HomeMy WebLinkAbout2007-09-26 epacket
AGENDA
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
REGULAR MEETING
MUNICIP AL SERVICE BUILDING
COMMUNITY ROOM
WEDNESDAY, SEPTEMBER 26, 2007
7:30 P.M.
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting
Council business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at
7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San
Francisco, California.
Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item,
please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the
City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public
comment. California law prevents the City Council from taking action on any item not on the Agenda
(except in emergency circumstances). Your question or problem may be referred to staff for
investigation and/or action where appropriate or the matter may be placed on a future Agenda for more
comprehensive action or a report. When your name is called, please come to the podium, state your
name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES
PER SPEAKER. Thank you for your cooperation.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes
reading an item, it will be ready for Council action.
PEDRO GONZALEZ
Vice Mayor
RICHARD A. GARBARINO, SR
Mayor
MARK N. ADDIEGO
Councilman
JOSEPH A. FERNEKES
Councilman
KARYL MATSUMOTO
Councilwoman
RICHARD BATTAGLIA
City Treasurer
IRENE SOTO
Interim City Clerk
BARRY M. NAGEL
City Manager
STEVEN T. MATT AS
City Attorney
PLEASE SILENCE CELL PHONES AND PAGERS
HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCA TION
PRESENT A nONS
· Code Enforcement Case Update - Phil White, Fire Chief
· Proclamation Presentation - Fire Prevention Week - Dennis Rosaia, Safety Inspector
· One Book/One Community: San Mateo County Reads Isabel Allende's Daughter of
Fortune - Pam Waldrep, Library Program Manager
AGENDA REVIEW
PUBLIC COMMENTS
ITEMS FROM COUNCIL
· Announcements
· Committee Reports
CONSENT CALENDAR
1. Motion to confirm expense claims of September 12, 2007
2. Motion to accept the 2006-07 Street Slurry Seal & Cape Seal Phase I project as complete
in accordance with plans and specifications
3. Motion to accept the Wet Weather Phase I project as complete in accordance with plans
and specifications
4. Resolution approving the South Linden Avenue grade crossing safety improvements;
railroad construction and maintenance agreement
5. Resolution of support for the Proposed RHNA Allocation
6. Resolution authorizing the acceptance of $16,431 in grant funding to promote recycling
through community outreach and amending the Public Works Department 2007-08
operating budget
7. Resolution requesting subprime mortgage lenders and servicers for properties in the City
of South San Francisco to voluntarily work with affected homeowners to reduce
foreclosures related to subprime mortgages
REGULAR CITY COUNCIL MEETING
AGENDA
September 26, 2007
PAGE 2
PUBLIC HEARING
8. Resolution authorizing City Manager to submit the 2006-2007 Consolidated Annual
Performance and Evaluation Report (CAPER) for the CDBG Program to the Department
of Housing & Urban Development (RUD); continued from September 12,2007
LEGISLA nVE BUSINESS
9. Ordinance amending Chapter 2.12 of the South San Francisco Municipal Code and
providing for a salary increase for the members of the City Council.
COUNCIL COMMUNITY FORUM
ADJOURNMENT
REGULAR CITY COUNCIL MEETING
AGENDA
September 26, 2007
PAGE 3
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An Important reminder from the City of South San Francisco
Fire Department, Code Enforcement Division:
SSF Municipal Code 8.54 requires that:
All garbage, recycling and yard waste carts to be STORED OUT OF STREET VIEW
(except on normal garbage collection days). To avoid citations and possible fines, please
pull your containers out of site at all times except on pickup day. You have been given this
notice because your property may be in violation of one or more of the following
municipal ordinances:
8.54.070 Unlawful property nuisance-Private property.
(a) Unlawful Outdoor Storage,
(I) The accumulation of abandoned, discarded, or dilapidated objects, including but not limited to junk;
vehicle parts and equipment; machine parts, scrap material, appliances, furniture, household equipment and furnishings,
shopping carts, containers, packing materials, scrap metal, wood, plant cuttings, rubbish and debris or similar matter which
constitutes a threat to the health or safety of any person or renders any premises unsightly and detrimental to the general
public welfare, Nothing in this section shall be construed as prohibiting the orderly outdoor storage of business related
materials and inventory where permitted by applicable zoning designation and/or conditional use permit.
(d) Trash Containers.
(1) Trash, garbage or refuse cans, bins, boxes or other such containers stored in view of the street, except on
normal trash pick-up days, Nothing in this section shall be construed as prohibiting the outdoor storage of any type of
trash receptacle if said receptacle is screened from view from the street or any public right-of-way in a manner approved
by the fire chief,
(2) Trash containers without secure, firmly fitting covers or evidencing an overflow of trash and or other
debris,
For more information on these and other South San Francisco ordinances visit the City of South San Francisco website at
http://www.ssf.net/.Click Departments, go to "City Clerk" and select the municipal code from the drop down menu,
480 North Canal Street . South San Francisco. Office: (650) 829-6645 . Fax: (650) 877-8537 . E-Mail: fire,[email protected]
FIRE PREVENTION WEEK
October 7-13, 2007
WHEREAS, the City of South San Francisco is committed to ensuring the safety and
security of all those living in and visiting our city; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and
homes are the locations where people are at greatest risk from fire; and
WHEREAS, the nonprofit National Fire Protection Association (NFPA) has
documented through its research that home fires killed 3,030 people in the U.S. in 2005-
roughly eight people every day; and
WHEREAS, City of South San Francisco first responders are dedicated to reducing
the occurrence of home fires and home fire injuries through prevention and protection
education; and
WHEREAS, City of South San Francisco residents are responsive to public
education measures and are able to take personal steps to increase their safety fi'om fire;
and
WHEREAS, residents who have planned and practiced a home fire escape plan are
more prepared and will therefore be more likely to survive a fire; and
WHEREAS, the 2007 Fire Prevention Week theme, "It's Fire Prevention Week-
Practice Your Escape Plan!", effectively serves to remind us all of the simple actions we
can take to stay safer from fire during Fire Prevention Week and year-round.
THEREFORE, I Richard Garbarino, Mayor of the City of South San Francisco do
hereby proclaim October 7-13, 2007 as Fire Prevention Week throughout this city, and I
urge all the people of the City of South San Francisco to heed the important safety
messages of Fire Prevention Weelc 2007, and to support the many public safety activities
and efforts of the South San Francisco Fire Department.
Richard Garbarino, Mayor
Dated: September 26, 2007
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Staff Report
DATE:
TO:
FROM:
SUBJECT:
September 26, 2007
Honorable Mayor and City Council
Marty VanDuyn, Assistant City Manager
ACCEPTANCE OF 2006-2007 STREETS SLURRY SEAL AND CAPE SEAL
PROJECT PHASE I, PROJECT NO. 51-13231-0703, ENGINEERING FILE NO,
ST-07-3, REBID NO, 2450
RECOMMENDATION
It is recommended that the City Council, by motion, accept the 2006 - 2007 Streets Slurry Seal
and Cape Seal Project Phase I as complete in accordance with the plans and specifications.
BACKGROUND/DISCDSSION
The completed project is the third phase ofthe asphalt emulsified chip seal and asphalt slurry seal street
surfacing program as stated in the Capital Improvement Program (CIP), The construction project
involved removal of weeds and vegetation on the street surface, installation of crack sealant to seal all
cracks on the street, installation of chip seal where required, application of asphalt slurry seal, and
installation of pavement striping and markings on various street. On March 28, 2007 the Council
awarded the construction to Bond Blacktop, Inc, for the bid amount of$506,190,35,
FUNDING
Shown below was the estimated project budget:
Bond Blacktop, Inc, Bid Amount
Quality Control & Materials Testing (Signet Testing Labs)
Modification to the Emulsified Asphalt to ScrublP ASS
(New AC Emulsion Product being used by other Cities)
Add Contingency (10% of Bid Amount)
Add Construction Administration
Total Project Budget
$506,190,35
$ 39,000,00
$ 55,450,00
$ 50,600,00
$ 35,000,00
$686,240.35
Staff Report
Subject: 2006 - 2007 STREETS SLURRY SEAL AND CAPE SEAL PROJECT ACCEPTANCE
Page 2 of 2
Shown below is the final cost of the project:
Bond Blacktop, Inc, Bid Amount
Quality Control & Materials Testing (Signet Testing Labs)
Modification to the Emulsified Asphalt to Scrub/P ASS
(New AC Emulsion Product being used by other Cities)
Approved Change Orders
Construction Administration
Actual Proj ect Costs
$506,190,35 .
$ 17,051.00
$ 55,440,00
$ 10,113,50
$ 39.000.00
$627,794,85
The project was included in the City of South San Francisco's 2006 -2007 CIP, Sufficient Gas Tax and
Measure A funds were budgeted to cover the project costs,
CONCLUSION
The project installed new cape seal and slurry seal to various streets in the City, providing increased
service life of the street, reducing major street maintenance, retaining new pavement appearance for a
longer period oftime, providing for better drivability, and guiding staff in evaluating and monitoring the
pavement condition,
The project was inspected by City staff and completed in accordance with the plans and specifications,
The project has a one year warranty period, which takes effect upon acceptance by the City Council.
Staffwill file a Notice of Completion and release the payment performance bond and retention funds to
the Contractor at the end of the thirty day lien period,
By: t;~~-~
Assistant City Manager
Approve
RR/sb/dc/rc
AGENDA ITEM # 3
Staff Report
DATE:
TO:
FROM:
SUBJECT:
September 26, 2007
Honorable Mayor and City Council
Marty Van Duyn, Assistant City Manager
ACCEPTANCE OF WET WEATHER PROGRAM - PHASE I CONSTRUCTION
PROJECT
RECOMMENDATION
It is recommended that the City Council, by motion, accept the "Wet Weather Program-Phase I"
project as complete in accordance with the plans and specifications.
BACKGROUND/DISCUSSION
The Wet Weather Program was initiated to remediate a Cease and Desist Order (CDO) issued by the
Regional Water Quality Control Board on July 16, 1997. In response to this order, the City completed
capacity improvements at the Water Quality Control Plant (WQCP) and an infiltration and inflow (I & I)
study and master plan of recommended infrastructure improvements, subsequently referred to as the Wet
Weather Program.
The Wet Weather Program consists of four (4) phases which include: Phase I - the primary pump
stations and force mains (substantially completed); Phase II - the sub-trunk sewer mains (to be
completed); Phase ill - Colma Creek bank protection adjacent to the plant (completed); and Phase IV-
pump stations, a forced main and sewer sub-trunks in the East of 101 area,
To finance the Wet Weather Program improvements, the City applied for and obtained a State
Revolving Fund (SRF) loan in the amount of $45 million, Of this loan amount, approximately $25
million has been allocated for the construction of Phase I ofthis program. Phase I of the Wet Weather
Program included two large pump stations, several force mains and an effluent storage basin at the
WQCP, These improvements were completed in accordance with the plans and specifications and are
currently in operation,
Staff Report ."
Subject: ACCEPTANCE OF WET WEATHER- PHASE I CONSTRUCTION PROJECT "
Page 2 of 2
FUNDING
Funding for this contract was provided by the State Revolving Fund and the Sanitary Sewer Enterprise
Fund through the City's Capital Improvement Program (CIP),
Shown below is the cost breakdown for the Construction Contract:
Mitchell Engineering - Obayashi, Corp" JV Bid Amount
Total Contract Change Orders
$18,205,033,00
$ 3.762,101.90
Total Project Contract Amount:
$21,967,134,90
"
CONCLUSION
..~"?
