFECTIVE DATE This Ordinance shall be published once, with the names of those City Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general circulation in the City of South San Francisco, as required by law, and shall become effective thirty (30) days from and after its adoption. * * * * * Introduced at a regular meeting of the City Council of the City of South San Francisco, held the 13th day of June, 2007. Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the City Council held the 13th day of June, 2007 by the following vote: AYES: 1 NOES: ABSTAIN: ABSENT: ATTEST: City Clerk As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this 13th day of June, 2007. Mayor 2 Staff Re"Qort AGENDAITEM#12e DATE: June 13, 2007 TO: Honorable Mayor and City Council FROM: Elaine Yamani, Director of Human Resources SUBJECT: RESOLUTION APPROVING PERSONNEL CHANGES, INCLUDING CLASSIFICATION DESCRIPTIONS, ADJUSTMENTS TO SALARY SCHEDULES, CHANGES IN UNIT DESIGNATIONS, AND/OR TITLE CHANGES RECOMMENDA TION Adopt a resolution approving personnel changes, including new classification descriptions, adjustments to salary schedules, and/or changes to unit designations and/or title changes for the following positions: Planning Technician, Library Program Manager, Literacy Services Coordinator, Management Analyst I, Police Records Manager, Emergency Medical Services (EMS) Captain, and Human Resources Technician. BACKGROUND During fiscal year 2006-07, a study of several positions was undertaken, resulting in recommended classifications which included job title changes, adjustments to the salary ranges, and unit designation alteration. Below are the classification changes; the exhibits are attached for each classification. Exhibit A indicates the proposed salary ranges and Exhibit B provides the new/revised class descriptions. New Classi ication: Title Planning Technician Reason Approve as a new classification. The position provides numerous forms of technical assistance which has translated into approximately 80 to 90% of routine Planner duties being assumed by the Office Specialist - Planning in terms of zoning matters. Recommend approval of salar ran e and 'ob descri tion. Reclassi 'cations: From Title Circulation Supervisor To Title Library Program Manager Reason Reclass is recommended since this position not only performs the full scope of duties contained in the specification for Circulation Supervisor, but also those set forth in the Program Manager class specification. Recommend a roval of the sal ran e. Staff Report Subject: Personnel Changes 2006-07 Pa~e 2 Literacy Services No title change Coordinator Management Assistant Management Analyst I Police Records Manager No title change Title Chan e: From Title Emergency Medical Services (EMS) Coordinator Personnel Technician To Title Emergency Medical Service (EMS) Captain Human Resources Technician By: <~ /;!;.a~ Elaine amam Director of Human Resources Two positions each are assigned to Project Read and Community Learning Center Programs. Although they have different specialties, all four possess the significant common factor of program responsibilities requiring professional backgrounds and skills; diverse coordinative duties requiring assessment of group and individual literacy needs and the development of services/sources to meet these needs and staff supervision. Recommend approval for salary range and job description comparable to Librarian II. 60% of the assigned work entails management of projects. Virtually all former secretarial duties have been assumed by an Administrative Assistant. 20% of the job concerns creation and preparation of public outreach materials for promotion of programs and servIces. Recommend approval of salary range and job description. This position's principal duties are the direct supervision of the police records and property/evidence functions together with management of the automated records systems. Approximately 70% of the incumbent's time is devoted to the work direction of the two units which have a combined staff of nine plus two temporary employees. Recommend approval of the salary ran~e. Reason No job duties or salary changes are involved. Recommend title change. Recommend title change only. Salary and job duties remain the same. Attachments: Resolution Exhibit A - Salary Schedule Exhibit B - Class Descriptions for Planning Technician, Library Program Manager, Literacy Services Coordinator, Management Analyst I, Police Records Manager, EMS Captain, HR Technician City of South San Francisco Exhibit A Below are the proposed salary ranges for each of the classifications listed in the staff report requiring the adoption of a new salary range. The salary changes would be effective for the pay period including July 1, 2007. Please note that these ranges are not inclusive of any COLAs already agreed-upon by the bargaining units. In addition, these salary ranges may have some minor fine-tuning when entered into the payroll system. Planning Technician........................... .................. .................. Library Pro gram Manager ..................................................... Literacy Services Coordinator............................................... Management Analyst 1........................................................... Police Records Manager . ...................................................... Emergency Medical Services (EMS) Captain......................... Human Resources Technician................................................ $5,134 to $6,240 $5,886 to $7,155 $4,595 to $5,585 $5,316 to $6,462 $6,907 to $8,396 $7,559 to $9,187 $4,219 to $5,129 Exhibit B Attachments Class Descriptions for: 1. Planning Technician 2. Library Program Manager 3. Literacy Services Coordinator 4. Management Analyst I 5. Police Records Manager 6. Emergency Medical Services (EMS) Captain 7. Human Resources Technician City of South San Francisco Human Resources Department Planning Technician Class Description Def"mition Under general supervision, provides technical and general information for planning applications, planning inspection, zoning codes, inspection procedures, and permit processes; checks applications for completeness; calculates fees and processes over-the-counter planning applications. The position also provides assistance to the public and support to professional staff by processing development applications and technical reviews; providing technical assistance to the public on general land use and zoning regulations; and gathering information and conducting research from County records and other sources including basic GIS mapping tools; performs related work as required. Distinguishing Characteristics This is a bridge class in the planning field in which an incumbent with well-developed office skills and some familiarity with the technical work becomes competent to perform the day-to- day counter and phone responsibilities of providing development, zoning code, and planning information to developers, design professionals, and the public. This class is distinguished from the Principal, Senior & Associate Planner classifications in that the latter are professional and/or technical specialists in their areas of expertise. With experience and expertise, an incumbent may qualify to promote to an entry-level planner classification. Typical and Important Duties 1. Provides information regarding development, planning requirements, housing, code enforcement, building inspection, and related processes at the public counter or on the telephone. 2. Interprets and applies specific zoning codes, rules, and regulations related to urban planning and general questions. 3. Receives plans and related documents for review, ensures that the applications and sets of plans are complete and contain the required information; ensures that applicants possess appropriate documentation. 4. Reviews, approves, and issues less complicated sign permits and home occupancy business licenses over the counter; verifies the accuracy and completeness of information in accordance with Division guidelines; and assists applicants in completing the permit application process. 5. Calculates fees; collects funds and issues receipts. 6. Responds to questions about project and plan check progress; explains procedures to applicants (owners, contractors, developers) and the general public. 7. Routes plans and monitors progress of planning reviews City of South San Francisco Planning Technician Class Description Page 3 · Organize own work, set priorities; meet critical deadlines, and follow-up on assignments with minimal direction. · Represent the City effectively in contacts with representatives of other agencies, City departments, and the public. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Work in a safe manner, following City safety practices and procedures. · Maintain confidentiality regarding sensitive information. Skill In: · Entering and retrieving data from a computer with sufficient speed and accuracy to perform assigned work. · Performing accurate arithmetic calculations. · Speaking effectively to communicate in person and over the phone. Exoerience and Traininl! Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: EXlJerience: Two years of clerical support experience that relates to land use regulations; the planning process or mapping that included six months of experience involving public contact. Or One year of sub-professional experience in planning, or a related field that included six months of experience involving public contact. Traininl!: Equivalent to graduation from high school. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, an appropriate, valid California driver's license and a satisfactory driving record. City of South San Francisco Human Resources Department Library Program Manager Class Description Det"mition This is the highest class in the professional librarian series. Positions in this class are assigned the supervision of a primary library program such as adult reference; technical processing; children's services; circulation, and the branch library. Incumbents work under the general direction of the Library Director and supervise full-time, part-time, and volunteer staff. Positions in this class may serve as Library Director in the department head's absence; does related work as required. Distinguishing Characteristics This classification differs from that of Librarian II by the comprehensiveness and complexity of the programs administered, requiring the possession of a higher degree of technical knowledge and/or supervisory responsibilities. The programs assigned to positions at this level provide services to both the Main Library and the branch facility. Typical and Important Duties 1. Manages the operations of a primary Library program; directly performs work connected with program activities. 2. Supervises assigned staff by scheduling, assigning and prioritizing work; training; conducts performance evaluations; takes or recommends actions regarding hiring, promotion, time off, and discipline. 3. Coordinates assigned functions with other Library operating units and other library systems. 4. Accesses community needs and interests, and develops resources to meet them. 5. Promotes patron usage of facilities and involvement in programs. 6. Plans and implements the Library's computer system; provides for maintenance and staff training. 7. Assists in the development of library policies and procedures; provides for their implementation. 8. Responds to and resolves patron complaints and inquiries, as well as incident reports. 9. Performs and supervises library collection development and activities. 10. Monitors and determines budgetary needs and expenditures. 11. Maintains records, prepares reports, and compiles statistical information. 12. Orients patrons and provides training on the usage of reference tools and other library resources. 13. Manages equipment and facilities. 14. Represents the Department on committees and at meetings, as appropriate. City of South San Francisco Library Program Manager Class Description Page 3 Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Three years of progressively more responsible professional library experience, with two years in a supervisory capacity. Training: A bachelor's degree from an accredited college or university and a master's degree in library science from a college or university accredited by the American Library Association. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, a valid, appropriate California driver's license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, to train, and to make public presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office and library setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- shift work for meeting attendance or participation in specific projects or programs. Approved: Revised Date: Former Titles: Abolished: Bargaining Unit: ADA Review: DOT: Physical: Status: EEOC Category: Job Code: July 1997 August 1998, June 2003 Mid-management 1994/95,2002,2003 No Class 4 Classified! exempt EFI5\EJ2 M235 ADA Documentation of Essential Duties 1. SDE 2. SDE 3; MAE 4. MAE City of South San Francisco Human Resources Department Literacy Services Coordinator Class Description Def'mition Under general direction, performs responsible administrative, coordinating, and technical duties in one of the four services offered by the Library's literacy programs: adult, children, tutor/student coordination, and computer services; and does related work as required. Distinguishing Characteristics This classification is distinguished from all other Library classifications by its responsibility for program development and implementation in coordinating the day-to-day operation of a literacy program, and by the degree of initiative and independence necessary to oversee the coordination of resources and materials. Incumbents must exercise considerable initiative and judgment, have good communication and assessment skills, and be able to work accurately and independently. Some positions need to be familiar with practices and materials used to teach adults with reading and writing difficulties. The complexity of program development and outreach efforts requires a high degree of technical knowledge and educational preparation. Not every position will perform each duty indicated below. Typical and Important Duties 1. Works cooperatively with colleagues, volunteers, and participants; develops relationships with other agencies to ensure that necessary services are provided to clients. 2. Coordinates the delivery of educational services for adults and/or children; performs student portfolio assessments to measure student progress and develop participants' personal goals and objectives. 3. Manages the delivery of tutoring and support services for adult learners in the program; performs student intake and assessment; matches students with tutors; coordinates tutor training and monthly in-service meetings; evaluates and updates training process; oversees assessment process to measure learner progress; provides ongoing consultation and support to tutors and learners; publishes by-monthly tutor and student newsletters; recommends materials and techniques to be used in tutoring; coordinates at least 2 social and recognition events per year. 4. Coordinates participant advisory committee; leads focus groups. 5. Recruits and trains other instructors in delivering the functional curriculum through multiple intelligence modalities. 6. Trains tutors and volunteers; researches practices and materials to improve literacy skills. 7. Supervises and evaluates volunteers; assist in recruitment, interviewing, and selection, ensures that orientation includes the philosophy of the center, policies, and programs. City of South San Francisco Literacy Services Coordinator Class Description Page 3 · Learn, interpret, and accurately apply City and departmental rules and regulations. · Direct volunteers and others in supporting the participant's learning process. · Conduct interviews effectively in order to assess reading, writing, and comprehension skills of adults and children. · Make presentations; conduct training activities. · Coordinate and facilitate effective meetings. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Assist in the program planning of goals and objectives. · Link community needs with resources available. · Maintain accurate records and documentation on participants and other relevant data. · Independently carry out assignments; organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction. · Establish and maintain cooperative and professional working relationship with staff, community members, and all partners. · Acquire a thorough knowledge of City policies and of community needs and interests, and of resources available to meet them. · Apply computer programs to the assigned function. · Use English and a second language (as identified) effectively to communicate in person, over the telephone, and in writing. · Represent the City effectively in contacts with representatives of other agencies, community groups, departments, and the public. · Take a proactive approach to customer service issues. · Work in a safe manner, following City safety practices and procedures. · Maintain confidentiality regarding sensitive information. Skill in: · Some positions require skill in speaking and writing fluently in English and a second language. · Word processing and database management at a speed and accuracy sufficient to perform assigned work. · Rapid note taking and accurate transcription of own notes. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Three years of progressively more responsible professional experience in an adult literacy, adult education, or an educational setting. Training: A bachelor's degree from an accredited college or university with major coursework in education, social science, human services, or a related field. City of South San Francisco Literacy Services Coordinator Class Description Page 5 18. DAB 19. DAB 20. SDE 21. SDE 22. DAB 23. SDE City of South San Francisco Human Resources Department Management Analyst I Class Description Def"mition Under general supervision, provides administrative, program, project, and budgetary support to a department and/or program; plans, develops, and carries out specific programmatic responsibilities related to the department/program to which assigned; provides administrative, program, project, and budgetary support; analyzes practices and procedures and makes recommendations for administrative and operational improvements; represents the program/department and the City in a variety of meetings and presentations; and does related work as assigned. Distinguishing Characteristics The Management Analyst I is the entry-level in this professional administrative support class series, assigned to one of several program areas or departments, fire education, community partnership, or healthy communities. Initially under close supervision, incumbents learn City, departmental, and programmatic policies and procedures and carry out specific administrative, departmental, and program support projects. As experience is gained, the work becomes more varied, is performed more independently, and may involve programmatic responsibilities. Some positions in this class are alternately staffed with the Management Analyst II classifications and, if alternately staffed, incumbents may advance to the higher-level class after gaining experience, demonstrating knowledge and skill, and consistently performing the work of the higher-level class. Assignments are often programmatic in nature, require strong communication, coordination and facilitation skills, significant analytical and writing skills, and may include budgetary, operational, staffing, and similar responsibilities. Direction of staff is not a primary responsibility; however, it may be required on a project or day-to-day basis. This class series is distinguished from other administrative support and professional classes within the City by the emphasis on the provision of a variety of general and often changing professional staff projects to a department rather than the requirement of a specific technical/professional discipline. Not every position will perform each duty indicated below. Incumbents work in one of the following areas: Fire Education: plans, organizes, and implements a public information program, as well as training and education programs. Community Partnership: implements a community collaborative with local community partners coordinating the day-to-day implementation of the community health initiative; manages a variety or projects and grants; writes and submits proposals; monitors grant programs; and submits financial monitoring updates meeting specific timelines. Healthy Communities: plans, organizes, and implements a community health initiative with local community partners coordinating the day-to-day implementation of the community health City of South San Francisco Management Analyst I Class Description Page 3 variety or projects and grants; writes and submits proposals; monitors grant programs; and submits financial monitoring updates meeting specific timelines. 4. Develops and implements evaluation tools to identify program effectiveness, including developing assessment instruments; makes recommendations, and compiles reports. 5. Organizes and facilitates community and other meetings; prepares and delivers oral presentations and reports to local groups and governmental bodies; mentors teams. 6. Conducts a variety of analytical and operational studies regarding departmental activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval. 7. Develops sustainability plans; researches grant opportunities; prepares and submits grant applications. 8. Develops community profiles on specific programs; assists in the development and implementation of program evaluations for proposals and projects. 9. Compiles, analyzes, and shares relevant resources, experiences, and best practices in support of each local community health initiative. 10. Prepares and submits technical, statistical, fiscal, narrative, and special reports; prepares a variety of and other reports, utilizing data from a variety of sources, which requires compilation and summarization. 11. Directs and participates in the development of the department or program's annual budget; monitors monthly expenditures making adjustments as necessary. 12. Reviews changes in laws, regulations, and guidelines for their effect upon departmental activities; evaluates the effect of such changes and recommends changes to policies and procedures as required for compliance. 13. Prepares a variety of reports, draft letters, and materials for the department, City Council, and other agencies; drafts and completes final contracts, general correspondence, procedures, informational handouts, press releases, and other written materials. 14. Prepares and submits a variety of statistical, fiscal, payroll, personnel, narrative, and other reports, utilizing data from a variety of sources, which requires compilation and summarization. 15. Prepares materials for and delivers lectures and demonstrations to City staff and the public; formulates lessons plans, develop standards, and conducts training. 16. May direct or supervise the work of a small support staff on a project or day-to-day basis; plans, assigns, and reviews work and trains staff in work procedures. 17. Performs related duties and responsibilities as assigned. Job-related Qualifications Knowledge of · Principles and practices of project management, administrative analysis, and report preparation. · Techniques for the preparation of informational and educational materials. · Applicable federal, state, and local laws, regulations, and reporting requirements. · Principles and practices of budget development and administration. City of South San Francisco Management Analyst I Class Description Page 5 Skill in: · Speak and write fluently in English and a second language. · Rapid note taking and accurate transcription of own notes. · Word processing and database management at a speed and accuracy sufficient to perform assigned work. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience · For fire education position, three years of progressively more responsible professional, paraprofessional, intern, or related experience in providing a variety of administrative, management, and/or budgetary experience, preferably in a public agency setting. College- level course work described below in a field related to the work may be substituted with two years of education for one year of professional-level experience. · For community partnership and healthy communities position, four years of progressively more responsible community-based organization experience. Training: · Additional experience as described above may be substituted with two years of education for one year of professional-level experience. · For fire education position, a bachelor's degree from an accredited college or university with major coursework business or public administration, public policy, public information, political science, or a closely related field to the assigned work. · For community partnership and healthy communities position, a bachelor's degree from an accredited college or university with major coursework in community health, social work, or a related field. In exchange for the experience requirement, a master's degree in Public Health with at least two years of increasingly responsible experience in a community-based organization may be substituted for up to two years of the experience requirement. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, a valid, appropriate California driver's license and a satisfactory driving record. · Some positions are required to have daily access to own transportation. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time, strength to lift and carry presentation materials, strength to lift and carry 35 pounds; City of South San Francisco Human Resources Department Police Records Manager Class Description Defmition Under general direction, manages the Records and Property/Evidence units; selects, trains, supervises, and evaluates all civilian employees in the assigned units; and performs all other related duties as assigned. Distinguishing Characteristics An employee in this classification will supervise all civilian personnel in the units assigned. This classification is distinguished from the next lower level through its responsibilities for the management and supervision of employees. Work is performed with considerable independence under the direction of a division commander. Typical and Important Duties 1. Manages all activities of the Records and Property/Evidence units, including, implementing applicable policies, planning and organizing both short-term and long-term programs, assigning, prioritizing, and reviewing work. 2. Conducts internal affairs and background investigations relating to assigned employees. 3. Establishes and monitors systems relating to the processing and maintenance of police reports and the maintenance of property and evidence. 4. Attends and participates in management staff meetings; provides input on policy matters. 5. Prepares and administers the budget for the units. 6. Reviews the work of subordinates to insure compliance with departmental policies and standards. 7. Develops and implements and maintains specific policies and procedures for increased efficiency and effectiveness within the division. 8. Updates systems for handling transmittal of bail monies, handling of criminal registrants, forms control and storage, screening and distribution of correspondence, and collection and dissemination of technical and instructional data relating to existing and planned computer systems. 9. Selects, trains, and evaluates subordinate staff. 10. Completes detailed and complex periodic statistical reports for submission to department and City employees and to state, federal, and other agencies. 11. Performs records and evidence duties, as needed. 12. Serves as division commander on a rotational basis as appropriate. 13. Performs related duties and responsibilities as assigned. City of South San Francisco Police Records Manager Class Description Page 3 Experience: Three years of progressively more responsible experience in the maintenance of police records, with at least one year in a lead or supervisory capacity. Training: Equivalent to graduation from high school, supplemented by 60 units of college-level courses. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. · Possession of, or ability to obtain, a valid, appropriate California driver's license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office and/or field setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: Revised Date: Former Titles: Abolished: Bargaining Unit: ADA Review: DOT: Physical: Status: EEOC Category: Job Code: April 1994 June 1999, September 2002, June 2003 Mid-management 1994/95,2002,2003 No Class 3 Classified/exempt EF4\EJ6 M290 ADA Documentation of Essential Duties 1. SDE 2. OAE 3. SDE 4. MWE 5. MWE 6. MAE 7. MDE City of South San Francisco Human Resources Department Emergency Medical Services (EMS) Captain Class Description Det"mition Under direction, monitors and assists with coordinating the department's Emergency Medical Services program, including community injury and illness prevention activities, first responder education and certification, continuous quality improvement activities, and compliance with local, state and federal EMS regulations; and does other related duties as assigned. Distinguishing Characteristics This is a specialized assignment classification in the paramedic/firefighter series, normally for a period of two-years or longer. Employees in this assignment normally work a 40-hour workweek, with a flexible schedule allowed to accommodate field evaluations. Typical and Important Duties 1. Coordinates the department's EMT instruction program. 2. Assists with the implementation of the department's community injury and illness prevention program. 3. Monitors individual paramedics continuing education needs and recommends necessary training or continuing education for individual staff members. 4. Monitors the status of employee licenses/certifications; and ensures that all are up-to-date. 5. Attends EMS meetings, as appropriate. 6. Reviews changes in laws, regulations, and guidelines for their effect upon program activities; evaluates the effect of such changes, and recommends changes to policies and procedures as required for compliance. 7. Provides paramedic training in a variety of technical and specialized areas. 8. Monitors the department's compliance with related local, state, and federal policies; ensures compliance; notifies appropriate staff of changes in laws and regulations and of any violations. 9. Prepares materials and delivers lectures and demonstrations to City staff and the public; formulates lessons plans, develop standards, and conducts training. 10. Conducts continuous quality assurance of all program activities, including but not limited to: PCR reports, paramedic field performance/skills, EMT performance/skills, and ambulance contract performance. 11. May do all of the following when observing field operations by responding to emergency medical calls, emergency rescues, fire alanns, public service calls, or other alanns, requiring the mitigation of a situation threatening life or property; applying Basic and Advanced Life Support techniques; attending to victims in emergency medical situations, using prescribed paramedic techniques; providing medical aid; administering drugs; giving injections; starting City of South San Francisco EMS Captain Class Description Page 3 · Establish and maintain cooperative relationships with those contacted in the course of work. · Take a proactive approach to customer service issues. · Make process improvement changes to streamline procedures. · Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction. · Effectively evaluate the technical skills of subordinate staff. · Perform assignments and maintain equipment in a safe manner; understand and enforce safety policies, rules, and regulations; coach others and enforce adherence to safety policies and procedures. · Maintain confidentiality regarding sensitive information. Skill in: · Word processing into standard computer format with speed and accuracy sufficient to perform assigned work. · Rapid note taking and accurate transcription of own notes. · Operating, using, and maintaining modem paramedic equipment. · Performing a variety of manipulative tasks with good dexterity. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: · Four years of paramedic experience with at least two years as a South San Francisco Paramedic/Firefighter. Licenses and Certificates The following licenses or certifications must be maintained as a condition of employment: · Possession of an appropriate, valid California driver's license to drive fire apparatus. Must have medical clearance to maintain driver's license. Driving record will be checked periodically. · Possession ofa current State of California EMT-P license. · Must be a licensed paramedic and accredited by San Mateo County prior to the date of assignment and must have an EMT, ACLS, PALS, and BLS Instructor Certification within 6 months of assignment. · Possession of a CPR Instructor's Certificate. · Possession of current certification or successful completion of the equivalent of the following: · Pediatric Advanced Life Support (PALS) curriculum. · Life Support (BLS) and Advanced Cardiac Life support (ACLS) curriculum. · Pre-hospital Trauma Life Support (PHTLS) or Basic Trauma Life Support (BTLS) curriculum. City of South San Francisco Human Resources Department Human Resources Technician Class Description Dermition Under general supervision, provides paraprofessional support work in several human resources functional areas of recruitment and selection, training and organizational development, employee relations, benefits, communication, occupational health and safety, and special projects; provides difficult, technical and/or specialized office and administrative support to the human resources function; and does related work as required. Distinguishing Characteristics lIDs is a paraprofessional classification, requiring well-developed office support skills and the ability to independently apply technical and specialized rules, regulations, policies, procedures, and activities related to the human resources function. Assignments may be in any area of the human resources function, but will normally be somewhat specialized in a limited number of areas to ensure efficient service delivery to City departments and employees. lIDs class is distinguished from other City technical/office administrative support positions by its emphasis on the human resources function. It further differs from professional positions within the department by the responsible paraprofessional, technical, and recordkeeping duties, requiring the use of independent judgment and the constant contact with employees and the public. Some evening1 and weekend work is required. Typical and Important Duties 1. Interprets, applies, and explains questions concerning rules and regulations, policies and procedures, memoranda of understanding, employee benefits, and organizational development and training. 