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Home My WebLink About08.01.2018 @630 Regular Measure W COCWednesday, August 1, 2018 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Measure W Citizens' Oversight Committee Regular Meeting Agenda August 1, 2018MeasureWCitizens' Oversight Committee Regular Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a Regular Meeting on Wednesday, August 1, 2018, at 6:30 p.m., in the City Council Chambers, Municipal Services Building, 33 Arroyo Drive, South San Francisco, California. Call To Order. Roll Call. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meetings of June 6, 2018.1. Report regarding the Community Civic Campus quarterly update for Quarter 4 Fiscal Year 2017-2018. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) 2. Report regarding Measure W Fiscal Year 2017-18 financial reports as of June 30, 2018. (Richard Lee, Director of Finance) 3. Presentation regarding Community Civic Campus debt financing (Sarah Hollenbeck, Managing Director, PFM Financial Advisors ) 4. Adjournment. Page 2CityofSouthSanFrancisco Printed on 8/31/2018 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-720 Agenda Date:8/1/2018 Version:1 Item #:1. Motion to approve the Minutes for the meetings of June 6, 2018. City of South San Francisco Printed on 7/27/2018Page1of1 powered by Legistar™ Call to Order. Time: 6:30 p.m. Roll Call. PRESENT: Chair Zemke, Vice Chair Wong, Committee Members Alcalde and De Paz ABSENT: Committee Member Brosnan PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION 1. Report regarding the Community Civic Campus quarterly update for Quarter 3 Fiscal Year 2017- 2018 (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) Dolores Montenegro, Kitchell Program Manager, provided an overview of the Smith Group public outreach to obtain input on the design. She mentioned the April 25 presentation to Council and upcoming meeting on June 13 where the Council would provide direction to begin the schematic design. She stated community outreach would continue through schematic design, which was anticipated through the end of 2018, with construction documents by mid-2019 and the project under construction in 2020. Chair Zemke stated he was pleased with the Smith Group public outreach. Ms. Montenegro attributed the success to the work of staff and Council, as well as the Smith Group. Vice Chair Wong asked about delayed payments. Ms. Montenegro explained the 30-45-day lag in processing payment requests. She stated $1.2 million had been spent and explained that MINUTES REGULAR MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 6, 2018 6:30 p.m. REGULAR MEASURE W COC MEETING JUNE 6, 2018 MINUTES PAGE 2 any unexpended funds would roll over to the next fiscal year. She discussed the conclusion of the initial phase with a $3 million expenditure. She stated the number would increase to $6-7 million in design. She stated the City’s rate was based on a time and rate basis. Vice Chair Wong asked about the list of contractors on the last page of the report. Ms. Montenegro discussed inclusion of the professional services anticipated in the budget, with Smith Group and Kitchell as the largest contracts. Mina Richardson asked if the design had changed based on the outreach. Ms. Montenegro discussed the initial massing models to determine sizes and square footage and increase in the Fire Station to accommodate a third bay. She stated there had been no change to programming. Ms. Richardson expressed concern about the cost of the project and questioned funding sources. She asked the status of the funding, full cost of the project and where the information could be found in the budget. She suggested remodeling the existing Fire Station and Library to save money. She discussed the need to replace the swimming pool and suggested building a new pool with Measure W funds. She discussed other bonds that fell short on funding. 2. Report regarding roles and scope of the Measure W Citizens’ Oversight Committee (Richard Lee, Director of Finance) Director Lee provided an overview of the Measure W funds and committee duties. He stated discussion of pension costs was beyond the scope of the committee. Committee Member Alcalde clarified his concern about the CalPERS deficit and use of Measure W funds to pay the unfunded liability. He discussed his right to freedom of speech. Committee Member De Paz requested a report on other projects Measure W funds might be used for. Vice Chair Wong commented on CalPERS unfunded liabilities and stated it was a statewide issue. She stated the committee did not have a say on the City’s budget. Chair Zemke asked if the bonds for construction costs of the Civic Campus would be tied to Measure W or a general obligation of the City. Director Lee stated they would be general obligation bonds. Committee Member Alcalde stated he had been told they were revenue bonds. Director Lee stated they would be lease revenue bonds, which were a general obligation of the general fund. Chair Zemke stated Measure W would be shown as a source of revenue to secure the bonds. Committee Member Alcalde asked what type of bonds would be used. Director Lee stated the City would be leasing assets owned by the City to secure the debt. Committee Member Alcalde stated it was a general obligation bond. Director Lee stated general obligation bonds required a vote of the people. REGULAR MEASURE W COC MEETING JUNE 6, 2018 MINUTES PAGE 3 Committee Member Alcalde stated he would believe the report from the bond counsel. Director Lee explained that bond proceeds would need to be available by 2020. Vice Chair Wong requested additional information on the bond issuing details. Director Lee stated he would provide additional information to clarify the City’s bond information. Vice Chair Wong asked if Measure W funding could be used to cover General Fund projects and asked how the committee could control that spending. Director Lee stated the budget process outlined the use of Measure W funds. Mina Richardson asked why the City had not borrow the full $172 million and questioned the 28 million gap to be made up by parcel sales and fundraisers. Chair Zemke stated it was premature to answer those questions but would be answered prior to issuance of bonds. Director Lee stated the more appropriate avenue for Ms. Richardson to receive information would be at the June 13, 2018 Council meeting. 3. Report regarding Measure W Fiscal Year 2017-18 financial reports as of April 30, 2018 (Richard Lee, Director of Finance) Director Lee summarized the Measure W financial reports. Chair Zemke asked when the information would be presented to the City Council. Director Lee stated he believed it was on the June 13 agenda. ADJOURNMENT At 7:12 p.m., Chair Zemke adjourned the meeting. Submitted by: Approved by: Gabriel Rodriguez, Deputy City Clerk William Zemke, Chairman City of South San Francisco City of South San Francisco Call to Order. Time: 7:13 p.m. Roll Call. PRESENT: Chair Zemke, Vice Chair Wong, Committee Members Alcalde and De Paz ABSENT: Committee Member Brosnan PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION 1. Report regarding the Public Works Department’s Five-Year Paving Plan update. (Matthew Ruble, Senior Civil Engineer) Engineer Ruble provided an update on the Five-Year Paving Plan outlining the pavement condition, $13.2 million allocated over the next five years, funding sources, proposed streets to be repaired, and use of Measure W funds. Committee Member Alcalde asked if Gas Tax funds were used. Engineer Ruble stated Gas Tax was not utilized for street paving. Director Lee stated the Gas Tax did not provide adequate funding for the City to invest in capital. In response to Committee Member Alcalde, Director Lee stated Gas Tax funds were used for storm drains. MINUTES SPECIAL MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, JUNE 6, 2018 6:31 p.m. REGULAR MEASURE W COC MEETING FEBRUARY 7, 2018 MINUTES PAGE 2 Committee Member De Paz asked if there was flexibility to the plan. Engineer Ruble explained that it was based on needs and funding projections conducted by a third party contractor. Vice Chair Wong asked if the estimate had changed. Engineer Ruble stated the Five-Year projection had changed based on the 2017 Road Survey. Mina Richardson asked how often the streets were evaluated. Engineer Ruble stated streets were evaluated every two years. Ms. Richardson asked the street value. Engineer Ruble stated the City was at 76. Ms. Richardson asked when streets were repaired rather than slurry sealed. Committee Member Alcalde asked if street repair was part of Public Works. Engineer Ruble stated it was and Public Works was repairing pot holes. ADJOURNMENT At 7:26 p.m., Chair Zemke moved and Member Alcalde seconded a motion to adjourn. The motion carried unanimously. Submitted by: Approved by: Gabriel Rodriguez, Deputy City Clerk William Zemke, Chairman City of South San Francisco City of South San Francisco City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-125 Agenda Date:8/1/2018 Version:1 Item #:2. Report regarding the Community Civic Campus quarterly update for Quarter 4 Fiscal Year 2017-2018.(Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) RECOMMENDATION It is recommended that the Measure W Citizens’Oversight Committee receive this Quarter 4 Fiscal Year 2017-18 report regarding the Community Civic Campus project.There are no actions for consideration at this time. BACKGROUND/DISCUSSION The Community Civic Campus project update is presented to the City Council and the Measure W Citizens’ Oversight Committee quarterly.Attached is the report that was presented to the City Council on July 25,2018. The same verbal presentation will be made to the Committee.At its regularly scheduled meeting on July 25, 2018,the City Council provided direction to staff and the Community Civic Campus architect to incorporate the following into the schematic design: 75,000 gross square feet of Parks &Recreation and Library buildings,including shared atrium/lobby space; 220 surface parking spaces,with future evaluation of the number of required parking spaces that could potentially be reduced in favor of open space; Police building with covered parking, exploring the possibility of solar panels; and 5,000 square feet community theater. A rendering of the Community Civic Campus as outlined above is included as Attachment 3. FISCAL IMPACT This item is informational and has no impact on the City budget. CONCLUSION The next quarterly update to the Committee will be presented in December 2018. Attachments: 1)Quarter 4 Budget Report 2)July 25, 2018 Staff Report 3)Community Civic Campus rendering City of South San Francisco Printed on 7/27/2018Page1of1 powered by Legistar™ Attachment 2 Measure W – Community Civic Campus - 2017/2018 Quarter 4 Budget Report Prior fiscal year budget of $2,500,000 was closed out and reconciled against expenditures in fiscal year 2016/2017. Total expenses in 2016/2017 were $382,566. The balance of $2,117,434 carried over into the current fiscal year. The budget for FY 2017-2018 is 5,803,443. The total budget inclusive of unexpended funds is $7,920,877. For Quarter 4, 2017/2018 $1,620,820 was expended. See Table 1 below for more detailed information. Numbers are rounded to the nearest dollar and explains minor discrepancies in totals. TABLE 1 Description 2017/2018 Budget A) Committed / Planned B) 2017/2018 Q1, Q2, Q3 Expended C) 2017/2018 Q4 Expended A-B-C) Committed minus Expended FINANCIAL BOND MANAGEMENT 81,721 81,721$ -$ -$ 81,721$ SUBTOTAL 81,721 81,721$ -$ -$ 81,721$ PRE-DESIGN TRAFFIC 12,200 11,783$ 11,297$ -$ 486$ ENVIRONMENTAL 98,560 98,560$ 69,183$ -$ 29,377$ APPRAISALS / OFFERS ***** SITE SURVEY 80,000 71,552$ 56,435$ 15,109$ 8$ NOT PROGRAMMED 1,159,240 -$ -$ -$ -$ SUBTOTALS 1,350,000 181,895$ 136,915$ 15,109$ 29,871$ DESIGN MASTER ARCHITECT 4,186,782 2,260,280$ -$ 1,489,952$ 770,328$ SPECIALTY CONSULTANTS 131,000 95,000$ -$ 22,200$ 72,800$ NOT PROGRAMMED 330,055 -$ -$ -$ -$ SUBTOTALS 4,647,837 2,355,280$ -$ 1,512,152$ 843,128$ PROGRAM MANAGEMENT PROGRAM MANAGEMENT 1,273,040$ 1,273,040$ 242,872$ 93,559$ 936,609$ OFFICE SUPPLIES 5,000$ 5,000$ 571$ -$ 4,429$ NOT PROGRAMMED 563,279$ -$ -$ -$ -$ SUBTOTALS 1,841,319$ 1,278,040$ 243,443$ 93,559$ 941,038$ 7,920,877$ 3,896,936$ 380,358$ 1,620,820$ 1,895,758$ Fiscal YTD Spent:2,001,179$ Note: Approved offer of$7.18M for PUC parcels will be funded from Measure W, Asset Seizure and Infrastructure Reserve. Figure 1 provides a visual of the summary information in Table 1 - funding committed to work tasks and expended amounts to date relative to the budget approved for FY17-18. The committed and expended are below the approved budget. This graph (over time) will show at-a-glance the pace of spending and confirm commitments remaining within the approved budget. FIGURE 1 There are several consultant contracts in place to support the project work. Table 2 provides a list of the contractors that have and are providing a range of specialty services for this project. Highlighted in blue are active contracts. Amounts shown reflect fiscal year budget approval. TABLE 2 Firm / Consultant Service Type Amount Approved Public Financial Management Financial (Bond Consultant) $81,724 Kimley Horn Traffic (supports CEQA) $69,582 Michael Baker CEQA $124,738 Kitchell Program Management $1,273,040 Ninyo & Moore Phase II Environmental and Geotechnical Services 126,650 BKF Site/Boundary Survey $70,650 Land Economics Consultants LLC Economic Study (supports SGJJR) $58,200 SmithGroupJJR Master Architect $2,260,280 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-120 Agenda Date:7/25/2018 Version:1 Item #: Report regarding the Community Civic Campus quarterly update for Quarter 4 Fiscal Year 2017-2018.(Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) RECOMMENDATION It is recommended that City Council receive this Quarter 4 Fiscal Year 2017-2018 report regarding the Community Civic Campus project and confirm direction regarding the recommended Master Plan to advance to Schematic Design. BACKGROUND This report provides an update on the Community Civic Campus project for Quarter 4 of Fiscal Year 2017- 2018, April 1, 2018 to June 30, 2018. The Community Civic Campus project proposes to build new Police,Fire,and Library and Parks &Recreation facilities.The project will be built at the northeast corner of El Camino Real and Chestnut Avenue and southeast corner of Arroyo Drive and Camaritas Avenue.Our current facilities are seismically unsafe and/or undersized/underequipped to meet the growing needs of our community and new facilities are needed. The new main community center will include a welcoming lobby and atrium area for multiple users,a large multipurpose room which will support public meetings as well as theatre performances,a new Library Hub,a new Parks and Recreation Hub,and outdoor space for passive and active recreation.Shared spaces between the Library and Parks and Recreation will allow both departments to maximize their programs for the community. The new Library Hub will provide larger,quieter spaces that more fully support reading,studying and the use of technology.Teens will have their own “hang out”spot.Four adjacent study rooms of various sizes will help students complete their homework.The Children’s Library will increase in size.In the expanded space,families will enjoy story times among the books in an area comfortably furnished.Early literacy stations will be added to the expanded picture book room for preschoolers.Set apart from the children’s area,the Adult Library will become a quiet reading sanctuary,with views,natural light,and comfortable seating.Finally,state-of-the-art, technology-based learning experiences will be offered in the Discovery Center.The new library and discovery center will feature programs covering a wide range of interests,from basic literacy and computer operation to writing code and building robots. The new Parks and Recreation Hub will provide flexible,adaptable classrooms and meeting rooms,in addition to specialized activity spaces to allow customized programs.The largest activity space will be