HomeMy WebLinkAbout06.05.2019 @630 Regular Measure W COCWednesday, June 5, 2019
6:30 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
City Hall, City Manager's Conference Room
400 Grand Avenue, South San Francisco, CA
Measure W Citizens' Oversight Committee
Regular Meeting Agenda
1
June 5, 2019Measure W Citizens' Oversight
Committee
Regular Meeting Agenda
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of
California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a
Regular Meeting on Wednesday, June 5, 2019 at 6:30 p.m., in the City Manager's Conference Room,
City Hall, 400 Grand Avenue, South San Francisco, California.
Call To Order.
Roll Call.
Public Comments.
MATTERS FOR CONSIDERATION
Motion to approve the Minutes from the meeting of April 3, 2019.1.
Annual Reorganization of the Measure W Citizens’ Oversight Committee. (Justin
Lovell, Financial Services Manager)
2.
Community Civic Campus Project Design Update (Marian Lee, Assistant City
Manager and Smith Group, Master Architect)
3.
Report regarding the Public Works Department’s Five-Year Paving Plan update.
(Matthew Ruble, Principal Engineer)
4.
Report transmitting Measure W Fiscal Year 2018-19 financial reports as of April 30,
2019. (Justin Lovell, Financial Services Manager)
5.
Adjournment.
Page 2 City of South San Francisco Printed on 1/5/2024
2
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-494 Agenda Date:6/5/2019
Version:2 Item #:1.
Motion to approve the Minutes from the meeting of April 3, 2019.
City of South San Francisco Printed on 1/5/2024Page 1 of 1
powered by Legistar™3
MINUTES
REGULAR MEETING
MEASURE W CITIZENS’
OVERSIGHT COMMITTEE
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
CITY HALL
CITY MANAGER'S CONFERENCE ROOM
400 GRAND AVENUE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, April 3, 2019
6:30 p.m.
Call to Order. Time: 6:31 p.m.
Roll Call. PRESENT: Vice Chair Christine Wong, Committee Members Herman
Alcalde, Mike Brosnan and Luis Alberto Fernandez De Paz.
ABSENT: Chair Bill Zemke
PUBLIC COMMENTS
Mina Richardson -Citizen
MATTERS FOR CONSIDERATION
1. Motion to approve the Minutes from the meeting of February 6, 2019.
MOTION
Vice Chair Wong moved to approve the Minutes and Committee Member De Paz
seconded a motion to approve the minutes. The motion carried unanimously.
2. Report regarding the upcoming bond process for the Community Civic Campus. (Justin
Lovell, Financial Services Manager)
Justin Lovell, Financial Services Manager introduced the City’s financial advisor firm PFM
Financial Advisor LLC’s, Managing Director, Sarah Hollenbeck and Senior Analyst Kevin
Dong who presented on the bond process.
4
3. Report transmitting Measure W Fiscal Year 2018-19 financial reports as of
February 28, 2019. (Justin Lovell, Acting Financial Services Manager)
Financial Services Manager Justin Lovell presented the report, including; Revenue Detail
and Expenditures.
ADJOURNMENT
At 7:47 p.m., Vice Chair Wong adjourned the meeting.
Submitted by: Approved by:
Amanda Parker, Administrative Assistant II William Zemke, Chairman
City of South San Francisco City of South San Francisco
REGULAR MEASURE W COC MEETING MINUTES April 3, 2019
PAGE2 5
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-277 Agenda Date:6/5/2019
Version:1 Item #:2.
Annual Reorganization of the Measure W Citizens’ Oversight Committee.(Justin Lovell, Financial Services
Manager)
City of South San Francisco Printed on 1/5/2024Page 1 of 1
powered by Legistar™6
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-493 Agenda Date:6/5/2019
Version:1 Item #:3.
Community Civic Campus Project Design Update (Marian Lee,Assistant City Manager and Smith Group,
Master Architect)
RECOMMENDATION
Presentation regarding Community Civic Campus Project Design Update.
BACKGROUND/DISCUSSION
The design proposal is being shared at multiple public venues for input by the Design Review Board,Parks &
Recreation Commission,Library Board of Trustees,Planning Commission and the Bicycle and Pedestrian
Commission.
These meetings are also being publicized to the community to encourage their attendance and review.
We are presenting this to the Measure W Citizens’Oversight Committee to provide up-to-date information
about the project since it will funded mostly by Measure W funds.
Attached is the presentation that will be provided at the meeting.
FISCAL IMPACT
None.
CONCLUSION
A finalize form of this schematic design will be presented to City Council on June 12th for their approval.