The proj ect constructed two large pump stations, several force mains and an effluent storage basin at the
WQCP, The project has a one year warranty period, which takes effect upon acceptance by the City
Council. Staff will file a "Notice of Completion" and release the payment performance bond and
retention funds to the Contractor.
By: ~ -,
MartyVanDu~____. u-
Assistant City Manager
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AGENDA ITEM # 4
DATE:
TO:
FROM:
SUBJECT:
September 26, 2007
Honorable Mayor and City Council
Marty VanDuyn, Assistant City Manager
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE
SOUTH LINDEN AVENUE GRADE CROSSING SAFETY IMPROVEMENTS _
RAITROAD CROSSING CONSTRUCTION AND MAINTENANCE
AGREEMENT
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to
execute an Agreement with the Peninsula Corridor Joint Powers Board (pCJPB) for the South
Linden Avenue Grade Crossing Safety Improvements - Railroad Crossing Construction and
Maintenance.
BACKGROUND/DISCUSSION
The Peninsula Corridor Joint Powers Board (PCJPB) is constructing safety improvements at the South
Linden Avenue Grade Crossing in South San Francisco, The safety improvements include upgrading
pedestrian crossings on both sides of South Linden Avenue, street improvements, additional fencing, a
new traffic signal at South Linden A venue and Dollar Avenue, and concrete sidewalk, curb and gutter
work.
The PCJPB has agreed to fund and construct all such improvements upon the execution of the Railroad
Construction and Maintenance Agreement ("Agreement"). The Agreement makes the PCJPB
responsible for constructing the improvements, and outlines maintenance responsibilities at the
completion of the proj ect. It also provides that the PCJPB will maintain and be responsible for all track,
track grade crossing panels, railroad signals, crossing gates, fencing, and pedestrian grade crossing
improvements, including gates barriers and markings, The City will be responsible for maintaining the
traffic signals at South Linden Avenue and Dollar Avenue, said improvements, and markings, The City
Attorney and counsel for the PCJPB drafted, reviewed and have agreed upon the attached Agreement.
The proposed resolution would authorize the City Manager to sign this agreement on behalf of the City,
FUNDING
The construction of the project will be accomplished and funded by the PCJPB. City administration,
inspection and maintenance costs for the project will be funded by Measure A funds,
Staff Report
Subj ect:
SOUTH LINDEN AVENUE GRADE CROSSING SAFETY IMPROVEMENTS _
RAILROAD CONSTRUCTION AND MAINTENANCE AGREEMENT
Page 2 of2
CONCLUSION
It is recommended that the Agreement be approved by the City Council and authorization be given to the
City Manager to execute the Agreement.
B/~
Marty Van Duyn
Assistant City Manage
~ ^ ~---
--~ APprove~~u. f ,( .),k(__--
~atiy M, NagerC:
City Manager .
Attachment: Resolution
Agreement
RR/dc/rc
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE THE SOUTH LINDEN AVENUE GRADE
CROSSING SAFETY IMPROVEMENTS-RAILROAD
CROSSING CONSTRUCTION AND MAINTENANCE
AGREEMENT
WHEREAS, staff recommends approval of the South Linden Avenue Grade Crossing Safety
Improvements-Railroad Crossing Construction and Maintenance Agreement between the Peninsula
Corridor Joint Powers Board and the City of South San Francisco ("PCJPB"); and
WHEREAS, the City is eligible to have safety improvements funded and constructed by the
PCJPB, including upgrading pedestrian crossings on both sides of South Linden Avenue, street
improvements, additional fencing, new traffic signal at South Linden Avenue and Dollar Avenue,
concrete sidewalk, curb and gutter work; and
WHEREAS, the PCJPB will maintain and be responsible for all track, track grade crossing
panels, railroad signals, crossing gates, fencing, and pedestrian grade crossing improvements,
including gates barriers and markings; and
WHEREAS, the South Linden Avenue Grade Crossing Safety Improvements-Railroad
Crossing Construction and Maintenance Agreement must be executed before such work can be
claimed,
NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of South San
Francisco that the City Manager is hereby authorized to execute the South Linden Avenue Grade
Crossing Safety Improvements-Railroad Crossing Construction and Maintenance Agreement on
behalf of the City Council of the City of South San Francisco, subject to approval as to form by the
City Attorney,
*
*
*
*
*
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a meeting held
on the day of , 2007 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
RAILROAD CONSTRUCTION AND MAINTENANCE AGREEMENT
SOUTH LINDEN AVENUE GRADE CROSSING SAFETY IMPROVEMENTS
PROJECT
This Railroad Construction and Maintenance Agreement (the "Agreement") is entered
into this day of ,2007, by and among the Peninsula Corridor
Joint Powers Board, a public agency ("JPB" or "Railroad"), and the City of South San Francisco,
a municipal corporation ("City").
RECITALS
A. City is a duly established municipal corporation organized and existing under the
laws of the State of California.
B.
California,
JPB is a public agency organized and existing under the laws of the State of
C, Railroad is the owner of the Peninsula Corridor Railroad right-of-way ("Right-of-
way"), and specifically that certain real property and fixtures located in the City of South San
Francisco at MP 10.3, as depicted on Exhibit A, which is attached to this agreement and
incorporated into it by this reference.
D. The City and Railroad wish to cooperate in the design, construction and
maintenance of safety improvements to the South Linden Avenue grade crossing (the
"Crossing"). The project, Contract No. 07-PCJPB-C-082, (the "Project") includes:
· Safety improvements at the Crossing including:
- Upgraded pedestrian crossings on both sides of South Linden Avenue, featuring gates
on both sides of tracks, crossing panels at rails, pavement markings for the visually
impaired and barrier railings and signage
- Other street improvements at the Crossing such as medians to discourage gate
"runarounds" where possible, improvement in street geometry to facilitate truck
turning and sight lines, and improved signage and traffic markings, where
appropriate.
- Additional fencing to discourage trespassing on the Right-of-way
· Installation of traffic signals at Dollar Ave and South Linden A venue including
preemption with railroad crossing signals, video detection and interconnection with
exiting signals at South Linden A venue and San Mateo Avenue
- Concrete sidewalk, curb and gutter work at the intersection of Dollar A venue and South
Linden A venue and on the northeast side of the South Linden A venue crossing
1338340.2
For purposes of the Agreement, the term "Improvements" shall describe the construction
activities for the Project, and shall include all necessary changes to telephone, telegraph, signal,
electrical lines and appurtenances, relocation of all utilities and pipelines of any kind, all
temporary and permanent track work (if necessary), grading, drainage, access roadways to
railroad right-of-way, preliminary and construction engineering, and any and/or all other work of
every kind and character necessary to build the Project.
E, The parties now desire to set forth herein their understandings and agreements
relating to construction and maintenance of the Improvements.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:
I. Construction Costs. Railroad shall furnish, or cause to be furnished, at its sole
cost and expense, all labor, materials, tools, and equipment needed to complete the
Improvements and shall pay for the design, construction, construction management and indirect
project costs it incurs for the Project Notwithstanding the above, however, City shall bear its
own costs related to the Project, including time that its staff or consultants spend on review of
design or inspections. City shall waive all City pemut or other fees with regard to the Project
and the Improvements as well as any other type of fee for any and all work associated with the
Proj ect.
2. Construction Standards/Desien, The design and construction of the
Improvements shall comport with Railroad's adopted standards, specifically JPB Standards
Volume I and Volume II, dated July 1994, as amended, except when they involve city streets,
traffic signals, sidewalks, signage and pavement markings, which shall be designed to City
standards. If no City standards exist for particular features of the work, the improvements shall
be designed to applicable Caltrans standards, or ifno Caltrans standards apply, to such standards
as JPB shall reasonably determine to apply, JPB shall consult with City and accommodate
reasonable City comments and suggestions on any changes that affect work outside the Right-of-
Way or in areas that City will be responsible to maintain, JPB to have the right to make changes
during construction subject to the terms of this agreement. JPB and City will coordinate in the
design of the traffic signals. City will be responsible for establishing and programming the
timing of the pre-emptive signaling and the synchronization with other traffic signals, JPB will
assist in coordinating the train warning system with the City's traffic light pre-emption plan.
3. Real Property Conveyances, No real property acquisitions are anticipated to be
required from private parties for the construction of the Project. At the completion of
construction, the parties will work together to formally vacate and quitclaim all ofthe City's
right title and interest within the former street areas and rededicate new street areas to reflect the
as-built condition ofthose streets (as generally shown in the drawing attached as Exhibit B). At
the completion of construction (no later than 30 days following its final acceptance of the
Project), Railroad shall grant City street easements for these areas on the form attached as
Exhibit C.
4. City Improvements/Access to Rieht-of-Way. For the purpose of maintaining
2
City-owned Improvements located on the Right-of-Way that are outside of the Easement Area,
no later than 30 days following its final acceptance of the Project, Railroad shall grant to City a
license in standard form. Following construction of the Project, City shall own the traffic
signals, video detection and emergency vehicle pre-emption systems as well as traffic related
signage. The License Agreement shall require that the City shall follow JPB Roadway Worker
Protection and other safety protocols when working within 20' of the tracks, JPB will provide
annual Railroad Worker Protection training to the City public works and engineering personnel
at no cost to the City,
5. Utilitv Relocations. The Railroad shall be solely responsible, at its own cost and
expense, for identifying the location of all pipelines (including, without limit, high pressure
petrol pipelines, gas and water pipelines), fiber optic lines and all other utilities of whatever
nature ("Facilities") on Railroad's Right-of-Way in the vicinity of the Project, and for relocating
or arranging for the relocation of all such Facilities that would interfere with construction of the
Improvements. Railroad shall be responsible for contacting and shall work with the owners of
these Facilities to identify their exact location and arrange for relocation as needed. Nothing
herein shall preclude the Railroad from seeking reimbursement for Facilities relocation costs and
liabilities from third parties such as the Facilities owners themselves. Notwithstanding the
above, to the extent that Facilities are owned by City, City shall accomplish their relocation at its
own cost. City and JPB will work cooperatively to minimize the cost of utility relocations.
6. Permittinl!:, Approvals and Contract Requirements.
a. Environmental Review. JPB will be the lead agency under CEQA and
will obtain any required environmental clearance for the project. JPB's Contractor will be
subject to all applicable Storm Water Pollution Prevention Plan (SWPPP) requirements,
including current standard best management practices, including control of run-off, dust, mud,
etc.
b. Inspections and Reporting. Railroad or its contractor shall provide all
flagging and engineering inspection required in cOlmection with construction of said
Improvements, but City shall have the right to inspect any Improvements to be owned or
operated by the City, JPB will allow City to inspect work that City will maintain, JPB Resident
Engineer and/or inspector shall coordinate with City on inspection schedule. JPB will keep City
informed of progress of construction and will coordinate public outreach with City, City will
designate point of contact for construction coordination,
c, City Permits and Approvals. To facilitate the construction of the
Improvements, City shall grant to Railroad a temporary encroachment permit in the form
attached to this Agreement as Exhibit D, The City confirms that it has the ability to issue and
enforce encroachment permits over all public properties not owned by railroad as required to
effect reconstruction ofthe streets as contemplated in the project design. To allow Railroad to
incorporate them in its plans and specifications, City will provide JPB with its forms of
Encroachment and Grading Permits for the project prior to bid. City agrees to issue
Encroachment Permit to Contractor after contract award in the form provided prior to bid, The
form of Encroachment Permit will contain reasonable conditions and restrictions including
specifying normal work hours Monday-Friday 8:00AM-8:00 PM, but allowing night and
3
weekend work for railroad-related work that cannot be safely or practically done at other times.
City will issue a Haul Route Permit, if required, for routes along City streets between work areas
and State highways.
