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Home My WebLink AboutCEPS January 2024 PacketMonday, January 22, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library | Parks and Recreation Center: Social Hall Commission on Equity and Public Safety Krystle Cansino, Chair Arnel Junio, Vice Chair Salvador Delgadillo, Commissioner PaulaClaudine Hobson-Coard, Commissioner Alan Perez, Commissioner Carol Sanders, Commissioner Steven Yee, Commissioner Regular Meeting Agenda 1 January 22, 2024Commission on Equity and Public Safety Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected]. How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 1/19/2024 2 January 22, 2024Commission on Equity and Public Safety Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW ITEMS FROM STAFF MEMBERS “By the light of the Moon”, A Celebration of Lunar New Year, Year of the Dragon Art Show. 1 2 Application submission to NLC’s Roadshow on behalf of SSF. 3 Commission on Equity and Public Safety page on City’s website. PUBLIC COMMENT MATTERS FOR CONSIDERATION Motion to approve the Minutes from December 4, 20231 Discussion to reschedule the February commission meeting due to the Presidents Day holiday scheduled on the commission’s regularly scheduled meeting date. (Devin Stenhouse, DEI Officer) 2 Finalize the Commission on Equity and Public Safety’s goals for the year 2024 (Devin Stenhouse, DEI Officer) 3 Elections of Officers (R. Devin Stenhouse, DEI Officer)4 ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS ADJOURNMENT Page 3 City of South San Francisco Printed on 1/19/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-59 Agenda Date:1/22/2024 Version:1 Item #:1 City of South San Francisco Printed on 1/19/2024Page 1 of 1 powered by Legistar™4 5 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-80 Agenda Date:1/22/2024 Version:1 Item #:1 City of South San Francisco Printed on 1/19/2024Page 1 of 1 powered by Legistar™6 City of South San Francisco Minutes of the Commission on Equity and Public Safety Monday, December 4, 2023 City Hall Conference Room 6:00 pm Committee Members: Present: PaulaClaudine Hobson-Coard, Alan Perez, Arnel Junio, Steven Yee, Carol Sanders, Salvador Delgadillo (arrived at 6:24 p.m.), Krystle Cansino (arrived at 7:26 p.m.) Absent: none Staff Members: Present: Devin Stenhouse, Diversity, Equity, and Inclusion Officer Others: Present: Guest (arrived at 7:26 p.m.) CALL TO ORDER The Meeting was called to order at 6:22 p.m. AGENDA REVIEW There are no changes to the agenda. ITEMS FROM STAFF MEMBERS DEI Officer Stenhouse made announcements: 1. Plug a GIS company. I am part of National League of Cities Race, Equity, and Leadership (REAL) consortium. August meeting representatives from ESRI (mapping and analytical company, GIS software). Their services make it easier to identify and provide geographical information.  Commissioner Yee: What kind of geographical information?  Officer Stenhouse: Race, social related, education, socio economic status, etc. Councilmember Flores also sat through presentation. Both of us agree we can benefit from their services. Beneficial to have them present. 2. Going into this commission’s 3rd year. Encourage commissioners to read the handbook. Attendance policy, within every calendar year, each commissioner is allowed up to 3 excused absences and 2 unexcused absences. After 2nd unexcused absence, City Mayor may send a letter to commissioner, which the commissioner can respond to. Then the mayor can go to Council to determine if the absence is considered excused or unexcused. Any notice given more than 24 7 hours prior to the meeting is excused. There needs to be a reason for the absence. City Clerk keeps track of attendance. Any absence with less than 24 hours notice is unexcused.  Vice Chair Junio: The Clerk sees X number of absences, is it then elevated or goes by wayside until it becomes a squeaky wheel?  Officer Stenhouse: If a commissioner is out of the country and has communicated with the CMO, City Clerk, and City Council in advance, then those absences won’t apply.  Commissioner Hobson-Coard: Start January 1st?  Officer Stenhouse: Yes. After 12 months it resets.  Commissioner Hobson-Coard: What happens if it’s an emergency we can’t plan for.  Officer Stenhouse: That’s where the letter comes in. You have the opportunity to respond and explain the emergency. Then the Mayor will take it to Council to decide if that warrants an excused absence.  Commissioner Yee: So 24 hours before the meeting?  Officer Stenhouse: Yes, and you’ll notify me, not Council or the Mayor. Sunday night at 6 p.m. would be 24 hours beforehand. Send an email so that it would be timestamped.  