larger than the current Social Hall.The new Social Hall will have storage for tables and chairs,and dividers so that smaller activities can also be offered while maximizing space utilization.The dance studios will be larger with appropriate flooring and adjacent dressing rooms.Classrooms will be designed for young children with adjacent restrooms to expand programming,and provide safety and operational control for staff supervising the children.A teaching kitchen will allow for cooking classes that can accommodate more students.Classrooms equipped with sinks,floor drains,and durable furnishings and finishes will allow for “messy”art and other creative activities.The combination of adjacent classrooms and meeting rooms will accommodate small conferences and meetings that require a lecture area and break-out rooms.There will be several smallmusicCityofSouthSanFranciscoPrintedon7/19/2018Page1of4 powered by Legistar™ File #:18-120 Agenda Date:7/25/2018 Version:1 Item #: conferences and meetings that require a lecture area and break-out rooms.There will be several small music rooms for piano, guitar, voice, or other types of music instruction. The new Police and Fire stations will be designed to the current Essential Services Code Requirement.It will be functional with efficient spaces to meet the operational needs of the public safety departments.The Police facility will include a 911 Emergency Center,support police patrol and spaces for administrative records, communications,investigations,property and evidence,classrooms,physical training,and a firing range. Eighty-one secured surface parking spaces will be provided.The parking spaces will allow for fleet parking and police employee parking.At times,when shift transitions are heavy,police employees will need to utilize parking in nearby areas.The Fire facility will include three apparatus bays,storage,living and dining areas, separate sleeping quarters for males and females,administration and 14 parking spaces for staff and public. These functional areas will provide the best environment for our fire employees and apparatus to efficiently and safely serve our community. DISCUSSION Master Plan Recommendation During Quarter 4,the Master Architect team continued working on validating the program concept with the public and city staff and completed community outreach efforts associated with this phase of the project.The outreach focused on obtaining public input regarding design preferences and user experiences.Findings from program validation and outreach were presented to the City Council on April 25,2018.The following meetings were held with City Council, Commissions, Committees and special events: City Council Study Sessions Parks and Recreation Commission (including Friends of Parks and Recreation) Library Commission (including Friends of Library) Planning Commission Cultural Arts Commission Bike and Pedestrian Committee Measure W Citizens’ Oversight Committee Neighborhood and Focus Group Meetings State of the City Address/Townhall Meeting Streets Alive! Parks Alive! Outreach was supplemented with printed information,surveys,website information,social media and email blasts. On June 13,2018,the project team presented to City Council a recommended Master Plan for moving forwarding into Schematic Design.Due to unprecedented construction cost escalation over the last few years, the recommended master plan reflected design compromises to contain project cost (e.g.surface parking, limited open space,higher building density).The recommendation was not well received by the majority of the City Council members.City Council shared concerns related to the Master Plan such as the need to better preserve the architectural vision presented by the Smith Group JJR,when selected as the project Master Architect. On July 13,2018,the project team presented to City Council a revised recommended Master Plan with a concept that more closely aligned with the vision presented by the Smith Group JJR during the Master Architect selection process.Attachment 1 reflects the fine-tuned recommended plan based on City Council City of South San Francisco Printed on 7/19/2018Page2of4 powered by Legistar™ File #:18-120 Agenda Date:7/25/2018 Version:1 Item #: discussion and the following describes the basic project parameters that will guide schematic design. 34 million will be used for program management and design. 169 million will be allocated to construct the BASE design package which will include the following: Site preparation and hard/soft landscaping $18M; Police building with 81 fenced/walled surface parking spaces $54M; 75,000 gross sq.ft.of Library and Parks &Recreation buildings,including shared atrium/lobby space 83M; and 100 parking spaces below the buildings and 120 surface parking spaces $14M. 14M is the construction cost estimate for the OPTIONAL design packages which will include the following: 5,000 gross sq. ft. Community Theatre/City Council Chamber $8M; Police parking canopy $2M; and Additional soft and hard landscaping $4M. The Fire Station estimated at $15 million will be designed but it will be built in a future phase when the MSB site is sold to a developer/interested party. Timing of this is to be determined. The cost estimates include a 10%contingency,and annual construction cost escalation of six percent over the next two and one-half years,as a hedge against rising construction costs.Escalating construction costs continue to be the highest risk to the project.As a further hedge against higher than expected construction costs,the project will have multiple design packages to allow for further construction phasing, if needed. Other Project Updates Additional project team efforts accomplished during this quarter include the following: Initiated communications and discussions with the Building Trades Council for the Project Labor/Stabilization Agreement (PLA); Completed cash flow analysis to inform timing of City bond rating and issuance; Completed Geotechnical Report to inform design team on requirements for design of building foundations; Initiated communications with Bay Area Rapid Transit (BART)regarding easement agreement to use BART property; Coordinated efforts with adjacent development projects,utility undergrounding efforts on Antoinette, Oak Avenue Extension design, and GBI improvements on El Camino Real; and Presented to the Measure W Citizens’Oversight Committee regarding the Fiscal Year 2017-18 Quarter 3 Report. During the upcoming quarter, the project team will: Advance the project to Schematic Design; Finalize negotiations with the Building Trades Council on the project-specific PLA; Complete BART tunnel survey to inform structural design; Continue discussions for easement agreement with BART; Continue coordinating efforts with adjacent projects; and Present project Quarter 4 report to the Citizens’ Oversight Committee in August. For Quarter 4,Fiscal Year 2017-18,$1,620,820 was expended.Total expenditures for Fiscal Year 2017-18 were City of South San Francisco Printed on 7/19/2018Page3of4 powered by Legistar™ File #:18-120 Agenda Date:7/25/2018 Version:1 Item #: For Quarter 4,Fiscal Year 2017-18,$1,620,820 was expended.Total expenditures for Fiscal Year 2017-18 were 2,001,179 leaving a balance of $5.9 million in unspent funds.These unspent funds will roll over to Fiscal Year 2018-19 and used to cover committed expenses.Attachment 2 is the budget summary and listing of active service agreements. FISCAL IMPACT This item has no impact on the City budget.The project budget for construction will be formally approved by City Council next year fiscal year. CONCLUSION The next quarterly update to City Council will be presented in October 2018. Attachments: 1.Recommended Master Plan 2.Project Budget Summary and Service Agreements City of South San Francisco Printed on 7/19/2018Page4of4 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-655 Agenda Date:8/1/2018 Version:1 Item #:3. Report regarding Measure W Fiscal Year 2017-18 financial reports as of June 30,2018.