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HomeMy WebLinkAbout1-9-24 Parking Place Commission Meeting Minutes FinalCALL TO ORDER ROLL CALL Present: Absent: City Staff: REGULAR MEETING MINUTES January 9, 2024 CITY OF SOUTH SAN FRANCISCO REGULAR MEETING PARKING PLACE COMMISSION The meeting was called to order at 5:15 p.m . by Vice Chair Dana Abarca Dana Abarca , Vice Chairperson Brandon Chan , Commissioner Hermes Monzon, Commissioner None Marissa Garren , Secretary to the Parking Place Commission Diana Wang , Clerk to the Parking Place Commission Dave Bockhaus, Deputy Director of Public Works AGENDA REVIEW: No Changes. PUBLIC COMMENT: None. CONSENT CALENDAR: 1. Approval of the Parking Place Commission Meeting Minutes for December 12, 2023. Motion -Commissioner Monzon I Second -Vice Chair Abarca -to approve the minutes as submitted. Approved by vote (3-0-0). ADMINISTRATIVE BUSINESS: None. ITEMS FROM THE COMMISSION: • Secretary Garren handed out the responses to Commissioner Chan's email. She will email the responses to the Commission as well. • Commissioner Monzon asked if the Sam Trans bus shelter will be replaced across from the KFC on Airport Boulevard between 150-200 Airport Boulevard. He recalls hearing the SamTrans bus shelter coming back after the development was completed. He would like the shelter to come back because it creates a safer environment for riders and encourages ridership. Secretary Garren to look into this. ITEMS FROM STAFF: • Secretary Garren provided an update on the outdoor dining permit program. The Economic & Community Development Department (ECO) has received no direction from the City Manager's office or City Council to charge back the businesses for the parklets. Cafe Bunn Mi has been unresponsive and ECO will begin reaching out to the property owner and not just the business. Antigua Coffee Shop has been responsive but lacks the funding to pay for the minor use permit. Moving forward , if ECO does not receive a response, Code Enforcement will communicate with the businesses to obtain a permit or have the parklets removed . Staff should have a better response by next month. • Commissioner Chan asked if the Parking District would be receiving any funds from the recovery costs. Dave Bockhaus, Public Works Deputy Director responded, ECO confirmed we will not be charging back and will proceed with enforcement. During Covid, City Council wanted to help the businesses and chose not to charge for the parklets. After Covid, the City rolled out the parking permit program which was to either have businesses enroll or remove the parklets with no charge back. 1. Parking Place Commission 2024 Goals, Expectations and Opportunities (Marissa Garren , Secretary to the Parking Place Commission) o Secretary Garren mentioned one of the goals for 2024 is to get clarification from the City Attorney as to what the roles and responsibilities are for the Parking Place Commission . She reminded the group that these will be reoccurring items in the upcoming agendas. o Secretary Garren updated the commissioners on the P3 Garage Project, managed by ECO, is currently on hold due to lack of funding and high interest rates . Therefore, it is not an ideal time for the market right now. Staff will provide an update once provided any further updates from ECO on this project. Dave Bockhaus, Public Works Deputy Director mentioned this project is a public private partnership. ECO is looking to build a garage by a private enterprise that provides parking and will be built with their capital. Vice Chair Abarca asked how much the management fees would cost. Dave Bockhaus, Public Works Deputy Director responded, the private enterprise would manage the garage for a portion of the revenue , and we do not have further details at the moment. Commissioner Chan would like clarification from the City Attorney on what the commission's role is on the P3 project. Commissioner Chan also requested to have ECO attend a future meeting to discuss. o Commissioner Chan asked if the Parking Place Commission gets invited to projects that involve parking from the Planning Department. City staff to ask for clarification from the City Attorney on the commissioner's roles regarding parking related projects in the City. o Commissioner Chan received confirmation from ECO that the Downtown Merchant's meeting is open to the public and encouraged fellow commissioners to attend . Moving forward , ECO plans on having a higher attendance rate as they introduced the PBID (Property Based Improvement District). In the coming months, ECO will be doing tons of outreach and community meetings with their consultant for the PBID. o Secretary Garren went over the next goals for 2024. The parking rates and parking study will be performed by a consultant within the next year. Vice Chair Abarca asked how much the consultant would cost. Commissioner Chan asked if this will be coming out of the Parking District Fund or ECO? City Staff will get back to the Commission once we start the discussion with the consultants. Vice Chair Abarca asked how far they will be extending the parking study in the downtown area. Dave Backhaus, Public Works Deputy Director responded, the study will only be conducted in the Parking District boundary. 2. Monthly Expenditures and Revenue Report for Parking District -YTD FY 2023 -2024 (Marissa Garren, Secretary to the Parking Place Commission) o Secretary Garren went over the Bigbelly charges and explained the units are funded through the Parking District Fund and state (CalRecycle) funding. Commission Chan asked who approved the funding to be charged to the Parking District Fund. Secretary Garren responded, City Council approved the agreement with Bigbelly two years ago. Commissioner Chan asked why the Bigbelly trash cans are charged to the Parking District Fund. Secretary Garren responded, the units are located within the parking district. There are 22 Bigbelly units altogether and the cost to lease is $2, 700/month. The other trash bins located outside of the Parking District are paid by state (CalRecycle) funding. Commissioner Chan asked if we could lease the flyer slot spaces on the side of the Bigbelly units to allow merchants to advertise their businesses. City staff to discuss with City Attorney. o Commissioner Chan asked about the EV charging revenue. Secretary Garren responded, the EV rates are not profited and used to fund the power to the Miller Parking Garage. Commissioner Chan asked how we set the rates and if residents are paying for the EV charging and the parking space . Secretary Garren responded, the charge varies depending on the demand and time of day they are in use which will adjust the rates. Dave Backhaus, Public Works Deputy Director confirmed the parking spaces for the chargers are also paid for. o Commissioner Chan asked about the restroom in the Miller Parking Garage. It's not used for the public, but PD is using it and the maintenance is getting charged to the Parking District Fund. Commissioner Chan questioned the HVAC charges in the Miller Parking Garage. Secretary Garren will have to confirm with Facilities Manager regarding HVAC charges to the Miller Parking Garage through City Mechanical. Commissioner Chan asked what the DEA security was for. Dave Backhaus, Public Works Deputy Director responded, DEA security is for the security system that monitors the fire sprinklers. o Commissioner Chan reiterated the importance of looking at where costs are being allocated to protect the Parking District Fund and generate funding and revenue. o Commission Chan inquired about the AT&T service charged to the Parking District Fund. Commissioner Chan also questioned the gas and electricity charges from October to November 2023 and why the charges fluctuated. Secretary Garren responded, Finance processes certain invoices and splits them between all city funds. o Commissioner Chan asked why there were no charges from September to December 2023 for the Bigbelly units. City staff responded, Finance is still playing catch up on approving invoices and posting the numbers. o Secretary Garren went over the two service requests that were entered on SeeClickFix within the last six months. One request was categorized incorrectly, and the other was for a parking meter that was struck by a vehicle. Both were resolved within a couple of business days. Vice Chair Abarca adjourned the meeting at 6:17 p.m. Respectfully submitted. Dana Abarca Parking Place Chairperson