HomeMy WebLinkAbout02.01.2017 @630 Regular Measure W COCWednesday, February 1, 2017
6:30 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Measure W Citizens' Oversight Committee
Regular Meeting Agenda
February 1, 2017MeasureWCitizens' Oversight
Committee
Regular Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a
Regular Meeting on Wednesday, February 1, 2017, at 6:30 p.m., in the City Council Chambers,
Municipal Services Building, 33 Arroyo Drive, South San Francisco, California.
Purpose of the meeting:
Call To Order.
Roll Call.
Public Comments.
MATTERS FOR CONSIDERATION
Motion to approve the minutes from the meetings of October 19, 2016 and December
7, 2016.
1.
Motions to appoint the Measure W Citizens’ Oversight Committee 2017 Chairperson
and Vice Chairperson. (Krista Martinelli, City Clerk and Margaret Roberts, Acting
City Clerk)
2.
Report transmitting Measure W transaction detail reports for Fiscal Year 2016-17
from July through December 2016. (Richard Lee, Director of Finance)
3.
Report regarding a resolution approving the Measure W Revenue and Expenditure
Review Calendar. (Richard Lee, Director of Finance)
4.
Resolution approving the Measure W Citizens’ Oversight Committee Revenue and
Expenditure Review Calendar.
4a.
Measure W Community Civic Campus project update. (Marian Lee, Assistant City
Manager and Dolores Montenegro, Kitchell)
5.
Adjournment.
Page 2CityofSouthSanFrancisco Printed on 2/14/2017
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-168 Agenda Date:2/1/2017
Version:1 Item #:1.
Motion to approve the minutes from the meetings of October 19, 2016 and December 7, 2016.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-132 Agenda Date:2/1/2017
Version:1 Item #:2.
Motions to appoint the Measure W Citizens’Oversight Committee 2017 Chairperson and Vice Chairperson.
Krista Martinelli, City Clerk and Margaret Roberts, Acting City Clerk)
RECOMMENDATION
It is recommended that the Measure W Citizens’Oversight Committee (Committee)discuss
appointments of the Chairperson and Vice Chairperson for 2017 and move to appoint respective
Committee members to these positions.
BACKGROUND/DISCUSSION
At an October 17,2016 Special Meeting,the City Council determined to appoint an Interim Chairperson and
Interim Vice Chairperson from the membership of the Committee.The Council appointed Mike Brosnan as
Interim Chairperson and Bill Zemke as Interim Vice Chairperson.City Council directed the Committee to
appoint a Chairperson and Vice Chairperson at its first Regular Meeting,to permit Committee members to get
to know one another before making a determination.
This February 1,2017 meeting is the first Regular Meeting of the Committee.Accordingly,a Chairperson and
Vice Chairperson for 2017 should be appointed by motion of the Committee.The appointment will last
through the first Regular Meeting of 2018,where the Committee will reorganize and select a Chairperson and
Vice Chairperson for the year.
CONCLUSION
Committee members should discuss appointments of the Chairperson and Vice Chairperson for 2017 and move
to appoint respective Committee members to these positions.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-161 Agenda Date:2/1/2017
Version:1 Item #:3.
Report transmitting Measure W transaction detail reports for Fiscal Year 2016-17 from July through December
2016.(Richard Lee, Director of Finance)
RECOMMENDATION
Information item only. No formal action is needed.
BACKGROUND/DISCUSSION
Attached for the Measure W Citizens’Oversight Committee’s information are transaction detail reports and
accompanying support documentation for Measure W revenues and expenditures for the period of July through
December 2016.
Through December 31,2016,the City has received $3,061,807.25 in Measure W transactions and use tax
revenue,which include advances for the months of July,August,September and October,and true-up
reconciliation payments for the second and third quarters of 2016 from the State Board of Equalization.
Conversely,the City has expended $91,387.75 in Measure W funds for architectural,survey,and engineering
services.
CONCLUSION
Measure W revenues and expenditures were reported accurately and in compliance with Measure W ballot
language.
Attachments:
1.Measure W Revenues July through December 2016
2.Measure W Expenditures July through December 2016
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-159 Agenda Date:2/1/2017
Version:1 Item #:4.
Report regarding a resolution approving the Measure W Revenue and Expenditure Review Calendar.(Richard
Lee, Director of Finance)
RECOMMENDATION
It is recommended that the Measure W Citizens’Oversight Committee adopt a resolution approving the
Measure W Revenue and Expenditure Review Calendar.
