HomeMy WebLinkAbout01.23.2023 SP Minutes @6:30
CALL TO ORDER Chair Del Rosario called the meeting to order at 6:32 p.m.
ROLL CALL Committee member Brosnan, present
Committee member Rey, absent
Committee member Zemke, present
Committee member Romero (alternate), absent
Vice Chair DeGuzman, present
Chair Del Rosario, present
AGENDA REVIEW
No changes.
REMOTE PUBLIC COMMENTS
• Cynthia Marcopolus, Resident
Submitted in advance of the meeting and read into the minutes.
What is the total to date of the cost to build the Community Civic Campus to date as of the
date of this meeting?
In response to the public comment, Director Chang stated that the budget for the Civic
Center is $103,000,000 and the actual spent to date is about $68,000,000.
WELCOME AND INTRODUCTIONS
Finance Director Karen Chang thanked the committee for attending the special meeting called
due to audit scheduling conflict.
MATTERS FOR CONSIDERATION
1. Motion to approve the Minutes from the meeting December 7, 2022
MINUTES
SPECIAL MEETING
MEASURE W CITIZENS’ OVERSIGHT COMMITTEE
CITY OF SOUTH SAN FRANCISCO
Monday, January 23, 2023
6:30 p.m.
TELECONFERENCE MEETING
This meeting is being held in accordance with the Brown Act as currently in effect under the
provisions of Assembly Bill 361 which allows attendance by members of the Measure W
Citizens’ Oversight Committee, City staff and the public to participate and conduct the
meeting by teleconference. Teleconference locations are not open to the public.
MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023
PAGE 2
Motion – Chair Del Rosario/Second – Committee Member Zemke: To approve the Minutes from
the meeting December 7, 2022, by roll call vote: AYES Committee member Brosnan, Committee
member Zemke, Vice Chair DeGuzman, Chair Del Rosario NAYS: None; ABSENT: Committee
member Ray; ABSTAIN: None
2. Report regarding a resolution acknowledging receipt of the draft Fiscal Year 2021-22
Annual Comprehensive Financial Report and approving a memorandum to City Council
independently verifying use of Measure W funds. (Karen Chang, Finance Director)
Referring to the Annual Comprehensive Financial Report (ACFR), Director Chang stated that
page 116 contains Measure W information. She summarized that the audit revenue for fiscal year
2021-22 is about $15.4 million and expenditures are about $11.5 million. Director Chang stated that
the information has been audited and is available for committee review. Director Chang then
addressed a question from Vice Chair DeGuzman related to a discrepancy between the auditor’s
presentation at the last meeting and what was printed on the audit report. Director Chang stated that
the report presented by the auditor was an unpublished draft undergoing internal control and was
updated to reflect the accurate financials following further review. Director Chang then opened the
floor for questions and discussion.
Vice Chair DeGuzman read from the Management’s Discussion and Analysis (MD&A) section
of the ACFR which states that the governmental fund expenditure increased by $30.2 million in the
prior year, primarily due to increase in project expenditures of the new Civic Campus Center and
asked if the expenditures referenced were part of the bond proceeds. Director Chang responded that
the $30.2 million references expenditures from the governmental fund which encompass funds from
the general fund which Measure W is only one component of. Director Chang redirected the
committee to focus on Measure W funds which are summarized on page 116 rather than the full
document. Deputy Director of Finance Jason Wong reiterated that the statement read by Vice Chair
DeGuzman refers to all government funds not specific to Measure W. Vice Chair DeGuzman
clarified that his question stems from his understanding that the committee is charged with Measure
W and the expenditures he is asking about are related to the Civic Campus, thus part of Measure W.
Director Chang stated Measure W is used for paying the debt service and is one resource used for
building the Civic Campus.
