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HomeMy WebLinkAboutEquity Commission Packet 2.26.24Monday, February 26, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall: City Manager Conference Room Commission on Equity and Public Safety Arnel Junio, Chair Alan Perez, Vice Chair Bianca Bedigian, Commissioner Krystle Cansino, Commissioner Salvador Delgadillo, Commissioner PaulaClaudine Hobson-Coard, Commissioner Carol Sanders, Commissioner Steven Yee, Commissioner Regular Meeting Agenda 1 February 26, 2024Commission on Equity and Public Safety Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 2/23/2024 2 February 26, 2024Commission on Equity and Public Safety Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW ITEMS FROM STAFF MEMBERS Presentation from Esri GIS software provider (Mike Brown, Esri)1 Presentation from SSF Youth Enrichment Services and Early Learning Program Supervisors (Kimberly Morrison, YES Supervisor & Diana Gonzalez, ELP Supervisor). 2 Update the Commission on the City of South San Francisco’s application for NLC’s Roadshow. (Devin Stenhouse, DEI Officer) 3 PUBLIC COMMENT MATTERS FOR CONSIDERATION Motion to approve meeting minutes from January 22, 20241 Discussion to create a Commission on Equity and Public Safety webpage on the City of South San Francisco’s website. (Devin Stenhouse, DEI Officer) 2 Discussion to create sub-committees for targeted groups (i.e., senior veterans and families with young children). (Devin Stenhouse, DEI Officer) 3 ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS ADJOURNMENT Page 3 City of South San Francisco Printed on 2/23/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-219 Agenda Date:2/26/2024 Version:1 Item #:1 Presentation from Esri GIS software provider (Mike Brown, Esri) RECOMMENDATION It is recommended commissioners hear a presentation from Esri representatives that is focused on racial equity and social justice services that Esri can provide. BACKGROUND/DISCUSSION The Commission on Equity and Public Safety has engaged in several conversations that have centered around community outreach and the desire to hear from households that consist of specific demographics.For example,this year,the commission has decided to focus on hearing from families with young children and need childcare services along with adults who are senior citizens.While the commission wants to focus on these two groups,it will need assistance on where the highest concentrations of these households reside in South San Francisco and the underlying question is,“how are we able to reach them?”.A better understanding of Esri software might provide some insight on how to find high concentrations of specific demographics within South San Francisco. Esri representatives will provide an overview of their company,its mission,and the services it provides.The presentation will focus on GIS mapping specific to locations of marginalized populations,barriers to equality,and patterns of inequitable actions.The intent is to highlight ways in which Esri software can help commissioners identify which locations in South San Francisco has the highest concentration of families with young children,or senior citizens,or any other demographic the commission would like to focus its attention on. CONCLUSION Commissioners will hear a presentation from Esri representatives that is focused on services specific to racial equity and social justice that Esri can provide. City of South San Francisco Printed on 2/23/2024Page 1 of 1 powered by Legistar™4 GIS-Pro Columbus #GISPro202311 USING GIS AS A FRAMEWORK TO ADVANCE EQUITY CITY OF SOUTH SAN FRANCISCO Mike Brown (he/him) Sr. Product Engineer ArcGIS Solutions Racial Equity and Social Justice Team 5 GIS-Pro Columbus #GISPro20231010 OutcomesCommunity Assets & ConditionsDecisions & Practices •Policies •Processes and procedures •Systems of benefit and discrimination •Access to resources and power •Intergenerational inequities •Funding decisions •Childcare access •Urban heat islands •Healthcare access •Food deserts •Education access and quality •Housing access and quality •Sidewalk access •Pollution •Extreme heat events •Health conditions •Career opportunities •Housing status •Safety and justice •Mental health •Extreme heat events •Health conditions •Career opportunities •Housing status and homelessness •Safety and justice •Mental health APPLYING A GEOEQUITY LENS 6 GIS-Pro Columbus #GISPro20231111 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOW Operationalize Positive Practices Manage Performance Map and Analyze Engage Communities 7 GIS-Pro Columbus #GISPro20231212 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOWENGAGE COMMUNITIES Engage Communities Intentionally collaborate with communities to center lived experiences, ground-truth our work, and gain context to understand barriers to equity holistically. 8 GIS-Pro Columbus #GISPro20231313 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOW – ENGAGE COMMUNITIESLA COUNTY ANTI-RACISM, DIVERSITY, & INCLUSION (ARDI) INITIATIVE Engage Communities 9 GIS-Pro Columbus #GISPro20231414 Engage Communities RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOW – ENGAGE COMMUNITIESLA COUNTY RACIAL EQUITY STRATEGIC GOALS 10 GIS-Pro Columbus #GISPro20231717 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOWMAP AND ANALYZE EQUITY Map and Analyze Identify and understand disparities in conditions, experiences, and outcomes across communities. 