7. ~~~-I)-~-~!:~__~Q?~!"K{) !..11_1.l.l_I~~~:_ _~JJ_ ~()!.~_~()~!~.1~R!~_t_~~..i.~_ !hi~ _~.8!"~~!!!~~! _~h~I.1J?~__ hn_ _-----{ Deleted: Qualitv of Work
performed j!~-Q1.~-~-,~!!~~-~-q-~-~~-()!~!~&!_()_!~_i?_~!~ll.q_~~~~_ ~-~-s.i?!:"'9..q_!?Y.._~_~_()!!!P_i?!~g!_P-,~~_~!i~~_~~~ i!L._------- Deleted: in
the type. of vlork,p_~~~!!!l.~~_~~g._c;~~1.~!~!!J.~l!_':-:t:i!~)h~_.J?!~~!>__~~~_.s.P-~c;-i.ti.c;~-tj_()!l.~:!~_!~_~_~~!i.s.f~.c;!!<?.ll_~f_,':'::::, Deleted: a good and workerlike manne
the partles, and ~~ch portion shall be promptly .co~m~nced .by the party obhgated to do the same \" "{ Deleted: in
and thereafter dlhgently prosecuted to completion m lts lOgical order and sequence. \'. '.,
"... Deleted: engaged
. .
8. Maintenance. Upon completion of construction of the Improvements, City shall \.: Deleted: in
maintain and bear alll!1.~!!l.!~~~ll~~_!l.:ll_q_~_~R~_~!>_~_!h~!_~<?.U()!._s.~~_~!~_.a..ll_q_p.~~~_l!l~ll!J_c;_ll!.l?~J_g~~~!!>.,____.. ( Deleted: in accnrdance with
medians, sidewalks, as well as pavement markings, signage and tactile warning tiles, traffic .-----{ Deleted: liability and any
signals, including pre-emptive and synchronization plans, controllers, cables and conduits for
receiving train warning signal, video detection system, and electricity for operation. Railroad
shall maintain and bear all~~}~!:-:'.1_~ll_c;.<3._~!l.~__~~~p_~_~~_!J~~Ec;_()U<?.~_~J.1.!!!l.:c;~!_~~-c;!c..8!_~~~_c;_~()_S.~!!l.ghn____--/{ Deleted: liability
panels, railroad signals, crossing gates and fencing, pedestrian grade crossing improvements,
including gates, barriers and markings.
9. Indemnity.
a. City's Indemnity. City shall fully release, indemnify, hold harmless and
defend the JPB, SamTrans, the National Railroad Passenger Corporation ("Amtrak"), the City
and County of San Francisco, the Santa Clara Valley Transportation Authority, Union Pacific
Railroad Company, and/or their respective officers, directors, employees, contractors and agents
(collectively, "JPB Indemnitees") from and against all liability, claims, suits, sanctions, costs or
expenses for injuries to or death of any person (including, but not limited to, the passengers,
employees and contractors of Railroad), and damage to or loss of property arising out of or
resulting from any negligent act or omission by City, its agents, employees, contractors or
subcontractors in the maintenance of the Improvements or in the performance of any other
obligation in this Agreement, except as to any liability caused by IPE's willful misconduct or
gross negligence. The City shall also fully release, indemnify, hold harmless and defend the JPB
Indemnitees and each of them against any and all liability, claims, suits, actions, costs or
expenses that may be brought by City's contractor or subcontractor performing work in
connection with orrelated to the Improvements. City's obligation to defend shall include the
payment of all reasonable attorney's fees and all other costs and expenses of suit, and if any
judgment is rendered against any JPB Indemnitee, City shall, at its expense, satisfy and discharge
the same,
b. JPB's Indemnity. JPB shall fully release, indemnify, hold harmless and
defend the City, State and its respective officers, directors, employees, contractors and agents
(collectively, "City Inderimitees") from and against all liability, claims, suits, sanctions, costs or
expenses for injuries to or death of any person (including, but not limited to, passengers,
employees and contractors of City and Railroad) and damage to or loss of property arising out of
or resulting from any negligent act or omission by the JPB, its agents, employees, contractors or
subcontractors in performance of its obligations under this Agreement, except as to any liability
caused by City's willful misoonduct or gross negligence.. The JPB shall also fully release,
4
indemnify, hold harmless and defend the City Indemnitees and each of them against any and all
liability, claims, suits, actions, costs or expenses that may be brought by any ofthe Railroad's
contractors or subcontractors performing work in connection with or related to the
Improvements, JPB's obligation to defend shall include the payment of all reasonable attorney's
fees and all other costs and expenses of suit, and if any judgment is rendered against City
Indemnitee's or anyone of them, JPB shall, at its expense, satisfy and discharge the same.
c, Severability. It is the intention of the parties that should any term of this
indemnity provision be found to be void or unenforceable, the remainder of the provision shall
remain in full force and effect.
10, Insurance. JPB will require its contractor to provide insurance in the amounts
equal to or greater than those required by City's current General Provisions and will require its
contractor to name City as an additional insured,
I I. Performance Bond. JPB will require its contractor to provide performance and
payment bonds in the full amount of the contract and will require a one-year warranty period.
City agrees not require additional bonds of JPB's contractor. Each bond shall name City as a
beneficiary thereon, The bond shall be maintained in full force and effect during the entire
period that work is performed by the Contractor until such work is accepted by City or JPB.
With respect to City facilities, Railroad shall not accept the work related to such facilities for
purposes of this Section until it has received notice from City that such work is acceptable.
12. Dispute Resolution. Any claim, controversy, action or proceeding arising out of
or relating to this Agreement or to any document, instrument or exhibit executed pursuant to this
Agreement shall be tried within the County of San Mateo by a judge pro tem appointed pursuant
to Article VI, Section 21 ofthe California Constitution and Rule 244 ofthe California Rules of
Court. Said judge is to be selected by counsel for the parties from a list of retired judges
furnished by the presiding judge of the County of San Mateo, If counsel are unable to select a
judge pro tem said judge will be selected by the presiding judge from the list provided.
Each party shall pay its pro rata share of the fee for the judge pro tem. Each party
shall bear its own fees and expenses in such proceedings and the prevailing party shall not be
entitled to reimbursement from the losing party for any such fees or expenses.
The judge pro tem shall have the authority to try and decide any or all of the
issues in the claim, controversy, action or proceeding, whether of fact or of law, and to report a
statement of decision thereon, In any proceedings before the judge pro tem, the issues are to be
determined under the statutory and decisional law of the State of California, All local and
California Rules of Court shall be applicable to any proceeding before the judge pro tem. All
proceedings shall be conducted on consecutive dates without postponement or adjournments.
13, Notices. All notices, payments, requests, demands and other communications to
be made or given under this Agreement shall be in writing and shall be deemed to have been
duly given on the date of service if served personally or on the second day after mailing if mailed
to the party to whom notice is to be given by first class mail, registered or certified, postage
prepaid and properly addressed as follows:
5
CITY:
City of South San Francisco
400 Grand A venue
South San Francisco, CA 94080
Attn: City Manager
JPB:
Peninsula Corridor Joint Powers Board
1250 San Carlos Avenue
San Carlos, CA 94070
Attn: Executive Director
14, Governill!!: Law, This Agreement shan be interpreted, construed and enforced in
accordance with the laws of the State of California as applied to contracts that are made and
performed entirely in California.
15. Successors. This Agreement shan be binding upon and shan inure to the benefit
of the respective successors and assigns of the parties hereto,
16. Amendments. This Agreement may be amended only in a writing that is
executed by aU the parties hereto.
17, Entire A2reement. This Agreement constitutes the entire agreement of the
parties with respect to its subject matter and supersedes any prior or contemporaneous oral or
written understandings on the same subject. The parties intend this Agreement to be an
integrated agreement.
18, Counterparts. This Agreement may be executed in counterparts, each of which
shan be deemed an original but an of which together shan constitute a single Agreement.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the
date first written above with the intent to be intentionany bound.
PENINSULA CORRIDOR JOINT POWERS BOARD
By:
Michael 1. Scanlon
Executive Director
Approved as to Form:
David 1. Miller, Esq,
6
CITY OF SOUTH SAN FRANCISCO
By:
City Manager
Approved as to Form:
City Attorney
7
~'t1l S::1,N
AGENDA ITEM # 5
DATE:
September 26,2007
TO:
Honorable Mayor and City Council
FROM:
Marty VanDuyn, Assistant City Manager
SUBJECT:
SAN MA TEO COUNTY SUB-REGION - REGIONAL HOUSING NEEDS
ALLOCATION PROCESS (RHNA)
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution acknowledging participation
in the San Mateo County Sub-region for the Regional Housing Needs Allocation (RHNA) Process
and acceptance of the assigned housing share.
BACKGROUND
Pursuant to Government Code Sections 65584-65584,05, the 20 cities of San Mateo County and the
County of San Mateo have become members of a countywide "sub-region," an ad hoc joint powers
authority formed specifically to locally administer ABAG's Regional Housing Needs Allocation (RHNA)
process, A Policy Advisory Committee (PAC) comprised of one representative from each of the 21
jurisdictions acts as the governing board of the Sub-region, The Sub-region was approved by ABAG in
September 2006. The City/County Association of Governments (C/CAG) has been selected to represent
the Sub-region,
The Final Methodology for Determining Housing Needs Shares was submitted to ABAG on March 27,
2007, In accordance with this Methodology, a proposed Draft Allocation of Housing Shares for the
jurisdictions in the San Mateo County Sub-region was developed, The proposed allocation was reviewed
by the RHNA Technical Advisory Committee (TAC) on June 7, 2007 and by the RHNA PAC on June 14,
2007, At the T AC and PAC meetings last June, staff presented a preview of possible adjustments (along
with the Final Allocation that would result) based on discussions with member jurisdictions, Both
committees unanimously approved the proposal; hence it was formally adopted as the Draft Allocation,
This was submitted to ABAG on June 21, 2007,
The adopted methodology included an opportunity for the cities and the County to negotiate additional
trades between willing partners. To date no additional trades have been identified, A trade between the
City of Redwood City and Woodside is still pending, The Sub-region has preserved the option for trades
between any agencies up through March 31, 2008 when ABAG formally adopts the Sub-regional
Allocation for San Mateo County,
Staff Report
Subject: RHNA Process - Resolution
Page 2 of2
DISCUSSION
Consistent with the guidelines, methodology, and schedule established by the State and ABAG, the San
Mateo County Sub-region adopted the Proposed Final Allocation of Housing Shares for the jurisdictions in
the San Mateo County Sub-region. See the attached Proposed Final Allocation. The proposed Final
Allocation was reviewed by the RHNA TAC on August 23, 2007 and by the RHNA PAC on August 30,
2007, Both committees unanimously approved the proposal. This was submitted to ABAG on August 31,
2007, The Final Allocation for the city of South San Francisco is 1,635 units,
The Sub-region has opened an appeal period, pursuant to CGC 65584,05(d), that shall run through October
30, 2007, during which period any member jurisdiction of the Sub-region may appeal the proposed Final
Allocation. This November, the Sub-Region will adopt the Final Allocation, including a provision that the
Sub-Region consents a priori to any subsequent zero-sum trades between consenting jurisdictions.
