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04.24.2024@630 Regular CC
Wednesday, April 24, 2024 6:30 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA City Council JAMES COLEMAN, Mayor (District 4) EDDIE FLORES, Vice Mayor (District 5) MARK ADDIEGO, Councilmember (District 1) MARK NAGALES, Councilmember (District 2) BUENAFLOR NICOLAS, Councilmember (District 3) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney Regular Meeting Agenda 1 April 24, 2024City Council Regular Meeting Agenda How to observe the Meeting (no public comment, including via Zoom): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council 3) Zoom meeting (viewing/listening only): https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:30 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER During a meeting, comments can only be made in person: Complete a Digital Speaker Card located at the entrance to the Council Chambers. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. Page 2 City of South San Francisco Printed on 4/25/2024 2 April 24, 2024City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Presentation by South San Francisco’s Youth Poet-in-Residence (Elizabeth Wong, Youth Poet-in-Residence) 1. Certificates of Recognition honoring 2024 Women of the Year: Amanda Anthony, Daina Lujan, Lydia Pomposo, and Ava Romero. (James Coleman, Mayor) 2. Proclamation recognizing April as Arab American Heritage Month. (James Coleman, Mayor) 3. Proclamation recognizing April as Fair Housing Month. (James Coleman, Mayor)4. Proclamation recognizing May as Older Americans Month. (James Coleman, Mayor)5. Proclamation recognizing May as National Hepatitis Awareness Month. (James Coleman, Mayor) 6. Proclamation recognizing May as Mental Health Awareness Month. (James Coleman, Mayor) 7. COUNCIL COMMENTS/REQUESTS Page 3 City of South San Francisco Printed on 4/25/2024 3 April 24, 2024City Council Regular Meeting Agenda PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. Written comments on agenda items received prior to 4:30 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member (s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. Motion to approve the Minutes for April 10, 2024. (Rosa Govea Acosta, City Clerk)8. Report regarding a resolution authorizing the City Manager to execute a First Amendment to a Services Agreement with Kimley Horn, in the amount of $90,455 for a total not to exceed amount of $240,115. (Tony Barrera, Director of Information Technology) 9. Resolution authorizing the City Manager to execute a First Amendment to the Services Agreement with Kimley-Horn and Associates, Inc. in the amount of $90,455 for a total not to exceed amount of $240,115. 9a. Report regarding a resolution accepting the Single Audit report for Fiscal Year 2022-23 (Karen Chang, Finance Director) 10. Resolution accepting the Single Audit Report for Fiscal Year 2022-2310a. Page 4 City of South San Francisco Printed on 4/25/2024 4 April 24, 2024City Council Regular Meeting Agenda ADMINISTRATIVE BUSINESS Update on City Council 2024 Priorities for the quarter ending March 31, 2024 (Rich Lee, Assistant City Manager) 11. Report regarding a resolution approving the Community Advisory Committee Charter for the Residential and Commercial Anti-Displacement Roadmap. (Nori Dubon, Housing Fellow) 12. Resolution approving the Community Advisory Committee Charter for the Residential and Commercial Anti-Displacement Roadmap. 12a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 5 City of South San Francisco Printed on 4/25/2024 5 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-404 Agenda Date:4/24/2024 Version:1 Item #:1. Presentation by South San Francisco’s Youth Poet-in-Residence (Elizabeth Wong, Youth Poet-in-Residence) City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-418 Agenda Date:4/24/2024 Version:1 Item #:2. Certificates of Recognition honoring 2024 Women of the Year: Amanda Anthony, Daina Lujan, Lydia Pomposo, and Ava Romero.(James Coleman, Mayor) City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™7 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition AMANDA ANTHONY The City Council of South San Francisco does hereby honor you as the 2024 Women of the Year! Your great service and sense of community brought significant positivity to our community! Thank you for all you do, and congratulations. Presented on this 24th day of April 2024 by the City Council of South San Francisco. James Coleman, Mayor District 4 Eddie Flores, Vice Mayor District 5 Mark Addiego, Councilmember District 1 Buenaflor Nicolas, Councilmember District 3 Mark Nagales, Councilmember District 2 8 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition AVA ROMERO The City Council of South San Francisco does hereby honor you as the 2024 Women of the Year! Your great service and sense of community brought significant positivity to our community! Thank you for all you do, and congratulations. Presented on this 24th day of April 2024 by the City Council of South San Francisco. James Coleman, Mayor District 4 Eddie Flores, Vice Mayor District 5 Mark Addiego, Councilmember District 1 Buenaflor Nicolas, Councilmember District 3 Mark Nagales, Councilmember District 2 9 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition DAINA LUJAN The City Council of South San Francisco does hereby honor you as the 2024 Women of the Year! Your great service and sense of community brought significant positivity to our community! Thank you for all you do, and congratulations. Presented on this 24th day of April 2024 by the City Council of South San Francisco. James Coleman, Mayor District 4 Eddie Flores, Vice Mayor District 5 Mark Addiego, Councilmember District 1 Buenaflor Nicolas, Councilmember District 3 Mark Nagales, Councilmember District 2 10 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition LYDIA POMPOSO The City Council of South San Francisco does hereby honor you as the 2024 Women of the Year! Your great service and sense of community brought significant positivity to our community! Thank you for all you do, and congratulations. Presented on this 24th day of April 2024 by the City Council of South San Francisco. James Coleman, Mayor District 4 Eddie Flores, Vice Mayor District 5 Mark Addiego, Councilmember District 1 Buenaflor Nicolas, Councilmember District 3 Mark Nagales, Councilmember District 2 11 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-419 Agenda Date:4/24/2024 Version:1 Item #:3. Proclamation recognizing April as Arab American Heritage Month.(James Coleman, Mayor) City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™12 Dated: April 24, 2024 RECOGNITION OF ARAB AMERICAN HERITAGE MONTH APRIL 2024 WHEREAS, April has been designated as a time to celebrate the valuable contributions of Arab Americans in the United States; and WHEREAS, the first immigration of individuals of Arabian descent to the United States dates back to the late 1800s and has continued for more than 200 years; and WHEREAS, during this time, Arab Americans have been making valuable contributions to virtually every aspect of American society: in medicine, law, business, education, technology, government, military service, and culture; and WHEREAS, since migrating to America, men and women of Arab descent have shared their rich culture and traditions with neighbors and friends, while also setting fine examples of model citizens and public servants; and WHEREAS, the theme of Arab American Heritage Month is “Celebrating Arab American Resilience and Diversity”; and WHEREAS, Arab Americans have also enriched our society by sharing in the entrepreneurial American spirit that makes our nation free and prosperous; and WHEREAS, Arab Americans join all Americans in the desire to see a peaceful and diverse society, where every individual is treated equally and feels safe; and WHEREAS, during Arab American Heritage Month, it is imperative to increase awareness about key issues and priorities within the Arab American community and combat harmful stereotypes, prejudice, and discrimination. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco does hereby recognize April as Arab American Heritage Month and commemorates the essential contributions, sacrifices, and accomplishments that Arab Americans have made to our society. ________________________________ James Coleman, Mayor ________________________________ Eddie Flores, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ Mark Nagales, Councilmember ________________________________ Buenaflor Nicolas, Councilmember 13 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-424 Agenda Date:4/24/2024 Version:1 Item #:4. Proclamation recognizing April as Fair Housing Month.(James Coleman, Mayor) City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™14 Dated: April 24, 2024 RECOGNITION OF APRIL AS FAIR HOUSING MONTH APRIL 2024 WHEREAS, Adequate housing is a basic need and right of all people; and WHEREAS, this year we celebrate the 56th Anniversary of the enactment of the Federal Fair Housing Act of 1968 (Title VIII of the Civil Rights Act), which states that discrimination in the sale and rental of housing is illegal when based on race, color, religion, sex, or national origin; and WHEREAS, the Fair Housing Amendments Act of 1988 extends fair housing rights on the basis of familial status to families with children, and on the basis of handicap to disabled persons; and WHEREAS, California statutes additionally protect citizens on the basis of age, marital status, sexual orientation, gender identity and source of income; and California celebrates the 65th Anniversary of the Fair Employment and Housing Act (FEHA); and WHEREAS, the City of South San Francisco supports fair housing efforts to eliminate discrimination in housing and recognizes the benefits of Project Sentinel to educate home seekers, apartment managers, and apartment owners on federal and state housing laws, and to investigate complaints of illegal housing discrimination in South San Francisco; and WHEREAS, to heighten public awareness, the City of South San Francisco wishes to focus public attention on April as Fair Housing Month. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco does hereby recognize April as “FAIR HOUSING MONTH,” and encourages all residents and community organizations to celebrate the value of harmonious and diverse communities of neighbors and to support the goal of equal housing opportunity for all people. ________________________________ James Coleman, Mayor ________________________________ Eddie Flores, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ Mark Nagales, Councilmember ________________________________ Buenaflor Nicolas, Councilmember 15 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-420 Agenda Date:4/24/2024 Version:1 Item #:5. Proclamation recognizing May as Older Americans Month.(James Coleman, Mayor) City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™16 Dated: April 24, 2024 RECOGNITION OF MAY AS OLDER AMERICANS’ MONTH WHEREAS, the City of South San Francisco includes a growing number of older Americans who have built resilience and strength over their lives through successes and difficulties; and WHEREAS, South San Francisco can foster communities of strength by creating opportunities to share stories and learn from each other; engaging older adults through education, recreation, and service; and encouraging people of all ages to celebrate connections and resilience; and WHEREAS, in addition to the hundreds of seniors served by the Parks and Recreation Department and Library Department through classes, activities, and events, the South San Francisco Parks and Recreation Department’s Senior Services Program serves over 500 residents per month through the senior programs offered at the Roberta Cerri Teglia Center, including an Adult Day Care Program that enables frail and/or impaired older adults with disabilities to remain in the community; and WHEREAS, beginning in August 2022, the City of South San Francisco began working with the Center for Age-Friendly Excellence (CAFÉ) in support of San Mateo County’s Age- Friendly Initiative and have now met the qualifications and are a member of the AARP Network of Age-Friendly States and Communities; and WHEREAS, South San Francisco thanks the Age-Friendly Community (AFC) Task Force consisting of older adult community members, advocates, elected leaders, and city staff; to gather feedback on South San Francisco’s livability challenges, strengths, and possible solutions as they pertain to the eight domains of age-friendly communities (Transportation, Housing, Social Participation, Civic Engagement and Employment, Respect and Inclusion, Outdoor Spaces and Public Buildings, Communication and Information, and Community Support/Health Services); and identified inaugural projects that touched on the most pressing unmet needs of older adults that emerged from the focus groups. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco do hereby proclaim May 2024 to be Older Americans Month. We urge every resident to recognize older adults and the people who support them as essential contributors to the strength of our community. ________________________________ James Coleman, Mayor ________________________________ Eddie Flores, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ Mark Nagales, Councilmember ________________________________ Buenaflor Nicolas, Councilmember 17 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-421 Agenda Date:4/24/2024 Version:1 Item #:6. Proclamation recognizing May as National Hepatitis Awareness Month.(James Coleman, Mayor) City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™18 Dated: April 24, 2024 RECOGNITION OF HEPATITIS AWARENESS MONTH MAY 2024 WHEREAS, viral hepatitis related illness takes the lives of 1.1 million people worldwide each year. More people die in California from hepatitis B and C related liver disease than in any state, and over a third of the liver transplants each year are performed for liver disease or cancer caused by viral hepatitis; and WHEREAS, in the United States, one in 12 Asian Americans is chronically infected with hepatitis B in comparison to one in 1,000 non-Hispanic Whites; and WHEREAS, greater than half of people living with viral hepatitis are unaware they are infected, thereby increasing their risk for severe health problems such as cirrhosis, liver cancer, liver transplant, and death; and WHEREAS, Californians can protect themselves and their loved ones from viral hepatitis by learning about the vaccines available against hepatitis A and B, the simple steps to get screened from chronic hepatitis B and C, and the highly effective treatments that could prevent complications and death; and WHEREAS, this is especially important for Asian and Pacific Islanders, African Americans, Native Americans, and Latinos, who are more likely to die from hepatitis liver disease than Caucasians; and WHEREAS, in California, hepatitis B and C screening according to the U.S. Preventive Services Task Force recommendations and antiviral treatment for hepatitis B and C are covered by Medi-Cal, Medicare and by ACA compliant health plans. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco does hereby recognize May 19, 2024, as Hepatitis Testing Day and the entire month of May as Hepatitis Awareness Month in the City of South San Francisco and urge all citizens to join in this special observance. ________________________________ James Coleman, Mayor ________________________________ Eddie Flores, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ Mark Nagales, Councilmember ________________________________ Buenaflor Nicolas, Councilmember 19 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-422 Agenda Date:4/24/2024 Version:1 Item #:7. Proclamation recognizing May as Mental Health Awareness Month.(James Coleman, Mayor) City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™20 Dated: April 24, 2024 RECOGNITION OF MENTAL HEALTH AWARENESS MONTH MAY 2024 WHEREAS, South San Francisco recognizes May 2024 as Mental Health Month and will light City Hall in green to encourage all community members to reduce stigma, increase support, and promote wellness to address mental health and substance use conditions; and WHEREAS, in 2021, one out of every eight San Mateo County adults likely had serious psychological distress in the past year. From 2019 to 2021, San Mateo County youth in grades 7 and 11, reported chronic sadness and hopelessness (29% and 43%, respectively) in the past 12 months; and WHEREAS, one out of every 24 Californians with a serious mental health condition have difficulty functioning in everyday life and if left untreated, have life expectancies 25 years shorter than the general population; and WHEREAS, every day, millions of people face stigma related to mental health and substance uses conditions and may feel isolated and alone, going years before receiving any help; and WHEREAS, while mental health conditions are common across all types of demographics, certain communities face inequitable access to services, including people of color, the LGBTQ+ community, youth, and older adults; and WHEREAS, the City of South San Francisco is also advancing the mental health of the community by participating in a Community Wellness Crisis Response Team pilot program with the goal of de-escalating mental health crisis calls to 9-1-1 in the community by clinically trained mental health staff; and WHEREAS, if you need suicide or mental health-related crisis support, or are worried about someone else, please visit the 988 Suicide & Crisis Lifeline by calling or texting. There is help available. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco does hereby recognize May 2024 as Mental Health Awareness Month to enhance public awareness of mental health and direct members of the community to resources and support for mental health and substance use conditions. _______________________________ James Coleman, Mayor ________________________________ Eddie Flores, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ Mark Nagales, Councilmember ________________________________ Buenaflor Nicolas, Councilmember 21 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-435 Agenda Date:4/24/2024 Version:1 Item #: Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. Written comments on agenda items received prior to 4:30 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™22 From:Latifat Apatira To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 6:51:16 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 23 possible. In community, Latifat Apatira South San Francisco, California 94080 24 From:Lauren Kamiya To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Friday, April 19, 2024 12:28:31 AM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to thank the councilmembers supporting a ceasefire resolution for Gaza here in South San Francisco. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. As someone who lost their father just three years ago, when I see Gazans clinging to the broken bodies of their loved ones for the last time, I am devastated to think of this being repeated hundreds of times each day for 197 days, with my tax dollars, with diplomatic cover provided by my country. Please do not delay passing a ceasefire resolution as soon as possible. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our 25 city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Lauren Kamiya Decline, Decline 26 From:Monique Molino To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 7:05:13 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear City Council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and me. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 27 possible. In community, Monique Molino South San Francisco , California 94080 28 From:Nasiha Rahman To:All at City Clerk"s Office Subject:I support a South City Ceasefire Resolution for the Genocide in Gaza Date:Thursday, April 11, 2024 10:07:19 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear City of South San Francisco Councilmembers, My name is Nasiha and I grew up going to South City public schools and living in District 4. From Ponderosa elementary school to El Camino High School, I was always proud to be a part of South City. However, I am disheartened by the amount of anti-Palestinian and Islamophobic rhetoric that my community is facing, even in South San Francisco. I strongly encourage you to agendize and pass a resolution calling for a bilateral permanent cease-fire in Gaza. We need an end to this humanitarian crisis and a bilateral cease-fire resolution would ensure the sanctity for ALL people. This is not a political stance. We are here to just ask you all to push for a stop to this destruction and allow humanitarian aide to enter . Again, I ask you to listen with an open heart and help us by agendizing a resolution calling for an enduring ceasefire in Gaza. Thank you for your time, Nasiha Rahman Daly City, California 94015 29 30 From:Rebecca Quinonez To:All at City Clerk"s Office Subject:South City Ceasefire Resolution Now Date:Friday, April 12, 2024 12:23:21 AM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear City of South San Francisco Councilmembers, My name is Rebecca and I have been filled with deep grief and utter horror from witnessing the current genocide in Gaza unfold. 