Vice Chair DeGuzman clarified that the $68 million presented earlier in the meeting in response
to the public questions were expenditures. Director Chang confirmed Vice Chair DeGuzman’s
statement and added that the $68 million is a number that represents the project from inception to
date as asked in the public comment where the item being discussed is related to fiscal year end
June 30, 2022. Vice Chair DeGuzman asked if the $68 million in expenditures related to the Civic
Center Campus are related to bond proceeds and revenues. In response, Director Chang stated that
the City has issued different tranches of bonds to finance the construction of the project, along with
impact fees, and that the Measure W revenue is used to pay back the bonds. She then clarified that
the bond proceeds are used to fund the project and compared the bond to a mortgage. Deputy
Director Wong clarified that the City issued $76 million in bonds for the LPR (Library, Parks &
Recreation) project and that the City is contributing another $25 million from Measure W revenues
to construct the LPR project. He then clarified that Measure W revenues are then used for debt
service payments to pay back the bonds over a period of approximately 25 years or the life of the
bond, similar to a mortgage payment with interest to accelerate project delivery as opposed to
collecting the money over time and delivering the project in 25 years.
MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023
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Vice Chair DeGuzman then referenced a section in the ACFR which that the debt service
increased by $6.9 million due to repayments beginning for 2021A bond issuance and capital outlay
expenses of $5.5 million were also related to the purchase of that land for the new fire station at 71
Camaritas Ave and asked if the bond issuance is related to Measure W. Director Chang reminded
the committee that the City issued three tranches of bonds 2020A, 2021A, and 2022A. She stated
that those bonds were issued to finance the Police Station, the LPR building and the Pool and Sports
Park. She further clarified that there is a period after the bond issuance that no payment is
necessary, so the city began payment on the 2021A bond in FY 2021-22. Vice Chair DeGuzman
asked if there was another bond that was issued to pay for the new fire station. Director Chang
reminded the committee that the ACFR section covers all government funds, which Measure W is a
subset of and clarified that the fire station land purchase is not part of Measure W.
Vice Chair DeGuzman then read a section of the ACFR referencing the budget adoption
timeline and revenue projections. He then asked if the city has current numbers through May if
projections are for June alone. Director Chang responded that projections are based on prior fiscal
year to budget 12 months ahead.
Vice Chair DeGuzman read that Measure W revenue increased by $2 million from $13.4 million
in fiscal year 2020-21 to $15.4 million primarily due to the City’s strong continued recovery from
the Covid-19 pandemic.
Committee Member Brosnan then asked for clarification if the Fire Station is no longer part of
Measure W. Director Chang stated that her earlier response was based on the section read related to
the land purchase which did not come from Measure W funds. Committee Member Brosnan stated
that he understood that the sale of 33 Arroyo was initially going to pay for the fire station. Director
Chang said that the Municipal Services Building (MSB) located at 33 Arroyo is still functional and
that there are discussions to determine what the city will do with the MSB and stated that she did
not want to speculate nor comment on the future of the MSB. Committee Member Brosnan then
asked where the money is going to come from for the building of the fire station. Director Chang
stated that there will be future discussions related to the funding of the fire station. Assistant City
Attorney Alexandra Wolf redirected the committee to the agendized item and suggested that the
discussion be added as an item to a future meeting.
2a. Resolution of the Measure W Citizens' Oversight Committee acknowledging receipt of the
draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approving
memorandum to City Council independently verifying use of Measure W funds.
Motion – Committee member Zemke/Second – Chair Del Rosario: To acknowledge receipt of the
draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approve memorandum to
City Council independently verifying use of Measure W funds.: AYES Committee member
Brosnan, Committee member Zemke, Vice Chair DeGuzman, Chair Del Rosario NAYS: None;
ABSENT: Committee member Ray; ABSTAIN: None
ADJOURNMENT
Being no further business, Chair Del Rosario adjourned the meeting at 7:20 p.m.
Submitted by: Approved by:
MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023
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_____________________ ______________________________
Amanda Parker-Govea Engy Del Rosario
Committee Secretary Chair
Approved by the Measure W Citizens’ Oversight Committee: / /