CONCLUSION
C/CAG has requested that each City and the County adopt a resolution acknowledging participation in the
Sub-region and acceptance of the assigned housing share. Chief Planner Susy Kalkin was the
representative on the Technical Advisory Committee and Councilmember Karyl Matsumoto was the
representative on the Policy Advisory Committee, The process was inclusionary and allowed each
individual community's issues to be addressed, Therefore, staff recommends the adoption of the attached
resolution,
By:
~~
Marty VanDuyn
Assistant City Man
BMN :MVD:sk
Attachment: Resolution
Proposed Final RHNA Allocations
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO
STATE OF CALIFORNIA
A RESOLUTION OF THE CITY COUNCIL, CITY OF SOUTH SAN
FRANCISCO RECOGNIZING THE PARTICIPATION OF THE CITY
OF SOUTH SAN FRANCISCO IN THE SAN MATEO COUNTY
SUBREGION FOR THE REGIONAL HOUSING NEEDS ALLOCATION
PROCESS AND ACCEPTANCE OF ITS ASSIGNED HOUSING SHARE
WHEREAS, the Association of Bay Areas Governments (ABAG) is required by State law to
administer the Regional Housing Needs Allocation (RHNA) process in the Bay Area; and,
WHEREAS, ABAG has begun preliminary work on developing the program with the
objective of completing the program in August of2008; and,
WHEREAS, changes to the Housing Element law in 2004 allow ABAG to transfer
administration of the program to local jurisdictions who create sub-regions for the purposes of
distributing housing need allocations among the members of the sub-region; and,
WHEREAS, all the Cities and the County adopted resolutions to form a Sub-region that was
approved by ABAG in September 2006; and,
WHEREAS, the Sub-region has completed the process to develop a proposed Final
Allocation,
NOW, THEREFORE, BE IT RESOLVED that the City of South San Francisco
acknowledges its participation in the San Mateo County Sub-regional Housing Needs Allocation
Process and support for its Proposed Final Housing Allocation,
*
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*
*
*
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I hereby certify that the foregoing resolution was adopted by the City Council, City of South San
Francisco at the regular meeting held on the _ day of , 2007 by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Attest:
Irene Soto, Interim City Clerk
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AGENDA ITEM # 6
DATE: September 26, 2007
TO: The Honorable Mayor and City Council
FROM: Terry White, Director of Public Works
SUBJECT: RESOLUTION AUTHORIZING THE ACCEPTANCE OF $16,431 IN GRANT
FUNDING TO PROMOTE RECYCLING THROUGH COMMUNITY OUTREACH
AND AMENDING THE DEPARTMENT OF PUBLIC WORKS 2007/2008
OPERA TING BUDGET
RECOMMENDATION:
It is recommended that the City Council adopt a resolution authorizing the acceptance of
$16,431 in grant funds to promote recycling through community outreach and amending the
Department of Public Works operating budget for fiscal year 200712008.
BACKGROUNDIDISCUSSION:
The Department of Public Works has received $16,431 in grant funds from the California
Department of Conservation, Division of Recycling to promote recycling through community
outreach, The grant funds will be used to increase diversion of beverage containers in parks and
public areas, promote recycling through outreach, including informational and promotional materials,
and provide park and public areas with recycling containers and multi-lingual signage,
FUNDING:
The funds will be used to amend this year's operating budget of the Department of Public Works.
Funds not expended at the end of fiscal year 2007/2008 will be carried over into fiscal year
2008/2009, Receipt of these funds does not commit the City to ongoing support after the close of the
funding cycles,
CONCLUSION:
Receipt of these funds will enable the Department of Public Works to promote recycling through
community outreach and assist the City in achieving its AB 939 waste diversion credits,
Staff Report
Subject: Grant Funding to Promote Recycling Through Community Outreach
Page 2
BY~~vJ~
Terry i
Directo ofPubhc Works
Approved;,
Attachments: Resolution
TW/db
S:\Staff Report- White\Recycling Grant 07
RESOLUTION NO,
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF
$16,431 IN GRANT FUNDS TO PROMOTE RECYCLING
THROUGH COMMUNITY OUTREACH AND AMENDING THE
DEPARTMENT OF PUBLIC WORKS 2007/2008 OPERATING
BUDGET.
WHEREAS, staff recommends the acceptance of grant funds from the California
Department of Conservation in the amount of $16,431 to promote recycling through
community outreach; and
WHEREAS, the grant funds will be used to increase diversion of beverage
containers in parks and public areas, promote recycling through outreach including
informational and promotional materials, and provide park and public areas with recycling
containers and multi-lingual signage; and
WHEREAS, the funds will be used to amend this year's operating budget of the
Department of Public Works and all funds not expended at the end of the fiscal year
2007/2008 will be carried over into fiscal year 2008/2009,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South
San Francisco that the City Council hereby authorizes the acceptance of funds provided by
the Department of Conservation in the amount of $16,431 for the Recycling through
Community Outreach Program,
*
*
*
*
*
I hereby certify that the foregoing Resolution was regularly introduced and adopted
by the City Council of the City of South San Francisco at a meeting held on
the day of , 2007 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Interim City Clerk
-
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AGENDA ITEM #7
DATE:
TO:
FROM:
SUBJECT:
September 26, 2007
Honorable Mayor and City Council
Jim Steele, Finance Director
A RESOLUTION REQUESTING THAT SUBPRIME
MORTGAGE LENDERS AND SERVICERS FOR PROPERTIES
IN THE CITY OF SOUTH SAN FRANCISCO VOLUNTARILY
WORK WITH AFFECTED HOMEOWNERS TO REDUCE
FORECLOSURES RELATED TO SUBPRIME MORTGAGES
RECOM:MENDA TION
It is recommended that the City Council consider the attached resolution requesting sub prime
mortgage lenders and servicers work voluntarily with affected homeowners to reduce
foreclosures related to subprime mortgages.
BACKGROUNDIDISCUSSION
In response to a request from speakers at the September 12, 2007 City Council meeting, the City
Council requested that staff provide background information concerning the attached resolution for
their consideration,
In 2006, there were 142,249 mortgage foreclosure filings in California according to data supplied by
the Association of Community Organizations for Reform Now (ACORN), ACORN quoted that data
from the Realty Trak information service, a national database of pre-foreclosure, auction, and real
estate owned homes. This was an increase of 131 % from the number of foreclosures filed in 2005,
In San Mateo County, mortgage companies filed 264 foreclosure filings against homeowners who
were behind on their mortgages in April 2007, again, from data from Realty Trak forwarded by
ACORN, South San Francisco had 33 foreclosure filings in the month of April 2007, Several
studies have shown a strong correlation between the increase in foreclosures and the increase in
subprime mortgages, Subprime loans were initially created for borrowers with lower incomes or
lower credit histories who were unable to obtain regular bank loans at standard bank rates. Lenders
and investors require a higher price, or a premium for the added risk that they take on by lending to
individuals with lower credit, and subprime mortgages fall into that category. A large proportion of
all subprime loans are Adjustable Rate Mortgages (ARMs), which have rates that automatically
increase after a period of time, increasing the monthly mortgage cost.
Staff Report
Subject: Subprime Loans and Foreclosures Resolution
Page 2
While lenders are required to fully disclose the terms of mortgage loans to the borrower, many
subprime borrowers may have entered into ARMs without fully understanding the inherent risks of
adjustable interest rates, While the attached resolution is non-binding, and while the City has no
role in the oversight of the banking and lending markets, which is under the regulation of the federal
and state governments, the Council may wish to endorse the attached resolution, The resolution calls
for lenders to voluntarily adopt a three-month moratorium on foreclosures and work with affected
homeowners to develop long-term solutions to address the foreclosure issues related to subprime
loans,
CONCLUSION
While the City has no direct or fornlal role in bank or mortgage regulation, home ownership is an
important community value and the Council may wish to express its support for a non-binding
statement to the lending community urging them to adopt a three month moratorium on mortgage
foreclosures,
By:
01.J0c2:.e~~i)
! \I- ...
Jim $!teele
Finance Director
Attachment: Resolution
RESOLUTION NO._
CITY COUNCrr., CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION REQUESTING THAT SUB PRIME
MORTGAGE LENDERS AND SERVICERS FOR
PROPERTIES IN THE CITY OF SOUTH SAN FRANCISCO
WORK WITH AFFECTED HOMEOWNERS TO REDUCE
FORECLOSURES RELATED TO SUBPRIME MORTGAGES
WHEREAS, there has been a dramatic increase in the number of foreclosures throughout
the country, including in South San Francisco, San Mateo County and throughout California; and
WHEREAS, in data supplied by the Association of Community Organizations for Reform
Now (ACORN) that was obtained from the Realty Trak information service, in San Mateo
County in April 2007, mortgage companies filed 264 foreclosure filings against homeowners
who were behind on their mortgage compared to 42 notices in April of 2006; and
WHEREAS, that data also indicated that South San Francisco had 33 foreclosure filings
in the month of April 2007; and
WHEREAS, various research reports have shown a strong correlation between the
increase in foreclosures and the increase in subprime mortgages; and
WHEREAS, sub prime loans have had a higher impact in lower income neighborhoods
and among first time homebuyers; and
WHEREAS, time is needed to identify issues and approaches that can positively resolve
the crisis that so many South San Francisco homeowners face as a result of the increase in
foreclosures; and
WHEREAS, the City Council of the City of South San Francisco acknowledges that the
City has no formal role in oversight or regulation of either the mortgage loan or the banking
industries, which are tightly regulated by the federal and state governments,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San
Francisco that the lending community is a critical partner in efforts by the public and private
sectors to address the mortgage foreclosure increase, and that therefore:
1, Subprime mortgage lenders and servicers for properties in South San Francisco
are encouraged to voluntarily agree to a three-month moratorium on foreclosures,
2, During such time, subprime mortgage lenders and servicers are further
encouraged to work with affected homeowners to develop long-term solutions,
including but not limited to loan modifications, in order to address the foreclosure
problems strongly related to subprime loans,
*
*
*
*
*
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a meeting held
on the _ day of September, 2007 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
A ITEST:
City Clerk
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~lIFO"~ Staff Report
AGENDA ITEM #8
DATE:
TO:
FROM:
SUBJECT:
September 26, 2007
Honorable Mayor and City Council
Marty Van Duyn, Assistant City Manager
RESOLUTION AUTHORIZING SUBMITTAL OF THE 2006-2007
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION
REPORT (CAPER) TO THE DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD),
RECOMMENDATION
It is recommended that City Council: 1) Hold a public hearing on the 2006-2007 Consolidated
Annual Performance and Evaluation Report (CAPER), and 2) Adopt the attached Resolution
authorizing the City Manager to execute all required documents for submittal to the
Department of Housing and Urban Development.
BACKGROUND/DISCUSSION
The Department of Housing and Urban Development (HUD) requires communities receiving
Community Development Block Grant (CDBG) funds to submit a year-end Consolidated Annual
Performance and Evaluation Report (CAPER), The report describes the City's housing and
community development accomplishments during the 2006-2007 Fiscal Year and includes a
financial summary of CDBG expenditures, CAPER reports are due to HUD 90 days after the
completion of the jurisdiction's fiscal year.
Prior to submitting the report the City must give the public an opportunity to review the CAPER and
give testimony at a public hearing, The CAPER has been available for public review in the Office of
Economic and Community Development since August 28,2007, when the public comment period
began, Any comments received during the comment period or at the public hearing will be
forwarded to HUD upon submittal of the report on September 28,2007, the federally mandated
deadline for the City's CAPER.
