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HomeMy WebLinkAbout2007-08-22 e-packet AGENDA REDEVELOPMENT AGENCY CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIP AL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, AUGUST 22, 2007 7:00 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Agency business, we proceed as follows: The regular meeting of the Redevelopment Agency is held on the second Wednesday of each month at 7:00 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the Board on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Community Room and submit it to the Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents Redevelopment Agency from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the: matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board action. RICHARD A. GARBARINO, SR. Chair PEDRO GONZALEZ Vice Chair MARK N. ADDIEGO Boardmember JOSEPH A. FERNEKES Boardmember KARYL MATSUMOTO Boardmember RICHARD BATTAGLIA Investment Officer FLO DERBY Interim City Clerk BARRY M. NAGEL Executive Director STEVEN T. MATTAS Counsel PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT IS A V AILAB LE FOR USE BY THE HEARING-IMPAIRED AT REDEVELOPMENT AGENCY MEETINGS CALL TO ORDER ROLL CALL PRESENTATION Status of San Mateo County's Ernancipated Youth Program; review San Mateo County's proposed acquisition of Downtown District properties located at 701 Grand Avenue and 410 Maple Avenue AGENDA REVIEW PUBLIC COMMENTS CONSENT CALENDAR 1. Motion to approve the minutes of August 8, 2007 ADJOURNMENT REGULAR REDEVELOPMENT AGENCY MEETING AGENDA AUGUST 22, 2007 PAGE 2 ~'itl 8M S 5.<. . ~""{.j,.\ o ('l >-0 ~ ~ C") v 0 C' \~ 4lIFOp..~ Redevelopment Agency Staff Report DATE: August 22, 2007 TO: Redevelopment Agency Board FROM: Marty Van Duyn, Assistant Executive Director SUBJECT: ST A TUS REPORT OF SAN MATEO COUNTY EMANCIPATED FOSTER YOUTH PROGRAlVI RECOMMENDATION It is recommended that the Redevelopment Agency Board receive a status report regarding the proposed acquisition of two residential properties, located in the Downtown District, by the County of San Mateo for their Emancipated Youth Program. BACKGROUND/DISCUSSION On August 7, 2007, the County of San Mateo Board of Supervisors authorized County staff to negotiate the purchase of one and perhaps two properties in downtown South San Francisco. The properties are located in close proximity to City Hall: 1) consisting of a triplex commonly known as 701 Grand Avenue, 215 Orange Avenue and 217 Orange Avenue; and 2) a six plex apartment building with a central courtyard located at 410 Maple Street. The property at the comer of Orange and Grand Avenues has very recently been identified as a good option to house emancipated foster youth. This complex of three small homes clustered together on one lot would provide housing for approximately nine youth and one Resident Advisor. This property is listed for $1,300,000, which is within the County allocated funds of$I,750,000. This allocation is a combination of resources from the Human Services Agency ($750,000) and the City of South San Francisco redevelopment settlement funds of $750,000 for purchase of a property and an additional $250,000 for furnishing and necessary renovations. This property has certain advantages. It is close to transportation and services; it is vacant, so there are no tenant removal issues or relocation costs; and the property has been beautifully upgraded throughout with permits. The County has made an offer on the three Grand and Orange Avenue units and the sale is pending. A second property located at 410 Maple Street provides an additional attractive option. This property would provide housing units for up to 5 youth and one staff. This property is listed for $990,000. It is also close to transit and services. However, this property is currently occupied, resulting in relocation issues and costs, and is in need of significant repair. Emancipated Foster Youth Program August 22, 2007 Page 2 The County has made an offer on the Maple Street property and is currently negotiating with the owner. County staff continues to investigate other properties available in the area in case Maple Street or the Grand and Orange A venue properties do not move forward. Two years ago the Human Services Agency (HSA) identified the need to provide housing for approximately 60 emancipated foster youth: 20 for each area: north, central and the southern parts of the County. Over the past six months, numerous