11 GIS-Pro Columbus #GISPro20232121 CalEnviroscreen 4.0 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOW MAP AND ANALYZE EQUITY Map & Analyze 21 12 GIS-Pro Columbus #GISPro20232222 DEMO ESRI’S SOCIAL EQUITY ANALYSIS SOLUTION 13 GIS-Pro Columbus #GISPro20232424 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOWOPERATIONALIZE POSITIVE PRACTICES Operationalize Positive Practices Plan and act based on disparities in vulnerability, burdens, opportunities, and outcomes to increase equitable outcomes. 14 GIS-Pro Columbus #GISPro20232525 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOW – MAP & ANALYZE EQUITYLA COUNTY EQUITY EXPLORER Map and Analyze 15 GIS-Pro Columbus #GISPro20232626 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOW – OPERATIONALIZE POSITIVE PRACTICESLA COUNTY ARPA PROJECTS VIEWER Operationalize Positive Practices 16 GIS-Pro Columbus #GISPro20232727 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOWMANAGE PERFORMANCE Manage Performance Adjust our GeoEquity strategy in real-time using decision- making tools to understand and visualize our true impact. 17 GIS-Pro Columbus #GISPro20232828 RACIAL EQUITY AND SOCIAL JUSTICE WORKFLOW – MANAGE PERFORMANCELA COUNTY RACIAL EQUITY STRATEGIC PLAN DATA SUMMARY Manage Performance 18 GIS-Pro Columbus #GISPro20232929 GIS AS A SYSTEM FOR EQUITY Operationalize ArcGIS Solutions Collect Survey123Engage ArcGIS Hub Map & Analyze Living Atlas Monitor ArcGIS Dashboards Inform ArcGIS Experience Builder ArcGIS Instant Apps ArcGIS StoryMaps 19 GIS-Pro Columbus #GISPro20233030 QUESTIONS? [email protected] 20 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-221 Agenda Date:2/26/2024 Version:1 Item #:2 Presentation from SSF Youth Enrichment Services and Early Learning Program Supervisors (Kimberly Morrison,YES Supervisor & Diana Gonzalez, ELP Supervisor). RECOMMENDATION It is recommended the Commission on Equity and Public Safety hear about the process families take to register their children into the City’s childcare programs (preschool, after-school, and camps). BACKGROUND/DISCUSSION The Commission recently decided to focus its knowledge and outreach towards families with young children,especially those in need of childcare services.To register a child into either of the City of South San Francisco’s Parks and Recreation’s licensed preschool programs,most families must register their child on the waiting list while the child is in the mother’s womb due to the program’s estimated three-year wait list.Additionally,many (if not most)families are not able to register their children into the licensed after school programs without the priority registration provided to families currently enrolled in one of the licensed preschool programs.The other priority is given to siblings of children currently registered.Many of the families who can register in the afterschool program (who did not transfer from the preschool program)register via lottery that is administered once per year.Finally,the City’s summer camps are also extremely high in demand due to its long hours,affordability,and reputation for a high-quality program.Priority registration for the summer camps is provided to the families currently enrolled in the after-school programs and city employees.As a result, public registration is also administered via lottery.This speaks to the high demand for childcare needs in South San Francisco. In order to better understand a)why there is a high quantity of families in need of childcare services in South San Francisco and b)how families are able to register for the City’s childcare services and c)marketing strategies for childcare supervisors,the City’s preschool and after school supervisors will present to the commission.The supervisors will share their strategies,philosophies,and challenges of administering childcare services as well as shed some light on the registration process families take to register their children for these services. CONCLUSION The Commission on Equity and Public Safety will hear about the process families take to register their children into the City’s childcare programs (preschool, after-school, and camps). City of South San Francisco Printed on 2/23/2024Page 1 of 1 powered by Legistar™21 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-235 Agenda Date:2/26/2024 Version:1 Item #:3 Update the Commission on the City of South San Francisco’s application for NLC’s Roadshow. (Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended the Commission be updated on the status of the City of South San Francisco’s application to be a participant in National League of City’s Roadshow. BACKGROUND/DISCUSSION The National League of Cities (NLC)is an organization comprised of city,town and village leaders that are focused on improving the quality of life for their current and future constituents.With nearly 100 years of dedication to the strength and advancement of local governments,NLC has gained more than 2,700 partnering cities across the nation.Their mission is to advocate for,and protect the interests of,cities,towns,and villages by influencing federal policy, strengthening local leadership and driving innovative solutions.The City of South San Francisco is a member of the NLC and has been an active participant in multiple programs, summits, conferences, and boards that NLC has led. In recognition of its 100-year anniversary,NLC is preparing for a year-long celebration of activities,events,and celebrations highlighting their members,partners,and the transformative progress they’ve accomplished together.At the heart of this celebration,NLC is “hitting the road”for what they’re calling the “NLC Centennial Roadshow:100 Years, 100 