2. Provides support to the employee relations functions; researches proposals and issues with other agencies and through the internet; maintains a current knowledge of labor relations legislation, issues, and activities; interprets and applies collective bargaining language; coordinates grievance and complaint processes; drafts language for memoranda of understanding; takes and transcribes labor negotiations minutes; follows-up on identified negotiations issues. 3. Provides administrative support to organizational development and training functions; coordinates City-wide training; develops informational materials regarding training opportunities; schedules trainers and facilities; arranges for the reproduction and distribution of training materials; maintains records of employee attendance and progress; and assists in the selection of trainers and training programs. City of South San Francisco HR Technician Class Description Page 3 17. May train others in work procedures; may direct the work of hourly or volunteer staff on a project or day-to-day, short-term basis. 18. Prepares a variety of reports, records, correspondence, and other written materials. 19. Performs related duties and responsibilities as assigned. Job-related Qualifications U__ Knowledge of · Basic principles, practices, and concepts of human resources administration and record keeping in a public agency setting. · Standard office administrative practices and procedures, including the use of standard office equipment. · Business letter and report writing and the standard format for reports and correspondence. · Computer applications related to the work, including word processing, database, presentation, graphic, and spreadsheet applications. · Records management principles and practices. · Business arithmetic and basic statistical techniques. · Basic principles of equal employment opportunity and affirmative action. · Basic functions and activities of a City government. · Research techniques and practices. · Techniques for dealing effectively with the public and City staff, in person and over the telephone. · Newsletter publishing practices and procedures. Ability to: · Read, interpret, apply, and explain rules, regulations, policies, and procedures regarding the City's human resources activities. · Perform technical, specialized, complex, and difficult office administrative work requiring the use of independent judgement. · Analyze issues and resolve administrative and procedural problems. · Compose correspondence and reports independently or from brief instructions. · Establish, maintain, and research departmental files. · Make accurate arithmetic calculations. · Make oral and written presentations and reports, including drawing conclusions and formulating recommendations. · Write and edit employee publications. · Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. · Use initiative and independent judgment within established procedural guidelines. · Organize own work, set priorities, and meet critical deadlines. · Maintain confidentiality regarding sensitive information. · Establish and maintain effective working relationships with applicants, employees, city officials, labor unions, and the general public. · Take a proactive approach to customer service issues. City of South San Francisco HR Technician Class Description Page 5 Ability to: Travel to different sites and locations; locations; drive safely to different sites and locations; maintain a safe driving record; maintain a neat and clean appearance; work protracted and irregular hours and evening meetings or off-shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: Revised Date: Former Titles: Abolished: Bargaining Unit ADA Review: DOT: Physical: Status: EEOC Category: Job Code: July 1997 July 2000, May 2002, June 2003, June 2007 Personnel crer~ Personnel Technician Confidential 2000/01,2003 No Class 3 Classified/non-exempt EFl\EJ6 0265 ADA-Documentation of Essential Duties 1. SAE 2. SAE 3. SAE 4. SAE 5. SAE 6. SAE 7. MAE 8, MAE 9. SAE 10. SAE 11. SAE 12. SAE 13. SAE 14. SAE 15. SAE 16. SAE 17. MAE 18. SAE \\mulder\hr-sbared\admin\class descriptions\citywide\persolDleltecbnician.doc RESOLUTION NO._ CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING PERSONNEL CHANGES, INCLUDING CLASSIFICATION DESCRIPTIONS, ADJUSTMENTS TO SALARY SCHEDULES, CHANGES IN UNIT DESIGNATIONS AND/OR TITLE CHANGES NOW, THEREFORE, the City Council does hereby resolve as follows: The classification descriptions, salary schedules and/or title changes for Planning Technician, Library Program Manager, Literacy Services Coordinator, Management Analyst I, Police Records Manager, Emergency Medical Services (EMS) Captain and Human Resources Technician positions are hereby approved. The salary schedules and class descriptions are attached as Exhibit A and B. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the _day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk AGENDAITEM#12f DATE: June 13,2007 TO: The Honorable Mayor and City Council FROM: Jim Steele, Finance Director SUBJECT: INTERIM BUDGET AUTHORITY FOR 2007-08 FISCAL YEAR RECOMMENDATION It is recommended that the City Council adopt a resolution providing interim spending authority for the first 60 days of the fiscal year, in the event the 2007-08 budget is not approved on June 13,2007. BACKGROUNDIDISCUSSION The City's authority to expend funds, granted under prior budget resolutions, expires on June 30, 2007. A resolution must be passed to allow for continued operations until the budget is adopted, assuming the budget is not adopted on June 13,2007. The proposed resolution allows the 2006-07 budget to be continued for a period of 60 days in terms of staffing and appropriations, which would be prorated accordingly. BY:~ Jim eele Finance Director (/.. Approved~ .{.'-t... :Barry M. Nagel City Manager Attachment: Resolution JS/BN:ed RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION PROVIDING INTERIM SPENDING AUTHORITY FOR THE FIRST 60 DAYS OF THE FISCAL YEAR, IN THE EVENT THE 2007-08 BUDGET IS NOT APPROVED ON JUNE 13,2007 WHEREAS, the City's authority to expend funds granted under prior budget resolutions, expires June 30,2007; and WHEREAS, a resolution must be passed to allow for continued operations until the budget is adopted, assuming the budget is not adopted June 13,2007; and WHEREAS, the proposed resolution allows the 2006-2007 budget to be continued for a period of 60 days into fiscal year 2007-2008 in terms of staffing and appropriations, which would be prorated accordingly. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby approves interim spending for the first 60 days of the fiscal year in the event the 2007-2008 budget is not approved on June 13, 2007. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk - ~'t1\ s~ & ~ - ~V:-. o n >-< r;; I ~ <") v 0 e4llFO"~ Staff Report AGENDA ITEM #13 DATE: TO: FROM: SUBJECT: June 13,2007 Honorable Mayor and City Council Terry White, Director of Public Works PROPOSED SEWER RATE INCREASE AND "REPORT OF ANNUAL SEWER RENTALS AND CHARGES" FOR FISCAL YEAR 2007-2008. RECOMMENDATION It is recommended that the City Council conduct a public hearing and adopt a resolution establishing sewer service rates for Fiscal Year (FY) 2007-2008, amending the master fee schedule to include the rates, and adopting the "Report of Annual Sewer Rental and Charges" for FY 2007-2008. BACKGROUND/DISCUSSION In June 2004, in accordance with the requirements of Proposition 218, the City notified by mail the owners of property in South San Francisco of proposed rate increases of up to 9 % each year for FY 2006 through FY 2009. It was explained in the notice that the rate increases were needed to finance capital improvements for the City's Water Quality Control Plant (WQCP) and sanitary sewer system. A presentation of the improvements and financial requirements was given to the public at the Magnolia Recreation Center in July 2004. The improvements allow the City to comply with state and federal clean water requirements intended to protect the San Francisco Bay and public health. On July 14,2004, at its public hearing, the City Council approved a resolution containing a five-year schedule of charges which called for increases up to 9% for FY 2005-06, FY 2006-07, FY 2007-08, and for FY 2008-09. The revenue generated by the sewer service charges fund the following cost categories: >- Treatment Plant Operating Costs >- Sewer Maintenance Costs >- Sewage Pump Stations Costs >- Industrial Waste Control Costs >- Debt Service Costs associated with the capital improvements The improvements at the WQCP now allow the plant to reliably treat up to 13 million gallons of wastewater per day as needed to meet state requirements contained in the City's NPDES Permit. Staff Report Subject: Proposed Sewer Rate Increase Page 2 In addition to the improvements at the treatment plant, several Wet Weather projects have been completed or are nearing completion of design for construction: ~ An effluent storage basin to prevent wastewater overflows to Colma Creek ~ Major pump station improvements to prevent sanitary sewage overflows ~ Two major force mains to convey wet-weather flows to the treatment plant ~ General sanitary sewer rehabilitation to reduce storm water inflow and infiltration These projects are needed to comply with the requirements of the State Regional Water Quality Control Board in its Cease and Desist Order issued to the City in 1997 and are needed to prevent raw sewage overflows from sanitary sewers that have occurred during severe rain storms in the past. Such overflows are a violation of the City's NPDES Permit and pose a threat to environmental and public health. CONCLUSION Bartle Wells Associates, an independent financial advisory firm, updated the financial forecast for the City. Based on this evaluation, which includes estimates of Sewer Fund revenues and expenses, staff recommends that the maximum 9% rate increase be adopted for FY 2007-08. The proposed sewer service rates were determined in accordance with State guidelines. Staff believes the rates are fair and equitable allocation of costs to the various classes of users and are in proportion to the amount of sewage discharged into the sewer system. The current annual rate for a residence is $323. The proposed rate is $352, which amounts to a $2.42 per month increase. A comparison of the residential rates for other cities in San Mateo County is attached. A notice of water usage and estimated sewer service charges was sent on May 1, 2007, to all commercial property owners in the South San Francisco service area for a 30-day protest period as required by the Municipal Code. The City Clerk has had a notice of the proposed rates published in a local newspaper as required by the Municipal Code. By:,--L QlJJtJ= Terry White Director of Pub Works /~ ('~ ( \ -, . ... Approved:' ' " " ) ~ M. Nagel City Manager Attachment: Resolution establishing Sewer Service Rates for FY 2007-2008 and adopting "Report of Annual Sewer Rentals and Charges for FY 2007-2008." Exhibit "A" to Resolution, Sewer Rates for Fiscal Year 2007-2008. Survey of Residential Sewer Service Charges in San Mateo County. RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING A INCREASE FOR SEWER RATES EFFECTIVE FISCAL YEAR 2007-2008, AMENDING THE MASTER FEE SCHEDULE TO INCLUDE THE RATES, AND ADOPTING A REPORT OF ANNUAL SEWER RENTALS OR CHARGES FOR 2007-2008 PURSUANT TO CHAPTER 14.12 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE WHEREAS, by Chapter 14.12 of the South San Francisco Municipal Code the City Council is authorized to establish sewer rates by resolution; and WHEREAS, in March 2004, the City Council reviewed the implementation of the 5- year rate increases of 25% for 2004-2005, and up to 9% annually through 2008-2009 to finance improvements to the City's sewer collection, pumping and treatment facilities; and WHEREAS, in May and June of 2007, in accordance with the requirements of Proposition 218, the City notified the owners of property within South San Francisco of the proposed rate increases, and notice of the proposed increase and the public hearing was published in the San Mateo Times; and WHEREAS, the City Council has given notice and on June 13, 2007, held a public hearing as required by law on the subject sewer rates; and WHEREAS, the rates reflected in the report of Annual Sewer Rentals and charges are consistent with the five-year financing plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that it hereby approve the schedule of rates set forth in the attached Exhibit "A" which implements the previously approved financing plan, and hereby amends the City's Master Fee Schedule to include the rates, BE IT FURTHER RESOLVED that the City Council hereby adopts the Report of Annual Sewer Rentals and Charges for Fiscal Year 2007 -2008, and directs that the rates so established shall be collected on the official tax assessment roll, together with real property taxes, and that the amount shall constitute liens upon the properties which shall be effective at the same time and to the same extent as is provided for by law in the case of real property taxes, with like penalties for delinquencies. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk REPORT OF SEWER RENTAL CHARGES FOR 2007-2008 IN ACCORDANCE WITH CHAPTER 14.12 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE In accordance with Chapter 14.12 ofthe South San Francisco Municipal Code, the following report prepared as of May 25, 2007 is submitted, The report describes the procedure of charging those parcels of real property, which directly receive the benefits of municipal sanitary sewer services and the amount ofthe annual charge or rental, which will be imposed against each parcel for Fiscal Year 2007-2008_ 1. Summary of Rentals or Charges. The following is a summary ofthe annual rental or charges for 2007-2008. All commercial and industrial properties All residential properties, except those serviced by Westborough County Water District Billed by Statement $ 7,444,606 $ 5,736,180 $ 234,000 Total $13,414,786 2. Sewer Rental Account File. This report refers to and incorporates by reference the report entitled "Rate Determination and Revenue Program Summary," prepared by and on file at the City of South San Francisco Water Quality Control Plant. The report summarizes the 2007- 2008 sewer rental charge that will be proposed to the City Council on June 13, 2007. Upon adoption of the proposed charges, or amendments thereto, a report entitled "City of South San Francisco Sanitary Sewer Charges", prepared by Engineering Data Services, Los Altos, California, will be completed. The report will describe by Assessor's Parcel Number each parcel of real property receiving directly the benefits of municipal sanitary sewer service and the amount of annual charge or rental imposed against each parcel for fiscal year 2007-2008. All of these documents, including this report shall be filed with the County Tax Collector or Auditor. Accompanying the filing of this report shall be the Clerk's endorsement that the report has been adopted by the City Council. Dated: May 25,2007 J. ele Di ector of Finance CLERK'S STATEMENT I, , Interim City Clerk of the City of South San Francisco, a municipal corporation, do hereby certify that the foregoing report was adopted by the City Council on the day of , 2007 by Resolution No. Dated: Interim City Clerk EXHIBIT "A" TO RESOLUTION NO. PARCELS BY USE CLASSIFICATION ANNUAL RATE A. Residential Class Single-family dwelling $352.00 per dwelling per year Multi-family dwelling (duplexes, $352.00 per dwelling flats, apartments, and similar per unit per year class of users) Trailer Court and similar class of $316.00 per dwelling uses per unit per year B. Institutional Class Schools, colleges, rest homes, hospitals, clubs, lodges, and similar class of uses. Minimum charge, or $352.00 per year V olume charge based on water $ 3.765 per 100 consumed (metered inflow), or cubic feet of water consumed Volume charge based on water $ 4.183 per 100 consumed (metered effluent) cubic feet of water consumed C. Commercial and Nonmonitored Industrial Classes 1. Light Strength Uses: Bars (without dining facilities), car washes, department and retail stores, hotels, motels (without dining facilities), laundromats, professional and business offices, banks, savings and loan associations, warehouses, auto rentals (without repair shops), newspapers, commercial printing shops, freight and drayage services, barber shops, shoe repair shops, camera shops, plating shops, wood and furniture fabricators, heating and appliance stores, drug stores, auto supply stores, general contractors' offices, public administration offices, health services, legal services, dry cleaners, metal fabricators, lumber companies, laundry services, sheet metal shops, and similar classes of uses with wastewater strengths less than or approximated equivalent to residential strength Minimum charge, or $352.00 per facility per year V olume charge based on water consumed (metered inflow), or $ 4.665 per 100 cubic feet of water consumed Volume charge based on water consumed (metered effluent) $ 5.185 per 100 cubic feet of water consumed 2. Moderate Strength Uses: Auto/gas service stations, auto steam cleaners, auto rentals (with repair shops), bakeries, beauty and hair salons, commercial laundries, mortuaries, lodges (with dining facilities), radiator repair shops, markets (with garbage disposals), ice cream parlors, candy manufacturers, food preparation and caterers, sandwich shops, drive-in theaters, creameries, roofers, chemical preparations, machine shops, photo/fIlm processors, rug, carpet, upholstery cleaners, foundries, ceramics studios, oil services, transmission services, sanitation services, furriers, drum and barrel cleaners, and similar classes of uses with wastewater strengths significantly greater than residential strength. The user will be reclassified to the light strength use classification if it adequately demonstrates to the city engineer it is discharging only segregated or wastewater equivalent in strength to residential wastewater. Minimum charge, or $352.00 per year Volume charge based on water consumed (metered inflow), or $ 7.302 per 100 cubic feet of water consumed Volume charge based on water consumed (metered effluent) $ 8.115 per 100 cubic feet of water consumed 3. Restaurants, Cafes and Other Eating Places: Minimum charge, or $352.00 per year Volume charge, based on water consumed (metered inflow), or $ 10.671 per 100 cubic feet of water consumed V olume charge, based on water $ 11.856 per 100 consumed (metered effluent) cubic feet of water consumed Monitored and Industrial Class: 1. Monitored and Industrial Users: Manufacturers, processors, producers, laundries, photo finishers, painting services, packagers and similar classes of uses whose wastewater are monitored by the City Minimum charge, or combination $352.00 per year of the following: V olume charge, based on water $ 2.796 per 100 consumed (metered inflow), or cubic feet of water consumed Volume charge, based on water $ 3.106 per 100 consumed (metered effluent) cubic feet of water consumed Surcharge for suspended solids $ 0.939 per pound of (SS) suspended solids discharged Surcharge for chemical oxygen $ 0.290 per pound of demand (COD) COD discharged 2. Septage Waste Haulers: Commercial businesses which haul to and dispose of septage waste at the Water Quality Control Plant. Minimum charge $352.00 per year Volume charge based on waste $ 0.199 per gallon water discharge discharged RESIDENTIAL SURVEY SEWER SERVICE CHARGE SAN MATEO COUNTY (AS OF MA Y 2007) AGENCY ANNUAL SEWER CHARGE HILLSBOROUGH $1315* PACIFICA $623 BRISBANE $535 MILLBRAE $448 FOSTER CITY $421* HALF MOON BA Y $419 SAN BRUNO $410 DAL Y CITY $406 REDWOOD CITY $396* BURLINGAME $395 SAN MATEO $390 BELMONT $364* SAN CARLOS $359* MONT ARA SANITARY DIST. $358 SOUTH SAN FRANCISCO (with prop sed 9% increase) $352* SOUTH SAN FRANCISCO (Current) $323* EL GRANADA SANITARY $314* MENLO PARK $290* AVE $451 *F1at charge per year not tied to individual water consumption Other listed rates are annual estimates based on homeowners "average" monthly domestic water consumption charges that can vary from year to year, household to household. - :\) 't \l S:1N S (0 n >-< - ~ r; v 0 C'. ~~ 4lIFOy..~ Staff Report AGENDA ITEM # 14 DATE: June 13,2007 TO: The Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: STORMWATER MANAGEMENT PROGRAM RATE STRUCTURE FOR FISCAL YEAR 2007-2008 RECOMMENDATION It is recommended that the City Council conduct a Public Hearing and adopt a resolution establishing Stormwater Management Program charges for the 2007-2008 Fiscal Year. It is also recommended that the Council adopt the Finance Director's Report of Fiscal Year 2007- 2008 Stormwater Management Service Fees. BACKGROUND/DISCUSSION Introduction The 2007-2008 Fiscal Year marks the thirteenth year of South San Francisco's participation in the Stormwater Pollution Prevention Program (STOPPP) mandated by Federal and State Governments. The current program fee structure was adopted by Council on July 19, 1995, and represents an equitable distribution of costs taking into consideration the size and use of the parcel, and the estimated amount of storm water runoff generated by the parcel. This fee calculation strategy is similar to the process used by other stormwater management programs, including the San Mateo County General Program. By direction ofthe City Council, stormwater program charges are to be adjusted so as not to exceed actual program expenses. The proposed stormwater program charges herein were developed in response to Council's direction and are the same charges as the prior year. Regulations The Environmental Protection Agency, under amendments to the 1987 Clean Water Act, imposed regulations that mandated local government to control and reduce storm water pollution runoff. The framework for regulating stormwater discharges is through a National Pollution Discharge Elimination System Permit (NPDES). The permit is implemented and enforced by the State Water Resources Control Board through its regional agency. Staff Report Subject: Stormwater Management Program Rate Structure for Fiscal Year 2007-2008 Page 2 South San Francisco, in cooperation with the other jurisdictions in San Mateo County jointly reapplied for their Municipal Stormwater NPDES Permit on March 18, 1998. A requirement of the NPDES permit was the development of a five-year action plan, known as the Stormwater Management Plan. The Plan covers the period from July 1998 through June 2003 to prevent and control stormwater pollution in San Mateo County. STOPPP's initial Stormwater Management Plan covered the previous five-year period. The Stormwater Management Plan (SWMP) contains two-year work plans with budgets that describe in more detail how the General Program's portion of the five-year SWMP will be completed. The two-year work plans and budgets will be updated annually to include the subsequent fiscal year and submitted to the San Francisco Bay Regional Water Quality Control Board (Regional Board) each March. The SWMP also contains detailed performance standards that identify what each of the member agencies is committed to do to prevent storm water pollutants from entering the storm drains and conveyance systems that it owns and/or operates. STOPPP reviews these performance standards every two years and revise them as needed. New and modified performance standards will be incorporated following the approval process described in the reissued NPDES permit. Examples of General Program responsibilities include: · Coordinate the overall program efforts · Submit consolidated quarterly, semi-annual, and annual reports to the Regional Water Quality Control Board . Develop and sponsor training workshops · Develop educational/informational materials for dissemination within jurisdictions Examples of City Specific Program activities include: · Street sweeping, storm drain cleaning, and other maintenance-related activities that may have an impact on stormwater quality; · Minimize or eliminate potential stormwater pollution sources at commercial and industrial facilities through inspection and educational outreach activities, and to effectively prohibit illicit discharges (such as oil, paint, or soapy washwater) to the municipalities' storm drain systems; · Educate the public about the differences between the sanitary sewer and storm drain systems and the causes of stormwater pollution in order to encourage residents to adopt less polluting and more environmentally beneficial practices; · Prohibit non-stormwater discharges from construction sites, reducing stormwater pollutant discharges from new development and construction activities to the maximum extent practicable, and requiring compliance with stormwater Best Management Practices (BMP's) and erosion/sedimentation control at construction sites; Staff Report Subject: Stormwater Management Program Rate Structure for Fiscal Year 2007-2008 Page 3 . Identifying effective BMP's and developing tools and analyzing information needed to identify and help solve creek drainage basin-specific water quality and beneficial use impairment problems. South San Francisco Fiscal Year 2006-2007 Program Accomplishments . Responded to 51 spill or illicit discharge complaints of materials (i.e. paint, oil, fuel, or concrete materials) that could enter into the storm drains; . Reviewed 52 building and construction plans and prepared written comments requesting incorporation of stormwater pollution prevention measures and post construction measures; . SSF Staff participated with the San Mateo Countywide Stormwater Program in staffing the booth at the San Mateo County Fair which was held August 2006; · On September 23,2006, the City of South San Francisco's Stormwater Program, along with the Water Quality Control Plant participated in the City's Annual Day in the Park. Staff distributed 650 pill boxes and 500 grease scrapers to the public. . On Saturday, September 16,2006, the City of South San Francisco's Beautification Committee sponsored a Creek Clean-Up Event at a site behind Utah and Littlefield Aves. This was a two- hour event with over 80 volunteers, including staff and community volunteers, picking up debris and trash. The Office of Environmental Compliance continued its School Outreach Program to 4th grade students by providing 14 presentations. · The Office of Environmental Compliance presented Sewer Science to one high school class at El Camino High School during the week of April 23, 2006 and two Citizen's Academys in the spring and fall. Sewer Science is a wastewater treatment lab for high school students. . The Office of Environmental Compliance conducted 57 erosion control inspections. . The Office of Environmental Compliance conducted 201 stormwater inspections of food facilities, auto repair facilities, and industrial facilities. . The Office of Environmental Compliance compiled a list of homeowners groups and contacts for future outreach. FUNDING The proposed program budget for Fiscal Year 2007-2008 is $738,188. Funding will be provided from program service fees and carry-over funds from the previous fiscal year. A breakdown of the program fees, according to classification type can be seen in Exhibit A. This assessment is collected by the San Mateo County Assessor via property tax billings as in the previous year. The deadline to place the stormwater program assessment on the tax rolls is August 10, 2007. Staff Report Subject Stormwater Management Program Rate Structure for Fiscal Year 2007-2008 Page 4 CONCLUSION Stormwater rates have not changed since their inception and as costs of the program increase this trend cannot continue. More stringent regulation, adoption of vigorous enforcement actions by the State, and normal operations are pushing costs ever higher. Staff is recommending adoption of the current rate at this time, however, it is likely that if State laws do not change with respect to Prop 218 and stormwater mandates, Staff wi 11 need to bring to Council considerations to revise these program costs in future years through an election process. BY:--1- Terry White ' Director of 0~ ~~ / ~ Approve~ Barry . Nagel City Manager c~ 1ic Works Attachments: Resolution Approving Stormwater Management Service Charges (Exhibit A to Resolution) Resolution Adopting Report of Stormwater Management Services Fees for Fiscal Year 2007-2008 Report of Storm water Management Services Charges for 2007-2008. RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING STORMW A TER MANAGEMENT SERVICE CHARGES FOR FISCAL YEAR 2007-2008 WHEREAS, Municipal Code Chapter 14.04 enables the City to levy charges for the local portion of the San Mateo County Stormwater Management Program; and WHEREAS, notices were published and a public hearing was held on June 13, 2007 as required for the enactment of the subject stormwater fees; and WHEREAS, funding for the local program requires $738,188; and WHEREAS, the Stormwater Service Charges are maintained at the level established in Fiscal Year 1997-98. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1. The City Council hereby confirms the Stormwater Management Service Charge formula attached hereto as Exhibit A, for Fiscal Year 2007-2008. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk PROPOSED CHARGES FOR FY 2007-2008 CITY OF SOUTH SAN FRANCISCO STORMWATERMANAGEMENT PROGRAM FEES The following formula, proposed for adoption, shall be used to calculate stormwater service fees for each parcel: PARCEL SIZE + BASE THRESHOLD x (sq. footage) (average sq. ft. of single family dwelling) EDU RATE (per class) ANNUAL SERVICE FEE [ number of EDU's] Sample Fees per Classification: Type of Parcels Annual Rate 1. Single Family Residential 5,400 sq.ft. + 5,352 sq.ft. (base) x $ 8.72 [ 1 EDU] $ 8.72 2. Multi-Family Residential 10,700 sq.ft. + 5,352 sq.ft. (base) [ 2 EDU's] CommerciallIndustrial (a) 20,000 sq.ft + 5,352 sq.ft. (base) [3.73 EDU's] x $ 17.42 $ 34.84 3. x $ 17.86 $ 66.74 (b) 43,560 sq.ft. (1 acre) + 5,352 sq.ft. (base) x $ 17.86 [8.13 EDU's] $ 14536 4. Vacant 10,000 sq.ft. 5,352 sq.ft. (base) x $ 1.74 [2 EDU's] 5. Parking Lots 10,000 sq. ft. + 5,352 sq. ft. (base) x $ 26.14 $ 3.26 $ 48.84 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ADOPTING A REPORT OF STORMWATER MANAGEMENT SERVICES FEES FOR FISCAL YEAR 2007- 2008 PURSUANT TO SOUTH SAN FRANCISCO MUNICIPAL CODE SECTION 14.04.110 WHEREAS, the City Council has given notice and on June 13, 2007, held a public hearing as required by law on the subject stormwater rates; and WHEREAS, the rates imposed and reflected in the Report of Storm water Management Services Fee for Fiscal Year 2007-2008 are the same as the unit rates imposed in 2006-2007. NOW, THEREFORE, BE IT RESOLVED that the City Council, by a mInImUm two-thirds vote, hereby adopts the Report of Storm water Management Services fee for Fiscal Year 2007-2008, and directs that the rates so established shall be collected on the official tax assessment roll, together with real property taxes, and that the amount shall constitute liens upon the properties which shall be effective at the same time and to the same extent as is provided for by law in the case of real property taxes, with like penalties for delinquencies. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN : ABSENT: ATTEST: City Clerk REPORT OF STORMW A TER MANAGEMENT SERVICES CHARGES FOR 2007-2008 IN ACCORDANCE WITH CHAPTER 14.04 OF THE SOUTH SAN FRANCISCO MUNICIPAL CODE In accordance with Chapter 14.04 of the South San Francisco Municipal Code, the following report prepared as of May 25,2007 is submitted. This report describes the procedure for charging those parcels of real property, which receive benefits of stormwater system services, and the amount of the annual charge, which will be imposed against each parcel for fiscal year 2007-2008. Summary of Charges All single-family residential properties $123,940.10 All multi-family residential properties (Including duplexes) $ 60,110.88 All commerciallindustrial $215,735.82 Parking lots $ 12,329.22 Vacant $ 6,194.34 TOTAL $418,310.36 This report refers to and incorporates by reference the report entitled "Notice of Proposed City of South San Francisco Stormwater Management Program Rate Structure" for fiscal year 2007-2008 prepared by and on file in the Office of the Technical Services Supervisor. That report summarizes the 2007-2008 charges that will be proposed by the City Council on June 13,2007. Upon adoption of the proposed charges, or amendments thereto, a report entitled "City of South San Francisco Stormwater System Charges," prepared by Engineering Data Services, Los Altos, California will be completed; it will describe the amount of annual charge imposed against each parcel, by Assessor's Parcel Number, for Fiscal Year 2007 -2008_ All of these documents, including this report, shall be filed with the County Tax Collector or Auditor. Accompanying the filing of this report shall be the Clerk's endorsement that the report has been duly adopted by the City Council. Dated: 5l)D fD Y )Str Director of Finance CLERK'S STATEMENT I, , Interim City Clerk ofthe City of South San Francisco, a municipal corporation, do hereby certify that the foregoing report was adopted by the City Council on the day of , 2007 by Resolution No. Dated: Interim City Clerk - ~,\:\i s4N ~51 (0 ("'l >-< ..... t=. ~ v 0 C'4.lIFOp..