The URL can be used to link to this page

Home My WebLink About02.06.2019 @630 Regular Measure W COCWednesday, February 6, 2019 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Measure W Citizens' Oversight Committee Regular Meeting Agenda February 6, 2019MeasureWCitizens' Oversight Committee Regular Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a Regular Meeting on Wednesday, February 6, 2019, at 6:30 p.m., in the City Manager's Conference Room,City Hall, 400 Grand Avenue, South San Francisco, California. Call To Order. Roll Call. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes from the meeting of December 5, 2018.1. Report regarding the Community Civic Campus quarterly update for Quarter 2 Fiscal Year 2018-19. (Marian Lee, Assistant City Manager) 2. Report transmitting Measure W Fiscal Year 2018-19 financial reports as of December 31, 2018. (Justin Lovell, Acting Financial Services Manager) 3. Adjournment. Page 2CityofSouthSanFrancisco Printed on 4/17/2019 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-97 Agenda Date:2/6/2019 Version:1 Item #:1. Motion to approve the Minutes from the meeting of December 5, 2018. City of South San Francisco Printed on 1/31/2019Page1of1 powered by Legistar™ Call to Order. Time: 6:31 p.m. Roll Call. PRESENT: Chair William Zemke, Vice Chair Christine Wong, Committee Members Herman Alcalde and Mike Brosnan. ABSENT: Committee Members Luis Alberto Fernandez De Paz and William Romero (alternate). PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes from the meeting of October 3, 2018. MOTION Committee Member Alcalde moved and Committee Member Brosnan seconded a motion to approve the minutes. The motion carried unanimously. 2. Report regarding the Community Civic Campus quarterly update for Quarter 1 Fiscal Year 2018/19. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program Manager) Assistant City Manager Lee, Kitchell Program Manager Montenegro, and Finance Director Lee presented the report and answered questions from the Committee Members. MINUTES REGULAR MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, DECEMBER 5, 2018 6:30 p.m. REGULAR MEASURE W COC MEETING OCTOBER 3, 2018 MINUTES PAGE 2 3. Report regarding a presentation of the draft Comprehensive Annual Finance Report for the fiscal year ended June 30, 2018. (Amber Coatney, Audit Supervisor, Maze and Associates) Audit Supervisor Coatney, presented the report and answered questions from the Committee Members. 4. Report transmitting Measure W Fiscal Year 2018-19 reports through October 31, 2018. Richard Lee, Director of Finance) Public speaker Mina Richardson addressed the Committee Members. Finance Director Lee and Assistant City Manager Lee presented the report and answered questions from the Committee Members and public speaker Mina Richardson. ADJOURNMENT At 7:01 p.m., Chair Zemke adjourned the meeting. Submitted by: Approved by: Gabriel Rodriguez, Deputy City Clerk William Zemke, Chairman City of South San Francisco City of South San Francisco City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:18-1107 Agenda Date:2/6/2019 Version:1 Item #:2. Report regarding the Community Civic Campus quarterly update for Quarter 2 Fiscal Year 2018-19.(Marian Lee, Assistant City Manager) RECOMMENDATION It is recommended that the Measure W Citizens’ Oversight Committee receive this Quarter 2 Fiscal Year 2018-19 report regarding the Community Civic Campus project. There are no actions for consideration at this time. BACKGROUND/DISCUSSION The Community Civic Campus project update is presented to the City Council and the Measure W Citizens’ Oversight Committee quarterly. Attached is the report that was presented to the City Council on January 23, 2019. The same verbal presentation will be made to the Committee at its regularly scheduled meeting on February 6, 2019. Attachment: City Council Staff Report Packet City of South San Francisco Printed on 2/1/2019Page1of1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-88 Agenda Date:2/6/2019 Version:1 Item #:3. Report transmitting Measure W Fiscal Year 2018-19 financial reports as of December 31,2018.