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HomeMy WebLinkAbout06.07.2023 @630 Regular Measure W COCWednesday, June 7, 2023 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Measure W Citizens' Oversight Committee Engy Del Rosario, Chair Edmund de Guzman, Vice Chair William Zemke, Committee Member Mike Brosnan, Committee Member Jamie Rey, Committee Member William Romero - Alternate Regular Meeting Agenda 1 June 7, 2023Measure W Citizens' Oversight Committee Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 1/5/2024 2 June 7, 2023Measure W Citizens' Oversight Committee Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT MATTERS FOR CONSIDERATION Motion to approve the Minutes for the Measure W COC meeting of January 23, 2023 and April 5, 2023. 1. Presentation to the Measure W Citizen's Oversight Committee regarding Roles and Responsibilities (Alexandra Wolf, Assistant City Attorney) 2. Presentation and Discussion on Measure W Financial Update and FY 2022-23 Audit Calendar. (Karen Chang, Finance Director) 3. Consider and Move to Approve Measure W Committee Regular Meeting Schedule Change to Quarterly Regular Meetings (Karen Chang, Finance Director) 4. ADJOURNMENT Page 3 City of South San Francisco Printed on 1/5/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-474 Agenda Date:6/7/2023 Version:1 Item #:1. Motion to approve the Minutes for the Measure W COC meeting of January 23, 2023 and April 5, 2023. Attachments: 1.1.23.2023 Measure W Citizens’ Oversight Committee Minutes 2.4.05.2023 Measure W Citizens’ Oversight Committee Minutes City of South San Francisco Printed on 6/1/2023Page 1 of 1 powered by Legistar™4 CALL TO ORDER Chair Del Rosario called the meeting to order at 6:32 p.m. ROLL CALL Committee member Brosnan, present Committee member Rey, absent Committee member Zemke, present Committee member Romero (alternate), absent Vice Chair DeGuzman, present Chair Del Rosario, present AGENDA REVIEW No changes. REMOTE PUBLIC COMMENTS • Cynthia Marcopolus, Resident Submitted in advance of the meeting and read into the minutes. What is the total to date of the cost to build the Community Civic Campus to date as of the date of this meeting? In response to the public comment, Director Chang stated that the budget for the Civic Center is $103,000,000 and the actual spent to date is about $68,000,000. WELCOME AND INTRODUCTIONS Finance Director Karen Chang thanked the committee for attending the special meeting called due to audit scheduling conflict. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes from the meeting December 7, 2022 MINUTES SPECIAL MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE CITY OF SOUTH SAN FRANCISCO Monday, January 23, 2023 6:30 p.m. TELECONFERENCE MEETING This meeting is being held in accordance with the Brown Act as currently in effect under the provisions of Assembly Bill 361 which allows attendance by members of the Measure W Citizens’ Oversight Committee, City staff and the public to participate and conduct the meeting by teleconference. Teleconference locations are not open to the public. 5 MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023 PAGE 2 Motion – Chair Del Rosario/Second – Committee Member Zemke: To approve the Minutes from the meeting December 7, 2022, by roll call vote: AYES Committee member Brosnan, Committee member Zemke, Vice Chair DeGuzman, Chair Del Rosario NAYS: None; ABSENT: Committee member Ray; ABSTAIN: None 2. Report regarding a resolution acknowledging receipt of the draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approving a memorandum to City Council independently verifying use of Measure W funds. (Karen Chang, Finance Director) Referring to the Annual Comprehensive Financial Report (ACFR), Director Chang stated that page 116 contains Measure W information. She summarized that the audit revenue for fiscal year 2021-22 is about $15.4 million and expenditures are about $11.5 million. Director Chang stated that the information has been audited and is available for committee review. Director Chang then addressed a question from Vice Chair DeGuzman related to a discrepancy between the auditor’s presentation at the last meeting and what was printed on the audit report. Director Chang stated that the report presented by the auditor was an unpublished draft undergoing internal control and was updated to reflect the accurate financials following further review. Director Chang then opened the floor for questions and discussion. Vice Chair DeGuzman read from the Management’s Discussion and Analysis (MD&A) section of the ACFR which states that the governmental fund expenditure increased by $30.2 million in the prior year, primarily due to increase in project expenditures of the new Civic Campus Center and asked if the expenditures referenced were part of the bond proceeds. Director Chang responded that the $30.2 million references