(Richard Lee,Director of Finance) RECOMMENDATION No formal action is needed. The report is for information only. BACKGROUND/DISCUSSION Attached for the Measure W Citizens’Oversight Committee’s information are Measure W financial reports through June 30, 2018. Attachment 1,the Fiscal Year (FY)2017-18 Measure W Revenue Detail Report,indicates that the City received 1,607,706 in revenue between May and June 2018,which includes the true-up for the first quarter of calendar year 2018,and the April 2018 advance from the California Department of Tax and Fee Administration.Year to date,the City has received $9,203,069 in Measure W revenues.Staff expects that the advances for May and June of 2018 will be received within the 60-day revenue accrual period,thus will be recorded in the revenues for FY 2017-18. As indicated in Attachment 3,the City expended $2,311,269 in measure W funds between May and June 2018. This principally reflects capital project expense allocations as follows,with accompanying project expense detail reports and supporting documentation provided in Attachments 4-6: Community Civic Campus (pf1707): $1,581,589; Antoinette Lane Underground Utility District (st1702): $26,320; and Year 2 of the 5-Year Paving Program (st1705): $681,010. The City Council approved a contract with Partnership Resources Group (PRG)in the amount of $76,000,to provide professional fundraising services for the Community Civic Campus project.In the reporting period,the City paid PRG $22,350. As of June 30,2018,the City expended $4,148,106 of Measure W funds in FY 2017-18.Compared to the FY 2017-18 Amended Budget of $13,900,705 reflected in Attachment 2,the budget remainder is $9,752,599.These funds,which represent unexpended budget appropriations for capital improvement projects,will be committed as a reserve for current capital projects and serve as a budget amendment in FY 2018-19. The balance sheet report,included as Attachment 7,and lists all assets,liabilities,and equities for Measure W, indicates a cash balance of $14.3 million as of June 30, 2018. City of South San Francisco Printed on 7/27/2018Page1of2 powered by Legistar™ File #:18-655 Agenda Date:8/1/2018 Version:1 Item #:3. CONCLUSION Measure W revenues and expenditures are expected to remain aligned with the FY 2017-18 adopted budget. The funding from available resources and projected revenues are expected to be sufficient to offset the cost of current year appropriations. Attachments: 1.FY 2017-18 June YTD Measure W Revenue Detail 2.FY 2017-18 June YTD Measure W Budget to Actual 3.FY 2017-18 June YTD Measure W Expenditure Detail 4.Project pf1707 Transaction Detail May - June 2018 5.Project st1702 Transaction Detail May - June 2018 6.Project st1705 Transaction Detail May - June 2018 7.Measure W (Fund 101) Balance Sheet Report June YTD City of South San Francisco Printed on 7/27/2018Page2of2 powered by Legistar™ 07/16/2018 CITY OF SOUTH SAN FRANCISCO 1 7:56AM Page:revdetl.rpt Revenue Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 June YTD Measure W Revenue Detail MEASUREW101 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 101-00000 NON EXPENSE ACCT 101-00000-30000 TAXES 101-00000-30207 MEASURE W AND USE TAX (0.5%) 9,168,433.00 0.00 7,595,362.09 1,573,070.91 82.84 895,705.641015/23/2018 gl_crj CR 67263 Line Description: Measure W Sales Tax Document Description : LOCAL SALES TAX 712,000.831016/25/2018 gl_crj CR 67833 Line Description: Measure W Sales Tax Document Description : LOCAL SALES TAX 101-00000-30207 MEASURE W AND USE TAX (0.5%) 1,607,706.47 9,203,068.56 100.389,168,433.00 -34,635.56 Total TAXES 100.381,607,706.47 9,203,068.569,168,433.00 -34,635.56 Total NON EXPENSE ACCT 100.381,607,706.47 9,203,068.569,168,433.00 -34,635.56 Total MEASURE W 100.381,607,706.47 9,203,068.569,168,433.00 -34,635.56 Grand Total 1,607,706.47 9,203,068.56 100.389,168,433.00 -34,635.56 1Page: ATTACHMENT 1 1A 1B 1A 1B Financial Status Balances Page 1 of 1 Criteria: As Of = 6/30/2018; Summarize by = Report,Fund,ObjectGroup,Object; Period = 0,1..12; Fund = 101 Object Title Month-To-Date Actual Year-To-Date Actual Year-To-Date Ado Budget Year-To-Date Adjustments Year-To-Date Adj Budget Year-To-Date Encumbrances Bdgt. to Act. Variance Pct. Spent Fund 101 -- MEASURE W Revenues Object Group 30000 -- TAXES 30207MEASURE W AND USE TAX (0.5%)712,000.83 9,203,068.56 9,168,433.00 0.00 9,168,433.00 0.00 (34,635.56)100.4% Total TAXES 712,000.83 9,203,068.56 9,168,433.00 0.00 9,168,433.00 0.00 (34,635.56)100.4% Total Revenues 712,000.83 9,203,068.56 9,168,433.00 0.00 9,168,433.00 0.00 (34,635.56)100.4% Expenditures Object Group 5000 -- SUPPLIES & SERVICES 5005PROFESSIONAL & SPECIALIZED SVCS 22,350.00 22,350.00 0.00 76,000.00 76,000.00 53,650.00 0.00100.0% Total SUPPLIES & SERVICES 22,350.00 22,350.00 0.00 76,000.00 76,000.00 53,650.00 0.00 100.0% Object Group 6000 -- CAPITAL OUTAY 6001LAND 0.00 0.00 2,440,861.00 0.00 2,440,861.00 0.00 2,440,861.000.0% Total CAPITAL OUTAY 0.00 0.00 2,440,861.00 0.00 2,440,861.00 0.00 2,440,861.00 0.0% Object Group 9000 -- TRANSFERS 9510TRANSFER OUT TO CAPITAL IMPROV 2,288,919.26 4,148,105.84 9,168,433.00 4,732,272.49 13,900,705.49 0.00 9,752,599.6529.8% Total TRANSFERS 2,288,919.26 4,148,105.84 9,168,433.00 4,732,272.49 13,900,705.49 0.00 9,752,599.65 29.8% Total Expenditures 2,311,269.26 4,170,455.84 11,609,294.00 4,808,272.49 16,417,566.49 53,650.00 12,193,460.65 25.7% Total MEASURE W (1,599,268.43)5,032,612.72 (2,440,861.00)(4,808,272.49)(7,249,133.49)(53,650.00)(12,228,096.21)(68.7%) Total (1,599,268.43)5,032,612.72 (2,440,861.00)(4,808,272.49)(7,249,133.49)(53,650.00)(12,228,096.21)(68.7%) ATTACHMENT 2 07/16/2018 CITY OF SOUTH SAN FRANCISCO 1 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 NON EXPENSEACCT00000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-00000-6000 CAPITAL OUTAY 101-00000-6001 LAND 0.00 0.00 2,440,861.000.002,440,861.00 0.00 Total CAPITAL OUTAY 0.000.00 0.00 2,440,861.000.002,440,861.00 0.000.00 0.00 0.00 2,440,861.002,440,861.00TotalNONEXPENSEACCT 1Page: ATTACHMENT 3 07/16/2018 CITY OF SOUTH SAN FRANCISCO 2 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 CITYCOUNCIL01000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-01000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalCITYCOUNCIL 2Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 3 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 CITYCLERK02000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-02000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalCITYCLERK 3Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 4 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 CITYTREASURER03000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-03000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalCITYTREASURER 4Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 5 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 CITYATTORNEY04000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-04000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalCITYATTORNEY 5Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 6 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 CITYMANAGER05000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-05000-5000 SUPPLIES & SERVICES 101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 0.00 0.00 0.000.000.00 0.00 76,000.005/18/2018 budadj BA 05.18.18JC1 101LineDescription: BA correction- Reso#44-2018 Document Description : RESO#44-2018 11,175.006/5/2018 invoice IN PRG #SSF1802 101LineDescription: COMM CIV CAMPUS FUNDRAISING PR Document Description : COMM CIV CAMPUS FUNDRAISING PRG, 6/1/18 Vendor: 108252 PARTNERSHIP RESOURCES GROUP Check # 268399 11,175.006/5/2018 invoice IN PRG #SSF1801 101LineDescription: COMMUNITY CIVIC CAMPUS FUND RA Document Description : COMM CIV CAMPUS FUND RAISING CONSULTANT Vendor: 108252 PARTNERSHIP RESOURCES GROUP Check # 268102 22,350.00 22,350.00 29.41101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 0.00 53,650.0076,000.00 101-05101-5999 PROJ ACCT SUPPLIES & SCVS 0.00 0.00 0.000.000.00 0.00 76,000.005/16/2018 budadj BA 05.16.18JC3 101LineDescription: 6MO TERM-FUNDRAISING