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Home My WebLink About10.15.2019 @645 Special Measure W COCTuesday, October 15, 2019 6:45 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Finance Conference Room, City Hall 400 Grand Avenue, Lower Level, South San Francisco, CA Special Measure W Citizens' Oversight Committee Special Meeting Agenda 1 October 15, 2019Special Measure W Citizens' Oversight Committee Special Meeting Agenda NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the State of California, the Measure W Citizens' Oversight Committee of the City of South San Francisco will hold a Special Meeting on Tuesday, October 15, 2019 at 6:45 p.m., in the Finance Conference Room, City Hall, 400 Grand Avenue, Lower Level, South San Francisco, California 94080. Call To Order. Roll Call. Agenda Review. Public Comments. MATTERS FOR CONSIDERATION Motion to approve the Minutes from the meeting of August 7, 2019.1. Report transmitting Measure W Fiscal Year 2019-20 financial reports as of September 30, 2019. (Janet Salisbury, Finance Director) 2. Report regarding an update on the Community Civic Campus Project Design Development. (Jacob Gilchrist, Director of Capital Projects and Smith Group, Master Architect) 3. Adjournment. Page 2 City of South San Francisco Printed on 1/8/2024 2 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-864 Agenda Date:10/15/2019 Version:2 Item #:1. Motion to approve the Minutes from the meeting of August 7, 2019. City of South San Francisco Printed on 1/8/2024Page 1 of 1 powered by Legistar™3 Call to Order. Time: 6:31 p.m. Roll Call. PRESENT: Committee Chair Wong Vice Chair De Paz Fernandez Members Alcalde and Zemke ABSENT: Member Brosnan PUBLIC COMMENTS Speakers: Mina Richardson MATTERS FOR CONSIDERATION 1.Motion to approve the minutes from the meetings of June 5, 2019. Motion – Committee Member Zemke/Second – Committee Member Alcalde to approve the Minutes from the meeting of June 5, 2019. Approved by roll call vote (4-0-1) 2.Report regarding the Public Works Department’s Five-Year Paving Plan update. (Matthew Ruble, Principal Engineer) 3.Report transmitting Measure W Fiscal Year 2018-19 financial reports as of June 30, 2019. (Janet Salisbury, Director of Finance) ADJOURNMENT Being no further business, Committee Chair Wong adjourned the meeting at 7:53 p.m. MINUTES REGULAR MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE (COC) OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: CITY MANAGER’S CONFERENCE ROOM 400 GRAND AVENUE SOUTH SAN FRANCISCO, CA WEDNESDAY, AUGUST 7, 2019 6:30 p.m. 4 MEASURE W CITIZENS’ OVERSIGHT COMMITTEE MEETING MINUTES AUGUST 7, 2019 PAGE 2 Submitted by: Approved by: Amanda Parker-Govea Christine Wong, Chair Administrative Assistant II City of South San Francisco City of South San Francisco 5 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-863 Agenda Date:10/15/2019 Version:1 Item #:2. Report transmitting Measure W Fiscal Year 2019-20 financial reports as of September 30,2019.(Janet Salisbury, Finance Director) RECOMMENDATION No formal action is needed. The report is for information only. BACKGROUND/DISCUSSION Attached for the Measure W Citizens’Oversight Committee’s information are Measure W financial reports through September 30,2019 for Fiscal Year (FY)2019-20.Additionally,Finance staff is in the process of closing the books for FY 2018-19.Staff will present FY 2018-19 actuals,which will include all audited transactions in December 2019. Attachment 1 (FY 2019-20 Measure W Revenue Detail Report)shows that the City received $930,148 in revenue between July 1,2019 and September 30,2019.The revenue corresponds with sales tax receipts for the same period. As indicated in Attachment 2,the budget for FY 2019-20 includes $17,067,000 in total appropriations, primarily for support of the City’s capital improvement plan.Through September 30,2019,the City had not expended Measure W funds. As such, the total remaining budget for FY 2019-20 is $17,067,000. The balance sheet report,included as Attachment 3,lists all assets,liabilities,and equities for Measure W. Based on unaudited financials,the cash balance is $14,996,011 as of September 30,2019.The cash