~'\"?o: Staff Re}2ort AGENDA ITEM # 15 DATE: June 13,2007 . TO: The Honorable Mayor and City Council FROM: Terry White, Dir~ctor of Public Works SUBJECT: ANNUAL NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) COUNTY WIDE STORMW A TER MANAGEMENT PLAN GENERAL PROGRAM AND FEE RECOMMENDATION It is recommended that the City Council, adopt a resolution, requesting that the San Mateo County Board of Supervisors use the San Mateo County Flood Control District as the funding mechanism to support the Countywide National Pollution Discharge Elimination System (NPDES) General Program. BACKGROUND/DISCUSSION The Environmental Protection Agency, under amendments to the 1987 Clean Water Act, imposed regulations that mandate local government to control and reduce the amount of storm water pollution runoff into receiving waters of the United States. The State has taken the lead position with regard to this mandate and the local agencies within San Mateo County have formed an area wide plan to implement the mandate. The initial Storm water Management Plan included tasks, schedules, and parties responsible for implementation during the initial five-year NPDES permit period (i.e., 1993-1998) and since that time have renewed permits, amended language, and eventually adopted new permits in order to better comply with the State Regional Water Quality Control Board (RWQCB) requirements through the San Mateo County Stormwater Pollution Prevention Program (STOPPP) Municipal Stormwater NPDES Permit process. STOPPP's Technical Advisory Committee submitted a San Mateo Countywide Stormwater Management Plan to the RWQCB and after a Public hearing, approved the renewed NPDES permit, which expired July 20,2004. An updated plan has since been submitted to the RWQCB but has yet to be approved. In the interim the plan continues. The General Program encompasses those efforts undertaken for the benefit of all twenty- one agency co-permittees involved with the implementation of the Storm water Management Plan, and adherence to the conditions set forth under the Countywide Staff Report Subject: Annual National Pollution Discharge Elimination System (NPDES) Stormwater Management Plan General Program and Fee Page 2 NPDES Discharge Permit. Each City within the County participates in the plan and the County regulates the plan through a collection of a parcel fee. This fee, as adopted in 1992, established fees and CPI increase formulas. The 2007-2008 NPDES General Program Budget is $1,455,028. Basic annual charges and historical dates are more specifically detailed within the resolution attached, They are broken down into two pieces. One is the set basic fee, which has never changed, and the other is an additional charge which is adjusted every year by the CPI. These fees are separate and apart from the City fee per parcel for City management of the STOPPP program and are collected through the County Flood Control District. FUNDING Funding will be provided from the San Mateo Countywide General Program Budget Year 15, which is $1,455,028 financed by a Countywide parcel fee levied against residential land users, commercial/retail/manufacturinglindustrialland users, and miscellaneous land users. For Year 15 activities, combined single-family residential land users are charged $6.22 per parcel to establish the base rate. Miscellaneous, Condominium, Agriculture, and Vacant parcels are charged $3.10/ APN; all other land uses have a base rate of $6.22/ APN for the first 11,000 square feet plus $0.56 per 1,000 additional square feet of parcel area. The use of parcel size provides for a more equitable distribution of the fee throughout the various land uses within the County. ~.J, Terry White Director of Approved: \ Attachments: Resolution RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO RECOMMENDING THAT THE SAN MATEO COUNTY FLOOD CONTROL DISTRICT IMPOSE BASIC AND ADDITIONAL CHARGES FOR FUNDING THE EXPANDED SCOPE OF WORK FOR THE 2007/08 COUNTYWIDE NATIONAL POLLUTANT DISCHARGE ELIMINA nON SYSTEM (NPDES) GENERAL PROGRAM WHEREAS, The Environmental Protection Agency, under amendments to the 1987 Federal Clean Water Act, imposed regulations that mandate local governments to control and reduce the amount of storm water pollutant runoff into receiving waters; and WHEREAS, under the authority of California Porter-Cologne Water Quality Act, the State Water Resources Control Board had delegated authority to its regional boards to invoke permitting requirements upon counties and cities; and WHEREAS, in July 1991, the San Francisco Bay Regional Water Quality Control Board notified San Mateo County of the requirement to submit an NPDES Permit Application by November 30, 1992; and WHEREAS, in furtherance of the NPDES Permit Process, San Mateo County in conjunction with all incorporated cities in San Mateo County has prepared a Stormwater Management Plan, which has a General Program as a fundamental component of the Management Plan; and WHEREAS, the San Mateo Countywide Stormwater Management Plan has been submitted to the San Francisco Bay Regional Water Quality Control Board and the Management Plan has been approved by the Board and made part of the NPDES Waste Discharge Permit CA 0029921, issued September 13, 1993 and remaining in effect through June 30, 1998; and WHEREAS, the San Mateo Countywide Stormwater Management Plan and NPDES Waste Discharge Permit CA 0029921 required that San Mateo County submit a renewal application by March 31, 1998, which shall include a Stormwater Management Plan for 1998 through 2003; and WHEREAS, the City of South San Francisco has accepted, adopted and committed to implement the San Mateo Countywide Stormwater Management Plan for 1998-2003 and the renewal application and Plan was submitted to the San Francisco Regional Water Quality Control Board on March 18,1998; and WHEREAS, the San Francisco Bay Regional Water Quality Control Board, after Public Hearing, approved the renewed NPDES Permit effective July 21, 1999 and which expired July 20, 2004; and WHEREAS, the San Francisco Bay Regional Water Quality Control Board opened the NPDES Permit CAS0029921 for the San Mateo Countywide Stormwater Pollution Prevention Program to amend the permit to add new and redevelopment language (Amendment of Order 99-059), and adopted the Amendment on February 19, 2003; and WHEREAS, with the complete and timely application by the San Mateo Countywide Stormwater Pollution Prevention Program for Permit renewal submitted on January 23, 2004, the San Francisco Bay Regional Water Quality Control Board will administratively extend the expiration of said Permit until such time as a public hearing is held and the application is considered; and WHEREAS, the San Mateo County Flood Control District Act, as amended by the State Legislature in 1992 (Assembly Bill 2635), authorized the San Mateo County Flood Control District to impose charges to fund storm drainage programs such as the NPDES Program; and WHEREAS, the Basic Annual Charges and Additional Annual Charges for fiscal year 2007/08, when adopted, would be necessary to fund a $1,455,028 budget for fiscal year 2007/08 are as follows: Basic Annual Charges; Single Family Residence: $3.44/APN Miscellaneous, Agriculture, Vacant and Condominium: $1.721 APN All Other Land Uses: $3.44/APN for the first 11,000 square feet plus $0.32 per 1,000 square feet additional square feet of parcel area. Additional Annual Charge (adjusted annually by C.P.I.); Single Family Resident: $2.77/APN Miscellaneous, Agriculture, Vacant and Condominium: $1.38/APN All Other Land Uses: $2.77/APN for the first 11,000 square feet plus $0.26 per 1,000 additional square feet of parcel area. WHEREAS, the charges are in the nature of a sewer service charge in that they are intended to fund a federally mandated program the purpose of which is to create waste treatment management planning processes to reduce the amount of pollutants in discharges from property into municipal storm water systems which in turn, discharge into the waters ofthe United States; and WHEREAS, the City of South San Francisco has held a hearing upon the proposal to fund the Countywide NPDES General Program through the San Mateo County Flood Control District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that: 1. The City of South San Francisco approves the amended Scope of Work imposed on the NPDES General Program and respectfully requests the San Mateo County Board of Supervisors, acting as the governing board of the San Mateo County Flood Control District, to impose those basic and additional charges necessary to fund the Countywide NPDES General Program; and 2. The City of South San Francisco requests that all properties within the territorial limits of said City be charged the basic and additional annual charges in accordance with said charges stated above; and 3. The City Clerk is hereby directed to forward copies of this Resolution to the Clerk of the San Mateo County Board of Supervisors, the San Mateo County Flood Control District, the San Mateo County Engineer, and to the NPDES Coordinator of C/CAG. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN : ABSENT: ATTEST: City Clerk ~'t1l 5:1# m\ ~ . ~"<-t.\ (~ El t:;. <J V Cl <<llEQR~\" Staff Report AGENDA ITEM # 16 DATE June 13, 2007 TO Honorable Mayor and City Council FROM Conference Center Executive Director RE Conference Center Authority Fiscal Year 2007-2008 Budget RECOMMENDATION The Conference Center Authority (Authority) recommends that the City Council accept and approve the Conference Center Fiscal Year (FY) 2007-2008 Budget. BACKGROUND/DISCUSSION Event activity and demand for meeting space in the Conference Center is at an unprecedented level. The number of confirmed events and corresponding revenue for the next fiscal year is at the highest level in the Conference Center's history. This high level combined with the addition of the new meeting space in September 2007 results in a 27.95% increase in operations revenue projections from the previous year. Readers of Successful Meetings magazine have chosen the Conference Center to receive the Pinnacle Award for a fifth year. This designation as an outstanding meeting facility and the Center's website continue to be very important marketing tools. South San Francisco hotel occupancies are anticipated to be 69.5% at FY 2006-07 year end. There has been improvement each year in occupancies since their drop to 52.28% in FY 2001-02; and occupancies are projected to be leveling. FY 2007-08 occupancy is projected at 70.5%. However, there continues to be improvement in room rates this year over previous years which reflects positively for the City's transient occupancy tax collections. The Conference Center expenditure request reflects a continuation budget for personnel services with a cost-of-Iiving increase for staff included. Increases in some of the operating programs reflect expenses related to the addition of the new meeting space and the addition of a shuttle service for evening event transportation throughout the parking lots, Debt service and property lease budgets cover the Center's requirements. Honorable Mayor and City Council June 13, 2007 Page Two This year's Capital Improvement Budget includes funds for replacement or upgrade of some of the Center's 14 year old equipment. Funds for resealing and restriping of the parking lot are also included. The FY 2007-08 budget includes a total revenue projection of $3,812,000 and a total expenditure request of $3,009,944. Also included in the FY 2007-08 budget is a capital project request of $97,650. The fund balance (approximately $1 million at FY 2006-07 year end) continues to be healthy and indicates the Center is able to operate and pay its expenses without General Fund subsidies, Enclosed is the budget document which describes all the details as well as an explanation of the changes from last year's budget. The Conference Center Authority recommends the Fiscal Year 2007-08 Budget to the City Council for their review and subsequent approval. The Authority approved the budget at their June 4,2007, meeting. If I may answer any questions or clarify any information about the budget, please let me know, 0~o~ Sandra M. O'Toole Conference Center Executive Director Enclosures: FY 2007-08 Budget Document Resolution SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY FISCAL YEAR 2007-2008 BUDGET June 13, 2007 255 South; II por( I)ouln..ud South S;111 ]-1"311<:1"0. Cal1for11I'l 9'lU8U tel 6 SOX" 7 S 7 R - 6; (). H ~ ~7, i " S 6 \VH'\V, :,~: Fe OIl f. corl1 South San Francisco Conference Center Fiscal Year 2007-08 Budget Revenue and Expenditure Projections - All Sources FY 07-08 Budget Request Total Revenue $3,812,000 Total Expenditures 3.009.944 Surplus $ 802,056 - 2 - FY 06-07 Approved Budget Year-End Proiection $ 3,486,130 $3,427,644 2.843.861 2.797.026 $ 642,269 $ 630,618 6/13107 South San Francisco Conference Center Fiscal Year 2007-08 Budget Revenue Projections - All Sources FY 07-08 FY 06-07 FY 06-07 Budget Request Approved Budaet Year-End Proiection Conference Center Operations 1,900,000 1,510,000 1,485,000 Transient Occupanc 1,872,000 1,877,830 1,842,644 Tax Interest Income 40,000 98,300 100,000 Total 3,812,000 3,486,130 3,427,644 Expenditure Projections - All Sources FY 07-08 FY 06-07 FY 06-07 Budget Request Approved Budaet Year-End Proiection Conference Center Operations 2,076,444 1,909,546 1,862,771 Debt Service 465,200 467,500 467,425 Property LeaseslT a> 468,300 466,815 466,830 Total 3,009,944 2,843,861 2,797,026 6/13/2007 -3- South San Francisco Conference Center Fiscal Year 2007-08 Budget Revenue Projections-Conference Center Operations Percentage of Change - FY2007-08 Budget to FY2006-07 Year-End Projection FY 07-08 FY 06-07 FY 06-07 % Increase Budget Request Approved Budaet Year-End Proiection Decrease Rent 1,080,000 800,000 814,000 32,68% Food & Beverage 625,000 528,000 519,000 20,42% Event Services 195,000 182,000 152,000 28,29% Total 1,900,000 1,510,000 1,485,000 27,95% 6/13/2007 -4- South San Francisco Conference Center Fiscal Year 2007-08 Budget Expenditure Budget Conference Center Operations Percentage of Change-FY2007-08 Budget to FY 2006-07 Year-End Projection 6/13/2007 -5- Expenditure Budget Conference Center Operations Detail Percentage of Change-FY2007-08 Budget to FY 2006-07 Year-End Projection FY 07-08 FY 06-07 % Increase Bud et Request Ap et Year-End Pro"ection Decrease Audit/Payroll Services 15,000 13,475 13,250 13.2% City Finance Services 13,125 12,500 12,500 5,0% General Insurance Property Insurance 17,268 12,709 13,863 24,6% Liability Insurance 13,779 12,178 11,026 25,0% 31,047 24,887 24,889 24,7% Bank Charges/Bad Debt Bank Charges 27,000 22,000 26,000 3,8% Bad Debt 6,000 6,000 33,000 28,000 26,000 26,9% Office Machines/Publication/Supplies Postage/Rental Equipment Office Machines 12,600 9,650 12,000 5,0% Computer Supplies 3,500 3,500 4,300 -18,6% Office SupplieslWater 4,750 4,750 4,750 0.0% Postage 5,500 5,500 5,000 10,0% 26,350 23,400 26,050 1,2% Printing 6,000 6,000 5,500 9,1% Utilities Gas/Electric 105,000 90,000 94,000 11,7% Telephone/Long Distance 18,000 16,000 17,500 2,9% Water 8,200 7,000 7,500 9,3% 131,200 113,000 119,000 103% 2,076,444 1,909,546 1,876,491 10.7% 6/13/2007 -6- South San Francisco Conference Center Fiscal Year 2007-08 Budget Capital Improvement Budget 1. Replace HVAC (Heating, Ventilating, and Air Conditioning) Systems in Four Units $ 20,000 2. Replace One Icemaker in Kitchen 6,000 3. Replace Dishwasher Heater 3,000 4. Replace all Restroom Hardware with Automatic Hardware 12,500 5. Replace 400 Chairs Used in Meeting Rooms 38,400 6, Refinish All Interior Trash Receptacles 2,750 7. Purchase Additional Table Skirting 6,500 8. Reseal and Restripe Parking Lot 8.500 Total $ 97,650 - 7 - 6/13/07 South San Francisco Conference Center Fiscal Year 2007-08 Budget Unrestricted Fund Balance/Designated/Undesignated Reserves Ending Unrestricted Fund Balance 6/30/06 per Audit Plus Projected FY 2006-07 Surplus $ 1,862,490 630,618 Less FY 2006-07 Capital Expenditures (1.490.334) Projected Unrestricted Fund Balance 6/30/07 1,002,774 802,056 Plus Projected FY 2007-08 Surplus Less FY 2007-08 Capital Expenditures (97.650) $1,707,180 Projected Unrestricted Fund Balance 6/30/08 ------------------------------------------------------------------------------------------------------------------- Authority Designated Reserves* $500,000 Projected Undesignated Reserves 1.207.180 $1,707,180 Projected Fund Balance 6/30/08 *Designated Reserve Categories Capital Improvements Insurance Debt Service Contingencies $100,000 100,000 150,000 150.000 Total $500,000 - 8 - 6/13/07 SOUTH SAN FRANCISCO CONFERENCE CENTER Salary Schedule effective July 1, 2007 Sales Assistant (Carol Norcia) Hourly Semi-Monthly Monthly Sales Manager (Teresa Martinez) Hourly Semi-Monthly Monthly Director of Sales (Dean Grubl) Hourly Semi-Monthly Monthly Security Officer (2) (Tully Mortenson, Conrado Zulaybar) Hourly Semi-Monthly Monthly Security Supervisor (Tofa C Talauat) Hourly Semi-Monthly Monthly Facility Service Coordinator (Austin Middleton) Hourly Semi-Monthly Monthly Director of Facility Service (Jorge Cruz) Hourly Semi-Monthly Monthly Business Services Asst. (Part Time) (Carolyn Tam) Hourly Semi-Monthly Monthly Business Services Coordinator (Earsie Johnson) Hourly Semi-Monthly Monthly Director of Event Services (Ted Luff) Hourly Semi-Monthly \/Ionthly Controller (Faina Vinarskaya) Hourly 3emi-Monthly vlonthly ::xecutive Director (Sandra O'Toole) Hourly 3iweekly Aonthly Sales Assistant 1/1/06 23.44 24 l1il 2 023.13 48,755,20 2,031,47 4,062,94 Sales Manager 1 0/16/98 33,90 ~ @ 2,938,16 70,515,90 2,938,16 5,876,32 Director of Sales 4/1/00 42,72 ~ @ 3,702,01 88,84827 3,702,01 7,404,02 Security Officer (2) 7/1/02 13,00 ~@ 1,126,67 27,040,00 1,126,67 27,04000 2,253,33 Security Supervisor 7/1/02 18.42 24 @ 1,520.48 38,316,10 1,596,50 3,193,01 Facility Service Coordinator 7/16/97 23.44 24@ 2,031,47 48,755,20 2,031.47 4,062,93 Director of Facility Services 7/1/93 38,10 24 @ 3,302,12 79,25088 3,302,12 6,604,25 Business Services Asst. (Part Time) 23.44 8/1/99 1,015,73 24l1il 1 015,73 24,37760 2,031,47 Business Services Coordinator 23.44 24 @ 2031.47 11/16/96 2,031.47 48,755,20 4,062.94 Director of Event Services 4/1/98 40,01 24 @ 3,467,53 83,22080 3,467,53 6,935,06 Controller 5/1/98 40,01 24 @ 3,467,53 83,220,80 3,467.53 6,935,06 73,11 Executive Director 9/1/90 5,848,80 26 @ 5848,80 152,06880 12,672.40 Total 820,164.75 6/13/2007 - 9- SOUTH SAN FRANCISCO CONFERENCE CENTER AUTHORITY FISCAL YEAR 2007-2008 BUDGET Explanations of Changes June 13, 2007 255 Somb Airport BouiC\aJd South San Funelsco. C,,)lfolni,., ':!40S0 teI65(U--7)P87 r:n 610.f: --, '5 h6 \'V"\V\v.:;,s fcon f.com Revenue and Expenditure Projections - All Sources - Pages 2 and 8 A surplus of revenue over expenses in the amount of $802,056 is projected, This contributes to the fund balance and provides for capital improvements. The projected Fund Balance at June 30, 2007 is $1,002,774, Revenue Projections - All Sources - Pages 3 and 4 Conference Center Operations - 27.95% increase over FY 2006-07 year-end projections. The FY 2007-08 projections reflect a large increase in business already sold and a projected increase in revenue from the sale of the new Oyster Point Room which will be placed into operation in September, 2007. Transient Occupancy Tax - An annual occupancy rate of 70.5% is projected. It is anticipated that FY 2006-07 year-end occupancies will be very close to 69,5% as projected, Upward movement in occupancy is leveling; but an increase in hotel room rates continues. Currently there are 2,911 operating guest rooms in 29 hotels in South San Francisco. Interest Income - Funds are being withdrawn from the LAIF account to pay for the expenditures associated with the purchase and installation of the Oyster Point Room. The decrease in interest income is due to the reduction in funds in the LAIF account. Overall increase in total revenue from FY 2006-07 year-end projection - 11.21 % Expenditure Projections - All Sources - Page 3 Conference Center Operations - 10.7% increase over FY 2006-07 year-end projections, Please see the Operations Detail section for explanations. Debt Service - Amounts reflect a continuation budget. Property Leases/Taxes - Amounts reflect a continuation budget. 7.6% increase over FY 2006-07 year-end projection. Expenditure Projections - Conference Center Operations Pages 5 and 6 Salaries/Benefits - Salary Detail on Page 9 - Salaries for all staff have been increased 5% to reflect a cost of living increase. The Executive Director's salary is per employment agreement. Benefits reflect percentages of salaries and actual costs. Operations Services - Detail on Page 5 - The increase in Set Up and Janitorial Services reflect the addition of the new meeting space. The increase in Transportation Service reflects the addition of a shuttle service to transport attendees throughout the parking lot during evening functions. Additional funds have been budgeted in Temporary Event Labor in anticipation of increased security and contract maintenance services with the addition of the new meeting space. The rest of line items reflect a continuation budget. 6/13/07 Marketing Services - Detail on Page 5 - Increases reflect client events to showcase the new meeting space once operational, updating of the existing website to add the new meeting space, and more on-line advertising, All Other Operating Categories - Detail on Pages 5 and 6 - A continuation budget is reflected in all other operating categories, 10.7% increase over FY 2006-07 year-end projection. Capital Improvements Budget - Page 7 The majority of all capital items are necessary due to the age or appearance of the facility/equipment. The increase in the number of events requires the purchase of additional table skirting. 6/13/07 RESOLUTION NO. DRAFT 6/13/07 CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE CONFERENCE CENTER FISCAL YEAR 2007-2008 BUDGET WHEREAS, South San Francisco Municipal Code S2.78.010 et seq. requires that the Conference Center budget be approved by the City Council; and WHEREAS, the Conference Center Authority has conducted public meetings, considered available public input, and reviewed the Fiscal Year 2007-2008 budget; and WHEREAS, the Authority found that the budget represented the appropriate level of expenditures for Fiscal Year 2007-2008 and recommended that the proposed budget be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows: 1, The budget identified as the "Conference Center Fiscal Year 2007-2008 Operating Budget" in the amount of $3,812,000 in revenue and $3,009,944 in expenditures is hereby approved by the City Council. 2, The budget identified as the "Conference Center Fiscal Year 2007-2008 Capital Improvement Budget" in the amount of $97,650 in capital expenditures is hereby approved by the City Council. 3. Each budget category listed in Municipal Code S2. 78.106 is funded to the limits specified in the proposed budget. 4, The funds collected pursuant to Municipal Code S4.20.035 are hereby appropriated to fund the Conference Center budget. 5. The City Manager and Finance Director are hereby directed and authorized to make the specified funds available to the Conference Center. 6. Copies of the Conference Center budget shall be made available for public review and inspection in the Offices of the City Clerk and Administrative Offices of the Conference Center. * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk Staff Report AGENDA ITEM # 17 DATE: June 13, 2007 TO: The Honorable Mayor and City Council FROM: Jim Steele, Finance Director SUBJECT: RESOLUTION APPROVING THE JOINT POWERS AGREEMENT ESTABLISHING THE COUNTY SUPERVISORS ASSOCIATION OF CALIFORNIA (CSAC) EXCESS INSURANCE AUTHORITY, APPROVING THE MEMORANDUM OF UNDERSTANDING FOR THE EXCESS WORKERS' COMPENSA nON PROGRAM BETWEEN THE CSAC AND THE CITY AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID DOCUMENTS. RECOMMENDATION: It is recommended that the City Council adopt a resolution approving the Joint Powers Authority (JP A) Agreement establishing the County Supervisors Association of California (CSAC); approving the Memorandum of Understanding (MOU) for the Excess Worker's Compensation Program; and authorizing the City Manager to execute said documents. BACKGROUNDfDISCUSSION: The City is self-insured for workers' compensation costs. It is cost-prohibitive to obtain full coverage. However, in order to insulate itself in catastrophic cases, the City has acquired excess workers' compensation coverage through the CSAC JP A through a competitive bid process that the City's insurance pool, ABAG PLAN, facilitated in 2003. The CSAC JP A membership includes 51 of the 58 California counties. In addition, over 100 public entities participate in the JP A to obtain excess workers' compensation coverage. Besides the City of South San Francisco, participants in San Mateo County include Colma, Daly City, Belmont, Burlingame, Daly City, and Millbrae. Participants in the excess coverage pool have been informed that their policies will expire effective June 30, 2007, unless they each formally join the JPA. The City has a deductible of $500,000 under this policy (meaning it pays the first $500,000 in costs per occurrence), but is covered for large claims over $500,000 with a total coverage of $200 million per member per occurrence. For this policy, the City pays an annual premium of approximately $150,000. By way of comparison, the City spent the following over the past 42/3 years on workers' compensation costs, not including the costs of backfilling for employees: Staff Report Re: Resolution Authorizing the City to Join the CSAC Excess Insurance Authority Date: June 13,2007 Page 2 of 2 City of SSF, Workers' Compensation Costs: Claims Injury Pay Total Fiscal Year 2003-04 $ 769,000 $ 226,000 $ 995,000 2004-05 $ 693,000 $ 223,000 $ 916,000 2005-06 $ 498,000 $ 170,000 $ 668,000 2006-07 YTD through 3/31/07: $ 519,000 $ 154,000 $ 673,000 Total, 4 + years: $ 2,479,000 $ 773,000 $3,252,000 Over that time period, the City has received two reimbursements for excess coverage totaling $376,000. Staff therefore believes that the excess coverage is cost effective, particularly as a cushion against catastrophic claims. Staff requests that the City Council approve the attached resolution which approves the CSAC Joint Powers Agreement, approves the Excess Workers' Compensation MOU, and authorizes the City Manager to execute said documents. FUNDING: There is no cost for the City of South San Francisco to join the JP A. Funding is included in the current budget, and in the proposed 2007-08 budget for the excess workers' compensation policy. The annual premium for the policy is approximately $150,000. CONCLUSION: Joining the CSAC JPA will provide the City with a cushion against catastrophic workers' compensation losses, and also provides the City with access to alternative insurance providers in the future. BY:~ Ji Steele Finance Director APProV:~V c (~' Barry . Nagel City Manager Attachments: Resolution J oint Powers Authority Agreement Memorandum of Understanding CSAC Excess Workers' Compensation Fact Sheet Financial Information on CSAC JS/BN:ed RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING THE JOINT POWERS AGREEMENT ESTABLISHING THE CSAC EXCESS INSURANCE AUTHORITY, APPROVING THE MEMORANDUM OF UNDERSTANDING FOR THE EXCESS WORKERS' COMPENSATION PROGRAM BETWEEN THE CSAC AND THE CITY OF SOUTH SAN FRANCISCO, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID DOCUMENTS. WHEREAS, joining the County Supervisors Association of California ("CSAC") Joint Powers Agreement Creating the CSAC Excess Insurance Authority will give the City more insurance markets from which the City can purchase workers' compensation, comprehensive general liability, automobile liability and property damage insurance coverage, and in particular excess workers compensation coverage; and WHEREAS, the CSAC Excess Insurance Authority Joint Powers authority (JPA) provides an opportunity for savings in the cost of insurance; and WHEREAS, these opportunities outweigh the risks of pooled insurance coverage. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco does hereby: 1. Authorize the City to join the CSAC Excess Insurance Authority JP A, as attached hereto as Exhibit A, and incorporated herein by reference; and 2. Approve the Memorandum of Understanding for the CSAC Excess Worker's Compensation Program, as attached hereto Exhibit B, and incorporated herein by reference; 3. Authorize the City Manager to execute the documents necessary to effectuate the agreement on behalf of the City Council, including the attached Memorandum of Understanding for the CSAC Excess Workers' Compensation Program. * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk ~~ Adopted: October 5, 1979 Amended: May 12, 1980 Amended: January 23, 1987 Amended: October 7, 1988 Amended: March 1993 Amended: November 18, 1996 Amended: October 4, 2005 Amended: February 28, 2006 JOINT POWERS AGREEMENT CREATING THE CSAC EXCESS INSURANCE AUTHORITY This Agreement is executed in the State of California by and among those counties and public entities organized and existing under the Constitution of the State of California which are parties signatory to this Agreement. The CSAC Excess Insurance Authority was formed under the sponsorship of CSAC. All such counties, hereinafter called member counties, and public entities, hereinafter called member public entities, [collectively "members"] shall be listed in Appendix A, which shall be attached hereto and made a part hereof. RECITALS WHEREAS, Article 1, Chapter 5, Division 7, Title 1 of the California Government Code (Section 6500 et seq.) permits two or more public agencies by agreement to exercise jointly powers common to the contracting parties; and WHEREAS, Article 16, Section 6 of the California Constitution provides that insurance pooling arrangements under joint exercise of power agreements shall not be considered the giving or lending of credit as prohibited therein; and WHEREAS, California Government Code Section 990.4 provides that a local public entity may self-insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus line broker, or any combination of these; and WHEREAS, pursuant to California Government Code Section 990,6, the cost of insurance provided by a local public entity is a proper charge against the local public entity; and WHEREAS, California Government Code Section 990.8 provides that two or more local entities may, by a joint powers agreement, provide insurance for any purpose by anyone or more of the methods specified in Government Code Section 990.4 and such pooling of self-insured claims or losses is not considered insurance nor subject to regulation under the Insurance Code; and WHEREAS, the counties and public entities executing this Agreement desire to join together for the purpose of jointly funding and/or establishing excess and other insurance programs as determined; NOW THEREFORE, the parties agree as follows: Page 1 of 22 JPA, CSAC-EIA Amended: February 28, 2006 ARTICLE 1 DEFINITIONS "CSAC" shall mean the County Supervisors Association of California, dba California State Association of Counties. "Authority" shall mean the CSAC Excess Insurance Authority created by this Agreement. "Board of Directors" or "Board" shall mean the governing body of the Authority, "Claim" shall mean a claim made against a member arising out of an occurrence which is covered by an excess or primary insurance program of the Authority in which the member is a participant. "Executive Committee" shall mean the Executive Committee of the Board of Directors of the Authority. "Fiscal year" shall mean that period of twelve months which is established by the Board of Directors as the fiscal year of the Authority. "Government Code" shall mean the California Government Code. "Insurance program" or "program" shall mean a program of the Authority under which participating members are protected against designated losses, either through joint purchase of primary or excess insurance, pooling of self-insured claims or losses, purchased insurance or any other combination as determined by the Board. The Board of Directors or the Executive Committee may determine applicable criteria for determining eligibility in any insurance program, as well as establishing program policies and procedures. "Joint powers law" shall mean Article 1, Chapter 5, Division 7, Title 1 (commencing with Section 6500) of the Government Code. "Loss" shall mean a liability or potential liability of a member, including litigation expenses, attorneys' fees and other costs, which is covered by an insurance program of the Authority in which the member is a participant. "Member county" shall mean any county which, through the membership of its supervisors in CSAC, has executed this Agreement and become a member of the Authority, "Member county" shall also include those entities or other bodies set forth in Article 3 (c). "Member Public Entity" shall mean any California public entity which does not maintain a membership in CSAC, has executed this Agreement and become a member of the Authority, "Member Public Entity" shall also include those entities or other bodies set forth in Article 3(c), "Occurrence" shall mean an event which is more fully defined in the memorandums of coverage and/or policies of an insurance program in which the participating county or participating public entity is a member, "Participating county" shall mean any member county which has entered into a program offered by the Authority pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21, Page 2 of 22 JPA, CSAC-EIA Amended: February 28,2006 "Participating public entity" shall mean any member public entity which has entered into a program offered by the Authority pursuant to Article 14 of this Agreement and has not withdrawn or been canceled therefrom pursuant to Articles 20 or 21, "Self-insured retention" shall mean that portion of a loss resulting from an occurrence experienced by a member which is retained as a liability or potential liability of the member and is not subject to payment by the Authority. "Reinsurance" shall mean insurance purchased by the Authority as part of an insurance program to cover that portion of any loss which exceeds the joint funding capacity of that program, ARTICLE 2 PURPOSES This Agreement is entered into by the member counties and member public entities in order to jointly develop and fund insurance programs as determined, Such programs may include, but are not limited to, the creation of joint insurance funds, including primary and excess insurance funds, the pooling of self-insured claims and losses, purchased insurance, including reinsurance, and the provision of necessary administrative services. Such administrative services may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal defense services. ARTICLE 3 PARTIES TO AGREEMENT (a) There shall be two classes of membership of the parties pursuant to this Agreement consisting of one class designated as Member Counties and another class designated as Member Public Entities, (b) Each member county and member public entity, as a party to this Agreement, certifies that it intends to and does contract with all other members as parties to this Agreement and, with such other members as may later be added as parties to this Agreement pursuant to Article 19 as to all programs of which it is a participating member. Each member also certifies that the removal of any party from this Agreement, pursuant to Articles 20 or 21, shall not affect this Agreement or the member's obligations hereunder. (c) A member for purposes of providing insurance coverage under any program of the Authority, may contract on behalf of, and shall be deemed to include: Any public entity as defined in Government Code 9 811,2 which the member requests to be added and from the time that such request is approved by the Executive Committee of the Authority. Page 3 of 22 JPA, CSAC-EIA Amended: February 28, 2006 Any nonprofit entity, including a nonprofit public benefit corporation formed pursuant to Corporations Code SS 5111, 5120 and, 5065, which the member requests to be added and from the time that such request is approved by the Executive Committee. (d) Any public entity or nonprofit so added shall be subject to and included under the member's SIR or deductible, and when so added, may be subject to such other terms and conditions as determined by the Executive Committee. (e) Such public entity or nonprofit shall not be considered a separate party to this Agreement. Any public entity or nonprofit so added, shall not affect the member's representation on the Board of Directors and shall be considered part of and