Attachment: Community Civic Campus Design Presentation
City of South San Francisco Printed on 1/5/2024Page 1 of 1
powered by Legistar™7
MEASURE W C.O.C. –JUNE 5, 2019
SOUTH SAN FRANCISCO
MAIN CAMPUS | PROJECT UPDATE
8
AGENDA
Main Campus
1.Project Summary
2.Building Design
3.Park Design
4.Plant Palette
Police Station
5.Project Update
Upcoming Meetings
9
MAIN CAMPUS
PROJECT SUMMARY
10
4 smithgroup.com Community Civic Campus Project Update
PHASE I
PHASE III
PHASE II
COMMUNITY CIVIC CAMPUS | COMPONENT MAP
11
Community Civic Campus Project Update5smithgroup.com
Cost:$120 million ($24M contingency)
Building Size:80,000 sq ft
Library and Parks & Rec : 75,000 sq ft (existing 57,120 SF)
Council Chambers: 5,000 sq ft (existing 3,700 SF)
Parking: 220 Spaces (existing 200 spaces)
Number of Stories:3 levels
Program Elements:
o Library
o Parks & Recreation
o Community Theater / Council Chambers
o Park
o Parking
MAIN CAMPUS | PROJECT SUMMARY
COMMUNITY THEATER/
CITY COUNCIL CHAMBERS
LIBRARY AND PARKS & RECREATION
12
MAIN CAMPUS
BUILDING DESIGN
13
MAIN CAMPUS | BUILDING DESIGN
Community Civic Campus Project Update7smithgroup.com
CONCEPT
14
MAIN CAMPUS | BUILDING DESIGN
Community Civic Campus Project Update8smithgroup.com
LIBRARY AND PARKS & RECREATION
POLICE STATION
PARK
COMMUNITY THEATER/
CITY COUNCIL CHAMBERS
EL CAMINO REAL
FUTURE
GARDEN
FUTURE
SYNTHETIC TURF
FUTURE
PLAYGROUND
SURFACE PARKING
EVENT PLAZA
VIEW FROM ABOVE
15
Community Civic Campus Project Update9smithgroup.com
MAIN CAMPUS | BUILDING DESIGN
VIEW FROM CHESTNUT AVENUE & EL CAMINO REAL
16
Community Civic Campus Project Update10smithgroup.com
VIEW FROM CHESTNUT AVENUE
MAIN CAMPUS | BUILDING DESIGN
17
Community Civic Campus Project Update11smithgroup.com
VIEW OF COUNCIL CHAMBERS
MAIN CAMPUS | BUILDING DESIGN
18
Community Civic Campus Project Update12smithgroup.com
VIEW OF THE PARK-SIDE ENTRY
MAIN CAMPUS | BUILDING DESIGN
19
Community Civic Campus Project Update13smithgroup.com
VIEW OF THE EL CAMINO REAL ENTRY
MAIN CAMPUS | BUILDING DESIGN
20
Community Civic Campus Project Update14smithgroup.com
MAIN CAMPUS | BUILDING DESIGN
VIEW FROM EL CAMINO REAL
WITH TREES
WITHOUT TREES
21
Community Civic Campus Project Update15smithgroup.com
MAIN CAMPUS | BUILDING DESIGN
VIEW FROM ANTOINETTE LANE
22
Community Civic Campus Project Update16smithgroup.com
VIEW OF LIBRARY AND DISCOVERY CENTER
MAIN CAMPUS | BUILDING DESIGN
23
Community Civic Campus Project Update17smithgroup.com
MAIN CAMPUS | BUILDING DESIGN
VIEW OF THE LIBRARY (NORTH)
24
MAIN CAMPUS
PARK DESIGN
25
Community Civic Campus Project Update19smithgroup.com
MAIN CAMPUS | SITE PLAN
LIBRARY AND PARKS & RECREATION COMMUNITY
THEATER/CITY COUNCIL CHAMBERS
26
Community Civic Campus Project Update20smithgroup.com
MAIN CAMPUS | PARK SITE PLAN
LIBRARY AND PARKS & RECREATION
COMMUNITY
THEATER/CITY COUNCIL
CHAMBERS
27
MAIN CAMPUS
PLANT PALETTE
28
22 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | LANDSCAPE PALETTE
29
23 smithgroup.com Community Civic Campus Project Update
MAIN CAMPUS | LANDSCAPE PALETTE
30
POLICE STATION
PROJECT UPDATE
31
25 smithgroup.com
Project Cost:$56 million
Building Size:45,000 sq ft (existing = 31.7K sq ft)
Parking: 71 Secured Spaces (existing = 46 spaces)
Number of Stories:2 Levels
Use:Essential Services Building
Program Elements:
Administrative Services Records
Communications Investigations
Property and Evidence Patrol
Physical Training Classroom
Firing Range
911 Emergency Center
Construction Start: First Quarter 2020
POLICE STATION | PROJECT SUMMARY
COMMUNITY CIVIC CAMPUS: PHASE 1 -POLICE STATION
POLICE STATION
32
26 smithgroup.com
POLICE STATION | SITE PLAN
COMMUNITY CIVIC CAMPUS: PHASE 1 -POLICE STATION
POLICE STATION
33
27 smithgroup.com
VIEW FROM CHESTNUT & ANTOINETTE
COMMUNITY CIVIC CAMPUS: PHASE 1 -POLICE STATION 34
28 smithgroup.com
VIEW FROM CHESTNUT
COMMUNITY CIVIC CAMPUS: PHASE 1 -POLICE STATION 35
UPCOMING MEETINGS
1.May 21 -Design Review Board
2.May 21 -Parks & Recreation Commission
3.May 28 -Library Board of Trustees
4.May 30 -Planning Commission
5.June 5 -Bicycle and Pedestrian Commission
6.June 5 -Citizens Oversight Committee
7.June 12 -City Council Meeting
36
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-495 Agenda Date:8/7/2019
Version:1 Item #:4.