CONSULTAN Document Description : RESO 44-2018 BA#18.027 PARTNERSHIP RES G 76,000.005/18/2018 budadj BA 05.18.18JC1 101LineDescription: BA correction-Reso#44-2018 Document Description : RESO#44-2018 Total SUPPLIES & SERVICES 29.4122,350.00 0.00 53,650.0022,350.0076,000.00 29.4122,350.00 22,350.00 0.00 53,650.0076,000.00TotalCITYMANAGER 6Page: 3A 3B 07/16/2018 CITY OF SOUTH SAN FRANCISCO 7 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 FINANCEDEPARTMENT06000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-06000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalFINANCEDEPARTMENT 7Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 8 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 NON-DEPARTMENTAL07000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-07000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalNON-DEPARTMENTAL 8Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 9 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 HUMANRESOURCES09000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-09000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalHUMANRESOURCES 9Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 10 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 ECONOMIC & COMMUNITY DEVELOPMENTDEPT10000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-10000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalECONOMIC & COMMUNITY DEVELOPMENT DEPT 10Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 11 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 FIREDEPARTMENT11000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-11000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalFIREDEPARTMENT 11Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 12 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 POLICEDEPARTMENT12000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-12000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalPOLICEDEPARTMENT 12Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 13 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 PUBLICWORKS13000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-13000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalPUBLICWORKS 13Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 14 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 LIBRARYDEPARTMENT15000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-15000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalLIBRARYDEPARTMENT 14Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 15 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 INFORMATION TECHNOLOGYDEPARTMENT16000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-16000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalINFORMATIONTECHNOLOGYDEPARTMENT 15Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 16 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 PARKS & RECREATIONDEPARTMENT17000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-17000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00 0.000.00 0.00 0.00 0.000.00TotalPARKS & RECREATION DEPARTMENT 16Page: 07/16/2018 CITY OF SOUTH SAN FRANCISCO 17 8:06AM Page:expdetl.rpt Expenditure Detail Report 05/01/2018 through 06/30/2018 Periods: 11 through 12 FY 2017-18 JUNE YTD MEASURE W EXPENDITURE DETAIL MEASUREW101 CIP99000 Prct UsedBalance Year-to-date Encumbrances Year-to-date ExpendituresExpenditures Adjusted AppropriationAccountNumber 101-99000-9000 TRANSFERS 1,859,186.580.00101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.0013,900,705.49 12,041,518.91 13.37 1,255,456.115/23/2018 rev alloc GJ pf1707 101LineDescription: Project: pf1707 Allocation Document Description : Project: pf1707 Allocation 62,190.765/23/2018 rev alloc GJ st1702 101LineDescription: Project: st1702 Allocation Document Description : Project: st1702 Allocation 111,065.625/23/2018 rev alloc GJ st1705 101LineDescription: Project: st1705 Allocation Document Description : Project: st1705 Allocation 1,255,456.115/23/2018 rev alloc GJ RVpf1707 101LineDescription: Project: pf1707 Allocation rev Document Description : Project: pf1707 Allocation reversal 62,190.765/23/2018 rev alloc GJ RVst1702 101LineDescription: Project: st1702 Allocation rev Document Description : Project: st1702 Allocation reversal 111,065.625/23/2018 rev alloc GJ RVst1705 101LineDescription: Project: st1705 Allocation rev Document Description : Project: st1705 Allocation reversal 1,581,588.866/30/2018 rev alloc GJ pf1707 101LineDescription: Project: pf1707 Allocation Document Description : Project: pf1707 Allocation 26,320.006/30/2018 rev alloc GJ st1702 101LineDescription: Project: st1702 Allocation Document Description : Project: st1702 Allocation 681,010.406/30/2018 rev alloc GJ st1705 101LineDescription: Project: st1705 Allocation Document Description : Project: st1705 Allocation 2,288,919.26 4,148,105.84 29.84101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.00 9,752,599.6513,900,705.49 Total TRANSFERS 29.842,288,919.26 0.00 9,752,599.654,148,105.8413,900,705.49 29.842,288,919.26 4,148,105.84 0.00 9,752,599.6513,900,705.49TotalCIP 25.402,311,269.26 4,170,455.84 0.00 12,247,110.6516,417,566.49TotalMEASUREW Grand Total 2,311,269.26 4,170,455.84 25.400.00 12,247,110.6516,417,566.49 17Page: 3A 3B paTran Project Expense Transaction Detail Report Page:1 7/16/2018 8:00AM CITY OF SOUTH SAN FRANCISCO 5/1/2018through6/30/2018 Project Number #pf1707 COMMUNITY CIVIC CAMPUS Hours Labor Benefits OtherTotalAccount #DescriptionReferenceDate Phase #100 PRELIMINARY STUDIES COMMUNITY CIVIC CAMPUS BKF ENG E510-99995-5999 9,274.00 9,274.005/11/2018 18040007 025716 BKF ENGINEERS Check: 267568 5/18/2018 COMMUNITY CIVIC CAMPUS BKF PRO E510-99995-5999 5,835.005/15/2018 18050237 025716 BKF ENGINEERS Check: 267568 5/18/2018 COMM CIV CAMPUS LAND ECONOMICSE510-99995-5999 12,765.00 12,765.006/11/2018 1801-01 107895 LAND ECONOMICS CONSULTANTS LLC Check: 268376 6/20/2018 COMMUNITY CIVIC CAMPUS LAND EC E510-99995-5999 7,955.00 7,955.006/11/2018 1801-02 107895 LAND ECONOMICS CONSULTANTS LLC Check: 268263 6/15/2018 COMMUNITY CIVIC CAMPUS LAND EC E510-99995-5999 1,480.00 1,480.006/11/2018 1801-03 107895 LAND ECONOMICS CONSULTANTS LLC Check: 268263 6/15/2018 Phase Total:100 PRELIMINARY STUDIES 0.00 0.00 0.00 31,474.00 37,309.00 Phase #110 DESIGN COMMUNITY CIVIC CAMPUS SMITHGR E510-99995-5999 510,883.39 510,883.395/7/2018 0129841 107999 SMITHGROUPJJR INC Check: 267450 5/11/2018 COMMUNITY CIVIC CAMPUS SMITHGR E510-99995-5999 487,104.72 487,104.725/7/2018 0130293 107999 SMITHGROUPJJR INC Check: 267450 5/11/2018 CCC SGJJR (Program/Outreach/CaE510-99995-5999 491,964.36 491,964.365/25/2018 0131072R 107999 SMITHGROUPJJR INC Check: 267879 5/30/2018 COMM CIVIC CAMPUS, SMITH GROUP E510-99995-5999 487,478.34 487,478.346/20/2018 0131637 107999 SMITHGROUPJJR INC Check: 268952 7/11/2018 Phase Total:110 DESIGN 0.00 0.00 0.00 1,977,430.81 1,977,430.81 Phase #160 PROJECT MANAGEMENT COMMUNITY CIV CAMPUS KITCHELL E510-99995-5999 51,220.00 51,220.005/15/2018 78646 106730 KITCHELL CEM Check: 267688 5/23/2018 COMM CIV CAMPUS, KITCHELL PROG E510-99995-5999 37,245.00 37,245.006/24/2018 79463 106730 KITCHELL CEM Check: 268926 7/11/2018 COMMUNITY CIVIC CAMPUS, THE CO E510-99995-5999 3,107.396/25/2018 1055 108377 THE COLLECTIVE POTENTIAL LLC Check: 268882 7/6/2018 Phase Total:160 PROJECT MANAGEMENT 0.00 0.00 0.00 88,465.00 91,572.39 Project Number Total:pf1707 COMMUNITY CIVIC CAMPUS 0.00 0.00 0.00 2,097,369.81 2,106,312.20 GRAND TOTAL: 0.00 0.00 0.00 2,097,369.81 2,106,312.20 1Page: ATTACHMENT 4 4A 4B 4C 4D 4E 4F 4G 4H 4I 4J 4K 4L 4A 4B 4C 4D 4E 4F 4G 4H 4I 4J 4K 4L paTran Project Expense Transaction Detail Report Page:1 7/16/2018 8:01AM CITY OF SOUTH SAN FRANCISCO 5/1/2018through6/30/2018 Project Number #st1702 UUD RULE 20A ANTOINETTE LN Hours Labor Benefits OtherTotalAccount #DescriptionReferenceDate Phase #100 PRELIMINARY STUDIES 13) co#13 OPEN line for Antoi E510-99999-5999 3,920.00 3,920.005/7/2018 14100038-41 104472 SWINERTON MGMT & CONSULTING Check: 267377 5/9/2018 13) co#13 OPEN line for Antoi E510-99999-5999 18,200.00 