expenditures from the governmental fund which encompass funds from the general fund which Measure W is only one component of. Director Chang redirected the committee to focus on Measure W funds which are summarized on page 116 rather than the full document. Deputy Director of Finance Jason Wong reiterated that the statement read by Vice Chair DeGuzman refers to all government funds not specific to Measure W. Vice Chair DeGuzman clarified that his question stems from his understanding that the committee is charged with Measure W and the expenditures he is asking about are related to the Civic Campus, thus part of Measure W. Director Chang stated Measure W is used for paying the debt service and is one resource used for building the Civic Campus. Vice Chair DeGuzman clarified that the $68 million presented earlier in the meeting in response to the public questions were expenditures. Director Chang confirmed Vice Chair DeGuzman’s statement and added that the $68 million is a number that represents the project from inception to date as asked in the public comment where the item being discussed is related to fiscal year end June 30, 2022. Vice Chair DeGuzman asked if the $68 million in expenditures related to the Civic Center Campus are related to bond proceeds and revenues. In response, Director Chang stated that the City has issued different tranches of bonds to finance the construction of the project, along with impact fees, and that the Measure W revenue is used to pay back the bonds. She then clarified that the bond proceeds are used to fund the project and compared the bond to a mortgage. Deputy Director Wong clarified that the City issued $76 million in bonds for the LPR (Library, Parks & Recreation) project and that the City is contributing another $25 million from Measure W revenues to construct the LPR project. He then clarified that Measure W revenues are then used for debt service payments to pay back the bonds over a period of approximately 25 years or the life of the bond, similar to a mortgage payment with interest to accelerate project delivery as opposed to collecting the money over time and delivering the project in 25 years. 6 MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023 PAGE 3 Vice Chair DeGuzman then referenced a section in the ACFR which that the debt service increased by $6.9 million due to repayments beginning for 2021A bond issuance and capital outlay expenses of $5.5 million were also related to the purchase of that land for the new fire station at 71 Camaritas Ave and asked if the bond issuance is related to Measure W. Director Chang reminded the committee that the City issued three tranches of bonds 2020A, 2021A, and 2022A. She stated that those bonds were issued to finance the Police Station, the LPR building and the Pool and Sports Park. She further clarified that there is a period after the bond issuance that no payment is necessary, so the city began payment on the 2021A bond in FY 2021-22. Vice Chair DeGuzman asked if there was another bond that was issued to pay for the new fire station. Director Chang reminded the committee that the ACFR section covers all government funds, which Measure W is a subset of and clarified that the fire station land purchase is not part of Measure W. Vice Chair DeGuzman then read a section of the ACFR referencing the budget adoption timeline and revenue projections. He then asked if the city has current numbers through May if projections are for June alone. Director Chang responded that projections are based on prior fiscal year to budget 12 months ahead. Vice Chair DeGuzman read that Measure W revenue increased by $2 million from $13.4 million in fiscal year 2020-21 to $15.4 million primarily due to the City’s strong continued recovery from the Covid-19 pandemic. Committee Member Brosnan then asked for clarification if the Fire Station is no longer part of Measure W. Director Chang stated that her earlier response was based on the section read related to the land purchase which did not come from Measure W funds. Committee Member Brosnan stated that he understood that the sale of 33 Arroyo was initially going to pay for the fire station. Director Chang said that the Municipal Services Building (MSB) located at 33 Arroyo is still functional and that there are discussions to determine what the city will do with the MSB and stated that she did not want to speculate nor comment on the future of the MSB. Committee Member Brosnan then asked where the money is going to come from for the building of the fire station. Director Chang stated that there will be future discussions related to the funding of the fire station. Assistant City Attorney Alexandra Wolf redirected the committee to the agendized item and suggested that the discussion be added as an item to a future meeting. 