Report regarding the Public Works Department’s Five-Year Paving Plan update.(Matthew Ruble,Principal
Engineer)
RECOMMENDATION
It is recommended that the Citizen’s Oversight Committee receive an update from staff on the Public
Works Department’s Five-Year Paving Plan.
BACKGROUND/DISCUSSION
The South San Francisco community identified street maintenance as high priority in feedback related to
Measure W.The City is planning for $19 million in street maintenance repairs with funding from Measure W
and other transportation-related funding sources.
The City is responsible for the maintenance and repair of approximately 138 centerline miles,comprised of 33
arterial miles,38 collector miles,and 67 residential miles.The City has utilized a program of slurry seals,
overlays and surface reconstruction as maintenance and rehabilitation strategies.
Every two years,the City surveys the streets and enters the data into the Pavement Management Program
(PMP).This database assists staff in determining the pavement condition index (PCI)for each street segment
and the street network overall.The pavement database was updated in 2017 with recent City pavement
maintenance and rehabilitation projects.The PMP also recommends optimal maintenance and rehabilitation
strategies for a given year with a certain budget.
The PMP provides:
·A multi-year road rehabilitation and maintenance program;
·A preventative maintenance program for a desired PCI; and
·Identification of cost-effective repairs for a certain budget.
Current Pavement Condition
The PCI is a measurement of the pavement condition, and ranges from 0 to 100. A 0 is considered “Failed”
condition and 100 is considered “Excellent” condition. Typically, a newly constructed road would have a PCI
of 100 and an older failed road would have a PCI of 25 or less. In a recent PMP network survey, the average
PCI of the entire roadway network to the City of South San Francisco is 76, which is considered “Good”. PCI
scores between 50 to 70 are considered “Fair”. The City has recently performed several street rehabilitation
projects that increased the average PCI from 72 to 76. The goal of the Five-Year Paving Plan is to maintain the
average PCI of the entire roadway network at 76. The Metropolitan Transportation Commission (MTC) has
established a PCI of 75 as the benchmark for Bay Area agencies.
City of South San Francisco Printed on 1/5/2024Page 1 of 3
powered by Legistar™37
File #:19-495 Agenda Date:8/7/2019
Version:1 Item #:4.
Estimated Implementation Costs
The City’s plan developed in 2019 assumed $1.5 million for FY 2019-20 and $4.4 million each subsequent year
for FY20-21,FY 2021-22,FY 2022-23,and FY 2023-24,for a total of $19.2 million.This funding strategy will
maintain the average network PCI at 76.This funding will come from multiple sources including the General
Fund,Measure A,Measure W,San Mateo County Measure W (SMC W),and SB1 (Road Repair and
Accountability Act of 2017).
Costs Costs Costs Costs Costs
Funding FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Total
General Fund $576k $250k $250k $250k $250k $1.6M
Measure A $1.6M $1.6M $1.6M $1.6M $6.4M
Measure W $667K $667k $667k $667k $667k $3.3M
SMC W $300k $600k $600k $600k $600k $2.7M
SB1 $1.3M $1.3M $1.3M $1.3M $5.2M
All Sources $1.5M $4.4M $4.4M $4.4M $4.4M $19.2M
The City has a substantial investment in its street network with a replacement value of $338.1 million.The
replacement value is calculated as the current cost to reconstruct each street in the network.Sixty-nine percent
of the City’s street network is in the “Good”condition category,and 9 percent of the streets are in the “Poor”or
“Very Poor” condition categories.
The proposed $19 million will maintain our streets in “Good”condition.The overall network will remain at a
PCI of 76 while moving some of the “Poor” and “Very Poor” streets into “Good” condition.
In conjunction with the street rehabilitation projects,ADA accessible curb ramps will also be installed as
needed at intersections and bicycle safe grates will be installed on catch basins along designated bicycle routes.
