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Home My WebLink About04.05.2023 @630 Regular Measure W COCWednesday, April 5, 2023 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Measure W Citizens' Oversight Committee Engy Del Rosario, Chair Edmund de Guzman, Vice Chair William Zemke, Committee Member Mike Brosnan, Committee Member Jamie Rey, Committee Member William Romero - Alternate Regular Meeting Agenda 1 April 5, 2023Measure W Citizens' Oversight Committee Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 1/5/2024 2 April 5, 2023Measure W Citizens' Oversight Committee Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT WELCOME AND INTRODUCTIONS MATTERS FOR CONSIDERATION Motion to approve the Minutes for the Special Measure W COC meeting of January 23, 2023. 1. Presentation and Discussion on Measure W Revenues and Expenditures and Project Update for Measure W Funded Projects (Karen Chang, Finance Director) 2. ADJOURNMENT Page 3 City of South San Francisco Printed on 1/5/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-274 Agenda Date:4/5/2023 Version:1 Item #:1. Motion to approve the Minutes for the Special Measure W COC meeting of January 23, 2023. City of South San Francisco Printed on 4/5/2023Page 1 of 1 powered by Legistar™4 CALL TO ORDER Chair Del Rosario called the meeting to order at 6:32 p.m. ROLL CALL Committee member Brosnan, present Committee member Rey, absent Committee member Zemke, present Committee member Romero (alternate), absent Vice Chair DeGuzman, present Chair Del Rosario, present AGENDA REVIEW No changes. REMOTE PUBLIC COMMENTS • Cynthia Marcopolus, Resident Submitted in advance of the meeting and read into the minutes. What is the total to date of the cost to build the Community Civic Campus to date as of the date of this meeting? In response to the public comment, Director Chang stated that the budget for the Civic Center is $103,000,000 and the actual spent to date is about $68,000,000. WELCOME AND INTRODUCTIONS Finance Director Karen Chang thanked the committee for attending the special meeting called due to audit scheduling conflict. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes from the meeting December 7, 2022 MINUTES SPECIAL MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE CITY OF SOUTH SAN FRANCISCO Monday, January 23, 2023 6:30 p.m. TELECONFERENCE MEETING This meeting is being held in accordance with the Brown Act as currently in effect under the provisions of Assembly Bill 361 which allows attendance by members of the Measure W Citizens’ Oversight Committee, City staff and the public to participate and conduct the meeting by teleconference. Teleconference locations are not open to the public. 5 MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023 PAGE 2 Motion – Chair Del Rosario/Second – Committee Member Zemke: To approve the Minutes from the meeting December 7, 2022, by roll call vote: AYES Committee member Brosnan, Committee member Zemke, Vice Chair DeGuzman, Chair Del Rosario NAYS: None; ABSENT: Committee member Ray; ABSTAIN: None 2. Report regarding a resolution acknowledging receipt of the draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approving a memorandum to City Council independently verifying use of Measure W funds. (Karen Chang, Finance Director) Referring to the Annual Comprehensive Financial Report (ACFR), Director Chang stated that page 116 contains Measure W information. She summarized that the audit revenue for fiscal year 2021-22 is about $15.4 million and expenditures are about $11.5 million. Director Chang stated that the information has been audited and is available for committee review. Director Chang then addressed a question from Vice Chair DeGuzman related to a discrepancy between the auditor’s presentation at the last meeting and what was printed on the audit report. Director Chang stated that the report presented by the auditor was an unpublished draft undergoing internal control and was updated to reflect the accurate financials following further review. Director Chang then opened the floor for questions and discussion. Vice Chair DeGuzman read