13,000 kids have been killed. This isn’t acceptable even under the horrible deflection of “it’s war”. I strongly encourage you to pass a ceasefire resolution as a means of symbolic solidarity. Then, I urge you to divest from sending any funds, funds that will be used to create weapons, to Israel. This is a matter of human rights. I urge you to listen to the majority of people who want a bilateral permanent ceasefire; passing a ceasefire resolution is directly reflecting public opinion! Rebecca Quinonez San Francisco, California 94102 31 32 From:Russell Lee To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 6:53:41 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 33 possible. In community, Russell Lee South San francisco, California 94080 34 From:Zahra Murtaza To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 7:33:09 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 35 possible. In community, Zahra Murtaza Redwood City, CA, California 94061 36 From:Amber Ellis To:All at City Clerk"s Office Subject:I support a South City Ceasefire Resolution for the Genocide in Gaza Date:Friday, April 12, 2024 8:31:52 AM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear City of South San Francisco Councilmembers, My name is Amber Perkins and I am a former resident of the South San Francisco area. I strongly encourage you to agendize and pass a resolution calling for a bilateral permanent cease-fire in Gaza. We need an end to this humanitarian crisis and a bilateral cease-fire resolution would ensure the sanctity for ALL people. This is not a political stance. We are here to just ask you all to push for a stop to this destruction and allow humanitarian aide to enter . Again, I ask you to listen with an open heart and help us by agendizing a resolution calling for an enduring ceasefire in Gaza. BE ON THE RIGHT SIDE OF HISTORY. What will you say to your children’s children when they ask what was going on at this time and what you did to either PREVENT or ENABLE a GENOCIDE??? I pray you see reason and look to your humanity. I know it eats at your souls and conscience DAILY and it will continue to do so until you move differently. Thank you for your time, -Amber Amber Ellis Oakland, California 94608 37 38 From:Ana Perez To:All at City Clerk"s Office Subject:Permanent ceasefire now Date:Thursday, April 11, 2024 10:17:05 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Passing a ceasefire resolution in South San Francisco provides extra protection to our Palestinian and MENSA (Middle Eastern, North African, South Asian) communities who are being targeted nationwide and would produce added pressure if SSF joins the chorus of other cities in the Bay Area (Richmond, Oakland, Chicago, and San Francisco among others) calling for an end to this U.S. funded genocide. Let's pass a ceasefire resolution in South City!! CEASEFIRE NOW! Ana Perez Oakland, California 94612 39 40 From:Andrew Witt To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Friday, April 19, 2024 12:10:54 AM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 41 possible. Andrew Witt San Francisco , California 94112 42 From:Ayesha Syed To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Friday, April 19, 2024 7:38:02 AM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 43 44 From:Carl Lambo To:All at City Clerk"s Office Subject:Ceasefire now!! Date:Thursday, April 11, 2024 10:38:00 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, In light of the recent horrible and hateful attack on peaceful protesters that was shared widely on social media, your responsibility to come to the defense of your Arab, Muslim, Palestinian, and SSWANA community members and their allies is at a crucial peak. Not only is it your duty in this moment to show and demonstrate care of the victims of that attack, but also to enforce the law and protect your community from ever having to endure a traumatic attack such as that again. In addition, I demand that you also pass a permanent CEASEFORE RESOLUTION immediately. Other Bay Area city’s and school districts are stepping up all around you to show their opposition to Biden’s genocidal policy of continuously arming Israel with our tax dollars as it destroys Gaza and conducts an brutal apartheid regime of oppression in the West Bank. FREE PALESTINE! Carl Lambo Hercules, California 94547 45 46 From:Cesar Rodriguez To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Friday, April 19, 2024 7:22:32 AM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 47 possible. In community, Cesar Rodriguez South San Francisco, California 94080 48 From:Erin Rideout To:All at City Clerk"s Office Subject:Ceasefire now! Date:Friday, April 12, 2024 7:35:44 AM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, You know what is happening in Gaza, the only way to save the population is to cal for a permanent ceasefire and every day that you don’t more people will die. Their blood will be on your heads, hands, souls. Do what is right. Call for a permanent ceasefire now! Erin Erin Rideout Peterborough, Ontario K9J 2T4 49 50 From:Geoff Smith To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 8:17:27 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 51 possible. In community, Geoff Smith San Carlos, California 94070 52 From:Gianna Jariya To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 7:50:39 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 53 possible. In community, Gi Jariya they/them Gianna Jariya South San Francisco, California 94080 54 From:Jasmine Kharma To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 10:04:21 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as 55 possible. In community, Jasmine Kharma South San Francisco, California 94080 56 From:Laksh Bhasin To:All at City Clerk"s Office Subject:Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Date:Thursday, April 18, 2024 8:04:46 PM [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] City Clerk Rosa Acosta, I want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza. After almost two months of advocacy by community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. I only hope you can have a vote sooner than May, given the extremely urgent situation in the ground. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Laksh Bhasin San Jose, California 95126 57 58 Thank you for Agendizing a Ceasefire Resolution; Please Schedule a Vote As Soon As Possible Fri 4/19/2024 11:48 AM To: All at City Clerk's Office <All-CC@ssf.net> [NOTICE: This message originated outside of City of South San Francisco -- DO NOT CLICK on links or open a achments unless you are sure the content is safe.] City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, DeVante Jewett South San Francisco , California 94080 59 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-425 Agenda Date:4/24/2024 Version:1 Item #:8. Motion to approve the Minutes for April 10, 2024. (Rosa Govea Acosta, City Clerk) City of South San Francisco Printed on 4/25/2024Page 1 of 1 powered by Legistar™60 CALL TO ORDER Mayor Coleman called the meeting to order at 6:31 p.m. ROLL CALL Councilmember Addiego, present Councilmember Nagales, present Councilmember Nicolas, present Vice Mayor Flores, absent Mayor Coleman, present PLEDGE OF ALLEGIANCE Student Mayor Alex Lau led the pledge. AGENDA REVIEW City Manager Ranals requested to move the Consent Calendar after Council Comments/Requests. ANNOUNCEMENTS FROM STAFF • Angenette Lau, Communications Manager • Valerie Sommer, Library Director PRESENTATIONS 1. Proclamation Recognizing National Library Week, April 7 - 13, 2024. (James Coleman, Mayor) Mayor Coleman presented a proclamation to Library Boardmember Claire Ramsey. Boardmember Ramsey that the Council for the recognition and discussed the significance of libraries in our community. 2. Presentation regarding Property Tax in-lieu of Vehicle License Fees (VLF) Shortfall (Rich Lee, Assistant City Manager) MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, APRIL 10, 2024 6:30 p.m. Library Parks and Recreation Building Council Chambers 901 Civic Campus Way, South San Francisco, CA 61 REGULAR CITY COUNCIL MEETING APRIL 10, 2024 MINUTES PAGE 2 Assistant City Manager Lee provided the presentation. The Council thanked Assistant City Manager Lee for the presentation and noted that City staff is prepared to deliver services despite challenges. COUNCIL COMMENTS/REQUESTS Councilmember Addiego introduced Youth in Government Participant Steven Moreno. Student Councilmember Moreno introduced himself, discussed his interests, and shared his education plans. Councilmember Nicolas introduced Youth in Government Participant Ingrid Sergio. Student Councilmember Sergio introduced herself, discussed her accomplishments, and shared her goals. Councilmember Nagales introduced Youth in Government Participant Kai Ohtake. Student Councilmember Ohtake introduced himself, shared his appreciation for the City of South San Francisco and his academic goals. Mayor Coleman introduced Youth in Government Participants Alex Lau and Ryan Gunawan. Student Mayor Lau discussed his interests and career goals, and Student Vice Mayor Gunawan shared his goals to connect with his community. City Manager Ranals requested the remaining Youth in Government Participants who were present to introduce themselves. The following Youth in Government Participants introduced themselves to the Council: • Justin Gomez, Student Director of Public Works • Naomi Lopez, Student Director of Information Technology • Jay Rosenfield, Student Director of Parks and Recreation • Deanna Soto, Student Director of Finance • Luke Forcier, Student Director of Economic and Community Development • Dekarai Vieyra, Student Fire Chief • Malcolm Goodman, Student Director of Library • Anthony Lee, Student City Attorney • Malia Choy, Student City Manager • Jonathan Li, Student Assistant City Manager CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which the Council voted and engaged in discussion of specific items as follows. Item No. 8 was pulled by Councilmember Addiego and Councilmember Nagales for further discussion. 3. Motion to approve the Minutes for March 27, 2024. (Rosa Govea Acosta, City Clerk) 4. Cancellation of the Regular City Council Meeting of July 10, 2024. (Sharon Ranals, City Manager). 5. Report regarding Resolution No. 55-2024 terminating the local emergency related to storm and flooding events. (Sharon Ranals, City Manager, and Sky Woodruff, City Attorney) 6. Report regarding Resolution No. 56-2024 authorizing the use of $136,048.11 of Police Asset Forfeiture Funds to purchase Unmanned Aerial Systems in conjunction with Axon Air (Scott Campbell, Chief of Police) 62 REGULAR CITY COUNCIL MEETING APRIL 10, 2024 MINUTES PAGE 3 7. Report regarding Resolution No. 57-2024 regarding a Program Supplemental Agreement with the State of California for the Grand Avenue Bridges Project (Project No. st1804). (Lawrence Henriquez, Senior Engineer) 8. Report regarding Resolutions No. 58-2024 approving a loan agreement between the City of South San Francisco (City) and Rotary Plaza, Inc. for $1,076,383 for an affordable housing development at 522 Linden and approving Budget Amendment Number 24.047; Resolution No. 59-2024 approving a loan agreement between the City and Rotary Plaza, Inc. for $556,789 for an affordable housing development at 500 Linden and approving Budget Amendment Number 24.048; and Resolution No. 60-2024 amending Resolution 188-2023 authorizing the City of South San Francisco to apply to the State of California to receive and administer the City’s entitlement of Permanent Local Housing Allocation (PLHA) funds and to enter into all required agreements to receive the PLHA funds. (Elia Moreno, Housing Management Analyst I) Item No. 8: Councilmember Addiego requested information regarding the non-discrimination preferences of the loan agreement. Management Analyst Moreno confirmed that the loan documents include a request for preference to be given to individuals who reside and/or work in the City of South San Francsico as permitted by law. Councilmember Nagales highlighted the work being done and recognized the need for affordable housing. Mayor Coleman inquired about the number of affordable homes. Management Analys Moreno shared the project consisted of two phases with the first phase hosting approximately 80 units for seniors and the second hosting approximately 65 units for families. Councilmember Nicolas requested clarification regarding the funding and how that may impact the preferences. Housing Manager Thoe and City Attorney Woodruff provided an overview of the live work priority implemented and noted the responsibility of the program, stating that some sources may not support the request. City Manager Ranals noted that the loan is not being funded by the General Fund budget and noted that the funding is limited to housing. Motion – Councilmember Nicolas /Second – Councilmember Nagales: To approve Consent Calendar 3-8, by roll call vote: AYES: Councilmember Addiego, Nagales, Nicolas, and Mayor Coleman; NAYS: None; ABSENT: Vice Mayor Flores; ABSTAIN: None. PUBLIC COMMENTS – NON-AGENDA ITEMS All electronic comments received were made a part of the record of the meeting. Written Comments Submitted via eComments: • 38 Received The following individuals addressed the City Council: • Jacob • Barbara Erhard • Izzy • Stephanie 63 REGULAR CITY COUNCIL MEETING APRIL 10, 2024 MINUTES PAGE 4 • Cory David • Sam Chetcuti • Tom Carney • Gi Jarija • Cynthia Marcopolus • DeVante • Key • Fuad • Cindy Pham • Amber • John Tuvo • Charlene Rouspil • Keiliana • Marcela • Hibah • Mandy R • Justin • Eddy Hollman • Cesar • Peggy Deras • Liliana • Russ • Rami A. • Katrina • Nancy • Valeria • Alfredo • Maryam • Jay K • Nicole Han • Andrew • Nick Occhipinti • Maha Mayor Coleman acknowledged the community’s request to agendize a ceasefire resolution and noted the recent attacks on peaceful protestors in our community. He expressed his disappointment with the antisemitism that has been displayed and noted the need to take a position for humanity and requested support from the Council. Councilmember Nagales acknowledged the many speakers who have expressed a desire to discuss the future use of the Municipal Services Building (MSB) and requested to agendize a future discussion. He expressed his appreciation for the recent conversations with recent families and support for agendizing a ceasefire resolution to have continued discussions. Councilmember Nicolas requested clarification on the process of agendizing items in compliance with the Brown Act. City Attorney Woodruff clarified the Brown Act permits the City Council to propose placing items on a future agenda date for discussion. 64 REGULAR CITY COUNCIL MEETING APRIL 10, 2024 MINUTES PAGE 5 Councilmember Addiego thanked Councilmember Nagales for his support and requested that the Mayor share the proposed meeting date. City Manager Ranals indicated the suggested date for a Special City Council Meeting. The Council engaged in discussions and agreed to agendize the item at a Special City Council Meeting on the date of May 3, 2024, at 5:30 p.m. Meeting recessed at 8:51 p.m. Meeting resumed at 9:04 p.m. ADMINISTRATIVE BUSINESS 9. Report regarding Resolution No. 61-2024 approving the 2023 Military Equipment Annual Report for the South San Francisco Police Department in compliance with Assembly Bill 481 (Adam Plank, Police Captain) Captain Plank presented the report and provided an overview of the current police equipment. He noted that a meeting was scheduled, however it was not well attended. The Council thanked Captain Plank for the presentation and suggested future reports be presented to the Equity and Public Safety Commission. The Council also requested clarification on the current use of equipment and purchase of the drone. Captain Plank provided clarification of the current use of equipment and overview of the drone purchase. The following individual provided public comment: • Mike Harris Motion – Councilmember Nagales /Second – Councilmember Nicolas: To approve Resolution No. 61-2024 approving the 2023 Military Equipment Annual Report for the South San Francisco Police Department in compliance with Assembly Bill 481, by roll call vote: AYES: Councilmember, Nicolas, and Mayor Coleman; NAYS: Councilmember Addiego and Nagales; ABSENT: Vice Mayor Flores; ABSTAIN: None. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS Councilmember Addiego shared that he would like to host a lunch in collaboration with the Mayor for our dispatchers in honor of Dispatchers Appreciation Week. He also requested the meeting be adjourned in memory of South San Francisco resident Gerald “Jerry” Tilton, former South San Francisco Unified School District employee Mary Fanti, and South San Francisco community member Neil Diaz. Councilmember Nicolas requested that the meeting be adjourned in memory of Gerald “Jerry” Tilton and Lourdes San Gabriel. Councilmember Nagales requested that meeting also be adjourned in memory of Gerald “Jerry” Tilton. He thanked the voters for passing Measure W as it allowed for the new civic campus, new ballfield at Orange Memory Park, and new swimming pool. 65 REGULAR CITY COUNCIL MEETING APRIL 10, 2024 MINUTES PAGE 6 ADJOURNMENT Being no further business, Mayor Coleman adjourned the City Council meeting at 9:20 p.m. *** Adjourned in Memory of Gerald “Jerrry” Tilton, Mary Fanti, Neil Diaz and Lourdes San Gabriel. *** Submitted by: Approved by: Jazmine Miranda James Coleman Assistant City Clerk Mayor Approved by the City Council: / / 66 CALL TO ORDER Mayor Coleman called the meeting to order at 9:20 p.m. ROLL CALL Councilmember Addiego, present Councilmember Nicolas, present Councilmember Nagales, present Vice Mayor Flores, absent Mayor Coleman, present AGENDA REVIEW No changes. PUBLIC COMMENTS – comments are limited to items on the Special Meeting Agenda. None. CLOSED SESSION Entered into Closed Session: 9:21 p.m. 1. Conference with Real Property Negotiators Property: 226-230 Grand Ave., 232-238 Grand Ave., and 240-246 Grand Ave Agency Negotiator: Nell Selander, ECD Director; Danielle Thoe, Housing Manager; Sky Woodruff, City Attorney Negotiating parties: Giffra Enterprises Under negotiation: Price and terms Resumed from Closed Session: 9:34 p.m. Report out of Closed Session by Mayor Coleman: Direction given—no reportable action. ADJOURNMENT Being no further business, Mayor Coleman adjourned the meeting at 8:26 p.m. Submitted by: Approved: Jazmine Miranda James Coleman Assistant City Clerk Mayor Approved: / / MINUTES SPECIAL MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, APRIL 10, 2024 6:31 p.m. Library Parks and Recreation Building Council Chambers 901 Civic Campus Way, South San Francisco, CA 67 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-277 Agenda Date:4/24/2024 Version:1 Item #:9. Report regarding a resolution authorizing the City Manager to execute a First Amendment to a Services Agreement with Kimley Horn,in the amount of $90,455 for a total not to exceed amount of $240,115.(Tony Barrera, Director of Information Technology) RECOMMENDATION City staff recommends the City Council approve and authorize the execution of the First Amendment to allow for City staff and the consultant to proceed with the fiber optic design project to expand City broadband to the Westborough area. BACKGROUND/DISCUSSION The City of South San Francisco Information Technology (IT)Department and Engineering Division have collaborated with Kimley Horn to create a Fiber Optic Design plan for the installation of fiber optic cables in city-owned conduits.In December 2022,the City received $266,000 for both a Broadband Master Plan and a Fiber Optic Design Build Plan.Kimley Horn was selected for the fiber optic design project based on their previous experience working with the City and other municipalities. The Fiber Optic Design Plan aims to facilitate the installation of a 288-strand fiber optic cable within city- owned conduits,specifically to the Westborough area.Kimley-Horn is responsible for designing a build plan to connect City facilities,creating a Request For Proposals (RFP)for construction,and providing ongoing assistance throughout the project. The initial estimated cost for this service was $149,660. During the project, several changes occurred that impacted the cost: ·Extension of the design to areas identified on the California Public Utilities Commission (CPUC) Broadband Map which are eligible for broadband funding. ·Redesign of the fiber network assignments from Corporation Yard to the Library Park and Recreation building. ·Inclusion of additional city facilities that were initially missed in the RFP. ·Coordination with Bay Area Rapid Transit (BART) and San Francisco Public Utilities Commission (SFPUC) for necessary permits. ·Revise communication connections to the Emergency Operation Center. ·Prepare front-end contract specification documents incorporating City specification comments and permit coordination requirements. Additionally,once a contractor is selected for construction,the City will require further assistance,which includes: ·Support in addressing inquiries during the bid process. ·Preparation of any addendum, such as revised plans, technical specifications, or quantities. ·Convert documents from "Bid" set to "Conformed for Construction" set, including plans and technical specifications. ·Participate in Pre-Construction Meetings and Weekly Construction Progress Meetings. ·Reviewing Submittals and Requests for Information (RFIs). City of South San Francisco Printed on 4/19/2024Page 1 of 2 powered by Legistar™68 File #:24-277 Agenda Date:4/24/2024 Version:1 Item #:9. ·Facilitate permits. ·Assisting in the preparation of revised drawings/details for contract change orders. ·Convert red-lined (as-built) drawings into a conformed set of plans. ·Provide support for punch lists and Acceptance Testing. The total contract amendment cost is $90,455. FISCAL IMPACT The Information Technology Department has sufficient funding from the 2023-24 operating budget to accommodate the additional cost of consulting services. RELATIONSHIP TO STRATEGIC PLAN This project falls under the Strategic Plan to improve Quality of Life by expanding broadband services to city facilities and residents. CONCLUSION City staff recommends the City Council approve and authorize the execution of the First Amendment to allow City staff and the consultant to proceed with the project to expand City broadband to the Westborough area. City of South San Francisco Printed on 4/19/2024Page 2 of 2 powered by Legistar™69 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-278 Agenda Date:4/24/2024 Version:1 Item #:9a. …..Title Resolution authorizing the City Manager to execute a First Amendment to the Services Agreement with Kimley -Horn and Associates, Inc. in the amount of $90,455 for a total not to exceed amount of $240,115. WHEREAS, in December 2022, the City of South San Francisco (“City”) received LATA Grant funds from the California Public Utilities Commission (CPUC) in an amount of $266,000 for a Broadband Master Plan and a Fiber Optic Design Build Plan; and WHEREAS, the City contracted with Kimley-Horn and Associates for the Fiber Optic Design Build Plan (the “Project”) at an initial cost of $149,660 for which the City will be reimbursed by the CPUC with LATA Grant funds; and WHEREAS, during the course of carrying out the Project, the City has determined that the initial contract amount needs to be increased in order to accommodate several changes that increased cost and to allow for Kimley-Horn to render additional assistance to the City during the construction phase to complete the Project. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby take the following actions: 1.Approves a First Amendment to the Services Agreement with Kimley-Horn and Associates for additional services in the amount of $90,455, attached hereto and incorporated herein as Exhibit A, and for a revised total not to exceed amount of $240,115 with the understanding that $149,121.79 has already been paid. 2.Authorizes the City Manager to execute the First Amendment to the Services Agreement with Kimley- Horn and Associates in substantially the same form as Exhibit A, subject to approval as to form by the City Attorney, and to take any other action for the purposes of carrying out the intent of this resolution that do not materially increase the City’s obligations. ***** City of South San Francisco Printed on 4/25/2024Page 1 of 1 powered by Legistar™70 FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND KIMLEY-HORN AND ASSOCIATES THIS FIRST AMENDMENT TO THE SERVICES AGREEMENT is made at South San Francisco, California, as of April 1, 2024, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and Kimley-Horn and Associates (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On October 14, 2022, City and Contractor entered that certain Services Agreement (“Agreement”) whereby Contractor agreed to design fiber optic infrastructure. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B. City and Contractor now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 1: Term. The April 30, 2024, end date for the term of services identified in Section 1 of the Agreement is hereby replaced with December 31, 2026. 3. Section 2: Compensation. Section 2 of the Agreement shall be amended to increase the payment amount by $90,455.00, such that the City agrees to pay Contractor a sum not to exceed $240,115.00, with the understanding that up to $149,121.79 has already been paid to Contractor. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. 4. Scope of Services. The Scope of services is amended and attached as Exhibit B to this Amendment. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] 71 Dated: CITY OF SOUTH SAN FRANCISCO CONTRACTOR By: By: Sharon Ranals, City Manager Name: ___________________________ Title:_____________________________ Approved as to Form: Company: _________________________ Date: _____________________________ By: City Attorney 72 Short Form Services Agreement [Rev:11/14/2016] 1 SOUTH SAN FRANCISCO SERVICES AGREEMENT This Services Agreement (this “Agreement”) is made and entered into between the City of South San Francisco, a municipal corporation (“City”) and Kimley-Horn and Associates, Inc., (“Consultant”) effective as of October 14, 2022 (the “Effective Date”). City and Consultant are hereinafter collectively referred to as (the “Parties”). In consideration of their mutual covenants, the Parties hereby agree as follows: 1. Scope of Services. Consultant shall provide the following services and/or materials (“the Work”): Design and install fiber-optic infrastructure supporting broadband internet access to underserved communities in the City, as more specifically described in the Scope of Services, attached hereto as Exhibit A. The Work shall commence on October 14, 2022 and shall be completed to the satisfaction of the City by April 30, 2024 unless such date is extended or otherwise modified by the City in writing. In the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of the main body of this Agreement shall prevail. 2. Payment. City shall pay Consultant an amount not to exceed: One Hundred Forty Nine Thousand Six Hundred Sixty Dollars ($149,660.00) for the full and satisfactory completion of the Work in accordance with the terms and conditions of this Agreement. The calculation of payment for the Work shall be set forth as follows: Consultant will invoice monthly with attached progress reports. The amount stated above is the entire compensation payable to Consultant for the Work performed hereunder, including all labor, materials, tools and equipment furnished by Consultant. City shall make payments, based on invoices received, for Work satisfactorily performed. City shall have thirty (30) days from the receipt of an invoice to pay Consultant. 3. Independent Contractor. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the City and Consultant. At all times Consultant shall be an independent contractor and City shall not control the manner of Consultant accomplishing the Work. Consultant is not authorized to bind the City to any contracts or other obligations without the express written consent of the City. 4. Indemnification. To the fullest extent permitted by law, and as limited by CA Civil Code 2782.8, Consultant shall indemnify, defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the “City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature to the extent caused by the negligent acts or omissions or willful misconduct of the Consultant arising out of or in connection with Consultant’s performance of the Work or Consultant’s failure to comply with this Agreement, except such Liability caused by the negligence or willful misconduct of the City Indemnitees. 5. Insurance. Prior to beginning the Work and continuing throughout the term of this Agreement, Consultant (and any subcontractors) shall, at Consultant’s (or subcontractor’s) sole cost and expense, furnish the City with certificates of insurance evidencing that Consultant has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, Exhibit A (Original Agreement) 73 Short Form Services Agreement [Rev:11/14/2016] 2 completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the Consultant, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-owned vehicles. D. Professional Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. All insurance policies, except professional liability which may be on per claim basis, shall be written on an occurrence basis and the General and Auto liability policies shall name the City Indemnitees as additional insureds with any City insurance shall be secondary and in excess to Consultant’s insurance. If the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self- insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self- insured retention and also must disclose the deductible. The certificates shall contain a statement of obligation on the part of the carrier to notify City of any material change, cancellation, termination or non- renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal. The City’s Risk Manager may waive or modify any of the insurance requirements of this section. 6. Compliance with all Applicable Laws; Nondiscrimination. Consultant shall comply with all applicable local, state and federal laws, regulations and ordinances in the performance of this Agreement. Consultant shall not discriminate in the provision of service or in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, religion, gender, marital status, sexual orientation, age, physical or mental disability in violation of any applicable local, state or federal laws or regulations. Consultant shall comply with additional contract provisions for Non-Federal Entity Contracts Under Federal Awards (2 C.F.R.§ 200.327 et. seq.; Appendix II to Part 200), as applicable, attached hereto as Exhibit C and incorporated herein. 7. Termination. City may terminate or suspend this Agreement at any time with cause or for convenience without cause upon written notification to Consultant, including in instances where Consultant is in breach or violates the terms and conditions herein. Upon receipt of notice of termination or suspension, Consultant shall immediately stop all work in progress under this Agreement. The City's right of termination shall be in addition to all other remedies available under law to the City. 8.Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. 74 Short Form Services Agreement [Rev:11/14/2016] 3 An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. (A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. (B) Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776. 9. Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit B. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. 10. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 11. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 12. Non-Liability of Officials, Employees and Agents. No officer, official, employee or agent of City shall be personally liable to Consultant in the event of any default or breach by City or for any amount which may become due to Consultant pursuant to this Agreement. 13. Prevailing Party. In the event that either party to this Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 14. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business 75 Short Form Services Agreement [Rev:11/14/2016] 4 hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant: Kimley-Horn and Associates, Inc. 1300 Clay Street, Suite 325 Oakland, CA 94612 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 15. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. 16. Assignment, Governing Law. The Consultant may not assign any of Consultant’s obligations under this Agreement without the City’s prior written approval. This Agreement is governed by California law. The jurisdiction for any litigation arising from this Agreement shall be in the state of California, and shall be venued in the County of San Mateo. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written above. CITY: CONSULTANT: By: _____________________________ By:__________________________ Mike Futrell, City Manager Print Name: ___________________ Title: _______________________ APPROVED AS TO FORM: ____________________________ City Attorney #" +%&$$ ''% ( '$ *' !* # +* & ' $( %) # & , %) # & , %) # & , %) # & , 76 SS O U T H S A N F R A N C I S C O F I B E R O P T I C C A B L E D E S I G N P R O J E C T SCOPE OF SERVICES – 9/27/22 PROJECT UNDERSTANDING The purpose of the project is to design and install fiber-optic infrastructure supporting broadband internet access to underserved communities in the City. In addition, the project will provide network connectivity to City buildings and traffic signals, support future Smart City applications, and facilitate future public-private partnerships. The network will consist of approximately 4.5 miles of fiber, providing connections to eight City buildings, nine traffic signals and the San Mateo County Smart Corridor Network. Fiber-optic cables will be installed in new and existing City-owned conduits. The eight City buildings included in the project are: 1. Fire Administration and Station 61 – 480 North Canal St 2. Fire Station 63 – 33 Arroyo Dr 3. Fire Station 64 – 2350 Galway Dr 4. Police Station – 1 Chestnut Ave 5. Westborough Park – 2380 Galway Dr 6. Centennial Trail – between South Spruce Ave and Orange Ave 7. Orange Memorial Park – 1 West Orange Ave 8. City Corporation Yard (Transportation Management Center and connection to Smart Corridor Fiber) – 550 North Canal St The nine traffic signals include in the project are: 1. Westborough Blvd at SR-35 (Caltrans) 2. Westborough Blvd at Callan Blvd 3. Westborough Blvd at Galway Dr 4. Westborough Blvd at Gellert Blvd 5. Westborough Blvd at I-280 SB off-ramp (Caltrans) 6. Westborough Blvd at Junipero Serra Blvd (Caltrans) 7. Junipero Serra Blvd at Avalon Dr (Caltrans) 8. Westborough Blvd at Orange Ave 9. Orange Ave at El Camino Real (Caltrans) Fiber provided to Callan Blvd at King Dr traffic signal for future City use but will not be connected to traffic signal (traffic signal is maintained by County). K E Y A S S U M P T I O N S Development of Broadband Master Plan and Exploration of Public-Private Partnership tasks will be done by others and are not included in this scope of services. City will lead coordination with Broadband Master Plan consultant, internet service providers (e.g. Sonic and Wave/Astond) and wireless service providers (e.g. TMO, VZW, AT&T, Dish) to (;+,%,7$ 77 identify additional fiber splice vaults/pull boxes (and possible conduits stub-out) for future fiber connections to support: o Future City network expansion and resiliency o Public Wi-fi network (assumed to be connected to City-owned hub with separate fibers) o ISP/Wireless carrier last-mile network Future fiber connection points will be identified in the 65% design by Broadband Master Plan consultant. For City ARPA reporting purposes, Kimley-Horn will provide project description and construction cost estimate with each design deliverable. No separate meetings with City staff regarding ARPA documentation is included in this scope of services. System integration is not included in this scope of services. If requested, Kimley-Horn can provide system integration services including equipment configuration, traffic signal equipment configuration for Caltrans access, review or development of network parameters, and testing support. Scope of services and fee will be confirmed in writing prior to start of services. TASK 1 – PROJECT MANAGEMENT AND MEETINGS Kimley-Horn will facilitate a Kick-Off Meeting with the City of South San Francisco. The Kick-Off Meeting will review Kimley-Horn’s design scope of services; coordination with City’s broadband master plan consultant and outreach to internet and wireless service providers; and connections to City network. Kimley-Horn will develop the preliminary project schedule, the kick-off meeting agenda and minutes, and list of items to be discussed at the meeting. We assume that the kick-off meeting will be in-person. In addition, Kimley-Horn will prepare agendas and attend monthly conference calls to discuss project progress and status during the design phase of the project. Kimley-Horn assumes that these meetings will also be virtual, and that they will occur for 8 months. Kimley-Horn will provide general project management, quality control, and project accounting. Monthly progress reports will be prepared and summitted along with our monthly invoicing. Kimley-Horn will attend up to one City Council meetings to present the project. Presentation is assumed to be virtual. Deliverables Meeting agendas and minutes Schedule of work – updated monthly Monthly progress reports and invoices City Council Presentations (1) 78 TASK 2 – DATA COLLECTION AND CONCEPTUAL DESIGN TT A S K 2 .1 – E X I S T I N G C O N D I T I O N S /F I E L D A S S E S S M E N T To aid in the evaluation and design tasks of this project, Kimley-Horn will request the following materials from the City/Stakeholders: Existing as-builts Utility information of City-owned facilities Network information of City buildings. Up-to-date contact list (phone number, email, and address, as available) of utility companies Right-of-way maps Kimley-Horn will submit utility request letters to utility companies with potential facilities in the project vicinity. These utilities will typically consist of PG&E, television, cable, and municipal utilities such as water, storm drain, and sanitary sewer. It is assumed that the City will provide a list of contact information for utility company representatives within the project area. After the review of City-provided documentation, Kimley-Horn will conduct a field review of the project area to check the existing infrastructure information provided by the City and record observed deficiencies. During the field review, Kimley-Horn will evaluate traffic signal cabinet infrastructure, building termination points, connecting conduit and pull box infrastructure. Kimley-Horn will request a field walkthrough of project buildings with City IT to review building fiber access points, building cabling/routing, and placement for major communications equipment. Deliverables Utility request letters T A S K 2 .2 – P R E P A R E P R O J E C T B A S E M A P Upon completion of the field review, Kimley-Horn will create a basemap in AutoCAD of the project limits and project buildings. Kimley-Horn will prepare the base map using high-resolution, orthogonally rectified aerials retrieved from Nearmap PhotoMaps TM. The base mapping will be reviewed and supplemented based on field observations. Deliverables Project base map T A S K 2 .3 – N E T W O R K C O N C E P T U A L D E S I G N Based on the information gathered in previous tasks, Kimley-Horn will develop a network conceptual design for City review. The conceptual design will graphically show trunk and branch fiber routes, redundant fiber rings, building and field hub locations, traffic signal connections, and connection to City’s municipal network. Functional equipment requirements for typical building and traffic signal locations will be identified as well as connecting interface to existing City fiber network at the TMC. The DRAFT Network Conceptual Design will be shared with Broadband Master Plan Consultant and City to identify connection point locations for future projects. Kimley-Horn will attend one meeting to discuss comments on network design with City and Broadband Master Plan Consultant and to confirm locations to place additional fiber splice vaults and pull boxes for future fiber connections. 79 Upon receipt of one set of non-conflicting comments from the City, Kimley-Horn will prepare a Final Technical Memorandum that will be used as the basis of the design. Deliverables Network Conceptual Design – DRAFT and FINAL Comment response mark-ups TASK 3 – PREPARE PS&E DOCUMENTS TT A S K 3 .1 – 6 5 % P L A N S , S P E C I F I C A T I O N S , A N D E S T I M A T E Based on the FINAL Technical Memorandum for the Network Conceptual Design, Kimley-Horn to prepare 65% Plans, Specifications, and Estimate (PS&E) documents showing installation of fiber-optic cable network in existing and new conduits, fiber termination equipment, communications equipment, and details for connection to the existing City fiber network. The plans will include enough detail to provide reviewers a full review of project intent, including electrical details, communications network layout, new equipment locations, splice boxes and pull boxes, conduit/cable routing, cabinet modifications, and end equipment integration. We anticipate the plan set will consist of the following sheets: Cover Sheet (1 sheet) General Notes (1 sheets) Key Maps (2 sheets) System Diagram (up to 4 sheets) Fiber Optic Interconnect Plans (approximately 16 sheets) Project Technical specifications will be a full draft with initial boilerplate language and anticipated project elements and requirements. They will be based on the City’s specifications from the recent Smart Corridor Project currently under construction. The engineer’s opinion of probable cost will be developed based on other similar project construction costs and bid results from the area. It will consist of a complete bid list and quantities at the current design stage, and include a contingency and possible alternate bid items that may need to be considered based on the project’s construction budget. Deliverables 65% plans in PDF format 65% opinion of probably construction costs in Microsoft Excel format 65% technical specifications in Microsoft Word format Project Description and Cost Summary (For City’s ARPA report) 80 TT A S K 3 .2 – 9 0 % P L A N S , S P E C I F I C A T I O N S , A N D E S T I M A T E Upon completion of the 65% design review by the City, Kimley-Horn will organize a design review meeting to discuss comments from City and Broadband Master Plan consultant. A pdf mark-up with comment responses will be prepared summarizing comments received on the 65% PS&E documents, along with the resolution for each comment. This will be submitted with the 95% PS&E documents. As the design moves forward and more details are incorporated, Kimley-Horn anticipates the following sheets being added to the set: Construction Details (up to 4 sheets) Fiber Hub and termination Details (up to 2 sheets) – showing building entry and termination details Splice Diagrams (up to 7 sheets) – documenting proposed fiber communication channels and rings. Traffic Control Plans (up to 4 sheets) Kimley-Horn will prepare permit applications for City signature to City’s building department and to Caltrans. Kimley-Horn will include applicable sheets and respond to City and Caltrans comments. Comments will be addressed in the 100% PS&E Set. Deliverables 95% plans in PDF format 95% opinion of probable construction costs in Microsoft Excel format 95% technical specifications in Microsoft Work format 65% comment response .pdf mark-up. City Building Permit application Caltrans Encroachment Permit application Updated Project Description and Cost Summary (For City’s ARPA report) T A S K 3 .3 – 1 0 0 % P L A N S , S P E C I F I C A T I O N S , A N D E S T I M A T E Upon completion of the 95% design review by the City and Caltrans, Kimley-Horn will organize a design review meeting with City to discuss comments from City, City Building Department, Caltrans, and Broadband Master Plan consultant on the design. A pdf mark-up with comment responses will be prepared summarizing comments received on the 95% PS&E documents, along with the resolution for each comment. Based on the agreed-upon comment resolution, Kimley-Horn will produce a file bid- ready set for advertisement. It is assumed that comments at this stage will be editorial in nature and any design changes at this point will be treated as additional services. Deliverables 100% plans in PDF format 100% opinion of probable construction costs in Microsoft Excel format 100% technical specifications in Microsoft Work format 95% comment response .pdf markup Updated Project Description and Cost Summary (For City’s ARPA report) T A S K 3 .4 – F I N A L C H E C K P R I N T A N D M Y L A R S After confirmation from City that 100% design documents have incorporated all 95% comments, Kimley- Horn will prepare and submit FINAL checkprint and mylars. The 100% plans and specifications will be signed and sealed by the State of California registered engineer responsible for the development of the documents. 81 Deliverables FINAL checkprint plans in PDF format FINAL plans on Mylar FINAL opinion of probable construction costs in Microsoft Excel format FINAL technical specifications in Microsoft Work format TASK 4 – DESIGN SUPPORT DURING BIDDING AND CONSTRUCTION It is assumed the construction will be managed by City. Within the allocated budget, Kimley-Horn will provide the following design support services to the City. TT A S K 4 .1 – D E S I G N S U P P O R T D U R I N G B I D D I N G Kimley-Horn will provide up to 38 hours of design support services to the City during the bid phase. Bid support will include participation at one (1) contractor pre-bid meeting and site walk-through to review project details and expectations with potential bidders. We will assist the City in preparing a response to pre-bid questions and a bid addendum to resolve outstanding issues. Kimley-Horn will review responsive bids against the Engineer’s Estimate and provide input to the pricing. If the lowest bid exceeds the project budget, we will provide input on phasing or staging of project elements that should still result in a complete project. Deliverables Attend one (1) Pre-bid Meeting and Site Walk-through Prepare Bid Addendum (one anticipated), if required Prepare response to Bidder Questions Bid Evaluation Support T A S K 4 .2 – D E S I G N S U P P O R T D U R I N G C O N S T R U C T I O N Kimley-Horn will provide up to 80 hours of design support to the City during construction. Design support will include attendance at pre-construction meeting, review of shop drawings, contractor RFIs, preparation of Construction Change Orders, and field support to discuss contractor questions or field conditions. Field support will also include input to contractor system integration and testing of field equipment and the TMC. We will maintain a log of RFIs, approvals, and CCOs during the project and have available upon request. As budget permits, we will attend weekly construction meetings to provide additional input to contractor progress, system integration, and system activation. As construction approaches completion, Kimley-Horn will participate in a final walk-through of the project to provide input on the inspector’s punch list of remaining work. After construction is complete, Kimley-Horn will prepare record drawings based on contractor-provided plan sheet redlines. Record drawings will be prepared in AutoCAD. Deliverables Attendance at Pre-Construction Meeting Prepare Responses to RFIs 82 Maintain log of RFIs Prepare Construction Change Orders (budget for up to 3) Conduct Field Support Prepare Record Drawings 83 SCHEDULE Deliverable/Meeting Deadline 1.Project Management and Meetings NTP Date 10/14/22 (assumed) Kick-off Meeting with City 10/21/22 (1 week from NTP) City Council Presentation TBD 2.Data Collection and Conceptual Design Data Collection 11/4/22 (2 week from kick-off) Complete Field Investigation 11/18/22 (4 weeks from kick-off) Prepare Project Base Map 11/18/22 (4 weeks from kick-off) Network Conceptual Design - DRAFT 12/2/22 (2 weeks) City/Consultant comments (2 week) 12/16/22 (2 weeks) Network Conceptual Design - FINAL 1/6/23 3. Prepare PS&E Documents 65% PS&E 1/27/23 City/Consultant comments (4 weeks) 2/17/23 90% PS&E 3/17/23 City/Consultant comments (2 weeks) 3/31/23 100% PS&E 4/14/23 City Comments (1 week) 4/21/23 Final Checkprint and Mylars 5/5/23 4.Design Services during Bidding and Construction Design Services during Bidding May 2023 – August 2023 Design Services during Construction September 2023 – April 2024 84 PROFESSIONAL FEE Kimley-Horn proposes to provide professional services outlined in this scope of services on a time-and- materials basis with a contract ceiling of $149,660. This estimate of hours and cost for each task is attached to this proposal. This fee includes labor cost (including indirect expenses) and direct expenses (travel, full-size plan reproduction, overnight mailing) incurred in performing these services. The table below provides an estimate of hours and cost for each task. This information is provided as an estimate only, and Kimley-Horn reserves the right to adjust budgets between tasks while maintaining the total fee. Task Description Budget 1 Project Management and Meetings $9,810 2 Data Collection and Conceptual Design $26,620 3 Prepare PS&E Documents $84,190 4 Design Support during Bidding and Construction $27,840 Subtotal $148,840 Expenses $1,200 Total $149,660 85 Cl a s s i f i c a t i o n Pr o j e c t Ma n a g e r Pr i n c i p a l - i n - Ch a r g e / Q C Q A Se n i o r En g i n e e r I Pr o j e c t En g i n e e r An a l y s t I I A n a l y s t I Sr . P r o j e c t Su p p o r t Pr o j e c t Su p p o r t Ho u r l y B i l l i n g R a t e $3 1 0 $ 3 4 0 $ 2 8 5 $ 2 4 0 $ 2 1 0 $ 1 8 5 $ 1 6 0 $ 1 2 5 Ta s k 1 : Pr o j e c t M a n a g e m e n t a n d M e e t i n g s 18 2 0 2 8 0 4 6 4 0 $ 9 , 8 1 0 1. 1 Pr o j e c t A d m i n i s t r a t i o n 82 46 20 $ 4 , 5 5 0 1. 2 Pr o j e c t M e e t i n g s 84 12 $ 3 , 3 2 0 1. 3 C i t y C o u n c i l P r e s e n t a t i o n s 22 4 8 $ 1 , 9 4 0 Ta s k 2 : Da t a C o l l e c t i o n a n d C o n c e p t u a l D e s i g n 4 4 2 0 4 3 8 4 8 0 4 1 2 2 $ 2 6 , 6 2 0 2. 1 Ex i s t i n g C o n d i t i o n s / F i e l d A s s e s s m e n t 88 8 4 28 $ 5 , 9 4 0 2. 2 Pr e p a r e P r o j e c t b a s e m a p 4 4 1 0 2 0 38 $ 7 , 9 0 0 2. 3 Co n c e p t u a l D e s i g n 4 4 8 2 0 2 0 56 $ 1 2 , 7 8 0 Ta s k 3 : Pr e p a r e P S & E D o c u m e n t s 18 3 0 4 0 4 0 9 8 1 1 8 0 4 0 3 8 4 $ 8 4 , 1 9 0 3. 1 65 % P l a n s , S p e c i f i c a t i o n s , & C o s t E s t i m a t e 4 8 1 6 2 0 4 0 5 0 8 14 6 $ 3 1 , 9 7 0 3. 2 95 % P l a n s , S p e c i f i c a t i o n s , & C o s t E s t i m a t e 4 8 1 6 2 0 2 0 3 0 8 10 6 $ 2 4 , 0 7 0 3. 3 Bu i l d i n g a n d E n c r o a c h m e n t P e r m i t s 22 8 8 8 8 36 $ 7 , 7 4 0 3. 4 10 0 % P l a n s , S p e c i f i c a t i o n s , & C o s t E s t i m a t e 4 8 2 0 2 0 8 60 $ 1 2 , 8 6 0 3. 5 Fi n a l C h e c k p r i n t a n d M y l a r s 4 4 1 0 1 0 8 36 $ 7 , 5 5 0 Ta s k 4 : De s i g n S u p p o r t d u r i n g B i d d i n g a n d C o n s t r u c t i o n 12 6 2 8 0 6 0 0 0 1 2 1 1 8 $ 2 7 , 8 4 0 4. 1 De s i g n S u p p o r t d u r i n g B i d d i n g 42 8 2 0 4 38 $ 8 , 9 0 0 4. 2 D e s i g n S u p p o r t d u r i n g C o n s t r u c t i o n 8 4 2 0 4 0 8 80 $ 1 8 , 9 4 0 Su b t o t a l H o u r s 5 2 4 2 8 8 4 6 2 0 4 1 6 6 4 6 2 6 6 4 Su b t o t a l L a b o r 14 8 , 4 6 0 $ Ot h e r D i r e c t C o s t s $ 1 , 2 0 0 $ 1 4 9 , 6 6 0 FI B E R O P T I C C A B L E D E S I G N A N D E X P A N S I O N , B R O A D B A N D M A S T E R P L A N D A N D P U B I C P R I V A T E P A R T N E R S H I P CI T Y O F S O U T H S A N F R A N C S I C O TO T A L C O S T Fe e P r o p o s a l - 9 / 2 7 / 2 2 To t a l H o u r s T o t a l L a b o r Ki m l e y - H o r n a n d A s s o c i a t e s , I n c . 86 Form 590 2021 7061223 TAXABLE YEAR 2022 Withholding Exemption Certificate CALIFORNIA FORM 590 The payee completes this form and submits it to the withholding agent. The withholding agent keeps this form with their records. Withholding Agent Information Name Name □ SSN or ITIN □ FEIN □ CA Corp no. □ CA SOS file no. Address (apt./ste., room, PO box, or PMB no.) City (If you have a foreign address, see instructions.) State ZIP code Exemption Reason Check only one box. By checking the appropriate box below, the payee certifies the reason for the exemption from the California income tax withholding requirements on payment(s) made to the entity or individual. CERTIFICATE OF PAYEE: Payee must complete and sign below. Our privacy notice can be found in annual tax booklets or online. Go to ftb.ca.gov/privacy to learn about our privacy policy statement, or go to ftb.ca.gov/forms and search for 1131 to locate FTB 1131 EN-SP, Franchise Tax Board Privacy Notice on Collection. To request this notice by mail, call 800.338.0505 and enter form code 948 when instructed. Under penalties of perjury, I declare that I have examined the information on this form, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. I further declare under penalties of perjury that if the facts upon which this form are based change, I will promptly notify the withholding agent. Type or print payee’s name and title ___________________________________________________ Telephone _________________ Payee Information □Individuals — Certification of Residency: I am a resident of California and I reside at the address shown above. If I become a nonresident at any time, I will promptly notify the withholding agent. See instructions for General Information D, Definitions. Payee’s signature ▶Date ______________________ □Corporations: The corporation has a permanent place of business in California at the address shown above or is qualified through the California Secretary of State (SOS) to do business in California. The corporation will file a California tax return. If this corporation ceases to have a permanent place of business in California or ceases to do any of the above, I will promptly notify the withholding agent. See instructions for General Information D, Definitions. □Partnerships or Limited Liability Companies (LLCs): The partnership or LLC has a permanent place of business in California at the address shown above or is registered with the California SOS, and is subject to the laws of California. The partnership or LLC will file a California tax return. If the partnership or LLC ceases to do any of the above, I will promptly inform the withholding agent. For withholding purposes, a limited liability partnership (LLP) is treated like any other partnership. □Insurance Companies, Individual Retirement Arrangements (IRAs), or Qualified Pension/Profit-Sharing Plans: The entity is an insurance company, IRA, or a federally qualified pension or profit-sharing plan. □California Trusts: At least one trustee and one noncontingent beneficiary of the above-named trust is a California resident. The trust will file a California fiduciary tax return. If the trustee or noncontingent beneficiary becomes a nonresident at any time, I will promptly notify the withholding agent. □Estates — Certification of Residency of Deceased Person: I am the executor of the above-named person’s estate or trust. The decedent was a California resident at the time of death. The estate will file a California fiduciary tax return. □Nonmilitary Spouse of a Military Servicemember: I am a nonmilitary spouse of a military servicemember and I meet the Military Spouse Residency Relief Act (MSRRA) requirements. See instructions for General Information E, MSRRA. □Tax-Exempt Entities: The entity is exempt from tax under California Revenue and Taxation Code (R&TC) Section 23701 ______ Internal Revenue Code Section 501(c) _____ the withholding agent.Individuals cannot be tax-exempt entities. (insert letter) or (insert number). If this entity ceases to be exempt from tax, I will promptly notify ([KLELW% Kimley-Horn and Associates, Inc. ✔ 56-0885615 1300 Clay Street, Suite 325 Oakland,CA 94612 ✔ Tammy Flanagan, Chief Financial Officer (919) 677-2000 87 Short Form Services Agreement [Rev:11/14/2016] 7 EXHIBIT C Contract Provisions for Non-Federal Entity Contracts Under Federal Awards Consultant agrees to comply with the following Federal laws, regulations, and procedures, as applicable, and shall include the following in any subcontract or subagreement executed for the purposes of performing work under this Agreement, as applicable: (1) Debarment and Suspension Certification. a. Consultant’s signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant or any person associated therewith in the capacity of owner, partner, director, officer or manager: i. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; ii. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; iii. Does not have a proposed debarment pending; and iv. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. b. Any exceptions to this certification must be disclosed to City. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining Consultant responsibility. Disclosures must indicate to whom exceptions apply, initiating agency, and dates of action. c. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined by the Federal Highway Administration. (2)Prohibitions of Expending Local Agency, State, or Federal Funds for Lobbying. a. The Consultant certifies, to the best of his or her knowledge and belief, that: i. No State, Federal, or City appropriated funds have been paid or will be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this Agreement, or with the extension, continuation, renewal, amendment, or modification of this Agreement. ii. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Agreement, the Consultant shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. b.This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand 88 Short Form Services Agreement [Rev:11/14/2016] 8 dollars ($100,000) for each such failure. c. The Consultant also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly. (3) Additional Standards. Where applicable for qualifying construction projects (41 CFR Part 60-1.3) , Consultant shall comply with all federal labor standards: a. Davis-Bacon and Related Acts (DBRA) (40 U.S.C. 3141-3148); b. Contract Work Hours and Safety Standards Act (CWHSSA)(40 U.S.C. 3701-3708); c. Copeland (Anti-Kickback) Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”).; d. Equal Employment Opportunity requirements in accordance with Executive Order 11246. e. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended – contracts and subcontracts of amounts in excess of $150,000 shall comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). 5230367.1 89 INSR ADDLSUBRLTRINSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS AUTOS ONLYHIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE National Union Fire Ins. Co. Allied World Assurance Company (U.S.) New Hampshire Ins. Co. Lloyds of London 9/29/2022 Greyling Ins. Brokerage/EPIC 3780 Mansell Road, Suite 370 Alpharetta, GA 30022 Jerry Noyola 770-220-7699 jerry.noyola@greyling.com Kimley-Horn and Associates, Inc. 421 Fayetteville Street, Suite 600 Raleigh, NC 27601 19445 19489 23841 085202 22-23 AX X X Contractual Liab XX GL5268169 04/01/2022 04/01/2023 1,000,000 500,000 25,000 1,000,000 2,000,000 2,000,000 A X XX CA4489663 04/01/2022 04/01/2023 2,000,000 B X X X X 10,000 03127930 04/01/2022 04/01/2023 5,000,000 5,000,000 C C N WC015893685 (AOS) WC015893686 (CA) 04/01/2022 04/01/2022 04/01/2023 04/01/2023 X 1,000,000 1,000,000 1,000,000 D Professional Liab B0146LDUSA2204949 04/01/2022 04/01/2023 Per Claim $2,000,000 Aggregate $2,000,000 Re: Fiber Optic Cable Design & Expansion; Elbert Chang. The City of South San Francisco, its officers, employees, agents & volunteers are named as Additional Insureds with respects to General Liability where required by written contract. The above referenced liability policies with the exception of workers compensation & professional liability are primary & non-contributory where required by written contract. Should any of the above described policies be cancelled by the issuing insurer before the expiration date (See Attached Descriptions) City of South San Francisco Tony Barrera 329 Miller Avenue South San Francisco, CA 94080 1 of 2#S3413623/M3180887 KIMLHORNClient#: 25320 JNOY1 %) # & , 90 SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) thereof, we will endeavor to provide 30 days' written notice (except 10 days for nonpayment of premium) to the Certificate Holder. Waiver of Subrogation in favor of Additional Insured(s) where required by written contract & allowed by law. 2 of 2 #S3413623/M3180887 91 POLICY NUMBER: ADDITIONAL INSURED - OWNERS, LESSEES ORCONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations COMMERCIAL GENERAL LIABILITY CG 20 10 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Insurance Services Office, Inc., 2018CG 20 10 12 19 Page 1 of 2 A. Section II 6 Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. ANY PERSON OR ORGANIZATION WHOM YOU BECOME OBLIGATED TO INCLUDE AS AN PER THE CONTRACT OR AGREEMENT. ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. GL 526-81-69GL5268169 92 Insurance Services Office, Inc., 2018Page 2 of 2 CG 20 10 12 19 C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. 93 POLICY NUMBER: ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations COMMERCIAL GENERAL LIABILITY CG 20 37 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART GL 526-81-69 ANY PERSON OR ORGANIZATION WHOM YOU BECOME OBLIGATED TO INCLUDE AS AN ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. PER THE CONTRACT OR AGREEMENT. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. CG 20 37 12 19 Page ofInsurance Services Office, Inc., 2018 11 GL5268169 94 Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification a Go to www.irs.gov/FormW9 for instructions and the latest information. Give Form to the requester. Do not send to the IRS. Pr i n t o r t y p e . Se e S p e c i f i c I n s t r u c t i o n s on p a g e 3 . 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. Individual/sole proprietor or single-member LLC C Corporation S Corporation Partnership Trust/estate Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) a Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. Other (see instructions) a 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) 5 Address (number, street, and apt. or suite no.) See instructions. 6 City, state, and ZIP code Requester’s name and address (optional) 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number –– or Employer identification number – Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Here Signature of U.S. person a Date a General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Kimley-Horn and Associates, Inc. ✔ 5 421 Fayetteville Street, Suite 600 Raleigh, NC 27601 56 0885615 95 Certificate Of Completion Envelope Id: 9A7B103A0FCA4D419993F685B5DEC799 Status: Completed Subject: Complete with DocuSign: Kimley-Horn - Fiber Design Services Agreement Source Envelope: Document Pages: 24 Signatures: 9 Envelope Originator: Certificate Pages: 5 Initials: 0 Joanna Dawson AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Stamps: 1 329 Miller Ave South San Francisco, CA 94080 joanna.dawson@ssf.net IP Address: 199.181.122.2 Record Tracking Status: Original 11/3/2022 11:59:53 AM Holder: Joanna Dawson joanna.dawson@ssf.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Carahsoft OBO City of South San Francisco Location: DocuSign Signer Events Signature Timestamp Tony Barrera tony.barrera@ssf.net IT Director City of South San Francisco Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.181.122.2 Sent: 11/3/2022 1:24:37 PM Resent: 11/4/2022 8:52:34 AM Viewed: 11/4/2022 8:56:56 AM Signed: 11/4/2022 8:57:01 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kwasi Akwabi-Ameyaw kwasi.akwabi@kimley-horn.com Vice President Kimley-Horn and Associates, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 134.238.198.140 Sent: 11/4/2022 8:57:03 AM Viewed: 11/4/2022 11:16:46 AM Signed: 11/4/2022 11:17:21 AM Electronic Record and Signature Disclosure: Accepted: 11/4/2022 11:16:46 AM ID: 36c20b25-9cc6-4abb-b913-8b5672a4c91b Claire Lai Claire.Lai@ssf.net Approved as to Form- City Attorney Signing Group: City Attorney Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 206.169.145.130 Sent: 11/4/2022 11:17:24 AM Resent: 11/7/2022 10:43:22 AM Viewed: 11/7/2022 10:45:51 AM Signed: 11/7/2022 1:19:49 PM Electronic Record and Signature Disclosure: Accepted: 11/7/2022 10:45:51 AM ID: 4911b8de-98cc-4049-a7c0-68ab2203dc7d SHARON RANALS sharon.ranals@ssf.net Assistant City Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.181.122.2 Sent: 11/7/2022 1:19:53 PM Viewed: 11/7/2022 2:15:43 PM Signed: 11/7/2022 2:16:51 PM Electronic Record and Signature Disclosure: Accepted: 11/7/2022 2:15:43 PM ID: a570be44-8bc8-4ab8-a2b5-9a174b75f02b 96 Signer Events Signature Timestamp Mike Futrell mike.futrell@ssf.net City Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.181.122.2 Sent: 11/7/2022 2:16:55 PM Viewed: 11/8/2022 9:41:29 AM Signed: 11/8/2022 9:41:32 AM Electronic Record and Signature Disclosure: Accepted: 11/8/2022 9:41:29 AM ID: 504e46f7-785c-4cc0-9e9b-17e599c16ec3 Rosa Govea Acosta rosa.acosta@ssf.net City Clerk City of South San Francisco Signing Group: City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.181.122.2 Sent: 11/8/2022 9:41:35 AM Viewed: 11/8/2022 10:59:45 AM Signed: 11/8/2022 10:59:52 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Elbert Chang elbert.chang@kimley-horn.com Security Level: Email, Account Authentication (None) Sent: 11/8/2022 10:59:56 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/3/2022 1:24:37 PM Certified Delivered Security Checked 11/8/2022 10:59:45 AM Signing Complete Security Checked 11/8/2022 10:59:52 AM Completed Security Checked 11/8/2022 10:59:56 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure 97 ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO City of South San Francisco (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: x You can access and read this Electronic Record and Signature Disclosure; and x You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and x Until or unless you notify Carahsoft OBO City of South San Francisco as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Carahsoft OBO City of South San Francisco during the course of your relationship with Carahsoft OBO City of South San Francisco. 100 101 102 kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 March 26, 2024v2 Tony Barrera City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 RE:South San Francisco Fiber Network Design – Budget Amendment Request 1R1 Dear Tony:p This Budget Amendment Request 1R1 supersedes Budget Amendment Request 1 (12/14/23). Per the direction of the City, the contract budget allocation for Design Services (Task 3) for the South San Francisco Fiber Network project was supplemented with the Construction Support budget to cover the following out-of-scope design services: ·Additional design and sheets for CASF locations ·Design additional City Building connections (Library, Orange pool) ·Design extension of Centennial Trail communications link to Spruce Ave ·Redesign of fiber network assignments from Corp Yard to City Police Department ·BART and SFPUC Permit Coordination The revised Task 3 Design budget has been expended as of 11/30/23. To complete the project, the City has requested Kimley-Horn provide additional design services for finalize the Invitation For Bid (IFB) construction documents (Task 3) and provide Design Services During Construction (Task 4) We have prepared the following tables and assumptions for your review and consideration. Task 3 Prepare PS&E documents To complete the project, the City has requested that Kimley-Horn prepare front-end contract specification documents, revise the 100% PS&E with additional intercept pull boxes and manholes for the existing fiber conduit; revise communication connections at EOC/Fire Station 61; develop base-bid and additive-alternate project limits to match available funding scenarios; incorporate City specification comments and permit coordination requirements; and prepare encroachment permit application for San Mateo County. The table below summarizes the additional effort and assumptions for Task 3 (Prepare PS&E Documents) Exhibit B 103 Page 2 kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Task 3 Prepare PS&E Documents (post 100% PS&E services) Work Items (#) Assumptions –see below PM PIC/QC Sr Prof I Analyst II Analyst I Support Total Prepare Front-End Specifications 1 ---4 12 ------17 Prepare Revised 100% PS&E Documents 2 ---4 8 4 ---18 Additional Project Management/Meetings 2 ---2 2 ---2 8 (2) County Permit Coordination 1 ---2 12 ---2 17 IIG manhole use coordination (2/8/24 - Monthly Meeting)1 ---1 6 ------6 (5) Add Manholes and Details to Westborough (2/13/24 -Email)1 ---2 8 ------11 Additional 100% Comments Markup (2/14/24)2 ---8 16 ------26 (6) Fire Station EOC New conduit connection (2/15/24 - Email)1 ---2 10 ------13 Corp Yard Pullbox upgrade, fiber route comments (2/15/24 - Email)1 ---2 4 ------7 Update Cost Estimate per design comments 1 ---2 4 ------7 Spec Revisions (2/7/24 - Email)2 ---12 4 ------18 Final Bid Plans (IFB)2 ---4 4 4 4 18 Contingency (additional comments)4 ---8 24 ---4 36 Task 3 Total Hours 21 0 53 108 8 12 212 Labor Rate (7/1/23-6/20/24)$310 $310 $240 $185 $165 $125 Task 3 Total Cost $6,510 $-0-$12,720 $19,980 $1,320 $1,500 $42,030 Task 3 Assumptions (1)One round of editorial comments on revised 100% PS&E-revision2 prior to preparing Bid PS&E (2)One round of County comments on permit application. (KH to prepare encroachment permit for new manholes and lane closure permit for work in County ROW) (3)No Caltrans encroachment permit required: No new underground work in Caltrrans ROW and fiber installation can be done without encroaching in Caltrans ROW. Contractor to prepare and submit traffic control plan and coordinate with Caltrans during construction. (4)Contractor to prepare and submit traffic control plans for work in South San Francisco, Caltrans, County, Daly City, and San Bruno (5)Use Manhole Details provided by City. (6)Fire Station new conduit routing per City mark-up. Additional field investigation by KH not included - will rely on building as-builts and City staff for field conditions. 104 Page 3 kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Task 4 Design Support during Bidding and Construction The City has requested Kimley-Horn provide design support during bidding and construction per 3/6/24 email. The table below summarizes the additional effort and assumptions for Task 4 (Design Support during Bidding and Construction).p Task 4 Design Support during Bidding and Construction Work Items PM PIC/QC Sr Prof I Analyst II Analyst I Support Total 4.1 Design Support during Bidding 4 2 12 24 ---4 46 Assist in responding to questions during the bid process (a)2 1 8 8 ---2 Assist in preparing any addendum (revised plans, revised technical specifications, revised quantities) (b)2 1 4 16 ---2 4.2 Design Support during Construction 12 8 56 65 ---19 159 Convert the “Bid” set of documents to the “Conformed for Construction” set of documents (Plans and Technical Specifications) 1 1 4 8 ---2 Attend Pre-Con meeting and Weekly Construction Progress meetings (c)4 10 ---4 Review Submittals 2 2 8 16 ---2 Review RFI’s 2 2 16 8 ---2 Permits (i),(ii)8 8 ---0 Assist in preparing revised drawings/details for contract change orders 2 2 8 16 ---5 Convert the red-lined (as-built) drawings to conformed set of plans 1 1 2 8 ---4 4.3 Design Support during Closeout 2 2 8 8 ---2 22 Punch list and Acceptance Testing Support (e)2 2 8 8 ---2 Task 4 Total Hours 18 12 76 96 0 25 227 Labor Rate (7/1/23-6/20/24) $310 $310 $240 $185 $165 $125 Task 4 Total Cost $5,580 $3,720 $18,240 $17,760 $0 $3,125 $48,425 Task 4 Budget $48,425 Task 4 Assumptions (a) attend one meeting, response to up to two sets of bid questions. (b) prepare up to two bid addendums (c) assume up to 10 meetings (d) prepare up to four revised drawings/details (e) attend one meeting, review fiber test results and up to one set of corrections i. Construction support – include extra support for excavation (manholes – will they fit where proposed ii.CM team can take on TCP review and Permit oversight 105 Page 4 kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Budget Amendment Summary Based on the above scope, Kimley-Horn is requesting a total additional budget of $90,455 allocated among Task 3 (Prepare PS&E Documents) and Task 4 (Design Support during Bidding and Construction). The revised total contract budget is $240,115. See below for summary of changes cost table. Task Original Budget Revised Budget (Design Changes) Budget Amend 1 (3/26/24) Task 1 – Project Management $9,810 $9,810 $9.810 Task 2 –Data Collection and Conceptual Design $26,620 $27,712.50 $27,712.50 Task 3 –Prepare PS&E Documents $84,190 $110,937.50 $152,967.50 Task 4 –Design Support During Bidding and Construction $27,840 $ -0-$48,425 Other Direct Costs $1,200 $1,200 $1,200 TOTAL $149,660 $149,660 $240,115 We appreciate your consideration of the additional budget for completion of the project. Please contact me if you have any questions or need further clarification on our request. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Elbert K. Chang, P.E. Project Manager RCE #61548 106 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 3/18/2024 Edgewood Partners Ins.Center/Greyling 3780 Mansell Rd.Suite 370 Alpharetta GA 30022 Jerry Noyola 7702207699 greylingcerts@greyling.com National Union Fire Ins Co of Pittsburg 19445 KIMLASS Allied World Assurance Co (U.S.)Inc.19489Kimley-Horn and Associates,Inc. 421 Fayetteville Street,Suite 600 Raleigh,NC 27601 New Hampshire Insurance Company 23841 Lloyd's of London 85202 295435957 A X 2,000,000 X 1,000,000 X Contractual Liab 25,000 2,000,000 4,000,000 X X GL5268169 4/1/2024 4/1/2025 4,000,000 A A 2,000,000 X X X CA4489663 (AOS) CA2970071 (MA) 4/1/2024 4/1/2024 4/1/2025 4/1/2025 B X X 5,000,000 X 03127930 4/1/2024 4/1/2025 5,000,000 X 10,000 C C X N WC015893685 (AOS) WC015893686 (CA) 4/1/2024 4/1/2024 4/1/2025 4/1/2025 2,000,000 2,000,000 2,000,000 D Professional Liability B0146LDUSA2404949 4/1/2024 4/1/2025 Per Claim Aggregate $2,000,000 $2,000,000 Re:Fiber Optic Cable Design &Expansion;Elbert Chang.The City of South San Francisco,its officers,employees,agents &volunteers are named as Additional Insureds with respects to General Liability where required by written contract.The above referenced liability policies with the exception of workers compensation &professional liability are primary &non-contributory where required by written contract.Should any of the above described policies be cancelled by the issuing insurer before the expiration date thereof,we will endeavor to provide 30 days'written notice (except 10 days for nonpayment of premium)to the Certificate Holder.Waiver of Subrogation in favor of Additional Insured(s)where required by written contract &allowed by law. City of South San Francisco;Tony Barrera 329 Miller Avenue South San Francisco CA 94080-0000 107 ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s)Location And Description Of Completed Operations COMMERCIAL GENERAL LIABILITY CG 20 37 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART POLICY NUMBER:526-81-69 ANY PERSON OR ORGANIZATION WHOM YOU BECOME OBLIGATED TO INCLUDE AS AN ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. PER THE CONTRACT OR AGREEMENT. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A.Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. CG 20 37 12 19 Page ofInsurance Services Office, Inc., 2018 1 1 108 POLICY NUMBER: ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s)Location(s) Of Covered Operations COMMERCIAL GENERAL LIABILITY CG 20 10 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. 526-81-69 ANY PERSON OR ORGANIZATION WHOM YOU BECOME OBLIGATED TO INCLUDE AS AN ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. PER THE CONTRACT OR AGREEMENT. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Insurance Services Office, Inc., 2018CG 20 10 12 19 Page of1 2 109 A.Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. Insurance Services Office, Inc., 2018 CG 20 10 12 19Pageof22 110 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-412 Agenda Date:4/24/2024 Version:1 Item #:10. Report regarding a resolution accepting the Single Audit report for Fiscal Year 2022-23 (Karen Chang, Finance Director) RECOMMENDATION Staff recommends that the City Council accept the Single Audit Report for the City of South San Francisco for the fiscal year ended June 30, 2023. BACKGROUND/DISCUSSION Background: Federal regulations mandate that any local agency receiving or expending $750,000 or more in combined federal grant funds in a fiscal year,either directly or indirectly,is subject to a separate audit on those programs. This threshold was reached in fiscal year 2022-23 and,therefore,a separate Single Audit report was required. Maze and Associates (Maze),who also performed the City’s financial audit,conducted the Single Audit for the fiscal year 2022-23. Analysis The City incurred a total of $3,500,048 in federal expenditures during fiscal year 2022-23 that fell under the parameters of the audit.The auditor identified two major programs to be audited,1)Coronavirus State and Local Fiscal Recovery Funds and 2)Community Development Block Grants/Entitlement Grants and COVID- 19 Community Development Block Grants/Entitlement Grants-CV (CDBG). As required under the Single Audit Act,this report contains a schedule of Federal Financial Assistance (SEFA) that summarizes Federal grant activities in the City of South San Francisco for the fiscal year.The report also comments on either compliance with Federal assistance regulations or recommendations regarding the City’s accounting practices. The auditor issued the report with an unmodified opinion and two reported significant deficiencies in internal control over compliance and no material weakness in internal control for the Federal awards programs being audited. The City’s responses are attached to this report. The noted significant deficiencies were due to discrepancies in 1)drawdown requests were not submitted in a timely fashion and 2)City did not report the 1st tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act (FFATA)Subaward Reporting System (FSRS).These issues were mainly due to staff turnover in both the Finance and Economic &Community Development (ECD)Departments.Both Finance and ECD are working collaboratively to ensure timely drawdowns moving forward and implement a process to comply with the FFATA reporting requirements. FISCAL IMPACT City of South San Francisco Printed on 4/19/2024Page 1 of 2 powered by Legistar™111 File #:24-412 Agenda Date:4/24/2024 Version:1 Item #:10. There is no fiscal impact resulting from the acceptance of this report. CONCLUSION Staff recommend that the City Council formally accepts this report. Attachments: 1.Single Audit Report for the Year Ended June 30, 2023 2.Current year Corrective Action Plan (CAP) 3.Summary schedule of prior audit findings and corrective action City of South San Francisco Printed on 4/19/2024Page 2 of 2 powered by Legistar™112 CITY OF SOUTH SAN FRANCISCO SINGLE AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 2023 113 This Page Left Intentionally Blank 114 CITY OF SOUTH SAN FRANCISCO SINGLE AUDIT REPORT For The Year Ended June 30, 2023 TABLE OF CONTENTS Page Schedule of Findings and Questioned Costs .............................................................................. 1 Section I – Summary of Auditor’s Results ......................................................................... 1 Section II – Financial Statement Findings .......................................................................... 2 Section III – Federal Award Findings and Questioned Costs ............................................. 2 Schedule of Expenditures of Federal Awards ............................................................................ 5 Notes to the Schedule of Expenditures of Federal Awards ....................................................... 7 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ................... 9 Independent Auditor's Report on Compliance for Each Major Program and on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance .......................... 11 115 This Page Left Intentionally Blank 116 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended June 30, 2023 SECTION I – SUMMARY OF AUDITOR’S RESULTS SECTION I—SUMMARY OF AUDITOR’S RESULTS Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP Unmodified Internal control over financial reporting: •Material weakness(es) identified?Yes X No •Significant deficiency(ies) identified?Yes X None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major federal programs: •Material weakness(es) identified?Yes X No •Significant deficiency(ies) identified?X Yes None Reported Type of auditor’s report issued on compliance for major federal programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? X Yes No Identification of major program(s): Assistance Listing Number(s) Name of Federal Program or Cluster 14.218 CDBG - Entitlement Grants Cluster Community Development Block Grants/Entitlement Grants COVID-19 - Community Development Block Grants/Entitlement Grants- CV 21.027 COVID-19 – Coronavirus State and Local Fiscal Recovery Fund Dollar threshold used to distinguish between type A and type B programs:$750,000 Auditee qualified as low-risk auditee? Yes X No 1 117 SECTION II – FINANCIAL STATEMENT FINDINGS Our audit did not disclose any significant deficiencies, material weaknesses or instances of noncompliance material to the basic financial statements. We have also issued a separate Memorandum on Internal Control dated December 27, 2023, which is an integral part of our audits and should be read in conjunction with this report. SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Our audit disclosed the following findings and questioned costs required to be reported in accordance with Uniform Guidance. Finding Reference Number: SA 2023-001 Cash Management Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: :24 CFR 570.902 indicates that the Department of Housing and Urban Development will review the performance of each entitlement, HUD-administered small cities, and Insular Areas recipient to determine whether each recipient is carrying out its CDBG-assisted activities in a timely manner. One of the factors in determining timeliness is the timing of the use of entitlement grant funds and the amount of undisbursed entitlement grant funds that remain in the Integrated Disbursement Information System (IDIS). Therefore, the City should submit drawdown requests in the IDIS system throughout the fiscal year as costs are incurred. Those drawdown requests should be completed at least quarterly, depending on the volume of program activity, to improve the cash management for the program and to match expenditures with associated revenues throughout the fiscal year. Condition: During our testing of CDBG grant drawdown requests during fiscal year 2023, we noted that a drawdown made in February 2023 was for September 2022 expenditures and an August 2023 drawdown was for February 2023 expenditures. The City submitted the drawdown requests in the IDIS well over three months after the program expenditures were incurred. We also noted that the City did not submit a drawdown for fiscal year 2023 for program expenditures we tested totaling $121,242. Effect: The City is not matching expenditures with associated revenues throughout the fiscal year as expenditures are incurred and is at risk of being out of compliance with the provisions of 24 CFR 570.902. Cause: We understand that the drawdowns were delayed due to staff turnover. Recommendation: The City should develop procedures to ensure that drawdown requests are submitted more frequently, at least on a quarterly basis, and should requests reimbursement for the program expenditures noted above as soon as possible. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. 2 118 SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS (Continued) Finding Reference Number: SA2023-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (FFATA) (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252 that are codified in 2 CFR Part 170, direct recipients of grants are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Subawards that are entered into the FSRS System should be maintained so that any amendments to the subawards are also reflected in the system. Condition: We selected two of the City’s subawards for testing of the reporting on the FSRS. The two subawards selected were both more than $30,000. City staff was not able to provide documentation that the subawards were reported in the FSRS. Cause: We understand that the FFATA reporting was not completed due to staff turnover. Effect: The City is not in compliance with the FFATA reporting requirements. Identification as a repeat finding: Yes, since 2022 Recommendation: The City should review all first-tier subaward agreements of $30,000 or more to ensure that FFATA reporting is completed. In addition, the City should develop procedures to ensure that FFATA reporting is accurate at all times and reflects any contract amendments and final subaward funding amounts. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. 3 119 This Page Left Intentionally Blank 120 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Fiscal Year Ended June 30, 2023 Federal Assistance Pass-Through Pass-Through Federal Grantor/ Listing Identifying To Federal Pass-Through Grantor/Program or Cluster Title Number Number Subrecipients Expenditures Department of Housing and Urban Development Direct Program: CDBG - Entitlement Grants Cluster Community Development Block Grants/Entitlement Grants 14.218 $90,133 $318,921 COVID-19 - Community Development Block Grant/Entitlement Grants-CV 14.218 70,744 95,922 Pass-Through Program From: City of Daly City Community Development Block Grants/Entitlement Grants 14.218 Not Available 6,943 Program Subtotal 160,877 421,786 Pass-Through Program From: County of San Mateo Home Investment Partnerships Program 14.239 Not Available 15,460 Total Department of Housing and Urban Development 160,877 437,246 Department of Agriculture Pass-Through Program From: California Department of Education Child and Adult Care Food Program (CACFP) 10.558 Not Available 20,978 Department of Commerce - Economic Development Administration Direct Program Economic Development Cluster: Economic Adjustment Assistance 11.307 276,125 Department of Justice Direct Program: Equitable Sharing Program - Narcotics Task Force 16.922 128,438 Department of Labor Direct Program: Community Project Funding / Congressionally Directed Spending Economic Advancement Center - Workforce Development 17.289 38,788 Department of Transportation Pass Through Program From: California State Department of Transportation Highway Planning and Construction (Federal-Aid Highway Program) Grand Blvd Project Phase 3 20.205 CML-5177 (040) 141,545 Commercial and Spruce Signalized Intersection 20.205 HSIPL-5177 (041) 55,197 Pedestrian Improvements, 3 Intersections 20.205 HSIPL-5177 (043) 18,401 E101 Transit Shelter and Bulb Turnout 20.205 CRRSAL-5177 (047) 5,467 Program Subtotal 220,610 California Office of Traffic Safety Highway Safety Cluster: State and Community Highway Safety FY 2022/23 OTS STEP Grant 20.600 PT23180 55,523 Total Department of Transportation 276,133 Department of the Treasury Direct Program Equitable Sharing Program Narcotics Task Force - Asset Forfeiture Fund 21.016 237,555 COVID-19 - Coronavirus State and Local Fiscal Recovery Funds 21.027 1,995,741 Total Department of Treasury 2,233,296 Department of Aging Pass-Through Program From: County of San Mateo Aging Cluster: Special Programs for the Aging - Title III, Part B - Grants for Supportive Services and Senior Centers Adult Day Care 93.044 57000-FY23-R078984J 33,007 Transportation 93.044 57000-FY23-R078984J 11,068 Special Programs for the Aging, Title III, Part C, Nutrition Services Congregate Nutrition 93.045 57000-FY23-R078984J 25,000 Total Department of Aging 69,075 (Continued) 5 121 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Fiscal Year Ended June 30, 2023 Federal Assistance Pass-Through Pass-Through Federal Grantor/ Listing Identifying To Federal Pass-Through Grantor/Program or Cluster Title Number Number Subrecipients Expenditures Department of Homeland Security Pass-Through Program From: City and County of San Francisco Homeland Security Grant Program Urban Area Security Initiative USAR Response Vehicle Equipment Upgrades 97.067 FY 2021 UASI - SSFFD 19,969 Total Expenditures of Federal Awards $160,877 $3,500,048 California Department of Aging GrantAward (Non-Federal) OAA Title III C1 CongregateNutrition 57000-FY23-R078984J $5,000 See Accompanying Notes to Schedule of Expenditures of Federal Awards and California Department of Aging Award 6 122 CITY OF SOUTH SAN FRANCISCO NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND CALIFORNIA DEPARTMENT OF AGING AWARD For the Year Ended June 30, 2023 NOTE 1 – REPORTING ENTITY The Schedule of Expenditure of Federal Awards (the Schedule) includes expenditures of federal awards for the City of South San Francisco, California, and its component units as disclosed in the notes to the Basic Financial Statements, except for federal awards of the South San Francisco Conference Center Authority (Authority). Federal awards expended by this entity, if any, are excluded from the Schedule and are subject to a separate Single Audit performed by other auditors. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements, regardless of the measurement focus applied. The governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. The proprietary and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Expenditures of Federal Awards reported on the Schedule are recognized when incurred. NOTE 3 – INDIRECT COST ELECTION The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. NOTE 4 – CALIFORNIA DEPARTMENT OF AGING FUNDED EXPENDITURES During the fiscal year ended June 30, 2023, the City received the following grant from the State of California Department of Aging: State Funded Expenditures Title III C1 - Congregate Nutrition State #57000-FY23-R078984J $5,000 7 123 This Page Left Intentionally Blank 124 INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Members of the City Council City of South San Francisco, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of South San Francisco as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated December 27, 2023. Our report includes a reference to other auditors who audited the financial statements of the South San Francisco Conference Center Authority, as described in our report on the City’s financial statements. This report does not include the results of the other auditors’ testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. Our report also included an emphasis of a matter paragraph disclosing the implementation of new accounting principles. Report on Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified. 9 125 Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We have also issued a separate Memorandum on Internal Control dated December 27, 2023, which is an integral part of our audit and should be read in conjunction with this report. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Pleasant Hill, California March 28, 2024 10 126 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE To the Honorable Members of the City Council City of South San Francisco, California Report on Compliance for Each Major Federal Program Opinion on Each Major Federal Program We have audited South San Francisco’s compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2023. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying Schedule of Findings and Questioned Costs. The City of South San Francisco's basic financial statements include the operations of the South San Francisco Conference Center Authority, which received no federal awards during the year ended June 30, 2023. Our audit, described below, did not include the operations of the Authority, because the Authority engaged other auditors to perform an audit of compliance. In our opinion, the City complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2023. Basis for Opinion on Each Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (Government Auditing Standards); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination of the City’s compliance with the compliance requirements referred to above. 11 127 Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules and provisions of contracts or grant agreements applicable to the City’s federal programs. Auditor’s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material, if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program as a whole. In performing an audit in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance, we: •Exercise professional judgment and maintain professional skepticism throughout the audit. •Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. •Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Other Matters The results of our auditing procedures disclosed instances of noncompliance which are required to be reported in accordance with the Uniform Guidance and which are described in the accompanying Schedule of Findings and Questioned Costs as items SA2023-001 and SA2023-002. Our opinion on each major federal program is not modified with respect to these matters. Government Auditing Standards require the auditor to perform limited procedures on the City’s response to the noncompliance findings identified in our compliance audit described in the accompanying Schedule of Findings and Questioned Costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. 12 128 Report on Internal Control Over Compliance Our consideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be significant deficiencies. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying Schedule of Findings and Questioned Costs as items SA2023-001 and SA2023-002, to collectively be significant deficiencies. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards require the auditor to perform limited procedures on the City’s response to the internal control over compliance findings identified in our compliance audit described in the accompanying Schedule of Findings and Questioned Costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. 13 129 Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining funds information of the City as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 27, 2023, which contained an unmodified opinion on those financial statements. Our report includes a reference to other auditors who audited the discretely presented component unit financial statements of the South San Francisco Conference Center Authority, as of and for the year ended June 30, 2023, as described in our report on the City’s financial statements. Our report, in so far as it relates to the results of the other auditors, is based solely on the report of the other auditors. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated, in all material respects in relation to the basic financial statements as a whole. Pleasant Hill, California March 28, 2024 14 130 Page 1 of 2 SINGLE AUDIT FOR THE YEAR ENDED JUNE 30, 2023 CORRECTIVE ACTION PLAN FINANCIAL STATEMENT FINDINGS - CURRENT YEAR There were no financial statement findings in the current year. FEDERAL AWARD FINDINGS - CURRENT YEAR Finding Reference Number: SA 2023-001 Cash Management Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: 2023 Name(s) of the contact person: Karen Chang, Finance Director/Nell Selander ECD Director Corrective Action Plan: The Finance and Economic & Community Development Departments (ECD) are working collaboratively to ensure timely drawdowns moving forward. Over the past year, substantial improvements have been made to standard contracts with grantees, as well as the City’s CDBG Policies & Procedures Manual. Finance and ECD are working together to implement changes to the City’s policies to facilitate more timely drawdowns. While staff turnover and training has delayed this, the City is on-track to meet timeliness deadlines as defined by HUD. Anticipated Completion Date: July 1, 2024 131 Page 2 of 2 Finding Reference Number: SA2023-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: 2022 Name(s) of the contact person: Karen Chang, Finance Director/Nell Selander ECD Director Corrective Action Plan: The City was made aware of this finding during last year’s audit. While it was the City’s intention to implement and correct this finding during FY 2022-23, significant staff turnover in the Economic & Community Development (ECD) and Finance Departments prevented the timely completion of this task. The City has included a process for complying with the FFATA requirement in the newly approved CDBG Policies & Procedures Manual, which involves collaboration between ECD and Finance to ensure all sub-awards over $30,000, not just from the CDBG program, are entered into the FSRS system. This requirement will be met in FY 23-24. Anticipated Completion Date: July 1, 2024 132 Page 1 of 4 SINGLE AUDIT FOR THE YEAR ENDED JUNE 30, 2023 SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FINANCIAL STATEMENT FINDINGS - PRIOR YEAR Finding Reference Number: SA2022-001 - Schedule of Expenditures of Federal Awards (SEFA) Preparation Assistance Listing Number: 14.218, 14.239, 20.205 Assistance Listing Title: Community Development Block Grant/Entitlement Grants (CDBG) COVID-19 - Community Development Block Grants/Entitlement Grants- CV Home Investment Partnerships Program (HOME) Highway Planning and Construction (Federal-Aid Highway Program) Name of Federal Agency: Department of Housing and Urban Development Department of Transportation Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available HOME Pass Through #Not Available BPMP-5177 (039), HSIPL-5177 (043) Name of Pass-through Entity: City of Daly City, County of San Mateo, State of California Department of Transportation Fiscal Year of Initial Findings: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: Implemented 133 Page 2 of 4 FEDERAL AWARD FINDINGS - PRIOR YEAR Finding Reference Number: SA2022-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: The City was made aware of this finding during last year’s audit. While it was the City’s intention to implement and correct this finding during FY 2022-23, significant staff turnover in the Economic & Community Development (ECD) and Finance Departments prevented the timely completion of this task. The City has included a process for complying with the FFATA requirement in the newly approved CDBG Policies & Procedures Manual, which involves collaboration between ECD and Finance to ensure all sub-awards over $30,000, not just from the CDBG program, are entered into the FSRS system. This requirement will be met in FY 23-24. Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance with Program Rules and Regulations Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Nell Selander, ECD Director/ Karen Chang, Finance Director Current Status: City updated the CDBG Grant management manual and submitted formal response to HUD in June and August 2023. Based on the response from HUD on February 16, 2024, HUD reviewed and accepted City’s response as satisfactory and have closed their findings for 2023-01B & 2023-01C. Finding for 2023-01A remains open and HUD requested the City to provide additional documents to support the eligibility requirements. The City responded to HUD on March 8, 2024 to address their outstanding items under Finding 2023-01A. This item is currently under review by HUD. 134 Page 3 of 4 Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance with Program Rules and Regulations (Continued) Based on the response from HUD on February 16, 2024, HUD reviewed and accepted City’s response as satisfactory and have closed their findings for 2023-02A, 2023-02C, and 2023-02D. The finding for 2023-02B remains open pending clarification regarding the invoice date against a particular grant year. The City responded to HUD on March 8, 2024 to address their outstanding items under Finding 2023-01A. This item is currently under review by HUD. Based on the response from HUD on February 16, 2024, HUD reviewed and accepted City’s response as satisfactory and have closed their findings for 2023-03. Finding Reference Number: SA2022-004 - Financial Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director and Nell Selander, ECD Director Current Status: Implemented, for all except the 15011 report. However, it does not appear that separate reporting is required by HUD to comply with the 15011 reporting requirements for the year ended June 30, 2023. Therefore, this finding is considered implemented. Finding Reference Number: SA2022-005 - Cash Management – Draw Down of Community Development Block Grant Funds in Advance of Expenditures Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: Implemented 135 Page 4 of 4 Finding Reference Number: SA2022-006 - Subrecipient Monitoring Assistance Listing Number: 21.027 Assistance Listing Title: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds Name of Federal Agency: Department of the Treasury Federal Award Identification Number: EES4XJFTXC28 Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: Implemented 136 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-413 Agenda Date:4/24/2024 Version:1 Item #:10a. Resolution accepting the Single Audit Report for Fiscal Year 2022-23 WHEREAS,Federal regulations mandate that any local agency receiving or expending $750,000 or more combined in a fiscal year, either directly or indirectly, is subject to a separate audit on those programs; and WHEREAS, the City of South San Francisco reached this threshold in fiscal year 2022-23; WHEREAS, the City’s independent auditor conducted the Single Audit as of year ended June 30, 2023; and WHEREAS, the auditor has issued the Single Audit report with an unmodified opinion. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council accepts the results, attached herein, of the attached Single Audit report and its attachments. ***** City of South San Francisco Printed on 4/25/2024Page 1 of 1 powered by Legistar™137 CITY OF SOUTH SAN FRANCISCO SINGLE AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 2023 138 This Page Left Intentionally Blank 139 CITY OF SOUTH SAN FRANCISCO SINGLE AUDIT REPORT For The Year Ended June 30, 2023 TABLE OF CONTENTS Page Schedule of Findings and Questioned Costs .............................................................................. 1 Section I – Summary of Auditor’s Results ......................................................................... 1 Section II – Financial Statement Findings .......................................................................... 2 Section III – Federal Award Findings and Questioned Costs ............................................. 2 Schedule of Expenditures of Federal Awards ............................................................................ 5 Notes to the Schedule of Expenditures of Federal Awards ....................................................... 7 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ................... 9 Independent Auditor's Report on Compliance for Each Major Program and on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance .......................... 11 140 This Page Left Intentionally Blank 141 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended June 30, 2023 SECTION I – SUMMARY OF AUDITOR’S RESULTS SECTION I—SUMMARY OF AUDITOR’S RESULTS Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP Unmodified Internal control over financial reporting: •Material weakness(es) identified?Yes X No •Significant deficiency(ies) identified?Yes X None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major federal programs: •Material weakness(es) identified?Yes X No •Significant deficiency(ies) identified?X Yes None Reported Type of auditor’s report issued on compliance for major federal programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? X Yes No Identification of major program(s): Assistance Listing Number(s) Name of Federal Program or Cluster 14.218 CDBG - Entitlement Grants Cluster Community Development Block Grants/Entitlement Grants COVID-19 - Community Development Block Grants/Entitlement Grants- CV 21.027 COVID-19 – Coronavirus State and Local Fiscal Recovery Fund Dollar threshold used to distinguish between type A and type B programs:$750,000 Auditee qualified as low-risk auditee? Yes X No 1 142 SECTION II – FINANCIAL STATEMENT FINDINGS Our audit did not disclose any significant deficiencies, material weaknesses or instances of noncompliance material to the basic financial statements. We have also issued a separate Memorandum on Internal Control dated December 27, 2023, which is an integral part of our audits and should be read in conjunction with this report. SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Our audit disclosed the following findings and questioned costs required to be reported in accordance with Uniform Guidance. Finding Reference Number: SA 2023-001 Cash Management Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: :24 CFR 570.902 indicates that the Department of Housing and Urban Development will review the performance of each entitlement, HUD-administered small cities, and Insular Areas recipient to determine whether each recipient is carrying out its CDBG-assisted activities in a timely manner. One of the factors in determining timeliness is the timing of the use of entitlement grant funds and the amount of undisbursed entitlement grant funds that remain in the Integrated Disbursement Information System (IDIS). Therefore, the City should submit drawdown requests in the IDIS system throughout the fiscal year as costs are incurred. Those drawdown requests should be completed at least quarterly, depending on the volume of program activity, to improve the cash management for the program and to match expenditures with associated revenues throughout the fiscal year. Condition: During our testing of CDBG grant drawdown requests during fiscal year 2023, we noted that a drawdown made in February 2023 was for September 2022 expenditures and an August 2023 drawdown was for February 2023 expenditures. The City submitted the drawdown requests in the IDIS well over three months after the program expenditures were incurred. We also noted that the City did not submit a drawdown for fiscal year 2023 for program expenditures we tested totaling $121,242. Effect: The City is not matching expenditures with associated revenues throughout the fiscal year as expenditures are incurred and is at risk of being out of compliance with the provisions of 24 CFR 570.902. Cause: We understand that the drawdowns were delayed due to staff turnover. Recommendation: The City should develop procedures to ensure that drawdown requests are submitted more frequently, at least on a quarterly basis, and should requests reimbursement for the program expenditures noted above as soon as possible. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. 2 143 SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS (Continued) Finding Reference Number: SA2023-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (FFATA) (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252 that are codified in 2 CFR Part 170, direct recipients of grants are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Subawards that are entered into the FSRS System should be maintained so that any amendments to the subawards are also reflected in the system. Condition: We selected two of the City’s subawards for testing of the reporting on the FSRS. The two subawards selected were both more than $30,000. City staff was not able to provide documentation that the subawards were reported in the FSRS. Cause: We understand that the FFATA reporting was not completed due to staff turnover. Effect: The City is not in compliance with the FFATA reporting requirements. Identification as a repeat finding: Yes, since 2022 Recommendation: The City should review all first-tier subaward agreements of $30,000 or more to ensure that FFATA reporting is completed. In addition, the City should develop procedures to ensure that FFATA reporting is accurate at all times and reflects any contract amendments and final subaward funding amounts. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. 3 144 This Page Left Intentionally Blank 145 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Fiscal Year Ended June 30, 2023 Federal Assistance Pass-Through Pass-Through Federal Grantor/ Listing Identifying To Federal Pass-Through Grantor/Program or Cluster Title Number Number Subrecipients Expenditures Department of Housing and Urban Development Direct Program: CDBG - Entitlement Grants Cluster Community Development Block Grants/Entitlement Grants 14.218 $90,133 $318,921 COVID-19 - Community Development Block Grant/Entitlement Grants-CV 14.218 70,744 95,922 Pass-Through Program From: City of Daly City Community Development Block Grants/Entitlement Grants 14.218 Not Available 6,943 Program Subtotal 160,877 421,786 Pass-Through Program From: County of San Mateo Home Investment Partnerships Program 14.239 Not Available 15,460 Total Department of Housing and Urban Development 160,877 437,246 Department of Agriculture Pass-Through Program From: California Department of Education Child and Adult Care Food Program (CACFP) 10.558 Not Available 20,978 Department of Commerce - Economic Development Administration Direct Program Economic Development Cluster: Economic Adjustment Assistance 11.307 276,125 Department of Justice Direct Program: Equitable Sharing Program - Narcotics Task Force 16.922 128,438 Department of Labor Direct Program: Community Project Funding / Congressionally Directed Spending Economic Advancement Center - Workforce Development 17.289 38,788 Department of Transportation Pass Through Program From: California State Department of Transportation Highway Planning and Construction (Federal-Aid Highway Program) Grand Blvd Project Phase 3 20.205 CML-5177 (040) 141,545 Commercial and Spruce Signalized Intersection 20.205 HSIPL-5177 (041) 55,197 Pedestrian Improvements, 3 Intersections 20.205 HSIPL-5177 (043) 18,401 E101 Transit Shelter and Bulb Turnout 20.205 CRRSAL-5177 (047) 5,467 Program Subtotal 220,610 California Office of Traffic Safety Highway Safety Cluster: State and Community Highway Safety FY 2022/23 OTS STEP Grant 20.600 PT23180 55,523 Total Department of Transportation 276,133 Department of the Treasury Direct Program Equitable Sharing Program Narcotics Task Force - Asset Forfeiture Fund 21.016 237,555 COVID-19 - Coronavirus State and Local Fiscal Recovery Funds 21.027 1,995,741 Total Department of Treasury 2,233,296 Department of Aging Pass-Through Program From: County of San Mateo Aging Cluster: Special Programs for the Aging - Title III, Part B - Grants for Supportive Services and Senior Centers Adult Day Care 93.044 57000-FY23-R078984J 33,007 Transportation 93.044 57000-FY23-R078984J 11,068 Special Programs for the Aging, Title III, Part C, Nutrition Services Congregate Nutrition 93.045 57000-FY23-R078984J 25,000 Total Department of Aging 69,075 (Continued) 5 146 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Fiscal Year Ended June 30, 2023 Federal Assistance Pass-Through Pass-Through Federal Grantor/ Listing Identifying To Federal Pass-Through Grantor/Program or Cluster Title Number Number Subrecipients Expenditures Department of Homeland Security Pass-Through Program From: City and County of San Francisco Homeland Security Grant Program Urban Area Security Initiative USAR Response Vehicle Equipment Upgrades 97.067 FY 2021 UASI - SSFFD 19,969 Total Expenditures of Federal Awards $160,877 $3,500,048 California Department of Aging GrantAward (Non-Federal) OAA Title III C1 CongregateNutrition 57000-FY23-R078984J $5,000 See Accompanying Notes to Schedule of Expenditures of Federal Awards and California Department of Aging Award 6 147 CITY OF SOUTH SAN FRANCISCO NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND CALIFORNIA DEPARTMENT OF AGING AWARD For the Year Ended June 30, 2023 NOTE 1 – REPORTING ENTITY The Schedule of Expenditure of Federal Awards (the Schedule) includes expenditures of federal awards for the City of South San Francisco, California, and its component units as disclosed in the notes to the Basic Financial Statements, except for federal awards of the South San Francisco Conference Center Authority (Authority). Federal awards expended by this entity, if any, are excluded from the Schedule and are subject to a separate Single Audit performed by other auditors. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements, regardless of the measurement focus applied. The governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. The proprietary and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Expenditures of Federal Awards reported on the Schedule are recognized when incurred. NOTE 3 – INDIRECT COST ELECTION The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. NOTE 4 – CALIFORNIA DEPARTMENT OF AGING FUNDED EXPENDITURES During the fiscal year ended June 30, 2023, the City received the following grant from the State of California Department of Aging: State Funded Expenditures Title III C1 - Congregate Nutrition State #57000-FY23-R078984J $5,000 7 148 This Page Left Intentionally Blank 149 INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Members of the City Council City of South San Francisco, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of South San Francisco as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated December 27, 2023. Our report includes a reference to other auditors who audited the financial statements of the South San Francisco Conference Center Authority, as described in our report on the City’s financial statements. This report does not include the results of the other auditors’ testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. Our report also included an emphasis of a matter paragraph disclosing the implementation of new accounting principles. Report on Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified. 9 150 Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We have also issued a separate Memorandum on Internal Control dated December 27, 2023, which is an integral part of our audit and should be read in conjunction with this report. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Pleasant Hill, California March 28, 2024 10 151 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE To the Honorable Members of the City Council City of South San Francisco, California Report on Compliance for Each Major Federal Program Opinion on Each Major Federal Program We have audited South San Francisco’s compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2023. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying Schedule of Findings and Questioned Costs. The City of South San Francisco's basic financial statements include the operations of the South San Francisco Conference Center Authority, which received no federal awards during the year ended June 30, 2023. Our audit, described below, did not include the operations of the Authority, because the Authority engaged other auditors to perform an audit of compliance. In our opinion, the City complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2023. Basis for Opinion on Each Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (Government Auditing Standards); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination of the City’s compliance with the compliance requirements referred to above. 11 152 Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules and provisions of contracts or grant agreements applicable to the City’s federal programs. Auditor’s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material, if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program as a whole. In performing an audit in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance, we: •Exercise professional judgment and maintain professional skepticism throughout the audit. •Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. •Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Other Matters The results of our auditing procedures disclosed instances of noncompliance which are required to be reported in accordance with the Uniform Guidance and which are described in the accompanying Schedule of Findings and Questioned Costs as items SA2023-001 and SA2023-002. Our opinion on each major federal program is not modified with respect to these matters. Government Auditing Standards require the auditor to perform limited procedures on the City’s response to the noncompliance findings identified in our compliance audit described in the accompanying Schedule of Findings and Questioned Costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. 12 153 Report on Internal Control Over Compliance Our consideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be significant deficiencies. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying Schedule of Findings and Questioned Costs as items SA2023-001 and SA2023-002, to collectively be significant deficiencies. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards require the auditor to perform limited procedures on the City’s response to the internal control over compliance findings identified in our compliance audit described in the accompanying Schedule of Findings and Questioned Costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. 13 154 Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining funds information of the City as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 27, 2023, which contained an unmodified opinion on those financial statements. Our report includes a reference to other auditors who audited the discretely presented component unit financial statements of the South San Francisco Conference Center Authority, as of and for the year ended June 30, 2023, as described in our report on the City’s financial statements. Our report, in so far as it relates to the results of the other auditors, is based solely on the report of the other auditors. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated, in all material respects in relation to the basic financial statements as a whole. Pleasant Hill, California March 28, 2024 14 155 Page 1 of 2 SINGLE AUDIT FOR THE YEAR ENDED JUNE 30, 2023 CORRECTIVE ACTION PLAN FINANCIAL STATEMENT FINDINGS - CURRENT YEAR There were no financial statement findings in the current year. FEDERAL AWARD FINDINGS - CURRENT YEAR Finding Reference Number: SA 2023-001 Cash Management Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: 2023 Name(s) of the contact person: Karen Chang, Finance Director/Nell Selander ECD Director Corrective Action Plan: The Finance and Economic & Community Development Departments (ECD) are working collaboratively to ensure timely drawdowns moving forward. Over the past year, substantial improvements have been made to standard contracts with grantees, as well as the City’s CDBG Policies & Procedures Manual. Finance and ECD are working together to implement changes to the City’s policies to facilitate more timely drawdowns. While staff turnover and training has delayed this, the City is on-track to meet timeliness deadlines as defined by HUD. Anticipated Completion Date: July 1, 2024 156 Page 2 of 2 Finding Reference Number: SA2023-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/Entitlement Grants-CV Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-22-MC-06-0042 COVID-19 - B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: 2022 Name(s) of the contact person: Karen Chang, Finance Director/Nell Selander ECD Director Corrective Action Plan: The City was made aware of this finding during last year’s audit. While it was the City’s intention to implement and correct this finding during FY 2022-23, significant staff turnover in the Economic & Community Development (ECD) and Finance Departments prevented the timely completion of this task. The City has included a process for complying with the FFATA requirement in the newly approved CDBG Policies & Procedures Manual, which involves collaboration between ECD and Finance to ensure all sub-awards over $30,000, not just from the CDBG program, are entered into the FSRS system. This requirement will be met in FY 23-24. Anticipated Completion Date: July 1, 2024 157 Page 1 of 4 SINGLE AUDIT FOR THE YEAR ENDED JUNE 30, 2023 SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FINANCIAL STATEMENT FINDINGS - PRIOR YEAR Finding Reference Number: SA2022-001 - Schedule of Expenditures of Federal Awards (SEFA) Preparation Assistance Listing Number: 14.218, 14.239, 20.205 Assistance Listing Title: Community Development Block Grant/Entitlement Grants (CDBG) COVID-19 - Community Development Block Grants/Entitlement Grants- CV Home Investment Partnerships Program (HOME) Highway Planning and Construction (Federal-Aid Highway Program) Name of Federal Agency: Department of Housing and Urban Development Department of Transportation Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available HOME Pass Through #Not Available BPMP-5177 (039), HSIPL-5177 (043) Name of Pass-through Entity: City of Daly City, County of San Mateo, State of California Department of Transportation Fiscal Year of Initial Findings: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: Implemented 158 Page 2 of 4 FEDERAL AWARD FINDINGS - PRIOR YEAR Finding Reference Number: SA2022-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: The City was made aware of this finding during last year’s audit. While it was the City’s intention to implement and correct this finding during FY 2022-23, significant staff turnover in the Economic & Community Development (ECD) and Finance Departments prevented the timely completion of this task. The City has included a process for complying with the FFATA requirement in the newly approved CDBG Policies & Procedures Manual, which involves collaboration between ECD and Finance to ensure all sub-awards over $30,000, not just from the CDBG program, are entered into the FSRS system. This requirement will be met in FY 23-24. Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance with Program Rules and Regulations Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Nell Selander, ECD Director/ Karen Chang, Finance Director Current Status: City updated the CDBG Grant management manual and submitted formal response to HUD in June and August 2023. Based on the response from HUD on February 16, 2024, HUD reviewed and accepted City’s response as satisfactory and have closed their findings for 2023-01B & 2023-01C. Finding for 2023-01A remains open and HUD requested the City to provide additional documents to support the eligibility requirements. The City responded to HUD on March 8, 2024 to address their outstanding items under Finding 2023-01A. This item is currently under review by HUD. 159 Page 3 of 4 Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance with Program Rules and Regulations (Continued) Based on the response from HUD on February 16, 2024, HUD reviewed and accepted City’s response as satisfactory and have closed their findings for 2023-02A, 2023-02C, and 2023-02D. The finding for 2023-02B remains open pending clarification regarding the invoice date against a particular grant year. The City responded to HUD on March 8, 2024 to address their outstanding items under Finding 2023-01A. This item is currently under review by HUD. Based on the response from HUD on February 16, 2024, HUD reviewed and accepted City’s response as satisfactory and have closed their findings for 2023-03. Finding Reference Number: SA2022-004 - Financial Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director and Nell Selander, ECD Director Current Status: Implemented, for all except the 15011 report. However, it does not appear that separate reporting is required by HUD to comply with the 15011 reporting requirements for the year ended June 30, 2023. Therefore, this finding is considered implemented. Finding Reference Number: SA2022-005 - Cash Management – Draw Down of Community Development Block Grant Funds in Advance of Expenditures Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: Implemented 160 Page 4 of 4 Finding Reference Number: SA2022-006 - Subrecipient Monitoring Assistance Listing Number: 21.027 Assistance Listing Title: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds Name of Federal Agency: Department of the Treasury Federal Award Identification Number: EES4XJFTXC28 Fiscal Year of Initial Finding: June 30, 2022 Name(s) of the contact person: Karen Chang, Finance Director Current Status: Implemented 161 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-433 Agenda Date:4/24/2024 Version:1 Item #:11. Update on City Council 2024 Priorities for the quarter ending March 31, 2024 (Rich Lee, Assistant City Manager) RECOMMENDATION It is recommended that the City Council provide feedback to staff on the format,frequency,and overall content of the quarterly update of the City Council’s 2024 Priorities. BACKGROUND/DISCUSSION During the City Council retreat on January 27,2024,each City Councilmember discussed their individual priorities for 2024 and determined by consensus which priorities to include in the preliminary list.In the intervening time between the City Council retreat and this quarterly update,staff evaluated each priority in greater detail to determine various attributes, including: ·Projected Cost ·Targeted Completion Date ·Ranking ·Feasibility ·Lead Department(s) ·Supporting Department(s) The PowerPoint presentation,including as Attachment 1,presents each priority in descending order of recommended ranking -an “A”List,a “B”List,and a “C”List.Staff requests that the City Council provide feedback on the overall presentation of the quarterly priorities update,including ranking of specific priorities (i.e.the List that each priority is included)and the projected time frame.Staff requests concurrence on what priorities are achievable in 2024,as it is not feasible to make meaningful progress on every priority that the City Council reached consensus on during the January 2024 retreat. FISCAL IMPACT While providing staff with feedback on the City Council’s 2024 Priorities does not have any direct financial impact,each priority was evaluated to determine what resources are needed to bring the priority to fruition.In some cases,the associated resource is staff time,which is already reflected in the operating budget.In other cases,the associated resource is an additional cost that should be evaluated through the overall budget process and fiscal condition of the operating fund. RELATIONSHIP TO STRATEGIC PLAN The City Council’s collective 2024 Priorities are not limited to one specific element of the City’s Strategic Plan,but rather, the individual priorities are directly linked to at least one, if not multiple elements of the City’s Strategic Plan. CONCLUSION City Council feedback on the quarterly update for the 2024 City Council Priorities empowers staff to refine how the priorities are ranked and narrow the focus on achievable outcomes for 2024. Attachments Attachment 1 - City Council 2024 Priorities Q1 Update City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™162 City Council 2024 Priorities Q1 Update April 24, 2024 Rich Lee, Assistant City Manager 1 163 BACKGROUND HIGH MEDIUM LOW DISCUSSION 2 Council retreat January 2024 Consensus Priorities Resources Time Frame 164 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 3 Age-Friendly City Create action plan; establish task force; determine actionable items (including formation of new senior advisory committee). Absorbed into operating budget Kickoff May 2024 P&R to issue community survey prior to kickoff. 165 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 4 Childcare Design and construct expansion of Westborough Preschool. $9 million, which is included in prior CIP 2027 Award of contract for architect May 2024; anticipate groundbreaking in 2025 166 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 5 Communications Expand messaging methods, including text messages; Better communicate all of the things the City is doing. TBD December 2024 CMO is leading this effort; IT is leading the effort to update the City’s website 167 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 6 Community Development Wage Theft Ordinance Staff time, which is already a part of the operating budget. July 2024 In progress. ECD & CAO 168 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 7 Cultures United Expand Pride Event $25,000 June 1, 2024 DEI Officer is leading effort for Pride Event. SFGMC, Screaming Queens, and other attractions. 169 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 8 DEI Ensure initial years Racial & Social Equity Plan goals have been implemented. None Completed DEI Officer reviewed initial years Plan goals, and they have been achieved. 170 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 9 Finance Budget deep dive; Potential Business License Tax measure. BLT consultant - $30k; Election costs - TBD BLT updated analysis to be presented 5/22; If move forward with ballot measure, completion by August 2024 171 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 10 Finance Alternative plan if impact fees are taken away 200,000 for impact fee consultant December 2024 SCOTUS has delivered their decision. CAO is reviewing to determine next steps. 172 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 11 Finance Pension Funding Sustainability Staff time, which is included in the operating budget September 2024 Finance Department leading this effort. Current focus is on budget development. 173 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 12 Health & Wellness Mental/community wellness/crisis response team $256,000 for mental health clinician Depends on City Council budget priorities Allowable use of opioid settlement funds; SSFPD also applying for grant funds. HR working with EAP for peer support training and subcontracting with specialists for first responders. 174 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 13 Housing Anti-Displacement Roadmap $420,000 revised contract; $200,000 awarded December 2025 In process. ECD leading this effort. 175 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 14 Housing Right to legal counsel (part of Anti- Displacement Roadmap) Staff time December 2025 In process. Study in 2024. 176 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 15 Housing SRO/Mobile Home Protection Measures $15,000 in legal support August 2024 In process. ECD (lead) & CAO (supporting) 177 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 16 Housing Labor standard for development $25,000 for economic study TBD Complete Wage Theft Ordinance first 178 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 17 Land Use Ornamentation $75,000 included in 2023-24 mid-year budget; additional $125k requested for 2024-25 June 2025 Consultant RFP issued this week 179 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 18 Public Safety ALPR Expansion $1,800 in one-time installation cost; $36,000 in additional annual cost TBD Submitted for 2024-25 Budget; many other cities are adding ALPRs 180 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 19 Public Transportation Free Shuttle Upgrades $18,000 for app upgrades; $1,000 for QR stickers; 30 Simme seats in inventory to cover stops that do not have seating. July 2024 App upgrade in progress; QR stickers implemented; Simme seats can be installed in one month 181 BACKGROUND “A” LIST “B” LIST “C” LIST NEXT STEPS 20 Community Development Vacant City building use (including West Orange Library [WOL] and MSB) TBD December 2024 RFP has been published for WOL 182 BACKGROUND “A” LIST “B” LIST “C” LIST NEXT STEPS 21 Housing Acquisition | First right of refusal with Article 34 authorization via Measure AA for foreclosures Staff time; Anti-Displacement program will inform costs December 2025 Feasibility of first right of refusal will be considered as a part of Anti-Displacement Roadmap. 183 BACKGROUND “A” LIST “B” LIST “C” LIST NEXT STEPS 22 Housing Foxridge parcels TBD TBD City will continue to reach out to SSFUSD re: adjacent parcels 184 BACKGROUND “A” LIST “B” LIST “C” LIST NEXT STEPS 23 Illegal Dumping Clean SSF Campaign TBD June 2024 District 5 Clean Up Events with Rise SSF in April 2024 185 BACKGROUND “A” LIST “B” LIST “C” LIST NEXT STEPS 24 Public Health & Safety Engage with SSF Scavenger for customer service improvement $0 June 2024 CMO will lead this effort. 186 BACKGROUND “A” LIST “B” LIST “C” LIST NEXT STEPS 25 Code Enforcement Tobacco Ordinance Staff time and CAO ($ TBD) September 2024 County updated its ordinance to align with state law. If City wants County to enforce, we need to align with their ordinance. 187 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 26 Code Enforcement Tobacco Ordinance Staff time and CAO ($ TBD) September 2024 County updated its ordinance to align with state law. If City wants County to enforce, we need to align with their ordinance. 188 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 27 Housing Use of Commercial Linkage Fee for housing equity/partial ownership Staff time December 2024 ECD staff to produce a memo. 189 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 28 Housing Tax exempt housing (missing middle) Staff time December 2024 ECD staff to produce a memo. 190 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 29 Infrastructure Lighting study $5,117,188 TBD Lighting study presented to City Council on 2/28/24; Public Works to provide follow up presentation. 191 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 30 Long-Range Planning 5-year Strategic Plan TBD January 2025 Current plan covers up to two years. CMO will bring on a facilitator for 2025 City Council retreat. Their scope will include developing a 5-year plan. 192 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 31 Quality of Life Move Farmer’s Market Staff time, but dependent on prioritization/capacity. September 2024 DEI Officer is discussing with Farmer’s Market 193 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 32 Sustainability Microgrids TBD TBD Public Works to provide a memo 194 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 33 Sustainability Fireplace wood-burning ordinance Staff time | CAO cost December 2024 No county/city-wide ordinance banning wood-fire burning. Staff previously presented study session in January 2021. 195 BACKGROUND “A” LIST “B” LIST “C” LIST DISCUSSION 34 Sustainability Retail polystyrene/Styrofoam enforcement Staff time | CAO cost September 2024 Clarification: Ban on sale of polystyrene or enhancing enforcement of existing ordinance. DCM to provide outreach to retailers. 196 BACKGROUND “A” LIST “B LIST “C” LIST DISCUSSION 35 Provide feedback: • Frequency of updates • Ranking of priorities • Categorization • Targeted Completion • Format of presentation 197 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-121 Agenda Date:4/24/2024 Version:1 Item #:12. Report regarding a resolution approving the Community Advisory Committee Charter for the Residential and Commercial Anti-Displacement Roadmap. (Nori Dubon, Housing Fellow) RECOMMENDATION Staff recommends adopting a resolution approving the Community Advisory Committee Charter for the Residential and Commercial Anti-Displacement Roadmap (Roadmap). BACKGROUND/DISCUSSION At the January 10,2024 City Council meeting,Council approved a resolution authorizing the City Manager to execute a professional services agreement with HR&A Advisors,Inc.(HR&A)to prepare an Anti-Displacement Roadmap in an amount not to exceed $387,600.The multi-year effort,spanning two different fiscal years,is currently funded with $200,000 from the General Plan Maintenance Reserve.Funding to complete the effort will be drawn from housing funds,and will be presented to Council for approval with the Fiscal Year 2024-25 budget. The Roadmap includes research and data gathering,community engagement,and policy recommendations and reporting.For the community engagement portion of the scope of work,the consultant team will design, assemble,and manage the Community Advisory Committee (CAC)with broad representation of the residential and business communities in South San Francisco.The first step in establishing the CAC is drafting a charter to be approved by the City Council. CAC Mission and Scope of Work The charter for the CAC outlines the vision,objectives,timeline,membership guidelines,and expected outcomes for the committee.The CAC will represent South San Francisco business owners,residents, landlords, and subject matter experts from professional organizations and advocacy communities. The CAC will: ·Bring together property owners and tenants to find common ground and provide insight on what policy recommendations could be presented for City Council consideration; ·Examine anti-displacement measures that exist in other communities,including neighboring communities and the region; ·Provide input and feedback on consultant’s recommendations to Council regarding policies and programs to reduce and prevent displacement pressures; ·Discuss how specific policies would help mitigate displacement of city residents and businesses,to reduce the risk of displacement overall, and stabilize at-risk businesses and residents; ·Identify partnerships with community-based organizations,agencies,and social justice organizations to support the implementation of policy recommendations; and ·Collaborate with the community and other institutions/partners to develop successful models and best practices. City of South San Francisco Printed on 4/19/2024Page 1 of 4 powered by Legistar™198 File #:24-121 Agenda Date:4/24/2024 Version:1 Item #:12. CAC Composition Below is the breakdown of each category and suggested number of participants for the CAC. Representative Type Suggested Number of Participants Description Residential Landlord 2 Someone who leases residential units to tenants in South San Francisco. This may include small-, mid-, and large- size market rate and affordable housing landlords and developers.Example: An individual who leases properties to tenants in South San Francisco. Residential Renter 2 Someone who rents a residential property in South San Francisco.Example: A tenant who lives in naturally occurring affordable housing in the Downtown. Local Business Owner/Business Organization 3 Someone who owns or manages businesses in South San Francisco that sell goods or services to individuals on site at their business location (businesses may include small, medium, and larger scale organizations) and/or someone affiliated with an organization that provides support to local businesses, such as a merchant’s association, business improvement district, chamber of commerce, or similar organization. Business owners should be operating for 5+ years and have an active business license.Example: This can include someone who is a member of South San Francisco’s Chamber of Commerce or someone who has owned a small business in South San Francisco for more than five years and currently has an active business license. There will be an effort to select businesses in three different sectors. Real Estate Professional 1 Someone who actively participates in the buying, selling, or leasing of residential and/or commercial real estate in South San Francisco; and/or someone who actively participates in the operations, management, or administration of residential or commercial units in South San Francisco.Example: An experienced and locally active member representative from San Mateo County Association of Realtors (SAMCAR) or the California Apartment Association (CAA). Community-Based Organization 1 Someone affiliated with a community-based organization or local human service organization that supports individuals in securing housing, providing support to local businesses, and/or other services.Example: Representative from organizations like YMCA with regular access to tenants in need. Commercial Landlord 1 Someone who leases commercial units to business tenants in South San Francisco. Mayor or Councilmember 1 Serving as Chair of the committee. Total 11 City of South San Francisco Printed on 4/19/2024Page 2 of 4 powered by Legistar™199 File #:24-121 Agenda Date:4/24/2024 Version:1 Item #:12. Representative Type SuggestedNumber ofParticipants DescriptionResidential Landlord 2 Someone who leases residential units to tenants in SouthSan Francisco. This may include small-, mid-, and large-size market rate and affordable housing landlords anddevelopers.Example: An individual who leases propertiesto tenants in South San Francisco.Residential Renter 2 Someone who rents a residential property in South SanFrancisco.Example: A tenant who lives in naturallyoccurring affordable housing in the Downtown.Local BusinessOwner/BusinessOrganization 3 Someone who owns or manages businesses in South SanFrancisco that sell goods or services to individuals on siteat their business location (businesses may include small,medium, and larger scale organizations) and/or someoneaffiliated with an organization that provides support tolocal businesses, such as a merchant’s association, businessimprovement district, chamber of commerce, or similarorganization. Business owners should be operating for 5+years and have an active business license.Example: Thiscan include someone who is a member of South SanFrancisco’s Chamber of Commerce or someone who hasowned a small business in South San Francisco for morethan five years and currently has an active businesslicense. There will be an effort to select businesses in threedifferent sectors.Real EstateProfessional 1 Someone who actively participates in the buying, selling,or leasing of residential and/or commercial real estate inSouth San Francisco; and/or someone who activelyparticipates in the operations, management, oradministration of residential or commercial units in South San Francisco.Example: An experienced and locally active member representative from San Mateo County Association of Realtors (SAMCAR) or the California Apartment Association (CAA). Community-Based Organization 1 Someone affiliated with a community-based organization or local human service organization that supports individuals in securing housing, providing support to local businesses, and/or other services.Example: Representative from organizations like YMCA with regular access to tenants in need. Commercial Landlord 1 Someone who leases commercial units to business tenants in South San Francisco. Mayor or Councilmember 1 Serving as Chair of the committee. Total 11 CAC Membership Marketing & Outreach Strategy Following the approval of the CAC Charter,Staff will work with the City Clerk’s office to conduct outreach efforts for the recruitment process.Staff will use the “Boards and Commissions Application”for recruitment purposes and include an additional form to request that each applicant self-select the group they want to represent on the committee and their Council District.Although not mandated,an effort will be made to ensure representation across the five City Council districts if possible. City staff and the City’s project consultant will create and implement a comprehensive awareness campaign. This will involve drafting tailored content specifically designed for various platforms,a dedicated webpage or announcement on the City's website,social media posts,emails to appropriate mailing lists,and a press release. City staff will also share the information with stakeholder groups