The cost of these improvements is included in the $19 million repair work.
FY 2018-2019 Measure W Pavement Maintenance Update
Exhibit 1,entitled “Project Selection,5-Year Plan 2018 to 2022,”shows the proposed streets that will receive
slurry seal and asphalt overlays within the next 5-years.Exhibit 2 through Exhibit 6 show the proposed streets
that will be repaired through the years 2018,2019,2020,2021,and 2022,respectively.Typically,street projects
are designed to be performed in the winter or spring and constructed by the summer or fall months.
FUNDING
Funding for this program is approved by City Council.For FY 2019-20,the City Council approved the Street
City of South San Francisco Printed on 1/5/2024Page 2 of 3
powered by Legistar™38
File #:19-495 Agenda Date:8/7/2019
Version:1 Item #:4.
Rehabilitation Program budget of $1.5 million, which is comprised of $667,000 in Measure W funds.
CONCLUSION
This is an information update and does not require action by the Committee.
Attachment: Project Selection, Five Year Plan 2018 to 2022
City of South San Francisco Printed on 1/5/2024Page 3 of 3
powered by Legistar™39
Project Selection 5-Year Plan - 2018 to 2022
City of South San Francisco
Test
Feature Legend
DEEP PATCH + 1.5 AC OVERLAY
DEEP PATCH + 2-IN AC OVERLAY
DEEP PATCH + CAPE/SCRUB SEAL
SCRUB/SLURRY SEAL
SLURRY SEAL
0 0.5 1
Miles
Exhibit 1
Subject to Change
Attachment 1
40
Project Selection
Year 1 - 2018City of South San Francisco
Test
Feature Legend
DEEP PATCH + 1.5 AC OVERLAY
DEEP PATCH + 2-IN AC OVERLAY
DEEP PATCH + CAPE/SCRUB SEAL
SLURRY SEAL
0 0.1 0.2 0.3
Miles
Exhibit 2
Subject to Change 41
Project Selection
City of South San Francisco
Test
Feature Legend
DEEP PATCH + 1.5 AC OVERLAY
DEEP PATCH + 2-IN AC OVERLAY
DEEP PATCH + CAPE/SCRUB SEAL
SLURRY SEAL
0 0.5
Miles
Year 2 - 2019
Exhibit 3
Subject to Change 42
Project Selection
City of South San Francisco
Test
Feature Legend
DEEP PATCH + 2-IN AC OVERLAY
DEEP PATCH + CAPE/SCRUB SEAL
SLURRY SEAL
0 0.1 0.2 0.3 0.4 0.5
Miles
Year 3 - 2020
Exhibit 4
Subject to Change 43
Project Selection
City of South San Francisco
Test
Feature Legend
DEEP PATCH + 1.5 AC OVERLAY
DEEP PATCH + 2-IN AC OVERLAY
DEEP PATCH + CAPE/SCRUB SEAL
SCRUB/SLURRY SEAL
SLURRY SEAL
0 0.1 0.2 0.3
Miles
Year 4 - 2021
Exhibit 5
Subject to Change 44
Project Selection
City of South San Francisco
Test
Feature Legend
DEEP PATCH + 1.5 AC OVERLAY
DEEP PATCH + 2-IN AC OVERLAY
DEEP PATCH + CAPE/SCRUB SEAL
SCRUB/SLURRY SEAL
SLURRY SEAL
0 0.5
Miles
Year 5 - 2022
Exhibit 6
Subject to Change 45
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:19-458 Agenda Date:6/5/2019
Version:1 Item #:5.
Report transmitting Measure W Fiscal Year 2018-19 financial reports as of April 30,2019.(Justin Lovell,
Financial Services Manager)
RECOMMENDATION
No formal action is needed. The report is for information only.
BACKGROUND/DISCUSSION
Attached for the Measure W Citizens’Oversight Committee’s information are Measure W financial reports
through April 30, 2019 for Fiscal Year (FY) 2018-19.
Attachment 1,the FY 2018-19 Measure W Revenue Detail Report,indicates that the City received $2,236,860
in revenue in March 2019 and April 2019.
As indicated in Attachment 2,the amended budget for FY 2018-19 includes $16,768,559 in total
appropriations,primarily for support of the City’s capital improvement plan.Through April 30,2019,the City
expended $7,882,712 in Measure W. As such, the total remaining budget for FY 2018-19 is $8,885,847.
For the months of March and April 2019,the Community Civic Campus project allocated $2,122,067 in costs
to Measure W,and the Street Rehabilitation Program allocated $672,300 to Measure W.Project expense detail
reports and supporting documentation are provided for the capital projects noted above via Attachments 3,4
and 5.