2a. Resolution of the Measure W Citizens' Oversight Committee acknowledging receipt of the draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approving memorandum to City Council independently verifying use of Measure W funds. Motion – Committee member Zemke/Second – Chair Del Rosario: To acknowledge receipt of the draft Fiscal Year 2021-22 Annual Comprehensive Financial Report and approve memorandum to City Council independently verifying use of Measure W funds.: AYES Committee member Brosnan, Committee member Zemke, Vice Chair DeGuzman, Chair Del Rosario NAYS: None; ABSENT: Committee member Ray; ABSTAIN: None ADJOURNMENT Being no further business, Chair Del Rosario adjourned the meeting at 7:20 p.m. Submitted by: Approved by: 7 MEASURE W COC SPECIAL MEETING MINUTES January 23,, 2023 PAGE 4 _____________________ ______________________________ Amanda Parker-Govea Engy Del Rosario Committee Secretary Chair Approved by the Measure W Citizens’ Oversight Committee: / / 8 CALL TO ORDER Committee member Zemke called the meeting to order at 6:41 p.m. ROLL CALL Chair Del Rosario, absent Vice Chair DeGuzman, absent Committee member Zemke, present Committee member Brosnan, absent Committee member Rey, present AGENDA REVIEW No changes. REMOTE PUBLIC COMMENTS No public comments made. WELCOME AND INTRODUCTIONS Finance Director Karen Chang introduced City Manager Sharon Ranals, Capital Projects Director Jake Gilchrist, Principal Engineer Matt Ruble, Assistant City Attorney Claire Lai, Deputy Finance Director Jason Wong, and Secretary Amanda Parker. Committee member Zemke served as Chair of the meeting. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes from the meeting January, 23, 2023. Committee member Zemke moved the motion to approve the Minutes to the next meeting since there was no forum. 2. Presentation and discussion on Measure W revenues, expenditures, and project updates on Measure W funded projects. Finance Director Chang provided a brief overview and update of financials. Director Chang stated that the budget for the whole year was expected to be about $13.8 million from Measure W sales tax revenues, expenditures would be $4.8 million for Civic Campus, and $8.3 million for debt service. It was anticipated that at the end of the fiscal year, revenues over expenditures would be MINUTES SPECIAL MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE CITY OF SOUTH SAN FRANCISCO Wednesday, April 5, 2023 6:30 p.m. IN-PERSON MEETING 9 MEASURE W COC SPECIAL MEETING MINUTES April 5, 2023 PAGE 2 around $600,000. She later stated that about $8 million was received in Measure W sales tax from July 1st – February 28th. The expenditure total was about $2.7 million, with $2.5 million for debt service. Since more revenue was collected than expenditures, there was about $5.4 million in excess. The sales tax was about two months behind, so the $8 million in revenue reflects the collection through December. Director Chang stated that since sales tax was not coming in evenly due to the uncertainty of the economy, $13.8 million was still a good estimate. Director Chang then handed it off to Capital Projects Director Jacob Gilchrist for a project update on the Library, Parks and Recreation (LPR) building. Capital Projects Director Gilchrist went over the project update of LPR through the PowerPoint slides. He stated that the opening is around six months away. Everything was going well. The carpets and all electrical were in, so there’s permanent power now. Director Gilchrist said that the park component of it is a little behind schedule due to the rain, but it’s not a critical path to the opening. The foreground will have a garden, synthetic turf, and an activity field. The ring of the field was already defined, and the concrete was poured. The LPR building will include a medium event space, a large event space, and a Council Chamber. Utilities were installed, so it was about two weeks away from having light on it at night. Director Gilchrist stated that they are doing well with the construction contingency. A significant portion of the contingency is to add additional technological infrastructure so more of the spaces can be flexible for zoom meetings. They also started to make adjustments and incorporate new ways everyone can learn and collaborate with since the building was designed before COVID-19. Director Gilchrist also stated that there were about 200 parking spaces for LPR, and they were planning to install more ADA parking spaces. The housing developer received a transportation grant in which they were planning to build an extension of Oak Ave across Mission Road to essentially be a fourth row of parking for LPR. The plan is to begin the work in late 2024 – early 2025. Committee member Zemke asked how the number of parking spaces for LPR compared to what is at Municipal Services Building (“MSB”). Director Gilchrist stated the MSB had around 180 parking spaces, but it has increased since