In fiscal year 2006-2007, the City received a CDBG entitlement grant of$6l7,465 and generated
$87,738 in program income making a total of$705,203 in CDBG funds available for a broad range
of community development activities, The CDBG program is the primary funding source for many
services the City provides including housing rehabilitation, commercial fa<;ade improvements, and
public services (i,e, childcare, adult day care, emergency food assistance, homeless services, and
tutoring), The City supplemented CDBG funding with $17,819 in HOME funds received from the
San Mateo County HOME Consortium and over $6 million in Redevelopment Agency funds,
Staff Report
Subject: 2006-2007 Consolidated Annual Performance and Evaluation Report (CAPER)
Page 2
In April 2003, the City Council authorized the submittal of the City's Five-Year Consolidated Plan
for Housing and Community Development for fiscal years 2003-2004 through 2007-2008, The
Consolidated Plan identified the housing and non-housing priorities the City would address during
2003-2008,
In April 2006 the City Council authorized the submittal of the One- Year Action Plan for 2006-2007,
The 2006-2007 CAPER describes the City's accomplishments and compares them to the goals set in
the 2006-2007 One Year Action Plan, Attached, as CAPER Table 1, is a Summary of
Accomplishments for the 2006-2007 CAPER.
CONCLUSION
The CAPER provides a comprehensive accounting of all CDBG funds allocated, expended,
encumbered, or reprogrammed during the fiscal year.
By:
Marty VanDuyn
Assistant City Manage
Attachment: Resolution
Consolidated Annual Performance and Evaluation Report - 2006-2007
S:\HCD fileslHUD Admin & ReportslCAPERs & Annual PlansICAPERS\2006..2007 CAPERICAPER Staff Repo!1 2006-2007 Aug2707.doc
RESOLUTION NO.
CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING SUBMITTAL OF THE 2006-07
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION
REPORT ("CAPER") TO THE DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
WHEREAS, the Department of Housing and Urban Development ("HUD")
requires communities receiving Community Development Block Grant ("CDBG") funds
to submit a year-end Consolidated Annual Performance and Evaluation Report
("CAPER"); and
WHEREAS, in fiscal year 2006-07, a total of $705,203 in CDBG funding;
$17,819 in HOME funding received from the San Mateo County HOME Consortium;
and over $6 million in South San Francisco Redevelopment Agency funds were available
for a broad range of community development activities; and
WHEREAS, the CAPER has been available for public review in the office of
Economic and Community Development, City Hall, 400 Grand Avenue since August 28,
2007,
NOW, THERFORE, BE IT RESOLVED by the City Council of the City of South
San Francisco that the City Council hereby authorizes the City Manager to submit the
CAPER and execute all required documents for submittal to the Department of Housing
an Urban Development.
****
I hereby certify that the foregoing Resolution was regularly introduced and
adopted by City Council of the City of South San Francisco at a regular meeting held on
the 26th day of September, 2007 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
S:IHCD files\Forms & Templ.tes\RESOLUTION CAPER.doc
City of South San Francisco
Consolidated Annual Performance and Evaluation Report
2006-2007
September 2007
Prepared by
Economic and Community Development Department
- 1 _
IX. Other Actions
A Address Obstacles to Meeting Underserved Needs & Foster and Maintain Affordable
Housing....................................................... m.................... ...................... m...................... 23
B. Remove Barriers to Affordable Housing/Governmental Constraints ..m..................... 23
C. Develop an Institutional Structure to Improve Coordination of Services """"...m...... 24
D. Certificates of Cousistency ......................m................. "'"'''''''''' "'... ........................... 25
X Monitoring Standards and Procedures ............. ...................... ''''.'' ""''''..m.... .......... 25
Xl Citizen Participati on................................................................................................. 25
XII. Citizen Comments.. '"'''' ".. '''''''' .......mm.................... '..m... .""'."'.'''' .................. "" 27
XIII. Leveraging.......................................................................... m................. m.............. 27
XN. Displacement.. m.................................... m................. m................. m....................... 27
XV. Conclusion and Self-Evalnation ......................... .......................... '..m... .................. 27
XVI. ACCOMPLISHMENT TABLES
Summary of2006-2007 Accomplishments, Table 1
Summary of Housing Accomplishments, Table 2
,.,
Potential homebuyers were supported through the City's First-Time Homebuyer
Program, which continued to show success, providing loans for two low-income families
and one median income family in 2006-2007, In addition, nine low-income, six median-
income and five moderate-income families purchased BMR units at City Lights
Development this fiscal year. The City continues to work with Habitat for Humanity to
construct four three-bedroom ownership units affordable to low-income families.
The City worked with non-profit organizations to provide support services to low-income
renters. Housing Investment Project's (HIP) provided 86 individuals with shared housing
referrals, La Raza Centro Legal provided assistance with reporting code enforcement
violations to 30 residents and fair housing legal information and counseling to 186
residents,
To increase the availability of affordable rental units, the City worked with San Mateo
County and a private nonprofit developer, BRIDGE Housing, to construct 43 family
apartments at Grand and Oak Avenues, adjacent to the County COUlihouse on County
owned vacant land, Construction will be completed in September 2007,
The City adopted a continuum of care approach to assist families and individuals to break
the cycle of homelessness. The City funded an array of non-profit agencies that provide
housing and services to families at-risk of becoming homeless, By providing support
services, transitional housing, and permanent housing, City-funded non-profit agencies
are able to help residents find permanent housing and avoid episodes ofhomelessness.
The City also sought to address the needs of chronically homeless individuals, Through
active participation in the County of San Mateo's HOPE (Housing our People
Effectively) Initiative the City is working to combat the problem, This year, with City
funding, 65 individuals received emergency shelter, eight families and 35 individuals
resided in transitional housing programs and 3,850 individuals at-risk of becoming
homeless received services such as assistance with rental security deposits and utility bill,
shared housing referrals and life skills training.
Elderly and disabled residents require special programs and services that enable them to
remain in their homes in a safe and accessible environment. The City funds the Center for
Independence of the Disabled (CID), which provides modifications to eliminate
architectural barriers in their homes. CID assisted 13 disabled households this year,
Non-Housing Community Development Activities
To help create a vibrant community, the City of South San Francisco uses the
Community Development Block Grant (CDBG) program to fund a variety of non-
housing community development activities, These include public services to low-income
residents and programs to improve commercial areas, public and community buildings,
and low-income neighborhood amenities such as parks and community centers,
2006-2007 CAPER
City of South San Francisco
Page ii
_ t: _
City of South San Francisco
Consolidated Annual Performance and Evaluation Report
2006-2007
I. Introduction
The Department of Housing and Urban Development (RUD) requires communities
receiving Community Development Block Grant (CDBG) funds to submit a year-end
Consolidated Annual Performance and Evaluation Report (CAPER), The CAPER
describes the City's housing and community development accomplishments during the
2006-2007 Fiscal Year (July 1,2006 to June 30, 2007), In the CAPER, the City's
accomplishments are compared to the goals established in the 2006-2007 One-Year
Action Plan and the 2003-2008 Consolidated Plan, The report also includes a financial
summary of the City's use of Community Development Block Grant funds,
For the City of South San Francisco, the CAPER consists of a Narrative Report, a
Financial Summary RepOli and an IDIS Report for Citizen Review. The Narrative Report
discusses the City's housing activities, non-housing community development activities,
and other activities to improve the community, Each activity and program listed in the
Narrative Report describes the City's accomplishments, the program's geographic area,
and the financial resources utilized. The Financial Summary Report provides a
cumulative summary of all CDBG program expenditures, The IDIS Report for Citizen
Review gives the number of clients served, the demographics of the clients served, and
financial data for each CDBG funded program,
During fiscal year 2006-2007, the fourth year of the 2003-2008 Consolidated Plan, the
City's priorities were to increase the supply of decent affordable housing, rehabilitate
housing and commercial buildings, and assist non-profit agencies with the delivery of
public services to low-income residents to create a suitable living environment. The City
succeeded in meeting or exceeding the majority of the goals set in the One-Year Action
Plan, as well as advancing the goals listed in the Five-Year Consolidated Plan. In
undertaking these activities and in using federal funds, the City of South San Francisco
did not in any way hinder implementation of its Plan by action or willful inaction,
Attached to this report is a comprehensive summary of the City's accomplishments
during 2006-2007 and how these accomplishments relate to the five-year Consolidated
Plan (see Table 1), Table 2 is a summary of the City's housing accomplishments.
Appendix A is the financial report generated by IDIS that the City submits to HUD,
II. Financial Resources
Funding to carry out the activities described in the CAPER came from several sources
including the federally funded CDBG and HOME programs, The City also used local
2006-2007 CAPER
City of South San Francisco
Page 1 of28
_'7_
In 2006-2007 the City pursued opportunities for new housing development and
rehabilitation of existing housing, These activities are described below in detail.
1. New Housing Construction
a, Grand Oak Apartments
In FY 03-04 the City negotiated an agreement with the County of San Mateo and
BRIDGE Housing Corporation to develop a 43-unit affordable family housing
development. In FY 2005-2006 BRIDGE Housing and the County finalized the land
grant agreement and the BRIDGE completed the entitlement process. Construction
began in October 2005 and will be completed in September 2007, The units will be
affordable to households at or below 60% AMI. Grand Oak was funded with Tax
Credits secured by BRIDGE and $3,500,000 in RDA funds. The construction costs
were $13,415,000. With permanent fmancing the total project cost is $15,144,000, The
outcome of this project will be increased affordability by creating new decent
affordable rental housing,
b, 440 Commercial Avenue
In FY 02-03 the City's Redevelopment Agency purchased an empty lot at 440
Commercial Avenue for the purpose of constructing affordable housing. The City
negotiated an agreement with Peninsula Habitat for Humanity to construct four (4) three-
bedroom units affordable to families eaining below 50% AMI. The planning and
entitlement process was completed in 2004-05. The Disposition and Development
Agreement (DDA) was approved in FY 2005-2006. During 2005-2006 Habitat for
Humanity experienced significant staff turnover, which delayed the project. They hired a
new Project Manager and construction began in October, 2006 and will be completed in
the 2008. The Agency has contributed the land and $33,780 in RDA funds, Habitat
obtained an additional $250,000 in HOME funds from the County of San Mateo. Habitat
is providing materials and volunteer labor to construct the units and will also provide
mortgage fmancing for the acquisition by low-income families who are also required to
volunteer 500 hours oflabor as sweat equity. The outcome of this project will be
increased affordability by creating new decent affordable housing for ownership,
c, Inc1usionarv Housing Development-Below Market Rate (BMR) Units
Under the City's Inc1usionary Housing Ordinance developers are required to provide
affordable units in new market rate projects, The units must be affordable to residents
earning between 50% and 120% AMI. Units can be either rental or ownership
depending on the type of project under development. No public funds are used to
develop BMR units because the private developers pay for the entire development.
The outcome of this project is increased affordability of new decent housing,
This year 20 BMR units were sold and 43 were rented:
· Twenty (20) BMR units sold at City Lights (Marbella): Nine (9) sold to low-
income families, six (6) to median-income families and five (5) moderate-
income families, Sales are expected to continue over the next year.
" Forty-three (43) units rented at Solaire (Fairfield): Twenty-five (25) units to
households at or below 80% AMI, eighteen (18) to households at 81-120%
AMI.