The balance sheet report,included as Attachment 6,lists all assets,liabilities,and equities for Measure W,and
reports a cash balance of $12,435,178 as of April 30, 2019.
As requested by the Measure W Citizen’s Oversight Committee,Attachment 7 summarizes the Measure W life-
to-date revenues and expenditures through April 30, 2019.
CONCLUSION
Measure W revenues were received and accounted for accurately.Measure W funds were spent in a manner
consistent with the Measure W ballot measure language,and within the FY 2018-19 authorized appropriation
limit.
Attachments:
1.FY 2018-19 Measure W Revenue Detail April 2019 YTD
2.FY 2018-19 Measure W Expenditure Detail April 2019 YTD
3.FY 2018-19 Project pf1707 Transaction Detail March & April 2019
4.FY 2018-19 Project st1705 Transaction Detail March & April 2019
5.FY 2018-19 Project st1903 Transaction Detail March & April 2019
City of South San Francisco Printed on 1/5/2024Page 1 of 2
powered by Legistar™46
File #:19-458 Agenda Date:6/5/2019
Version:1 Item #:5.
6.FY 2018-19 Measure W Balance Sheet Report April 2019 YTD
7.Measure W Life-to-date Revenues and Expenditures
City of South San Francisco Printed on 1/5/2024Page 2 of 2
powered by Legistar™47
05/17/2019
CITY OF SOUTH SAN FRANCISCO
1
10:03AM
Page:revdetl.rpt Revenue Detail Report
03/01/2019 through 04/30/2019
Periods: 9 through 10
FY 2018-19 Measure W Revenue Detail April 2019 YTD
MEASURE W101
Account Number
Adjusted
Estimate Revenues
Year-to-date
Revenues Balance
Prct
Rcvd
101-00000 NON EXPENSE ACCT
101-00000-30000 TAXES
101-00000-30207 MEASURE W AND USE TAX (0.5%)9,731,450.00 0.00 6,676,882.52 3,054,567.48 68.61
973,729.87 1013/25/2019 gl_crj CR 70957
Line Description: Measure W Sales Tax
1,324,726.06 1013/25/2019 gl_crj CR 70799
Line Description: Measure W Sales Tax
-1,324,726.06 1013/25/2019 gl_crj CR 70800
Line Description: Measure W Sales Tax-Reversal
1,263,130.41 1014/24/2019 gl_crj CR 71139
Line Description: Measure W Sales Tax
101-00000-30207 MEASURE W AND USE TAX (0.5%)2,236,860.28 8,913,742.80 91.609,731,450.00 817,707.20
Total MEASURE W 91.602,236,860.28 8,913,742.809,731,450.00 817,707.20
Grand Total 2,236,860.28 8,913,742.80 91.609,731,450.00 817,707.20
1Page:
48
General Ledger Balances Page 1 of 1
Criteria: As Of = 4/30/2019; Period = 0,1..12; Summarize By = Report,Fund,ObjectGroup,Object; Fund = 101
Object Title
Beginning
Balance
Year-To-Date
Debits
Year-To-Date
Credits
Ending
Balance
Fund 101 -- MEASURE W
Object Group 11000 -- CURRENT ASSETS
11101 CASH AND INVESTMENT 9,444,975.66 13,271,737.05 10,281,537.37 12,435,175.34
11208 ACCOUNTS RECEIVABLE - OTHER 1,959,169.26 0.00 1,959,169.26 0.00
Total CURRENT ASSETS 11,404,144.92 13,271,737.05 12,240,706.63 12,435,175.34
Object Group 21000 -- CURRENT LIABILITIES
21101 ACCOUNTS PAYABLE 0.00 40,975.00 40,975.00 0.00
Total CURRENT LIABILITIES 0.00 40,975.00 40,975.00 0.00
Object Group 27000 -- FUND BALANCES
27001 FUND BALANCE 0.00 0.00 7,369,335.08 (7,369,335.08)
27202 RESERVE FOR ENCUMBRANCE (53,650.00)40,975.00 0.00 (12,675.00)
27304 DES FOR CURRENT CAPITAL PROJ.(7,315,685.08)7,315,685.08 0.00 0.00
27472 DESIGNATED FOR CIVIC CAMPUS (4,034,809.84)0.00 0.00 (4,034,809.84)
Total FUND BALANCES (11,404,144.92)7,356,660.08 7,369,335.08 (11,416,819.92)
Object Group 28000 -- CONTROL ACCOUNTS
28001 ENCUMBRANCES 0.00 53,650.00 40,975.00 12,675.00
28003 APPROPRIATION CONTROL 0.00 0.00 7,369,335.08 (7,369,335.08)
28004 BUDGETED FUND BALANCE 0.00 7,369,335.08 0.00 7,369,335.08