BACKGROUND/DISCUSSION
The Measure W Citizens’Oversight Committee (COC)requested a calendar that indicated when specific
revenues and expenditures would be reviewed.
Based on the regular meeting schedule,as adopted by the COC on December 7,2017,and the State Board of
Equalization’s Allocation Schedule (attached to the resolution as Exhibit A),the draft Measure W Revenue and
Expenditure Review Calendar (attached to the resolution as Exhibit B)has been prepared for the consideration
by the COC.
CONCLUSION
The Measure W Revenue and Expenditure Review Calendar allows transmittal of Measure W financial reports
for timely review by the COC.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-160 Agenda Date:2/1/2017
Version:1 Item #:4a.
Resolution approving the Measure W Citizens’Oversight Committee Revenue and Expenditure Review
Calendar.
WHEREAS,the City of South San Francisco Measure W Citizens’Oversight Committee (COC)established a
regular meeting schedule at its meeting on December 7, 2016; and
WHEREAS,the COC requested that City staff create a calendar indicating what revenues and expenditures
would be reviewed based on the regular schedule; and
WHEREAS,the State Board of Equalization’s Allocation Schedule was factored into creating the review
calendar, and is attached as Exhibit A herein; and
WHEREAS,the Measure W Revenue and Expenditure Review Calendar permits the COC to review Measure
W financial transactions in a timely manner, and is attached as Exhibit B herein.
NOW,THEREFORE,BE IT RESOLVED that the Measure W Citizens’Oversight Committee of the City of
South San Francisco does hereby approve the Measure W Revenue and Expenditure Review Calendar.
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REPORTING
PERIOD
DUE DATE
STATEMENT
ALLOCATION
PERIOD
ALLOCATION
PERIODS FOR
CLEAN-UP
STATEMENT
RELEASE DATE
WARRANT ISSUE
EFT SETTLEMENT
DATE *
REPORTING
PERIOD
DUE DATE
ALLOCATION
PERIOD
OCTOBER 2016
11/30/16
12/14/16
to
01/13/17
11/15/16
to
02/13/17
01/10/17 01/18/17
OCTOBER 2016
11/30/16
11/15/16
to
12/13/16
NOVEMBER 2016
12/31/16
01/14/17
to
02/13/17
02/08/17 02/15/17
NOVEMBER 2016
12/31/16
12/14/16
to
01/13/17
DECEMBER
4th QTR 2016
01/31/17
02/14/17
to
03/13/17
03/17/17 03/24/17
DECEMBER
4th QTR 2016
01/31/17
01/14/17
to
02/13/17
JANUARY 2017
02/28/17
03/14/17
to
04/13/17
02/14/17
to
05/11/17
04/12/17 04/19/17
JANUARY 2017
02/28/17
02/14/17
to
03/13/17
FEBRUARY 2017
03/31/17
04/14/17
to
05/11/17
05/10/17 05/17/17
FEBRUARY 2017
03/31/17
03/14/17
to
04/13/17
MARCH
1ST QTR 2017
4/30/17
05/12/17
to
06/13/17
06/16/17 06/23/17
MARCH
1ST QTR 2017
04/30/17
04/14/17
to
05/11/17
APRIL 2017
05/31/17
06/14/17
to
07/14/17
05/12/17
to
08/11/17
07/12/17 07/19/17
APRIL 2017
5/31/2017
05/12/17
to
06/13/17
May 2017
6/30/2017
07/15/17
to
08/11/17
08/09/17 08/16/17
May 2017
06/30/17
06/14/17
to
07/14/17
JUNE, FY 2017
2ND QTR 2017
07/31/17
08/12/17
to
09/14/17
09/15/17 09/22/17
JUNE, FY 2017
2ND QTR 2017
7/31/2017
07/15/17
to
08/11/17
JULY 2017
08/31/17
09/15/17
to
10/12/17
08/12/17
to
11/14/17
10/11/17 10/18/17
JULY 2017
08/31/16
08/12/17
to
09/14/17
AUGUST 2017
09/30/17
10/13/17
to
11/14/17
11/07/17 11/15/17
AUGUST 2017
9/30/2017
09/15/17
to
10/12/17
SEPTEMBER
3RD QTR 2017
10/31/17
11/15/17
to
12/13/17
12/15/17 12/22/17
SEPTEMBER
3RD QTR 2017
10/31/2017
10/13/17
to
11/14/17
Every effort will be made to make each payment on the scheduled date, however
unforeseen circumstances may result in changes.