from the Management’s Discussion and Analysis (MD&A) section of the ACFR which states that the governmental fund expenditure increased by $30.2 million in the prior year, primarily due to increase in project expenditures of the new Civic Campus Center and asked if the expenditures referenced were part of the bond proceeds. Director Chang responded that the $30.2 million references expenditures from the governmental fund which encompass funds from the general fund which Measure W is only one component of. Director Chang redirected the committee to focus on Measure W funds which are summarized on page 116 rather than the full document. Deputy Director of Finance Jason Wong reiterated that the statement read by Vice Chair DeGuzman refers to all government funds not specific to Measure W. Vice Chair DeGuzman clarified that his question stems from his understanding that the committee is charged with Measure W and the expenditures he is asking about are related to the Civic Campus, thus part of Measure W. Director Chang stated Measure W is used for paying the debt service and is one resource used for building the Civic Campus. Vice Chair DeGuzman clarified that the $68 million presented earlier in the meeting in response to the public questions were expenditures. Director Chang confirmed Vice Chair DeGuzman’s statement and added that the $68 million is a number that represents the project from inception to date as asked in the public comment where the item being discussed is related to fiscal year end June 30, 2022. Vice Chair DeGuzman asked if the $68 million in expenditures related to the Civic Center Campus are related to bond proceeds and revenues. In response, Director Chang stated that the City has issued different tranches of bonds to finance the construction of the project, along with impact fees, and that the Measure W revenue is used to pay back the bonds. She then clarified that the bond proceeds are used to fund the project and compared the bond to a mortgage. Deputy Director Wong clarified that the City issued $76 million in bonds for the LPR (Library, Parks & Recreation) project and that the City is contributing another $25 million from Measure W revenues to construct the LPR project. He then clarified that Measure W revenues are then used for debt service payments to pay back the bonds over a period of approximately 25 years or the life of the bond, similar to a mortgage payment with interest to accelerate project delivery as opposed to collecting the money over time and delivering the project in 25 years. 6 MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023 PAGE 3 Vice Chair DeGuzman then referenced a section in the ACFR which that the debt service increased by $6.9 million due to repayments beginning for 2021A bond issuance and capital outlay expenses of $5.5 million were also related to the purchase of that land for the new fire station at 71 Camaritas Ave and asked if the bond issuance is related to Measure W. Director Chang reminded the committee that the City issued three tranches of bonds 2020A, 2021A, and 2022A. She stated that those bonds were issued to finance the Police Station, the LPR building and the Pool and Sports Park. She further clarified that there is a period after the bond issuance that no payment is necessary, so the city began payment on the 2021A bond in FY 2021-22. Vice Chair DeGuzman asked if there was another bond that was issued to pay for the new fire station. Director Chang reminded the committee that the ACFR section covers all government funds, which Measure W is a subset of and clarified that the fire station land purchase is not part of Measure W. Vice Chair DeGuzman then read a section of the ACFR referencing the budget adoption timeline and revenue projections. He then asked if the city has current numbers through May if projections are for June alone. Director Chang responded that projections are based on prior fiscal year to budget 12 months ahead. Vice Chair DeGuzman read that Measure W revenue increased by $2 million from $13.4 million in fiscal year 2020-21 to $15.4 million primarily due to the City’s