28005 REVENUE CONTROL 0.00 3,283,895.32 12,197,638.12 (8,913,742.80)
28006 EXPENDITURE CONTROL 0.00 8,956,811.31 1,074,098.93 7,882,712.38
Total CONTROL ACCOUNTS 0.00 19,663,691.71 20,682,047.13 (1,018,355.42)
Total MEASURE W 0.00 40,333,063.84 40,333,063.84 0.00
Total 0.00 40,333,063.84 40,333,063.84 0.00
49
05/24/2019
CITY OF SOUTH SAN FRANCISCO
1
11:17AM
Page:expdetl.rpt Expenditure Detail Report
03/01/2019 through 04/30/2019
Periods: 9 through 10
MEASURE W101
Account Number
Adjusted
Appropriation Expenditures
Year-to-date
Expenditures
Year-to-date
Encumbrances Balance
Prct
Used
101-5000 SUPPLIES & SERVICES
40,975.000.00101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 12,675.0053,650.00 0.00 100.00
100.000.00 40,975.00 12,675.00 0.0053,650.00Total SUPPLIES & SERVICES
101-6000 CAPITAL OUTAY
0.000.00 0.00 0.00 0.000.00Total CAPITAL OUTAY
101-9000 TRANSFERS
2,236,224.000.00101-00000-9100 TRANSFER OUT TO GENERAL FUND 0.000.00 -2,236,224.00 0.00
2,811,146.120.00101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.0016,714,909.08 13,903,762.96 16.82
2,122,067.37 4/30/2019 rev alloc GJ pf1707
101Line Description: Project: pf1707 Allocation Document Description : Project: pf1707 Allocation
22,270.89 4/30/2019 rev alloc GJ st1705
101Line Description: Project: st1705 Allocation Document Description : Project: st1705 Allocation
650,029.00 4/30/2019 rev alloc GJ st1903
101Line Description: Project: st1903 Allocation Document Description : Project: st1903 Allocation
2,794,367.26 5,605,513.38 33.54101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.00 11,109,395.7016,714,909.08
46.912,794,367.26 7,841,737.38 0.00 8,873,171.7016,714,909.08Total TRANSFERS
47.082,794,367.26 7,882,712.38 12,675.00 8,873,171.7016,768,559.08Total MEASURE W
Grand Total 2,794,367.26 7,882,712.38 47.0812,675.00 8,873,171.7016,768,559.08
1Page:
50
paTran Project Expense Transaction Detail Report Page:1
5/17/2019 10:23AM CITY OF SOUTH SAN FRANCISCO
3/1/2019 through 4/30/2019
Project Number #pf1707 COMMUNITY CIVIC CAMPUS
Hours Benefits Materials Other TotalAccount #DescriptionReferenceDate
Labor +
Phase #100 PRELIMINARY STUDIES
COMM CIVIC CAMPUS- DALLAS TOUE 510-99995-5999 257.60 257.603/20/2019 CC390008
100143 ALASKA AIR Check: 274920 3/27/2019
COMM CIVIC CAMPUS- PD DALLASE 510-99995-5999 257.60 257.603/20/2019 CC390008
100143 ALASKA AIR Check: 274920 3/27/2019
COMM CIVIC CAMPUS- PD DALLASE 510-99995-5999 257.60 257.603/20/2019 CC390008
100143 ALASKA AIR Check: 274920 3/27/2019
COMM CIVIC CAMPUS- PD DALLASE 510-99995-5999 257.60 257.603/20/2019 CC390008
100143 ALASKA AIR Check: 274920 3/27/2019
Phase Total:100 PRELIMINARY STUDIES 0.00 0.00 1,030.40 0.00 1,030.40
Phase #110 DESIGN
FY 2017-18 allotment~ E 510-99995-5999 445,287.59 445,287.593/6/2019 0136187-pf1707
107999 SMITHGROUPJJR INC Check: 274479 3/8/2019
FY 2017-18 allotment~ E 510-99995-5999 709,166.30 709,166.303/12/2019 0136994
107999 SMITHGROUPJJR INC Check: 274661 3/15/2019
Community Civic Campus Newslet E 510-99995-5999 535.32 535.324/5/2019 136649
099812 ESSENCE PRINTING, INC Check: 275141 4/10/2019
Community Civic Campus Newslet E 510-99995-5999 491.62 491.624/5/2019 136849
099812 ESSENCE PRINTING, INC Check: 275141 4/10/2019
Community Civic Campus Newslet E 510-99995-5999 447.50 447.504/5/2019 2019-250
107719 DIVERGENT LAUGUAGE SOLUTIONS Check: 275134 4/10/2019
LESLIE ARROYO -- CREDIT CARD PE 510-99995-5999 750.00 750.004/11/2019 cc391562
105406 DGI Check: 275342 4/12/2019
