HomeMy WebLinkAbout02.07.2018 Regular Minutes @6:30
Call to Order. Time: 6:40 p.m.
Roll Call. PRESENT: Committee Members Alcalde, De Paz, and Wong, Vice Chairman Zemke and
Chairman Brosnan.
ABSENT: None
PUBLIC COMMENTS
None.
MATTERS FOR CONSIDERATION
1. Motion to approve the Minutes from the meetings of December 6, 2017. MOTION
Vice Chair Zemke moved and Member Alcalde seconded a motion to approve the minutes from
the meeting of December 6, 2017. The question was called and the motion carried unanimously.
Mina Richardson stated the minutes did not contain adequate substance nor discussions.
Finance Director Lee stated there was an equipment malfunction preventing transcription of the
minutes. He stated the agenda provided information on the content of the meeting.
Ms. Richardson questioned whether the speaker’s comments should be included.
Chair Brosnan stated the audio was inaudible preventing transcription.
MINUTES
REGULAR MEETING
MEASURE W CITIZENS’
OVERSIGHT COMMITTEE
OF THE
CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
Meeting to be held at:
MUNICIPAL SERVICES BUILDING
COUNCIL CHAMBERS
33 ARROYO DRIVE
SOUTH SAN FRANCISCO, CA
WEDNESDAY, FEBRUARY 7, 2018
6:30 p.m.
REGULAR MEASURE W COC MEETING FEBRUARY 7, 2018 MINUTES PAGE 2
Member De Paz recalled that the equipment was malfunctioning.
Ms. Richardson expressed frustration.
Vice Chair Zemke asked if there was a concern expressed that was not recorded that she would
like to restate. Ms. Richardson stated the minutes should reflect what happened at the meeting.
2. Presentation of the Fiscal Year 2016-17 Comprehensive Annual Financial Statement (Katherine
Yuen, CPA, Vice President, Maze and Associates)
Katherine Yuen, Engagement Partner, presented the results of the independent audit and
summarized the Measure W financial activities.
Finance Director Lee requested the Committee submit the results of its findings in writing to
the City Council.
Chair Brosnan stated the new Chair would present the findings.
3. Report transmitting Measure W Fiscal Year 2016-17 financial reports as of December 31, 2017.
(Richard Less, Director of Finance)
Finance Director Lee presented the financial reports.
Chair Brosnan asked if the actuals were more than projected revenues. Finance Director Lee
explained that the initial budget was $7 million but $8.9 million was received. He stated the current
adopted budget was $9.1 million.
4. Report regarding Community Civic Campus project Second Quarterly Report for Fiscal Year
2017-2018. (Marian Lee, Assistant City Manager and Dolores Montenegro, Kitchell Program
Manager)
Dolores Montenegro reviewed the milestones reached including the Council entering into an
agreement with Smith Group JJR for design of the Community Civic Campus program;
completion of the Environmental Impact Report (EIR); and direction from Council to begin
negotiations of the project labor standardization agreement. She discussed the close out
financial report and stated they would be strategizing with the bond manager. She highlighted
tasks for the upcoming quarter.
Vice Chair Zemke asked how community outreach would be marketed. Ms. Montenegro
stated discussions were underway to determine the process.
Member Wong asked about the budget allocation for the master architect. Ms. Montenegro
explained that the allocated funds were indicative of the master architect for the fiscal year. She
stated the specific tasks were outlined in the agreement with the architect.
Member Zemke asked if an engineer had been selected. Ms. Montenegro stated all subject
matter experts were included under the master architect. She stated there were 26 consultants.
Member De Paz asked about outreach to the community. Ms. Montenegro announced the
town hall meeting at the end of May. She discussed consideration of a monthly newsletter.
REGULAR MEASURE W COC MEETING FEBRUARY 7, 2018 MINUTES PAGE 3
Chair Brosnan thanked staff for the information on the website. Ms. Montenegro stated the
content would increase now that the master architect was engaged.
Member De Paz requested the committee be informed of community engagement so it could
assist with informing residents.
Chair Brosnan concurred and requested the committee be included in brainstorming and
planning.
Danny Campbell thanked the committee and Council for directing staff to negotiate a project
labor agreement (PLA) with the Building Trades Council and explained the purpose of PLAs.
He stated his members were ready to build the project.
5. Annual Reorganization of the Measure W Citizens’ Oversight Committee. (Claire Lai, City
Attorney’s Office)
MOTION
Member Alcalde moved and Vice Chair De Paz seconded a motion to nominate Vice Chair Zemke to serve as Chair. The motion carried unanimously.
MOTION Member Alcalde moved and Vice Chair De Paz seconded a motion to nominate Member Wong to serve as Vice Chair. The motion carried unanimously.
ADJOURNMENT
At 7:23 p.m., Member Alcalde moved and Member Brosnan seconded a motion to adjourn. The motion carried unanimously.
Submitted by: Approved by:
Justine Buenaflor, Administrative Assistant II Bill Zemke, Chairman City of South San Francisco City of South San Francisco