18,200.005/7/2018 14100038-43 104472 SWINERTON MGMT & CONSULTING Check: 267377 5/9/2018 13) co#13 OPEN line for Antoi E510-99999-5999 4,200.00 4,200.006/4/2018 14100038-45 104472 SWINERTON MGMT & CONSULTING Check: 268516 6/22/2018 Phase Total:100 PRELIMINARY STUDIES 0.00 0.00 0.00 26,320.00 26,320.00 Project Number Total:st1702 UUD RULE 20A ANTOINETTE LN 0.00 0.00 0.00 26,320.00 26,320.00 GRAND TOTAL: 0.00 0.00 0.00 26,320.00 26,320.00 1Page: ATTACHMENT 5 5A 5B 5C 5A 5B 5C paTran Project Expense Transaction Detail Report Page:1 7/16/2018 8:01AM CITY OF SOUTH SAN FRANCISCO 5/1/2018through6/30/2018 Project Number #st1705 STREET REHABILITATION PROGRAM FY16-17 Hours Labor Benefits OtherTotalAccount #DescriptionReferenceDate Phase #110 DESIGN Task Order 2017-4, Roadway andE510-99999-5999 2,165.00 2,165.005/8/2018 0065563 000273 DKS ASSOCIATES Check: 267304 5/9/2018 Task Order 2017-4, Roadway andE510-99999-5999 11,035.00 11,035.005/18/2018 0065757 000273 DKS ASSOCIATES Check: 268478 6/22/2018 Task Order 2017-4, Roadway andE510-99999-5999 3,567.49 3,567.495/18/2018 0065922 000273 DKS ASSOCIATES Check: 267661 5/23/2018 Task Order 2017-4, Roadway andE510-99999-5999 490.00 490.006/21/2018 0066716 000273 DKS ASSOCIATES Check: 268478 6/22/2018 Phase Total:110 DESIGN 0.00 0.00 0.00 17,257.49 17,257.49 Phase #120 CONSTRUCTION TASK ORDER 2017-1 STREET SURFA E510-99999-5999 1,125.00 1,125.005/7/2018 872035508 106415 NCE Check: 267441 5/11/2018 2018-2: Construction Services E510-99999-5999 3,250.89 3,250.895/16/2018 22109 000737 WILSEY HAM, INC Check: 267607 5/18/2018 Task Order 2018-1: 2016 STREETE510-99999-5999 20,003.00 20,003.005/16/2018 3343 105927 ANCHOR ENGINEERING, INC.Check: 268459 6/22/2018 Materials Testing and Special E510-99999-5999 6,122.50 6,122.506/6/2018 218529 104960 NINYO AND MOORE GEOTECHNICAL Check: 268002 6/6/2018 2018-2: Construction Services E510-99999-5999 7,327.30 7,327.306/21/2018 22159 000737 WILSEY HAM, INC Check: 268526 6/22/2018 2016 Street Rehabilitation Pro E510-99999-5999 574,281.22 574,281.226/21/2018 4 000391 INTERSTATE GRADING & PAVING IN Check: 268578 6/27/2018 Task Order 2018-1: 2016 STREETE510-99999-5999 46,267.00 46,267.006/25/2018 3366 105927 ANCHOR ENGINEERING, INC.Check: 268537 6/27/2018 2018-G4: Soil Classification -E510-99999-5999 5,376.00 5,376.006/29/2018 219153 104960 NINYO AND MOORE GEOTECHNICAL Check: 268855 7/6/2018 2016 Street Rehabilitation Pro E510-99999-5999 982,969.99 982,969.996/29/2018 5 000391 INTERSTATE GRADING & PAVING IN Check: 268842 7/6/2018 Phase Total:120 CONSTRUCTION 0.00 0.00 0.00 1,646,722.90 1,646,722.90 Project Number Total:st1705 STREET REHABILITATION PROGRAM FY16-17 0.00 0.00 0.00 1,663,980.39 1,663,980.39 GRAND TOTAL: 0.00 0.00 0.00 1,663,980.39 1,663,980.39 1Page: ATTACHMENT 6 6A 6B 6C 6D 6E 6F 6G 6H 6I 6J 6K 6L 6M 6A 6B 6C Invoice Approval (IA) - 5 Project: Street Rehabilitation Project 2017-18 Project Number: st1705 Process Document: IA - 5 Overall Due Date: Current Workflow Step: Finance Approval Step Due Date: Subject: DKS ASSOCIATES - 0066716 Status: Approved Invoice Information Compile all backup documentation into one PDF file. Attach PDF document to Invoice Documentation data field. Vendor Invoice Number: 0066716 Vendor Invoice Date: 06.13.2018 Period From: 03.01.2018 Period To: 05.31.2018 Invoice Documentation: Seng-copier18061914310.pdf Tracking Info CM Signature: N/A CM Approval Date: PM Signature: Matthew Ruble PM Approval Date: 06.20.2018 Division Manager Signature: Richard Cho Division Manager Approval Date: 06.20.2018 Director Signature: Director Approval Date: Finance Info 6D Check Number: Check Date: Check Amount: 0.00 Commitment Invoice Details Status: Approved Approved: 06.20.2018 (Richard Cho) Commitment: 0101608 - ON CALL CONSULTING TRAFFIC ENGINEERING SERVICES Company/Contact: DKS ASSOCIATES Date Received: 06.20.2018 Date Due: Commitment Invoice Custom Fields Migrated: No Invoice Items Commitment Item # Description Budget Line Item Invoiced To Date Retained To Date Invoice Amount Retainage Percent Retained This Invoice 1 Contract Amount 120- 040 90,578.12 0.00 490.00 0.00% 0.00 Totals 90,578.12 0.00 490.00 0.00 Attached Documents File Name Attached By Date Attached Step Seng-copier18061914310.pdf Jung, Kari-Admin City of South San Francisco) 06.20.2018 Start Invoice Approval Street Rehabilitation Project 2017-18 11:02:57 PM, 6/20/2018 Street Rehabilitation Project 2017-18 Invoice Approval:#5 Subject:DKS ASSOCIATES - 0066716 Creator:Jung, Kari-Admin Date Created:06.20.2018 08:31AM Process Date Due: Open:Yes Accepted By: Current Step:Finance Approval Status:Approved Date Due: Comments 6E 6F 6G 6H Invoice Approval (IA) - 2 Project:Street Rehabilitation Project 2017-18 Project Number: st1705 Process Document: IA - 2 Overall Due Date: Current Workflow Step: Finance Approval Step Due Date: Subject:WILSEY HAM, INC - 22159 Status:Approved Invoice Information Compile all backup documentation into one PDF file. 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Vendor Invoice Number: 22159 Vendor Invoice Date: 06.11.2018 Period From:05.01.2018 Period To:05.31.2018 Invoice Documentation:Seng-copier18061912331.pdf Tracking Info CM Signature:N/A CM Approval Date: PM Signature:Matthew Ruble PM Approval Date: 06.19.2018 Division Manager Signature: Richard Cho Division Manager Approval Date: 06.20.2018 Director Director 6I Signature:Approval Date: Finance Info Check Number: Check Date: Check Amount:0.00 Commitment Invoice Details Status:Approved Approved:06.20.2018 (Richard Cho) Commitment:0101910 - ON CALL CIVIL ENGINEERING SERVICES FY 17-18 Company/Contact:WILSEY HAM, INC Date Received:06.19.2018 Date Due: Commitment Invoice Custom Fields Migrated:No Invoice Items Commitment Item Description Budget Line Item Invoiced To Date Retained To Date Invoice Amount Retainage Percent Retained This Invoice 1 Contract Amount 120 040 21,852.71 0.00 7,327.30 0.00%0.00 Totals 21,852.71 0.00 7,327.30 0.00 Attached Documents File Name Attached By Date Attached Step Seng copier18061912331.pdf Jung,Kari Admin City of South San Francisco) 06.19.2018 Start Invoice Approval (IA) - 3 Project: Street Rehabilitation Project 2017-18 Project Number: st1705 Process Document: IA - 3 Overall Due Date: Current Workflow Step: Finance Approval Step Due Date: Subject: INTERSTATE GRADING & PAVING IN - 4 Status: Approved Invoice Information Compile all backup documentation into one PDF file. Attach PDF document to Invoice Documentation data field. Vendor Invoice Number: 4 Vendor Invoice Date: 05.22.2018 Period From: 04.01.2018 Period To: 04.30.2018 Invoice Documentation: Seng-copier18061913090.pdf Tracking Info CM Signature: N/A CM Approval Date: PM Signature: Matthew Ruble PM Approval Date: 06.19.2018 Division Manager Signature: Richard Cho Division Manager Approval Date: 06.20.2018 Director Signature: Justin Lovell Director Approval Date: 06.20.2018 6J Finance Info Check Number: Check Date: Check Amount: 0.00 Commitment Invoice Details Status: Approved Approved: 06.20.2018 (Justin Lovell) Commitment: 0101781 - 2016 STREET REHABILITATION PROJECT Company/Contact: INTERSTATE GRADING & PAVING IN Date Received: 06.19.2018 Date Due: Commitment Invoice Custom Fields Migrated: No Invoice Items Commitment Item # Description Budget Line Item Invoiced To Date Retained To Date Invoice Amount Retainage Percent Retained This Invoice 1 Contract Amount 120- 050 778,531.22 0.00 574,281.22 0.00% 0.00 2 Contingency Construction) 120- 090 0.00 0.00 0.00 0.00% 0.00 Totals 778,531.22 0.00 574,281.22 0.00 Attached Documents File Name Attached By Date Attached Step Seng-copier18061913090.pdf Jung, Kari-Admin City of South San Francisco) 06.19.2018 Start Invoice Approval Street Rehabilitation Project 2017-18 10:59:42 PM, 6/20/2018 Street Rehabilitation Project 2017-18 Invoice Approval:#3 Subject:INTERSTATE GRADING & PAVING IN - 4 Creator:Jung, Kari-Admin Date Created:06.19.2018 01:17PM Process Date Due: Open:Yes Accepted By: Current Step:Finance Approval Status:Approved Date Due: Comments Invoice Approval IA)1 Project:Street Rehabilitation Project 2017 18 