represented by the member for all purposes under this Agreement. (f) The Executive Committee shall establish guidelines for approval of any public entity or nonprofit so added in accordance with Article 3(c) and (d). (g) Should any conflict arise between the provisions of this Article and any applicable Memorandum of Coverage or other document evidencing coverage, such Memorandum of Coverage or other document evidencing coverage shall prevail. ARTICLE 4 TERM This Agreement shall continue in effect until terminated as provided herein. ARTICLE 5 CREATION OF THE AUTHORITY Pursuant to the joint powers law, there is hereby created a public entity separate and apart from the parties hereto, to be known as the CSAC Excess Insurance Authority, with such powers as are hereinafter set forth. ARTICLE 6 POWERS OF THE AUTHORITY The Authority shall have all of the powers common to General Law counties in California, such as Alpine County and all additional powers set forth in the joint powers law, and is hereby authorized to do all acts necessary for the exercise of said powers. Such powers include, but are not limited to, the following: (a) To make and enter into contracts, Page 4 of 22 JPA, CSAC-EIA Amended: February 28, 2006 (b) To incur debts, liabilities, and obligations, (c) To acquire, hold, or dispose of property, contributions and donations of property, funds, services, and other forms of assistance from persons, firms, corporations, and government entities. (d) To sue and be sued in its own name, and to settle any claim against it. (e) To receive and use contributions and advances from members as provided in Government Code Section 6504, including contributions or advances of personnel, equipment, or property. (f) To invest any money in its treasury that is not required for its immediate necessities, pursuant to Government Code Section 6509.5. (g) To carry out all provisions of this Agreement. Said powers shall be exercised pursuant to the terms hereof and in the manner provided by law. ARTICLE 7 BOARD OF DIRECTORS The Authority shall be governed by the Board of Directors, which shall be composed as follows: a) One director from each member county, appointed by the member county board of supervisors and serving at the pleasure of that body. Each member county board of supervisors shall also appoint an alternate director who shall have the authority to attend, participate in and vote at any meeting of the Board when the director is absent. A director or alternate director shall be a county supervisor, other county official, or staff person of the member county, and upon termination of office or employment with the county, shall automatically terminate membership or alternate membership on the Board, b) Ten directors consisting of seven directors and three alternate directors chosen in the manner specified in the Bylaws from those participating as public entity members. A director or alternate public entity director shall be an official, or staff person of the public entity member, and upon termination of office or employment with the public entity, shall automatically terminate membership or alternate membership on the Board, c) Member county directors shall consist of a minimum of 80% of the eligible voting members on the Board. The public entity member directors shall be reduced accordingly to ensure at least 80% of the Board consists of county director members (By way of example, if the number of county members is reduced from the current 54 by member withdrawals to a level of 28, then county members would be at the 80% level, 28/35. If the county members go to 27, then the public entity members would lose one seat and would only have 6 votes), Any vacancy in a county director or alternate director position shall be filled by the appointing county's board of supervisors, subject to the Provisions of this Article, Any vacancy in a public entity director position shall be filled by vote of the public entity members. Page 5 of 22 JPA, CSAC-EIA Amended: February 28, 2006 A majority of the membership of the Board shall constitute a quorum for the transaction of business, Each member of the Board shall have one vote, Except as otherwise provided in this Agreement or any other duly executed agreement of the members, all actions of the Board shall require the affirmative vote of a majority of the members; provided, that any action which is restricted in effect to one of the Authority's insurance programs, shall require the affirmative vote of a majority of those Board members who represent counties and public entities participating in that program. For purposes of an insurance program vote, to the extent there are public entity members participating in a program, the public entity Board members as a whole shall have a minimum of one vote. The public entity Board members may in no event cast more votes than would constitute 20% of the number of total county members in that program (subject to the one vote minimum). Should the number of public entity Board votes authorized herein be less than the number of public entity Board members at a duly noticed meeting, the public entity Board members shall decide among themselves which Board member shall vote. Should they be unable to decide, the President of the Authority shall determine which director(s) shall vote. ARTICLE 8 POWERS OF THE BOARD OF DIRECTORS The Board of Directors shall have the following powers and functions: (a) The Board shall exercise all powers and conduct all business of the Authority, either directly or by delegation to other bodies or persons unless otherwise prohibited by this Agreement, or any other duly executed agreement of the members or by law. (b) The Board of Directors may adopt such resolutions as deemed necessary in the exercise of those powers and duties set forth herein, (c) The Board shall form an Executive Committee, as provided in Article 11. The Board may delegate to the Executive Committee and the Executive Committee may discharge any powers or duties of the Board except adoption of the Authority's annual budget. The powers and duties so delegated shall be specified in resolutions adopted by the Board. (d) The Board may form, as provided in Article 12, such other committees as it deems appropriate to conduct the business of the Authority, The membership of any such other committee may consist in whole or in part of persons who are not members of the Board; provided that the Board may delegate its powers and duties only to a committee of the Board composed of a majority of Board members and/or alternate members. Any committee which is not composed of a majority of Board members and/or alternate members may function only in an advisory capacity. (e) The Board shall elect the officers of the Authority and shall appoint or employ necessary staff in accordance with Article 13. (f) The Board shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of the Authority, Adoption of the budget may not be delegated. Page 6 of 22 JPA, CSAC-EIA Amended: February 28, 2006 (g) The Board shall develop, or cause to be developed, and shall review, modify as necessary, and adopt each insurance program of the Authority, including all provisions for reinsurance and administrative services necessary to carry out such program. (h) The Board, directly or through the Executive Committee, shall provide for necessary services to the Authority and to members, by contract or otherwise, which may include, but shall not be limited to, risk management consulting, loss prevention and control, centralized loss reporting, actuarial consulting, claims adjusting, and legal services. (i) The Board shall provide general supervision and policy direction to the Chief Executive Officer, U) The Board shall receive and act upon reports of the committees and the Chief Executive Officer. (k) The Board shall act upon each claim involving liability of the Authority, directly or by delegation of authority to the Executive Committee or other committee, body or person, provided, that the Board shall establish monetary limits upon any delegation of claims settlement authority, beyond which a proposed settlement must be referred to the Board for approval. (I) The Board may require that the Authority review, audit, report upon, and make recommendations with regard to the safety or claims administration functions of any member, insofar as those functions affect the liability or potential liability of the Authority. The Board may forward any or all such recommendations to the member with a request for compliance and a statement of potential consequences for noncompliance, (m) The Board shall receive, review and act upon periodic reports and audits of the funds of the Authority, as required under Articles 15 and 16 of this Agreement. (n) The Board may, upon consultation with a casualty actuary, declare that any funds established for any program has a surplus of funds and determine a formula to return such surplus to the participating counties and participating public entities which have contributed to such fund. (0) The Board shall have such other powers and duties as are reasonably necessary to carry out the purposes of the Authority, ARTICLE 9 MEETINGS OF THE BOARD OF DIRECTORS (a) The Board shall hold at least one regular meeting each year and shall provide for such other regular meetings and for such special meetings as it deems necessary. (b) The Chief Executive Officer of the Authority shall provide for the keeping of minutes of regular and special meetings of the Board, and shall provide a copy of the minutes to each member of the Board at the next scheduled meeting, Page 7 of 22 JPA, CSAC-EIA Amended: February 28, 2006 (c) All meetings of the Board, the Executive Committee and such committees as established by the Board pursuant to Article 12 herein, shall be called, noticed, held and conducted in accordance with the provisions of Government Code Section 54950 et seq. ARTICLE 10 OFFICERS The Board of Directors shall elect from its membership a President and Vice President of the Board, to serve for one-year terms, The President, or in his or her absence, the Vice President, shall preside at and conduct all meetings of the Board and shall chair the Executive Committee. ARTICLE 11 EXECUTIVE COMMITTEE The Board of Directors shall establish an Executive Committee of the Board which shall consist of eleven members: the President and Vice President of the Board, and nine members elected by the Board from its membership. The terms of office of the nine non-officer members shall be as provided in the Bylaws of the Authority. The Executive Committee shall conduct the business of the Authority between meetings of the Board, exercising all those powers as provided for in Article 8, or as otherwise delegated to it by the Board, ARTICLE 12 COMMITTEES The Board of Directors may establish committees, as it deems appropriate to conduct the business of the Authority. Members of the committees shall be appointed by the Board, to serve two year terms, subject to reappointment by the Board. The members of each committee shall annually select one of their members to chair the Committee. Each committee shall be composed of at least five members and shall have those duties as determined by the Board, or as otherwise set forth in the Bylaws. Each committee shall meet on the call of its chair, and shall report to the Executive Committee and the Board as directed by the Board. Page 8 of 22 JPA, CSAC-EIA Amended: February 28, 2006 ARTICLE 13 STAFF (a) Principal Staff. The following staff members shall be appointed by and seNe at the pleasure of the Board of Directors: (1) Chief Executive Officer. The Chief Executive Officer shall administer the business and activities of the Authority, subject to the general supeNision and policy direction of the Board of Directors and Executive Committee; shall be responsible for all minutes, notices and records of the Authority and shall perform such other duties as are assigned by the Board and Executive Committee, (2) Treasurer. The duties of the Treasurer are set forth in Article 16 of this Agreement. Pursuant to Government Code Section 6505.5, the Treasurer shall be the county treasurer of a member county of the Authority, or, pursuant to Government Code Section 6505.6, the Board may appoint one of its officers or employees to the position of Treasurer, who shall comply with the provisions of Government Code Section 6505.5 (a-d). (3) Auditor. The Auditor shall draw warrants to pay demands against the Authority when approved by the Treasurer. Pursuant to Government Code Section 6505.5, the Auditor shall be the Auditor of the county from which the Treasurer is appointed by the Board under (2) above, or, pursuant to Government Code Section 6505.6, the Board may appoint one of its officers or employees to the position of Auditor, who shall comply with the provisions of Government Code Section 6505.5 (a-d). (b) Charges for Treasurer and Auditor Services. Pursuant to Government Code Section 6505, the charges to the Authority for the seNices of Treasurer and Auditor shall be determined by the board of supeNisors of the member county from which such staff members are appointed, (c) Other Staff. The Board, Executive Committee or Chief Executive Officer shall provide for the appointment of such other staff as may be necessary for the administration of the Authority. ARTICLE 14 DEVELOPMENT, FUNDING AND IMPLEMENTATION OF INSURANCE PROGRAMS (a) Program Coverage. Insurance programs of the Authority may provide coverage, including excess insurance coverage for: (1) Workers' compensation; (2) Comprehensive liability, including but not limited to general, personal injury, contractual, public officials errors and omissions, and incidental malpractice liability; (3) Comprehensive automobile liability; (4) Hospital malpractice liability; (5) Property and related programs; Page 9 of 22 JPA, CSAC-EIA Amended: February 28, 2006 and may provide any other coverages authorized by the Board of Directors. The Board shall determine, for each such program, a minimum number of participants required for program implementation and may develop specific program coverages requiring detailed agreements for implementation of the above programs. (b) Program and Authority Funding. The members developing or participating in an insurance program shall fund all costs of that program, including administrative costs, as hereinafter provided. Costs of staffing and supporting the Authority, hereinafter called Authority general expenses, shall be equitably allocated among the various programs by the Board, and shall be funded by the members developing or participating in such programs in accordance with such allocations, as hereinafter provided. In addition, the Board may, in its discretion, allocate a share of such Authority general expense to those members which are not developing or participating in any program, and require those counties and public entities to fund such share through a prescribed charge. (1) Development Charge. Development costs of an insurance program shall be funded by a development charge, as established by the Board of Directors, The development charge shall be paid by each participant in the program following the program's adoption by the Board. Development costs are those costs actually incurred by the Authority in developing a program for review and adoption by the Board of Directors, including but not limited to: research, feasibility studies, information and liaison work among participants, preparation and review of documents, and actuarial and risk management consulting services. The development charge may also include a share of Authority general expenses, as allocated to the program development function, The development charge shall be billed by the Authority to all participants in the program upon establishment of the program and shall be payable in accordance with the Authority's invoice and payment policy. Upon the conclusion of program development: any deficiency in development funds shall be billed to all participants which have paid the development charge, on a pro-rata or other equitable basis, as determined by the Board; any surplus in such funds shall be transferred into the Authority's general expense funds. (2) Annual Premium. Except as provided in (3) below, all post-development costs of an insurance program shall be funded by annual premiums charged to the members participating in the program each policy year, and by interest earnings on the funds so accumulated. Such premiums shall be determined by the Board of Directors upon the basis of a cost allocation plan and rating formula developed by the Authority with the assistance of a casualty actuary, risk management consultant, or other qualified person. The premium for each participating member shall include that participant's share of expected program losses including a margin for contingencies as determined by the Board, program reinsurance costs, and program administrative costs for the year, plus that participant's share of Authority general expense allocated to the program by the Board. (3) Premium Surcharge (i) If the Authority experiences an unusually large number of losses under a program during a policy year, such that notwithstanding reinsurance coverage for large individual losses, Page 10 of 22 JPA, CSAC-EIA Amended: February 28, 2006 the joint insurance funds for the program may be exhausted before the next annual premiums are due, the Board of Directors may, upon consultation with a casualty actuary, impose premium surcharges on all participating members; or (ii) If it is determined by the Board of Directors, upon consultation with a casualty actuary, that the joint insurance funds for a program are insufficient to pay losses, fund known estimated losses, and fund estimated losses which have been incurred but not reported, the Board of Directors may impose a surcharge on all participating members. (iii) Premium surcharges imposed pursuant to (i) and/or (ii) above shall be in an amount which will assure adequate funds for the program to be actuarially sound; provided that the surcharge to any participating member shall not exceed an amount equal to three (3) times the member's annual premium for that year, unless otherwise determined by the Board of Directors, Provided, however, that no premium surcharge in excess of three times the member's annual premium for that year may be assessed unless, ninety days prior to the Board of Directors taking action to determine the amount of the surcharge, the Authority notifies the governing body of each participating member in writing of its recommendations regarding its intent to assess a premium surcharge and the amount recommended to be assessed each member. The Authority shall, concurrently with the written notification, provide each participating member with a copy of the actuarial study upon which the recommended premium surcharge is based. (iv) A member which is no longer a participating member at the time the premium surcharge is assessed, but which was a participating member during the policy year(s) for which the premium surcharge was assessed, shall pay such premium surcharges as it would have otherwise been assessed in accordance with the provisions of (i), (ii), and (iii) above. (c) Program Implementation and ~ffective Date. Upon establishment of an insurance program by the Board of Directors, the Authority shall determine the manner of program implementation and shall give written notice to all members of such program, which shall include, but not be limited to: program participation levels, coverages and terms of coverage of the program, estimates of first year premium charges, program development costs, effective date of the program (or estimated effective date) and such other program provisions as deemed appropriate. (d) Late Entry Into Program. A member which does not elect to enter an insurance program upon its implementation, pursuant to (c) above, or a county or public entity which becomes a party to this Agreement following implementation of the program, may petition the Board of Directors for late entry into the program. Such request may be granted upon a majority vote of the Board members, plus a majority vote of those board members who represent participants in the program. Alternatively, a county or public entity may petition the Executive Committee for late entry into the program, or a program committee, when authorized by an MOU governing that specific program, may approve late entry into that program. Such request may be granted upon a majority vote of the Executive Committee or program committee. As a condition of late entry, the member shall pay the development charge for the program, as adjusted at the conclusion of the development period, but not subject to further adjustment, Page 11 of 22 JPA, CSAC-EIA Amended: February 28, 2006 and also any costs incurred by the Authority in analyzing the member's loss data and determining its annual premium as of the time of entry. (e) Reentry Into A Program. Any county or public entity that is a member of an insurance program of the Authority who withdraws or is cancelled from an insurance program under Articles 21 and 22, may not reenter such insurance program for a period of three years from the effective date of withdrawal or cancellation. ARTICLE 15 ACCOUNTS AND RECORDS (a) Annual Budget. The Authority shall annually adopt an operating budget pursuant to Article 8 of this Agreement, which shall include a separate budget for each insurance program under development or adopted and implemented by the Authority, (b) Funds and Accounts. The Auditor of the Authority shall establish and maintain such funds and accounts as may be required by good accounting practices and by the Board of Directors. Separate accounts shall be established and maintained for each insurance program under development or adopted and implemented by the Authority, Books and records of the Authority in the hands of the Auditor shall be open to inspection at all reasonable times by authorized representatives of members. The Authority shall adhere to the standard of strict accountability for funds set forth in Government Code Section 6505. (c) Auditor's Report. The Auditor, within one hundred and twenty (120) days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board and to each member. (d) Annual Audit. Pursuant to Government Code Section 6505, the Authority shall either make or contract with a certified public accountant to make an annual fiscal year audit of all accounts and records of the Authority, conforming in all respects with the requirements of that section, A report of the audit shall be filed as a public record with each of the members and also with the county auditor of the county where the home office of the Authority is located and shall be sent to any public agency or person in California that submits a written request to the Authority. The report shall be filed within six months of the end of the fiscal year or years under examination. Costs of the audit shall be considered a general expense of the Authority, ARTICLE 16 RESPONSIBILITIES FOR FUNDS AND PROPERTY (a) The Treasurer shall have the custody of and disburse the Authority's funds. He or she may delegate disbursing authority to such persons as may be authorized by the Board of Directors to perform that function, subject to the requirements of (b) below. (b) Pursuant to Government Code Section 6505.5, the Treasurer shall: Page 12 of 22 JPA, CSAC-EIA Amended: February 28, 2006 (1) Receive and acknowledge receipt for all funds of the Authority and place them in the treasury of the Treasurer to the credit of the Authority, (2) Be responsible upon his or her official bond for the safekeeping and disbursements of all Authority funds so held by him or her. (3) Pay any sums due from the Authority, as approved for payment by the Board of Directors or by any body or person to whom the Board has delegated approval authority, making such payments from Authority funds upon warrants drawn by the Auditor. (4) Verify and report in writing to the Authority and to members, as of the first day of each quarter of the fiscal year, the amount of money then held for the Authority, the amount of receipts since the last report, and the amount paid out since the last report, (c) Pursuant to Government Code Section 6505.1, the Chief Executive Officer, the Treasurer, and such other persons as the Board of Directors may designate shall have charge of, handle, and have access to the property of the Authority. (d) The Authority shall secure and pay for a fidelity bond or bonds, in an amount or amounts and in the form specified by the Board of Directors, covering all officers and staff of the Authority, and all officers and staff who are authorized to have charge of, handle, and have access to property of the Authority, ARTICLE 17 RESPONSIBILITIES OF MEMBERS Members shall have the following responsibilities under this Agreement. (a) The board of supervisors of each member county shall appoint a representative and one alternate representative to the Board of Directors, pursuant to Article 7, (b) Each member shall appoint an officer or employee of the member to be responsible for the risk management function for that member and to serve as a liaison between the member and the Authority for all matters relating to risk management. (c) Each member shall maintain an active safety program, and shall consider and act upon all recommendations of the Authority concerning the reduction of unsafe practices, (d) Each member shall maintain its own claims and loss records in each category of liability covered by an insurance program of the Authority in which the member is a participant, and shall provide copies of such records to the Authority as directed by the Board of Directors or Executive Committee, or to such other committee as directed by the Board or Executive Committee. (e) Each member shall pay development charges, premiums, and premium surcharges due to the Authority as required under Article 14. Penalties for late payment of such charges, premiums and/or premium surcharges shall be as determined and assessed by the Board of Directors, After withdrawal, cancellation, or termination action under Articles 20, 21, or 23, each member shall pay promptly to the Authority any additional premiums due, as determined and assessed by the Board of Page 13 of 22 JPA, CSAC-EIA Amended: February 28, 2006 Directors under Articles 22 or 23. Any costs incurred by the Authority associated with the collection of such premiums or other charges, shall be recoverable by the Authority. (f) Each member shall provide the Authority such other information or assistance as may be necessary for the Authority to develop and implement insurance programs under this Agreement. (g) Each member shall cooperate with and assist the Authority, and any insurer of the Authority, in all matters relating to this Agreement, and shall comply with all Bylaws, and other rules by the Board of Directors. (h) Each member county shall maintain membership in CSAC. (i) Each member shall have such other responsibilities as are provided elsewhere in this Agreement, and as are established by the Board of Directors in order to carry out the purposes of this Agreement. ARTICLE 18 ADMINISTRATION OF CLAIMS (a) Subject to subparagraph (e), each member shall be responsible for the investigation, settlement or defense, and appeal of any claim made, suit brought, or proceeding instituted against the member arising out of a loss. (b) The Authority may develop standards for the administration of claims for each insurance program of the Authority so as to permit oversight of the administration of claims by the members, (c) Each participating member shall give the Authority timely written notice of claims in accordance with the provisions of the Bylaws. (d) A member shall not enter into any settlement involving liability of the Authority without the advance written consent of the Authority. (e) The Authority, at its own election and expense, shall have the right to participate with a member in the settlement, defense, or appeal of any claim, suit or proceeding which, in the judgment of the Authority, may involve liability of the Authority. ARTICLE 19 NEW MEMBERS Any California public entity may become a party to this Agreement and participate in any insurance program in which it is not presently participating upon approval of the Board of Directors, by a majority vote of the members, or by majority vote of the Executive Committee. Page 14 of 22 JPA, CSAC-EIA Amended: February 28, 2006 ARTICLE 20 WITHDRAWAL (a) A member may withdraw as a party to this Agreement upon thirty (30) days advance written notice to the Authority if it has never become a participant in any insurance program pursuant to Article 14, or if it has previously withdrawn from all insurance programs in which it was a participant. (b) After becoming a participant in an insurance program, a member may withdraw from that program only at the end of a policy year for the program, and only if it gives the Authority at least sixty (60) days advance written notice of such action. ARTICLE 21 CANCELLATION (a) Notwithstanding the provisions of Article 20, the Board of Directors may: (1) Cancel any member from this Agreement and membership in the Authority, on a majority vote of the Board members. Such action shall have the effect of canceling the member's participation .in all insurance programs of the Authority as of the date that all membership is canceled. (2) Cancel any member's participation in an insurance program of the Authority, without canceling the member's membership in the Authority or participation in other programs, on a vote of two-thirds of the Board members present and voting who represent participants in the program. The Board shall give sixty (60) days advance written notice of the effective date of any cancellation under the foregoing provisions. Upon such effective date, the member shall be treated the same as if it had voluntarily withdrawn from this Agreement, or from the insurance program, as the case may be. (b) A member that does not enter one or more of the insurance programs developed and implemented by the Authority within the member's first year as a member of the Authority shall be considered to have withdrawn as a party to this Agreement at the end of such period, and its membership in the Authority shall be automatically canceled as of that time, without action of the Board of Directors, (c) A member which withdraws from all insurance programs of the Authority in which it was a participant and does not enter any program for a period of six (6) months thereafter shall be considered to have withdrawn as a party to the Agreement at the end of such period, and its membership in the Authority shall be automatically canceled as of that time, without action of the Board of Directors, (d) A member county that terminates its membership in CSAC shall be considered to have thereby withdrawn as a party to this Agreement, and its membership in the Authority and participation in any insurance program of the Authority shall be automatically canceled as of that time, without the action of the Board of Directors. Page 15 of 22 JPA, CSAC-EIA Amended: February 28, 2006 ARTICLE 22 EFFECT OF WITHDRAWAL OR CANCELLATION (a) If a member's participation in an insurance program of the Authority is canceled under Article 21, with or without cancellation of membership in the Authority, and such cancellation is effective before the end of the policy year for that program, the Authority shall promptly determine and return to that member the amount of any unearned premium payment from the member for the policy year, such amount to be computed on a pro-rata basis from the effective date of cancellation. (b) Except as provided in (a) above, a member which withdraws or is canceled from this Agreement and membership in the Authority, or from any program of the Authority, shall not be entitled to the return of any premium or other payment to the Authority, or of any property contributed to the Authority. However, in the event of termination of this Agreement, such member may share in the distribution of assets of the Authority to the extent provided in Article 23 provided; however, that any withdrawn or canceled member which has been assessed a premium surcharge pursuant to Article 14 (b) (3) (ii) shall be entitled to return of said member's unused surcharge, plus interest accrued thereon, at such time as the Board of Directors declares that a surplus exists in any insurance fund for which a premium surcharge was assessed. (c) Except as provided in (d) below, a member shall pay any premium charges which the Board of Directors determines are due from the member for losses and costs incurred during the entire coverage year in which the member was a participant in such program regardless of the date of entry into such program, Such charges may include any deficiency in a premium previously paid by the member, as determined by audit under Article 14 (b) (2); any premium surcharge assessed to the member under Article 14 (b) (3); and any additional amount of premium which the Board determines to be due from the member upon final disposition of all claims arising from losses under the program during the entire coverage year in which the member was a participant regardless of date of entry into such program, Any such premium charges shall be payable by the member in accordance with the Authority's invoice and payment policy. (d) Those members which who have withdrawn or been canceled pursuant to Articles 20 and 21 from any program of the Authority during a coverage year shall pay any premium charges which the Board of Directors determines are due from the members for losses and costs which were incurred during the county's participation in any program, ARTICLE 23 TERMINATION AND DISTRIBUTION OF ASSETS (a) A three-fourths vote of the total voting membership of the Authority, consisting of member counties, acting through their boards of supervisors, and the voting Board members from the member public entities, is required to terminate this Agreement; provided, however, that this Agreement and the Page 16 of 22 JPA, CSAC-EIA Amended: February 28, 2006 Authority shall continue to exist after such election for the purpose of disposing of all claims, distributing all assets, and performing all other functions necessary to conclude the affairs of the Authority, (b) Upon termination of this Agreement, all assets of the Authority in each insurance program shall be distributed among those members which participated in that program in proportion to their cash contributions, including premiums paid and property contributed (at market value when contributed). The Board of Directors shall determine such distribution within six (6) months after disposal of the last pending claim or other liability covered by the program. (c) Following termination of this Agreement, any member which was a participant in an insurance program of the Authority shall pay any additional amount of premium, determined by the Board of Directors in accordance with a loss allocation formula, which may be