Cities.”During this tour,NLC will attempt to visit 100 cities,in-person and virtually,to spotlight the stories of municipalities and the relationships they’ve cultivated with NLC.They have invited all their partnering cities to participate in this effort.Last month,South San Francisco applied to be a participant in this effort.After reaching out to a NLC representative,they have confirmed that we should be informed if the City of South San Francisco has been selected for this celebration by Friday, March 1. As of Friday, February 23, the City has not received confirmation from NLC. CONCLUSION The Commission will be updated on the status of the City of South San Francisco’s application to be a participant in National League of City’s Roadshow. City of South San Francisco Printed on 2/23/2024Page 1 of 1 powered by Legistar™22 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-238 Agenda Date:2/26/2024 Version:1 Item #:1 Motion to approve meeting minutes from January 22, 2024 City of South San Francisco Printed on 2/23/2024Page 1 of 1 powered by Legistar™23 City of South San Francisco Minutes of the Commission on Equity and Public Safety Monday, January 22, 2024 Library | Parks and Recreatfon Center: Social Hall 6:00 p.m. Committee Members: Present: PaulaClaudine Hobson-Coard, Alan Perez, Arnel Junio, Carol Sanders, Salvador Delgadillo, Steven Yee (arrived at 6:09 p.m.) Absent: Krystle Cansino Staff Members: Present: Devin Stenhouse, Diversity, Equity, and Inclusion Officer Scott Campbell, Chief of Police Adam Plank, Captain CALL TO ORDER The Meetfng was called to order at 6:06 p.m. AGENDA REVIEW There are no changes to the agenda. ITEMS FROM STAFF MEMBERS DEI Officer Stenhouse made announcements: 1. “By the light of the Moon”, A Celebratfon of Lunar New Year, Year of the Dragon Art Show • Put on by the Cultural Arts Commission • Currently acceptfng submissions for 2D and 3D art • Art show on February 9-10 2. Applicatfon submission to NLC’s Roadshow on behalf of South San Francisco • Natfonwide organizatfon that sponsored DEI Officer Stenhouse’s partfcipatfon on the REAL Council • Celebratfng 100 years. They will visit some of the 100 citfes. If South San Francisco is chosen, they’ll come with cameras and reporters. The City would be recognized natfonally. 3. Commission on Equity and Public Safety page on City’s website • Commission possibly having its own web page. Be more accessible to the public. 24 • There is a general commissions page on the website. Youth Commission has their own web page that goes more in-depth. Commissioner profiles and photos. They include projects they have done or are antfcipatfng. o Commissioner Sanders asked about tfming. o DEI Officer Stenhouse: It shouldn’t take long. It depends on the content. You would decide what the page includes. Bios, pictures, link to bylaws. You tell me what you want to see. IT would create the page, and I would build it. It would on-going maintenance of the page. As commissioners come and go, we would update it accordingly. PUBLIC COMMENT No public comments were made. MATTERS FOR CONSIDERATION 1. Approval of Minutes from December 4, 2023. Commissioner Sanders motfoned and Commissioner Hobson-Coard seconded. The Commission voted to approve the minutes 5-0. 2. Discussion to reschedule the February commission meeting due to the Presidents Day holiday. Vice Chair Junio: What did we do last tfme? Typically, it’s Tuesday or the following Monday if I recall. • DEI Officer Stenhouse: Yes, in the bylaws, if a meetfng falls on a holiday, the meetfng goes to the next day or another day. The commission needs to decide to meet the day after Presidents Day or another day. • Vice Chair Junio: As long as we notfce the public. • Commissioners provide their preferred days. Commissioner Hobson-Coard motfoned to move the February 19th meetfng to February 26th, and Commissioner Sanders seconded. The Commission voted to approve 6-0. 3. Finalize the Commission on Equity and Public Safety’s goals for the year 2024. DEI Officer Stenhouse: Subjects/topics focused on are educatfon, community engagement, senior interactfon, and commissioner training. Additfonal topics to consider include increase commissioner awareness of City efforts (direct reportfng from department heads) to get a more informed view of what the City is doing to achieve equity. Strengthen awareness of community issues and building relatfonships with local organizatfons that already have established relatfonships with the public. How many goals? DEI Officer Stenhouse recommends 1 or 2 goals with 2-3 measurable objectfves for each goal. DEI Officer Stenhouse: The commission meets once a month, so that’s 12 meetfngs for the year. You have the optfon to create a subcommittee. But think about realistfc goals for 12 months. 25 Reminder to the commission, one of the overlying goals stated within the bylaws is community engagement. The commission is the link between the City and the community. Provide a platiorm for the community, be their voice. Commissioner Yee: There are so many goal optfons. Is there a repository of data to help us understand if there are areas of greater equity than others? I want to reflect on what is really important/called out by the public. We should make data-driven decisions. • DEI Officer Stenhouse: We may be able to find specific data according to geographic locatfon if we know what questfon we are asking. Once we know the questfon(s), then we can look to see if there’s data that tells us where the majority of those people within that group are essentfally located in South San Francisco. I have a meetfng with Justfn Anderson from the City to go over the ArcGIS to see if we have that capability. I have also been in touch with ESRI, who may be able to show us at our February meetfng what their platiorm can do/provide. DEI Officer Stenhouse: Back to our goals. Community engagement, for example, the goal can be “increase community engagement with citfzens of South San Francisco.” We can host a forum where it’s an open session just to hear specific topics. Topic examples: child care, access to open space. We can look into the data based on the feedback from the community. Commissioner Sanders: I like the idea of bringing different organizatfons to us. From there, how do we get the public engaged? • Commissioner Delgadillo: There were some surveys released out to the public, to the citfzens of South San Francisco. • Commissioner Sanders: Just because we hear from organizatfons doesn’t necessarily mean we’re hearing the voice of the community. • DEI Officer Stenhouse: Correct, but these organizatfons are a link to multfple facets of the community. Hypothetfcally, organizatfons can come present at our meetfngs, and commissioners have the opportunity to ask questfons to receive more informatfon from the representatfve. You have the opportunity to expand on that relatfonship leading to potentfal interactfons with more constftuents. This is an effort to bring in leaders who would be able to shed light on the concerns of the community. Commissioner Perez: Community engagement should definitely be one of our goals. • Vice Chair Junio: Yeah, I agree. It is tfed to our bylaws. If we had to have one, that would be the one. I am open to two goals. Looking at the table at the multfple boxes for Community Engagement, that can tfe us up for the whole year. • DEI Officer Stenhouse: When we say “public engagement,” how many ways can we engage with the public? • Commissioner Yee: I think the whole point is we focus on something. The “how” we’ll figure out; there are so many optfons. • Commissioner Perez: We can choose three objectfves we like most. 26 • Commissioner Yee: Do we want to do points/votes/show of hands? What’s the best way to decide? • Commissioner Perez: We talked about tabling before. I think we should agree to do that. We should plan this out or agree to agendize fleshing out that objectfve. Commissioner Yee: Educatfon, Engagement, Senior Interactfon, Training. I see four goals. How do we pick which to focus on? • Vice Chair Junio: I think we all agree on Community Engagement as one goal to focus on. If anyone wants to add a second goal, now would be the tfme to speak up. Otherwise, we’ll just have the one goal. • Commissioner Hobson-Coard: I like Senior Interactfon. • Commissioner Sanders: I like all of them. I think we just prioritfze them. Then make actfon plans for them. • Commissioner Yee: We can make Senior Interactfon an element of Community Engagement. • Commissioner Hobson-Coard: Yeah, they kind of tfe in with each other. DEI Officer Stenhouse: With Senior Interactfon, is the goal to increase interactfon between the commission and senior citfzens of the community, or would it be something else? What would the goal be there? • Commissioner Hobson-Coard: Maybe to hear the needs of our senior community. Maybe have representatfves that can come to our meetfngs to voice their concerns and needs. • DEI Officer Stenhouse: That sounds like Community Engagement. We can divide the community into groups—by age, by district, etc. There was no community engagement in 2023, correct? • Commissioners agree. Any engagement made would be considered an increase (goal accomplished). • DEI Officer Stenhouse: Seniors can be a targeted group for Community Engagement. • Vice Chair Junio: I would consider that an objectfve under this goal. If we were to select 3-4 objectfves, one of which would be increase interactfon with seniors, I think that would be attainable and reasonable at this point. Do we agree with the one goal? • Group agrees. Vice Chair Junio: Do we want to select the objectfves tonight? • Commissioner Perez and Commissioner Sanders think objectfves should be selected at this meetfng. • Commissioner Yee: We can select target areas at least. Specific objectfves may be a lengthier discussion. Commissioner Sanders asks if there is a seniors department at the City. 27 • Commissioner Yee: There’s that study Sharon was involved in, two years ago? I thought there was a focus group. • DEI Officer Stenhouse: South San Francisco has a Seniors Program as part of the Recreatfon division. Kasey Jo Cullinan, who spoke to the Commission a while ago regarding Full of Fun camps, is also the Seniors Program Supervisor. Last year, the City received the Age Friendly certfficatfon from AARP. • Commissioner Yee: I think it’s important to maintain the criteria to sustain that label. • DEI Officer Stenhouse: I think it’s important that somebody holds the City accountable for sustaining the tftle. So, we can ask Kasey Jo to come in. We can ask if there are outspoken seniors who we can invite to share what they appreciate about the City. Perhaps they have suggestfons they want to share. Kasey Jo is currently statfoned at the Roberta Cerri Teglia Center (formerly Magnolia Center). There is an adult day care. There is a drop-in program. They have a congregate nutritfon program. Perhaps the commissioners take a field trip there. • Chief Campbell: We do a senior pancake breakfast. • DEI Officer Stenhouse: Perhaps there is a senior event commissioners would like to attend. Tomorrow, there