2006-2007 CAPER
City of South San Francisco
Page 3 of28
n
for rental properties are HOME, CDBG, and RDA funds, One multi-year project
currently underway is Willow Gardens,
a, Willow Gardens
The City has a long-term partnership with Mid-Peninsula Housing Coalition to acquire
and rehabilitate approximately twelve 4-plex units (48 total units) in the Willow
Gardens neighborhood, The City plans to convert these units into permanent
affordable rental units that \\Till be owned and managed by Mid-Peninsula, The units
will be affordable to households at or below 50 - 60% of median income, To date, the
City and Mid-Peninsula have acquired nine buildings (36 units) and will continue to
acquire them as they become available,
In FY 1997-98, the Redevelopment Agency authorized a $15,75 million budget for the
acquisition and rehabilitation of Willow Gardens units and for infrastructure
improvements in the neighborhood, The project is funded by a $3,5 million
Redevelopment Agency loan, a $3,1 million Redevelopment Agency Public Purpose
Bond and $1 million in HOME funds, The outcome of this project is the sustainability
of decent affordable housing,
Due to market conditions no additional buildings were purchased or rehabbed during
2006-2007,
b. Downtown Affordable Housing Program
The Downtown Affordable Housing Program is designed to provide affordable rental
housing for very low- and low-income residents through the acquisition and
rehabilitation of dilapidated housing stock in or near the downtown, Of special interest
are unoccupied Single Room Occupancy hotels and 4-6 unit apartment buildings, The
City conducts feasibility analyses on a regular basis to determine viability of
acquisitions, Should an opportunity to-create-affordable units present itself, the City
will immediately allocate funds to the project from RDA, HOME or CDBG, The
outcome of this program is increased sustainability to maintain decent affordable
housing,
1. The West and Edwin Hotels
Staff negotiated with the owners of the West and Edwin Hotels, vacant since
the 1970s, to begin rehabilitation and reconfigure the units from SROs to one-
bedroom affordable apartments, As of the end of the fiscal year the project is
in the design and feasibility phase and the specific number of units is to be
detemlined,
11. HIP Apartments
The Redevelopment Agency assisted HIP with a $1,800,000 loan to acquire
an apartment building at 317-321 Commercial Avenue. This was leveraged
with a $1,305,000 loan from Washington Mutual. The units will be
rehabilitated in 2007-2008 with a $540,000 CDBG loan from the County of
San Mateo, After rehabilitation is completed this project will provide 15 units
of rental housing, Six (6) units will be for households below 50% AMI and 9
units for households below 60% AMI.
2006-2007 CAPER
City of South San Francisco
Page 5 of28
- 1 1 -
is prohibitively expensive or too time consuming to clear up an emergency
situation, The City has two different types of Vouchers available: Emergency
Code Violation Vouchers and Debris Box Vouchers. The City spent $4,965 in
CDBG funds during the year. The outcome of this program is the sustainability of
decent affordable housing,
Emergency Code Violation Vouchers provide homeowners a grant
of up to $2,500 to clear up code violations in their homes, The city
did not receive applications for emergency vouchers during the year.
Debris Box Vouchers help low- and moderate-income residents in
the Downtown/Old Town area and citywide remove accumulated
debris and yard waste from their propeliies, The City issued
vouchers to II households in 2006-2007, Six (6) of the households
served were at or below 30% AMI, 5 were at or below 50% of AMI.
The racial/ethnic make up of the households were: White-4, Asian-I,
Hispanic/Other multi-racial-2 and Hispanic/White-4, Five (5)
families were female head of household and four (4) families had an
elderly head of household, The City spent $4,965 in CDBG funds
during the year
iii, Minor Home Repair (House Helpers)
The Minor Home Repair Program provides home repairs for very low-income
homeowners free of charge, Services include roof and gutter repairs, water heater
replacement, plumbing leaks, minor electrical repairs and installation of security
devices, smoke alarms and carbon monoxide detectors. The program is a city-
sponsored program administered by North Peninsula Neighborhood Services
Center (NPNSC), whose staff speak English, Spanish and Tagalog, The majority
of households assisted are large families with small children and elderly female
heads-of-household, The outcome of this program is the sustainability of decent
affordable housing,
NPNSC served 32 households in 2006-2007, The total amount of CDBG funds
expended by this program was $53,966, Eighteen (18) of the households served
were at or below 30% AMI, 11 were at or below 50% AMI and 3 were at or
below 80% AMI. The racial and ethnic make up of the families was White-21,
Asian-3, African American/Black-2, Hawaiian/Other Pacific Islander- 1,
Hispanic/White-I and Hispanic/Other-4, Females headed 16 of the households, 26
households were headed by an elderly person and a disabled person headed 12 of
the households,
c, Rebuilding Together Peninsula (RTP)
In 2006-2007 RTP rehabilitated 5 South San Francisco homes, The City allocated
$8,500 in CDBG funds that were used exclusively for building materials, RTP
leverages the funds through volunteer labor, in-kind donations of materials and skilled
labor and corporate sponsorship, Work completed on these homes included roof
replacement and repairs, water heater replacement, exterior and interior painting,
landscaping, fence replacement, flooring installation, debris removal and minor
2006-2007 CAPER
Ci~)l of South San Francisco
Page 70f28
1 ')
B. Priority: Provide service-enriched shelter and transitional housing for homeless
individuals and families.
The City of South San Francisco's Continuum of Care strategy is multifaceted and
focuses on funding and coordinating nonprofit agency services. Since homelessness is a
regional issue, the City pmiicipates in San Mateo County's Homeless Consortium and
works closely with the County Office of Home1essness to assist in providing and
coordinating housing and shelter for homeless persons, Agencies funded by the City,
such as Shelter Network, Samaritan House, CORA and Human Investment Project, also
coordinate their efforts with the County to maximize the resources available to help
homeless people. Additionally, North Peninsula Neighborhood Services Center (NPNSC)
provides case management, referrals, and emergency assistance including housing
vouchers and food to homeless people, NPNSC's clients at risk ofhomelessness benefit
from these services as well as the Agency's financial assistance for rental security
deposits and utility payments,
The City serves homeless residents with special needs in several ways. The Center for
Independence of the Disabled (CID) provides numerous services to help disabled
residents remain independent and avoid institutionalization and homelessness. These
services include training in daily livmg activities, referrals to personal attendants, training
by an occupational therapist and home accessibility modifications. (See Housing
Activities - Priority C: Provide service-enriched housing opportunities for individuals and
families with special needs including, but not limited to, seniors, people with physical
and developmental disabilities, domestic violence survivors, people with AIDS/HIV, and
people in treatment for substance abuse.)
All non-profits funded through the City leveraged funds with donations from private
individuals, foundations, corporations, in-kind donations and/or fees for service.
1. Shelter Network- Crossroads
Family Crossroads Shelter received $18,000 in Redevelopment Agency funds. This
transitional housing facility was available to homeless families citywide, On-site services
include support groups, job development and other individualized services to help
families secure permanent housing.
During 2006-2007, Family Crossroads served 8 households consisting of25 individuals,
The city's goal for the year was 35 individuals, Fewer families resided at Crossroads
because renovations were completed during the program year, Seven (7) households were
at or below 30% AMI and I household was below 50% AMI, The racial and ethnic
make-up of these households was African-American/Black_3, Hispanic/White-I and
Hispanic/Black-I, Hispanic/American Indian/Alaskan Native-I, Hispanic/other multi-
racial-2, Additionally, 6 households served were female-headed and 5 households were
headed by a person with a disability, This program provided increased accessibility to
decent affordable housing,
2006-2007 CAPER
City of South San Francisco
Page 9 of28
Comparison of 2006-2007 Achievements with Five-Year Plan Goals
In 2006-2007 the City continued to serve the needs of homeless individuals and families
by funding agencies that not only provide shelter for the homeless, but also provide
counseling, support groups and job counseling, The City allocated $55,000 in RDA funds
to four agencies serving the homeless population. Safe Harbor provides emergency
housing for individuals and has served 366 South San Francisco residents since FY03-04.
Additionally, the City funded Shelter Network's Maple Street Shelter, which provides
both emergency and transitional housing for individuals, Since FY 03-04, Maple Street
has served 140 homeless individuals from South San Francisco, Shelter Network's
Family Crossroads provides assistance to homeless families. Over the last three years,
Family Crossroads has served 75 South San Francisco households. HIP Housing is the
fourth agency the city funds. They have provided housing referrals and home share
counseling to 429 South San Francisco residents since FY03-04.
Through partnerships with these agencies, the City is meeting the goals laid out in the
Five- Year Consolidated Plan, Each year the City will continue to assess the effectiveness
of these agencies in addressing the needs of homeless individuals and families from
South San Francisco. All four of these programs provide accessibility to decent
affordable housing.
C. Priority: Provide service-enriched housing opportunities for individuals and
families with special needs including, but not limited to, seniors, people with
physical and developmental disabilities, domestic violence survivors, people with
AIDS/HIV, and people in treatment for substance abuse.
Elderly and disabled residents constitute special needs groups in South San Francisco,
Both require special programs and services that will allow them to remain in their homes
in a safe and accessible environment. The City has funded the Center for Independence of
the Disabled (CID) for many years and continues to provide funding. Services provided
by CID are crucial for the disabled community, allowing them to remain in their homes
or to move into new housing that is accessible to them.
Communities Overcoming Relationship Abuse (CORA) provides shelter for domestic
violence survivors who must leave their current housing to escape abusive situations,
1. Center for the Independence of the Disabled - Housing Accessibility Modifications
The City provided $15,000 in CDBG funds to the Center for the Independence of the
Disabled (CID) to complete housing modifications for disabled residents, enabling them
to remain in their homes in a safe and accessible environment. The program is available
citywide to low-income residents, This program increased accessibility to suitable living
environments.
During 2006-2007 CID served 13 disabled-residents, falling short of the City's goal of30
households, CID served fewer residents than anticipated for two reasons; BUD changed
the environmental paperwork and requirements for approving projects, and the average
per unit cost was higher in 2006-2007 than in previous years, Of the families served, 8
2006-2007 CAPER
City of South San Francisco
Page lJ of28
-17-
a, City-Sponsored Dav Care
City of South San Francisco Childcare Program provided childcare on a sliding scale
to 12 families, The City's goal was to assist 15 children. Due to increases in the cost of
childcare and deeper subsidies for extremely low-income families, the grant did not
cover costs for 15 children, The program was funded with $10,000 in CDBG funds, Of
the clients served, one (1) was at or below 30% AMI, 7 were at or below 50% AMI
and 4 were at or below 80% AMI. The racial and ethnic make-up of the children was
White-2, Asian-6, Black/White-land Hispanic/White-3, Five households were female
headed.
b, Friends to Parents
Friends to Parents provided affordable childcare for 10 children, The City's goal was
to serve 10 children. All 10 children were at or below 30% of AMI. The racial and
ethnic malee-up of the clients was White-I, Asian-I, Hispanic/Other-8, One (1) of the
households served was female-headed, The program was funded with $4,000 in
CDBG,
c, SSFUSD - Children's Center
South San Francisco Unified School District (SSFUSD) Children's Center provides
childcare II hours a day as well as a summer program, The School District used its
$2,000 CDBG grant for supplies and field trips during the summer. The program
assisted 165 children meeting the City's goal of serving 165 children. Of these, 3 were
at or below 30% AMI, 83 were at or below 50% AMI, 62 were at or below 80% AMI,
and 17 were at or below 100% of AMI. The racial and ethnic make-up of the clients
was White-5, Black/African American-2, Black/African AmericanlWhite-2, American
IndianlAlaskanlWhite_2, and Hispanic/White-154, One hundred thirty-four (134) of
the households served were female-headed households, 1 was headed by an elderly
individual and 2 were headed by a person with disability,
2. Senior Services
The City provided financial assistance to agencies that assist seniors with food and social
services, These programs are available to families citywide, All three programs serving
seniors provided accessibility to a suitable living environment.
a. City-sponsored Adult Dav Car~
Adult Day Care Program, a program sponsored by the City of South San Francisco,
provided recreational and nutritional programs for 35 low-income South San Francisco
seniors, meeting the City's goal of assisting 35 clients, The program was funded with
$19,000 in CDBG funds, All 35 clients were at or below 30% AMI. The racial and
ethnic make-up ofthe clients was White-21, Black-I, Hispanic/White-8 and Asian-5.
Three (3) of the households served were female-headed household, The program is
available to seniors citywide,
b. Second Harvest Food Bank
Second Harvest Food Bank provided weekly grocery bag deliveries to 420 senior and
disabled individuals, The agency exceeded the City's goal of serving 260 individuals.