properties have been considered. However, for various reasons none of these properties have corne on the market. While Orange/Grand offers housing for just nine youth, and Maple just five, if taken together the properties could serve 14 youth, consistent with the original proposal. One property could be considered early transitional housing and the second for more self-sufficient emancipated foster youth, offering another important link in the continuum of housing services for this vulnerable population. Moreover, combined this project would be considered a "scattered site project," eligible for upwards of $1 million of leveraged State Housing and Community Development funds. The Board of Supervisors is considering the option of purchasing both properties to serve 14 youth as the project was originally envisioned. FUNDING In December of 2006, the Redevelopment Agency Board approved a modification to the Settlement Agreement with the County of San Mateo to include the acquisition of property for the Emancipated Foster Youth Program in the list of eligible activities, setting aside $750,000 for acquisition and $250,000 for renovations. It was anticipated that the County of San Mateo would acquire the property contingent upon the Redevelopment Agency's approval of the specific location. Additionally, the Agency requires that if the Youth Program were to cease or become problematic, the County would be required to request formal authorization from the Agency for acceptable alternate uses and tenancies to its liking. It is expected that the resident manager will maintain the residential units and property in general to the City of South San Francisco's housing quality standards. Funds are incorporated into the current Redevelopment Agency budget and could made available to the County by direct wire to the title company handling escrow for the acquisition or on a reimbursement basis to the County upon their request. Emancipated Foster Youth Program August 22, 2007 Page 3 CONCLUSION It is anticipated that the Grand and Orange Avenue properties would be the first acquired. Since those units are vacant and completely remodeled the Foster Youth Program could become operational very quickly after the close of escrow. If Agency Board Members have no concerns about the proposed locations, the Emancipated Foster Youth Program may move forward as prescribed by the 2006 Settlement Agreement with the County of San Mateo. By: AJ~~ Marty Van Duyn Assistant Executive Director Attachment: BMN:MVD:NF 701 Grand Avenue 215-217 Orange Avenue 410 Maple Avenue AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIP AL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, August 22, 2007 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO, SR Mayor PEDRO GONZALEZ Vice Mayor MARK N. ADDIEGO Councilman JOSEPH A. FERNEKES Councilman KARYLMATSUMOTO Councilwoman RICHARD BATTAGLIA City Treasurer FLO DERBY Interim City Clerk BARRY M. NAGEL City Manager STEVENT. MATTAS City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT A V AlLABLE FOR USE BY THE HEARING IMP AlRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS . Demonstration of a K9 search (for package interdiction/narcotics) by Police Detective Marty Mahon and his K9 partner "Max" . Day in the Park Power Point presentation by Commissioners Judy Bush, Paul Formosa, Jim Metz and Liza Normandy . Cooperstown Baseball presentation of certificates . Certificate of Recognition: Jake Ventrello, Kathy Ventrello, Paul Serizawa (presented by Mayor Garbarino) AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL . Announcements . Committee Reports CONSENT CALENDAR 1. Motion to approve the minutes of regular City Council meeting of August 8, 2007 and Special Meeting of August 15,2007 2. Motion to confirm expense claims of August 22, 2007 3. Resolution authorizing Acceptance of $25,000 in Library Services and Technology Act Funding from the California State Library to support library children's services and amending the Library Department's 2007/08 Operating Budget 4. Award of bid for Westborough Street Lights replacement project (#51-13231-0505) PUBLIC HEARING None ADMINISTRATIVE BUSINESS 5. Adoption of resolution awarding the fire sprinkler system construction contract for the Orange Memorial park Community Center to Pribuss Engineering, Inc. of South San Francisco, in the amount of $69,768.00 6. Resolution allocating $60,000 to the Centennial Celebration and amending the 2007/08 budget REGULAR CITY COUNCIL MEETING August 22 , 2007 AGENDA PAGE 2 LEGISLATIVE BUSINESS None COUNCIL COMMUNITY FORUM ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA August 22 , 2007 PAGE 3 ~",tl 51# S 5.