HomeMy WebLinkAbout12.05.2018 @630 Regular Measure W COCWednesday, December 5, 2018
6:30 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Measure W Citizens' Oversight Committee
Regular Meeting Agenda
December 5, 2018MeasureWCitizens' Oversight
Committee
Regular Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a
Regular Meeting on Wednesday, December 5, 2018, at 6:30 p.m., in the City Council Chambers, Municipal
Services Building, 33 Arroyo Drive, South San Francisco, California.
Call To Order.
Roll Call.
Public Comments.
MATTERS FOR CONSIDERATION
Motion to approve the Minutes for the meeting of October 3, 2018.1.
Report regarding the Community Civic Campus quarterly update for Quarter 1 Fiscal
Year 2018/19. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell
Program Manager)
2.
Report regarding a presentation of the draft Comprehensive Annual Finance Report
for the fiscal year ended June 30, 2018 (Amber Coatney, Audit Supervisor, Maze and
Associates)
3.
Report transmitting Measure W Fiscal Year 2018-19 reports through October 31,
2018 (Richard Lee, Director of Finance)
4.
Adjournment.
Page 2CityofSouthSanFrancisco Printed on 1/17/2019
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1066 Agenda Date:12/5/2018
Version:1 Item #:1.
Motion to approve the Minutes for the meeting of October 3, 2018.
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Call to Order. Time: 6:30 p.m.
Roll Call. PRESENT: Chair William Zemke, Vice Chair Christine Wong,
Committee Members Herman Alcalde, Mike Brosnan, and
Luis Alberto Fernandez De Paz
ABSENT: William Romero (alternate)
PUBLIC COMMENTS
Mina Richardson.
MATTERS FOR CONSIDERATION
1. Motion to approve the Minutes from the meeting of April 4, 2018 and August 1, 2018.
MOTION
Chair Zemke moved and Committee Member Alcalde seconded a motion to approve the minutes.
The question was called and the motion carried unanimously.
2. Presentation of audit overview by independent auditor. (Katherine Yuen, CPA, Vice President,
Maze and Associates)
Katherine Yuen presented an overview of the audit process and Measure W funds.
Vice Chair Wong asked about the audit sampling and if Measure W was separated from the
General Fund. Ms. Yuen explained the focus on income statements, confirmation of revenue
fund, and selection of transactions for expenditures. She discussed the judgmental approach.
MINUTES
REGULAR MEETING
MEASURE W CITIZENS’
OVERSIGHT COMMITTEE
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, OCTOBER 3, 2018
6:30 p.m.
REGULAR MEASURE W COC MEETING OCTOBER 3, 2018
MINUTES PAGE 2
Vice Chair Wong asked about internal controls and travel policies. Ms. Yuen explained that if
a travel reimbursement was selected they would review the policy.
In response to Chair Zemke, Ms. Yuen explained review of risk assessment and provided
examples.
3. Report transmitting Measure W Fiscal Year 2017-18 year-end results. (Richard Lee, Director of
Finance)
Finance Director Richard Lee provided highlights on the Measure W Fiscal Year 2017-18
year-end results including Periods 13-16, California Department of Tax and Fee
Administration, revenue and expenditures.
In response to Committee Member Herman, City Manager Futrell discussed the Civic Campus
design, estimated at $210 million. He stated the Fire Station would be completed when the
existing building was sold. He stated the cost of designing the Fire Station was included.
Chair Zemke asked about the four-month window for schematic design. City Manager Futrell
indicated the design would be presented to the Council and the public on November 14, 2018.
He stated the project was being designed to fall under the $210 million estimate.
In response to Committee Member Herman, Finance Director Lee explained that the roll-over
was $7.3 million and the cash balance was $9.4 million.
Chair Zemke requested a bimonthly report of the on-hand amount. Finance Director Lee
stated, as actuals came in, the cash projections were revised in the event bonding process
could be delayed.
Vice Chair Wong suggested correcting the date on the revenue report. Finance Director Lee
explained the finance system nuance.
Mina Richardson asked about the stage. City Manager Futrell explained that the Library,
Parks and Recreation, and Community Theater was being designed so that, if the bids were
over estimates, the theater construction could be postponed. He stated the Fire Department
construction costs would be negotiated as part of the sale of City Hall.
In response to Chair Zemke, City Manager Futrell discussed options for Council meetings if
the theater was not built.
ADJOURNMENT
At 6:54 p.m., Chair Zemke adjourned the meeting.
Submitted by: Approved by:
Krista Martinelli, City Clerk William Zemke, Chairman
City of South San Francisco City of South San Francisco
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-126 Agenda Date:12/5/2018
Version:1 Item #:2.
Report regarding the Community Civic Campus quarterly update for Quarter 1 Fiscal Year 2018/19.(Marian
Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager)
RECOMMENDATION
It is recommended that the Measure W Citizens’Oversight Committee receive this Quarter 1 Fiscal Year
2018/2019 report regarding the Community Civic Campus project.
BACKGROUND/DISCUSSION
This quarterly report was presented to City Council November 14, 2018. The staff report is attached.
FISCAL IMPACT
This item is informational and has no impact on the City budget.
CONCLUSION
The next quarterly update to the Citizens’ Oversight Committee will be presented in February 2019.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1062 Agenda Date:12/5/2018
Version:1 Item #:3.