the Police Department moved out. Director Gilchrist then gave an update on the Sports Field Project and the Aquatic Center. The Sports Field Project, which was part of the 2022 bond sale, was doing well. Director Gilchrist stated that the project was underbudget, and they were not planning to use all the construction contingencies. The concession building that was used for the Sports Field was donated from Genentech about 8-10 years ago. Director Gilchrist also explained that they were expecting to open for May or June, but the rain keeps pushing the date out. The Aquatic Center is scheduled for construction later this year. They had gone for a design and review that went well. The construction won’t begin until Fall 2023. Committee member Zemke asked how many trees would have to be taken out for construction. Director Gilchrist explained that it wouldn’t be too many and that they wanted to keep as many as they could. Committee member Rey asked about the longevity of the landscaping. Director Gilchrist answered that all their designers and staff are Bay friendly certified. They made sure the plants used were compatible with the region with low water use. It would feel more like a contemporary garden design. Committee member Zemke asked what the plans were for landscaping in front of the building along El Camino. Director Gilchrist stated that they would be matching the Grand Boulevard Initiative (GBI) Program with planters and wildflowers in between. Committee member Zemke then asked how much space is between the curb and the building. Director Gilchrist explained that since they are removing the painted buffer and adding a bike lane, the curb line would be moved to the left four feet to accommodate a three feet wide planter and wider sidewalk. Committee member Zemke then stated that some of the comments he has been receiving are that the frontage of El Camino is a little harsh. Director Gilchrist answered that the 10 MEASURE W COC SPECIAL MEETING MINUTES April 5, 2023 PAGE 3 building had to be made narrow and pushed as close as possible to El Camino for everything to function correctly. He agreed it was a legitimate complaint but with the trees and the bike lane, the sidewalk would be bigger. Committee member Rey asked whether there would be actual books in the library adult room or if it would be under one umbrella of libraries. Director Gilchrist answered that one side of the 3rd floor would be the entire adult library and explained they were going in the direction of less media. Director Gilchrist then passed the floor to Principal Engineer Matt Ruble. Principal Engineer Matt Ruble went over a PowerPoint presentation that was put together to accept their construction project that utilized Measure W funds. Principal Engineer Ruble stated that it was a success story overall because they had the opportunity to utilize the Measure W funds and take advantage of the historically low interest rates to front load massive paving projects, catch up work, and/or do a small project every year. Principal Engineer Ruble explained they were able to save about $2 million a year on ongoing paving maintenance and significantly improved our roadways. Principal Engineer Ruble stated that the actual project put out was about $19.7 million and treated about 21 miles of our roadways, which is about 18% of all our roadways. Principal Engineer Ruble then moved on to discuss their focus on trying to be as green as possible and utilizing the latest technologies available. He explained they’ve been utilizing cold in-place pavement recycling, in which they grinded up existing roadways, treated the material, and put it back. This saved money and prevented it from having to be dumped in a landfill. Principal Engineer Ruble stated that the utilization of hot rubberized asphalt was even more innovative and helpful. He said they were able to win a grant to cover the cost and team up with Brisbane to have a larger ask. With the hot rubberized asphalt, Principal Engineer Ruble stated the roads are better, more fuel efficient, and last longer than before, and they were able to divert about 44,000 tires from a landfill. With the new roadways done, there was the chance for new striping on top of the pavement. Principal Engineer Ruble said they added about 3.6 miles of class 2 and an additional 2.3 miles of class 3 of share-the-road markings and that all supposed lanes were added to the project as well. Since the roadways were being repaired, there were triggers for ADA accommodations for curb ramps and other drainage improvements. Principal Engineer Ruble stated new tree wells went in and 259 ADA compliant curb ramps were installed. He explained that the project has really been setting them up for how they are going to move forward with road maintenance. He said their plan was to divide the city into different zones, do those streets, and rotate