is an event to write letters to troops. The point is, there are opportunitfes for you. • Commissioner Hobson-Coard: I like to bring in focus on aging veterans. I think that’s important, but I don’t know how to incorporate that. • DEI Officer Stenhouse: That could be a questfon for Kasey. Ask if there are veterans who go to the senior center on a regular basis who we can hear from. • Commissioner Yee: Veterans can be a targeted group. If they happen to be seniors, then great. • Commissioner Hobson-Coard: My dad is a vet. He is now trying to find his way through the system. He put in 44 years, and he’s trying to figure out what his benefits are. How does he get them? He needs services, and it’s so challenging. • Yee agrees it’s very complicated. Commissioner Sanders: I think the community involvement goal can be rewritten to involve these things, like monthly updates from City departments on equity-related topics. • DEI Officer Stenhouse: This would be more of an ask to City departments to report out on current equity initfatfves or programs and an opportunity for them to ask the Commission for guidance. • Commissioner Sanders: We can expand this list. We can have organizatfons and nonprofits (or others) to come and talk. • Commissioner Delgadillo: YMCA. • Commissioner Yee: I’m confused about rewritfng the statement. Isn’t the goal simply to “increase community engagement,” period? • Commissioner Sanders: Yes, but how do we do that? The objectfves listed here can be expanded. We need optfons. We need to know what we’re doing. How do we get involved? 28 • DEI Officer Stenhouse: So, as an example/optfon, we can invite Parks & Recreatfon to a meetfng. It’s an opportunity for them to share events they may be hostfng. Those are opportunitfes for you to attend and advocate for the Commission. Same goes for Library or Police. • Commissioner Yee: The objectfves are measures. The actfvitfes are ways to measure. • Commissioner Sanders: We have no measure of our community involvement. • Commissioner Yee questfons the meaning of community involvement. Commissioner Yee: How much is the community engaged? Or how much do we (the Commission) engage with the community? • Commissioner Sanders: “Community Involvement” to me means we (the Commission) getting involved with the community. Then the questfon is, how do we quickly get engaged with the community? • DEI Officer Stenhouse: A measurable objectfve might be, “Commissioners will be present to represent the Commission at five events this year.” How will we know which events to attend? We will engage with department heads who come in to speak to us. Vice Chair Junio: For a target group, families with preschool-aged children. I remember how hard it was to get into a program. That can be very dauntfng for someone who speaks English as a second language. I learned you need to get on the list when the mother is pregnant. I’m wondering if youth can be a targeted group. • Others nod. • Commissioner Delgadillo: They’re opening up a Peninsula Family Services in San Mateo. A daycare at Sunshine Gardens. There’s also a new building behind Spruce School. Commissioner Yee: We have seniors, veterans, and youth. Three targeted groups of focus? • Commissioner Perez: Are these the forums we would hold? We would hold a forum for seniors, a forum for family/child care, and a forum for educatfon. • Vice Chair Junio: We can collectfvely as commissioners reach out to individuals. I would like to see more actfon from us. Invite others and develop connectfons. Have people start to learn about us. • Commissioner Yee: I like the idea of working with department teams and organizatfons who have trusted and established relatfonships with the targeted groups. We can collaborate with them. We can learn more and get data from them. That way we can make directed/focused decisions. DEI Officer Stenhouse: Commissioner Sanders pointed out that the Commission meets once per month. Subcommittees would be recommended. That provides an opportunity for more efficient research for planning out forums and questfons posed. Commissioner Junio brought up preschool. Preschool is the start to many program opportunitfes up through to the age of twelve. The point is it all goes back to knowledge. The benefits will be realized for years to come. In terms of equity, we’re talking about leveling the playing field. So, engage with the community members who are less in the know. 29 • Commissioner Sanders: What about home schools? They are automatfcally disadvantaged. • DEI Officer Stenhouse: The vast majority of the community would be disadvantaged. Everyone currently not enrolled in an afterschool program is disadvantaged. And you’re not getting into an afterschool program if you’re not in the preschool program. Imagine new residents, families with children, moving to South San Francisco. The point is it’s important to get the perspectfve from the people in each department. What do they struggle with, what advice do they have? The questfon is, who needs this informatfon, and how do we get it to them? • Commissioner Yee: We started the conversatfon about youth, but now we’re talking about families with youth. To me, that’s different. We need to clarify who to focus on, then we can tap into who can guide us. I was thinking youth, like working with the Youth Commission. • DEI Officer Stenhouse: Going back to families with youth, this has been an issue for decades. How do we solve that? Provide more child care? We have to be careful about expectatfons. The focus of the equity commission is to inform, not