<. . ~~ o ('l >-0 .-: \ ~ ~J v 0 04l1.01'''''' Staff Report AGENDA ITEM # 3 DATE: August 22, 2007 TO: Honorable Mayor and City Council FROM: Valerie Sommer, Library Director SUBJECT: RESOLUTION AUTHORIZING THE ACCEPTANCE OF $25,000 IN LIBRARY SERVICES AND TECHNOLOGY ACT FUNDING FROM THE CALIFORNIA STATE LIBRARY TO SUPPORT LIBRARY CHILDREN'S SERVICES AND AMENDING THE LIBRARY DEPARTMENT'S 2007/2008 OPERA TING BUDGET RECOMMENDATIONS It is recommended that the City Council adopt a resolution authorizing acceptance of $25,000 in Library Services and Technology Act (LST A) funds from the California State Library to support Children's Services at the Main and Grand Avenue Branch Libraries, and amend the Library Department's operating budget for fiscal year 2007/2008. BACKGROUND The South San Francisco Public Library has been awarded $25,000 in grant funding from the California State Library to provide services to local residents through the Early Learning with Families Targeted Grant Program. Funds will be used to make the children's room in the Main and Grand Avenue Branch Libraries more inviting to families; to establish a parent resource collection of early literacy materials; to continue and expand baby story times; and to provide workshops on early literacy for parents, caregivers, childcare providers, and early childhood students at the library and at childcare sites. The Grant Funding will be used to purchase colorful new tables and chairs in the Main Library children's room, install moveable shelving in the children's area at the Grand Avenue Branch Library, and add an early literacy resource collection to both libraries. Children's Librarians and the Learning Wheels Coordinator ("Coordinator") will plan and present workshops for parents, caregivers, and childcare providers on Dialogic Reading techniques. Dialogic Reading is a proven technique for developing language skills in children. It is used by parents and caregivers while reading picture books to actively engage young children through questioning and discussion. The Children's Librarians and the Coordinator will also present a workshop for childcare providers, paraprofessionals, and early childhood students on songs, rhymes and games to use with young children to enhance literacy skills. The Children's Librarians will continue to expand the baby story times in English and Spanish. FUNDING: These grant funds will be used to amend the Library Department's operating budget for the fiscal year 2007/2008. Receipt of these funds does not commit the City to ongoing funding after the close of the grant cycle. Staff Report Subject: Acceptance of$25,000 in grant funding to support Children's services Page 2 CONCLUSION: Receipt of these funds will enable the South San Francisco Public Library to make the children's rooms at both libraries more inviting to families; to supplement the parent resource collection; to provide workshops and training for childcare providers, students, parents and caregivers; and to continue and expand story times for babies in English and Spanish. It is recommended that the City Council accept $25,000 in grant funds from the California State Library to support Children's Services and amend the Library Department's fiscal year 2007/2008 operating budget. By:\bk)~ . Approve Valerie Sommer Library Director RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE ACCEPTANCE OF $25,000 IN LIBRARY SERVICES AND TECHNOLOGY ACT FUNDING FROM THE CALIFORNIA STATE LIBRARY TO SUPPORT LIBRARY CHILDREN'S SERVICES AND AMENDING THE LIBRARY DEPARTMENT'S 2007/2008 OPERATING BUDGET WHEREAS, staff recommends the acceptance of $25,000 in Library Services and Technology Act (LST A) funds from the California State Library to support Children's Services at the Main and Grand A venue Branch Libraries; and WHEREAS, the funds will be used to amend this year's operating budget of the Library Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts $25,000 in Library Services and Technology Act (LSTA) funds from the California State Library to support Children's Services at the Main and Grand Avenue Branch Libraries and amends the 2007-2008 Operating Budget to reflect an increase of $25,000 to the Library Department's budget. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the ,2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk 200Hl8-22 LST A ELF Reso.doc ~'\t\ 5:1# m ~ . ~~ (~ ~) v 0 C4l~~~ Staff Report AGENDA ITEM # 4 DATE: August 22, 2007 TO: The Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: WESTBOROUGH STREET LIGHT REPLACEMENT PROJECT NO. 51-13231-0505 RECOMMENDATION: It is recommended that the City Council, by motion, accept the Westborough Street Light Replacement Project as complete. BACKGROUND/DISCUSSION: On March 14,2007, the Council awarded a construction contract to Mike Brown Electric Company to complete the third and final phase ofthe project to replace the antiquated lighting in this area. The previous Westborough street lights in this area were incandescent lamps. The newly installed high- pressure sodium lights have increased the light output by almost 400 percent, the life expectancy of the lamps by 500 percent, and reduced the monthly energy bill by 36 percent. Acceptance ofthe project will authorize staff to file a Notice of Completion. FUNDING: This project was included in the 2006-2007 CIP budget and was completed at the awarded amount of $209,656. CONCLUSION: The completion of the Westborough Street Lights Upgrade Project has improved the quality of street lighting, saved energy, reduced maintenance ~osts, and improved reliability of the system. B~~JLb- Terry Whie Director or ublic Works 1& 'r Approved,: //'_. 1{ \... ~.1 -....-..- ) 'B . agel City Manager ~'itl s~ ~9~ t=. C") v 0 ~l!M~'~ Staff Re120rt AGENDA ITEM # 5 DATE: TO: FROM: SUBJECT: August 22, 2007 Honorable Mayor and City Council Marty Van Duyn, Assistant City Manager RESOLUTION AWARDING THE FIRE SPRINKLER SYSTEM CONSTRUCTION CONTRACT FOR THE ORANGE MEMORIAL PARK COMMUNITY CENTER PROJECT TO PRIBUSS ENGINEERING, INC. IN THE AMOUNT OF $69,768. RECOMMENDATION It is recommended that the City Council adopt a fesolution awarding the fife sprinklef system construction contract for the Orange Memorial Park Community Center, Project No. #0526, Engineering File No. PB-05-1 to Pribuss Engineering, Inc. of South San Francisco, CA in the amount of $69,768. BACKGROUNDIDISCUSSION On November 9, 2006, bids were opened for the construction of the fire sprinkler system for the Orange Memorial Park (OMP) Community Center. Two contractors submitted bids for the fire sprinkler work: Alliance Fire of Oakland, CA and Pribuss Engineering, Inc., of South San Francisco, CA. Alliance Fire was the apparent low bidder with a bid price of$34,000. On March 14,2007, the City Council awarded the fire sprinkler system construction contract to Alliance Fire. However, Alliance Fire subsequently failed to submit the required bonds and insurance certificates required by the public improvements agreement it entered into with the City. Alliance Fire has since been non-responsive and has failed to return numerous voicemails, emails, and letters from the City for a three week period. In coordination with the City Attorney's Office, a "Notice of Termination of Contract" (essentially, a notice of failure to honor a contract bid) has been issued to Fire Alliance with termination effective August 12, 2007. Staff recommends that Council award a new fire sprinkler system construction contract to the second lowest bidder, Pribuss Engineering, Inc. Staff has contacted Pribuss Engineering, Inc. and Pribuss has agreed to honor its bid price of$69, 768. Pribuss Engineering, Inc. is also the contractor for the mechanical system for the OMP Community Center, with satisfactory results to date. Staff Report Subject: RESOLUTION AWARDING THE FIRE SPRINKLER SYSTEM CONSTRUCTION CONTRACT FOR THE ORANGE MEMORIAL PARK COMMUNITY CENTER Page 2 of2 FUNDING The project is included in the 2007-2008 CIP. The increase in the bid price will be funded by the project's contingency funds. CONCLUSION Adoption of the resolution awarding the fire sprinkler system construction contract for the OMP Community Center to Pribuss Engineering, Inc. will allow the project to proceed on schedule.. By: ~~SO Marty Van Duyn Assistant City Manager Attachment: Resolution RR/sb/rc/dc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORc1\,TIA A RESOLUTION AWARDING THE FIRE SPRINKLER SYSTEM CONSTRUCTION CONTRACT FOR THE ORANGE MEMORIAL P ARK COMMUNITY CENTER PROJECT TO PRIBUSS ENGINEERING, INC. IN THE AMOUNT OF $69,768 WHEREAS, the City solicited bids for the fire sprinkler construction contract on the Orange Memorial Park Community Center Project ("Project") in accordance with California Public Contract Code Section 20688.2; and