(Justin Lovell, Acting Financial Services Manager) RECOMMENDATION No formal action is needed. The report is for information only. BACKGROUND/DISCUSSION Attached for the Measure W Citizens’Oversight Committee’s information are Measure W financial reports through December 31, 2018 for Fiscal Year (FY) 2018-19. Attachment 1,the Fiscal Year (FY)2018-19 Measure W Revenue Detail Report,indicates that the City received 2,033,593 in revenue in November 2018 and December 2018,which accounts for the first quarter clean-up and the October 2018 advance from the California Department of Tax and Fee Administration. As indicated in Attachment 2,the amended budget for FY 2018-19 includes $16,768,598 in total appropriations,primarily for support of the City’s capital improvement plan.Through December 31,2018,the City expended $1,539,866 in Measure W. As such, the total remaining budget for FY 2018-19 is $15,175,018. For the months of November and December 2018,the Community Civic Campus project allocated $1,047,507 in costs to Measure W,and the Street Rehabilitation Program allocated $143,423 in cost that were incurred prior to November 2018.Project expense detail reports and supporting documentation are provided for the capital projects noted above via Attachment 3.The Underground Utility District (UUD)for Antoinette Lane allocated $10,369 in costs to Measure W.This is an administrative error which will be corrected with a future budget action. Details about the project expenses for November and December are in Attachment 4. The balance sheet report,included as Attachment 5,lists all assets,liabilities,and equities for Measure W,and reports a cash balance of $14,203,745 as of December 31, 2018. As requested by the Measure W Citizen’s Oversight Committee,Attachment 6 summarizes the Measure W life- to-date revenues and expenditures.Through December 31,2018,there were $21,753,113 in revenues and 11,719,037 in expenditures. CONCLUSION Measure W revenues were received and accounted for accurately.Measure W funds were spent in a manner consistent with the Measure W ballot measure language,and within the FY 2018-19 authorized appropriation limit. City of South San Francisco Printed on 2/1/2019Page1of2 powered by Legistar™ File #:19-88 Agenda Date:2/6/2019 Version:1 Item #:3. Attachments: 1.FY 2018-19 Measure W Revenue Detail December 2018 YTD 2.FY 2018-19 Measure W Expenditure Detail December 2018 YTD 3.FY 2018-19 Project st1903 Transaction Detail December 2018 YTD 4.FY 2018-19 Project st1702 Transaction Detail December 2018 YTD 5.FY 2018-19 Measure W Balance Sheet Report December 2018 YTD 6.Measure W Life-to-date Revenues and Expenditures. City of South San Francisco Printed on 2/1/2019Page2of2 powered by Legistar™ 01/31/2019 CITY OF SOUTH SAN FRANCISCO 1 12:29PM Page:revdetl.rpt Revenue Detail Report 11/01/2018 through 12/31/2018 Periods: 5 through 6 FY 2018-19 Measure W Revenue Detail Oct 2018 YTD MEASUREW101 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 101-00000 NON EXPENSE ACCT 101-00000-30000 TAXES 101-00000-30207 MEASURE W AND USE TAX (0.5%)9,731,450.00 0.00 2,346,513.69 7,384,936.31 24.11 1,056,241.6110111/28/2018 gl_crj CR 70342 Line Description: Measure W Sales Tax Document Description : LOCAL SALES TAX 977,711.0710112/24/2018 gl_crj CR 70471 Line Description: Measure W Sales Tax Document Description : LOCAL SALES TAX 101-00000-30207 MEASURE W AND USE TAX (0.5%)2,033,952.68 4,380,466.37 45.019,731,450.00 5,350,983.63 Total MEASURE W 45.012,033,952.68 4,380,466.379,731,450.00 5,350,983.63 Grand Total 2,033,952.68 4,380,466.37 45.019,731,450.00 5,350,983.63 1Page: 01/31/2019 CITY OF SOUTH SAN FRANCISCO 1 12:27PM Page:expdetl.rpt Expenditure Detail Report 11/01/2018 through 12/31/2018 Periods: 5 through 6 FY 2018-19 Measure W Exp Detail Dec 2018 YTD MEASUREW101 Account Number Adjusted Appropriation Expenditures Year-to-date Expenditures Year-to-date Encumbrances Balance Prct Used 101-5000 SUPPLIES & SERVICES 33,525.000.00101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 0.0053,650.00 20,125.00 62.49 7,450.0011/2/2018 invoice IN PRG #SSF1806 101LineDescription: COMM CIV CAMPUS, PRG FUNDRAISI Vendor: 108252 PARTNERSHIP RESOURCES GROUP Check # 271826 7,450.00 40,975.00 76.37101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 0.00 12,675.0053,650.00 76.377,450.00 40,975.00 0.00 12,675.0053,650.00TotalSUPPLIES & SERVICES 101-6000 CAPITAL OUTAY 0.000.00 0.00 0.00 0.000.00TotalCAPITALOUTAY 101-9000 TRANSFERS 338,590.950.00101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.0016,714,909.08 16,376,318.13 2.03 1,047,507.2512/31/2018 