Report regarding a presentation of the draft Comprehensive Annual Finance Report for the fiscal year ended
June 30, 2018 (Amber Coatney, Audit Supervisor, Maze and Associates)
RECOMMENDATION
This is an information item only.
BACKGROUND/DISCUSSION
Maze and Associates,the City of South San Francisco’s independent auditor,conducted a comprehensive audit
of the City’s financial statements for the fiscal year ended June 30,2018 in accordance with U.S.generally
accepted auditing standards. The auditor’s responsibilities include:
Express an opinion about whether the financial statements are fairly presented; and
Plan and perform the audit to obtain reasonable,but not absolute,assurance that the financial statements
are free of material misstatement;
The audit scope includes the following actions:
Perform risk assessment brainstorming and planning
Create audit plan tailored to the City and sector
Transactions cycles subject to control testing and sampling
Transactions cycles testing
Transactions and balances tested in total
Evaluate overall duty assignment including
Information system controls tests
Perform compliance tests
The auditors have completed their fieldwork,which included an interim audit in May 2018,followed by the
final audit in October 2018.Attachment 1 provides excerpts from the draft Comprehensive Annual Financial
Report (CAFR)for the fiscal year (FY)ended June 30,2018,that are within the Measure W Citizens’Oversight
Committee’s purview.
FISCAL IMPACT
None
CONCLUSION
The information contained in the draft FY 2017-18 CAFR is consistent with the information presented to the
Measure W Citizens’Oversight Committee throughout FY 2017-18.The independent audit was conducted in
accordance with U.S.generally accepted auditing standards,and the CAFR was prepared in accordance with
U.S. generally accepted accounting principles.
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File #:18-1062 Agenda Date:12/5/2018
Version:1 Item #:3.
Attachments
1.Excerpts from FY 2017-18 CAFR
2.PowerPoint Presentation
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REVIEW DRAFT 11/30/2018 2:50 PM
SUPPLEMENTARY INFORMATION
ATTACHMENT 1
REVIEW DRAFT 11/30/2018 2:50 PM
GENERAL FUND
The General Fund is the City’s primary operating fund. It accounts for all financial resources of the general
government, except those required to be accounted for in another fund. The General Fund is comprised of
the following:
GENERAL PURPOSE FUND
This fund accounts for resources traditionally associated with government, such as administration, public
safety, library, parks maintenance, and recreation, outside of those accounted for in other funds.
MEASURE W FUND
This fund accounts for revenue as the result of the voter-approved one-half percent sales and use tax.
Revenues are committed for maintenance and enhancement of local services.
General Purpose Measure W Total
ASSETS
Cash and investments $25,762,213 $11,885,837 $37,648,050
Receivables:
Accounts 5,774,877 1,959,169 7,734,046
Accrued interest 213,239 213,239
Due from other funds 70,000 70,000
Inventory 106 106
Restricted cash and investments 200,000 200,000
Properties held for redevelopment 20,582,335 20,582,335
Total Assets $52,602,770 $13,845,006 $66,447,776
LIABILITIES
Accounts payable $1,307,966 $1,307,966
Accrued salaries and benefits 3,027,256 3,027,256
Other payable 290,552 290,552
Deposits 411,025 411,025
Unearned revenue 124,085 124,085
Total Liabilities 5,160,884 5,160,884
FUND BALANCES
Nonspendable 106 106
Restricted 20,582,335 20,582,335
Committed 2,934,541 $13,791,356 16,725,897
Assigned 4,280,672 53,650 4,334,322
Unassigned 19,644,232 19,644,232
Total Fund Balances 47,441,886 13,845,006 61,286,892
Total Liabilities and Fund Balances $52,602,770 $13,845,006 $66,447,776
CITY OF SOUTH SAN FRANCISCO
GENERAL FUND
COMBINING BALANCE SHEETS
JUNE 30, 2018
Intra-Fund
Transactions
General Purpose Measure W Elimination Total
REVENUES
Property taxes $34,143,627 $34,143,627
Sales taxes 17,567,674 $11,162,238 28,729,912
Transient occupancy taxes 13,978,533 13,978,533
Franchise Fees 4,403,493 4,403,493
Other taxes 5,869,611 5,869,611
Intergovernmental 2,610,233 2,610,233
Interest and rentals 2,846,967 2,846,967
Licenses and permits 14,674,809 14,674,809
Charges for services 10,924,668 10,924,668
Fines and forfeitures 423,604 423,604
Other 266,872 266,872
Total Revenues 107,710,091 11,162,238 118,872,329
EXPENDITURES
Current:
City Council 239,264 239,264
City Clerk 660,306 660,306
City Treasurer 135,218 135,218
City Attorney 996,380 996,380
City Manager 2,668,715 22,351 2,691,066
Finance 3,080,769 3,080,769
Non-departmental 1,049,187 1,049,187
Human Resources 1,541,524 1,541,524
Fire 26,059,072 26,059,072
Police 26,639,009 26,639,009
Public Works 5,014,343 5,014,343
Parks and Recreation 15,468,370 15,468,370
Library 5,379,836 5,379,836
Economic and Community Development 7,722,689 7,722,689
Total Expenditures 96,654,682 22,351 96,677,033
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 11,055,409 11,139,887 22,195,296
OTHER FINANCING SOURCES (USES)
Proceeds from sale of capital assets 3,990,605 3,990,605
Transfers in 6,269,262 (2,440,861) 3,828,401
Transfers out (13,732,838) (6,585,030) 2,440,861 (17,877,007)
Total Other Financing Sources (Uses) (3,472,971) (6,585,030) (10,058,001)
Net Change in Fund Balances before special items 7,582,438 4,554,857 12,137,295
Special Item (7,154,626) (7,154,626)
Net Change in Fund Balances 427,812 4,982,669
Fund balances (deficits) - July 1 47,014,074 9,290,149 56,304,223
Fund balances (deficits) - June 30 $47,441,886 $13,845,006 $61,286,892
CITY OF SOUTH SAN FRANCISCO
GENERAL FUND
COMBINING SCHEDULE OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 2018
CITY OF SOUTH SAN FRANCISCO
GENERAL FUND
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL (NON GAAP LEGAL BASIS)
FOR THE YEAR ENDED JUNE 30, 2018
Variance with
Final Budget
Actual Positive
Original Final Amount (Negative)
Resources (inflows):
Property taxes $26,877,714 $33,760,827 $34,143,627 $382,800
Sales taxes 16,279,876 16,279,876 17,567,674 1,287,798
Transient occupancy taxes 14,800,000 14,800,000 13,978,533 (821,467)
Franchise fees 4,000,000 4,000,000 4,403,493 403,493
Other taxes 6,043,065 5,343,065 5,869,611 526,546
Intergovernmental 7,024,542 2,020,600 2,610,233 589,633
Interest and rentals 6,480,863 7,000,863 2,846,967 (4,153,896)
Licenses and permits 9,232,477 10,232,477 14,674,809 4,442,332
Charges for services 8,934,001 9,329,002 10,924,668 1,595,666
Fines and forfeitures 818,500 163,500 423,604 260,104
Other 174,991 174,991 266,872 91,881
Amounts available for appropriation 100,666,029 103,105,201 107,710,091 4,604,890
Charges to appropriations (outflows)
City Council 246,918 246,917 239,264 7,653
City Clerk 642,681 666,810 660,306 6,504
City Treasurer 130,861 130,861 135,218 (4,357)
City Attorney 913,092 1,038,092 996,380 41,712
City Manager 1,960,599 3,091,257 2,861,732 229,525
Finance 2,595,665 3,365,768 3,423,017 (57,249)
Non-departmental 1,080,967 1,108,503 1,107,187 1,316
Human Resources 1,625,221 1,675,257 1,698,958 (23,701)
Fire 26,373,610 26,906,873 26,763,505 143,368
Police 27,864,737 27,654,237 26,639,009 1,015,228
Public Works 4,315,409 4,976,637 5,339,181 (362,544)
Parks and Recreation 15,553,369 15,929,220 15,649,568 279,652
Library 5,361,133 5,575,195 5,394,725 180,470
Economic and Community Development 7,216,002 10,772,828 10,027,304 745,524
Total charges to appropriations 95,880,264 103,138,455 100,935,354 2,203,101
OTHER FINANCING SOURCES (USES)
Proceeds from sale of capital assets 3,990,600 3,990,605 5
Transfers in 1,772,505 1,800,705 6,269,262 4,468,557
Transfers out (2,920,600) (6,592,401) (13,732,838) (7,140,437)
Total Other Financing Sources (Uses) (1,148,095) (801,096) (3,472,971) (2,671,875)
NET CHANGE IN FUND BALANCES BEFORE SPECIAL ITEMS 3,637,670 (834,350) 3,301,766 4,136,116
Special Item (7,154,626) (7,154,626)
Net Change in Fund Balances $3,637,670 ($834,350) (3,852,860) ($3,018,510)
Fund Balance - July 1 47,014,074
Adjustment to budgetary basis:
Encumbrance adjustments 4,280,672
Fund Balance - June 30 $47,441,886
Budgeted Amounts
General Purpose
Variance with Variance with
Final Budget Final Budget
Actual Positive Actual Positive
Original Final Amount (Negative) Original Final Amount (Negative)
26,877,714 $33,760,827 $34,143,627 $382,800
9,168,433 $9,168,433 $11,162,238 $1,993,805 25,448,309 25,448,309 28,729,912 3,281,603
14,800,000 14,800,000 13,978,533 (821,467)
4,000,000 4,000,000 4,403,493 403,493
6,043,065 5,343,065 5,869,611 526,546
7,024,542 2,020,600 2,610,233 589,633
6,480,863 7,000,863 2,846,967 (4,153,896)
9,232,477 10,232,477 14,674,809 4,442,332
8,934,001 9,329,002 10,924,668 1,595,666
818,500 163,500 423,604 260,104
174,991 174,991 266,872 91,881
9,168,433 9,168,433 11,162,238 1,993,805 109,834,462 112,273,634 118,872,329 6,598,695
246,918 246,917 239,264 7,653