WHEREAS, the City received bids from Alliance Fire of Oakland, California ("Alliance Fire"), and Pribuss Engineering, Inc. of South San Francisco, California ("Pribuss"); and WHEREAS, the lowest bid for the Project was from Alliance Fire; and WHEREAS, on March 14, 2007, the City Council awarded the fire sprinkler system construction contract to Alliance Fire; and WHEREAS, Alliance Fire failed to submit the necessary bonds and insurance certificates for contracting with the City and, as a result, the City did not formally execute the construction contract; and WHEREAS, Alliance Fire was non-responsive to City correspondence and failed to perform under the construction contract; and WHEREAS, a Notice of Termination of Contract/ Notice of Failure to Honor Bid has been issued to Alliance Fire; and WHEREAS, Pribuss Engineering, Inc. was the second lowest bidder and Pribuss Engineering, Inc. has agreed to honor its original bid proposal; and WHEREAS, staff has determined that Pribuss' bid satisfies the bidding requirements for the Project and recommends award ofthe fire sprinkler system construction contract to Pribuss; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the Council hereby: 1. Awards the fire sprinkler system construction contract for the Orange Memorial Park Community Center to Pribuss Engineering, Inc. of South San Francisco CA in the amount of $69,768, conditioned on Pribuss' timely executing the project contract and submitting all required documents, including but not limited to, executed bonds, certificates of insurance, and endorsements, in accordance with the project bid documents. 2. Authorizes the City Manager to execute the project contract on behalf of the City of South San Francisco upon submission by Pribuss of the signed project contract and all other required documents, subj ect to approval as to form by the City Attorney. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a meeting held on the 22nd day of August, 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk AGENDA ITEM # 6 DATE: TO: FROM: SUBJECT: August 22, 2007 Honorable Mayor and City Council Susan Kennedy, Assistant to the City Manager RESOLUTION ALLOCATING $60,000 TO THE CENTENNIAL CELEBRATION AND AMENDING THE 2007/08 BUDGET RECOMMENDATION It is recommended that the City Council approve a resolution allocating $60,000 from undesignated reserves to the Centennial Celebration and amending the 2007/08 budget. BACKGROUNDIDISCUSSION In 2008, the City of South San Francisco will celebrate its 100th birthday (Centennial). A Council Sub-Committee of Joe Femekes and Karyl Matsumoto have been working with volunteers and members of staff to plan events commemorating this occasion. Some of the events are: Centennial Gala, Multi-Cultural Event, 4th of July Picnic and Concert and Dedication of Centennial Way. In an effort to provide some basic fundin.g for expenses associated with the overall event, the Budget Sub- committee (Femekes and Matsumoto) recommends the allocation of $60,000. FUNDING There are sufficient funds in the City's undesignated reserves to provide $60,000 for the Centennial Celebration. CONCLUSION Allocation of these funds and amending the 2007/08 budget will allow plans and preparations for South San Francisco's Centennial celebration to continue moving forward while additional fundraising takes place. By: Susan E. Kennedy Assistant to the City M ger Attachment: Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION ALLOCATING $60,000 TO THE CENTENNIAL CELEBRATION AND AMENDING THE 2007/08 BUDGET WHEREAS, in 2008, the City of South San Francisco will celebrate its 100th birthday; and WHEREAS, planned events for the celebration of the City's centennial birthday ("Centennial Celebration") include a centennial gala, a multi-cultural event, 4th of July picnic and concert, and a dedication of Centennial Way; and WHEREAS, the City Council Budget Subcommittee recommends approving the allocation of $60,000 from the City's undesignated reserves and amending the 2007/08 budget in order to fund the events planned for the Centennial Celebration. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby authorizes allocation of $60,000 to the City's Centennial Celebration and amends the 2007-2008 Operating Budget to reflect this allocation. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted . by the City Council of the City of South San Francisco at a regular meeting held on the 22nd day of August 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk