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Home My WebLink About04.05.2017 @630 Regular Measure W COCWednesday, April 5, 2017 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Measure W Citizens' Oversight Committee Regular Meeting Agenda April 5, 2017MeasureWCitizens' Oversight Committee Regular Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a Regular Meeting on Wednesday, April 5, 2017, at 6:30 p.m., in the City Council Chambers, Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. Purpose of the meeting: Call To Order. Roll Call. Public Comments. MATTERS FOR CONSIDERATION Report transmitting Measure W Fiscal Year 2016-17 Revenues and Expenditures through March 31, 2017. (Richard Lee, Director of Finance) 1. Report regarding 5-Year Paving Plan update. (Eunejune Kim, Public Works Director)2. Adjournment. Page 2CityofSouthSanFrancisco Printed on 4/6/2017 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-326 Agenda Date:4/5/2017 Version:1 Item #:1. Report transmitting Measure W Fiscal Year 2016-17 Revenues and Expenditures through March 31,2017. Richard Lee, Director of Finance) RECOMMENDATION No formal action is required. The staff report is for information only. BACKGROUND/DISCUSSION Attached for the Measure W Citizens’Oversight Committee’s information are transaction detail reports and accompanying support documentation for Measure W revenues and expenditures for the period of January through March 2017. From January 1 through March 31,2017,the City received $2,368,543.63 in Measure W transactions and use tax revenue. The City has received $5,430,350.88 in Measure W Revenues as of Fiscal Year 2016-17 to date. From January 1 through March 31,2017,the City expended $210 in Measure W funds,which was for Brown Act training books for the Measure W Citizens’ Oversight Committee. In addition,the Civic Center Campus Project (project pf1707)recognized $39,792 in expenditures for project management services during the same period. The attached report from the City’s sales tax consultant projects that Fiscal Year 2016-17 Measure W revenues will end the year at $8.27 million.The report factors in year-to-date revenues,sales tax receipts and trend analysis. CONCLUSION Measure W revenues and expenditures were reported accurately and in compliance with Measure W ballot language. Attachments: 1.Measure W Revenues January through March 2017 2.Measure W Expenditures January through March 2017 3.Measure W Project Expense January through March 2017 4.Measure W Revenue Projections City of South San Francisco Printed on 4/3/2017Page1of1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:17-342 Agenda Date:4/5/2017 Version:1 Item #:2. Report regarding 5-Year Paving Plan update.(Eunejune Kim, Public Works Director) RECOMMENDATION It is recommended that the Citizen’s Oversight Committee receive an update from staff on the 5-Year Paving Plan. This is an information item only and no action is required. BACKGROUND/DISCUSSION The South San Francisco community identified street maintenance as high priority related to Measure W.The City is planning for $18 million in street maintenance repairs with funding from Measure W and other transportation funding sources. The City is responsible for the maintenance and repair of approximately 138 centerline miles,comprised of 33 arterial miles 38 collector miles and 67 residential miles.The City has utilized a program of slurry seals, overlays and surface reconstruction as maintenance and rehabilitation strategies. Every two years,the City surveys the streets and enters the data into the Pavement Management Program PMP).This database assists staff in determining the pavement condition index (PCI)for each street segment and the street network overall.The pavement database was updated in 2015 with recent City pavement maintenance and rehabilitation projects.The PMP also recommends optimal maintenance and rehabilitation strategies for a given year with a certain budget. The PMP provides: A multi-year road rehabilitation and maintenance program; A preventative maintenance program for a desired PCI; and Identification of cost effective repairs for a certain budget. Current Pavement Condition The PCI is a measurement of the pavement condition,and ranges from 0 to 100 with 0 considered “Failed”and 100 considered “Excellent”.A newly constructed road would have a PCI of 100,where a failed road would have a PCI of 25 or less.In a recent PMP network survey,the average PCI of the entire roadway network to the City is 75,which is considered “Good”.PCI’s with a score between 50 to 70 is considered “Fair”.The City has performed several street rehabilitation projects that have increased the average PCI from 72 to 75.The goal of the 5-Year Paving Plan is to keep the average PCI of the entire roadway network at 75.The Metropolitan Transportation Commission has established a PCI of 75 as the benchmark for Bay Area agencies. Estimated Implementation Costs The plan developed in 2016 assumed $5 million each year for FY 2016-17 and FY 2017-18 and $2.67 million each year for FY 2018-19,FY 2019-20,and FY 2020-21,for a total of $18M.This funding strategy would keep the average PCI of the network at 75.This funding will come from Gas Tax,San Mateo County Measure A Congestion Relief, and Measure W. City of South San Francisco Printed on 4/1/2017Page1of2 powered by Legistar™ File #:17-342 Agenda Date:4/5/2017 Version:1 Item #:2. Costs Costs Costs Costs Costs Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total Gas Tax $1M $1M $1M $1M $1M $5M Measure A $1M $1M $1M $1M $1M $5M Measure W $3M $3M $667k $667k $666k $8M All Sources $5M $5M $2.67M $2.67M $2.66M $18M The City has substantial investment in their street network with a replacement cost of $184.1 million.Eighty- seven percent of the City’s street network is in the “Good”condition category,and 13 percent of the streets are in the “Poor”or “Very Poor”condition categories.As of January 2014,the analyses indicate that the City needs to spend $34 million in maintenance and rehabilitation over the next five years in order to essentially repair all streets.By doing so,streets can be maintained in “Good”condition with on-going preventative maintenance. The proposed $18 million in funding falls short of what is needed to bring all streets into good condition,but the overall network will remain at a PCI of 75 while moving some of the Poor and Very Poor streets into a Good condition. In conjunction with the street rehabilitation projects,handicap curb ramps will also be installed as needed at intersections,and bicycle safe grates will be installed on catch basins along designated bicycle routes.The cost of these improvements is included in the amounts noted above. FY 2016-2017 Measure W Pavement Maintenance Update Prior to street rehabilitation,needed ADA handicap curb ramps get installed on the streets that receive an overlay.The City has hired a contractor to construct approximately 180 curb ramps.To date,they have constructed 152 curb ramps and should complete the remainder by May 2017,depending on weather conditions. On the attached pages,Exhibit 1,entitled “2017 Street Rehabilitation Project,”shows the streets that will receive an asphalt overlay.This project is currently under design and should be under construction by late summer/early fall of 2017.Exhibit 2,entitled “2017 Street Maintenance Project,”shows streets located mostly in the West Winston Manor area to be slurry sealed.This project is also under design and should be under construction by early fall 2017.Exhibit 3 to Exhibit 6 show the proposed street to be repaired for the years 2018,2019,2020,and 2021,respectively.Typically,street projects are designed in the winter or spring and constructed by the summer or fall months. FUNDING Funding for this program is approved by City Council during their annual budget deliberations.For FY 2016- 17,City Council approved a Street Rehabilitation Program budget of $3,277,000,which is comprised of $3M of Measure W funds and $277,000 of Measure A funds. CONCLUSION This is an information update and does not require action by the Committee. City of South San Francisco Printed on 4/1/2017Page2of2 powered by Legistar™ Exhibit 1 2017 Street RehabilitationProjectCityofSouthSanFrancisco Test FeatureLegend2016Project 0 0.5 1 Miles Exhibit 2 2017 Street MaintenanceProjectCityofSouthSanFrancisco Test FeatureLegendOVERLAY SURFACE SEAL 0 0.5 1 Miles Blue lines represent proposed street rehabilitation project funded by Federal funds, not Measure W Funds. Exhibit 3 Proposed 2018 PavementProjectCityofSouthSanFrancisco Test FeatureLegendOVERLAY SURFACE SEAL 0 0.5 1 Miles Exhibit 4 Proposed 2019 PavementProjectCityofSouthSanFrancisco Test FeatureLegendOVERLAY SURFACE SEAL 0 0.5 1 Miles Exhibit 5 Proposed 2020 PavementProjectCityofSouthSanFrancisco Test FeatureLegendOVERLAY SURFACE SEAL 0 0.5 1 Miles Exhibit 6 Proposed 2021 PavementProjectCityofSouthSanFrancisco Test FeatureLegendOVERLAY SURFACE SEAL 0 0.5 1 Miles