Project Number:st1705 Process Document: IA 1 Overall Due Date: Current Workflow Step: Finance Approval Step Due Date: Subject:ANCHOR ENGINEERING,INC. 3366 Status:Approved Invoice Information Compile all backup documentation into one PDF file. Attach PDF document to Invoice Documentation data field. Vendor Invoice Number: 3366 Vendor Invoice Date: 06.01.2018 Period From:05.01.2018 Period To:05.31.2018 Invoice Documentation:Seng copier18061912330.pdf Tracking Info CM Signature:N/A CM Approval Date: PM Signature:Matthew Ruble PM Approval Date:06.19.2018 Division Manager Signature: Richard Cho Division Manager Approval Date: 06.20.2018 Director Signature:Justin Lovell Director Approval Date: 06.25.2018 6K Finance Info Check Number: Check Date: Check Amount:0 Commitment Invoice Details Status:Approved Approved:06.25.2018 Justin Lovell) Commitment:0101745 ON CALL CONSTRUCTION INSPECTION SERVICES STREET REHABILITATION PROJECT FY 17 18 Company/Contact:ANCHOR ENGINEERING,INC. Date Received:06.19.2018 Date Due: Commitment Invoice Custom Fields Migrated:No Invoice Items Commitment Item Description Budget Line Item Invoiced To Date Retained To Date Invoice Amount Retainage Percent Retained This Invoice 1 Contingency Construction) 120 090 119,941.81 0.00 46,267.00 0.00%0.00 Totals 119,941.81 0.00 46,267.00 0.00 Attached Documents File Name Attached By Date Attached Step Seng copier18061912330.pdf Jung,Kari Admin City of South San Francisco) 06.19.2018 Start Invoice Approval (IA) - 7 Project: Street Rehabilitation Project 2017-18 Project Number: st1705 Process Document: IA - 7 Overall Due Date: Current Workflow Step: Finance Approval Step Due Date: Subject: NINYO AND MOORE GEOTECHNICAL - 219153 Status: Approved Invoice Information Compile all backup documentation into one PDF file. Attach PDF document to Invoice Documentation data field. Vendor Invoice Number: 219153 Vendor Invoice Date: 06.22.2018 Period From: 04.01.2018 Period To: 05.25.2018 Invoice Documentation: Ninyo Moore invoice 219153.pdf Tracking Info CM Signature: N/A CM Approval Date: PM Signature: Matthew Ruble PM Approval Date: 06.26.2018 Division Manager Signature: Justin Lovell Division Manager Approval Date: 06.29.2018 Director Signature: Director Approval Date: 6L Finance Info Check Number: Check Date: Check Amount: 0 Commitment Invoice Details Status: Approved Approved: 06.29.2018 (Justin Lovell) Commitment: 0101895 - ON CALL GEOTECHNICAL ENGINEERING AND MATERIALS TESTING SERVICES FY 17-18 Company/Contact: NINYO AND MOORE GEOTECHNICAL Date Received: 06.26.2018 Date Due: Commitment Invoice Custom Fields Migrated: No Invoice Items Commitment Item # Description Budget Line Item Funding Rule Invoiced To Date Retained To Date Invoice Amount Retainage Percent Retained This Invoice 1 Contract Amount 120- 040 MeasureW- 100 7,973.50 0.00 5,376.00 0.00% 0.00 Totals 7,973.50 0.00 5,376.00 0.00 Attached Documents File Name Attached By Date Attached Step Ninyo Moore invoice 219153.pdf Jung, Kari-Admin City of South San Francisco) 06.26.2018 Start ti -JOM/n90 & AA.oo~eI,• I' ~eotechnical and Environmenral Sclenees Consultants Attn . Engineering Department CITY OF SOUTH SAN FRANCISCO 315 Maple Avenue South San Francisco , CA 94080 Environmental Services Soil Classification INVOICE Romney Alffint.re betwee n Del Monte Avenue & Alta Loma School Entrance South San Francisco , California Ninyo & Moore Task Order No. 2018-G4 June 22 , 2018 Project No: Invoice No : 403243001 219153 Invoice No. 2 for services provided from April 1 through May 25 , 2018 for environmental consulting services related to the Romney Avenue soil investigation project in South San Francisco , California. Ninyo & Moore's services for this invoice period included field activities related to soil sampling , laboratory analysis , and report preparation . Tax ID No. 33-0269828 Professional Services Task 002 Soil Sampling Analysis Hours Rate Sr. Staff Engineer/Geologist/Scientist Hild , Helen 4/6/2018 3.50 125.00 Hild , Helen 4/10/2018 1.00 125.00 Hild , Helen 5/2/2018 .50 125.00 Hild , Helen 5/3/2018 .50 125.00 Hild , Helen 5/10/2018 1.00 125.00 Staff Engineer/Geologist/Scientist Tur":!an , Asha 5fi/2018 1.00 115.00 Turman , Asha 5/8/2018 8 .00 115.00 Total Labor DRILLING 5/11/2018 VTSDrilling ,LLC N&M193 -5.8 .18 LAB TESTING 5/18/2018 TestAmerica Laboratories, 72161475 -5 .16.18 Inc . 5/8/2018 Total Subcontractor Services Field Vehicle Usage Total Units 1.0 times 8 .0 Hours @ 10.00 Amount 437.50 125.00 62.50 62 .50 125.00 115.00..,.,_ __ 920.00 1,508.00 265.50 1,n3.so 80.00 80.00 571 O Ruffin Road • San Diego, California 92123 • Phone (858) 57 6-1 000 • Fax (858) 57 6-9600 1,847.50 1,773.50 80.00 San Diego • Irvine • Los Angeles • Rancho Cucamonga • Oakland • San Francisco • San Jose , Sacramento Las Vegas • Phoenix • Tucson • Frescott Valley • Denver • Broomfield • Houston PO~ 01 o \ gl\5 9t l ::W'?-\ io,, ((J(JJ Project 403243001 CITY OF SSF/ROMNEY/SOIL CLASSIFICATION Task 003 Reporting Principal Engineer/Geologist/Scientist Larson , Kristopher 5/18/2018 Project Engineer/Geologist/Scientist Sims , Peter 5/17/2018 Sr . Staff Engineer/Geologist/Scientist Hild , Helen 5/17/2018 Technical Illustrator/CAD Operator Kreml , Anni 5/17/2018 Data Processing/Technical Editing Nino , Vanessa 5/25/2018 Pietrusa , David 5/1/2018 Total Labor Hours 3 .00 4 .00 2 .00 1.00 2.00 50 TOTAL THIS INVOICE Task order Summary Task 1: No change Task 2 : $4 ,600 82 .9% $3 ,816.00 $0 $3 ,701 .00 Task 3: $1 ,700 98 .53 $1 ,675 .00 $0 $1 ,675 .00 Invoice Total $5,376.00 Invoice Rate Amount 195.00 585.00 145.00 580 .00 125.00 250.00 85.00 85.00 70 .00 140.00 70 .00 35 .00 5710 Ruffin Road • san Diego, California 92123 • Phone {858) 576-1000 • Fax (858} 576-9600 219153 1,675.00 5,376.00 san Diego • Irvine • Los Angeles • Rancho Cucamonga • Gaklana • san Francisco , san Jose , Sacramento Las Vegas • Phoenix • Tucson • Prescott Valley • Denver • Broomfield • Houston Page2 Invoice Approval (IA) - 6 Project: Street Rehabilitation Project 2017-18 Project Number: st1705 Process Document: IA - 6 Overall Due Date: Current Workflow Step: Finance Approval Step Due Date: Subject: INTERSTATE GRADING & PAVING IN - 5.2 Status: Approved Invoice Information Compile all backup documentation into one PDF file. Attach PDF document to Invoice Documentation data field. Vendor Invoice Number: 5.2 Vendor Invoice Date: 06.19.2018 Period From: 05.01.2018 Period To: 05.31.2018 Invoice Documentation: Intersate #5.pdf Tracking Info CM Signature: N/A CM Approval Date: PM Signature: Matthew Ruble PM Approval Date: 06.25.2018 Division Manager Signature: Richard Cho Division Manager Approval Date: 06.29.2018 Director Signature: Justin Lovell Director Approval Date: 07.05.2018 6M Finance Info Check Number: Check Date: Check Amount: 0 Commitment Invoice Details Status: Approved Approved: 07.05.2018 (Justin Lovell) Commitment: 0101781 - 2016 STREET REHABILITATION PROJECT Company/Contact: INTERSTATE GRADING & PAVING IN Date Received: 06.25.2018 Date Due: Commitment Invoice Custom Fields Migrated: No Invoice Items Commitment Item # Description Budget Line Item Funding Rule Invoiced To Date Retained To Date Invoice Amount Retainage Percent Retained This Invoice 1 Contract Amount 120- 050 MeasureW- 100 1,761,501.21 0.00 982,969.99 0.00% 0.00 2 Contingency Construction) 120- 090 MeasureW- 100 0.00 0.00 0.00 0.00% 0.00 Totals 1,761,501.21 0.00 982,969.99 0.00 Attached Documents File Name Attached By Date Attached Step Intersate #5.pdf Jung, Kari-Admin City of South San Francisco) 06.25.2018 Start CITY OF SOUTH SAN FRANCISCO Contractor Payment Request Summary Sheet PROJECT INFORMATION: CHANGE ORDER SUMMARY: PROJECT : 20 16 Street Rehabilitation Project Change Order Change Order Number Amount Previously CONTRACTOR: Interstate Grading and Paving , Inc. 1,2,3,4 s (62 ,466.oo: ADDRESS : 128 South Maple Avenue , South San Francisco , CA 94080 Approved this PROJECT NO : ST1705 5,6 ,7,8 $ 355 ,087.60 PAYMENT NO : #5 INVOICE NO : #5 .2 PERIOD ENDING : May 31, 2018 Total Amount: s 292,621 .60 CONTRACT INFORMATION: 1 Original Contract Amount $ 2 ,201 ,659.00 2 Alternate #1 Amount $ 372 ,810.00 3 Approved Change Orders $ 285,222.60 4 CURRENTCONTRACTAMOUNT $ 2,859,691 .60 PAYMENT INFORMATION: fCIXIS!III Thl1 f!Clm! h.Qm 5 Total Work Completed $ 819,507 .00 $ 1,034,705.25 $ 1,854,212.25 6 Less Retention 5% $ 40,975.35 $ 51 ,735.26 $ 92,710.61 7 Less Withholds and Deducts $ -$ -$ - 8 Net Earnings $ 778,531 .65 $ 982,969.99 $ 1,761 ,501 .64 9 Less Previous Net Earnings $ 778,531 .65 10 Other Adjustments (Describe): $ - 11 NET DUE THIS PAYMENT s 982,969.99 SIGNATORIES: Submi~::=7C ..::~ co7RADOR • Interstate Grading and Paving, Inc. Date: #1/4, /2 V Recommended By : ~4 Date: (;,/!?