to solve. Commissioner Yee: Is there an equity data hub? A portal for all data relatfng to equity? • Commissioner Sanders: I think the concept of DEI hasn’t been out in the world for that long to develop the data. • DEI Officer Stenhouse: The census has a lot of data, depending on what we’re looking for. San Mateo County has an online equity hub, not accessible by the public. It’s in its pilot stages right now. South San Francisco is on the short list of municipalitfes that have access. It’s beneficial; there are trainings and videos, data and reports. We have many great sources in the different departments of the City for expertfse informatfon. Vice Chair Junio: To recap, our goal is Community Engagement. We’ve picked some target areas: senior citfzens, families with youths, and our veterans. I believe we have finalized our goals for the year. • Commissioner Yee: Just to clarify, “families with youths” or just “youths?” • DEI Officer Stenhouse: There are senior veterans. What is the goal with veterans? A veteran can be a 22-year-old. • Commissioner Hobson-Coard: Focus on aging veterans (falling under the seniors umbrella). • DEI Officer Stenhouse: So seniors, including aging veterans, and families with youths, specifically those needing child care services. • Vice Chair Junio: Child care, for those of us working parents, is a problem. • Commissioner Yee: I want to hear from everyone and avoid assumptfons. • Commissioner Delgadillo: There are a lot of objectfves. I think we should focus on a few right now and narrow down. Seniors and families with youths are very broad. I think we work it out as we go. We don’t have enough informatfon right now to narrow it down. 30 • DEI Officer Stenhouse: The goal is to invite those with informatfon to share. We absorb the informatfon, then make decisions. The focus right now is to increase community engagement. Who do we focus on? The senior populatfon and families with youths, in an effort to collect informatfon on concerns they’re facing. Are there other subjects or categories anyone is interested in? Commissioner Perez: I’m thinking about educatfon. Differences in educatfon outcomes. College attendance rates, test scores. Thinking about what our commission can do. Like, what we put here, developing relatfonships with the school board. Maybe we can get ideas on more actfonable items from them. • DEI Officer Stenhouse: Even with the two goals we have, at the end of the day, the commission is just looking for more informatfon. Let’s learn more about our senior community and what they’re missing. Let’s learn more about concerns for families with young children who are in need of services. Let’s learn more from families who are not fulfilled in terms of the educatfon they are receiving. We have to be cautfous; we don’t want to step on the school district’s toes. • Commissioner Perez: I’m just throwing it out there. Maybe attend a school board meetfng and report back. • DEI Officer Stenhouse: That’s a good suggestfon, just to learn. I’m an advocate for being a partfcipant in another commission. Can we all agree there’s an equity component to everything? Commissioner Yee: Is there an equity rubric/cheat sheet? We may see equity in different lenses. • DEI Officer Stenhouse: If you come to the meetfngs, with your ears and eyes open through an equity lens, you’re consciously listening for that equity piece. If you don’t see it, you don’t have to interject yourself at the meetfng, but it can be noted. Anyone in the public can come comment. There is sort of a cheat sheet, questfons to ask yourself when startfng an initfatfve. Like, who are we serving? Is this affectfng a specific part of the community in a positfve/negatfve way? Are there unintended consequences? I have something that can be provided, a list of questfons. • Commissioner Delgadillo: There is a handbook from the County. Look at what resources we have in South City. That way we know what to tackle, what to focus on. There is a lot of potentfal. • DEI Officer Stenhouse: There are inequitfes in the amount of services being distributed between north and south county. So, if that is something to be addressed, it would be a matter of educatfng the public. Collect informatfon from the different groups. We can’t provide more resources, but we can educate. • Commissioner Delgadillo: Yes, share informatfon. Commissioner Sanders: Educatfon is a big topic like the others. What about the adults going back to school who are trying to improve and do better for their families? Services are lacking. 31 • Commissioner Yee: We’re hypothesizing. I want to make sure we focus our energy on the right place. Do we have the data? If we do, then great. If not, then we go get the data. Maybe we learn that something is not as dire as it seems compared to something else. Vice Chair Junio: The three target areas under the goal of Community Engagement are senior citfzens, families with youths, and educatfon. • DEI Officer Stenhouse: In terms of educatfon, I would recommend having some type of focus. What about educatfon are we trying to learn? • Commissioner Perez: I think for now we focus on the first two. Educatfon, we can come back to down the line this year if we accomplish our goal. • Group agrees. • Vice Chair Junio: Our goal is community engagement. Our target areas are senior citfzens and families with youths. • DEI Officer Stenhouse: I can suggest we invite our Seniors Program supervisor, as an objectfve. We can invite our Youth Enrichment Services supervisor and assistant supervisor to speak to the Commission. I