necessary to enable final disposition of all claims arising from losses under that program during the entire coverage year in which the member was a participant regardless of the date of entry into such program. ARTICLE 24 LIABILITY OF BOARD OF DIRECTORS, OFFICERS, COMMITTEE MEMBERS AND LEGAL ADVISORS The members of the Board of Directors, Officers, committee members and legal advisors to any Board or committees of the Authority shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Agreement. They shall not be liable for any mistake of judgment or any other action made, taken or omitted by them in good faith, nor for any action taken or omitted by any agent, employee or independent contractor selected with reasonable care, nor for loss incurred through investment of Authority funds, or failure to invest. No Director, Officer, committee member, or legal advisor to any Board or committee shall be responsible for any action taken or omitted by any other Director, Officer, committee member, or legal advisor to any committee. No Director, Officer, committee member or legal advisor to any committee shall be required to give a bond or other security to guarantee the faithful performance of their duties pursuant to this Agreement. The funds of the Authority shall be used to defend, indemnify and hold harmless the Authority and any Director, Officer, committee member or legal advisor to any committee for their actions taken within the scope of the authority of the Authority. Nothing herein shall limit the right of the Authority to purchase insurance to provide such coverage as is hereinabove set forth, Page 17 of 22 JPA, CSAC-EIA Amended: February 28, 2006 ARTICLE 25 BYLAWS The Board may adopt Bylaws consistent with this Agreement which shall provide for the administration and management of the Authority. ARTICLE 26 NOTICES The Authority shall address notices, billings and other communications to a member as directed by the member. Each member shall provide the Authority with the address to which communications are to be sent. Members shall address notices and other communications to the Authority to the .Chief Executive Officer of the Authority, at the office address of the Authority as set forth in the Bylaws. ARTICLE 27 AMENDMENT A two-thirds vote of the total voting membership of the Authority, consisting of member counties, acting through their boards of supervisors, and the voting Board members from member public entities, is required to amend this Agreement. ARTICLE 28 PROHIBITION AGAINST ASSIGNMENT No member may assign any right, claim or interest it may have under this Agreement, and no creditor, assignee or third party beneficiary of any member shall have any right, claim or title to any part, share, interest, fund, premium or asset of the Authority. ARTICLE 29 AGREEMENT COMPLETE This Agreement constitutes the full and complete Agreement of the parties. Page 18 of 22 JPA, CSAC-EIA Amended: February 28, 2006 ARTICLE 30 EFFECTIVE DATE OF AMENDMENTS Any amendment of this Agreement shall become effective upon the date specified by the Board and upon approval of any Amended Agreement as required in Article 27. Approval of any amendment by the voting boards of supervisors and public entity board member's must take place no later than 30 days from the effective date specified by the Board. ARTICLE 31 DISPUTE RESOLUTION When a dispute arises between the Authority and a member, the following procedures are to be followed: (a) Request for Reconsideration. The member will make a written request to the Authority for the appropriate Committee to reconsider their position, citing the arguments in favor of the member and any applicable case law that applies. The member can also, request a personal presentation to that Committee, if it so desires. (b) Committee Appeal. The committee responsible for the program or having jurisdiction over the decision in question will review the matter and reconsider the Authority's position. This committee appeal process is an opportunity for both sides to discuss and substantiate their positions based upon legal arguments and the most complete information available. If the member requesting reconsideration is represented on the committee having jurisdiction, that committee member shall be deemed to have a conflict and shall be excluded from any vote, (c) Executive Committee Appeal. If the member is not satisfied with the outcome of the committee appeal, the matter will be brought to the Executive Committee for reconsideration upon request of the member, If the member requesting reconsideration is represented on the Executive Committee, that Executive Committee member shall be deemed to have a conflict and shall be excluded from any vote. (d) Arbitration. If the member is not satisfied with the outcome of the Executive Committee appeal, the next step in the appeal process is arbitration, The arbitration, whether binding or non-binding, is to be mutually agreed upon by the parties, The matter will be submitted to a mutually agreed arbitrator or panel of arbitrators for a determination. If Binding Arbitration is selected, then of course the decision of the arbitrator is final. Both sides agree to abide by the decision of the arbitrator. The cost of arbitration will be shared equally by the involved member and the Authority. (e) Litigation. If, after following the dispute resolution procedure paragraphs a-d, either party is not satisfied with the outcome of the non-binding arbitration process, either party may consider litigation as a possible remedy to the dispute, Page 19 of 22 JPA, CSAC-EIA Amended: February 28, 2006 ARTICLE 32 FILING WITH SECRETARY OF STATE The Chief Executive Officer of the Authority shall file a notice of this Agreement with the office of California Secretary of State within 30 days of its effective date, as required by Government Code Section 6503.5 and within 70 days of its effective date as required by Government Code Section 53051. Page 20 of 22 JPA, CSAC-EIA Amended: February 28, 2006 IN WITNESS WHEREOF, the undersigned party hereto has executed this Agreement on the date indicated below. DATE: MEMBER: (Print Name of Member) BY: (Authorized signature of Member) Seal: Page 21 of 22 JPA, CSAC-EIA Amended: February 28, 2006 IN WITNESS WHEREOF, the undersigned party hereto has executed this Agreement on the date indicated below. DATE: MEMBER: (Print Name of Member) BY: (Authorized signature of Member) Seal: Page 21 of 22 JPA, CSAC-EIA Amended: February 28, 2006 APPENDIX A JOINT POWERS AGREEMENT CREATING THE CSAC EXCESS INSURANCE AUTHORITY MEMBER COUNTIES (AS OF MARCH 2005) ALAMEDA ALPINE AMADOR BUTTE CALAVERAS COLUSA CONTRA COSTA DEL NORTE ELDORADO FRESNO GLENN HUMBOLDT IMPERIAL INYO KERN KINGS LAKE LASSEN MADERA MARIN MARIPOSA MENDOCINO MERCED MODOC MONO MONTEREY NAPA NEVADA PLACER PLUMAS RIVERSIDE SACRAMENTO SAN BENITO SAN BERNARDINO SAN DIEGO SAN JOAQUIN SAN LUIS OBISPO SANTA BARBARA SANTA CLARA SANTA CRUZ SHASTA SIERRA SISKIYOU SOLANO SONOMA STANISLAUS SUTTER TEHAMA TRINITY TULARE TUOLUMNE VENTURA YOLO YUBA Page 22 of 22 ~ CSAC EXCESS INSURANCE AUTHORITY A Public Agency October 16, 2006 ACTION REQUIRED BY JUNE 30, 2007 To: Members, Excess Workers' Compensation (EWC) Program Gina Dean, Chief Operating Officer ~ Amendment to EWC Program MOU From: Subject: At the meeting on October 6, 2006, the EIA Board of Directors approved amendments to the EWC Program Memorandum of Understanding (MOU). These amendments were primarily a result of the EIA restructure to incorporate the public entity membership, but also to clean up the document and create uniformity with other EIA documents. The amendments to the MOU were circulated to all members of the Program for review and comment prior to the Board's action, with no further changes or issues raised by the members. For your reference, the MOU amendments in redline and strikeout text are posted on the EIA's website at www.csac-eia.orQ. Enclosed is a clean version of the amended MOU along with two signature pages, for execution by the members. From the EIA's standpoint, the designated representative to the EIA has authority to sign the amended MOU on behalf of the member. However, you may have internal procedures which require approval by your governing board even though the amendments approved by the Board are non-controversial in nature. Members must execute the amended MOU by June 30, 2007. Failure to execute the amended MOU by June 30th will be tantamount to withdrawal from the Program effective July 1,2007. Upon execution of the amended MOU, please return one of the signed original signature pages to our office. Please let us know if you havecmyquestions or need additional assistance. . Enclosures ','>:':'.:-i.-:-',,:,:,'::'_,:::::',. "::-< .-'"c"",,'::-:' :-'.. ."....,., 3017 Gold Canal Drive, Rancho Cordova, CA 95670. (916)631~73~3'F~X (916)631-7112.www.csab':ei~.org .. EXECUTIVE COMMITTEE: Peggy ScroggIns Marcia Chadbourne President VIce Presidenl Colusa County Sonoma County Ron Harvey Conlra Costa County Kimberly Kerr Humboldt County KrisLin-MoMerlO.mey MendoCIno County James Brown Merced COlinty_ Van MRddo)l SIerra Counly David L. Oolenar Stanislaus County Connie Conway Tulare Counly Chief E)lecullve Officer: Michael Flemln'g .~,tepncn Underwoo,~. Legal Counsel, SantaBarbara County Chief Operating Officer: Gina Dcan Adopted: March 5, 1993 Amended: October 4, 1996 Amended: October 6, 2006 MEMORANDUM OF UNDERSTANDING EXCESS WORKERS' COMPENSATION PROGRAM This Memorandum of Understanding is entered into by and between the CSAC Excess Insurance Authority (hereinafter referred to as the "Authority") and the participating members who are signatories to this Memorandum. 1. Joint Powers Agreement. Except as otherwise provided herein, all terms used herein shall be as defined in Article 1 of the Joint Powers Agreement Creating the CSAC Excess Insurance Authority (hereinafter referred to as "Agreement"), and all other provisions of the Agreement not in conflict with this Memorandum shall be applicable. 2. Annual Premium. The participating members, in accordance with the provisions of Article 14(b)(2) of the Agreement, shall be assessed an annual premium for the purpose of funding the Excess Workers' Compensation Program (hereinafter referred to as the "Program"). Annual premiums shall include expected losses for the policy period, including incurred but not reported losses (IBNR), as well as a margin for contingencies based upon a confidence level as determined by the Board of Directors of the Authority (hereinafter Board), and adjustments, if any, for a surplus or deficit from all program policy periods. In addition, the premium shall include program reinsurance costs and program administrative costs, plus the Authority's general expense allocated to the Program by the Board for the next policy period. 3. Cost Allocation. Each participating member's share of annual premium shall be determined pursuant to a cost allocation plan as described in Article 14(b )(2) of the Agreement. The Board approved cost allocation plan is attached hereto as Exhibit A and may be amended from time to time by an affirmative vote of the majority of the Board representing the members participating in the Program. 4. Dividends and Assessments. The Program shall be funded in accordance with paragraph 2 above. In general, the annual premium, as determined by the Board, will be established at a level which will provide adequate overall funding without the need for adjustments to past policy period(s) in the form of dividends and assessments. However, should the Program for any reason not be adequately funded, except as otherwise provided herein, pro-rata assessments to the participating members may be utilized to ensure the approved funding level for those policy periods individually or for a block of Page 1 of 4 CSAC Excess Insurance Authority Excess Workers' Compensation Program MOU Amended: October 6, 2006 policy periods, in accordance with the provisions of Article 14(b)(3) of the Agreement. Pro- rata dividends will be declared as provided herein. Dividends may also be declared as deemed appropriate by the Board. 5. Closure of Policy Periods. Notwithstanding any other provision of this Memorandum, the following provisions are applicable: (a) Upon reaching ten (10) years of maturity after the end of a program period, that period shall be "closed" and there shall be no further dividends declared or assessments made with respect to those program periods except as set forth in paragraphs 6(a) and 6(b), below; (b) Notwithstanding sub-paragraph (a) above, the Board may take action to leave a policy period "open" even though it may otherwise qualify for closure. In addition, the last ten (10) policy periods shall always remain "open" unless the Board takes specific action to declare any of the last ten (10) policy periods closed. (c) Dividends and assessments (other than as outlined in paragraphs 6(a) and 6(b), below) shall be administered to the participating members based upon the proportion of premiums paid to the Program in "open" periods only. For purposes of administering dividends and assessments pursuant to this sub- paragraph, all "open" policy periods shall be considered as one block. 6. Declaration of Dividends. Dividends shall be payable from the Program to a participating member in accordance with its proportionate funding to the Program during the applicable program period as follows: (a) A dividend shall be declared at the time a program period is closed on all amounts over the 90% confidence level; (b) A dividend shall be declared at the time a program period is closed on all amounts which represent premium surcharge amounts assessed pursuant to Article 14(b)(3) of the Agreement where the funding exceeds the 80% confidence level. 7. Memorandum of Coverage. A Memorandum of Coverage will be issued by the Authority evidencing membership in the Program and setting forth terms and conditions of coverage. Page 2 of 4 CSAC Excess Insurance Authority Excess Workers' Compensation Program MOV Amended: October 6, 2006 8. Claims Administration. Each participating member is required to comply with the Authority's Underwriting and Claims Administration Standards (including Addendum A - W.C. Claims Administration Guidelines) as amended from time to time, and which are attached hereto as Exhibit B and incorporated herein. 9. Late Payments. Notwithstanding any other provision to the contrary regarding late payment of invoices or cancellation from a Program, at the discretion of the Executive Committee, any member that fails to pay an invoice when due may be given a ten (10) day written notice of cancellation. 10. Disputes. Any question or dispute with respect to the rights and obligations of the parties to this Memorandum regarding coverage shall be determined in accordance with the Joint Powers Agreement Article 31, Dispute Resolution. 11. Amendment. This Memorandum may be amended by two-thirds of the CSAC Excess Insurance Authority's Board of Directors and signature on the Memorandum by the member's designated representative who shall have authority to execute this Memorandum. Should a member of the Program fail to execute any amendment to this Memorandum within the time provided by the Board, the member will be deemed to have withdrawn as of the end of the policy period. 12. Complete Agreement. Except as otherwise provided herein, this Memorandum constitutes the full and complete agreement of the members. 13. Severability. Should any provision of this Memorandum be judicially determined to be void or unenforceable, such determination shall not affect any remaining provision. 14. Effective Date. This Memorandum shall become effective on the effective date of coverage for the member and upon approval by the Board of any amendment, whichever is later. 15. Execution in Counterparts. This Memorandum may be executed in several counterparts, each of which shall be an original, all of which shall constitute but one and the same instrument. Page 3 of 4 CSAC Excess Insurance Authority Excess Workers' Compensation Program MOU Amended: October 6,2006 IN WITNESS WHEREOF, the undersigned have executed this Memorandum as of the date set forth below. Dated: October 17, 2006 /{U. CSAC Excess Ins thority Dated: Member Entity: Page 4 of 4 CSAC Excess Insurance Authority Excess Workers' Compensation Program MOU Amended: October 6,2006 IN WITNESS WHEREOF, the undersigned have executed this Memorandum as of the date set forth below. Dated: October 17, 2006 4U. CSAC Excess Ins thority Dated: Member Entity: Page 4 of 4 ~ EXHIBIT A EXCESS WORKERS' COMPENSATION PROGRAM COST ALLOCATION PLAN As delegated by the Board of Directors, the Executive Committee will determine the specific allocation of all costs among the members subject to the following parameters: Actuarial Analysis An annual actuarial analysis will be performed using loss data and payroll collected from the members. The analysis will determine the necessary funding rates at various confidence levels and using various discount assumptions. Different rates may be developed for different groups or classes of business as is deemed necessary or appropriate by the Executive Committee. At the March Board meeting, the Board of Directors will select the funding level rates and discount factors to be used based upon the actuarial analysis and recommendations from the actuary, the Underwriting Committee and the Executive Committee. Pool Contributions The total needed deposit pool contribution will be determined by multiplying the rates described above by the payroll for all of the members participating in the pool. Estimated payroll for the year being funded will be used. The Executive Committee may break the pool into different layers for allocation purposes, and may apply a different loss experience modification for each layer as is deemed appropriate based on loss frequency. In general, the lower layers will be subject to greater experience modification and the higher layers will be subject to lower experience modification or no experience modification. Within the layers, the larger members will be subject to greater experience modification than the smaller members. After the experience modification has been applied for each layer, there will be a pro-rata adjustment back to the total needed deposit pool contribution. This amount will be collected from the members at the beginning of the policy period. The actual payroll for the period will be determined after the completion of the policy period and an adjustment to each member's pool contribution will be made to account for the difference between the estimated and actual payroll. Additional contributions will be collected or return contributions will be refunded as appropriate. Reinsurance Premiums The reinsurance premium will be determined through negotiations with the reinsurer(s) and approved by the Board upon recommendation of the EWC Program MOU Exhibit A Page 2 of 2 Underwriting and Executive Committees. This premium will then be allocated among the members based upon their estimated payroll. Adjustments will be made based on the actual payroll upon completion of the policy period in the same manner as described in the Pool Contribution section above. EIA Administration Fees The total EIA Administration Fees will be determined through the annual budgeting process with an appropriate amount allocated to the Excess Workers' Compensation Program. These fees will be allocated among the members as determined by the Executive Committee. In general, the basis for this allocation will be each member's percentage of the total pool contributions and reinsurance premium. Deviation From the Standard The Executive Committee may establish policies to deviate from the standard allocation methodology selected for each year on a case-by-case basis, if necessary. They may also elect to further delegate some or all of the decision- making authority described herein to the Underwriting Committee. ~ EXHIBIT B Adopted: Amended: Amended: Amended: Amended: Amended: December 6, 1985 January 23, 1987 October 6, 1995 October 1, 1999 October 3, 2003 October 1, 2004 CSAC EXCESS INSURANCE AUTHORITY UNDERWRITING AND CLAIMS ADMINISTRATION STANDARDS I. GENERAL A. Each Member shall appoint an official or employee of the Member to be responsible for the risk management function and to serve as a liaison between the Member and the Authority for all matters relating to risk management. B. Each Member shall maintain a loss prevention program and shall consider and act upon all recommendations of the Authority concerning the reduction of unsafe conditions. C. Each Member shall maintain records of claims in each category of insurance covered by a program of the Authority and shall provide copies of such records to the Authority as directed by the Executive, Underwriting or Claims Review Committees. Such records shall provide the following information by fiscal year: number of claims (open and closed); amounts paid, amounts reserved and total incurred. Allocated expenses shall be included. If losses are capped, the excess amount shall be indicated. II. EXCESS WORKERS' COMPENSATION PROGRAM A. The Member shall be responsible for the investigation, settlement, defense and appeal of any claim made, suit brought or proceeding instituted against the Member. 1. The Member shall use only qualified personnel to administer its workers' compensation claims. At least one person in the claims office (whether in-house or outside administrator) shall be certified by the State of California as a qualified administrator of self -insured workers' compensation plans. 2. Qualified defense counsel experienced in workers' compensation law and practice shall handle litigated claims. Members are encouraged Page 1 of 5 to utilize attorneys who have the designation "Certified Workers' Compensation Specialist, the State Bar of California, Board of Legal Specialization" . 3. The Member shall use the Authority's Workers' Compensation Claims Administration Guidelines (Addendum A) and shall advise its claims administrator that these guidelines are utilized in the Authority's workers' compensation claims audits. B. The Member shall provide the Authority written notice of any potential excess workers' compensation claims in accordance with the requirements of the Authority's bylaws. Updates on such claims shall be provided as requested by the Authority and/or the Authority's excess carrier. C. A claims administration audit utilizing the Authority's Workers' Compensation Claims Administration Guidelines (Addendum A) shall be performed once every two (2) years. In addition, an audit will be performed within twelve (12) months of any of the following events: 1 . There is an unusual fluctuation in the Member's claim experience or number of large claims or 2. There is a change of workers' compensation claims administration firms or 3. The Member is a new member of the Excess Insurance Authority. The claims audit shall be performed by a firm selected by the Authority. Recommendations made in the claims audit shall be addressed by the Member and a written response outlining a program for corrective action shall be provided to the Authority within sixty (60) days of receipt of the audit. D. The Member shall obtain an actuarial study performed by a Fellow of the Casualty Actuarial Society (FCAS) at least once every three (3) years. Based upon the actuarial recommendations, the Member should maintain reserves and make funding contributions equal to or exceeding the present value of expected losses and a reasonable margin for contingencies. III. EXCESS LIABILITY PROGRAMS A. The Member shall be responsible for the investigation, settlement, defense and appeal of any claim made, suit brought or proceeding instituted against the Member. 1. The Member shall use only qualified personnel to administer its liability claims. Page 2 of 5 2. Qualified defense counsel experienced in tort liability law shall handle litigated claims. Members are encouraged to utilize defense counsel experienced in the subject at issue in the litigation. 3. The Member shall use the Liability Claims Administration Guidelines (Addendum B) and shall advise its claims administrator that these guidelines be utilized in the Authority's liability claims audits. B. The Member shall provide the Authority written notice of any potential excess liability claim in accordance with the requirements of the Authority's Bylaws. Updates on such claims shall be provided as requested by the Authority and/or the Authority's excess carrier. C. A claims administration audit utilizing the Authority's Liability Claims Administration Guidelines (Addendum B) shall be performed once every three (3) years. In addition, an audit will be performed within twelve (12) months of any of the following events: 1. There is an unusual fluctuation in the Member's claims experience or number of large claims or 2. There is a change of liability claims administration firms or 3. The Member is a new member of the Excess Insurance Authority. The claims audit shall be performed by a firm selected by the Authority. Recommendations made in the claims audit shall be addressed by the Member and a written response outlining a program for corrective action shall be provided to the Authority within sixty (60) days of receipt of the audit. D. The Member shall obtain an actuarial study performed by a Fellow of the Casualty Actuarial Society (FCAS) at least once every three (3) years. Based upon the actuarial recommendations, the Member should maintain reserves and make funding contributions equal to or exceeding the present value of expected losses and a reasonable margin for contingencies. IV. PROPERTY PROGRAMS A. The Member shall maintain appropriate records including a complete list of insured locations and schedule of values pertaining to all real property. Copies of such records shall be provided to the Authority or its brokers as requested by the Executive or Property Committees. B. Each Member shall perform a real property replacement valuation for all locations over one million dollars. Valuations shall be equivalent to the Marshall Swift system and shall be performed at least once every five (5) Page 3 of 5 years. New members shall have an appraisal or valuation performed within one year from entry into the Program. V. MEDICAL MALPRACTICE PROGRAM A. The Member, if a member of Medical Malpractice Program I (hereinafter Program I), or Mid Mal Program; or the third party administrator for Medical Malpractice Program II (hereinafter Program II); shall be responsible for the investigation, settlement, defense and appeal of any claim made, suit brought or proceeding instituted against the Member. 1. The Member (Program I and Mid Mal Program) or third party administrator (Program II) shall use only qualified personnel to administer its health facility claims. 2. Qualified defense counsel experienced in health facility law shall handle litigated claims. 3. The Member (Program I and Mid Mal Program) or third party administrator (Program 1/) shall use the "Claims Reporting And Handling Guidelines" in the CSAC Excess Insurance Authority Medical Malpractice Excess Insurance Program Operating And Guidelines Manual (hereinafter OPERATING AND GUIDELINES MANUAL), and shall advise its claims administrator that these claims handling guidelines are utilized in the Authority's medical malpractice claims audits. B. The Member (Program I and Mid Mal Program) or third party administrator (Program II) shall provide the Authority and its excess carrier written notice of any potential excess claim or "major incident" in accordance with the requirements of the Authority and of the excess carrier as stated in the OPERATING AND GUIDELINES MANUAL. Updates on such claims or major incidents shall be provided as requested by the Authority and/or the Authority's excess carrier. C. A claims administration audit utilizing the Authority's Claims Reporting and Handing Guidelines in the OPERATING AND GUIDELINES MANUAL shall be performed once every three (3) years. In addition, an audit will be performed within twelve (12) months of any of the fol/owing events: 1. There is an unusual fluctuation in the Member's claims experience or number of large claims or 2. There is a change of health facility claims administration firms or 3. The Member is a new member of the Excess Insurance Authority or Page 4 of 5 4. The Medical Malpractice Committee requests an audit. The claims audit shall be performed by a firm selected by the Authority. Recommendations made in the claims audit shall be addressed by the Member and a written response outlining a program for corrective action shall be provided to the Authority within sixty (60) days of receipt of the audit. D. If a Member of Program lor the Mid Mal Program, the Member shall obtain an actuarial study performed by a Fellow of the Casualty Actuarial Society (FCAS) at least once every three (3) years. Based upon the actuarial recommendations, the Member should maintain reserves and make funding contributions equal to or exceeding the present value of expected losses and a reasonable margin for contingencies. E. The Member shall have an effective risk management program in accordance with the "Risk Management Guidelines" as states in the OPERATING AND GUIDELINES MANUAL. VI. SANCTIONS A. The Authority shall provide the Member written notification of the Member's failure to meet any of the above-mentioned standards or of other concerns, which affect or could affect the Authority. B. The Member shall provide a written response outlining a program for corrective action within sixty (60) days of receipt of the Authority's notification. C. After approval by the Executive Committee of the Member's corrective program, the Member shall implement the approved program within ninety (90) days. The Member may request an additional sixty (60) days from the Executive Committee. Further requests for extensions shall be referred to the Board of Directors. D. Failure to comply with subsections B or C may result in cancellation of the Member from the affected Authority insurance program in accordance with the provisions in the Joint Powers Agreement. E. Notwithstanding any other provision herein, any Member may be canceled pursuant to the provision of the Joint Powers Agreement. Page 5 of 5 ADDENDUM TO EXHIBIT B ~ Adopted: Amended: Amended: Amended: Amended: Amended: December 6, 1985 March 4, 1988 October 7, 1988 October 6, 1995 October 1, 1999 June 6, 2003 ADDENDUM A WORKERS' COMPENSATION CLAIMS ADMINISTRATION GUIDELINES The following Guidelines have been adopted by the CSAC Excess Insurance Authority in accordance with Article 18(b) of the March 1993 Amended Joint Powers Aqreement Creatinq the CSAC Excess Insurance Authoritv. I. CASE LOAD A. On or after 07/01/2004, the claims examiner assigned to the Member shall handle a caseload not to exceed 175 indemnity claims. This case load will include future medical cases with every 4 future medical cases counted as 1 indemnity case. B. Supervisory personnel should not handle a caseload, although they may handle specific issues. II. CASE REVIEW AND DOCUMENTATION A. Documentation should reflect any significant developments in the file and include a plan of action. The examiner should review the file every 45 days. The supervisor shall monitor any significant activity on the file every 120 days. An accomplishment level of 95% shall be considered acceptable. III. COMPENSABILITY A. The initial compensability determination (accept claim, deny claim or delay acceptance pending the results of additional investigation) and the reasons for such a determination will be made and documented in the file within fourteen (14) calendar days of the filing of the claim with the employer. An accomplishment level of 100% shall be considered acceptable. B. Delay of benefit letters shall be mailed in compliance with Department of Industrial Relations' guidelines. An accomplishment level of 100% shall be considered acceptable. C. The final compensability determination shall be made by the claims examiner or supervisor within 90 days of employer receipt of the claim form. An accomplishment level of 100% shall be considered acceptable. Page 1 of 6 IV. THREE POINT CONTACT A. The claims examiner shall conduct the three (3) point contact with the injured worker, employer representative and treating physician within five (5) working days of receipt of the notice of the claim. An accomplishment level of 95% shall be considered acceptable. V. INITIAL INDEMNITY PAYMENT A. The initial indemnity payment will be issued and mailed to the injured employee within fourteen (14) days of the first day of disability. This shall not apply with salary continuation. An accomplishment level of 100% shall be considered acceptable. B. The properly completed DWC Benefit Notice shall be mailed to the employee within fourteen (14) days. An accomplishment level of 100% shall be considered acceptable. C. Late payments due directly to the injured worker must include the self imposed 10% penalty in accordance with Labor Code Section 4650. An accomplishment level of 100% shall be considered acceptable. VI. SUBSEQUENT INDEMNITY PAYMENTS A. All indemnity payments subsequent to the first payment will be verified, except for obvious long-term disability, and issued in compliance with Labor Code Section 4651. An accomplishment level of 100% shall be considered acceptable. B. Late payments must include the self-imposed 10% penalty in accordance with Labor Code Section 4650. An accomplishment level of 100% shall be considered acceptable. VII. FINAL INDEMNITY PAYMENTS A. All final payments will be issued with the appropriate DWC benefit notices. VIII. TRANSPORTATION EXPENSE A. Transportation reimbursement will be mailed within fifteen (15) working days of the receipt of the claim for reimbursement. Advance travel expense payments will be mailed to the injured employee ten (10) days prior to the anticipated date of travel. An accomplishment level of 100% shall be considered acceptable. IX. MEDICAL PAYMENTS A. Medical treatment billings (physician, pharmacy, hospital, physiotherapist, etc.) will be matched to the file, reviewed for correctness, approved for Page 2 of 6 payment and paid within sixty (60) calendar days of receipt. An accomplishment level of 100% shall be considered acceptable. B. The medical provider must be notified in writing within 30 working days if a medical bill is contested, denied or incomplete. C. A bill review process should be utilized wherever possible. There should be participation in a PPO whenever possible. X. PHYSICIAN CONTACT A. In cases involving loss of time from work, the attending physician's office will be contacted within five (5) working days of notice of claim. Such contact will continue as needed during the continuation of temporary disability to assure that treatment is related to a compensable injury or illness. XI. LITIGATED CASES The claims administrator and Member shall establish written guidelines for the handling of litigated cases. The guidelines should, at a minimum, include the points below, which may be adopted and incorporated by reference as "the guidelines". A. Defense of Litigated Claims 1. The claims administrator shall promptly initiate investigation of issues identified as material to potential litigation. The Member shall be alerted to the need for in-house investigation, or the need for a contract investigator who is acceptable to the Member. The Member shall be kept informed on the scope and results of investigations. 