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HomeMy WebLinkAbout08.02.2017 Regular Minutes @6:30 Call to Order. Time: 6:34 p.m. Roll Call. PRESENT: Committee Members Alcalde, Committee Member De Paz (arrived 6:49 p.m.) and Wong, Vice Chairman Zemke and Chairman Brosnan. PUBLIC COMMENTS Mina Richardson, South San Francisco resident, asked what the public could expect from the committee, where the public could obtain current information, and rules for approving meeting minutes. Finance Director Lee stated Ms. Richardson was welcome to call him for information. He explained that a majority of members present could approve the minutes. He stated one member of the committee was subsequently appointed to the Planning Commission, Mr. De Paz was sworn in, and Mr. Romero was appointed as an alternate. Chair Brosnan discussed filling of vacancies on the committee. Ms. Richardson stated she had additional questions. Chair Brosnan indicated her time had expired. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes from the meetings of February 1, 2017 and April 5, 2017. MOTION Member Alcalde moved and Vice Chair Zemke seconded a motion to approve the minutes from the meetings of February 1, 2017 and April 5, 2017. The motion carried by roll call vote 4-0-1, MINUTES REGULAR MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 Meeting to be held at: MUNICIPAL SERVICES BUILDING COUNCIL CHAMBERS 33 ARROYO DRIVE SOUTH SAN FRANCISCO, CA WEDNESDAY, AUGUST 2, 2017 6:30 p.m. SPECIAL MEASURE W COC MEETING AUGUST 2, 2017 MINUTES PAGE 2 Member De Paz absent. 2. Report transmitting Measure W Fiscal Year 2016-17 revenues and expenditures from April 1 through June 30, 2017. (Richard Lee, Director of Finance) Finance Director Lee formally welcomed Alternate Committee Member William Romero. He summarized the Measure W report on revenues and expenditures. Mina Richardson asked if there was a prior quarterly report. Finance Director Lee explained that reports were presented on a quarterly basis. Finance Director Lee stated he could provide income and balance sheet statements and payments to particular vendors. Member De Paz arrived at the meeting at 6:49 p.m. 3. Community Civic Campus Project Update. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell of San Jose, California Program Manager) Assistant City Manager Lee introduced Dolores Montenegro from Kitchell, procured as the program management firm to support the Community Civic Campus Project. She explained the uses for Measure W monies. She discussed the Community Civic Campus Project indicating it was in the pre-construction phase, and that quarterly updates would be provided to the City Council and Citizens Oversight Committee. She stated Kitchell was tasked with launching the project website. Dolores Montenegro, program manager for Kitchell, stated they were hired to provide oversight, program management and subsequent construction management. She presented the accomplishments over the past four months, summary of the approved budget, committed contracts and expenditures against those contracts. In response to Member Alcalde, Ms. Montenegro stated it was necessary to determine the best mechanism to move forward with the subsequent construction of each of the facilities. In response to Member Wong, Ms. Montenegro explained that contracted amounts would roll over into the next fiscal year. In response to Member Alcalde, Finance Director Lee stated $8 million was allocated over five years, with the total program at $18 million. In response to Member Zemke, Finance Director Lee stated the purchase price was $7.18 million, with $2.4 million from Measure W for current fiscal year. He explained the proceeds received by the Redevelopment Agency would be transferred to the City’s Infrastructure Reserves. Assistant City Manager Lee explained how the Council allocated funds from the Infrastructure Fund. In response to Member Zemke, Assistant City Manager Lee explained the environmental assessment resulting in approximately $700,000 in soil remediation. She discussed the City’s commitment regarding the Oak Avenue Extension Project. SPECIAL MEASURE W COC MEETING AUGUST 2, 2017 MINUTES PAGE 3 In response to Member Alcalde, Ms. Montenegro explained the traffic analysis and expanded scope to widen the sphere of influence on trip generation. In response to Member De Paz, Ms. Montenegro stated the final reconciliation would occur in the next 30 days to determine which contracts could be closed out and unexpended funds rolled back. She stated the final confirmation of an architectural team would be a fairly significant contract. Committee Member Wong requested that the 2017 Budget Allocation be presented in the next meeting. Ms. Montenegro confirmed that will be included. In response to Member Alcalde, Ms. Montenegro explained the architectural contract, including base and specialty consultants. Chair Brosnan thanked staff for the presentation. Member Zemke stated he was pleased that the website would be updated. In response to Member Wong, Finance Director Lee stated he would contact the City Clerk to Request an amendment and correct her name. Member Zemke asked if the Committee should consider protocol for cancelling meetings. Finance Director Lee recommended discussed the matter back on the next agenda. ADJOURNMENT MOTION At 7:18 p.m., Vice Chair Zemke moved and Member De Paz seconded a motion to adjourn. The motion carried unanimously. Submitted by: Approved by: Justine Buenaflor, Administrative Assistant II Michael Brosnan, Chairman City of South San Francisco City of South San Francisco