balance was computed by adding totals from the report dated June 30,2019 and September 30,2019 to come to the present balance. As requested by the Measure W Citizen’s Oversight Committee,Attachment 4 summarizes the Measure W life- to-date revenues and expenditures through September 30, 2019. CONCLUSION To the best of our knowledge based on currently available information,Measure W revenues were received and accounted for accurately. Attachments: 1.FY 2019-20 Measure W Revenue Detail Sept 2019 YTD 2.FY 2019-20 Measure W Expenditure Detail Sept 2019 YTD 3.FY 2019-20 Measure W Balance Sheet Report Sept 2019 YTD 4.FY 2019-20 Measure W Life-to-date Revenues and Expenditures through Sept 2019 City of South San Francisco Printed on 1/8/2024Page 1 of 1 powered by Legistar™6 10/04/2019 CITY OF SOUTH SAN FRANCISCO 1 3:09PM Page:revdetl.rpt Revenue Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Revenue Detail Sept 2019 YTD MEASURE W101 Account Number Adjusted Estimate Revenues Year-to-date Revenues Balance Prct Rcvd 101-00000 NON EXPENSE ACCT 101-00000-30000 TAXES 101-00000-30207 MEASURE W AND USE TAX (0.5%) 12,370,000.00 0.00 0.00 12,370,000.00 0.00 1,262,351.70 1017/24/2019 gl_crj CR 71656 Line Description: Measure W Sales Tax -1,262,351.70 1017/24/2019 acrul_r_je GJ 71678-R Line Description: FY18-19 Measure W-CA -729,490.24 1018/26/2019 acrul_r_je GJ 71882-R Line Description: FY18-19 Measure W-CA 729,490.24 1018/26/2019 gl_crj CR 71880 Line Description: Measure W Sales Tax 930,147.58 1019/24/2019 gl_crj CR 72078 Line Description: Measure W Sales Tax 101-00000-30207 MEASURE W AND USE TAX (0.5%) 930,147.58 930,147.58 7.52 12,370,000.00 11,439,852.42 Total MEASURE W 7.52 930,147.58 930,147.58 12,370,000.00 11,439,852.42 Grand Total 930,147.58 930,147.58 7.52 12,370,000.00 11,439,852.42 1Page: 7 10/04/2019 CITY OF SOUTH SAN FRANCISCO 1 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 NON EXPENSE ACCT00000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-00000-6000 CAPITAL OUTAY Total CAPITAL OUTAY 0.00 0.00 0.00 0.00 0.00 0.00 101-00000-9000 TRANSFERS Total TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total NON EXPENSE ACCT 1Page: 8 10/04/2019 CITY OF SOUTH SAN FRANCISCO 2 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 CITY COUNCIL01000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-01000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total CITY COUNCIL 2Page: 9 10/04/2019 CITY OF SOUTH SAN FRANCISCO 3 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 CITY CLERK02000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-02000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total CITY CLERK 3Page: 10 10/04/2019 CITY OF SOUTH SAN FRANCISCO 4 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 CITY TREASURER03000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-03000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total CITY TREASURER 4Page: 11 10/04/2019 CITY OF SOUTH SAN FRANCISCO 5 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 CITY ATTORNEY04000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-04000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total CITY ATTORNEY 5Page: 12 10/04/2019 CITY OF SOUTH SAN FRANCISCO 6 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 CITY MANAGER05000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-05000-5000 SUPPLIES & SERVICES 101-05101-5005 PROFESSIONAL & SPECIALIZED SVCS 0.00 0.00 0.00 0.00 0.00 0.00 Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total CITY MANAGER 6Page: 13 10/04/2019 CITY OF SOUTH SAN FRANCISCO 7 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 FINANCE DEPARTMENT06000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-06000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total FINANCE DEPARTMENT 7Page: 14 10/04/2019 CITY OF SOUTH SAN FRANCISCO 8 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 NON-DEPARTMENTAL07000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-07000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total NON-DEPARTMENTAL 8Page: 15 10/04/2019 CITY OF SOUTH SAN FRANCISCO 9 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 HUMAN