around the city every 5 years. Principal Engineer Ruble stated that it gave them predictability and allowed them to coordinate better. Committee member Rey asked what the difference in longevity was for the pavement with the hot rubber asphalt than the pavement without Principal Engineer Ruble answered that it lasts about 10-15 years without the rubber and about 15-20 years with it. He stated that the goal was to maintain the life of it and leave it there indefinitely. It’s a lot cheaper to keep a road in good condition than trying to repair it when it’s already in a deterioration curve. That concluded the presentation and Director Chang opened the floor for questions and discussions. Committee member Zemke asked what kind of cushion would be left with the addition of funding for the swimming pool. City Manager Ranals stated that she doesn’t know how much of a cushion they’d have, but they did have projections. As these projects were completed, there was still capacity there. Director Gilchrist stated that projections were done for the 2022 bonds sale. Deputy Finance Director Wong stated they didn’t bond fund for the entire project of LPR. That was a combination of bonds and cash to use from excess Measure W. The excess revenue over debt service was used to complete the cash contribution of LPR through fiscal 2024. After fiscal 2025, excess revenues would be available for additional projects that the City Council could decide to use. Director Gilchrist stated they didn’t anticipate that the bids would come to $28 million below for LPR when discussing the 2021 sale impact. The project was estimated to be around $98 million, 11 MEASURE W COC SPECIAL MEETING MINUTES April 5, 2023 PAGE 4 and the bids came in right around $70 million. He said the savings resulted in a lower second bonds sale, which they anticipated to use in the third bond sale. This is why the aquatic center became a project. They were expecting $130-140 million, and it was $103 million. Deputy Finance Director Wong also stated that they added solar panels for around $2 million and took advantage of low interest rates. He explained that he pushed to get bonds issued earlier because they were anticipating going to the bond market in September or October. It was important to get it done in March before the Federal Reserve raised their interest rates. Director Gilchrist stated that they were able to end up with a low bid price on LPR because contractors were panicking about how to keep their crews working. He stated they got three bids, and they were all close to each other. He had seen that those contractors were struggling to meet those bid prices. Committee member Zemke asked if the supply chain was holding them up on anything or if it was a thing of the past. Director Gilchrist answered that it was still affecting them in some ways. He stated the Police Department had to move some of the furniture that was in the old PD over temporarily because there’s been a run-on foam for furniture back in 2021-2022. Director Gilchrist explained that it’s mostly on the furnishing side and FFE fixture and that the contractors haven’t had an issue with it. City Manager Ranals stated they’ve been given a much longer lead time. They’re not planning to open for six months and have already ordered furniture, technology, and workstations. She stated that they still have to order some of the equipment though. City Manager Ranals also stated that they couldn’t do the concert at the park anymore with the construction on the pool. She suggested moving it to the Library, Parks & Rec for a soft opening for the donors. ADJOURNMENT Being no further business, Committee member Zemke adjourned the meeting at 7:30 p.m. Submitted by: Approved by: _____________________ ______________________________ Amanda Parker Bill Zemke Secretary Committee Member Approved by the Measure W Citizens’ Oversight Committee: / / 12 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-471 Agenda Date:6/7/2023 Version:1 Item #:2. Presentation to the Measure W Citizen's Oversight Committee regarding Roles and Responsibilities (Alexandra Wolf, Assistant City Attorney) Attachment: 1.Presentation - Measure W Oversight Committee Roles and Responsibilities (June 2023) City of South San Francisco Printed on 6/1/2023Page 1 of 1 powered by Legistar™13 Measure W Oversight Committee Scope of Responsibilities Ali Wolf, Assistant City Attorney June 7, 2023 14 City of South San Francisco Background Measure W •Half-cent sales tax (0.5%) approved by voters on November 3, 2015 Tax went into effect April 1, 2016 •A General Tax for any legitimate governmental purpose Help maintain and enhance local services (SSF) Voter Priorities: Neighborhood police patrols/911 response Repairing potholes/streets Police operations center that is earthquake safe Programs for seniors, disabled residents, and crime suppression Maintaining