2006-2007 CAPER
CIty of South San Francisco
Page 13 of28
1 n
c, Proiect READ
Project READ, a program of the South San Francisco Library, trains tutors to teach
individuals reading and writing skills. Fifty-two (52) adults were tutored through this
program, surpassing the City's goal of serving 41 adults, The program was funded
with $6,000 in CDBG funds and was available to residents citywide, Of the
individuals served, 50 were at or below 30% AMI, 1 was at or below 50% AMI and 1
were at or below 80% AMI. The racial and ethnic make-up of the clients was White-8,
African-AmericanJBlack_4, Hispanic/White-28, Asian-6 and Native Hawaiian/Other
Pacific Islander-2 and White/Other-4, Seven (7) clients were from female-headed
households, I from elderly-headed households and 4 from a household headed by a
disabled person,
d. Sitike Counseling Center
Sitike Counseling provides substance abuse counseling to South Francisco residents.
Sitike received $10,300 in RDA funds from the City, which it used to help provide
counseling to 55 low-income individuals from South San Francisco, slightly below the
goal of 65 individuals. The program is available to residents citywide, Of the
individuals served, 51 were at or below 30% AMI and 4 were at or below 50% AMI.
The racial and ethnic make-up of the clients was White-31, African-American/Black_
2, Asian/White-1, Hawaiian/Pacific Islander-2,Hispanic/Hawaiian_1, HispaniclWhite-
17 and Hispanic/Other-I, Twenty-two (22) clients were from female-headed
households,
In efforts to further non-housing programs for the community, the Redevelopment
Agency sponsors a number of activities, Most recently, the Agency facilitated the
development of the Gateway Childcare Center and subsidizes the County of San Mateo's
Health Clinic, both located in South San Francisco and serving the needs low income
families,
a, Gateway Childcare Center
The Gateway Childcare Center, located in the bio-technology district, provides
subsidized care to children whose parents work in the City of South San Francisco.
The Agency facilitated the development by negotiating for donated land to build the
Center and provided $3 million for construction of the facility in 2003, The YWCA
now operates the child care program,
b, San Mateo County Health Clinic
The County of San Mateo relocated their Health Clinic which had been located in
South San Francisco to Daly City in 1998, At that time, the City became aware that
hundreds of local residents lost their health care services due to transportation barriers
preventing them from accessing services at the new Daly City health facility. The
Agency negotiated with the County to re-open a health clinic in the historic Downtown
District and facilitated renovations for the new Health Center. The Agency currently
subsidizes health services to low income families by waiving monthly rents for a
period of six years to San Mateo County, Approximately 600 individuals are served on
a monthly basis and 7,200 on an annual basis in our City,
2006-2007 CAPER
City of South San Francisco
Page 15 of28
over the past several years has ranged from 138 to 314, Next year this goal will be set
at mid-range rather than the highest level. The program was funded with $3,000 in
CDBG funds, All of the clients served were at or below 30% AMI. The racial and
ethnic make-up of the clients was White-4, African-AmericanJBlack_14, Asian-I,
Native Hawaiian/Other Pacific Islander-9, WhiteIOther-4, Hispanic/African
American/Black_I, Hispanic/White-44, Hispanic/Other-61. Eighteen (18) households
were female-headed households and 3 were elderly headed households,
b, North Peninsula Family Alternatives (NPF A}
NPF A counseled 41 parents ,md their children who are experiencing delinquency,
gang activity, and abuse problems, The City's goal was to assist 56 individuals,
Parents attending an adult education class held at the same location as the NPFS
program would typically utilize both programs. The numbers dropped during the year
because the adult education course moved to another location in 06-07, The program
was funded with $8,000 in CDBG funds. Of the clients served, all 41 were below 30%
AMI. The racial and ethnic make-up of the families was Hispanic/Other-41, Eighteen
(18) of these households had a female head of household and 3 had elderly head of
household,
Comparison of2006-2007Achievements with Five-Year Plan Goals-Non-Housing
Activities
In 2006-2007, the fourth year of the five-year Consolidated Plan, the City made
considerable progress towards meeting the goals of providing core public services
activities for low-income individuals and families, including those at risk of becoming
homeless and special needs groups, The City continues to use CDBG grants to nonprofit
agencies as its primary vehicle for providing core social services to low-income residents,
Over the past year, the City has funded more than 17 programs providing social services
to the community, To date, these programs have provided:
- Childcare to 1,013 very low- and low-income individuals
· Senior services to 1,888 individuals
· General social services, literacy training, advocacy, counseling and dental services
to 14,582, low-income individuals
- Youth services to 977 individuals
The City's nonprofit partners have leveraged their small CDBG grants of$2000 to
$24,000 to maximize the services they offer South San Francisco residents. They have
enriched the lives of many low-income residents through the services they provide.
B. Priority: Sustain and increase the level of business and economic activity in areas
that serve or have a high percentage of low-income residents.
The City's economic and community development strategy for Downtown includes
structural improvements to maximize the use of commercial buildings and fayade
improvement assistance for businesses,
2006-2007 CAPER
Citv of South San Francisco
Page 17 of28
-')~-
Comparison of2006-2007Achievements with Five-Year Plan Goals-Non-Housing
Activities
Over the last four years, the City has completed several public facility projects, In 2003-
04 the City worked with Families on Track to acquire and install a modular unit to
expand its service capacity-the Agency as a result was able to help 218 families, In
2004-05, the City completed essential ADA modifications to three vital public
facilities-Orange Memorial Park, Orange Library and Grand A venue Library-
improving access to services and recreation for the City's disabled citizens, During the
last fiscal year, the City continued to emphasize ADA modifications and provided funds
to CORA, a facility that serves survivors of domestic violence,
v. Lead-Based Paint Abatement Program
The City of South San Francisco is aware of lead paint hazards in its community because
of the age of the existing housing stock, particularly in the historic downtown district.
The San Mateo County Childhood Lead Poisoning Prevention Program has identified the
City as a high-risk area, This designation is based on the City being in the upper 50th
percentile for proportion of families living in poverty as well as the City's proportion of
population under the age of six and proportion of housing stock built before 1950.
The U,S, Department of Housing and Urban Development (HUD) promulgated new
regulations on September 15, 1999, establishing requirements for notification, evaluation,
and reduction oflead-based paint hazards in federally owned residential property and
housing receiving federal assistance. The purpose of these regulations is to protect
children under the age of six by eliminating or minimizing lead-based paint hazards in
housing, The regulation significantly increases the quantity of testing and home
maintenance, repair, or rehabilitation work that must be performed in a lead-safe manner.
They also require lead hazard controls based on programs, which vary depending on the
nature of the activity, amount of assistance, and duration of the relationship with the
recipient of federal funding,
HUD's new Lead Safe Housing Regulation took effect on September 15,2000, The
County of San Mateo and the cities of South San Francisco, San Mateo, Daly City and
Redwood City worked together to submit a Lead Based Paint Transition Plan to HUD
and to implement the regulations by August 2001, South San Francisco met this deadline
and is in compliance with the regulations,
To implement the regulations, the City has continued to work with other cities in San
Mateo County and the County of San Mateo to make training classes available to city
staff and contractors, Besides sharing information on training classes, the cities and
County maintain a list of certified contractors and maintenance/rehabilitation workers
that can perform work for all the jurisdictions. The City also encourages its regular
contractors and their workers to become certified abatement workers/supervisors. Bid
packages include information about lead-based paint hazards and training available to
contractors, Outreach efforts have also included letters, media publications and other
direct outreach to the City's contractors and other potential contractors,
2006-2007 CAPER
City of South San Francisco
Page 19 of28
'1t:
issues of fair housing and housing habitability. By having two agencies providing this
service the City is able to offer a wider range of services to citizens needing fair housing
counseling, Fair housing services are available to residents citywide, The City designates
its annual allocation of HOME Administrative funds to carry out its fair housing action
plan,
1. Project Sentinel
The City contributed $3,525 in HOME funds to Project Sentinel to provide fair housing
counseling and advocacy for South San Francisco residents, including: fair housing
education, enforcement and dispute resolution in cases of housing discrimination.
Additionally, Project Sentinel provided community education and information on
mortgage default and delinquency. In 2006-2007, Project Sentinel met the City's goal of
assisting 8-12 households by providing casework to a total of 12 households experiencing
housing discrimination, Two (2) households were at or below 30% of AMI, 2 were below
50% of AMI, and 8 were at or below 80% of AMI. The racial and ethnic make-up of the
households was White-2, African-America/Black_2 and Native Hawaiian/Other Pacific
Islander-I, Hispanic/White-6 and Hispanic/Black-I, Six (6) households served were
female-head households and 1 household was headed by a disabled person, One
household had an elderly head of household, Additionally, the agency responded to 125
telephone inquiries from residents requesting fair housing information, This program
provided increased accessibility to decent affordable housing.
2. La Raza Centro Legal
La Raza Centro Legal received $14,475 in HOME funds from the City to provide South
San Francisco residents with fair housing counseling, advocacy and legal representation
in housing matters, such as habitability and eviction prevention, In 2006-2007, La Raza
provided legal assistance to 186 individuals, This number fell short of the City's goal of
serving 300 individuals. Many South San Francisco clients are drop-ins and receive pro
bono packages for emergency evictions. They, typically, are not register for an
appointment or group clinic, therefore an intake form is not completed and they are not
counted. Staffis working to establish a system for counting drop-in clients in 2007-2008,
One hundred Eighty-six (186) individuals were at or below 30% AMI. The racial and
ethnic make-up of the households was, Asian-8, Black/African American-7, White-4,
Hispanic/Other-l 67 ,Thirty-eight (38) households were female-headed household, 9 were
senior-headed households and 23 households were headed by a disabled person.
3. Additional Actions
In addition to funding Project Sentinel and La Raza Centro Legal the City carried out the
following actions:
1. Information and Referral
Through information on the City website and brochures located throughout the
City, South San Francisco continues to provide educational materials about fair
housing issues to residents and non-profits that work with low-income people in
the City, including information about the services of Project Sentinel and La Raza
Centro Legal,
2006-2007 CAPER
City of South San Francisco
Page 21 of28
-?7-
Fourth, the City funds several non-profit agencies whose services help low-income
residents, For example, by providing childcare subsidies the City is able to help low-
income adults work or study while their children are at a childcare center, Similarly, by
providing funding to an adult literacy program, the City is able to help residents find
employment they may not have been able to secure before knowing how to read,
Fifth, the City joined the Stakeholder Committee of the newly formed HOPE (Housing
our People Effectively): The Plan to Prevent and End Homelessness in San Mateo
County. HOPE is a planning process that will produce concrete and realistic strategies to
address the problem ofhomelessness in San Mateo County, with the ultimate goal of
ending it within 10 years.
Through this multitude of efforts, the City is continually working to help reduce the
number of families living in poverty.