2. The claims administrator shall, in consultation with the Member, assign defense counsel from a list approved by the Member. (Note: To comply with Government Code Section 25203, the Member's list should be approved by a two-thirds vote of the board of supervisors.) 3. Settlement proposals directed to the Member shall be forwarded by the claims administrator or defense counsel in a concise and clear written form with a reasoned recommendation. Settlement proposals shall be presented to the Member as directed so as to insure receipt in sufficient time to process the proposal. 4. Knowledgeable Member personnel shall be involved in the preparation for medical examinations and trial, when appropriate or deemed necessary by the Member so that all material evidence and witnesses are utilized to obtain a favorable result for the defense. 5. The claims administrator shall comply with any reporting requirement of the Member. Page 3 of 6 B. Subrogation 1. In all cases where a third party (other than a Member employee or agent) is responsible for the injury to the employee, the third party shall be contacted within 10 days with notification of the Member's right to subrogation and the recovery of certain claim expenses. If the third party is a governmental entity, a claim shall be filed with the governing board (or State Board of Control as to State entities) within 6 months of the injury or notice of the injury. 2. Periodic contact shall be made with the responsible party and/or insurer to provide notification of the amount of the estimated recovery to which the Member will be entitled. 3. The file will be monitored to determine the need to file a complaint in civil court in order to preserve the statute of limitations. 4. If the injured worker brings a civil action against the party responsible for the injury, the claims administrator shall consult with the Member about the value of the subrogation claim and other considerations. Upon Member authorization, subrogation counsel shall be assigned to file a Lien or a Complaint in Intervention in the civil action. 5. Whenever practical, the claims administrator will aggressively pursue recovery in any subrogation claim. They should attempt to maximize the recovery for benefits paid, and assert a credit against the injured workers' net recovery for future benefit payments. XII. VOCATIONAL REHABILITATION A. Adjusting personnel will notify the injured worker of their potential rights to rehabilitation benefits per Labor Code Section 4636 after 90 days of aggregate temporary disability and get the treating doctor to determine if injured worker is a Qualified Injured Worker. B. Determination of the Qualified Injured Worker/Non-Qualified Injured Worker status shall be made in accordance with Labor Code Section 4637. The adjusting personnel shall advise the injured worker of his/her rehabilitation benefits in accordance with the Rules of the Division of Workers' Compensation, within ten (10) days of knowledge of medical eligibility. The claims administrator will: 1. Notify the employer of the employee's permanent work restrictions so that the employer can determine the availability of permanent modified or alternate work. 2. Make timely referral to a Qualified Rehabilitation Representative in accordance with Labor Code Section 4637 Page 4 of 6 3. Control rehabilitation costs. 4. Attempt to secure the prompt conclusion of vocational rehabilitation benefits, and settle rehabilitation where appropriate. XIII. FISCAL HANDLING A. Active indemnity cases will be balanced with appropriate file documentation on a semi-annual basis to verify that statutory benefits are paid, and medical, legal and vocational rehabilitation charges are appropriate. An accomplishment level of 100% shall be considered acceptable. XIV. EXCESS INSURANCE A. Potential Workers' Compensation excess cases shall be reported in accordance with the reporting criteria established by The Bylaws of the CSAC Excess Insurance Authority. All cases which meet the established reporting criteria are to be reported within five (5) working days of the day on which it is known the criterion is met. An accomplishment level of 100% shall be considered acceptable. XV. AWARD PAYMENT A. Payments on undisputed Awards, Commutations, or Compromise and Releases will be issued within ten (10) days following receipt of the appropriate document. An accomplishment level of 100% shall be considered acceptable. XVI. PENALTIES A. If the Member utilizes a third party administrator, the Member will be advised of the assessment of any penalty for delayed payment and the reason thereof, and the administrators plans for payment of such penalty within five (5) days of assessment. An accomplishment level of 100% shall be considered acceptable. B. If the Member utilizes a third party administrator, the Member, in their contract with the administrator, shall specify who is responsible for specific penalties. XVII. RESERVES A. Using the information available at the time, an initial reserve will be established at the most probable case value. Claim reserves shall be reviewed on a regular basis and updated as case values increase or decrease. Page 5 of 6 XVIII. RESOLUTION OF CLAIM A. Within ten (10) days of receiving medical information indicating that a claim be finalized, the claims examiner shall take appropriate action to finalize the claim. An accomplishment level of 95% shall be considered acceptable. XIX. CASE CLOSURE A. All indemnity cases will be closed within sixty (60) days of the final financial transaction or final correspondence to the injured worker as required by law. An accomplishment level of 95% shall be considered acceptable. B. All medical only cases will be closed or transferred to an indemnity status by the ninetieth (90) day following incurral. An accomplishment level of 95% shall be considered acceptable. XX. TELEPHONE INQUIRIES A. Return calls will be made within one working day of the original telephone inquiry. An accomplishment level of 90% shall be considered acceptable. XXI. INCOMING CORRESPONDENCE A. All correspondence received will have the date of receipt clearly stamped on the front side. An accomplishment level of. 100% shall be considered acceptable. XXII. RETURN CORRESPONDENCE A. All correspondence requiring a written answer will have such answer completed and transmitted within five (5)working days of receipt. An accomplishment level of 95% is acceptable. XXIII. SETTLEMENTS A. The third party administrator shall obtain the Member's authorization on all settlements or stipulations in excess of the settlement authority provided in any provision of the individual contract between the Member and the claims administrator. B. No agreement shall be authorized involving liability, or potential liability, of the Authority without the advance written consent of the Authority. Page 6 of 6 CSAC EIA Page 1 of 1 ~~CSACExcesslnsuranceAuthority Excess Workers' Compensation The first EIA program established was the Excess Workers' Compensation (EWC) Program in November 1979. Today, coverage is provided above various self-insured retention levels beginning as low as $125,000 per occurrence. Losses above self-insured retentions or the PWC Program are pooled up to $5,000,000 per occurrence, with excess reinsurance purchased to $200,000,000 in limits. Fifty-one counties and 107 public entity members currently participate in the EWC Program. The growth of the Program over the past few years benefits all participating members because the additional premium strengthens the financial stability of the Pool and adds predictability in the actuarial analysis for future funding. The volume also significantly affects the excess reinsurance placement, which most likely would not be as advantageous from a rate and coverage standpoint if the premium volume was considerably lower. The current mulit-year excess reinsurance placement is a good example of the coverage and pricing that can be negotiated with the Program's volume. Today, because of the continual restructuring and significant volume, the Program has the financial strength and flexibility to react to and withstand current market conditions. Therefore, members are assured they will receive the best possible coverage at the lowest cost for years to come. Established Charter Members Current County Members Current Public Entity Members SIR's Available EIA Pool Exposure Excess Limit FACTS November of 1979 17 51 as of July 1, 2006 107 as of July 1, 2006 $125,000-$5,000,000 $5,000,000 $200,000,000 Click here for the EWC Program Structure Graph Click here for the Premium Comparison Graphs Click here for Claims Procedures and Forms Click here for WCIRS 2006 Pure Premium Rates Click here to request the addition of a public entity under member's coverage @2002 CSAC Excess Insurance Authority. Your use of this website constitutes acceptance of our Privacy Policy and Terms & Conditions. http://www . csac-eia.org/printfriendl y. cfm ?pageid=84 5/16/200i Financial Profile Financial Results in Briel 2005/2006 Total Assets by Program 3.68% Employee Benefits 2.16% Property 0.48% Building Fund 0.92% Administration 5.80% Medical Malpractice Revenues 0.89% All Other Income 1.26% Administration Fees 3.76% Investment Income Expenses 4.30% Program Services 1.83% General Administration 0.04% Dividends 29 ~ -r Financial Profile (continued) CSAC Ell Combined Balance Sheet June 30, 2006 & 2005 June 30, 2006 June 30, 2005 Assets: Cash $300 $300 Cash in Banks 9,312,888 10,445,337 Cash in the EIA Treasury 6,184,758 13,907,297 Total Cash & Cash Equivalents 15,497,946 24,352,934 Investments: 277,063,274 199,967,485 Accounts Receivable Due from Members 14,824,988 22,366,456 Investment Income Receivable 2,724,014 1,696,114 Other Receivables 6,754,107 11,768,603 Prepaid Insurance 55,237,569 44,384,662 Prepaid Expenses 7,602 26,782 Land, Buildings and Equipment (Net) 1,805,625 1,085,656 Total Assets 373,915,125 305,648,692 Liabilities: Accounts Payable 2,917,678 9,432,049 Due to Members 4,142,183 4,243,210 Deferred Income 3,979,719 3,504,042 Deposits 512,087 297,811 Unallocated Loss Adjustment Expense Payable 18,727,672 11 ,931 ,437 Claim Liabilities 285,775,567 250,469,607 Compensated Absences 104,741 97,187 Total Liabilities 316,159,647 279,975,343 Net Assets: Invested in Capital Assets 1 ,805,625 1,085,656 Unrestricted 55,949,853 24,587,693 Total Net Assets $57,755,478 $25,673,349 30 ~~ Financial Profile (continued) CSAC EIA Combined Statement of Revenues, Expenses & Changes in Net Assets for the Fiscal Years Ended June 30, 2006 & 2005 June 30, 2006 June 30,2005 Revenues: Insurance Premiums Assessments for Insured Events Supplemental Assessments Dividend Income Investment Income Financing Charges Member Services Lease Income Administration Fees CPEIA Premium Fees Development Fees Other Income $66,880,198 105,570,762 10,414,236 562,804 445,121 11,037 3,679,826 102,696,597 350 1,626,284 $63,278,903 105,310,599 4,194,000 2,300,878 6,225,147 458,499 247,667 68,257 3,926,719 100,215,673 850 994,750 Total Revenues 291,887,215 287,221,942 Expenses: Member Dividend Expenses Insurance and Provision for Losses: Insurance Expense Broker Fees Provision for Insured Events Unallocated Loss Adjustment Expenses Program Services General Administrative Services Building Operating Expenses Depreciation Changes in Net Assets 103,462 1,799,998 89,500,002 81,743,911 3,769,564 3,640,885 143,708,198 163,395,025 6,796,235 1,763,656 11,167,253 10,364,936 4,451,349 3,626,201 191,938 154,988 117,085 118,871 259,805,086 266,608,471 32,082,129 20,613,471 Total Expenses Net Assets: Net Assets, Beginning of Year 25,673.349 5,059,878 Net Assets, End of Year $57,755,478 $25,673,349 -"" 31 _. f . Staff Report AGENDA ITEM # 18 DATE: June 13, 2007 TO: Honorable Mayor and City Council FROM: Conference Center Executive Director RE: Fiscal Year 2007-08 Interim Funding for the South San Francisco Conference Center RECOMMENDATION It is recommended by the Conference Center Authority that the City Council approve interim funding for Fiscal Year (FY) 2007-08 for the South San Francisco Conference Center. BACKGROUND To enable the continued operation of the Conference Center while the FY 2007-08 budget is finalized, it is recommended that the City Council approve interim funding for FY 2007-08 for ninety (90) days through September 28,2007. The interim funding appropriation is one third (1/3) of the approved FY 2006-07 budget. During the ninety (90) days, the Conference Center Authority will consider the budget; and, subsequently, present the budget to the City Council. andra M. O'Toole Executive Director o.~ Attachment: Resolution DRAFT 6/13/07 RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION APPROVING INTERIM FUNDING FOR FISCAL YEAR 2007-08 FOR THE SOUTH SAN FRANCISCO CONFERENCE CENTER WHEREAS, estimates of revenues from all sources and estimates of expenditures required for the proper conduct of activities of the South San Francisco Conference Center for Fiscal Year 2007-08 are being prepared; and WHEREAS, fiscal conditions may require additional time for development of budget priorities; and WHEREAS, it is the intention of the City Council to grant interim spending authority to allow for the continued orderly operation ofthe South San Francisco Conference Center for a period of ninety (90) days from July 1, 2007; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that it finds: 1. Interim spending authority is hereby granted for a period of ninety (90) days from July 1,2007, through September 28,2007, to allow for the continuation of operations and projects of the Conference Center. 2. All amounts necessary for the continued operation of the Conference Center for the ninety (90) day period set forth in Paragraph 1 are hereby appropriated for expenditure. Such appropriation shall be based upon the Fiscal Year 2006-07 Operating Budget in a ratio of 365 to 90. 3. All annual contracts, leases and obligations previously entered into and agreed to by the Conference Center Authority may be renewed. The funds necessary to finance such renewals are hereby appropriated. 4. The distribution of the appropriations, transfers and reserves to the various accounts of the Conference Center in accordance with generally accepted accounting practices and consistent with the approved budget is hereby authorized. 5. The rollover of any outstanding encumbrances from Fiscal Year 2006-07 into Fiscal Year 2007-08 is hereby authorized. 6. The rollover of any unencumbered appropriations from Fiscal Year 2006-07 into uncompleted capital improvement projects is hereby authorized. 7. The staffing level for the Conference Center contained within the 2006-07 operating budget is hereby authorized for a period of ninety (90) days. 8. Consistent with the limitations set forth herein, any and all expenditures for, and agreements relating to, the programs and materials described in the budget may be expended or entered into under authority of the Conference Center Authority, are hereby approved and authorized, and payments herefore may be made. * * * * * * * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk ~'t\l 54},' s~ ( _ ("> >- U; ~ C') v c '4l~,,~~ Staff Report DATE: TO: FROM: SUBJECT: AGENDA ITEM # 19 June 13,2007 Honorable Mayor and City Council Terry White, Public Works Director RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR WET WEATHER PROGRAM SEWER IMPROVEMENTS-PHASE II CENTRAL AREA, PROJECT NO.0556, ENGINEERING FILE NO. SS-07-01, BID NO. 2471 TO K. 1. WOODS CONSTRUCTION, INC. OF SAN FRANCISCO, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROVAL TO A WARD REQUEST RECOMMENDATION It is recommended that the City Council adopt a resolution awarding the construction contract for the Wet Weather Program Sewer Improvements - Phase II, Central Area, Project No. 0556, Engineering File No. SS-07-01, Bid No. 2471 to K. J. Woods Construction, Inc. of San Francisco, CA in the amount of $5,384,000.00, contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request package. BACKGROUND/DISCUSSION This project has been mandated by the Regional Water Quality Control Board of the State of California, per Cease and Desist Order No. 97-104. Improvements will be made to two lines. The Airport Blvd./Armour/Cypress Ave.IBadenlLinden Ave. improvements will: · upsize the 15 inch main to 18 inches in Airport Blvd. from south of Sister City Blvd. to Armour Ave. · upsize the IS inch main to 18 inches in Armour Ave. from Airport Blvd. to Cypress Ave. . upsize the 15 inch main to 24 inches in Cypress Ave., Baden Ave., and Linden Ave. from Armour Ave. to North Canal S1. The Hillside Boulevard improvement will: . upsize an 8 inch main to 12 inches from Linden Ave. to Arden Ave. On March 14, 2007 and on March 21, 2007, Staff advertised the notice inviting sealed bids for this Staff Report Subject: WET WEATHER SEWER IMPROVEMENTS - PHASE II - CENTRAL AREA Page 2 project. Staff opened bids on April 26, 2007 and two (2) bids were received. The low bidder is KJ. Woods Construction, Inc. of San Francisco. Below is the summary of the base bids: Engineer's Estimate: Bids: K.J. Woods Const. Inc. of San Francisco JMB Construction Inc. of South San Francisco $5,500,000.00 $5,384,000.00 $6,545,790.00 Staff verified the low bidder's current contractor's license with the California State Licensing Board to be of good standing, and confirmed their references for past construction projects similar to the subject project. Our critical due date for the project is November 1,2007 as required by the State and we feel that the contractor can achieve this goal if work is awarded at this time. FUNDING Shown below is the cost breakdown for the project budget: KJ Woods Construction Inc. Bid Amount Add Contingency (15%) CSG Consultants, Inc. Construction Management Add Construction Administration Total Project Budget Cost $5,384,000.00 $ 807,600.00 $ 557,000.00 $ 130,000.00 $6,878,600.00 The project is included in the City of South San Francisco's 2007-2008 CIP. Sufficient funds are budgeted to cover the project costs as described within the CIP once the State loan is approved. City expenditures for project costs shall be reimbursed monthly and financed by State Revolving Fund (SRF) loan monies and other sources as described in the CIP. City Staff has submitted an Approval to Award (ATA) request package to the Division of Financial Assistance, State Water Resources Control Board, for the issuance of SRF loan monies. As stated in the proj ect bid documents and the attached resolution to award the construction project, actual award ofthe contract, and City execution of the contract documents shall be contingent upon the State Water Resources Control Board's approval of the City's AT A package. The State Water Resources Control Board has informed City Staff that it hopes to reach a decision on the City's ATA package by June 15,2007. CONCLUSION Approval of this proj ect will allow the construction of sanitary sewer improvements that will reduce the potential for system overflows and satisfy requirements imposed by the Regional Water Quality Control Board's Cease and Desist Order No. 97-104. Actual award ofthe project and City execution of the contract documents shall be contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request. Staff Report Subject: WET WEATHER SEWER IMPROVEMENTS - PHASE II - CENTRAL AREA Page 3 B~~i~tl.0il- Terry WhIte Director of Public Works APproved~ L CF- 'M. Nagel City Manager Attachment: Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION A W ARDn~G A CONSTRUCTION CONTRACT FOR THE WET WEATHER PROGRAM SEWER IMPROVEMENTS - PHASE II, CENTRAL AREA, PROJECT NO. 0556, ENGINEERING FILENO. SS-07-01, BID NO. 2471 TO K.J. WOODS CONSTRUCTION, INe. IN AN AMOUNT NOT TO EXCEED $5,384,000.00, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROVAL TO A WARD REQUEST WHEREAS, on March 14,2007 and March 21,2007, staff advertised the notice to invite sealed bids for the project; and WHEREAS, the bid documents conditioned award of the project upon the disbursement of State Revolving Fun loan monies to finance the project and the State Water Resources Control Board's approval ofthe City's State Revolving Fund Approval-to-Award request; and WHEREAS, on April 26, 2007 staff received and opened two (2) bids, and the lowest bidder was K.J. Woods Construction, Inc., in the amount of$5,384,000.00; and WHEREAS, staff recommends that the City Council award the construction contract to K.J. Woods Construction, Inc., in an amount not to exceed $5,384,000.00, subject to the State Water Resources Control Board's issuance of an Approval-to-Award; and WHEREAS, because this project is included in the City of South San Francisco's 2007-2008 Capital Improvement Program (CIP) budget, sufficient funds were budgeted to cover the project cost, which would then be reimbursed and financed by monthly State Revolving Fund loan disbursements, in the event of the State Water Resources Control Board's issuance of an Approval to Award; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Council hereby awards the construction contract for the Wet Weather Program Sewer Improvements - Phase II Central Area, Project No.0556, Engineering File No. SS-07-01, Bid No. 2471 to K. J. Woods Construction, Inc. of San Francisco, CA in the amount of $5,384,000.00, contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request package. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreement on behalf of the City Council of the City of South San Francisco, subject to approval as to form by the City Attorney and the issuance of the State Revolving Fund Approval to Award described herein. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk I I AGENDA ITEM # 20 DATE: TO: FROM: SUBJECT: June 13, 2007 II I I I Honorable Mayor and City Council Terry White, Public Works Director RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR WET WEATHER PROGRAM SEWER IMPROVEMENTS - PHASE II WEST AREA, PROJECT NO. 0560, ENGINEERING FILE NO. SS-07-02, BID NO. 2472 TO JMB CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $3,573,612.00, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROVAL TO AWARD REQUEST RECOMMENDATION It is recommended that the City Council adopt a resolution awarding the construction contract for the Wet Weather Program Sewer Improvements - Phase II West Area, Project No. 0560, Engineering File No. SS-07-02, Bid No. 2472 to JMB Construction, Inc. of South San Francisco, CA in the amount of $3,573,612.00, contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval (SRF) to Award request package. BACKGROUNDIDISCUSSION The majority of this project is mandated by the Regional Water Quality Control Board of the State of California, per Cease and Desist Order (CDO) No. 97-104. Improvements will be made to two subtrunks. The Westborough Area subtrunk improvements will: . upsize the 8 inch main in Del Monte Ave. to 12 inches from Nyla Ave. to Arroyo Dr. . install a new 15 inch main in Arroyo Dr. from Camaritas Ave. to EI Camino Real . install a new 15 inch main in the future Oak Ave. extension from Arroyo Dr. to the intersection of Oak Ave. and Mission Rd. . line the existing 12 inch main in an easement which parallels Camaritas Ave. between Arroyo Dr. and Westborough Blvd. . line the existing 12 inch main in an easement which parallels Westborough Blvd. and Chestnut Ave. from Camaritas Ave. to Mission Rd. Staff Report Subject: WET WEATHER SEWER IMPROVErvlENTS - PHASE 11 - WEST AREA Page 2 Portola Avenue subtrunk improvements will: . line the existing 10 inch main in an easement which is the prolongation of Portola Ave., from Ramona Ave. to El Cortez Ave. . up size the 10 inch main to 12 inches in Portola Ave. and Francisco Dr. from Ramona Ave. to Sonora Ave. Not included in the Cease and Desist Order (CDO), but important to eliminate habitual overflows that are not permitted by our NPDES permit, improvements will be made to two subtrunks. The Victory Avenue subtrunk improvements will: . replace the 15 inch shallow-slope main with a new 15 inch main from Ryan Way to South Maple Ave. . upsize a 1,000 ft. segment of the 8 inch main to 15 inches in South Maple Ave. south of Victory Ave. The 15t Street subtrunk improvements will: . upsize the 8 inch main to 18 inches in 15t St. from A St. to the BART right-of-way . upsize the downstream segment of the 8 inch main to 12 inches in Orange Memorial Park from Memorial Dr. to Colma Creek On March 8, 2007 and on March 14, 2007, Staff advertised the notice inviting sealed bids for this project. Staff opened bids on April 19, 2007 and three (3) bids were received. The low bidder was 1MB Construction, Inc. of South San Francisco. Below is the summary of the base bids: Engineer's Estimate: Bids: JMB Construction Inc. of South San Francisco Darcy & Harty Const. Inc. of San Francisco K. J. Woods Const. Inc. of San Francisco $3,700,000.00 $3,573,612.00 $3,638,442.00 $3,848,000.00 Staff verified the low bidder's current contractor's license with the California State Licensing Board to be of good standing, and confirmed their references for past construction projects similar to the subject project. JMB Construction Inc. has recently completed the Swift Avenue Pump Station in the East of 101 area. FUNDING Shown below is the cost breakdown for the project budget: JMB Construction Inc. Bid Amount Add Contingency (10%) CSG Consultants, Inc. Construction Management Add Construction T esting/ Administration Total Project Budget Cost $3,573,612.00 $ 357,361.20 $ 398,000.00 $ 80,000.00 $4,408,973.20 Staff Report Subject: WET WEATHER SEWER IMPROVEMENTS - PHASE II - WEST AREA Page 3 The project is included in the City of South San Francisco's 2007-2008 CIP. Sufficient funds are budgeted to cover the project costs as described in the CIP once the State loan is approved. Our critical due date for the project is November 1,2007, as required by the State and we feel that the contractor can achieve this goal if work is awarded at this time. The non CDO projects are not required to meet that date. City expenditures for project costs shall be reimbursed monthly and financed by State Revolving Fund loan monies and other sources as described in the CIP. City Staff has submitted an Approval to A ward (AT A) request package to the Division of Financial Assistance, State Water Resources Control Board, for the issuance ofSRF loan monies. As stated in the project bid documents and the attached resolution to award the construction project, actual award of the contract and City execution of the contract documents shall be contingent upon the State Water Resources Control Board's approval of the City's AT A package. The State Water Resources Control Board has informed City Staff that it hopes to reach a decision on the City's AT A package by June 15, 2007. CONCLUSION Approval ofthis project will allow the construction of sanitary sewer improvements that will reduce the potential for system overflows and satisfy requirements imposed by the Regional Water Quality Control Board's Cease and Desist Order No. 97-104. Actual award of the project and City execution of the contract documents shall be contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request. B~~~k Director of Public Works Approve Attachment: Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AWARDING A CONSTRUCTION CONTRA.CT FOR THE WET WEATHER PROGRAM SEWER IMPROVEMENTS - PHASE II, WEST AREA, PROJECT NO. 0560, ENGINEERING FILE NO. SS-07-02, BID NO. 2472 TO JMB CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $3,573,612.00, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROV AL TO A WARD REQUEST WHEREAS, on March 8, 2007 and March 14, 2007, staff advertised the notice to invite sealed bids for the project; and WHEREAS, the bid documents conditioned award of the project upon the disbursement of State Revolving Fun loan monies to finance the project and the State Water Resources Control Board's approval of the City's State Revolving Fund Approval-to-Award request; and WHEREAS, on April 19, 2007 staff received and opened three (3) bids, and the lowest bidder was JMB Construction, Inc., of South San Francisco; and WHEREAS, staff recommends that the City Council award the construction contract to JMB Construction, Inc., in an amount not to exceed $3,573,612.00, subject to the State Water Resources Control Board's issuance of an Approval-to-Award; and WHEREAS, because this project is included in the City of South San Francisco's 2007-2008 Capital Improvement Program (CIP) budget, sufficient funds were budgeted to cover the project cost, which would then be reimbursed and financed by monthly State Revolving Fund loan disbursements, in the event of the State Water Resources Control Board's issuance of an Approval to Award; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Council hereby awards the construction contract for the Wet Weather Program Sewer Improvements - Phase II West Area, Project No. 0560, Engineering File No. SS-07-02, Bid No. 2472 to JMB Construction, Inc. of South San Francisco, CA in the amount of$3,573,612.00, contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to A ward request package. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Agreement on behalf of the City Council of the City of South San Francisco, subject to approval as to form by the City Attorney and the issuance of the State Revolving Fund Approval to A ward described herein. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk - ~'tn. S4ft E!,.B o ("} ~ '~J t) / ~l~~\~ Staff Report DATE: TO: FROM: SUBJECT: AGENDA ITEM # 21 June 13, 2007 Honorable Mayor and City Council Terry White, Director of Public Works ADOPT A RESOLUTION A WARDING THE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES CONTRACT FOR THE WET WEATHER PROGRAM SEWER IMPROVEMENTS - PHASE II, CENTRAL AREA, TO CSG CONSUL T ANTS, INC. IN THE AMOUNT NOT TO EXCEED $557,000, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROVAL TO AWARD REQUEST RECOMMENDATION It is recommended that the City Council adopt a resolution awarding the contract for construction management and inspection services to CSG Consultants for the Wet Weather Program Sewer Improvements -Phase II, Central Area, Project No. 0556, Engineering File No. SS-07-01, Bid No. 2471 in an amount not to exceed $557,000, contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund (SRF) Approval to Award request package. BACKGROUND/DISCUSSION Through a Request for Proposal (RFP) process, staff sought to interview three qualified construction management firms to provide construction management and inspection services necessary for the Wet Weather Phase II Program projects. The three companies were; Harris and Associates of Pleasanton, CA, CSG Consultants of San Mateo, CA, and Mendoza and Associates of San Francisco, CA. The City evaluated their proposed staff, previous experience, knowledge of the project, and level of effort. Staff ultimately decided to recommend CSG Consultants, Inc. as the selection due to their previous work on the project with the design team. They possessed superior knowledge of the project and had proven their abilities in the past to us in closing out the Phase I Wet Weather project after taking over for the previous construction manager midway through the project. In order to expedite the construction and meet the completion date mandated by the Regional Water Quality Control Board's (RWQCB) Cease and Desist Order No. 97-104 the Phase II project was Staff Report Subject: CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE WET WEATHER PROGRAM SEWER IMPROVEMENTS- PHASE II, CENTRAL AREA Page 2 divided into two areas, Central and West. Staff evaluated CSG Consultants' level of effort and negotiated a not to exceed amount of$557,000 for the Central Area project. FUNDING The project is included in the City of South San Francisco's 2007-2008 CIP. Sufficient funds are budgeted to cover the project costs once the State loan is approved. City expenditures for project costs shall be reimbursed monthly and financed by State Revolving Fund loan monies and other sources as outlined in the CIP. City staff has submitted an Approval to Award (ATA) request package to the Division of Financial Assistance, State Water Resources Control Board, for the issuance of SRF loan monies. As stated in the RFP and the attached resolution to award the construction management project, actual award of the construction management contract and City execution of the construction management contract shall be contingent upon the State Water Resources Control Board's approval of the City's AT A package. The State Water Resources Control Board has informed City staff that it hopes to reach a decision on the City's AT A package by June 15,2007. CONCLUSION Approval of this construction management and inspection services contract will ensure that the construction work is performed according to the approved plans and specifications and per the Regional Water Quality Control Board's (RWQCB) Cease and Desist Order No. 97-104. Actual award of the project and City execution of the construction management contract shall be contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request. ~ _.' \ O~ t) By: tJW~ Terry White Director of Public Works Approved: Attachment: Resolution Proposal TW /RRJdc/dc RESOLUTTON NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AWARDING A CONSTRUCTION MANAGEMENT CONTRACT FOR THE WET WbATHER PROGRAM SEWER IMPROVEMENTS - PHASE II, CENTRAL AREA, PROJECT NO. 0556, ENGINEERING FILE NO. SS-07-01, BID NO. 2471 TO CSG CONSULTANTS INe. IN AN AMOUNT NOT TO EXCEED $557,000.00, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROVAL TO AWARD REQUEST WHEREAS, staff invited Requests for Proposals form qualified construction management firms for the project; and WHEREAS, each were interviewed prior to award of the project based upon the disbursement of State Revolving Fun loan monies to finance the project and the State Water Resources Control Board's approval of the City's State Revolving Fund Approval-to-A ward request; and WHEREAS, upon selection of the most qualified firm staff negotiated a not to exceed amount based upon expected hours to manage and inspect the project, in the amount of$557,000.00; and WHEREAS, staff recommends that the City Council award the construction management contract to CSG Consultants, Inc., in an amount not to exceed $557,000.00, subject to the State Water Resources Control Board's issuance of an Approval to Award; and WHEREAS, because this project is included in the City of South San Francisco's 2007-2008 Capital Improvement Program (CIP) budget, sufficient funds were budgeted to cover the project cost, which would then be reimbursed and financed by monthly State Revolving Fund loan disbursements, in the event of the State Water Resources Control Board's issuance of an Approval to A ward; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Council hereby awards the construction management contract for the Wet Weather Program Sewer Improvements - Phase II Central Area, Project No.0556, Engineering File No. SS-07-01, Bid No. 2471 to CSG Consultants, Inc. of San Mateo, CA in the amount of $557,000.00, contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request package. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City Council of the City of South San Francisco, subject to approval as to form by the City Attorney and the issuance of the State Revolving Fund Approval to A ward described herein. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk CONSlIL TING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND CSG CONSULTANTS, INCORPORATED Construction Management Services Wet Weather Program Phase II CENTRAL AREA PROJECT THIS AGREEMENT for consulting services is made by and between the City of South San Francisco ("City") and CSG Consultants, Incorporated ("Consultant") (together sometimes referred to as the "Parties") as of June 13, 2007 (the "Effective Date"). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in Exhibit A, Scope of Services, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1. 1 Term of Services~~ The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2008, and Consultant shall complete the services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 9. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 9. This contract shall be contingent upon the State Water ResourcHs Control Board's approval of the City's State Revolving Fund Approval to Award request package. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards of quality normally observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. 1.3 Assignment of personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the tel'm of this Agreement, desires the reassignment of any such persons, Consultant shal:, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Seeiia n 1.1 above and to satisfy Consultant's obligations hereunder. Section 2. COMPErJSA Tlillt City hereby agrees to pay Consultant at the rates set forth in Exhibit B, Consultant's Standard Fees, the not to exceed amount of $557,000 notwithstanding any contrary indications that mEIY be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. Exhibit B includes two documents: 1) a Payment Schedule which provides a breakdown of fl3es and or resourCHS allocated for the tasks described in Exhibit A, and 2) a listing of the Consultant's current Standard Fees. In case of a conflict in the hourly rates indicated, those . -. Consulting Services Agreement between the City of South San Francisco and CSG Consultants, Inc. WWP CM Agr CENTRt.L Af'F~, E .1-(; 7 nf March 2006 Page 1 of 19 rates shown on the Payment Schedule shail prevail. In the event of a conflict between this Agreement and Consultant's proposal regarding the amount of compensation, the Plgreement shall prevail. !n case of a conflict in the hourly rates indicated elsewhere, those rates shown in Exhibit B shall prevail. City and Consultant mutually agree that additional resources may be allocated to particular tasks, utilizing the classifications and rates shown on the listing of Standard Fees, provided that the total limit of compensation is not exceeded. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Consultant and City acknowledge and agrea that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation ht~reunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invokes~ Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoiCE! date. Invoices shall contain the following information: 81 Serial identifications of progress bills; i.e., Progress Bill NO.1 for the first invoice, E:[C., m The beginning and ending dates of the billing period; II A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; m At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; IH ThE total number of hours of work peliormed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereundar, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessa~f to complete the worl< described in Exhibit A; .. The Consultant's signature. 2.2 Monthly PaYiD.9f'1h City shall make payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (301 Gays (:lOm the receipt of an invoice that complies with all of the requirements above to pal Consultant. Consulting Services AgrE.<;rnent bE;tween the City of South San Franci~;co and C:SG Consultants, Inc. WWP CM Agr CENTRAL. AR[!\ 6-1 -07 r(f March 2006 Page 2 of 19 2.3 Final Pa'iLment City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Pi3!'~mlill1 City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement, unless the Agreement is modified pursuant to Subsection 9.3. In no everh '~htlll Consultant submit any invoice for an amount in excess of the maximum amount of cGrnpensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourlv Fee~ Fel3s for work performed by Consultant on an hourly basis shall not exceed the amounts sho\^m on the payment schedule contained within Exhibit B. If, however, the term of this Aweement extends beyond one year, mutually agreed, updated hourly rates may be incorporated within Exhibit B upon approval or City by a properly executed change order or amendment. 2.6 Reimbu~sabl,! E)ill-enSieS~ Reimbursable expenses are specified in Exhibit B, and shall not exceed five hundred ($500.00) without previous written consent. Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement. 2.7 Payment of Taxes. Consultant is sole!y responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 PaymenUJ.Qo,n T,ermination. In the event that the City or Consultant terminates this Agreement pursuant to Section 9, the City shall compensate the Consultant for all outstcmdin(j costs and reimbursable expenses incurred for work satisfactorily completed as of the date of NIHten notice of termination. Consultant shall maintain adequate logs and tirnesheets in order to verify costs incurred to that date. 2.9 ~uthorizationJ9 Perform Services. The Consultant is not authorized to perform any SErVice~; 8r in,:ur any costs whatsoever under the terms of this Agreement until receipt of 8uthorilction fret/' the Contract Administrator. Section 3. FAC~UTIES Arm_EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide; ail faciiities and equipment that may be necessary to perform the services required by this Agreemeill. City ~,hall make available to Consultant only the facilities and equipment listed in this section, and onlY undf)\, tile terms and conditions set forth herein. Consulting ServicEs flgre::!mellt oetween the City of South San Francisco and CSG Consultants, inc. WWP CM Agr CENTF~I\L Ar-:Ell, C..'.-Ci 'tf March 2006 Page 3 of 19 City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City bE~ obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURAI~ICE_R;!)U!REMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection witn the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satis'factory, in al! respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained .a!! insurance required herein for the subcontractor(s) and provided evidence thereof to City, Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 4.1 Wor~m~..QQJ.!}~JlSi?tioi'l: Consultant shall, at its sole cost and expense, maintain Statutory WorkBr:~,' CompEflsation Insurance and Employer's Liability Insurance for any and all pE~rsons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than Ot~E: MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may wly on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code she:11 be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall wai'.Je all rights of subrogation against the City and its officers, officials, employees, and voiuntaen) 1'01" loss ansing from work pl~rfonned under this Agreement. 4.2 ~'pmmerciaU~e(l.~l!ral ilnlt~_iLItomobile Liabilitv Insurance. 4.2.1 ~~enem!J~quirements~ Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this ),gremnem in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per OGCJrienCe, combined single limit coverage for risks associated with the work contGillpiated by this Agreement. If a Commercial General Liability Insurance or an /\utOl1iobile Lis,jiii'lY form or other form with a general aggregate limit is used, E~ither thE: general ag~Fegate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least vice ti.,s rs,C!uirecl occ.Jr-ence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, Consulting Services AgrE"~;iw2nt b'::lwee-I the City of South San Franci:;,,~() aid CSG=:onsu;tants, Inc, WWP CM Agr CENTRAL AF;c/l, IJ- -: - ~i rtf March 2006 Page 4 of 19 including death I"8SU!tii"ig therefrom, and damage to property resulting from activities Gonternplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 !yHn[rm.JIl"rL!;cop~of coverage. Commercial general coverage shall be at least as broacl as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Cornprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. i~c endorsement shall be attached limiting the coverage. 4.2.3 t~dclitional requirements. Each of the following shall be included in the insurancE! coverage or added as a certified endorsement to the policy: Cl. The insurance shall cover on an occurrence or an accident basis, and not 011 a claims-made basis. D. Any failure (,f Consultant to comply with reporting provisions of the policy 5,'iall not affect coverage provided to City and its officers, employees, ;;igents, and volunteers. 4.3 ProfesSli}IWI JJaliJilj~{ ilii:~a.H'at1ce. 4.3.1 ~;en_enall~eguiremm~ts~ Consultant, at its own cost and expense, shall maintain for the pm"ioa covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall not 8XC8!:.,d $150,000 per claim. 4.3.2 ~Iaims.!!'ade limitations. The following provisions shall apply if the professional iiabi:ity I~Gve(oge is written on a claims-made form: .. The retroactive date of the policy I11U::;t be shown and must be before the date of the Agreement. b. InsurancG must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the I,',! 'x:.: , so ion'] as commercially available at reasonable rates. c, I.; cO\jera~!8 is canceled or not renewed and it is not replaced with another cjairns-l1ladc policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a rninirnum of five years after completion of the Agreement or the work. ::id City Sl'lbll (laVe the ri!;jht to exercise, at the Consultant's sole cost and Consulting Services AgrE:!JnlEnt between th~; City of South San Francisco cmcll,~..SG Ccn.:;u.t2,nts, :r,c. WWP CM Agr CENTRAL AREA 6" i07 III March 2006 Page 5 of 19 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City pi'ior to the commencement of any VIIork under this Agreement. 4.4 Ail Policies ReC]!lirements. 4.4.1 Acceptability-of insurers.. All insurance required by this section is to be placed with insurers with a bests' rating of no less than A: VII. 4.4.2 Verification of cov€!rage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. 4.4.3 Notice of reduction in or cancellation of coveraQ~ A certified endorsement ~,hall be EIUachcd to ail insurance obtained pursuant to this Agreement stating that (;overagG~ shall not ba suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, retum receipt reqlH3sted, has been given to the City. In the event that any Govera~w required by this section is reduced, limited, cancelled, or materially affectE~cI in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than ten (10) working clays after Consultant is notified of the change in coverage. 4.4.4 Ad\.".l~~ion,31 insured; primary insurance. City and its officers, employees, agents, ,md volur"teers snail be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations or Consultant, as applicable; premises owned, occupied, or used by Consultcmt; and a..ilcrTlobiles owned, leased, or used by the Consultant in the course ,:if ~)ro\!jdin~j ~;ervices pursuant to this Agreement. The coverage shall contain 110 special limitations on the scope of protection afforded to City or its 0fficers, employees, agents, or volunteers. A cH:!ifiec! erld~)rsGrnE'nt must be attached to all policies stating that coverage is ~ir;ma('y !n.:;:..r"El,:.lCE) ivith respect m the City and its officers, officials, employees and ',olulllGer::;, ,:li.jc1 that no insurance or self.insurance maintained by the City shall be (;ailed upon i:U contl-!:Jute to a loss under the covera~le. 4.4.5 nQclw!~~~!h~s~_:3ng_~~~,lf'l!1sul'ed R!~tenli!2.1}'~~ Consultant shall disclose to and ootain t^:,~! approi/c:li of City for the selt-insured retentions and deductibles before begir.ning c2flY of the services or work called for by any term of this Agreement. Consulting Services Agr&,:;rf!~Tt ;;ctwuGn the City of South San Franci~;co a,.ill C~;C:::C(i;,U~8!TtSJ Inc, WWP CM Agr CENTRAL ARE),:-1 () rt: March 2006 Page 6 of 19 Durin~l the period covemd by this Agreement, only upon the prior express written author'izat!on of ConTact Administrator, Consultant may increase such deductibles or self-in~,L1recl retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deduGtibll~ or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administr'atioil, ane! defense expenses that is satisfactory in all respects to each of H1em. 4.4.6 ~;ubcQntr~ctQfs. Consultant sha!! include all subcontractors as insureds under its polici€'s or shail furni~;h separate c8dificates and certified endorsements for each ~,!Jbcontrdctor. All coverages for subcontractors shall be subject to all of the requirernents stated herein. 4.4.7 Yariditiol"l.:, The City may approve a variation in the foregoing insurance reqllin~rmnts, upon a determination that the coverage, scope, limits, and forms of such im;ulance arE) either not commercially available, or that the City's interests a:"8 othen!\.lise fully protected, 4.5 Remedi~:3L. ,in .:!(!'::iVon to any other remedies City may have if Consultant fails to provide or maint:.in any in3urance pc,!icies or policy endorsements to the extent and within the time herein re:jul"ed, City may, at its sole option exercise any of the following remedies, which are alterr:aUves tc other re-medies City may have and are not the exclusive remedy for Consultant's brea:h: II Obtain such insurance and deduct and retain the amount of the premiums for such insurance Irmn any sums due under the Agreement; IB Order Consultant to stop work under this Agreement or withhold any payment that becomes due 10 Consultant hereunder, or both stop work and withhold any payment, until COi"isultant dernonS1Jates comDliance with the requirements hereof; and/or ID Terminal:6thb A~Feernent. Section 5. INDEMNIFICAd"ION AND CONSULTANT'S RESPONSIBiLITIES. Consultant shall indemnify, defend with ccumie:selected by the City, and hold harmless the City and its officials, officers, employees, agents, and IJOIJilteefs from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation:)f 3n\f:(;:dl?i.3:, stat,?, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful fL;:,CUi1cJL\:1 or neg!i;jlYit ac:.s or omissions of Consultant or its employees, subcontractors, or agents, by (Jets ior w;'!;ch ti'iE.Y could be held strictly liable, or by not meeting the normal standard in the Bay Area for the quality or character of their work or other negligent acts or omissions. The foregoing obligation of CCllsultant shali not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gmss negliqence or willful misconduct of the City or its officers, employees, agems, or vclunt'2E:!1 S ;:i(ld (2) the actions or Consultant or its employees, subcontractor, or Consulting Services Agrel0ment JetweEn the City of South San Francisco a:d C::~C :~ct",:2ultcmts, Inc:, WWP CM Agr CENTRAL ARi:/ .',.,' ilf March 2006 Page 7 of 19 agents have contributed in no part to t.he injury. loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 27'78 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agmement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this A~we8ment, Consultant acknowledges and agrees to the provisions of this Section and that it is a mclterial element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by " COUi"t of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligib:e for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold hannl13,s8 City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6 DISPUTE RE:$OUmql'\!. Unless otherwise mutually agreed to by the Parties, any controversies between Consultant and City regarding the construction or application of this Agreement, and claims arising out of this cont..act or its breedl, shall be submitted to mediation within thirty (30) days of the wriiten request of one Pcli'ty dhE~( the :,!3rvic8 d ti18t request on the other Party. 6.1. The Parties mdY agree 011 one mediator. If they cannot agree on one mediator, the Party demanding mediation ~,hail requHst that the Superior Court of San Mateo appoint a mediator. ThE IIiE;diation meeting shall not exceed OnE! day or eight (8) hours. The Parties may agree to m:tE:nd the time allowed for mediation under this Agreement. 6.2. The COSt!3 of IT:(~diati(Jn sh':lll be borne by the Parties equally. 6.3 Mediation undi:xdiis secticn is a condition precedent to filing an action in any court. Section 7. STATUS OF C:'ONSULTANT, 7.1 Indepel\d~mt!~;.911tr,arJ;or~ PX:liI times during the term of this Agreement, Consultant shall be an independl3l:l colitraclOl and shall not be an employee of City. City shall have the right to cOr1tlOi COil:;ultant only insofar as thl:; results of Consultant's services rendered pursuant to this .~qreement and assignment of personnel pursuant to Subparagraph 1.3; however, Otlk:'.'jiISt8 ()[y sl',all not have the right to control the means by which Consultant accomplishes serJicns rendered pursuant to this Agreement. Notwithstanding any other City, statEl, or i::~d::;ral policy, Illle, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreemm:t shaill,ot qU3!ify for or become entitled to, and hereby agree to waive any and all claims to any colTloensation. benefit, or any incident of employment by City, including but not i,I';Jited to (jlig:oiHty to 811m!! in the California Public Employees Retirement System (PEHS) C!3 811 E~;-II JICiYI3"<;: (If 2ity dnd entitlement to any contribution to be paid by City for employer ccnlnbu(lons anc!/cr ernployei': contributions for PERS benefits. Consulting Services fIg re.a1\'j:211 l (letween the City of South San :-::'anci~co ar,ij C~~(; COI1SUtc..'1tS, Inc, WWP CM Agr CENTRAL ARE-:, 1>,.:\ i' ,11 March 2006 Page 8 of 19 7.2 Ccmsult~nU~:;:_l:~g~nt Except as City may sp(~cify in writing, Consultant shall have no authority, exprp:3s or impli9d, to act on behalf of City in any capacity whatsoever as an 3gent. Ccmsullant shall havE no authority, express or implied, pursuant to this Agreement to bind City te any obligation whatsoever, Section 8. LEGAL ~EQ_~~'JU3J.~rtlENTS.. 8.1 Governin9..UI}I~~ Th:; laws of the State of California shall govern this Agreement. 8.2 Comml~Jlce.}!~Hb_M1Jlicabi~__Laws. Consultant and any subcontractors shall comply with allla'Ns c:ppllcab!c te. the perfolmance of the work hereunder. 8.3 Qther G~YiJemJi~E!lJltat Ret;lli!ill~Q!lS. To the extent that this Agreement may be funded by 'fiscal assistanceirom c!flothE~r governmental entity, Consultant and any subcontractors shall comply INith all applicable rules and regulations to which City is bound by the terms of such fis(';~l: 23~,j~;;;;nGe pro~jram. 8.4 !jcem;t~~, ~mdT~J~l[tS. CJr,suitant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and apPI',wclls of wi',c!i2<18!},3f nature that are legally required to practice their respective proi'essiomi. CD,',;;u!tcint mr:;lt)sents and \i't/8rrsnts to City that Consultant and its employees, a~;ents, any subcontractors shall, at their sole cost and expense, keep in effect at Eli: timt:s clUj'IiI:; IIw tern' D( thi:.3 Agreement any licenses, permits, and approvals that are lelJaily requin:~(: to prGlcUce their respective professions. In addition to the foregoing, Consult8nt and any siJbcontractors shall obtain and maintain during the term of this Agreement valicl ::jusinass Licenses from City. 8.5 Nondisc~'imin~rti\)n and Equal Opportunity. Consultant shall not discriminate, on the basis of 2 person's race, relj~Jion, color, national origin, age, physical or mental handicap or disability, n'le(~lcal condltio(" marital status, sex, or sexual orientation, against any empioyeb, appiici:int for ernpioyment, subcontractor, bidder for a subcontract, or participant in, (E~cipicnt ,_J UI appiicant for any servio:)s or programs provided by Consultant under this Anr€f:iTJi;nt. Cun:iulld!',1 shni comply with all applicable federal, state, and local laws, policies, ,:.iI8:;, an,j requimmur:ts related to equal opportunity and nondiscrimination in employment, C;)(jt:3ctin~l, and tile provision of any services that are the subject of this Agreemei'it, L,,~iJ(ling but not limited to the satisfaction of any positive obligations required of Consultant the!'eby. Consult2;lt sl1a!1 :ndLde thrj provisions of this Subsection in any subcontract approved by tne C)!UUC, ;\(;n 1:;:~tii;;tOl or U;is Agreement. Section 9. r~~~MINJ~JJQI~iu~(~N~~Mm~n!~i~IJ~~!:L 9.1 T~~IY/l~rl;~:,jl(;ln, Ci'j! ,r:::iy cance, '::his Agreement at any time and without cause upon 30 days' wmt8n nnUh~:d,Ui"i '.0 C~1l1sultant. Consulting Services !-\gi"eemenl oetwfjen trie C-t f S th S . ,- , , "-.'C' -. , .,'\ (' f~'/" .'" -" ,',,: .CC' ,.'." I Y 0 ou ali :-rdLLI~)\.,u dl.., __,,-.''':' ,.OII,UlcLl"" I,e, WWP CM Agr CENl ?i\,L .[:(C:'.>:.-,.. -u March 2006 Page 9 of 19 Consultant may cancel this ji,greement upon 30 days' written notice to City and shall include in such nctice the reasons for cancellation. In the event of Lmrnination, Consultant shall be entitled to compensation for services performed to the E~ffective date of termination; City, however, may condition payment of such cornpE~nsation upon Consultant delivering to City any or all documents, photographs, computs!' softvvare, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 9.2 Ei<tensic:!1. City may, in its ~iOIe and exclusive discretion, extend the end date of this Agmement beyond that provided for in Subsection 1. '1. Any such extension shall require a written arnenalf,GI1\: to this A~leement, as provided for herein, Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligatiun tci rH[rnbU!;:E~ Con:3ultant for any otherNise reimbursable expenses incurred during th~: extt;:';SiCll perioc. Force r~i~.~l!~~~~ The time 'fol' performance of services to be rendered pursuant to this Awe:SITII:3!1t may be extendec. because of any delays due to unforeseeable causes beyond the control and WiUlOut {he fEJUit or lle~Jligence of Consultant, including, but not restricted to, acts oi' Goo. or of Giny pubiic enerny, acts of the government, fires, earthquakes, floods, epidemic, quarantine I'estrictions, riots, strikes, and freight embargoes if Consultant shall, within tE~1'I (1 m days of the comlTiencement of such condition, notify Contract Officer who shall thereUp()I', a~:;(;ertain thE: facts and extent of any necessary delay, and extend the time for pen'ormii'l:;l servicns for period of enforced delay when and if Contract Officer's de\errninatlon E.llail bG l'inai and conclusive upon the parties to this Agreement. 9.3 8r!lel1d.!.!IlH\t;!~ T18 p2,!ties may amend this Agreement only by a written document signed by ail the pcllties, 9.4 ~ssi~mmen~ :fUrLtl SU~;Orttracti.!.~ City and Consultant recognize and agree that this Agre'&ITiGnt CCiI-,IE;\'ilplcltes pelSoilal performance by Consultant and is based upon a determination of ~;(jn;)uitarJs unique personal cOll1pet(~nce, experience, and specialized pm3on(~1 kn::;"~ledq8, MOI";:.;uJer, a substantial inducement to City for entering into this A!Jreeme,H v':3<J (i'lei IS tile proiessional reputation and competence of Consultant. Consu,iclilt rn,j)! iut clssinrr this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the perfom,a:lcr:,~ .:)nt'::lnp;2h~(j ane provided for herein, othl~r than to the subcontractors noted in the propOSai. withmlt prior written cipproval of the Contract Administrator, 9.5 ~lli}!l\1(\L .,~,i! ob,iq,jtions c!i'I~,ng prior to the termination of this A9reement and a!1 provisim;,~ ot this '!\'qn;c~ni(Tt aLccatillg liability between City and Consultant shall survive ths telTililiatilil" 'T! [his AgrEel nent Consulting Services A9r0:emeJt bet\\men ti-le City of South San i-;.i'2JiCi';:.:J:.Ld CSC C:ur.:;u:i<:mts, Inc. WWP CM Agr CENT1~AL N(; c.'(i71<: March 2006 Page 10 of 19 9.6 QptionJ?J1t!Q!ltlIeacll Q.Y_G.:()n~:!Jltant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, the following: 9.6.1 !rnmediak:dy tGrminste the Agreement; 9.6.2 Hetain tho plans, specifications, drawings, reports, design documents, and any othw work product prepared by Consultant pursuant to this Agreement; 9.15.3 f(i3tair, a different consultant to complete the work described in Exhibit A not 'finished by Consultant; and/or 0;'; <I ~~.".'i Ch2l'gc Con:;ultant the diffemnce between the cost to complete the work described' in Exhibit A that is unfinished at the time of breach and the amount that --- City W()Ll!I~ hCi'J8 paic, Consultant pursuant to Section 2 if Consultant had complE:ted the work. Section 10. ~EE~NQ0~Ni;t~!~ft~DJS _~~f RECORDS: 1 0.1 EQ.corg~U~X6;Qj'~fJ~lL.9_~ Part of COl1sultant\; Performance. All reports, data, maps, models, chan~:, studies, SUi-1.i'SYS, photographs, memoranda, plans, studies, specifications, records, fiies, or any other documents or materials, in ejectronic or any other form, that Consultailt pri::'l)C!r8s or obtains pursuant to this Agreement and that relate to the matters covereel hereundm shail be the property of the City. Consultant hereby agrees to deliver those d()cUlllt;:'lis to the City JpO,l termination of tile Af.Jreement. It is understood and agreed that thi:! r;ecurnents and other materials, including but not limited to those described abov$, prepamd pursuant ;:0 this Agreement are prepared specifically for the City and are not necG::;sal!,:' suitable foc any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are ccrrfidential 2H;d I.'!ill not be released to third parties without prior written consent of both parties unlE:'~;s r.Gquin:Jd by law. 10.2 ~onsuJ~~!!!r~J309k~~rIJB..?ccirds". Consultant shall maintain any and all ledgers, books of account, irriiu:(:I;s, vouch'81's, canceled dmcks, and other rt:~cords or documents 8videncir;!] OII'I~idijnDLo charges for services m expenditures and disbursements charged to tile eir,Y' Ju:!er ti lis AgrEernent for a minimum of three (3) years, or for any longer period required by imv, Tt,Xn the date of final payment to the Consultant to this Agreement. 1 0.3 Lnjl1!eCj~m_E}}~U~'~JditQf 1~~corQs. Any records or documents that Section 10.2 of this Agre8([ll';;"il mqj'l~s CCJrlsultant tc. Illaintain shall be made available for inspection, audit, arid/or C',)P'{ill~1 at Jilj>' ~illle [,uring regular business hours, upon oral or written request of nH~ City. Under Caiifornia Government Code Section 8546.7, if the amount of public funds 8Jplsnded ,L,~".d:.lT:eiil mzceeds TD~ THOUSAND DOLLARS ($10,000.00), the AgreerYllc,r,t ,';h,jl, I)':; subjec:: to the examin,::;tion and audit of the State Auditor, at the mqu8st d ellj.' Cli a~) p;::rt 0' any audit 0.;: the Citl, tor a period of three (3) years after final pa)menl UlI<'Ki Agn,;e:ii:':~I'iL Consulting Servici:;:::; ,/.',QIC;'ilCl\t L1,,-~lWee;l tht. C't f S th S ,(:: ',- ,0 "1"" .','" ,." (' -. ,-.. ,1..- e,I." I~'" I yo ou ar: i !cLIt.!.J''', ct.L' \..'.)\..> l._,O,'~)I_hClt".), .I'L,. WWP CM Agr CEN1TU\L IIF(E/\'j(:7 II: March 2006 Page 11 of 19 Section 11 M~lGf;J=:J~BJ\L~~QU:itPJ~q~Yl~lOI~~ 11.1 Attorl1"~~Y~~~J~~~tb if a party to this Agreement brings any action, including an action for declaratcry relief, to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate actiO!'i brought for that purpose. 11.2 Y.?nu~~" in Ihli;' e'lmit that either par1y brings any action against the other under this Agreement, tr\i:;, parties agree that trial of such action shall be vested exclusively in the ::;tate ,;,':,,~~i:ic.!rh; ii 1,~i'3 County San Mateo or in the United States District Court for the First .Jistl"ict Of Caiibrnia 11.3 ~~ev~m:;.b;l~ if;) court of competent jurisdiction finds or rules that any provision of this Agreement is invcdid, void, or unenforceable, the provisions of this Agreement not so adjudgc:d shall remain in full force and effect. The invalidity in whole or in part of any provisi'Jn of this A.gresment shall not void or affect the validity of any other provision of this Agreement. 11.4 hlq"h~mH~~jiy~,,~~I~LPfJ~@"~~~k The waiver of any breach of a specific provision of this ,::':~Ii:;E:;rjUit (I:,,:<j ,iiJt GJiisUtJ1S a waivm of (~ny other breach of that term or any other term of this A(}eeiY:::;i'.l. 11.5 ~UG'i~~:Q9J'~Et~_ElSsi!~ns.Th8 provisions of this Agreement shall inure to the benefit of and shaii applj to and bind the successors and assign:, of the parties. 11.6 U~e rOfJ~ecyck~d products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 11.7 ~m~li:I~t';!J~1~~~!u?1 Cunm,:itan; may SerVE! other clients, but none whose activities within the corpora;:e li~llils or City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, o:xii,,(:3d (It Cs.iii,.':T,ia G)\!r:::rnment Code Section 81000 at seq. Consultant shall nor. employ any City official in the work performed pursuant to this AiJrefIriCi",t. :\)0 ofiicc;:,' (il" 13cmployee of City shall have any financial interest in this Agl"eel'lient trla',t "'NDUld \fiola~e California Ciovernment Code Sections 1090 et seq. Cunsu.12F'it IFl\J;ijiV\!;}T3nb that it is not now, nor has it been in the previous twelve (12) I"TJi"IJi:.; ;;,"; ,',1\ Jl~e, appointee, or official of U'j(3 City. If Consultant was an el.,~lptfJ/ee, a~l(m!, dp~)oi(lt88, or official of the City in tile previous twelve months, Consl~l\c'~'l Wal'r8rnS t/18t il: did not participate in any manner in the forming of this ADr8e('!~;I:t. Comidltant understands that, if this f\greement is made in violation of Government Code ~1090 et.seq" the entire Agreement is void and Consultant will not be entitie.J to an\! (;cl\lpel1sation [OJ' services perforrn,9d pursuant to this Agreement, including Consulting Services J\grF;(jmelt hetw8E!iI the City of South San ,I';.:) " C/~r'~,"!ijT:;it~l, Ir,c. WWP CM Agr CEW':,\~ .'i::\ ( I' March 2006 Page 12 of 19 reimbur~;ernc!'i of expenses, and Consultant will be required to reimburse the City for any surns paid to the Consultant Consultant understands that, in addition to the foregoing, it may be subjE:cl::o crimina! prosecution for Cl violation of Government Code ~ 1090 and, if applicable, wiil be disqualified from holding public offic~; in the State of California. 11.8 ~Qli~!~!!~:;n:. Consultant agrees not to solicit business at any meeting, focus group, or inter\lievv related to this Agi'eement, either orally or through any written materials. 11.9 ~~\r!!r~\,~jArm;j:~\!~tmtiO!:L This Agreement shall be administered by Mr. Ray Razavi ("Contract Admini:;trcltor"). All correspondence shall be directed to or through the Contract Adrmni:;:iiJiOi ;::r his C:1 her designee. 11.10 Notic~!~~~ An'il.l\iril:ten notice \0 Consultant shail be sent to: Mr. Rjch~lrd MSiO, P.E., President CSG, COrlSult;3nts, Inc. 1700 S I\mprl!ett Blvd., 3rd Floor S8n ~11c::tnc, i",t,; q'.l./W? Arv wr; '-'o'iC':~ to City stall be sent to: (:ity C~lE:rk rilv !)~ !;('i .n., (~., 'I 1::!rJll,."I'''I~'' .......'. ~) '.. .,..J ) ,..I (., \fUl.. ( lJ .:'LJJ 400 Grand Avenue South S;m Fmnd:;co, CA 94080 Consulting Services Agrel:ment Of::tWGen the City of South San FI'3I1CSCO and CSGi Consultants, Inc. WWP CM Agr CENTRJi,L AF(I:A 6-1.07 rtf March 2006 Page 13 of 19 11.11 f~roft'&~.!~mal Seat Where applicable in the determination of the contract administrator, the first page of 3 technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/desiljn preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. r~~ ;1 Ii S"31 ';ndSig~ature of Registered Professional with Lel~mtld(:lSign responsibili!y" . Not Applicable for this Agree!ment 11.12 !n~~~;;Jn. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written 01" oral. 11.13 CO~lrIt!~p~ct~~ This Agreement may be executed in multiple counterparts, each of which shail be an oriqinal alcJ all of which together shall constitute one agreement. The Parties have executed this Aqreement as of the Effective Date. CITY OF SOUTH SAI\j F::~ANCJSCO CONSULTANT Barry M. Nagel, City Man391;( Richard Mao, P.E., President Attest: Interim City Clerk Approved as to F0.fI'~i: Steven T. Mattas, City Attorney Consulting Services Agre8ment bEltween the City of South San hc:mcisco and CSG Consultants, Inc. WWP CM Agr CENTRI;L AREA G-1-D7 rtf March 2006 Page 140f19 !E){HIB~T A (Page 1 of 2) City 01; South San Francisco - VVet Weather Program Pha:se II -- Construction Management Services CENTRAL AREA PROJECT TASK No.1 - P'RQGRA~l MANAGEMENT SER\!~CES DURiNG CONSTRUCTION Assist the City staf1: with the following t3sks: . RWQCB/COO.8, SWRCB/.SRF compliance, quarterly/yearly status reports and a Final Project Summary Report. . Identify eligible and non-eligible costs and establish accounting procedures to assur8 mmp'iance with SRF eligibility requirements . Certification of m)l1thly SRF loan disbursement requests . Agency Permit compliance and coordination: UPRR, San Francisco Water D3pa:;T:'3~:, <:1t,:. . Comrmnity ol.~rea::h beyond the customary eM effort . G,Jmdin]tE~ Harris AssociatEs (thl3 Desi~ln Engineer) involvement; review their invoicq2S for services du!"it1~J construction . Constru:t\:m projeGt close..out, archival of records for future claims avoidance, audit cO~:lplkmc<9 and SRF loan assurance TASK No.2 - CONSTRUCTION MANAGEMENT & INSPECTION SERVICES . Provide construction management, field inspection and proactive claims and litigation avoidance services for the duration of construction: assurance of conformance \vith plans and specifications and City procedures, daily diaries, measl.1ri!lg end Galr::ulatin9 Quantities for progress payments, documenting field conditions before, 'jurinq ,;md after construction of each segment, coordination of material testinq. o Conduct an initial f?JoieQLQ.Q.Qrclin~tion M_eetinq of City Engineering & Public Works Staff and the Design and CM teams to confirm: lines of communication; commu'lity interface; submittals, RFI's and chanqe order procedures and turn- around time; local 3mer\~E;ncy services notification and access requirements, etc. . Conducl the F!'i:~Q.!Jstn~';;tion Meetinq including emphasis on collaborative appro::,.ch and ,:\ {OGUS on the following: City's project milestones and Contractor's baselinE' sch:::uule; utility and arJency permitting I"equirements; procedures for subrnit'lr::lS, ():-,O's and HF!':;; safety issues; technical concerns. eM will provide notlfic,2Itrcn. 8'~Ji~'!\d .~. prclject roster and Action Notes. Consulting Services Agreement bHtw3en the City of South San ;:ranCiSGCi dr:; C';C he, WWP CM Agr CENm/,L.l-lni:A fJ-'..O?+, March 2006 Page 15 of 19 E h'b~t A B:l)....