642,681 666,810 660,306 6,504
130,861 130,861 135,218 (4,357)
913,092 1,038,092 996,380 41,712
76,000 76,001 (1) 1,960,599 3,167,257 2,937,733 229,524
2,595,665 3,365,768 3,423,017 (57,249)
1,080,967 1,108,503 1,107,187 1,316
1,625,221 1,675,257 1,698,958 (23,701)
2,440,861 2,440,861 2,440,861 28,814,471 29,347,734 26,763,505 2,584,229
27,864,737 27,654,237 26,639,009 1,015,228
4,315,409 4,976,637 5,339,181 (362,544)
15,553,369 15,929,220 15,649,568 279,652
5,361,133 5,575,195 5,394,725 180,470
7,216,002 10,772,828 10,027,304 745,524
2,440,861 2,516,861 76,001 2,440,860 98,321,125 105,655,316 101,011,355 4,643,961
3,990,600 3,990,605 5
1,772,505 1,800,705 6,269,262 4,468,557
9,168,433) (13,900,705) (6,585,030) 7,315,675 (12,089,033) (20,493,106) (20,317,868) 175,238
9,168,433) (13,900,705) (6,585,030) 7,315,675 (10,316,528) (14,701,801) (10,058,001) 4,643,800
2,440,861) (7,249,133) 4,501,207 11,750,340 1,196,809 (8,083,483) 7,802,973 15,886,456
7,154,626) (7,154,626)
2,440,861) ($7,249,133) 4,501,207 $11,750,340 $1,196,809 ($8,083,483) 648,347 $8,731,830
9,290,149 56,304,223
53,650 4,334,322
13,845,006 $61,286,892
Budgeted Amounts Budgeted Amounts
Measure W Total
Independent Auditor Presentation
For fiscal year ended June 30, 2018
City of South San Francisco
Amber Coatney
Audit Supervisor
1
ATTACHMENT 2
Annual Audit
Maze and Associates – independent of
the City.
Audit timing:
Interim – May 2018
Final – October 2018
Audit to be completed – December 2018
2
Annual Audit (Continued)
Audit was conducted according to:
1.Auditing standards generally accepted in the
USA
2.Government Auditing Standards issued by the
Comptroller General of the United States of
America.
3
Result of Audit
Unmodified (clean) opinion
Fairly stated, in all material respects
Conformity with accounting principles
generally accepted (GAAP) in the USA
4
Measure W Financial Statements
Balance Sheets
Combining Schedule of Revenues,
Expenditures, and Changes in Fund
Balance
Combing Schedule of Revenue,
Expenditures, and Changes in Fund
Balance – Budget and Actual
5
QUESTIONS?
6
We are in the business to help our clients succeed”
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:18-1063 Agenda Date:12/5/2018
Version:1 Item #:4.
Report transmitting Measure W Fiscal Year 2018-19 reports through October 31,2018 (Richard Lee,Director
of Finance)
RECOMMENDATION
This is an information only item.
BACKGROUND/DISCUSSION
Attached for the Measure W Citizens’Oversight Committee’s information are Measure W financial reports
through October 31, 2018 for Fiscal Year (FY) 2018-19.
Attachment 1,the Fiscal Year (FY)2018-19 Measure W Revenue Detail Report,indicates that the City received
2,346,514 in revenue through October 31,2018,which accounts for the advances for July and August 2018
from the California Department of Tax and Fee Administration.As reflected in the revenue detail report and
supporting documents,the advance for May 2018 in the amount of $806,092 and true up for the second quarter
of 2018 in the amount of $1,153,078 were accrued for FY 2017-18.
As indicated in Attachment 2,the adopted budget for FY 2018-19 includes $9,452,874 in total appropriations,
primarily for support of the City’s capital improvement plan.Through October 31,2018,the City expended
1,207,923 in Measure W.As such,the total remaining budget for FY 2018-19 is $8,244,951.The Community
Civic Campus project allocated $1,162,668 in cost to Measure W,and the Underground Utility District (UUD)
for Antoinette Lane allocated $11,730 in cost.Project expense detail reports and supporting documentation are
provided for the capital projects noted above via Attachment 3 and Attachment 4.
The balance sheet report,included as Attachment 5,lists all assets,liabilities,and equities for Measure W,and
reports a cash balance of $13,717,134 as of October 31, 2018.
CONCLUSION
Measure W revenues were received and accounted for accurately.Measure W funds were spent in a manner
consistent with the Measure W ballot measure language,and within the FY 2018-19 authorized appropriation
limit.
Attachments:
1.FY 2018-19 Measure W Revenue Detail October 2018 YTD
2.FY 2018-19 Measure W Expenditure Detail October 2018 YTD
3.FY 2018-19 Project pf1707 Transaction Detail October 2018 YTD
4.FY 2018-19 Project st1702 Transaction Detail October 2018 YTD
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File #:18-1063 Agenda Date:12/5/2018
Version:1 Item #:4.