IX. Other Actions
A. Address Obstacles to Meeting Underserved Needs & Foster and Maintain
Mfordable Housing
The key obstacle the City faces in meeting underserved needs is the lack of available
funds, Therefore; the City has leveraged its limited funds to the fullest extent possible and
used them most efficient manner possible, The City has done this by working and
coordinating with various organizations to maximize the use of City funds, By drawing
on the expertise and resources of various organizations, the City was able to serve a
greater number of city residents,
To overcome the obstacles of meeting underserved housing needs as well as fostering the
development of affordable housing, the City continues to make an effort to purchase
substandard and/or underutilized land to create affordable housing opportunities such as
the proposed project with Habitat for Humanity, In addition, the City's Inclusionary
Housing ordinance requiring new housing developments to make 20 percent of the units
affordable to low- and moderate-income families for 55 years is proving to be a success,
The City has negotiated for more than 184 below market rate units in various new
projects,
B. Remove Barriers to Affordable Housing/Governmental Constraints
In an effort to foster and maintain the supply of affordable housing and to remove
barriers to affordable housing development, the City of South San Francisco has
continued to monitor its policies to identify areas where the City can make
improvements,
The City's approved Housing Element has a review and analysis of the City's housing
stock, demographics, availability of land, constraints to developing housing, and many
other factors, With the City's new Housing Element in place, the City continues working
2006-2007 CAPER
City of South San Francisco
Page 23 of28
-29-
· Worked with the County of San Mateo, other entitlement cities, and
nonprofit agencies to address concerns identified in the Analysis of
Impediments for Fair Housing for all of San Mateo County
· Continued to work with BRIDGE Housing to develop affordable housing
on County owned property located at Grand and Oak Avenues
· Continued to work with Peninsula Habitat for Humanity to obtain
entitlements to develop affordable housing at 440 Commercial Avenue
· Worked with La Raza Centro Legal and Project Sentinel to provide fair
housing representation and counseling
· Continued to work collaboratively with North Peninsula Neighborhood
Services Center to manage the City's minor home repair program
· PaIiicipated in a County-wide CDBG Working group, the purpose of
which is to better coordinate communication with CDBG colleagues and
sub-recipients and to develop consistent practices throughout SaIl Mateo
County
D. Certificates of Consistency
The City of South San Francisco received requests for and provided letters of certification of
consistency with the City's Consolidated Plan for Project Sentinel, Shelter Network (for
Crossroads and Maple Street) and HIP, A letter of consistency was also provided for all the
programs under the umbrella of services available through the County's Continuum of Care,
x. Monitoring Standards and Procedures
The City has established procedures that ensure City programs comply with federal
program requirements and City policies, For agencies that receive CDBG, HOME and
RDA funding, the City required and the agencies submitted quarterly reports of their
accomplishments and financial transactions, These reports keep the City informed about
the progress agencies are making towards meeting their objectives. The City also
conducts site visits and requires the agencies to submit an annual audit. Davis-Bacon did
not apply to any projects that received 2006-2007 CDBG funds,
The City Council has reviewed the City's annual reports to ensure that the City is
applying its resources to meet community goals, The reports reviewed this year include
the CAPER (Consolidated Annual Performance & Evaluation Report) for federal
programs, the annual report for the Redevelopment Agency and the annual city audit,
XI. Citizen Participation
For citizen participation, the City followed its established citizen participation plan for
both the 2006-2007 One Year Action Plan and the CAPER,
2006-2007 CAPER
City o/South San Francisco
Page 25 0/28
-31- .
XII. Citizen Comments
The City did not receive any verbal or written comments during the CAPER public
comment period,
XIII. Leveraging
The City's yearly CDBG entitlement and HOME funds were leveraged with over $6
million in Redevelopment Agency funds as well as private investment. Projects leveraged
with these funds include: housing development projects, homelessness prevention, fair
housing and first-time homebuyer loans. The nonprofit agencies receiving grants from the
City leveraged the grants with their own agency funding from foundations, state and
county grants, private donors, corporations, in-kind donors and/or fees for service.
Specific details of the matching funds for each project are provided in Sections II-
Housing Activities and Section III - Non-Housing Activities of the report.
XlV. Displacement
During 2006-2007 the City did not displace any tenant or business as a result of federally
funded activities, Also, no tenants or businesses were displaced as a result of
Redevelopment Agency activities or due to other City-sponsored projects.
xv. Conclusion and Self-Evaluation
The City of South San Francisco met or exceeded the majority of the goals set in the
2006-2007 Annual Plan and made good progress meeting the goals of the 2003-2008
Consolidated Plan, Table 1 of this report summarizes the accomplishments achieved for
each priority established in the 2003-2008 Consolidated Plan and the individual
accomplishments established for each program in the 2006-2007 Action Plan,
In 2006-2007, the City of South San Francisco's housing programs continued to
emphasize new development as well as the acquisition and rehabilitation of existing
units. Two new developments are progressing according to schedule, Forty-three (43)
new units of affordable rental housing at the Grand Oak Apartments are scheduled for
completion in September 2007, Also, Habitat for Humanity's project at 440 Commercial
A venue will create 4 new homes, all for very low-income families which are expected to
be completed in the Spring of2008, Due to market conditions no additional buildings in
the Willow Gardens neighborhood were acquired or rehabbed during 2006-2007,
However, the City continually looks for suitable properties to revitalize neighborhoods to
increase the supply of quality rental housing for extremely low-income residents. One of
the city's areas of greatest success is meeting its inclusionary housing goals. In 2006-
2007 twenty (20) BMR ownership units at City Lights were sold; nine (9) to families
below 80% of median and 11 to families below 120% of median, Also, forty-three (43)
BMR rental units were leased at Solaire; 25 units to families below 80% of median and
18 units to families below 120% of median.
The owner-occupied housing rehabilitation program, comprised of low-interest loans,
code enforcement vouchers and the House Helpers program, continues to perform well,
2006-2007 CAPER
City afSouth San Francisco
Page 27 of28
-~~-
Tables
Summary of 2006-2007 Accomplishments, Table 1
Summary of Housing Accomplishments, Table 2
-35-
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TABLE 2
Summary of lIousing Accomplishments
Grantee: City of South San Francisco
State: California Program Year: 2006-2007
Priority Need Category Achml Units
Renters
0- 30% ofMFI 68
31-50% ofMPI 19
51-80% ofMPI 8
Total 95
Owners
0-30% ofMFI 26
31-50%ofMFI 17
51-80% ofMPI 14
80-120% ofMFI 12
Total 69
Horneless*
Total Individuals 125
Non-Homeless Special Needs
Total 17
Total Housing 306
* Homeless families and individuals assisted with transitional
and pemlanent housing
Total Housing 306
American Indian/Alaska 4
American Indian/Alaska & white 2
American Indian/Alaska & black 1
Asian 27
Asian/White 1
Black! African American 13
Black AA & White 5
Native Hawaiian/Other PA 4
White 139
Other 6
Hispanic White 27
Hispanic Black/African American 1
Hispanic Other 76
Total Racial/Ethnic 306
-51-
fr-----=
--11~ r+C-n/\}~ '7
Staff Report
DATE:
TO:
FROM:
SUBJECT:
September 26, 2007
Honorable Mayor and City Council
Steven T. Mattas, City Attorney
ORDINANCE AMENDING CHAPTER 2,12 OF THE SOUTH SAN
FRANCISCO MUNICIPAL CODE AND PROVIDING FOR A SALARY
INCREASE FOR THE MEMBERS OF THE CITY COUNCIL
RECOMMENDATION
It is recommended that the City Council waive the first reading and introduce the attached
ordinance to increase councilmember compensation.
BACKGROUND/DISCDSSION
The City Council provided direction to staff to prepare an ordinance providing for the statutorily
allowable increase in councilmember compensation under California Government Code Section
36516,
Government Code Section 36516 prescribes the base salary of five-hundred dollars per month for
members of the City Council for cities with a population between fifty thousand and seventy-five
thousand, Councilmember compensation has not been increased since the $500 per month salary
was adopted in 1997,
Section 36516 provides that the compensation of councilmembers may be increased by ordinance
in an amount up to five percent (5%) for each calendar year from the operative date of the last
salary adjustment. Since City Council compensation was last increased ten years ago, the City
Council may adopt an increase that would provide for a monthly salary of $750,00 for each
councilmember.
A change in salary does not take effect until the date upon which one or more members of the
City Council begins a new term of office following a general municipal election held in the City,
An ordinance adopted now increasing councilmember compensation would therefore not take
effect until December of 2007,
Staff RepOli
Subject: City Council Compensation Ordinance
Page 2
CONCLUSION
The attached ordinance would amend Chapter 2.12 of the South San Francisco Municipal Code to
increase councilmember compensation as allowed by Government Code Section 36516, It would
also require future increases or decreases of councilmember salary to be approved by ordinance
pursuant to Government Code Section 36516,
By: ~ ~ "'""-
Jar' Steven T, Mattas
City Attorney
APProv~ -C-K::J
M, Nagel '( -
City Manager "-
Attachment: Ordinance
Total Compensation Survey
ORDINANCE NO,
AN ORDINANCE AMENDING CHAPTER 2,12 OF THE
SOUTH SAN FRANCISCO MUNICIPAL CODE AND
PROVIDING FOR A SALARY INCREASE FOR THE
MEMBERS OF THE CITY COUNCIL
WHEREAS, Ordinance No, 1202, adopted in 1997, provided for a salmy of$500
per month for members of City Council pursuant to Government Code Section 36516;
and
WHEREAS, Government Code Section 36516(c) provides for a five percent (5%)
increase in salary per calendar ye:ar from the operative date of the last adjustment in
salary; and
WHEREAS, Govemment Code Section 36516,5 states that a salmy increase
cannot become effective until at least one councilmember begins a new tenll of office;
and
WHEREAS, Councilmembers have not received a salmy increase to the $500 per
month salary provided for in Ordinance No, 1202; and
WHEREAS, Councilmembers are up for election in November of2007; and
WHEREAS, the City Council desires to increase members' salalies as provided
for in Government Code Sections 36516(c) and 36516,5,
NOW THEREFORE, the City Council of the City of South San Francisco does
ordain as follows:
1, RECITALS INCORPORATED, The recitals set forth above are hereby incorporated
by reference into this ordinance and made a pmi hereof.
2, COUNCILMEMBER SALARY INCREASE, Pursuant to Government Code
Sections 36516(c) and 36516,5, members of the City Council of the City of South San
Francisco shall receive a total salary of$750,OO per month beginning on the date
councilmembers are sworn into office on December 4, 2007 following celiification of
the November 2007 election,
3, SOUTH SAN FRANCISCO MUNICIPAL CODE AMENDMENT. Chapter 2.12 of
the South San Francisco Municipal Code is hereby amended to read as follows
(additions in italics; deletions in strikethrough):
2.12,020 Salaries.
Each member of the city council of the city shall receive as salary the following:
1013]48-]
(b) Pursuant to Government Code Section 36516, the city council salary shall be
increased to seven hundred andfifty dollars per month for all members of the city council
at such time as one or more me1:nbers become eligible for a salmJl increase by virtue of
beginning a new term of offlce afier the Novenlber 2007 general election. pursuant to
Government Code Section 36516,5,
2,12.030 Increase or decrease.
(b) An amount equal to five percent for each calendar year fi-om the operative date
of the last adjustment of the salaries in effect, in accordance with Govenunent Code
Section 36516(c) and as approved by city council FeSB:llliien ordinance,
4, PUBLICATION AND EFFECTIVE DATE,
This Ordinance shall be published once, with the names of those City
Councilmembers voting for or against it, in the San Mateo Times, a newspaper of general
circulation in the City of South San Francisco, as required by law, and shall become
effective thirty (30) days from and after its adoption.
5, SEVERABILITY
In the event any section or pOliion of this ordinance shall be detennined invalid or
unconstitutional, such section or pOliion shall be deemed severable and all other sections
or pOliions hereof shall remain in full force and effect.
1013148-1
*
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Introduced and adopted at a regular meeting of the City Council of the City of South San
Francisco, held the day of September, 2007,
Adopted as an Ordinance of the City of South San Francisco at a regular meeting of the
City Council held the day of September, 2007 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
As Mayor of the City of South San Francisco, I do hereby approve the foregoing
Ordinance this _ day of September, 2007,
Richard A, Garbarino, Mayor
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