Commissioner Yee: What if you’re not here?  Officer Stenhouse: It would be on me. If I’m not here, then I would notify the City Manager or have someone cover for me. Or the meeting would be canceled.  Commissioner Hobson-Coard: What about tardiness?  Officer Stenhouse: There is nothing in the handbook about being tardy. We have bylaws, but we didn’t write anything in the bylaws about being tardy. If the commission wants to come up with a policy, we can add to the bylaws.  Commissioner Hobson-Coard: What about leaving early? Officer Stenhouse: It’s not in the bylaws; it’s not in the handbook. If the commission wants to create a policy, that can be added. Commissioner Yee: What about the meeting start time?  Officer Stenhouse: That is an ordinance approved by the City Attorney, City Manager, and City Council. This is just an update on the larger topic of the handbook. The next conversation could be on motions.  Commissioner Yee: Now a good time to agendize?  Vice Chair Junio: Is there something we can look at to help us on how to motion?  Officer Stenhouse: I can send out the handbook. All the policy and practices surrounding how commission meeting should be conducted. I haven’t reviewed the handbook with this commission.  Commissioner Hobson-Coard: Can we do that?  Officer Stenhouse: Has everyone received the handbook? New commissioners should have had to take an oath and received the handbook. I can email the handbook. Then you can review and ask questions at the January meeting. 8  Officer Stenhouse: Topics for discussion need to be agendized and approved by the chair. It’s a good idea to review the handbook once a year so that bylaws can be updated. 3. According to handbook and ordinance, chair and vice chair are to be voted on in the first meeting of the year. So in January’s meeting, the commission should be voting for the new chair and vice chair.  Commissioner Yee: Do we have to?  Officer Stenhouse: One year is the term limit for chair and vice chair. I believe our chair and vice chair have served for more than a year. In January, this commission should be voting on a new chair and vice chair. If the current chair and vice chair want to run again, they can. No action steps need to be taken, but it will be on the agenda to vote for new chairs. If you’re curious about either position, it’s not a violation of the Brown Act to reach out to the current chair or vice chair with questions. The process of voting for chair and vice chair is not in the bylaws but something to consider if you want to add to the bylaws. PUBLIC COMMENT No public comments were made. MATTERS FOR CONSIDERATION 1. Approval of Minutes from October 16, 2023. Commissioner Perez motioned and Commissioner Sanders seconded. The Commission voted to approve the minutes 6-0.  Vice Chair Junio asked for clarification for what would happen if someone said nay. Officer Stenhouse confirmed that majority vote is needed to approve. If the minutes were not approved, changes will be made prior to the next meeting where approval of minutes will be taken to a vote again. 2. Discussion Regarding Potential Goals and Objectives for the 2024 Calendar Year. Officer Stenhouse: Thank you everybody, we received a lot of feedback. Commissioner Yee introduces the main categories: Education, Age, Events/Awareness, Individual, Miscellaneous. Education (within realm of SSF) a. Title 1 schools and age gaps.  Officer Stenhouse: Los Cerritos, Spruce, Martin, Parkway are the 4 schools. You’re looking to connect with those schools. Is there a way for the commission to focus and help?  Commissioner Yee: What do you see us achieving?  Officer Stenhouse: Let’s take a step back. Where is our power? The commission is the advisory. Advise Council to decrease the equity gap. This 9 commission would not be able to work directly with any school or school district, but the commission can volunteer at events and programs.  Officer Stenhouse: We’re not hands on with the school, but there’s something that can directly impact students at those schools. There are a lot of opportunities. b. Develop relationship with schools, attend school board meetings, interact with student groups, revisit discussion of school resource officer on campus.  Officer Stenhouse: The goal might be to develop relationships. The objective may be to attend school board meetings. The school board does have an equity component. Community Engagement a. Initiate interaction with Old Town community and gather thoughts on public safety.  Officer Stenhouse: This sounds like a forum or town hall meeting, specific to Old Town. b. Ensure all residents are engaged in discussions that impact their lives.  