5.FY 2018-19 Measure W Balance Sheet Report October 2018 YTD
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11/28/2018
CITY OF SOUTH SAN FRANCISCO
1
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Page:revdetl.rpt Revenue Detail Report
07/01/2018 through 10/31/2018
Periods: 0 through 4
FY 2018-19 Measure W Revenue Detail Oct 2018 YTD
MEASUREW101
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
101-00000 NON EXPENSE ACCT
101-00000-30000 TAXES
101-00000-30207 MEASURE W AND USE TAX (0.5%) 9,731,450.00 0.00 0.00 9,731,450.00 0.00
806,091.751017/24/2018 gl_crj CR 68290
Line Description: Measure W Sales Tax
806,091.751017/24/2018 acrul_r_je GJ 68210-R
Line Description: FY17-18 Sales Tax-CA
1,153,077.511018/24/2018 gl_crj CR 68939
Line Description: Measure W Sales Tax
1,153,077.511018/24/2018 acrul_r_je GJ 68942-R
Line Description: FY17-18 Sales Tax-CA
914,703.571019/24/2018 gl_crj CR 69320
Line Description: Measure W Sales Tax
1,431,810.1210110/24/2018 gl_crj CR 69910
Line Description: Measure W Sales Tax
101-00000-30207 MEASURE W AND USE TAX (0.5%) 2,346,513.69 2,346,513.69 24.119,731,450.00 7,384,936.31
Total MEASURE W 24.112,346,513.69 2,346,513.699,731,450.00 7,384,936.31
Grand Total 2,346,513.69 2,346,513.69 24.119,731,450.00 7,384,936.31
1Page:
ATTACHMENT 1
1A
1B
1C
1D
1A
1B
1C
1D
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Page:expdetl.rpt Expenditure Detail Report
07/01/2018 through 10/31/2018
Periods: 0 through 4
FY 2018-19 Measure W Expenditures Oct 2018 YTD
MEASUREW101
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
101-00000 NON EXPENSE ACCT
101-00000-6000 CAPITAL OUTAY
Total CAPITAL OUTAY 0.000.00 0.00 0.000.000.00
101-00000-9000 TRANSFERS
Total TRANSFERS 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalNONEXPENSEACCT
101-01000 CITY COUNCIL
101-01000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalCITYCOUNCIL
101-02000 CITY CLERK
101-02000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalCITYCLERK
101-03000 CITY TREASURER
101-03000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalCITYTREASURER
101-04000 CITY ATTORNEY
101-04000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalCITYATTORNEY
101-05000 CITY MANAGER
101-05000-5000 SUPPLIES & SERVICES
101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 0.00 0.00 0.000.000.00 0.00
53,650.007/1/2018 budadj BA 2019-PO-OPEN
101LineDescription: Auto PO Open (0101942) Document Description : AUTO BUDGET ADJUSTMENT (OPENING PO'S)
1Page:
ATTACHMENT 2
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CITY OF SOUTH SAN FRANCISCO
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Page:expdetl.rpt Expenditure Detail Report
07/01/2018 through 10/31/2018
Periods: 0 through 4
FY 2018-19 Measure W Expenditures Oct 2018 YTD
MEASUREW101
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS (Continued)
11,175.009/6/2018 invoice IN PRG #SSF1803
101LineDescription: COMM CIV CAMPUS FUNDRAISING PR Document Description : COMM CIV CAMPUS FUNDRAISING PROG JULY 20
Vendor: 108252 PARTNERSHIP RESOURCES GROUP Check # 270440
11,175.009/6/2018 invoice IN PRG #SSF1804
101LineDescription: COMM CIV CAMPUS FUNDRAISING PR Document Description : COMM CIV CAMPUS, PRG FUNDRAISING CONSULT
Vendor: 108252 PARTNERSHIP RESOURCES GROUP Check # 271118
11,175.0010/2/2018 invoice IN PRG #SSF1805
101LineDescription: COMMUNITY CIVIC CAMPUS FUNDRAI Document Description : COMM CIV CAMPUS, PRG FUNDRAISING CONSULT
Vendor: 108252 PARTNERSHIP RESOURCES GROUP Check # 271118
33,525.00 33,525.00 62.49101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 0.00 20,125.0053,650.00
Total SUPPLIES & SERVICES 62.4933,525.00 0.00 20,125.0033,525.0053,650.00
62.4933,525.00 33,525.00 0.00 20,125.0053,650.00TotalCITYMANAGER
101-06000 FINANCE DEPARTMENT
101-06000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalFINANCEDEPARTMENT
101-07000 NON-DEPARTMENTAL
101-07000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalNON-DEPARTMENTAL
101-09000 HUMAN RESOURCES
101-09000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalHUMANRESOURCES
101-10000 ECONOMIC & COMMUNITY DEVELOPMENT DEPT
101-10000-5000 SUPPLIES & SERVICES
2Page:
2A
2B
2C
11/28/2018
CITY OF SOUTH SAN FRANCISCO
3
6:29PM
Page:expdetl.rpt Expenditure Detail Report
07/01/2018 through 10/31/2018
Periods: 0 through 4
FY 2018-19 Measure W Expenditures Oct 2018 YTD
MEASUREW101
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
Total SUPPLIES & SERVICES 0.00 0.00
0.000.00 0.00 0.00 0.000.00TotalECONOMIC & COMMUNITY DEVELOPMENT DEPT
101-11000 FIRE DEPARTMENT
101-11000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalFIREDEPARTMENT
101-12000 POLICE DEPARTMENT
101-12000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalPOLICEDEPARTMENT
101-13000 PUBLIC WORKS
