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HomeMy WebLinkAbout09.01.2021 SP Minutes @6:30MEASURE W CITIZENS’ OVERSIGHT COMMITTEE SPECIAL MEETING MINUTES September 1, 2021 PAGE 1 MINUTES SPECIAL MEASURE W CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: Via TELECONFERENCE PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-25-20 AND N-29-20 ALLOWING FOR DEVIATION OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL GOVERNMENTAL FUNCTION Wednesday, September 1, 2021 6:30 p.m. Call to Order. Time: 6:31 p.m. Roll Call. PRESENT: Acting Chair Zemke, Committee Member Brosnan, Committee Member Del Rosario STAFF: City Manager Futrell, Director of Capital Projects Gilchrist, Assistant City Attorney Lai, Principal Engineer Ruble, Finance Director Salisbury, Senior Civil Engineer Torres. Agenda Review. No changes to agenda. PUBLIC COMMENTS No public comments. MEASURE W CITIZENS’ OVERSIGHT COMMITTEE SPECIAL MEETING MINUTES September 1, 2021 PAGE 2 MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes from the meeting of August 5, 2020 and February 3, 2021. Committee Member Brosnan stated that he was unable to view the minutes. Acting Chair Zemke suggested we move to continue this item to the next meeting. Committee Member Brosnan made a motion to defer the minutes to the next meeting. The motion was seconded by Committee Member Del Rosario. Action: Approved by roll call vote (3-0-0) Committee Member Brosnan requested that going forward the committee be notified of any changes to the platform as the hyperlinks do not seem to be available. 2. Report regarding the Public Works Department’s Paving Plan update (Matthew Ruble, Principal Engineer and Angel Torres, Senior Civil Engineer) Principal Engineer Ruble presented on the Pavement Management Program which included an overview of the current pavement condition and Pay-As-You-Go Program (2020-2026), as well as the Bond Measure Project (2021-2023 and Future Maintenance-Surface Seal By Zone. Principal Engineer Ruble also provided a project summary of the Street Bond Program. There were no questions from the committee. Member of the Public Mina Richardson requested information related to the timeline. She asked when the proposed project would be completed and if the presentation is available online. Principal Engineer Ruble responded that the road projects are currently under construction right now and the majority of construction for the large pavement program will take place in the Summer of 2022 and the cycle and rotation will resume in 2023. 3. Informational report on Measure W fund balance and expenditures for FY 2020-21. (Janet Salisbury, Finance Director) Director Salisbury went over the Measure W Fund Balance, FY 2020-21 Revenues and FY 2020-21 Expenditures, and Lease Revenue Bonds, Series 2021A. She provided an overview of Measure W, a monthly revenue comparison over FY 2019-2020 and FY 2020-2021. Director Salisbury also provided an overview of appropriated funds in prior years. Director Salisbury presented on the Bond Sale Statistics for Phase I (Police Station) and Phase II (LPR + streets). Additionally, she presented a Measure W Cashflow as previous requested by the Committee. Committee Member Zemke requested information related to whether the interest revenue is comingled with other General Fund Investments. MEASURE W CITIZENS’ OVERSIGHT COMMITTEE SPECIAL MEETING MINUTES September 1, 2021 PAGE 3 The Director of Finance explained that bond proceeds sit with a trustee and do not come into the City, thus is not comingled with other City cash so that the interest earning is held within those funds. Committee Member Del Rosario asked if the money is currently invested or if it is just sitting in the bank. Director Salisbury mentioned that the money is invested in either LAIF or with Chandler so that we will see a growth rate on that fund. Committee Member Del Rosario requested to know who makes the investments decisions. Director Salisbury responded that there is an elected City Treasurer, but that we do have an outside investment management company which was chosen by the city to handle all short and long-term investments and that for liquidity the City puts money in LAIF which is a program managed by the State’s Treasurer’s Office. Committee Member Brosnan stated that there was a presentation that included a line item of income from the start and a line item which included expenses from the start. Director Salisbury responded that she did go over that in her presentation in the staff report and the presentation that she attached. Member of the Public Richardson asked if the lease revenue bonds were variable interest rate. Director Salisbury responded that the lease revenue bonds are fixed rate and that the total cost was presented. 4. Report regarding update on the Community Civic Campus projects currently under construction. (Jake Gilchrist/Director of Capital Projects) Director of Capital Project Gilchrist presented on the construction of Phase One, Police Operations 9- 1-1 Dispatch Center and stated that construction is on schedule to be completed November 2021 and reported on Phase Two of the Civic Campus, the Library, Parks & Recreation and Community Theater/Council Chamber which began in January 2021. Committee Member Brosnan aske what the observation structure is for. Director of Capital Projects Gilchrist stated that it is a stair case for transporting materials and that there will be a temporary elevator shaft. Acting Chair asked if the Civic Campus project is on track. Director of Capital Projects Gilchrist stated that a little time was lost due to BART but that both projects are on budget, but that there are some concerns due to COVID regarding supply chain. Acting Chair Zemke stated that he was impressed with the progress. MEASURE W CITIZENS’ OVERSIGHT COMMITTEE SPECIAL MEETING MINUTES September 1, 2021 PAGE 4 ADJOURNMENT At 7:25 p.m., Chair Zemke adjourned the meeting. Submitted by: Approved by: Amanda Parker, Administrative Assistant II City of South San Francisco Bill Zemke, Acting Chair City of South San Francisco