RESOURCES09000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-09000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total HUMAN RESOURCES 9Page: 16 10/04/2019 CITY OF SOUTH SAN FRANCISCO 10 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 ECONOMIC & COMMUNITY DEVELOPMENT DEPT10000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-10000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total ECONOMIC & COMMUNITY DEVELOPMENT DEPT 10Page: 17 10/04/2019 CITY OF SOUTH SAN FRANCISCO 11 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 FIRE DEPARTMENT11000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-11000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total FIRE DEPARTMENT 11Page: 18 10/04/2019 CITY OF SOUTH SAN FRANCISCO 12 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 POLICE DEPARTMENT12000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-12000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total POLICE DEPARTMENT 12Page: 19 10/04/2019 CITY OF SOUTH SAN FRANCISCO 13 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 PUBLIC WORKS13000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-13000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total PUBLIC WORKS 13Page: 20 10/04/2019 CITY OF SOUTH SAN FRANCISCO 14 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 LIBRARY DEPARTMENT15000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-15000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total LIBRARY DEPARTMENT 14Page: 21 10/04/2019 CITY OF SOUTH SAN FRANCISCO 15 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 INFORMATION TECHNOLOGY DEPARTMENT16000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-16000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total INFORMATION TECHNOLOGY DEPARTMENT 15Page: 22 10/04/2019 CITY OF SOUTH SAN FRANCISCO 16 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 PARKS & RECREATION DEPARTMENT17000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-17000-5000 SUPPLIES & SERVICES Total SUPPLIES & SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Total PARKS & RECREATION DEPARTMENT 16Page: 23 10/04/2019 CITY OF SOUTH SAN FRANCISCO 17 3:21PM Page:expdetl.rpt Expenditure Detail Report 07/01/2019 through 09/30/2019 Periods: 0 through 3 FY 2019-20 Measure W Expenditure Detail Sept 2019 MEASURE W101 CIP99000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 101-99000-9000 TRANSFERS 101-99999-9510 TRANSFER OUT TO CAPITAL IMPROV 0.00 0.00 17,067,000.00 0.00 17,067,000.00 0.00 Total TRANSFERS 0.00 0.00 0.00 17,067,000.00 0.00 17,067,000.00 0.00 0.00 0.00 0.00 17,067,000.00 17,067,000.00Total CIP 0.00 0.00 0.00 0.00 17,067,000.00 17,067,000.00Total MEASURE W Grand Total 0.00 0.00 0.00 0.00 17,067,000.00 17,067,000.00 17Page: 24 General Ledger Balances Page 1 of 1 Criteria: As Of = 6/30/2019; Period = 0,1..12,13,14,15,16; Summarize By = Report,Fund,ObjectGroup,Object; Fund = 101 Object Title Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance Fund 101 -- MEASURE W Object Group 11000 -- CURRENT ASSETS 11101 CASH AND INVESTMENT 9,444,975.66 15,930,087.45 13,301,041.38 12,074,021.73 11208 ACCOUNTS RECEIVABLE - OTHER 1,959,169.26 1,991,841.94 1,959,169.26 1,991,841.94 Total CURRENT ASSETS 11,404,144.92 17,921,929.39 15,260,210.64 14,065,863.67 Object Group 21000 -- CURRENT LIABILITIES 21101 ACCOUNTS PAYABLE 0.00 40,975.00 40,975.00 0.00 Total CURRENT LIABILITIES 0.00 40,975.00 40,975.00 0.00 Object Group 27000 -- FUND BALANCES 27001 FUND BALANCE 0.00 12,675.00 7,369,335.08 (7,356,660.08) 27202 RESERVE FOR ENCUMBRANCE (53,650.00)40,975.00 0.00 (12,675.00) 27304 DES FOR CURRENT CAPITAL PROJ.