STATE BOARD OF EQUALIZATION
ALLOCATION CALENDAR FOR 2017 Sch A
BRADLEY-BURNS LOCAL TAX)
TRANSACTIONS AND USE TAXES)
Sch. A
WARRANT/EFT PAYMENTS MEDIA
EXHIBIT A
City of South San Francisco EXHIBIT B
Measure W Citizens' Oversight Committee
Revenue/Expenditure Review Calendar
Agenda Topics February April June August October December
Expenditures & Revenues December YTD March YTD May YTD Prior FY June YTD; Current FY July YTD September YTD November YTD
SBOE Advances reflected in Revenues October November/December January/February March/April May/June July/August
SBOE Quarterly true up reflected in Revenues CY 3rd Quarter CY 4th Quarter CY 1st Quarter CY 2nd Quarter
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:17-116 Agenda Date:2/1/2017
Version:1 Item #:5.
Measure W Community Civic Campus project update.(Marian Lee,Assistant City Manager and Dolores
Montenegro, Kitchell)
RECOMMENDATION
This is an information item providing an update on the Measure W Community Civic Campus project as
requested by the Measure W Citizens’Oversight Committee.Staff and Program Management
consultant will make a presentation to the committee based on the attached material (Attachment 1).
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Measure W Citizen’s Oversight Committee Meeting - February 1, 2017
Community Civic Campus Project Update
Program Management Services provided by Kitchell
Measure W: Community Civic Campus
MEASURE W PRIORITY EFFORTS
Maintaining public safety and essential services
Improving:
Emergency response times
Neighborhood patrols
Crime prevention programs
Gang suppression programs
Providing programs for seniors and disabled residents
Maintaining streets and fix potholes
CIVIC CENTER CAMPUS PROJECT(S) or
PROGRAM
New municipal facilities:
Police (includes HR and IT)
Fire
Shared Library and Recreation facility (include Council Chambers)
Location:
Northeast corner of El Camino Real and Chestnut Avenue
Southeast corner of Arroyo Drive and Camaritas Avenue
Project size: ~8 acres
Project cost estimate:
150M to $166M
Does not include land costs
SPACE: EXISTING VERSUS NEW
POLICE DEPARTMENT 31,720 SF 34,000 - 38,000 SF
FIRE STATION 4,300 SF 6,000 - 7,000 SF
LIBRARY 26,000 SF 45,000 - 50,000 SF
PARKS & RECREATION 31,120 SF 39,500 - 43,500 SF
IT DEPARTMENT 4,900 SF 3,750 - 4,250 SF
HR DEPARTMENT 1,800 SF 1,750 - 2,250 SF
TOTALS: 99,840 SF 130,000 - 145,000 SF
EXISTING SPACEFACILITY NEW SPACE ESTIMATE
Option A
With surface parking
150M plus land cost TBD
Option B
With structured parking
166M plus land cost TBD
Option C
With below building parking
165M plus land cost TBD
Available land for other development
PUC SITE PLAN OPTIONS
OPTION A – WITH SURFACE PARKING
PUC
OPTION A
Total Cost
excluding land cost)
150 Million
OPTION B – WITH STRUCTURED PARKING
PUC
OPTION B
Total Cost
excluding land cost)
166 Million
OPTION C – WITH UNDERBUILDING PARKING
PUC
OPTION C
Total Cost
excluding land cost)
165 Million
PROJECT ORGANIZATION
City Council
City Manager
Assistant City Manager
Program Management Services
Kitchell)
Design and Construction Team(s)
Citizens’ Oversight
Committee
Public Works and Finance
Coordination
Department Head
Working Group
COMPLETED PROJECT MILESTONES
2015
Measure W measure approved
Community outreach
2016
Site and project conceptual defined
Citizens’ Oversight Committee established
Program Management Services selected
Community outreach
UPCOMING PROJECT MILESTONES
2017
Environmental clearance
Land acquisition
Finalize funding plan
Procure design / builders
2018 - 2020
Design
Construction
Project close out
Note: Project schedule and funding subject to change based on contracts to be issued in summer/fall 2017.)
QUESTIONS / ANSWERS
Contact Information
Program Director: Marian Lee, Assistant City Manager
Program Manager: Dolores Montenegro, Kitchell
www.ssf.net
[email protected]
650-829-6665
P.O. Box 711, South San Francisco, CA 94080