would encourage a field trip to our senior center to learn more about the services currently provided. That is also an opportunity to engage with the seniors in that environment. Youth Enrichment Services Program, there is a lottery for the summer camp, an in-person event where families are enrolling children in summer camp. That is an opportunity where you are in the room with the lucky families who have been selected. • Commissioner Yee: That’s pretty cool, because it’s a random sample type. • DEI Officer Stenhouse: The point is this is how we’re going to engage. We’re going to invite supervisors to these meetfngs. We’re going to attend events. Take a tour of the senior center. Take a tour of the afterschool programs. Vice Chair Junio: Do we have enough to finalize? • DEI Officer Stenhouse: Yes. We have “increase community engagement.” If you want to make it two goals, we can have “increase community engagement with the senior community” and “increase community engagement with families with young children.” Then objectfves would be to invite supervisors to speak, tour respectfve spaces, and attend events of the respectfve programs. 4. Elections of Officers. Vice Chair Junio: Our commission is required to elect a new chair and vice chair at our January meetfng annually. • DEI Officer Stenhouse: There is no set process. Traditfonally, officers rotate. If there was a secretary, the secretary would shift over to vice chair. Vice chair would be chair. Chair would go to the back of the line. That’s how many commissions do it. Since there is no set method, you can do it however you prefer. You can rotate positfons or nominate yourself or someone else. 32 • Vice Chair Junio: I suggest the new chair and vice chair be people who have never been in either positfon. I feel that would be a good way to get new views/perspectfves to run the Commission. • Commissioner Sanders: Or we just do it alphabetfcally. • Vice Chair Junio: I’m not chomping at the bit, but if it makes it easier for the group, I’ll rotate to chair. So now we vote on a vice chair? • DEI Officer Stenhouse: Would anyone like to be chair or vice chair? Anyone want to try those positfons? Vice Chair Junio: I’ll go around. Would you (Commissioner Sanders) like to be chair? • Commissioner Sanders: Not chair. I would consider vice chair. Vice Chair Junio: Alan, would you consider chair or vice chair? • Commissioner Perez: I would consider either. Vice Chair Junio: Would you (Commissioner Hobson-Coard) consider chair or vice chair? • Commissioner Hobson-Coard: Vice chair. Vice Chair Junio: Would you (Commissioner Yee) consider chair or vice chair? • Commissioner Yee: Sure. Commissioner Delgadillo: What’s the secretary role? • DEI Officer Stenhouse: It’s not defined. Secretaries tend to take notes, keep us on schedule, maybe offer reminders (like to speak one at a tfme). Commissioner Yee: As we shift roles, what have you seen work or not work? • Commissioner Delgadillo: It seems like Krystle did a lot with the monthly speakers. • DEI Officer Stenhouse: From my perspectfve, as your liaison, my job is to give a backstory or give feedback on things you may or not be aware of. The chair is supposed to be facilitatfng the conversatfon. The chair and vice chair should be coming to me with what they want to talk about at meetfngs. Vice Chair Junio: I’ve noted that Alan and Steve would be inclined to chair. I say we put it to a vote as these two are the only ones willing to be chair. Chief Campbell and Captain Plank leave the meetfng. Vice Chair Junio: I prefer to vote, as opposed to rotate. • Commissioner Delgadillo: Vote. • Commissioner Sanders: I think I like rotatfon. • Commissioner Perez: I also like the rotatfon. • Commissioner Hobson-Coard: I like rotatfon. 33 • Commissioner Yee: I’m leaning towards a vote. • Commissioner Delgadillo: I’m going to change to rotatfon, to untfe it. Vice Chair Junio: Then I will rotate into the chair. Now, we will vote for the vice chair. • Commissioner Perez: And then the rotatfon afterward is alphabetfcal? • Vice Chair Junio: That’s a great questfon. We don’t have to decide that right now. • Commissioner Yee: We can do it by seniority, by term. • DEI Officer Stenhouse: Everybody’s term will be a little bit different. I will send an email to summarize end of term. We will put Krystle to the back of the rotatfon. Sal, your term ends in April. You would reapply to indicate you would be on board for another term. • Commissioner Sanders: If we put someone whose term ends the soonest, when they leave, we’ll always have somebody. • DEI Officer Stenhouse: Maybe it makes sense to have whoever has the latest expiratfon should be serving sooner because they’ll be here longer. If Sal leaves, the new replacement who comes in should not serve for a few years. They need tfme to acclimate to the Commission. Then, by the tfme the rotatfon goes to that person, they’ll feel more comfortable serving. We have to look at expiratfon dates. It’s all public record. • Commissioner Delgadillo: So, the vice chair will be decided by whoever’s term is the latest. DEI Officer Stenhouse reviews term expiratfon dates and determines the order of rotatfon. Commissioner Perez and Commissioner Hobson-Coard have the same, latest expiratfon date. Commissioner Hobson-Coard: Krystle’s not here right now, but it would be nice to know how to run the meetfngs. A lot of us are winging it. The other thing would be to know what the chair and vice chair are supposed to do behind the scenes, so that we better understand the roles. • DEI Officer Stenhouse: What I would like to see is more input from the chair in terms of putting together our agenda. I wouldn’t mind including the vice chair in that conversatfon. I would like to have the agenda two weeks prior to the meetfng. Via email or text. Vice chair assumes the role of the chair when the chair isn’t available. • Commissioner Hobson-Coard: It would be nice to have some tfme to go over the Roberts Rule of Order. • Vice Chair Junio: I think Devin mentfoned that it’s included in our handbook. • DEI Officer Stenhouse: I agree. Let’s make it a point to review our handbook. • Commissioner Sanders: You actually said that when we talked about attendance a meetfng or two ago. • DEI Officer Stenhouse: Am I hearing agendize? • Group says yes. DEI Officer Stenhouse: I like that we already have the next agenda started. So, we have the handbook. I suggest a refresher on the bylaws. 34 Vice Chair Junio: We haven’t decided on the vice chair yet. It’s between Alan and PaulaClaudine. • Commissioner Yee: The remaining three can vote on the tfebreaker. • Commissioner Delgadillo: We can do a silent vote. • Commissioners Sanders, Delgadillo, and Yee write their votes on paper. • DEI Officer Stenhouse: We have one vote for Alan. We have another vote for Alan. So that’s it. • The group congratulates Commissioner Perez. DEI Officer Stenhouse: The rotatfon startfng now—we have our chair, Arnel. We have our vice chair, Alan. Is the commission interested in creatfng a secretary positfon? We’ll just define this rotatfon order moving forward regardless of whether there is a secretary. Arnel, Alan, PaulaClaudine, Steven, Carol, Sal, Krystle. • Commissioner Delgadillo: So, PaulaClaudine would be secretary? • DEI Officer Stenhouse: If there is to be a secretary. Are you (Hobson-Coard) interested in being secretary? You can say no if you’re not. • The group decides not to have a secretary positfon. ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS Commissioner Hobson-Coard: I’m performing Saturday at Fort McKinley at 9:00. DEI Officer Stenhouse: We do have a group chat, but we have to make sure there is no shop talk. Commissioner Sanders advocates for a locatfon change to Library | Parks and Recreatfon Center. • The group agrees. • DEI Officer Stenhouse will inquire about relocatfng the meetfngs to this facility. Commissioner Yee asks about jackets. • DEI Officer Stenhouse: Not everyone has sent me their sizes, but I’ll go ahead and proceed. ADJOURNMENT Vice Chair Junio adjourned the meetfng at 8:21pm. 35 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-236 Agenda Date:2/26/2024 Version:1 Item #:2 Discussion to create a Commission on Equity and Public Safety webpage on the City of South San Francisco’s website. (Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended the Commission discuss whether to create a website on the City of South San Francisco’s website. BACKGROUND/DISCUSSION During the January 2024 commission meeting,the commission liaison raised the possibility of the commission creating a dedicated webpage on the City’s website.This would not be a new concept as the youth and planning commissions for the City of SSF also have dedicated webpages.The commission is currently included on the city’s “Boards &Commissions” webpage along with all other boards and commissions.Information that is currently included about this commission includes:description of the commission along with its purpose,meeting days,times and locations,staff contact information,names of members,duties,compensation,how to apply,agendas and minutes,recordings,and commissioner names with terms. All this information can also be included in a dedicated webpage along with any additional information the commission wishes to add.Potential additions could include commissioner biographies,profile pictures,reasons for becoming a commissioner,complaint form,bylaws,a “questions and answers”section for each commissioner,among other potential options. CONCLUSION The Commission will discuss whether to create a website on the City of South San Francisco’s website. City of South San Francisco Printed on 2/23/2024Page 1 of 1 powered by Legistar™36 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-237 Agenda Date:2/26/2024 Version:1 Item #:3 Discussion to create sub-committees for targeted groups (i.e.,senior veterans and families with young children).(Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended that the Commission discuss the option to create sub-committees for targeted groups. BACKGROUND/DISCUSSION At the January Commission meeting,commissioners decided to focus efforts to learn more about two specific groups within the community for 2024;these two groups include families with young children who need childcare services and the senior population (more specifically,senior veterans who may have disabilities).This does not mean commissioners will neglect other underrepresented groups,however,the city does have several groups that could be viewed as “underrepresented”and the Commission needed to narrow its future conversations and agendas.Considering these were the two groups that were selected,the chair and vice-chair would like to entertain the option to create sub-committees that would allow the Commission to “divide and conquer”its efforts to learn more and address concerns from members of the community within each of these respective groups. CONCLUSION The Commission will discuss the option to create sub-committees for targeted groups. City of South San Francisco Printed on 2/23/2024Page 1 of 1 powered by Legistar™37