101-13000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalPUBLICWORKS
101-15000 LIBRARY DEPARTMENT
101-15000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalLIBRARYDEPARTMENT
101-16000 INFORMATION TECHNOLOGY DEPARTMENT
101-16000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalINFORMATIONTECHNOLOGYDEPARTMENT
101-17000 PARKS & RECREATION DEPARTMENT
101-17000-5000 SUPPLIES & SERVICES
Total SUPPLIES & SERVICES 0.000.00 0.00 0.000.000.00
0.000.00 0.00 0.00 0.000.00TotalPARKS & RECREATION DEPARTMENT
101-99000 CIP
101-99000-9000 TRANSFERS
101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.00 0.00 9,399,224.000.009,399,224.00 0.00
3Page:
11/28/2018
CITY OF SOUTH SAN FRANCISCO
4
6:29PM
Page:expdetl.rpt Expenditure Detail Report
07/01/2018 through 10/31/2018
Periods: 0 through 4
FY 2018-19 Measure W Expenditures Oct 2018 YTD
MEASUREW101
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV (Continued)
1,162,667.6510/31/2018 rev alloc GJ pf1707
101LineDescription: Project: pf1707 Allocation Document Description : Project: pf1707 Allocation
11,730.4910/31/2018 rev alloc GJ st1702
101LineDescription: Project: st1702 Allocation Document Description : Project: st1702 Allocation
1,174,398.14 1,174,398.14 12.49101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.00 8,224,825.869,399,224.00
Total TRANSFERS 12.491,174,398.14 0.00 8,224,825.861,174,398.149,399,224.00
12.491,174,398.14 1,174,398.14 0.00 8,224,825.869,399,224.00TotalCIP
12.781,207,923.14 1,207,923.14 0.00 8,244,950.869,452,874.00TotalMEASUREW
Grand Total 1,207,923.14 1,207,923.14 12.780.00 8,244,950.869,452,874.00
4Page:
Refer to Attachment 3
Refer to Attachment 4
2A
2B
2C
paTran Project Expense Transaction Detail Report Page: 1
11/28/2018 4:53PM CITY OF SOUTH SAN FRANCISCO
7/1/2018 through 10/31/2018
Project Number #pf1707 COMMUNITY CIVIC CAMPUS
Hours Benefits Materials OtherTotalAccount #DescriptionReferenceDate
Labor +
Phase #100 PRELIMINARY STUDIES
Ninyo and Moore Geotechical E 510-99995-5999 -71,000.00 -71,000.007/31/2018 69051-R
COMM CIVIC CAMPUS, GEOTECHNICA E 510-99995-5999 71,000.00 71,000.008/15/2018 219345
104960 NINYO AND MOORE GEOTECHNICAL Check: 270010 8/22/2018
Phase Total:100 PRELIMINARY STUDIES 0.00 0.00 0.00 0.00 0.00
Phase #110 DESIGN
COMM CIVIC CAMPUS NEWSLTR CITY E 510-99995-5999 983.25 983.259/24/2018 133903
099812 ESSENCE PRINTING, INC Check: 270807 9/26/2018
FY 2017-18 allotment~E 510-99995-5999 334,433.13 334,433.1310/26/2018 0133026
107999 SMITHGROUPJJR INC Check: 271596 10/31/2018
FY 2017-18 allotment~E 510-99995-5999 665,002.11 665,002.1110/26/2018 0133624
107999 SMITHGROUPJJR INC Check: 271596 10/31/2018
Phase Total:110 DESIGN 0.00 0.00 983.25 999,435.24 1,000,418.49
Phase #160 PROJECT MANAGEMENT
PERMIT FEES FOR BART TUNNEL SU E 510-99995-5999 15,000.00 15,000.007/18/2018 W-19.5-002-SSF
021558 SAN FRANICSCO BAY AREA RAPID Check: 269282 7/25/2018
COMM CIV CAMPUS KITCHELL PROJ E 510-99995-5999 49,987.00 49,987.008/16/2018 80019
106730 KITCHELL CEM Check: 269932 8/17/2018
MIKE FUTRELL -- CREDIT CARD PU E 510-99995-5999 25.15 25.159/5/2018 cc378413
000310 FEDEX Check: 270349 9/7/2018
FY2016-17 APPROVED CONSULTANT E 510-99995-5999 49,165.00 49,165.009/24/2018 80536
106730 KITCHELL CEM Check: 270877 9/28/2018
LESLIE ARROYO -- CREDIT CARD P E 510-99995-5999 450.00 450.0010/22/2018 cc381115
105406 DGI Check: 271605 10/31/2018
LESLIE ARROYO -- CREDIT CARD P E 510-99995-5999 97.01 97.0110/22/2018 cc381116
108067 AMERICAN LANGUAGE SERVICE Check: 271605 10/31/2018
LESLIE ARROYO -- CREDIT CARD P E 510-99995-5999 160.00 160.0010/22/2018 cc381117
105406 DGI Check: 271605 10/31/2018
FY2016-17 APPROVED CONSULTANT E 510-99995-5999 47,365.00 47,365.0010/26/2018 81137
106730 KITCHELL CEM Check: 271574 10/31/2018
Phase Total:160 PROJECT MANAGEMENT 0.00 0.00 15,732.16 146,517.00 162,249.16
Project Number Total:pf1707 COMMUNITY CIVIC CAMPUS 0.00 0.00 16,715.41 1,145,952.24 1,162,667.65
1Page:
ATTACHMENT 3
3A
3B
3C
3D
3E
3F
3G
3H
3I
3J
3K
3L
Page 1 of 54
paTran Project Expense Transaction Detail Report Page: 2
11/28/2018 4:53PM CITY OF SOUTH SAN FRANCISCO
7/1/2018 through 10/31/2018
GRAND TOTAL: 0.00 0.00 16,715.41 1,145,952.24 1,162,667.65
2Page:Page 2 of 54
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3D
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3E
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3G
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Invoice Approval (IA) - 1
Project: Community Civic Campus Project Number: pf1707
Process
Document:
IA - 1 Overall Due Date:
Current Workflow
Step:
Finance Approval Step Due Date:
Subject: Kitchell CEM - 80536
Status: Approved
Invoice Information
Compile all backup documentation into one PDF file. Attach PDF
document to Invoice Documentation data field.
Vendor Invoice
Number:
80536
Vendor Invoice
Date:
09.07.2018
Period From: 07.30.2018
Period To: 08.26.2018
Invoice
Documentation: KITCHELL Inv 80536 dtd 9.7.18.pdf
Tracking Info
CM Signature: Dolores Montenegro CM Approval Date: 09.11.2018
PM Signature: Marian Lee PM Approval Date: 09.12.2018
Division Manager
Signature:
Richard Cho Division Manager
Approval Date:
09.12.2018
Director Signature: Eunejune Kim Director Approval
Date:
09.21.2018
Finance Info
Check Number:
Check Date:
Check Amount: 0
3H
Page 37 of 54
Commitment Invoice Details
Status: Approved Approved: 09.21.2018 (Eunejune Kim)
Commitment: 0101597 - FY16-17
CONSULTANT SVCS-CIVIC CTR-
MEASURE W
Company/Contact: Kitchell CEM
Date Received: 09.07.2018 Date Due: 10.07.2018
Commitment Invoice Custom Fields
Migrated: No
Invoice Items
Commitment
Item #
Description Budget
Line
Item
Funding Rule Invoiced To
Date
Retained
To Date
Invoice
Amount
Retainage
Percent
Retained
This
Invoice
1 Contract
Amount
100-
040
MeasureW-
100
639,008.00 0.00 49,165.00 0.00% 0.00
Totals 639,008.00 0.00 49,165.00 0.00
Attached Documents
File Name Attached By Date Attached Step
KITCHELL Inv 80536 dtd 9.7.18.pdf Sanders, Renee
City of South San
Francisco)
09.10.2018 Start
Page 38 of 54
Page 39 of 54
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3I
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3J
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3K
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3L
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paTran Project Expense Transaction Detail Report Page: 1
11/28/2018 4:55PM CITY OF SOUTH SAN FRANCISCO
7/1/2018 through 10/31/2018
Project Number #st1702 UUD RULE 20A ANTOINETTE LN
Hours Benefits Materials OtherTotalAccount #DescriptionReferenceDate
Labor +
Phase #100 PRELIMINARY STUDIES
13) co#13 OPEN line for Antoi E 510-99999-5999 45,600.00 45,600.009/7/2018 14100038-48
104472 SWINERTON MGMT & CONSULTING Check: 270568 9/14/2018
Phase Total:100 PRELIMINARY STUDIES 0.00 0.00 0.00 45,600.00 45,600.00
Phase #110 DESIGN
Antoinette Lane Underground Ut E 510-99999-5999 31,304.00 31,304.008/23/2018 17095-C
107372 BELLECCI & ASSOCIATES, INC.Check: 270053 8/27/2018
2018-E4: Mission Street Underg E 510-99999-5999 14,030.00 14,030.0010/18/2018 17100055-3
104472 SWINERTON MGMT & CONSULTING Check: 271333 10/19/2018
Phase Total:110 DESIGN 0.00 0.00 0.00 45,334.00 45,334.00
Project Number Total:st1702 UUD RULE 20A ANTOINETTE LN 0.00 0.00 0.00 90,934.00 90,934.00
GRAND TOTAL: 0.00 0.00 0.00 90,934.00 90,934.00
1Page:
ATTACHMENT 4
4A
4B
4C
Page 1 of 11
4A
Page 2 of 11
Page 3 of 11
Invoice Approval (IA) - 1
Project: Underground Utility District-
Rule 20A (Antoinette)
Project Number: st1702
Process
Document:
IA - 1 Overall Due Date:
Current Workflow
Step:
Finance Approval Step Due Date:
Subject: BELLECCI & ASSOCIATES, INC. -
17095-C
Status: Approved
Invoice Information
Compile all backup documentation into one PDF file. Attach PDF
document to Invoice Documentation data field.
Vendor Invoice
Number:
17095-C
Vendor Invoice
Date:
08.14.2018
Period From: 10.16.2017
Period To: 07.01.2018
Invoice
Documentation: Bellecci Invoice 17095-C.pdf
Tracking Info
CM Signature: Peter Vorametsanti CM Approval Date: 08.21.2018
PM Signature: Richard Cho PM Approval Date: 08.21.2018
Division Manager
Signature:
Richard Cho Division Manager
Approval Date:
08.23.2018
Director Signature: Justin Lovell Director Approval
Date:
08.23.2018
4B
Page 4 of 11
Finance Info
Check Number:
Check Date:
Check Amount: 0
Commitment Invoice Details
Status: Approved Approved: 08.23.2018 (Justin Lovell)
Commitment: 0101695 - ANTOINETTE LANE
UNDERGROUND UTILITY
DISTRICT
Company/Contact: BELLECCI & ASSOCIATES, INC.
Date Received: 08.20.2018 Date Due:
Commitment Invoice Custom Fields
Migrated: No
Invoice Items
Commitment
Item #
Description Budget
Line
Item
Funding
Rule
Invoiced To
Date
Retained
To Date
Invoice
Amount
Retainage
Percent
Retained
This
Invoice
1 Contract
Amount
110-
040
Rule
20A-
Local
Match
Split
64,243.00 0.00 31,304.00 0.00% 0.00
Totals 64,243.00 0.00 31,304.00 0.00
Attached Documents
File Name Attached By Date Attached Step
Bellecci Invoice 17095-C.pdf Jung, Kari
City of South San
Francisco)
08.20.2018 Start
Page 5 of 11
Page 6 of 11
Page 7 of 11
Page 8 of 11
Invoice Approval (IA) - 2
Project: Underground Utility District-
Rule 20A (Antoinette)
Project Number: st1702
Process
Document:
IA - 2 Overall Due Date:
Current Workflow
Step:
Finance Approval Step Due Date:
Subject: SWINERTON MGMT &
CONSULTING - 17100055-3
Status: Approved
Invoice Information
Compile all backup documentation into one PDF file. Attach PDF
document to Invoice Documentation data field.
Vendor Invoice
Number:
17100055-3
Vendor Invoice
Date:
10.04.2018
Period From: 09.01.2018
Period To: 09.30.2018
Invoice
Documentation: Swinerton Invoice 17100055-3.pdf
Tracking Info
CM Signature: Peter Vorametsanti CM Approval Date: 10.05.2018
PM Signature: Matthew Ruble PM Approval Date: 10.09.2018
Division Manager
Signature:
Richard Cho Division Manager
Approval Date:
10.09.2018
Director Signature: Eunejune Kim Director Approval
Date:
10.18.2018
Page 9 of 11
Finance Info
Check Number:
Check Date:
Check Amount: 0
Commitment Invoice Details
Status: Approved Approved: 10.18.2018 (Eunejune Kim)
Commitment: 0101838 - ON CALL RESO 141-
2017 MULTI-DISCIPLINARY
ENGINEERING SERVICES FY 17-
18
Company/Contact: SWINERTON MGMT &
CONSULTING
Date Received: 10.04.2018 Date Due:
Commitment Invoice Custom Fields
Migrated: No
Invoice Items
Commitment
Item #
Description Budget
Line
Item
Funding
Rule
Invoiced To
Date
Retained
To Date
Invoice
Amount
Retainage
Percent
Retained
This
Invoice
1 Project
Management
Prelim
Studies)
100-
030
Rule
20A-
Measure
W
43,430.00 0.00 14,030.00 0.00% 0.00
Totals 43,430.00 0.00 14,030.00 0.00
Attached Documents
File Name Attached By Date Attached Step
Swinerton Invoice 17100055-3.pdf Jung, Kari-Admin
City of South San
Francisco)
10.04.2018 Start
Page 10 of 11
4C
Page 11 of 11
General Ledger Balances
Criteria: As Of = 10/31/2018; Period = 0,1..12,13,14,15,16; Summarize By = Report,Fund,ObjectGroup,Object; Fund = 101
Object Title
Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
Fund 101 -- MEASURE W
Object Group 11000 -- CURRENT ASSETS
11101 CASH AND INVESTMENT 9,444,975.66 4,305,682.95 33,525.00 13,717,133.61
11208 ACCOUNTS RECEIVABLE - OTHER 1,959,169.26 -1,959,169.26 -
Total CURRENT ASSETS 11,404,144.92 4,305,682.95 1,992,694.26 13,717,133.61
Object Group 21000 -- CURRENT LIABILITIES
21101 ACCOUNTS PAYABLE -33,525.00 33,525.00 -
Total CURRENT LIABILITIES -33,525.00 33,525.00 -
Object Group 27000 -- FUND BALANCES
27001 FUND BALANCE --7,369,335.08 (7,369,335.08)
27202 RESERVE FOR ENCUMBRANCE (53,650.00) 33,525.00 -(20,125.00)
27304 DES FOR CURRENT CAPITAL PROJ.(7,315,685.08) 7,315,685.08 --
27472 DESIGNATED FOR CIVIC CAMPUS (4,034,809.84) --(4,034,809.84)
Total FUND BALANCES (7,369,335.08)7,349,210.08 7,369,335.08 (7,389,460.08)
Object Group 28000 -- CONTROL ACCOUNTS
28001 ENCUMBRANCES -53,650.00 33,525.00 20,125.00
28003 APPROPRIATION CONTROL --53,650.00 (53,650.00)
28004 BUDGETED FUND BALANCE -53,650.00 -53,650.00
28005 REVENUE CONTROL -1,959,169.26 4,305,682.95 (2,346,513.69)
28006 EXPENDITURE CONTROL -33,525.00 -33,525.00
Total CONTROL ACCOUNTS -2,099,994.26 4,392,857.95 (2,292,863.69)
Total MEASURE W -13,788,412.29 13,788,412.29 (0.00)
Total -13,788,412.29 13,788,412.29 (0.00)
ATTACHMENT 5