LESLIE ARROYO -- CREDIT CARD CE 510-99995-5999 1,410.00 1,410.004/19/2019 CC391986
106890 DESIGNOSAUR GRAPHICS, INC Check: 275578 4/24/2019
LESLIE ARROYO -- CREDIT CARD CE 510-99995-5999 200.00 200.004/19/2019 CC392003
106890 DESIGNOSAUR GRAPHICS, INC Check: 275578 4/24/2019
FY 2017-18 allotment~ E 510-99995-5999 659,978.64 659,978.644/22/2019 0137382
107999 SMITHGROUPJJR INC Check: 275630 4/26/2019
Phase Total:110 DESIGN 0.00 0.00 2,360.00 1,815,906.97 1,818,266.97
Phase #160 PROJECT MANAGEMENT
FY2016-17 APPROVED CONSULTANTE 510-99995-5999 41,559.00 41,559.003/6/2019 81618-pf1707
106730 KITCHELL CEM Check: 274461 3/8/2019
FY2016-17 APPROVED CONSULTANTE 510-99995-5999 61,287.00 61,287.003/6/2019 82684-pf1707
1Page:51
paTran Project Expense Transaction Detail Report Page:2
5/17/2019 10:23AM CITY OF SOUTH SAN FRANCISCO
3/1/2019 through 4/30/2019
Project Number #pf1707 COMMUNITY CIVIC CAMPUS
Hours Benefits Materials Other TotalAccount #DescriptionReferenceDate
Labor +
106730 KITCHELL CEM Check: 274461 3/8/2019
FY2016-17 APPROVED CONSULTANTE 510-99995-5999 48,099.00 48,099.003/6/2019 83128-pf1707
106730 KITCHELL CEM Check: 274461 3/8/2019
FY2016-17 APPROVED CONSULTANTE 510-99995-5999 63,033.50 63,033.503/28/2019 83499
106730 KITCHELL CEM Check: 275158 4/10/2019
FY2016-17 APPROVED CONSULTANTE 510-99995-5999 88,791.50 88,791.504/30/2019 84137
106730 KITCHELL CEM Check: 275732 5/3/2019
Phase Total:160 PROJECT MANAGEMENT 0.00 0.00 0.00 302,770.00 302,770.00
Project Number Total:pf1707 COMMUNITY CIVIC CAMPUS 0.00 0.00 3,390.40 2,118,676.97 2,122,067.37
GRAND TOTAL:0.00 0.00 3,390.40 2,118,676.97 2,122,067.37
2Page:52
Invoice Approval - Commitments (IA) - 11
Project:Community Civic Campus Project Number:pf1707
Process
Document:
IA - 11 Overall Due Date:
Current Workflow
Step:
Finance Approval Step Due Date:
Subject:SMITHGROUPJJR INC -
0136187
Status:Approved
Invoice Information
Compile all backup documentation into one PDF file. Attach PDF
document to Invoice Documentation data field.
Vendor Invoice
Number:
0136187
Vendor Invoice
Date:
01.17.2019
Period From:10.27.2018
Period To:12.28.2018
Invoice
Documentation:Smithgroup Invoice #0136187 dtd 1.17.19 for $445,287.59.pdf
Tracking Info
CM Signature:Dolores Montenegro CM Approval Date:02.17.2019
PM Signature:Marian Lee PM Approval Date:02.19.2019
Division Manager
Signature:
Matthew Ruble Division Manager
Approval Date:
02.19.2019
Director Signature:Dave Bockhaus Director Approval
Date:
02.25.2019
Finance Info
53
Check Number:
Check Date:
Check Amount:0
Commitment Invoice Details
Status:Approved Approved:02.25.2019 (Dave Bockhaus)
Commitment:0101921 - MASTER ARCH: CCC:
PROGRAM/OUTREACH
Company/Contact:SMITHGROUPJJR INC
Date Received:02.15.2019 Date Due:
Commitment Invoice Custom Fields
Migrated:No
54
Invoice Items
Commitment
Item #
Description Budget Line
Item
Funding Rule Invoiced To
Date
Retained
To Date
Invoice
Amount
Retainage
Percent
Retained
This
Invoice
1 Professional Services
(Design)
110-040 MeasureW
-100
4,604,686.98 0.00 445,287.59 0.00%0.00
Totals 4,604,686.98 0.00 445,287.59 0.00
55
Attached Documents
File Name Attached By Date Attached Step
Smithgroup Invoice #0136187 dtd 1.17.19
for $445,287.59.pdf
Sanders, Renee
(City of South San
Francisco)
02.15.2019 Start
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
paTran Project Expense Transaction Detail Report Page:1
5/22/2019 8:08AM CITY OF SOUTH SAN FRANCISCO
3/1/2019 through 4/30/2019