youth/teen educational/recreational programs 15 City of South San Francisco Citizen’s Oversight Committee (“COC”) •SSFMC section 4.36.140 –Appointment and bylaws set by City Council –Five-person committee of SSF residents or business representatives •Standing Advisory Committee –Subject to the Brown Act/open meeting laws –Subject to state conflict of interest laws •Bylaws adopted in 2016 –Member appointment/selection –Meeting schedule, attendance, operations –Scope of Committee actions and responsibilities Appointment of the COC 16 City of South San Francisco Citizen’s Oversight Committee (“COC”) •SSFMC section 4.36.140 –Intent: Review and report on the revenue received and expenditure of funds from the Measure W tax. •Making sure that Measure W funds are used in alignment with the services and projects stated in the ballot measure language. •Not project-specific The COC responsibilities 17 City of South San Francisco Scope of COC Responsibilities 1.Review the City’s annual financial audit and findings on Measure W Tax –City undergoes an annual audit of its financial statements and review, among other things, collection and expenditure of Measure W tax revenue. –COC shall “meet with the independent auditor to receive the plan for the audit and the audit findings” related to Measure W tax collection and expenditure. (SSFMC 4.36.140; Bylaws section (C)(2)) The COC’s responsibilities are: 18 City of South San Francisco Scope of COC Responsibilities 2.Report to the City Council regarding auditors’ findings on Measure W Tax –The COC reports on whether Measure W funds are being spent in accordance with the terms of Measure W. The voters asked the COC to make sure that Measure W funds are spent as contemplated by the ballot measure. (SSFMC 4.36.140; Bylaws section (C)(2)) The COC’s responsibilities are: 19 City of South San Francisco Scope of COC Responsibilities •Measure W is a general tax –The funds generated from the measure may be used for any legitimate governmental purpose –Not restricted by the language of the ballot measure or another form of financing (i.e. bonds) –Ballot lists examples of voter priorities •Improper use = spending the money for a non-public purpose Improper Use of Measure W funds? 20 City of South San Francisco Scope of COC Responsibilities •Having a formal role in contracting, project management, or any other aspect related to the use of Measure W tax revenue. –This is to preserve the integrity and independence of the oversight process. (Bylaws section (C)(4)) •Reviewing or auditing case-by-case the projects funded by Measure W –The COC does not determine whether Measure W funds are properly spent at the project level. The COC is not tasked with: 21 City of South San Francisco Scope of COC Responsibilities Questions? 22 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-470 Agenda Date:6/7/2023 Version:1 Item #:3. Presentation and Discussion on Measure W Financial Update and FY 2022-23 Audit Calendar. (Karen Chang, Finance Director) Attachments: 1.2023.06.07 Presentation to Citizens' Oversight Committee City of South San Francisco Printed on 6/1/2023Page 1 of 1 powered by Legistar™23 Karen Chang, Director of Finance June 7, 2023 Presentation to Measure W Citizens’ Oversight Committee 24 Overview of Measure W Financials 2 Fiscal Year Ended Cumulative Total as of 6/30/2020 6/30/2021 6/30/2022 7/1-4/30/23 (Preliminary) Total (Inception thru 4/30/2023) REVENUES $45,891,353 $13,379,292 $15,399,766 $10,639,253 $85,309,664 EXPENDITURES Civic Campus 24,569,553 16,693,441 3,019,534 1,393,365 45,675,893 Paving Program 5,935,264 964,312 174,279 44,070 7,117,925 Debt Service 407,155 2,767,200 8,287,833 2,552,225 14,014,413 TOTAL EXPENDITURES 30,911,972 20,424,953 11,481,646 3,989,660 66,808,231 Revenues less Expenditures 14,979,381 (7,045,661)3,918,120 6,649,593 18,501,433 FUND BALANCE 14,979,381 7,933,720 11,851,840 18,501,433 18,501,433 25 FY 2022-23 Revenue/ Expenditures Summary 3 Expenditure Budget Actual (04/30/2023) Remaining Balance Revenues*$13,800,000 $8,168,153 $5,631,847 Expenditures Civic Campus $14,581,039 $245,198 $14,335,841 Paving Program 1,160,626 14,185 1,146,441 Debt Service 8,289,450 3,730,277 4,559,173 Total Expenditures 24,031,115 3,989,660 20,041,455 Revenues Less Expenditures (10,231,115) 4,178,493 (14,409,608) *Sales taxes receipt has a 2-month lag 26 FY 2022-23 Audit Calendar 4 •Week of May 22, 2023Interim Audit •Week of October 16 – 27, 2023 Final Audit 27 Measure W Regular Meeting Schedule Change •Current: Bi-monthly •Proposed: Quarterly 28 QUESTIONS 629 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-475 Agenda Date:6/7/2023 Version:1 Item #:4. Consider and Move to Approve Measure W Committee Regular Meeting Schedule Change to Quarterly Regular Meetings (Karen Chang, Finance Director) City of South San Francisco Printed on 6/1/2023Page 1 of 1 powered by Legistar™30