(7,315,685.08)7,315,685.08 0.00 0.00 27472 DESIGNATED FOR CIVIC CAMPUS (4,034,809.84)0.00 0.00 (4,034,809.84) Total FUND BALANCES (11,404,144.92)7,369,335.08 7,369,335.08 (11,404,144.92) Object Group 28000 -- CONTROL ACCOUNTS 28001 ENCUMBRANCES 0.00 53,650.00 53,650.00 0.00 28002 ESTIMATED REVENUE CONTROL 0.00 2,426,550.00 0.00 2,426,550.00 28003 APPROPRIATION CONTROL 0.00 539,224.00 7,369,335.08 (6,830,111.08) 28004 BUDGETED FUND BALANCE 0.00 7,369,335.08 2,965,774.00 4,403,561.08 28005 REVENUE CONTROL 0.00 3,283,895.32 15,928,842.72 (12,644,947.40) 28006 EXPENDITURE CONTROL 0.00 11,976,315.32 1,993,086.67 9,983,228.65 Total CONTROL ACCOUNTS 0.00 25,648,969.72 28,310,688.47 (2,661,718.75) Total MEASURE W 0.00 50,981,209.19 50,981,209.19 0.00 Total 0.00 50,981,209.19 50,981,209.19 0.00 25 General Ledger Balances Page 1 of 1 Criteria: As Of = 9/30/2019; Period = 0,1..12; Summarize By = Report,Fund,ObjectGroup,Object; Fund = 101 Object Title Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance Fund 101 -- MEASURE W Object Group 11000 -- CURRENT ASSETS 11101 CASH AND INVESTMENT 0.00 2,921,989.52 0.00 2,921,989.52 11208 ACCOUNTS RECEIVABLE - OTHER 0.00 0.00 1,991,841.94 (1,991,841.94) Total CURRENT ASSETS 0.00 2,921,989.52 1,991,841.94 930,147.58 Object Group 27000 -- FUND BALANCES 27001 FUND BALANCE 0.00 0.00 12,675.00 (12,675.00) Total FUND BALANCES 0.00 0.00 12,675.00 (12,675.00) Object Group 28000 -- CONTROL ACCOUNTS 28001 ENCUMBRANCES 0.00 12,675.00 0.00 12,675.00 28005 REVENUE CONTROL 0.00 1,991,841.94 2,921,989.52 (930,147.58) Total CONTROL ACCOUNTS 0.00 2,004,516.94 2,921,989.52 (917,472.58) Total MEASURE W 0.00 4,926,506.46 4,926,506.46 0.00 Total 0.00 4,926,506.46 4,926,506.46 0.00 26 Measure W Life-to-date Revenues and Expenditures Object Title FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Total Life-to-date Fund 101 -- MEASURE W Revenues MEASURE W AND USE TAX (0.5%)1,493,425 8,886,653 11,162,238 12,644,947 930,148 Total Revenues 1,493,425 8,886,653 11,162,238 12,644,947 930,148 35,117,411 Expenditures TRANSFERS OUT TO GENERAL FUND*--2,440,861 2,236,224 - Subtotal -- 2,440,861 2,236,224 -4,677,085 TRANSFERS TO PROJECTS -- Community Civic Campus 211,992 382,775 2,658,267 4,603,621 -7,856,655 Street Paving 464,011 3,826,455 1,056,500 -5,346,966 UUD Antionette**31,150 122,658 (153,808) -(0) Subtotal 211,992 877,936 6,607,380 5,506,312 -13,203,620 Total Expenditures 211,992 877,936 9,048,241 7,742,536 -17,880,705 Net 1,281,433 8,008,717 2,113,997 4,902,411 930,148 17,236,705 * SF PUC Land Purchase ** Accounting adjustment posted May 2019 27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:19-868 Agenda Date:10/15/2019 Version:1 Item #:3. Report regarding an update on the Community Civic Campus Project Design Development.(Jacob Gilchrist, Director of Capital Projects and Smith Group, Master Architect) RECOMMENDATION It is recommended that the Measure W Citizens’Oversight Committee receive a presentation regarding the Community Civic Campus Project Design. BACKGROUND/DISCUSSION As a follow up to the presentation that was shared with the Committee in June 2019,this design update was shared at multiple public venues for input by the Parks &Recreation Commission,Library Board of Trustees, and City Council. City staff and the Master Architect,SmithGroup,will present this to the Measure W Citizens’Oversight Committee to provide up-to-date information about the project since it will be funded mostly by Measure W funds. Attached is the presentation that will be provided at the meeting. FISCAL IMPACT None. RELATIONSHIP TO STRATEGIC PLAN This presentation furthers the city’s goals of building and maintaining a high quality of life for its residents. CONCLUSION It is anticipated that the design will be finalized by December 2019. Attachment: Community Civic Campus Design Presentation City of South San Francisco Printed on 1/8/2024Page 1 of 1 powered by Legistar™28 CITY COUNCIL –OCTOBER 9,2019 SOUTH SAN FRANCISCO MAIN CAMPUS | PROJECT UPDATE 29 A G E N DA Main Campus 1.Project Summary 2.Building Design •Exterior Skin •Council Chamber Skin 3.Sustainability Strategy Community Meetings Update 30 MAIN CAMPUS PROJECT SUMMARY 31 3 smithgroup.com Community Civic Campus Project Update PHASE I START: Q1 2020 FINISH: Q3 2021 PHASE III START: TBD PHASE II COMMUNITY CIVIC CAMPUS | COMPONENT MAP & CONSTRUCTION SCHEDULE PHASE II START: Q4 2020 FINISH: Q4 2022 32 Community Civic Campus Project Update5smithgroup.com Cost: Building Size: $120 million 80,000 sq ft Library and Parks &Rec :75,000 sq ft (existing 57,120 SF) Council Chambers:5,000 sq ft (existing 3,700 SF) Parking:220 Spaces (existing 200 spaces) Number of Stories:3 levels Program Elements: o Library o Parks &Recreation o Community Theater /Council Chambers o Park o Parking MAIN CAMPUS | PROJECT SUMMARY 33 MAIN CAMPUS BUILDING DESIGN 34 BUILDING DESIGN | EXTERIOR SKIN 7 smithgroup.com Community Civic Campus Project Update SCHEMATIC DESIGN 35 BUILDING DESIGN | EXTERIOR SKIN 8 smithgroup.com Community Civic Campus Project Update PERFORMANCE DRIVEN DESIGN –SOUTH FACADE 36 BUILDING DESIGN | EXTERIOR SKIN 9 smithgroup.com Community Civic Campus Project Update RATIONALIZED PANEL TYPES 37 BUILDING DESIGN | EXTERIOR SKIN 1 0 smithgroup.com Community Civic Campus Project Update RATIONALIZED PANEL TYPES 38 BUILDING DESIGN | EXTERIOR SKIN 11 smithgroup.com Community Civic Campus Project Update PROGRAM INFLUENCE DIAGRAM –SOLID VS VISION GLASS 39 BUILDING DESIGN | EXTERIOR SKIN 12 smithgroup.com Community Civic Campus Project Update EXTERIOR ELEVATIONS 40 BUILDING DESIGN | COUNCIL CHAMBERS SKIN 13 smithgroup.com Community Civic Campus Project Update PROCESS MODELS 41 BUILDING DESIGN | COUNCIL CHAMBERS SKIN 14 smithgroup.com Community Civic Campus Project Update PROCESS MODELS 42 BUILDING DESIGN | COUNCIL CHAMBERS SKIN 15 smithgroup.com Community Civic Campus Project Update COUNCIL CHAMBERS AND LOBBY 43 BUILDING DESIGN | COUNCIL CHAMBERS SKIN 16 smithgroup.com Community Civic Campus Project Update COUNCIL CHAMBERS 44 MAIN CAMPUS | BUILDING LAYOUT LEVEL 1 –COUNCIL CHAMBERS 17 smithgroup.com Community Civic Campus Project Update 45 MAIN CAMPUS SUSTAINABILITY FEATURES 46 MAIN CAMPUS | SUSTAINABILITY STRATEGY 19 smithgroup.com Community Civic Campus Project Update Transit Connectivity & Bicycle Infrastructure The project design and open space plan build on the site’s adjacency to the Centennial Way bicycle trail, enhancing connections to BART and incentivizing bicycle access to the civic campus. Electrification of HVAC Systems Building mechanical systems will be all -electric, limiting use of fossil fuels for space heating. This positions the project for long-term operational decarbonization as renewable energy sources continue to ‘green’ the regional electric grid. Light Pollution Reduction Site lighting is designed to meet backlight, uplight, and glare criteria for light trespass, in an effort to minimize light pollution resulting from the project development. Low-Emitting Materials Field-applied paints, coatings, sealants, adhesives, flooring, and composite wood products installed in the project will meet low volatile organic compound (VOC) criteria, limiting exposure to these chemicals for builders and occupants. Electric Vehicle Charging 2% of project parking spaces will include electric vehicle supply equipment to charge plug-in electric vehicles Heat Island Reduction A high albedo roof and hardscape material palette will be used to reduce the urban heat island effect and provide thermally comfortable outdoor civic spaces. High-performance envelope The glazing system, which includes ceramic frit, is optimized with regard to thermal and solar performance to reduce energy consumption for space heating and cooling. Visually Comfortable Interior Environment Project glazing will incorporate a refined ceramic frit pattern to minimize glare caused by direct solar exposure and limit hours when internal blinds will be deployed to maintain visual comfort. Construction Waste Management & Air Quality Management A 75% waste diversion target has been established for the construction phase of the project. Additionally, rigorous construction pollution management will be required of the building contractor. Stormwater Management The site design will incorporate low-impact development strategies such as bio-swales to mitigate stormwater run -off during major rainfall events. Useful Daylight Illuminance The project envelope and massing is designed to maximize useful daylight in programmed spaces, reducing dependence on electric lighting, providing operational energy savings and improving the occupant experience. Water Efficiency Low-flow, efficient indoor water fixtures will be installed throughout the project to reduce potable water consumption. 47 COMMUNITY MEETINGS 1.September 17 -Parks & Recreation Commission 2.September 24 -Library Board of Trustees 3.October 9 -City Council Meeting 48