Project Number #st1705 STREET REHABILITATION PROGRAM FY16-17
Hours Benefits Materials Other TotalAccount #DescriptionReferenceDate
Labor +
Phase #120 CONSTRUCTION
ADDITIONAL CM SERVICES FOR 201E 510-99999-5999 1,540.00 1,540.003/27/2019 3513Summary
105927 ANCHOR ENGINEERING, INC.Check: 275104 4/10/2019
ADDITIONAL CM SERVICES FOR 201E 510-99999-5999 19,450.00 19,450.003/28/2019 3382R
105927 ANCHOR ENGINEERING, INC.Check: 275355 4/17/2019
2017 STREET SURFACE SEAL PROJEE 510-99999-5999 1,280.89 1,280.894/4/2019 872045509
106415 NCE Check: 275174 4/10/2019
Phase Total:120 CONSTRUCTION 0.00 0.00 0.00 22,270.89 22,270.89
Project Number Total:st1705 STREET REHABILITATION PROGRAM FY16-17 0.00 0.00 0.00 22,270.89 22,270.89
GRAND TOTAL:0.00 0.00 0.00 22,270.89 22,270.89
1Page:144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
paTran Project Expense Transaction Detail Report Page:1
5/23/2019 8:55AM CITY OF SOUTH SAN FRANCISCO
3/1/2019 through 4/30/2019
Project Number #st1903 STREET REHABILITATION PROGRAM FY18-19
Hours Benefits Materials Other TotalAccount #DescriptionReferenceDate
Labor +
Phase #003 PROJECT BUDGET
2019-C3 - FY 2018-19 Curb Ram E 510-99999-5999 18,500.00 18,500.003/12/2019 872075501
106415 NCE Check: 274645 3/15/2019
2018 SLURRY SEAL - TASK ORDER E 510-99999-5999 15,016.00 15,016.003/13/2019 18100043-05
104472 SWINERTON MGMT & CONSULTING Check: 274664 3/15/2019
BID ADVERTISING st193b~ E 510-99999-5999 1,057.30 1,057.303/21/2019 0001171400
027869 CALIFORNIA NEWSPAPER PARTNERS Check: 274837 3/27/2019
FY 2018-19 Surface Seal~ E 510-99999-5999 474,907.85 474,907.853/21/2019 4690
025229 G. BORTOLOTTO & CO, INC.Check: 274863 3/27/2019
2019-C1R - FY 2018-19 Street R E 510-99999-5999 13,000.00 13,000.003/21/2019 872065501
106415 NCE Check: 274882 3/27/2019
2019-C1R - FY 2018-19 Street R E 510-99999-5999 6,770.00 6,770.003/21/2019 872065502
106415 NCE Check: 274882 3/27/2019
2019-C1R - FY 2018-19 Street R E 510-99999-5999 3,471.00 3,471.003/21/2019 872065505
106415 NCE Check: 274971 3/29/2019
2018 SLURRY SEAL - TASK ORDER E 510-99999-5999 8,875.00 8,875.004/8/2019 18100043-06
104472 SWINERTON MGMT & CONSULTING Check: 275218 4/10/2019
2019-C2 - FY 2018-19 Surface S E 510-99999-5999 3,700.00 3,700.004/22/2019 872055505
106415 NCE Check: 275617 4/26/2019
Phase Total:003 PROJECT BUDGET 0.00 0.00 0.00 545,297.15 545,297.15
Project Number Total:st1903 STREET REHABILITATION PROGRAM FY18-19 0.00 0.00 0.00 545,297.15 545,297.15
GRAND TOTAL:0.00 0.00 0.00 545,297.15 545,297.15
1Page:173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
Measure W Life-to-date Revenues and Expenditures
Obj Group Title FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 thru 4/30/19 Total Life-to-date
Fund 101 -- MEASURE W
Revenues
MEASURE W AND USE TAX (0.5%)1,493,425 8,886,653 11,162,238 8,913,743
Total Revenues 1,493,425 8,886,653 11,162,238 8,913,743 30,456,059
Expenditures
TRANSFER OUT TO GENERAL FUND*-2,440,861 2,236,224
Subtotal --2,440,861 2,236,224 4,677,085
TRANSFER TO PROJECTS
Community Civic Campus 211,992 382,775 2,658,267 4,584,679 7,837,713
Street Paving -464,011 3,826,455 1,061,809 5,352,275
UUD Antionette**-31,150 122,658 -153,808
Subtotal 211,992 877,936 6,607,380 5,646,488 13,343,796
Total Expenditures 211,992 877,936 9,048,241 7,882,712 18,020,881
TotalNet 1,281,433 8,008,717 2,113,997 1,031,031 12,435,178
* SF PUC Land Purchase
** Accounting adjustment in the amount of
$153,808 to credit Measure W was posted in May
2019
220