strong continued recovery from the Covid-19 pandemic. Committee Member Brosnan then asked for clarification if the Fire Station is no longer part of Measure W. Director Chang stated that her earlier response was based on the section read related to the land purchase which did not come from Measure W funds. Committee Member Brosnan stated that he understood that the sale of 33 Arroyo was initially going to pay for the fire station. Director Chang said that the Municipal Services Building (MSB) located at 33 Arroyo is still functional and that there are discussions to determine what the city will do with the MSB and stated that she did not want to speculate nor comment on the future of the MSB. Committee Member Brosnan then asked where the money is going to come from for the building of the fire station. Director Chang stated that there will be future discussions related to the funding of the fire station. Assistant City Attorney Alexandra Wolf redirected the committee to the agendized item and suggested that the discussion be added as an item to a future meeting. 2a. Resolution of the Measure W Citizens' Oversight Committee acknowledging receipt of the draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approving memorandum to City Council independently verifying use of Measure W funds. Motion – Committee member Zemke/Second – Chair Del Rosario: To acknowledge receipt of the draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approve memorandum to City Council independently verifying use of Measure W funds.: AYES Committee member Brosnan, Committee member Zemke, Vice Chair DeGuzman, Chair Del Rosario NAYS: None; ABSENT: Committee member Ray; ABSTAIN: None ADJOURNMENT Being no further business, Chair Del Rosario adjourned the meeting at 7:20 p.m. Submitted by: Approved by: 7 MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023 PAGE 4 _____________________ ______________________________ Amanda Parker-Govea Engy Del Rosario Committee Secretary Chair Approved by the Measure W Citizens’ Oversight Committee: / / 8 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-273 Agenda Date:4/5/2023 Version:1 Item #:2. Presentation and Discussion on Measure W Revenues and Expenditures and Project Update for Measure W Funded Projects (Karen Chang, Finance Director) Attachments: 1.2023.04.05 Presentation to Citizens' Oversight Committee City of South San Francisco Printed on 4/5/2023Page 1 of 1 powered by Legistar™9 Karen Chang, Director of Finance Jake Gilchrist, Director of Capital Projects Philip Vitale, Jr., Deputy Director Capital Projects Matthew Ruble, Principal Engineer April 5, 2023 Presentation to Measure W Citizens’ Oversight Committee 10 Agenda 1.Introductions 2.Review Minutes 3.Financial Update 4.Project Status Update 1.LPR 2.Orange Park 3.Pavement Project 5.Questions 211 Overview of Measure W Financials 3 Fiscal Year Ended Cumulative Total as of 6/30/2020 6/30/2021 6/30/2022 7/1-2/28/23 (Preliminary) Total (Inception thru 2/28/2023) REVENUES $45,891,353 $13,379,292 $15,399,766 $8,168,153 $82,838,564 EXPENDITURES Civic Campus 24,569,553 16,693,441 3,019,534 204,368 44,486,896 Paving Program 5,935,264 964,312 174,279 -7,073,855 Debt Service 407,155 2,767,200 8,287,833 2,552,225 14,014,413 TOTAL EXPENDITURES 30,911,972 20,424,953 11,481,646 2,756,593 65,575,164 Revenues less Expenditures 14,979,381 (7,045,661)3,918,120 5,411,560 17,263,400 FUND BALANCE 14,979,381 7,933,720 11,851,840 17,263,4006 17,263,400 12 FY 2022-23 Revenue/ Expenditures Summary 4 Expenditure Budget Actual (02/28/2023) Remaining Balance Revenues*$13,800,000 $8,168,153 $5,631,847 Expenditures Civic Campus $4,866,297 $204,368 $4,661,929 Debt Service 8,289,450 2,552,225 5,737,225 Total Expenditures 13,155,747 2,756,593 10,399,154 Revenues Less Expenditures 644,253 5,411,560 (4,767,307) *Sales taxes receipt has a 2-month lag 13 LIBRARY | PARK & RECREATION PROJECT UPDATE APRIL 2023 14 EXTERIOR VIEW FROM PARK 15 VIEW FROM FIELD 16 VIEW FROM FIELD 17 FIRST FLOOR LOBBY 18 FIRST FLOOR LOBBY 19 MEDIUM EVENT SPACE 20 MEDIUM EVENT SPACE 21 LARGE EVENT SPACE 22 LARGE EVENT SPACE 23 LARGE EVENT