/Lr · Appro ed By: s, ...... ·~, .... 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s 0. 0% s 0. 0% s 0. 0% S 0. 0% s 0. 0% s 0 0% s 0. 0% 0. 0% s 0. 0% S 0. 0% 0. 0% s 0. 0% S 0. 0% 0. 0% s 0 0% S To t a l 1 2 0 9 3 6 7 5 21 5 3 3 8 7 0 73 7 2 7 4 0 CU R R E N T CO N T R A C T AM O U N T 2, 8 6 7 0 9 0 6 0 8 4 0 1 8 1 1 0 1 0 3 4 2 9 7 8 5 32 o o 1 8 5 4 2 1 1 8 0 CO N T R A C T O R CE R T I F I C A T I O N T h e u n d e r s i g n e d C o n t r a c t o r ce r t i f i e s t h a t t o t h e b e s t o f t h e C o n t r a c t o r s k n o w l e d g e i n f o n n a t i o n a n d b e l i e f t h e W o r k c o v e r e d b y t h i s P a y m e n t R e q u e s t h a s b e e n c o m p l e t e d in a c c o r d a n c e w i t h t h e C o n t r a c t D o c u m e n t s th a t a l l a m o u n t s h a v e b e e n p a i d b y t h e C o n t r a c t o r f o r W o r k f o r w h i c h p r e v i o u s P a y m e n t R e q u e s t s w e r e i s s u e d a n d p a y m e n t s re c e i v e d f r o m t h e O w n e r a n d th a t p a y m e n t s h o w n a b o v e is n o w d u e Q J L J c I 41 v L r e l a l a C V r5 z l By T i t l e Da t e r General Ledger Balances Page 1 of 1 Criteria: As Of = 6/30/2018; Period = 0,1..12; Summarize By = Report,Fund,ObjectGroup,Object; Fund = 101 Object Title Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance Fund 101 -- MEASURE W Object Group 11000 -- CURRENT ASSETS 11101 CASH AND INVESTMENT 8,124,448.51 11,838,204.21 5,639,891.49 14,322,761.23 11208 ACCOUNTS RECEIVABLE - OTHER 1,165,700.00 0.00 1,165,700.00 0.00 Total CURRENT ASSETS 9,290,148.51 11,838,204.21 6,805,591.49 14,322,761.23 Object Group 21000 -- CURRENT LIABILITIES 21101 ACCOUNTS PAYABLE 0.00 22,350.00 22,350.00 0.00 Total CURRENT LIABILITIES 0.00 22,350.00 22,350.00 0.00 Object Group 27000 -- FUND BALANCES 27001 FUND BALANCE 0.00 0.00 4,732,272.49 (4,732,272.49) 27202 RESERVE FOR ENCUMBRANCE 0.00 22,350.00 76,000.00 (53,650.00) 27304 DES FOR CURRENT CAPITAL PROJ.(4,732,272.49)4,732,272.49 0.00 0.00 27472 DESIGNATED FOR CIVIC CAMPUS (4,557,876.02)0.00 0.00 (4,557,876.02) Total FUND BALANCES (9,290,148.51)4,754,622.49 4,808,272.49 (9,343,798.51) Object Group 28000 -- CONTROL ACCOUNTS 28001 ENCUMBRANCES 0.00 76,000.00 22,350.00 53,650.00 28003 APPROPRIATION CONTROL 0.00 76,000.00 4,884,272.49 (4,808,272.49) 28004 BUDGETED FUND BALANCE 0.00 4,884,272.49 76,000.00 4,808,272.49 28005 REVENUE CONTROL 0.00 1,165,700.00 10,368,768.56 (9,203,068.56) 28006 EXPENDITURE CONTROL 0.00 5,639,891.49 1,469,435.65 4,170,455.84 Total CONTROL ACCOUNTS 0.00 11,841,863.98 16,820,826.70 (4,978,962.72) Total MEASURE W 0.00 28,457,040.68 28,457,040.68 0.00 Total 0.00 28,457,040.68 28,457,040.68 0.00 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-656 Agenda Date:8/1/2018 Version:1 Item #:4. Presentation regarding Community Civic Campus debt financing (Sarah Hollenbeck,Managing Director,PFM Financial Advisors ) RECOMMENDATION This is an information item. No formal action is required. BACKGROUND/DISCUSSION During the previous meeting of the Measure W Citizens’Oversight Committee,the committee members expressed an interest in receiving a clearer understanding of how the City will finance the cost of the Community Civic Campus.PFM,as the City’s financial advisor,will present the attached information in response to the committee’s request. City of South San Francisco Printed on 7/27/2018Page1of1 powered by Legistar™ CITY OF SOUTH SAN FRANCISCO MEASURE W PROGRAM FINANCING OVERVIEW August 1, 2018 Measure W approved a local half-cent sales tax in November 2015 The tax became effective April 1, 2016 The tax has a 30-year term, through March 31, 2046 The tax is to be used for maintaining and enhancing locally controlled City services, including funding for the Community Civic Campus Program Measure W Overview 1 The Program includes the design and construction of a new Library and Park & Recreation Facility, a new Police station, and a new Fire station A notice of proceed has to be issued to Smith Group JJR, the Master Architect, to start the design process Construction is projected to begin in February 2020 Majority of the construction costs will be funded through the issuance of lease revenue bonds or certificates of participation Community Civic Campus Program 2 Lease revenue bonds or certificates of participation are secured by a pledge of lease payments in respect of an essential asset that is owned by the City. The leased asset may or may not be the facilities funded by the bond proceeds For the Community Civic Campus, the City’s General Fund will be pledged to make the lease payments, and Measure W sales tax revenues will be used as the budgetary source for the payments Lease revenue bonds and COPs are not viewed legally as debt" because payment is tied to an annual appropriation As a result, lease revenue bonds are seen by investors as providing weaker security and typically carry ratings that are one or two notches below an issuer’s general obligation rating Lease Revenue Bonds / Certificates of Participation 3 Bond Financing Timeline 4 The lease revenue bond financing process typically takes three to four months to complete Key steps include the drafting of legal and disclosure documents, City Council approval, and obtaining credit ratings Date Event Week 1-3 •Select financing team participants Begin drafting of legal and disclosure documents Week 3-7 •Legal and disclosure document drafting and review Week 8-10 •City Council approval process Rating agency meetings Week 12 •Receive ratings Distribute offering document to investors Week 14 •Bond Pricing Week 16 •Bond Closing In determining the timing of issuance for the Measure W program, there are a number of important factors to consider: Interest rate risk Level of project cost and timing certainty Lease revenue bond structuring requirements Tax law compliance Credit rating considerations Negative arbitrage Risks and Considerations 5 MMD AAA Index Since 1993 6 Tax-exempt interest rates remain well below historic averages, despite recent increases 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 2 year 5 year 10 year 30 year 5-Year 10-Year 30-Year Min 0.62% 1.29% 1.93% Max 5.60% 6.15% 6.95% Current 1.91% 2.41% 2.92% Average 2.84% 3.57% 4.49% MMD Rates as of July 17, 2018 Given the low level of current interest rates, it is reasonable to be concerned about borrowing sooner rather than later However, greater certainty about project costs and greater certainty about construction timing are two important benefits of borrowing closer to the time funds are needed For lease revenue bonds, structuring the bonds appropriately requires knowledge of when the projects will be completed Bond interest must generally be capitalized during construction Rating agencies and investors expect capitalized interest to extend six months beyond the project completion date Why Wait to Borrow? 7 Rating agencies also want to have confidence that identified funding sources will be sufficient to complete the project Borrowers often wait until construction bids have been received to issue bonds Federal tax law generally requires bond proceeds to be fully expended within three years of issuance Based on “reasonable expectations” at the time of issuance With short-term reinvestment rates remaining low relative to long-term borrowing rates, the cost of carrying unspent bond proceeds is also a consideration Why Wait to Borrow? Cont’d 8 Thank You