Commissioner Yee: I tend to default to the General Plan. c. Promote community awareness to participate in opportunities that build a greater sense of belonging.  Officer Stenhouse: Sounds like marketing. We would be promoting events that build a greater sense of alarm. He’s speaking to inclusion. d. Ethno-Cultural Diversity and Inclusion: Create opportunities for members of different groups to identify and share their similarities/differences.  Officer Stenhouse: I’m creating a calendar for 2024—a diversity schedule. What cultural awareness month/week is this? There is a Diversity Awareness Month. We’re celebrating our differences and our similarities. Create opportunities—the initiatives, the programs. How much effort are we making to make sure everyone in the community is reached? Age a. Need for public parks and spaces.  Commissioner Delgadillo: I was just in San Mateo and saw multiple parks close to the neighborhood. The few that we have should be made more accessible. For example, Sign Hill Park does not have restrooms.  Commissioner Yee: Is there something with Parks and Rec we should think about?  Commissioner Delgadillo: I don’t know who to go to.  Officer Stenhouse: This is a reference to open space.  Commissioner Perez: I think that South City needs more green space. In terms of actionable items, one thing here is to make a recommendation to Council. How do we make more green spaces? Identify funding opportunities.  Commissioner Yee: Could we make this a safety/accessibility issue? 10  Officer Stenhouse: There is the Lindenville project. Have you seen any presentations on Centennial Way? There is a plan to renovate a large section of Centennial Way. There is also a plan to further develop Orange Memorial Park. b. Ageism: To change older adults’ broader physical and social environments to enhance their capacity to function in their own homes and communities.  Commissioner Hobson-Coard: Changing people’s perspectives and how they view older people. Awareness. Certain things they need like transportation, nutrition, and socialization. c. Health Equity: Closing gaps in coverage, access, and quality of care among people who are Medicaid/Medicare eligible.  Officer Stenhouse: The City was certified by AARP as an Age-Friendly City. Access to transportation and healthcare. If the commission is interested, we could work with our seniors program.  Chair Cansino: It seems like accessibility should be the focus.  Officer Stenhouse: Communication.  Commissioner Sanders: I have elderly parents and trying to get them to use technology is challenging.  Officer Stenhouse: We would identify who is in communication with the largest population of seniors. There are different groups out there.  Commissioner Yee: Just because someone is old does not mean they are not tech savvy. It’s about education. Individual Commissioner Goals a. Table at an event  Vice Chair Junio: We’re promoting ourselves (the Commission).  Officer Stenhouse: This is an objective that can satisfy multiple goals. b. Attend a workshop or conference related to equity council and/or public safety.  Officer Stenhouse: If this is something commissioners are interested in, I can forward events to you. Other a. Non profit desert in North County when compared to other parts of the County. Collab with community colleges to find solutions.  Officer Stenhouse: There are less nonprofits per capita in this general area compared to South County. It’s not like we can go create nonprofits, but perhaps the goal is awareness and promoting nonprofits that are successful, specifically in South San Francisco. What do you mean by “find solutions?”  Commissioner Delgadillo: We have to find solutions around reaching those who are on the edge. For example: Star Vista is concentrated in South County. They have contracts with schools. We’re not receiving as much of the services. 11  Officer Stenhouse: Identifying nonprofits where the commission can assist in some way. We can ask nonprofits to come in and speak about their struggles.  Chair Cansino: Do a resources assessment. What resources do we have in South San Francisco? Both from the City and from nonprofits.  Officer Stenhouse: A resource assessment would be beneficial. b. Reconvene data committee. Discuss possibility of adding police incident data to City’s Open Data Portal. Discuss and inquire about role of data in promoting equity in police practices.  Officer Stenhouse: I go back to ESRI. That’s something they can provide. That is valuable data. c. Establish recognition as a trusted forum for equity considerations regarding city policies, programs, practices, and procedures.  Commissioner Yee: There are two parts to this. It’s baked into the description of this commission.  Officer Stenhouse: That sounds like self promotion, promoting the commission. d. Make a recommendation to Council  Officer Stenhouse: This is another objective. That is the power of this commission. It lies in the recommendation. e. Outreach activities  Officer Stenhouse: This can be grouped with tabling. We should have a schedule. f. Review other city agencies DEI policies  Officer Stenhouse: It sounds like more our recommendation for internal staff. There are some cities that are just starting to talk about a plan. There are cities that have a plan for every department.  Chair Cansino: Visibility. Opportunities to help with closing the knowledge gap. I think that would be good. After we do the resource assessment. Officer Stenhouse: We should touch base again and reorganize these before the next meeting. At the next meeting everyone will have a better idea of our focus. Again, reminding you that at the next meeting, we will be voting for a new chair and vice chair. Does everyone know when their term ends? You can look on the Commission’s web page. If you would like to reapply, let us know. ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS Commissioner Hobson-Coard: I have a show Saturday, March 23, at Fort McKinley right here at South City. It’s free. You can eat. Check out the music. Bar opens at 8, but we go on at 9. The group discusses how to be inclusive of children at similar events. 12 Stenhouse explains what the Council Reorg entails. Encourages commissioners to attend more City events. ADJOURNMENT Chair Cansino adjourned the meeting at 8:13pm. 13 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-84 Agenda Date:1/22/2024 Version:1 Item #:2 Discussion to reschedule the February commission meeting due to the Presidents Day holiday scheduled on the commission’s regularly scheduled meeting date.(Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended that the Commission discuss alternate meeting dates in lieu of the holiday in February. BACKGROUND/DISCUSSION The commission is scheduled to meet once per month on the third Monday of each month.The third Monday of February happens to be Presidents Day,which is a national holiday observed by the City of South San Francisco. All city facilities are closed on this day. The commission’s bylaws state: Holidays:If the day designated as a regular,adjourned regular,special or study meeting falls upon a legal holiday,the Commission shall meet upon the next succeeding day which is not a holiday unless otherwise ordered by the Commission. Thus,the commission can elect to meet on the following day (Tuesday,February 20)or they can elect to meet on another day (Monday, February 26 for example). CONCLUSION The commission will need to decide on which day to conduct its February meeting in lieu of the holiday in February. City of South San Francisco Printed on 1/19/2024Page 1 of 1 powered by Legistar™14 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-92 Agenda Date:1/22/2024 Version:1 Item #:3 Finalize the Commission on Equity and Public Safety’s goals for the year 2024 (Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended that the commission finalize their goals for the year 2024. BACKGROUND/DISCUSSION The commission has been thinking about and considering potential goals for the year 2024 since the October 2023 meeting.At that meeting,commissioners were asked to email the liaison up to three potential goals for the new year by November 6.On Thursday,November 9,Commissioner Yee,and the commission’s liaison met virtually to categorize all of the commissioners’goals.The attachment represents a summary (but not all suggested goals): Other potential goals/objectives might include: ·Goal:Increase the commission’s awareness of the City’s efforts in resolving inequities throughout the city.Objective:Monthly updates that are equity-related from representatives from City departments. Updates could potentially be rotated so there is an update from another department each week (i.e., February-Police,March-Fire,April-Human Resources,May-Parks and Recreation,etc.).Objective: Commissioners rotate attendance at City Council meetings.Objective:Commissioners rotate attendance at commission and board meetings. ·Goal:Strengthen awareness of community issues and concerns in South San Francisco.Objective: Build relationships with local organizations that already have established relationships and have regular, open communication with community members (i.e.,churches,nonprofit organizations,commissions, service clubs,etc.).Perhaps invite one organization to each meeting?Objective:Host public and free forums that provide residents opportunities to share their experiences with commissioners directly. These could be hosted in each district once per year (five meetings total). CONCLUSION Considering the commission only meets once per week, 1-2 goals are recommended with 2-3 measurable objectives for each goal. Objectives and strategies for decided goals should also be discussed. Finally, new goals and objectives can always be added as subjects arise throughout the year. City of South San Francisco Printed on 1/19/2024Page 1 of 1 powered by Legistar™15 Commission on Equity and Public Safety Proposed Goals: 2024 Education Community Engagement Senior Interaction Commissioner Training Title 1 schools (where 70% or more are low- income families) education gaps Initiate interactions with Old Town community and gather members' thoughts on policing and public safety in their neighborhood. Ageism: To change older adults' broader physical and social environments to enhance their capacity to function optimally in their own homes and communities. Attend a workshop or conference related to equity and/or public safety. Develop relationship with City schools. Attend School Board meetings. Interact with student groups. Revisit discussion about school resource officers on campus. Ensure all residents are engaged in discussions that impact their lives. Health Equity: Closing gaps in coverage, access, and quality of care among people who are Medicaid/Medicare eligible or enrolled, improve data collection and analysis of disparities in coverage and care, support innovation, and orient activities to close gaps. Promote community awareness to participate in opportunities that build a greater sense of belonging for all residents. Ethno-Cultural Diversity and Inclusion: Create opportunities for members of different groups to identify and share their similarities and differences. Objective: “Table” at an event. Objective: Attend City Commission meetings to be more aware of decisions affecting city development. 16 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-91 Agenda Date:1/22/2024 Version:1 Item #:4 Elections of Officers (R. Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended that the commission decide on a new Chair and Vice Chair for the commission for the year 2024. BACKGROUND/DISCUSSION Per Article II, Section E. Officers of the Commission on Equity and Public Safety’s bylaws: At the first meeting of the Commission and the first meeting of each calendar year, the Commission shall elect a Chairperson and a Vice Chairperson. The term of said offices shall be one year. The Vice Chairperson shall serve as chair in the absence of the Chairperson. The City’s Chief Equity and Inclusion Officer or designee shall serve as Commission Secretary. The process for electing new officers is not defined in the bylaws. Most other commissions rotate their officers in the following order: Secretary becomes the new Vice Chair, Vice Chair becomes the new Chair, and the Chair rotates to the “back of the order”. This commission does not have a secretary, so if it were to adopt this procedure, perhaps electing a Secretary can be considered. One of the other commissions elects its officers as follows: …the election of officers shall be conducted at the first Commission meeting of each school year. Commissioners may nominate themselves or another Commissioner for any officer position. Commissioners nominated by others are allowed to decline nominations. After all the nominations are made, each Commissioner who has accepted a nomination of the position-in-question will have two minutes to share a statement regarding why she or he would like to be elected to said position. After each Commissioner has made this statement of up to two minutes, their colleagues may ask questions (of up to 60 seconds each) of each Commissioner running for a position, who will have up to 60 seconds to respond. Each Commissioner is limited to one question of each candidate for office. After the question-and-answer session has concluded, by roll call vote, officers shall be elected. If no candidate attains a majority vote, the candidate with the lowest number of votes shall be eliminated and there will be another roll call vote. This process shall repeat itself until each officer position is filled. This can be another method for electing new officers should the commission decide. CONCLUSION The commission will receive a new Chair and Vice Chair for the year 2024. City of South San Francisco Printed on 1/19/2024Page 1 of 1 powered by Legistar™17