rev alloc GJ pf1707 101LineDescription: Project: pf1707 Allocation 10,369.4112/31/2018 rev alloc GJ st1702 101LineDescription: Project: st1702 Allocation 143,423.5012/31/2018 rev alloc GJ st1705 101LineDescription: Project: st1705 Allocation 1,201,300.16 1,539,891.11 9.21101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.00 15,175,017.9716,714,909.08 9.211,201,300.16 1,539,891.11 0.00 15,175,017.9716,714,909.08TotalTRANSFERS 9.431,208,750.16 1,580,866.11 0.00 15,187,692.9716,768,559.08TotalMEASUREW Grand Total 1,208,750.16 1,580,866.11 9.430.00 15,187,692.9716,768,559.08 1Page: paTran Project Expense Transaction Detail Report Page:1 1/31/2019 2:25PM CITY OF SOUTH SAN FRANCISCO 11/1/2018 through 12/31/2018 Project Number #st1903 STREET REHABILITATION PROGRAM FY18-19 Hours Benefits Materials OtherTotalAccount #DescriptionReferenceDate Labor + Phase #003 PROJECT BUDGET Task #003 DESIGN SERVICES 2019-C2 - FY 2018-19 Surface S E 510-99999-5999 3,900.00 3,900.0011/14/2018 872055503 106415 NCE Check: 271882 11/16/2018 FY 2018-19 STREET REHABILITATI E 510-99999-5999 11,985.00 11,985.0012/6/2018 872065503 106415 NCE Check: 272517 12/12/2018 2019-C2 - FY 2018-19 Surface S E 510-99999-5999 29,950.00 29,950.0012/11/2018 872055501 106415 NCE Check: 272517 12/12/2018 2019-C2 - FY 2018-19 Surface S E 510-99999-5999 29,950.00 29,950.0012/11/2018 872055502 106415 NCE Check: 272517 12/12/2018 Task Total:003 0.00 0.00 0.00 75,785.00 75,785.00DESIGNSERVICES Phase Total:003 PROJECT BUDGET 0.00 0.00 0.00 75,785.00 75,785.00 Project Number Total:st1903 STREET REHABILITATION PROGRAM FY18-19 0.00 0.00 0.00 75,785.00 75,785.00 GRAND TOTAL:0.00 0.00 0.00 75,785.00 75,785.00 1Page: paTran Project Expense Transaction Detail Report Page:1 1/31/2019 2:24PM CITY OF SOUTH SAN FRANCISCO 11/1/2018 through 12/31/2018 Project Number #st1702 UUD RULE 20A ANTOINETTE LN Hours Benefits Materials OtherTotalAccount #DescriptionReferenceDate Labor + Phase #110 DESIGN Task #600 CONTRACT/CONSULTANT SERVICES Antoinette Lane Underground Ut E 510-99999-5999 55,473.00 55,473.0012/11/2018 17095-D 107372 BELLECCI & ASSOCIATES, INC.Check: 272436 12/12/2018 Underground Utility District-R E 510-99999-5999 10,880.00 10,880.0012/26/2018 18100047-01 104472 SWINERTON MGMT & CONSULTING Check: 273008 1/4/2019 Task Total:600 0.00 0.00 0.00 66,353.00 66,353.00CONTRACT/CONSULTANT SERVICES Phase Total:110 DESIGN 0.00 0.00 0.00 66,353.00 66,353.00 Project Number Total:st1702 UUD RULE 20A ANTOINETTE LN 0.00 0.00 0.00 66,353.00 66,353.00 GRAND TOTAL:0.00 0.00 0.00 66,353.00 66,353.00 1Page: General Ledger Balances Page 1 of 1 Criteria: As Of = 12/31/2018; Period = 0,1..12; Summarize By = Report,Fund,ObjectGroup,Object; Fund = 101 Object Title Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance Fund 101 -- MEASURE W Object Group 11000 -- CURRENT ASSETS 11101 CASH AND INVESTMENT 9,444,975.66 7,388,952.75 2,630,183.23 14,203,745.18 11208 ACCOUNTS RECEIVABLE - OTHER 1,959,169.26 0.00 1,959,169.26 0.00 Total CURRENT ASSETS 11,404,144.92 7,388,952.75 4,589,352.49 14,203,745.18 Object Group 21000 -- CURRENT LIABILITIES 21101 ACCOUNTS PAYABLE 0.00 40,975.00 40,975.00 0.00 Total CURRENT LIABILITIES 0.00 40,975.00 40,975.00 0.00 Object Group 27000 -- FUND BALANCES 27001 FUND BALANCE 0.00 0.00 7,369,335.08 (7,369,335.08) 27202 RESERVE FOR ENCUMBRANCE (53,650.00)40,975.00 0.00 (12,675.00) 27304 DES FOR CURRENT CAPITAL PROJ.(7,315,685.08)7,315,685.08 0.00 0.00 27472 DESIGNATED FOR CIVIC CAMPUS (4,034,809.84)0.00 0.00 (4,034,809.84) Total FUND BALANCES (11,404,144.92)7,356,660.08 7,369,335.08 (11,416,819.92) Object Group 28000 -- CONTROL ACCOUNTS 28001 ENCUMBRANCES 0.00 53,650.00 40,975.00 12,675.00 28003 APPROPRIATION CONTROL 0.00 0.00 7,369,335.08 (7,369,335.08) 28004 BUDGETED FUND BALANCE 0.00 7,369,335.08 0.00 7,369,335.08 28005 REVENUE CONTROL 0.00 1,959,169.26 6,339,635.63 (4,380,466.37) 28006 EXPENDITURE CONTROL 0.00 2,630,183.23 1,049,317.12 1,580,866.11 Total CONTROL ACCOUNTS 0.00 12,012,337.57 14,799,262.83 (2,786,925.26) Total MEASURE W 0.00 26,798,925.40 26,798,925.40 0.00 Total 0.00 26,798,925.40 26,798,925.40 0.00 Measure W - Life to Date Revenues and Expenditures by Calendar Year 2016 2017 2018 Total Revenues 3,510,433 8,758,889 9,483,792 21,753,113 Expenditures (320,026) (1,841,789) (9,557,223) (11,719,037) Net 3,190,406 6,917,101 (73,431) 10,034,076