~;'..1; ,r" Dr ,IL. ') 1"'. ,/,'")1 X I I -~. IJ (~ige ,;., C~i ,:;., . aslr\c ~_ l,;,Onl. \ I. . Conduct weeldy Construction PrQ..gres:;j3nd Schedule Manaqement Meetinqs; provide agenda issues log and Action Notes; review Contractor's three week look-ahead schedule and establish proactive work-arounds to maintain the critical path; ni~Jht work sE:nsitivity; conflict resolution; utility and agency concerns; comm!mity outmach (residents, general public and businesses); safety updates, etc. . Supplement City's Community Outreach Program . Monitor implermmtation 01' CEQA mitigation measures, especially cultural resources . Maintain monthly r.J1BE/WI3E records and provide Quarterly SWRCB MBE/DBE Utilization Reports . Provide month IV status reports on critical construction issues, schedule revisions, potentia: clc,drns and unrElsoived ceo's . Utilizi:'lQ CSG'sCcnstruction Management Program (CMP), a web-based loggin[l. action implementation and filing system. Both the City and the Contractor wm have selectl3d access to the numerous reports and logs, and COrS'LniC'~lon photo:;. Typical web pages include the following: o HFI Log o Submittall.cg o P()tent1a~ &. Final Change Order Log o As Built log - for utilities encountered during construction o Correspondence o Project Schedule o Meeting Notes & Issues Log o Inspector's Reports o l\!1!)llth~y Constnlctior Photos o O!'SputB Resolution and Claims Management o Additicnal, Customized Web Pages as appropriate . Pmject C!O~j.B Clut .. manage the delivery of Record Drawings, 0 & M manuals, and o1tlm c:(xuments ;33 nec(~ssary, conduct end-of-project critique . GsrH3ra: Goon.llnCiti::m of ancillary consultants, including Geotech, Archaeological and SUI'v'8i~",!;,'Js neEH~ixl Consulting Servicf;~; f\Gw:,elr,(,,",l: b,~t'#~:l?:r t~l:! City of South San !::rancisco and CSG 11l:~. WWP CM Agr CENTRAL AHE A 6- - <r! rtf March 2006 Page 16 of 19 PLEASE JNSERT Jk'''rr' 1=" l-A .uP....",!.., SPR'EADSHEET HCEI'/TRAL AREA PROJECT EXHIBfT 1:1 (1 OF 2)" t..t' Jt:~/';;1 R:' ~ . ~~ ..l~;; Consulting Services Agreement betwl~en the City of South San Francisco and CSG Inc. WWP CM Agr CENTRAL AREA 6-1.07 rif March 2006 Page 17 of 19 EXHJBIT B (Pg, 2 of 2) STANDARD ENGINEERING fEES Frinciipal Engineer Senior Engineec Associate IEnginE)er Assistant Engineer Resident Engineer Construction Inspector OfficE~ EnginE!er Desi~ln Engineer Engineering Technician '~,dministrative Support Land Surv8yors - 2-person crew Expert witness f;ervices AdditiQQ~!.U:~o~t~ Reimb!.Tsables Cost + 15% Subcol1sultants Cost + 15% Negodable Differential for Night Work EFFECTIVE: 01/07 HE~V, 1 Hourly Rates $150 - $190 $140 $125 $110 $130 - $150 $95 - $125 $90- $100 $110 $90 $75 $200 $250 Consulting ServicE:,:; Agr8iCjrnent betw(;en the City of South San r;I':nCiS::o '3nd CSG Inc. WWP CM Agr CENTR/{ ,\RF.I\ l).'i-07 rlf March 2006 Page 18 of 19 EXHIBIT C INSURANlCE CERTIIFICATES Consulting Services Agreement between the City of South San Francisco and CSG Inc. WWP CM Agr CENTRAL AREA 6-'1-07 rlf March 2006 Page 19 of 19 ~ '& o ("l >- I ~ I;:l <J. u 0 '<l~~~ Staff Report DATE: TO: FROM: SUBJECT: AGENDA ITEM # 22 June 13,2007 Honorable Mayor and City Council Terry White, Director of Public Works ADOPT A RESOLUTION A WARDING THE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES CONTRACT FOR THE WET WEATHER PROGRAM SEWER IMPROVEMENTS - PHASE II , WEST AREA, TO CSG CONSULTANTS, INe. IN THE AMOUNT NOT TO EXCEED $398,000, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROVAL TO AWARD REQUEST RECOMMENDATION It is recommended that the City Council adopt a resolution awarding the contract for construction management and inspection services to CSG Consultants, Inc. for the Wet Weather Program Sewer Improvements - Phase II, West Area, Project No. 0560, Engineering File No. SS-07-02, Bid No. 2472 in an amount not to exceed $398,000, contingent upon the State Water Resources Control Board's approval ofthe City's State Revolving Fund (SRF) Approval to Award request package. BACKGROUND/DISCUSSION Through a Request for Proposal (RFP) process, staff sought to interview three qualified construction management firms to provide construction management and inspection services necessary for the Wet Weather Phase II Program projects. The three companies were; Harris and Associates of Pleasanton, CA, CSG Consultants of San Mateo, CA, and Mendoza and Associates of San Francisco, CA. The City evaluated their proposed staff, previous experience, knowledge of the project, and level of effort. Staff ultimately decided to recommend CSG Consultants, Inc. as the selection due to their previous work on the project with the design team. They possessed superior knowledge of the project and had proven their abilities in the past to us in closing out the Phase I Wet Weather project after taking over for the previous construction manager midway through the project. In order to expedite the construction and meet the completion date mandated by the Regional Water Quality Control Board's (RWQCB) Cease and Desist Order No. 97-104 the Phase II project was Staff Report Subject: A WARD OF CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES CONTRACT FOR THE WET WEATHER PROGRAM IMPROVEMENTS-PHASE II, WEST AREA Page 2 divided into two areas, Central and West. Staff evaluated CSG Consultants' level of effort and negotiated a not to exceed amount of $398,000 for the West Area project. FUNDING The project is included in the City of South San Francisco's 2007-2008 CIP. Sufficient funds are budgeted to cover the project costs once the State loan is approved. City expenditures for project costs shall be reimbursed monthly and financed by State Revolving Fund loan monies and other sources as outlined in the CIP. City staff has submitted an Approval to Award (ATA) request package to the Division of Financial Assistance, State Water Resources Control Board, for the issuance of SRF loan monies. As stated in the RFP and the attached resolution to award the construction management contract, actual award ofthe construction management contract, and City execution of the construction management contract, shall be contingent upon the State Water Resources Control Board's approval of the City's AT A package. The State Water Resources Control Board has informed City staff that it hopes to reach a decision on the City' s AT A package by June 15,2007. CONCLUSION Approval of this construction management and inspection services contract will ensure that the construction work is performed according to the approved plans and specifications and per the Regional Water Quality Control Board's Cease and Desist Order No. 97-104. Actual award of the project and City execution of the construction management contract shall be contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request. _____ 4) ~ \ () ~ 0 . By: ----.I~ ~ Terry WhIte Director of Public Works Approved\: Ci Attachment: Resolution Proposal TW/RRJdc/dc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION A VI ARDING A CONSTRUCTION MANAGEMENT CONTRACT FOR THE WETvVEATHER PROGRAM SEWER IMPROVEMENTS - PHASE II, WEST AREA, PROJECT NO. 0560, ENGINEERING FILE NO. SS-07-02, BID NO. 2472 TO CSG CONSULTANTS INC. IN AN AMOUNT NOT TO EXCEED $398,000.00, CONTINGENT UPON THE STATE WATER RESOURCES CONTROL BOARD'S APPROVAL OF THE CITY OF SOUTH SAN FRANCISCO'S STATE REVOLVING FUND APPROVAL TO AWARD REQUEST WHEREAS, staff invited Requests for Proposals form qualified construction management firms for the project; and WHEREAS, each were interviewed prior to award of the project based upon the disbursement of State Revolving Fun loan monies to finance the project and the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request; and WHEREAS, upon selection of the most qualified firm staff negotiated a not to exceed amount based upon expected hours to manage and inspect the project, in the amount of $398,000.00; and WHEREAS, staff recommends that the City Council award the construction management contract to CSG Consultants, Inc., in an amount not to exceed $398,000.00, subject to the State Water Resources Control Board's issuance of an Approval to Award; and WHEREAS, because this project is included in the City of South San Francisco's 2007-2008 Capital Improvement Program (CIP) budget, sufficient funds were budgeted to cover the project cost, which would then be reimbursed and financed by monthly State Revolving Fund loan disbursements, in the event of the State Water Resources Control Board's issuance of an Approval to Award; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Council hereby awards the construction management contract for the Wet Weather Program Sewer Improvements - Phase II West Area, Project No.0560, Engineering File No. SS-07 -02, Bid No. 2472 to CSG Consultants, Inc. of San Mateo, CA in the amount of $398,000.00, contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request package. BE IT FUR THER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City Council of the City of South San Francisco, subject to approval as to form by the City Attorney and the issuance of the State Revolving Fund Approval to A ward described herein. * * * * * I hereby certifY that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the day of , 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND CSG CONSULTANTS, INCORPORATED Construction Management Services Wet Weather Program Phase 1\ WEST AREA PROJECT THIS AGREEMENT for consulting services is made by and between the City of South San Francisco ("City") and CSG Consultants, Incorporated ("Consultant") (together sometimes referred to as the "Parties") as of June 13, 2007 (the "Effective Date"). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in Exhibit A, Scope of Services, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2008, and Consultant shall complete the services described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 9. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 9. This contract shall be contingent upon the State Water Resources Control Board's approval of the City's State Revolving Fund Approval to Award request package. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards of quality normally observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. 1.3 Assianment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant at the rates set forth in Exhibit B, Consultant's Standard Fees, the not to exceed amount of $398,000 notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. Exhibit B includes two documents: 1) a Payment Schedule which provides a breakdown of fees and or resources allocated for the tasks described in Exhibit A, and 2) a listing of the Consultant's current Standard Fees. In case of a conflict in the hourly rates indicated, those Consulting Services Agreement between the City of South San Francisco and CSG Consultants, Inc. WWP eM Agr WEST AREA 6-1-07 rtf March 2006 Page 1 of 19 rates shown on the Payment Schedule shall prevail. In the event of a conflict between this Agreement and Consultant's proposal regarding the amount of compensation, the Agreement shall prevail. In case of a conflict in the hourly rates indicated elsewhere, those rates shovvn in Exhibit B shall prevail. City and Consultant mutually agree that additional resources may be allocated to particular tasks, utilizing the classifications and rates shown on the listing of Standard Fees, provided that the total limit of compensation is not exceeded. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: II Serial identifications of progress bills; i.e., Progress Bill NO.1 for the first invoice, etc.; · The beginning and ending dates of the billing period; · A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; II At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; III The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; "' The Consultant's signature. 2.2 Monthlv Payment. City shall make payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. Consulting Services Agreement between the City of South San Francisco and CSG Consultants, Inc. wwp eM Agr WEST AREA 6-1-07 rtf March 2006 Page 2 of 19 2.3 Final Pa}/ment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement, unless the Agreement is modified pursuant to Subsection 9.3. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the payment schedule contained within Exhibit B. If, however, the term of this Agreement extends beyond one year, mutually agreed, updated hourly rates may be incorporated within Exhibit B upon approval of City by a properly executed change order or amendment. 2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, and shall not exceed five hundred ($500.00) without previous written consent. Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 9, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. fACILITIES A.ND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide ail facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Consulting Services Agreement between the City of South San Francisco and CSG Consultants, Inc. WWP eM Agr WEST AREA 1)-1-07 rtf March 2006 Page 3 of 19 City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 4.1 yvorl(ersl Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 ~ommercial.GEmeral and Automobile Liabilitv Insurance. 4.2.1 gienlua! requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplatt:;d by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, - Consulting Services Agreement between the City of South San Franci~)co and CSG Consultants, Inc. WWP eM Agr WEST AREA 6-1-07 rU March 2006 Page 4 of 19 including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- olll/ned automobiles. 4.2.2 Minimum scope of coveraQe. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 t~dditional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. o. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Profess;pl1al Liability Insurance. 4.3.1 iGienerall'equirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liabiiity coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. if coverage is canceled or not renewed and it is not replaced with another c1aims..made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant's sole cost and Consulting Services Agreement between the City of South San Francisco and CSG Consultants, Inc. wwp eM Agr WEST AREA 6-1-07 rtf March 2006 Page 5 of 19 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. (I. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies I~egllirem:ents" 4.4.1 ACCE~ptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A: VII. 4.4.2 Verification of covera~e. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete certified copies of all policies, including complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. 4.4.3 Noth~e of reduction in or cancellation of covera~e. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected ill any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Addi.tional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. ,:~I G9.iified endorsement must be attached to all policies stating that coverage is p:immy insurance with respect to the City and its officers, officials, employees and 'v'olunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Dedl~ctiblas and Self..lnsured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginnin~1 any of the services or work called for by any term of this Agreement. .---- Consulting Services Agrel~rnent between the City of South San Franci~;co cind CSG Consultants, Inc. WWP eM Agr WEST AREA 6-1..07 rtf March 2006 Page 6 of 19 During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and voluntners. The Contract Administrator may condition approval of an increase in deductible or self..insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requiremEmts stated herein. 4.4.7 Varil~tkm!. The City may approve a variation in the foregoing insurance requ:rements, upon a determination that the coverage, scope, limits, and forms of SUcll insurance are either not commercially available, or that the City's interests are othenNise fully protected. 4.5 Remedies. In addi'tion to any other remedies City may have if Consultant fails to provide or maintEdn any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other mmedies City may have and are not the exclusive remedy for Consultant's breach: · Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; · Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Con~,ultant demonstrates compliance with the requirements hereof; and/or B Terminate this Agreement. Section 5. INDEMNlFICA nON AND CONSULTANT'S RESPONSIBILITiES. Consultant shall indemnify, defend with cOLlnsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers fmm and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by not meeting the normal standard in the Bay Area for the quality or character of their work or other negligent acts or omissions. The foregoing obligation of COllsu~t,mt shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or vclun;E8ls :)cid (2) the actions of Consultant or its employees, subcontractor, or Consulting Services Agreement bEltween the City of South San Francisco and CSG Consultants, Inc. WWP eM Agr WEST AREA E..1-Q7 ;-\' March 2006 Page 7 of 19 agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consu!tant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of trle California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold flarmless clause. This indemnification and hold harmless clause shall apply to any damages or claims fot" damages whetller or not such insurance policies shall have been determined to apply. By execution of this Anreernent, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a COLllt of competent jurisdiction or the California Public Employees Retirement System (PERS) to be Gligibl,a for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold h:~nnle:ss City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6 DISPUTE Rt::S.O~!Jrl~~M. Unless otherwise mutually agreed to by the Parties, any controversies between Consultant and City regarding the construction or application of this Agreement, and claims arising out of this contract or its breach, shall be submitted to mediation within thirty (30) days of the written request of one Party after tha service of that request on the other Party. 6.1. The Parties may a~lree on one mediator. If they cannot agree on one mediator, the Party demanding :lledi&tion shall request that the Superior Court of San Mateo appoint a mediator. The mediation meeting shall not exceed one day or eight (8) hours. The Parties may agree to extend the tirne allowed for mediation under this Agreement. 6.2. The costs of cnecllation shall be borne by the Parties equally. 6.3 Mediation under this section is a condition precedent to filing an action in any court. Section 7. STATU~_"OF CONSULTANT. 7.1 Indeperhj"~!lJ CqJ~L@gor~ At all tirnes during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to contmi Consultant only insofar as the results of Consultant's services rendered pursuant to this Agmement and assignment of personnel pursuant to Subparagraph 1.3; however, OU)\~lwisE~ City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its E:mployees, agents, and subcontractors providing services under this Agreement shal! not qualifj' for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not li:l:iEd:o (;lig,t,ility to enl"OlI in the California Public Employees Retirement System (PERS) as an (;rnp[cYI313 of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consulting Services l~gr8erne'it bctNeen the City of South San Francisco and C:~;G Consultants, Inc. wwp eM Agr WEST AREA 6"1-0~' rif March 2006 Page 8 of 19 7.2 ~;onsul~~LrU~t~~A~h~]L Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on IJehalf of City in any capacity whatsoever as an agent. Consultant srJa!i have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 8. 1.EGALl1EQM~REIV1ENTS: 8.1 Governing Lal!~~ The laws of the State of California shall govern this Agreement. 8.2 ComRli~[I.f!'~.wjth_AIUJ!icable Laws. Consultant and any subcontractors shall comply with ali laws 2PP!ICabll'::o the peli'ormance of the work hereunder. 8.3 Other GovemmentZlt R~Cilulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal a:;sistance program. 8.4 LiCeI1S(H; ..illl!!t~Dn~'~~ Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and apri':wc)') of Nhalsoew::'( nature that are legally required to practice their respective professicn~.~. COil3Uiii:J,t represents and warrants to City that Consultant and its employees, agents, (my subcontractors shall, at their sole cost and expense, keep in effect at all times c1urin~l ttw t(~rm of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreel'llEmt valid Dusiness Licenses from City. 8.5 NOlldiscrimJ[if.ftion imd E'Clual Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant br employment, subcontractor, bidder for a subcontratl, or participant in, recipient of, e,l' ap~}licant for any services or programs provided by Consultant under this Agreement. Cor!3ultant shall comply with all applicable federal, state, and local laws, policies, ruie~, and requireml9nts related to equal opportunity and nondiscrimination in employrmmt, contracting, and the provision of any services that are the subject of this t\greement, inc:luclillg but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include thG provisions of this Subsection in any subcontract approved by tile Contract Adr':linistl'2,tor or this Agreement. Section 9. TERM.~~lIH~1t~I:b[Q._~jlOmEl~A TION, 9.1 rermiruat,ic,:I!!~ City me1,:! cancel this Agreement at any time and without cause upon 30 days' wriHen notification to Consultant. Consulting Services Agrer:?1l18nt between the City of South San Francisco dnd C~;G Com~u!tants, Inc. wwp eM Agr WEST AREA 1,'.1-(/ i-'i March 2006 Page 9 of 19 Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation. In the event 1:,1 termination, Consultant shall be entitled to compensation for services performed 1:0 the Gffective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 9.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agi'eement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendrnent to tllis A~lreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Simiiarly, unless authorized by the Contract Administrator, City shall have no obiigaticn tJ ieirnbume Consultant for any otherwise reimbursable expenses incurred during the \::K,:GrJsion period. Force MaiQ..I.!~~ The time for performance of services to be rendered pursuant to this Agreement may be extended because of any delays due to unforeseeable causes beyond the control arid Wilhout the fault or negligence of Consultant, including, but not restricted to, acts 01 God or of any public enemy, acts of the government, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, and freight embargoes if Consultant shall, within Ten (10) days of the Gommencement of such condition, notify Contract Officer who shall thereupon 8scertain thH facts and extent of any necessary delay, and extend the time for perform;nfj services for period of enforced delay when and if Contract Officer's determinat\or shail be final and conclusive upon the parties to this Agreement. 9.3 Amendments. The parties may amend this Agreement only by a written document signed by all tile parties. 9.4 ~lssiYmTI!~.nlE!_nd1}ul~:9ntractii'l.9~ City and Consultant recognize and agree that this Agreement cont81nplates personal performance by Consultant and is based upon a determinatior' (;{ Consultant's unique persona! competence, experience, and specialized personal knowled~~e. Momo\ler, a substantial inducement to City for entering into this Agreement was and JS the professional reputation and competence of Consultant. COllsultarlt rnay (I,:)t 8sEiign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the pertorllia Ice contemplated and provided for herein, other than to the subcontractors noted in the pioposai, without prior written approval of the Contract Administrator. 9.5 ;;:Jm!jj~:?:L Ai! obiiqatiops 3:-isin'J prior to the termination of this Agreement and all provls,cn;:i o1lhis Agr(~sment allocating liability between City and Consultant shall survive the terlTliilatic,n of Ulis Agreement. Consulting Services Agreement belwE;(jl"1 the City of South San Franci~:,o and CSG Consultants, Inc, WWP eM Agr WEST /.RE,'I, C-1.0 7 rtf March 2006 Page 10 of 19 9.6 pptiQ1J~_Jlill.Q!t~~Q~J!!l bV G9rlSultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, the following: 9.6.1 Imml3diat181y t8l-minate the Agreement; 9.6.2 Retain thH plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 9.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; and/or ~J.6.4 Charge Consultant the difference between the cost to complete the work described in Exhiblt A that is unfinished at the time of breach and the amount that City would haw: paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 10. If,EEPING AIND ~rAJUS OF RECORDS. 10.1 Records Cr:9at~jl as._Eart of Consultant's Performance. All reports, data, maps, models, c:hmt3, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares 01" obtains pursuant to this Agreement and that relate to the matters covered hereundm shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that tne documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necess81By suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties UnIE!SS required by law. 10.2 Con:sultant':$ Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or rtsialing to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by ;:;;w, from the date of final payment to the Consultant to this Agreement. 10.3 !n~~~tkJJJj~illUlm~rr.':~J~~ccrds~ Any records or documents that Section 10.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copyinq at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended c.nd,::~r this Aweement exceeds TE~l THOUSAND DOLLARS ($10,000.00), the Agreement shail be subject to the examination and audit of the State Auditor, at the request of City 01 as pc1l1 of any audit oJ the City, for a period of three (3) years after final payment 'Jlldel trK3 Agrl2ernent. Consulting Services Awsarncilt bi::;lw2en the City of South San FI'ancisco and C8(; Consultants, Inc. WWP eM Agr WEST ARE.C\ 6-l.07 rtf March 2006 Page 11 of 19 Section 11 MISCELLAN.~;.QW5 P~8,OilJSIONS. 11.1 ~lttorne.v~~E~~~~.~ If a party to this Agreement brings any action, including an action for declaratory r~?:ii3f, to 1~1l':orce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 11.2 VenuE!.!-ln the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state Gourts Jl' C,eJ;fom:a in the County San Mateo or in the United States District Court for the First District of California. 11.3 ~ievei'ill~~J.t~l.~ if a court of competent jurisdiction finds or rules that any provision of this i;,greement is inv<::i1id, \ioid, or unenforceable, the provisions of this Agreement not so adjud~led sholl remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 11.4 No Il'!mlied W;:U.Yi:L!' ofj1.rsach. The waiver of any breach of a specific provision of this Agreement GOE;S not constitute a waiver of any other breach of that term or any other term of this AgreEment. 11.5 g'i.ijc(,&~:~H.).\1L_!!!:!~L~~~L~~ The provisions of this Agreement shall inure to the benefit of and shali apply' to and bind the successors and assigns of the parties. 11.6 Use of RE~c'icltad Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 11.7 ~onmct of IL1ber€::st. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a ;'conflict of interest," as that term is defined in the Political Reform Act, ccdifiec C1t <..;:I:\tc:T,ia CJnvemrnent Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this I\g!eement. NG officar or employee of City shall have any financial interest in this l\grel9rnent that would violate California Government Code Sections 1090 et seq. Consultant hmeby warrants that it is not now, nor has it been in the previous twelve (12) rnonths, ail (~rnpkJ yee, agi::nt, appointee, or official of the City. If Consultant was an employeE, cl;jent, appointe!~, or official of the City in the previous twelve months, Consuita:-It warrants that it did not participate in any manner in the forming of this l,gre~:;T;I},!t. i:;omiulla,ll u:1derstands that, if this Agreement is made in violation of Government Code S10!30 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including Consulting Services Agreement between the City of South San Francisco and CSG Consultants, Inc. WWP eM Agr WEST ,;\REl\ 6' .r: March 2006 Page 12 of 19 reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code ~ 1090 and, if applicabIE~, wili be disqualified from holding public office in the State of California. 11.8 ~oli~@llil!],~ Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, eithl3r orally or through any written materials. 11.9 Contra~t A4~!nini:stratiQc~ This Agreement shall be administered by Mr. Ray Razavi ("Contract Administrator"). All correspondence shall be directed to or through the Contract Adminisll.atoi' or Ilis or her designee. 11.10 Notic~s. An\,' written notice to Consultant shall be sent to: Mr. Richarcl1\~c.o, P.E., President CSG, Consultants, Inc. nOD S. Amphlett Blvd.. 31'0 Floor San Mateo, C:A 94402 Any written notice to City shall be sent to: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 March 2006 Page 13 of 19 Consulting Services Agreeme1t bl?tween the City of South San Francisco and CSG Consultants, Inc. WWP eM Agr WEST ARE/I 1)-1,0{' rtf '11.11 Pmfessional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Not Applicable for this Agreement Seal and Signature of Registered Professional with reportJdesign responsibility. 11.12 Intearation. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A. represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. 11.13 CountEllJQarts. This Agreement may be executed in multiple counterparts, each of which shall be an origini:ll and all of which together shall constitute one agreement. The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO CONSULTANT Barry M. Nagel, City Managr3r Richard Mao, P.E., President Attest: Interim City Clerk Approved as to Form: Steven T. Mattas, City Attorney March 2006 Page 14 of 19 Consulting Services Agreement between the City of South San Fr'ancisco and CSG Consultants, Inc. WWP eM Agr WEST AREA 6-'1-07 rtf EXHIB~T A (Page 1 of 2) City of South San Francisco - Wet Weather Program Plhalse II ..~ Construction Management Services \JVEST AREA PROJECT TASK No.1- PROG~M MANAGEMENT SERVICES DURING CONSTRUCTION Assist the City staff with the following tasks: . RWQCB/CDO 8t SWRCB/SRF compliance, quarterly/yearly status reports and a Final Project Summary Report. . Identify eHoible and non-eligible costs and establish accounting procedures to assurE' compliance with SRF eligibility requirements . Certification of mont.hly SRF loan disbursement requests . Agency Permit compliance and coordination: Caltrans, San Mateo County Colma Cn~e!< t:::!ood Control Zone, San Francisco Water Department, BART, etc. . Community outreach beyond the customary CM effort . Coordinate Harris Associates (the Design Engineer) involvement; review their invoices for services dudng construction . Constru::t::m project clos~~-out, archival of records for future claims avoidance, audit com;:.liano9 and SRF loan assurance TASK No.2 - CONSTRUCTION MANAGEMENT & INSPECTION SERVICES . Provide construction management, field inspection and proactive claims and litigation avoidance services for the duration of construction: assurance of conforrnan~e with plans and specifications and City procedures, daily diaries, measuring and calculating quantities for progress payments, documenting field conditions before, durinq and after construction of each segment, coordination of material testing. . Conduct an initial P~N!;:LCoordination Meetinq of City Engineering & Public Works Staff and the Desi!~n and CM teams to confirm: lines of communication; community intl9rface; submittals, RFI's and change order procedures and turn- around time; local errlei"gency services notification and access requirements, etc. . Conduct tile !?glconstruction Meetinq including emphasis on collaborative approach and a focus on the following: City's project milestones and Contractor's baseEne scrledule; utility and agency permitting requirements; procedures for submittc\ls, ceo's and RFl's; safety issues; technical concerns. CM will provide notification, agenda, prcject roster and Action Notes. March 2006 Page 15 of 19 Consulting Services Agreement betwel3!1 the City of South San Franc~sc(; and CSG Inc. WWP eM Agr WEST t,REA t-l-0T ,tf Exhibit A - Pagitt 2 (If 2, Task 2 Cont'd. (I Conduct weekly Constr_uction Prowess and Schedule Manaqement Meetinqs; provide agenda, issues log and Action Notes; review Contractor's three week look-ahead schedule and estabiish proactive work-a rounds to maintain the critiGai path; night work sensitivity; conflict resolution; utility and agency concerns; community outreach (residents, general public and businesses); safety updates, etc. . Supplement City's Community Outreach Program . Monitor irnplemE:mtation of CEQA mitigation measures, especially cultural resources (I Maintain monthly MBE/WBE records and provide Quarterly SWRCB MBE/DBE Utilization r~eports . Provide monthly status reports on criticall construction issues, schedule revisions, potential claims and lJnr<esolved ceo's . Utilizing CSG's Construction l\Aana!Jement Program (CMP), a web-based logging, action implementation and filing system. Both the City and the Contractor will have selected access to the numerous reports and logs, and construction photos. lypical web pages include the following: o RF~ Log o Submittal LC~I o Potential 8: Final Change Order Log o As Built. Log - for utilities encountered during construction o Correspondence o I.::>roject Schedule o Meeting Notes c~ Issues LO~l o Inspector's Reports o MiJlTthly Construction Photos o DisputE:! Resolution and Claims Management o l\dditiGllal, Custorriized Web Pages as appropriate . Project C!o~~a Out - manage tile deiivery of Record Drawings, 0 & M manuals, and other documents as necessary, conduct end-of-project critique . Genera: coordination of ancillary consultants, including Geotech, Archaeological and Surlleyir',g, as needl'3d March 2006 Page 160f19 Consulting Service~, IISW~;l?mr;nt betw21~n thE: City of South San Francisco and CSG Inc. WWP eM Agr WEST AREA 6-1-07 rlf PLE)~SE INSERT EXCEL SPREADSHEET l:d;~1lEST AREA PROJECT EXHIBIT B ("I OF 2)" HERE March 2006 Page 17of19 Consulting Services Agreement between the City of South San Francisco and CSG Inc. WWP eM Agr WEST AREA 6-1-07 rtf EXH~BIT B (Pg. 2 of 2) STANDARD ENGINEERING FEES i=rincipal Engineer Senior Engineer Associate Engineer Assistant Enf~ineer Resident Engineer Construction Inspector Office EnginE:er Design Engineer Engineering Technician Administrativ1e Support Land Surveyors - 2-person crew Expert 'Mitn13SS services Additional Cos~ Reirnbursables Cost + 15% Subconsultants Cost + 15% Negotiable Differential for Night Work EFFECTIVE: 01/07 Rev. 1 Hourly Rates $150 - $190 $140 $125 $110 $130 - $150 $95 - $125 $90- $100 $110 $90 $75 $200 $250 Consulting Services Agreement between the City of South San FI-,mcisco and CSG Inc. WWP eM Agr WEST AREA 6-1-07 rtf March 2006 Page 18 of 19 EXHIBIT C ~MSURANCE CERT~FICATES Consulting Services Agreement between the City of South San Francisco and CSG Inc. WWP eM Agr WEST AREA 6-1-07 rtf March 2006 Page 19of19