SPACE 24 LARGE EVENT SPACE 25 COUNCIL CHAMBER / THEATER EXTERIOR FROM SECOND FLOOR 26 CITY COUNCIL CHAMBER / THEATER INTERIOR 27 CITY COUNCIL CHAMBER / THEATER INTERIOR 28 DISCOVERY CENTER –DIGITAL STUDIO 29 DISCOVERY CENTER –DIGITAL STUDIO 30 DISCOVERY CENTER –MAKER SPACE 31 DISCOVERY CENTER –MAKER SPACE 32 DISCOVERY CENTER –MAKER SPACE 33 DISCOVERY CENTER –MAKER SPACE 34 YOUTH LIBRARY 35 YOUTH LIBRARY 36 LIBRARY –YOUNG ADULT AREA 37 LIBRARY –YOUNG ADULT AREA 38 CHILDREN’S CLASSROOM 39 CHILDREN’S CLASSROOM 40 CHILDREN’S CLASSROOM 41 CHILDREN’S CLASSROOM 42 ART ROOM / CREATOR’S STUDIO 43 ART ROOM / CREATOR’S STUDIO 44 DANCE CLASSROOM 45 DANCE CLASSROOM 46 THIRD FLOOR ADULT LIBRARY ENTRANCE 47 THIRD FLOOR ADULT LIBRARY ENTRANCE 48 ADA PARKING DIAGRAM 49 LIBRARY | PARKS & RECREATION SITE PLAN PARKING SPACES :: ~200 SURFACE LOT :: 108 GARAGE :: 20 OAK AVE :: ~ 40 STREET :: 34 50 51 Orange Memorial Park Sports Field Project •Electronic Scoreboards •Synthetic Turf •Sports Field Lighting •Spectator Areas •Baseball and Softball Diamonds with Dugouts, Bullpens & Batting Cage •Soccer Fields with Portable Goals •Concession Building •Under construction •Opening Summer/Fall 2023 43 52 Orange Memorial Park Aquatic Center •Construct a new 24,000 sf facility •Two pools •Outdoor, 10-lane cool-water lap pool with wind screen •Indoor, 7-lane warm-water teaching/recreation pool •Swimmer's Lounge & Activity Room •Maintain operation of existing pool throughout construction of the new pool facility •Construction to begin Fall 2023 44 53 2022 West of 101 Pavement Rehabilitation Project 54 2022 West of 101 Pavement Rehabilitation Project Innovative Maintenance Approach •Measure W and Lease Revenue Bonds •Historically low interest rates •Front loaded funds •Maximize economy of paving scale •>$2 million per year savings in future maintenance •Significant roadway improvements 2022 West of 101 Pavement Rehabilitation Project 55 2022 West of 101 Pavement Rehabilitation Project Pavement Condition Index (PCI) Before & After Construction PCI Before = 76 PCI After = 81 56 2022 West of 101 Pavement Rehabilitation Project 2022 West of 101 Rehabilitation Project $19.7 M in Construction Costs Focused on Streets with Poor/Very Poor Condition Treated 21.0 CL miles (18% of entire network) 57 2022 West of 101 Pavement Rehabilitation Project Recycling Technology Cold-In-Place Pavement Recycling •Eliminated around 2,600 Truck Trips •Recycled 27,000 TONS (13,500 CY) of in Place Asphalt Material (reused in place) •Minimized Disruption to Community •20-30% Cost Savings Compared to Conventional Treatments 2022 West of 101 Pavement Rehabilitation Project Cold-in-place Recycling (CIR) Process 58 2022 West of 101 Pavement Rehabilitation Project Rubberized Hot- Mix Asphalt 2022 West of 101 Pavement Rehabilitation Project Extend Extends pavement longevity Cost Future maintenance cost savings Reduce Reduce noise and CO2 emissions Improve Improve vehicle fuel economy Reuse Reuse of scrap tire rubber diverted over 44,000 tires from landfill 59 2022 West of 101 Pavement Rehabilitation Project Bike Lane Improvements •Added 3.6 miles of Class II bike lanes •Added 2.3 miles of Class III shared roadway bike routes. •Bicycle amenity improvements increase bike lane visibility and rider comfort and safety. •Bike lane corridor allows bike traffic connectivity throughout the neighborhood. 2022 West of 101 Pavement Rehabilitation Project 60 2022 West of 101 Pavement Rehabilitation Project Ramp Design Challenges and Incorporation of Green Infrastructure •Project incorporated Green Infrastructure and drainage improvement elements •New Street Trees •Biofiltration Basins •Ramps constructed to comply with ADA standards within existing challenging site constraints •Completed 259 ADA compliant curb ramps throughout SSF 2022 West of 101 Pavement Rehabilitation Project Bulb-out to provide bi-directional crossing and improve pedestrian safety 61 2022 West of 101 Pavement Rehabilitation Project Future Maintenance –Surface Seal By Zone Innovative Program Allows for Surface Seal by Zone to Reduce Future Maintenance Costs 62 QUESTIONS 4 5 63