HomeMy WebLinkAbout12.07.2016 @630 Special Measure W COCWednesday, December 7, 2016
6:30 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
City Hall, City Manager's Conference Room
400 Grand Avenue, South San Francisco, CA
Measure W Citizens' Oversight Committee
Special Meeting Agenda
December 7, 2016MeasureWCitizens' Oversight
Committee
Special Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a
Special Meeting on Wednesday, December 7, 2016, at 6:30 p.m., at the City Hall, City Manager's
Conference Room, 400 Grand Avenue, South San Francisco, CA.
Purpose of the meeting:
Call To Order.
Roll Call.
Public Comments.
Matters for Consideration
Informational Session on the Brown Act. (Lindsay D’Andrea, Assistant City
Attorney).
1.
AB 1234 Ethics Training Compliance Information. (Krista Martinelli, City Clerk)2.
Report regarding a resolution acknowledging receipt of the draft Fiscal Year 2015-16
Comprehensive Annual Financial Report. (Richard Lee, Director of Finance)
3.
Resolution acknowledging receipt of the draft Fiscal Year 2015-16 Comprehensive
Annual Financial Report.
3a.
Report regarding consideration of and motion to establish a Regular Meeting
Schedule of the Measure W Citizens’ Oversight Committee. (Krista Martinelli, City
Clerk)
4.
Adjournment.
Page 2CityofSouthSanFrancisco Printed on 12/1/2016
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-966,Version:2
Informational Session on the Brown Act. (Lindsay D’Andrea, Assistant City Attorney).
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-948,Version:1
AB 1234 Ethics Training Compliance Information. (Krista Martinelli, City Clerk)
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-958,Version:1
Report regarding a resolution acknowledging receipt of the draft Fiscal Year 2015-16 Comprehensive Annual
Financial Report.(Richard Lee, Director of Finance)
RECOMMENDATION
It is recommended that the Measure W Citizens’Oversight Committee acknowledge receipt of the draft
Fiscal Year 2015-16 Comprehensive Annual Financial Report.
BACKGROUND/DISCUSSION
The Measure W Citizens’Oversight Committee reviewed Measure W financial reports at its first meeting on
October 19,2016.As required by committee bylaws,the committee shall meet with the City’s independent
auditor to review the audit findings in advance of the presentation of the final audit report to the City Council.
The City’s draft Fiscal Year 2015-16 Comprehensive Annual Financial Report (CAFR)is attached for the
committee’s consideration and comments.The General Fund Combining Balance Sheets report is provided on
page 93 of the draft report,which provides assets,liabilities and fund balances for both General Purpose (Fund
100)and Measure W (Fund 101),which are combined for compliance,reporting and presentation purposes as
the “General Fund”throughout the CAFR.As of June 30,2016,Measure W assets totaled $1.32 million,while
total liabilities were $41 thousand, leaving $1.28 million in fund balance.
The General Fund Combining Schedule of Revenues,Expenditures,and Changes in Fund Balances,
colloquially termed the income statement or profit and loss statement,is on page 94 of the report.The audited
revenues of $1.49 million and $212 thousand reconcile with the reports presented to the COC at its previous
meeting.
Staff recommends that the COC accept the draft Fiscal Year 2015-16 CAFR,and in a report to the City
Council, to be transmitted through the City Manager’s Office:
Independently verify the accuracy of the audited reports regarding Measure W revenues and
expenditures for Fiscal Year 2015-16; and
Independently confirm that Measure W funds collected were used in accordance with Measure W ballot
language in FY 2015-16.
CONCLUSION
The City of South San Francisco’s draft Fiscal Year 2015-16 Comprehensive Annual Financial Report presents
fairly,in all materials respects,the respective financial position of the City’s financial position.Measure W
funds collected in FY 2015-16 were spent in accordance with the ballot language.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-962,Version:1
Resolution acknowledging receipt of the draft Fiscal Year 2015-16 Comprehensive Annual Financial Report.
WHEREAS,The City of South San Francisco Measure W Citizens’Oversight Committee (COC)received
preliminary reports from the City of South San Francisco Finance Department regarding FY 2015-16 Measure
W Revenues and Expenditures on October 19, 2016; and
WHEREAS,Measure W revenues and expenditures as stated in the audited draft CAFR,attached heretofore in
Exhibit A, reconcile with the preliminary reports previously presented to the COC in October 2016.
NOW,THEREFORE,BE IT RESOLVED that the Measure W Citizens’Oversight Committee does hereby
acknowledge receipt of the draft Fiscal Year 2015-16 Comprehensive Annual Financial Report.
BE IT FURTHER RESOLVED that the Measure W Citizens’Oversight Committee will issue a report to the
City Council,transmitted through the City Manager’s Office,attesting to the following items at the next regular
City Council meeting:
1.Independently confirm the audited reports pertaining to Measure W for Fiscal Year 2015-16; and
2.Independently confirm that Measure W funds collected were used in accordance with Measure W ballot
measure language in FY 2015-16.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:16-967,Version:1
Report regarding consideration of and motion to establish a Regular Meeting Schedule of the Measure W
Citizens’ Oversight Committee. (Krista Martinelli, City Clerk)
RECOMMENDATION
It is recommended that the Measure W Citizen’s Oversight Committee (Committee)discuss its
preferences for establishment of a Regular Meeting Schedule;and by motion adopt a Regular Meeting
Schedule of the Committee.
BACKGROUND/DISCUSSION
At a Special Meeting on October 19,2016,the Committee discussed a Regular Meeting Schedule that would
accommodate a Regular Meeting on the first Wednesday of every other month at 6:30 p.m.in the Council
Chambers at the Municipal Services Building.The City Clerk has confirmed that beginning in February 2017,
the Council Chambers would be available to the Committee on the first Wednesday of the month at 6:30 p.m.
Before establishing a Regular Meeting Schedule by motion,the Committee should consider such factors as the
inception of the Annual Audit,the timing of the Annual Audit Report to the Committee and the deadline for the
Committee’s report to the City Council through the City Manager’s Office.
CONCLUSION
After discussion, the Committee should, by motion, establish a Regular Meeting Schedule.
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