through appropriate communication channels: word of mouth,emails to distribution lists,written letters,and at public events such as City Council meetings or City Commission meetings.The awareness campaign should be launched four weeks before the application period opens. During the application period,regular social media posts will be made to provide ongoing reminders and updates,especially as the application deadline approaches.Additionally,City staff will hold at least one brief public information session.This hybrid meeting (can be attended in person or virtually)will provide interested individuals with an understanding of the CAC’s purpose and their potential roles as members,as well as an overview of the application and selection process. A sample application,the supplemental form,and marketing strategy are attached to the staff report.CAC meetings will be held in person in South San Francisco on a monthly basis. Additional Community Outreach for Roadmap Input The consultant and staff have also discussed additional outreach efforts to ensure a wide range of data.In addition to the CAC,HR&A will now conduct additional community outreach efforts to collect feedback from both residential and commercial community members.HR&A,along with the support of community outreach specialists Kearns &West,will conduct additional community outreach efforts to complement the data gathered throughout the CAC meetings.This additional outreach will give community members who are non-members of the CAC an opportunity to weigh in on the factors affecting commercial and residential displacement in South San Francisco. HR&A will conduct two rounds of general in-person engagement to support research and policy development. The first round of engagement will help the consultant understand how displacement occurs in South San City of South San Francisco Printed on 4/19/2024Page 3 of 4 powered by Legistar™200 File #:24-121 Agenda Date:4/24/2024 Version:1 Item #:12. The first round of engagement will help the consultant understand how displacement occurs in South San Francisco and gain valuable insights and perspectives from community participants.The second round of engagement will help test conceptual policy frameworks and support for proposed recommendations.All community outreach efforts will be conducted in an inclusive manner,featuring multiple languages,childcare, and meals.HR&A will conduct outreach to community-based organizations,general outreach via flyers and social media posts, and direct outreach to community leaders identified by Staff. HR&A will create focus groups to collect information on small business trends and displacement pressures. Focus groups of 8-10 individuals from the South San Francisco small business community,intentionally selected from specific neighborhoods and sectors,will allow the team to probe more deeply into the causes, effects,and threats of commercial displacement.The consultant will work with the City and nascent Business Improvement District outreach to recruit participants,develop a detailed facilitation plan,and provide a financial incentive for participating to be reimbursed by the City.These focus groups will convene and engage through virtual meetings.For tabling events,the consultant will partner with a community-based organization to table at a scheduled event;table in a public place (such as on Grand or Linden Avenues or at Westborough Square) on a weekend day; or table at a community event such as the Orange Park Farmers Market. The Community Advisory Committee is one essential component of the Residential and Commercial Anti- Displacement Roadmap and the charter for the committee will establish the foundation and guidelines for the members. FISCAL IMPACT There is no fiscal impact to the City’s General Fund from adopting the recommended resolution. RELATIONSHIP TO STRATEGIC PLAN This contract assists in supporting the City of South San Francisco with its effort to prevent commercial and residential displacement and implements adopted programs of the Housing Element and General Plan. CONCLUSION Staff recommends adopting a resolution to have City Council approve the Community Advisory Committee Charter for the Residential and Commercial Anti-Displacement Roadmap. Attachments 1.CAC Charter 2.CAC Application 3.CAC Application - Supplemental Form 4.CAC Marketing Plan City of South San Francisco Printed on 4/19/2024Page 4 of 4 powered by Legistar™201 1 The City of South San Francisco’s Residential and Commercial Anti-Displacement Community Advisory Committee Charter Month Day, 2024 Mission The City of South San Francisco’s Residential and Commercial Anti-Displacement Community Advisory Committee (CAC) aims to: Bring together South San Francisco business owners, residents, landlords, and subject matter experts from professional organization and advocacy communities to identify residents and businesses susceptible to displacement; to discuss and provide feedback on policies and program recommendations that address displacement; and provide guidance to the City Council on resolving commercial and residential displacement pressures in South San Francisco. Objectives The CAC will discuss, examine, and provide input to inform the Anti-displacement Roadmap and policy recommendations. Input will be provided to the project consultants retained by the City to lead the Anti-Displacement Roadmap, which will be presented to City Council. The CAC will: •Bring together property owners and tenants to find common ground and provide insight on what policy recommendations could be presented for City Council consideration; •Examine anti-displacement measures that exist in other communities, including neighboring communities and the region; •Provide input and feedback on consultant’s recommendations to Council regarding policies and programs to reduce and prevent displacement pressures; •Discuss how specific policies would help mitigate displacement of city residents and businesses, to reduce the risk of displacement overall, and stabilize at-risk businesses and residents; •Identify partnerships with community-based organizations, agencies, and social justice organizations to support the implementation of policy recommendations; and •Collaborate with the community and other institutions/partners to develop successful models and best practices. Timeline and Expected Outcomes The City’s consultant team will be conducting outreach efforts to have community input guide the CAC’s workplan. The consultant will conduct two rounds of community meetings to support research and policy development. The first round of engagement will give insight and understanding on how displacement occurs in South San Francisco and gain valuable insights and perspectives 202 2 from the community. The second round of engagement will vet conceptual policy frameworks and evaluate support or resistance to proposed recommendations. The CAC Chair will provide updates on the Committee's progress during regular City Council meetings under Council Comments, at least once per quarter. The CAC will confirm milestones, track outcomes, and provide feedback to City staff and its consultants during the development and drafting of the report documenting findings and recommendations, guided by the following three-phased approach: Phase One: • Focused on information gathering with CAC Member introductions and a discussion of the foundation of the work ahead, including taking diverse feedback to develop a framework. • Review of key definitions including the CAC Charter, and mission, objectives, and an overview of the CAC workplan. • Consultants will prepare materials for the CAC and community to review in written and visual formats in advance of each CAC meeting. Phase Two: • Focused on sharing best practices, defining the priority issues and potential policy recommendations. Ideally, there will be some consensus on a draft set of recommendations for policy and program interventions for City Council approval. Phase Three: • Focused on refinement of recommendations, development of implementation plans, and review of the final report. • Consultant and City staff will prepare and deliver the final report to the South San Francisco City Council, at their discretion. The Committee’s efforts are guided by the following goals in the City’s adopted and certified Housing Element and General Plan: • The City of South San Francisco will strive to maintain and preserve existing housing resources, including both affordable and market-rate units. • South San Francisco values diversity and strives to ensure that all households have equal access to the city’s housing resources. • South San Francisco will promote the revitalization and redevelopment of commercial districts to encourage economic growth, while supporting existing small business owners, including mom-and-pop shops, in the district from being displaced. Community Advisory Committee Membership The CAC will be comprised of ten (10) local community representatives plus the Committee Chair. The Mayor, or their Councilmember designee, will serve as the Chair of the Committee. The membership of the committee will include private, public, and nonprofit sectors with members from the tenant, housing provider, and locally owned business communities. 203 3 The CAC meetings will be facilitated by the City’s consultant team hired to lead the Anti- Displacement Roadmap effort. If a representative is currently responding to a City of San Francisco RFP or RFQ, they are not eligible to serve on the CAC. Service providers currently under contract with the City may serve on the CAC. Paid members of a professional organization or non-profit organization are eligible to serve on the CAC given they will provide expertise. Representatives should be classified in the following categories below: Representative Type Suggested Number of Participants Description Residential Landlord 2 Someone who leases residential units to tenants in South San Francisco. This may include small-, mid-, and large- size market rate and affordable housing landlords and developers. Example: An individual who leases properties to tenants in South San Francisco. Residential Renter 2 Someone who rents a residential property in South San Francisco. Example: A tenant who lives in naturally occurring affordable housing in the Downtown. Local Business Owner/Business Organization 3 Someone who owns or manages businesses in South San Francisco that sell goods or services to individuals on site at their business location (businesses may include small, medium, and larger scale organizations) and/or someone affiliated with an organization that provides support to local businesses, such as a merchant’s association, business improvement district, chamber of commerce, or similar organization. Business owners should be operating for 5+ years and have an active business license. Example: This can include someone who is a member of South San Francisco’s Chamber of Commerce or someone who has owned a small business in South San Francisco for more than five years and currently has an active business license. There will be an effort to select 204 4 businesses in three different sectors. Real Estate Professional 1 Someone who actively participates in the buying, selling, or leasing of residential and/or commercial real estate in South San Francisco; and/or someone who actively participates in the operations, management, or administration of residential or commercial units in South San Francisco. Example: An experienced and locally active member representative from San Mateo County Association of Realtors (SAMCAR) or the California Apartment Association (CAA). Community-Based Organization 1 Someone affiliated with a community-based organization or local human service organization that supports individuals in securing housing, providing support to local businesses, and/or other services. Example: Representative from organizations like YMCA with regular access to tenants in need. Commercial Landlord 1 Someone who leases commercial units to business tenants in South San Francisco. Mayor or Councilmember 1 Serving as Chair of the committee. Total 11 Should an appointed member resign or fail to participate in three or more meetings during the term of the CAC, the City Council can, at their discretion, remove non-participating member(s) and appoint member(s) to ensure a robust and productive Community Advisory Committee that has at least nine participating members. Authority The South San Francisco Residential and Commercial Anti-Displacement Community Advisory Committee is created pursuant to provisions of the South San Francisco City Council handbook governing City Council structure and administration. Specifically, the “Council Committees” section of the Handbook authorizes the City Council to form ad hoc committees from time to time to address special concerns of short duration and appoint council members thereto (Handbook pp. 7-8). The term of the Community Advisory Committee is temporary, with the Community Advisory Committee charged to conclude its work by December 31, 2025, after which the Community 205 5 Advisory Committee shall be automatically dissolved. Meetings The Community Advisory Committee shall meet as necessary, up to ten meetings. • Members are expected to attend CAC meetings. All meetings will be held in person in South San Francisco on a monthly basis. • Committee members are expected to review meeting materials in advance and be prepared to contribute insights and expertise. • Committee members will agree and adhere to ground rules established for the Committee to provide the framework for collaboration, discussion, and decision-making. • Committee members will bring the perspectives of the groups and communities they represent to discussions and decisions and are asked to confer with represented communities and interested parties between meetings. • Meeting notes or summaries from meetings will be provided within 14 days afterward to promote transparency and accountability with the public. 206 The City of South San Francisco Office of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650)877-8518 1 BOARDS AND COMMISSIONS APPLICATION APPLYING FOR (more than one may be selected) Bicycle and Pedestrian Advisory Committee* *Must be a resident of/or employed in South San Francisco Conference Center Authority -Business Representative *Must represent a Business in South San Francisco Business Name: _______________________________ Conference Center Authority -Community Representative Conference Center Authority -Hotel Representative* *Must represent a Hotel in South San Francisco Hotel Name: _________________________________ Cultural Arts Commission Equity and Public Safety Commission Housing Authority Housing Authority Tenant Commission* *Must be a resident of the Housing Authority Library Board Measure W Citizens’ Oversight Committee Parking Place Commission Parks & Recreation Commission Planning Commission Traffic Safety Commission APPLICANT INFORMATION Full Name: Last First M.I. Address: Street Address Apartment/Unit # City State ZIP Code Telephone: Email: 207 The City of South San Francisco Office of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650)877-8518 2 SUPPLEMENTAL QUESTIONNAIRE Why are you interested in serving as a Boards and Commissions member? What do you feel you could contribute? What qualifies you for this appointment? What is your vision for growth in South San Francisco? 208 The City of South San Francisco Office of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650)877-8518 3 SUPPLEMENTAL QUESTIONNAIRE What community activities are you presently involved in, or have been in the past? Are you currently receiving any form of compensation from the City for work performed? YES NO If yes, please explain: Do you have any relatives serving on Council, Boards, Commissions, or Committees or are otherwise employed by the City of South San Francisco? YES NO Name: Position: Relationship: WORK EXPERIENCE Employer: City: Job Title: From: To: Responsibilities: Employer: City: Job Title: From: To: Responsibilities: 209 The City of South San Francisco Office of the City Clerk 400 Grand Avenue South San Francisco, CA 94080 (650) 877-8518 4 EDUCATION School: City: From: To: Degree: School: City: From: To: Degree: DISCLAIMER AND SIGNATURE Signature: Date: I certify that, to the best of my knowledge, all statements in this application are complete and true. I agree and understand that any mis-statement of material fact will cause me to forfeit all rights to appointment to a Commission, Board, or Committee with the City of South San Francisco. Applications are accepted on a continuous basis and will remain valid 1 year from the date of submission. If you are selected to serve on a Board or Commission, you may be required to file an Annual Statement of Economic Interest (FPPC Form 700) and bi-annual Ethics Training (AB1234). OFFICIAL USE ONLY Submission Date: Received By: 210 Anti-Displacement Roadmap Community Advisory Committee Member Application Name: City Council District: (To locate your district, visit this site: https://southcity.maps.arcgis.com/apps/ZoneLookup/index.html?appid=da3935a0c7d94562bb0817cc 954b44b2) Applicants should select all “Representative Types” that apply below: Representative Type Description Selection Residential Landlord Someone who leases residential units to tenants in South San Francisco. This may include small-, mid-, and large-size market rate and affordable housing landlords and developers. Example: An individual who leases properties to tenants in South San Francisco. Residential Renter Someone who rents a residential property in South San Francisco. Example: A tenant who lives in naturally occurring affordable housing in the Downtown. Local Business Owner/Business Organization Someone who owns or manages businesses in South San Francisco that sell goods or services to individuals on site at their business location (businesses may include small, medium, and larger scale organizations) and/or someone affiliated with an organization that provides support to local businesses, such as a merchant’s association, business improvement district, chamber of commerce, or similar organization. Business owners should be operating for 5+ years and have an active business license. Example: This can include someone who is a member of South San Francisco’s Chamber of Commerce or someone who has owned a small business in South San Francisco for more than five years and currently has an active business 211 license. There will be an effort to select businesses in three different sectors. Real Estate Professional Someone who actively participates in the buying, selling, or leasing of residential and/or commercial real estate in South San Francisco; and/or someone who actively participates in the operations, management, or administration of residential or commercial units in South San Francisco. Example: An experienced and locally active member representative from San Mateo County Association of Realtors (SAMCAR) or the California Apartment Association (CAA). Community-Based Organization Someone affiliated with a community-based organization or local human service organization that supports individuals in securing housing, providing support to local businesses, and/or other services. Example: Representative from organizations like YMCA with regular access to tenants in need. Commercial Landlord Someone who leases commercial units to business tenants in South San Francisco. 212 The City of South San Francisco’s Residential and Commercial Anti-Displacement Proposed Community Advisory Committee Selection Process COMMITTEE ROLE AND COMPOSITION The City of South San Francisco (“City”) has established a Residential and Commercial Anti- Displacement Community Advisory Committee (CAC) comprised of local community representatives that include private, public, and nonprofit sectors with members from the tenant, housing provider, and locally owned business communities. Ultimately, the South San Francisco City Council will confirm 10 members to the CAC and nominate one Councilmember or the Mayor to chair the Committee. The composition of the CAC will be representative of the ethnic, economic, and geographic diversity of the city. Members of the CAC will also be selected to ensure they reflect the variety of organizations and interests in South San Francisco. In addition to the Councilmember or the Mayor, the CAC shall include individuals from the following groups: • Residential Landlord (2 members): Someone who leases residential units to tenants in South San Francisco. This may include small-, mid-, and large-size market rate and affordable housing landlords and developers. • Residential Renter (2 members): Someone who rents a residential property in South San Francisco. • Local Business Owner/Business Organization (3 members): Someone who owns or manages businesses in South San Francisco that sell goods or services to individuals on site at their business location (businesses may include small, medium, and larger scale organizations) and/or someone affiliated with an organization that provides support to local businesses, such as a merchant’s association, business improvement district, chamber of commerce, or similar organization. Business owners should be operating for 5+ years and have an active business license. • Real Estate Professional (1 member): Someone who actively participates in the buying, selling, or leasing of residential and/or commercial real estate in South San Francisco; and/or someone who actively participates in the operations, management, or administration of residential or commercial units in South San Francisco. • Community-Based Organization (1 member): Someone affiliated with a community- based organization or local human service organization that supports individuals in securing housing, providing support to local businesses, and/or other services. 213 • Commercial Landlord (1 member): Someone who leases commercial units to business tenants in South San Francisco. The CAC will discuss, examine, and provide input about the Anti-Displacement Strategy policy recommendations. Input will be provided to the project consultants retained by the City to lead the Anti-Displacement Strategy and shared in City Council meetings. SELECTION PROCESS Traditionally, City Council has chosen to lead the member selection process, interview, and confirm members. This memo outlines an alternative process whereby a selection committee comprised of City staff, will review applications and meet to select individuals to serve on the CAC. This selection process is proposed to create a CAC that is as representative and inclusive of the greater City of South San Francisco population. 1. Awareness Campaign City staff and the City’s project consultant will create and implement a comprehensive awareness campaign. This will involve drafting tailored content specifically designed for various platforms, a dedicated webpage or announcement on the City's website, social media posts, emails to appropriate mailing lists, and a press release. City staff will also share the information with stakeholder groups through appropriate communication channels : word of mouth, emails to distribution lists, written letters, and at public events such as City Council meetings or City Commission meetings. The awareness campaign should be launched four weeks before the application period opens. During the application period, regular social media posts will be made to provide ongoing reminders and updates, especially as the application deadline approaches. 2. Public Information Session(s) City staff would hold at least one brief public information session. This hybrid meeting (can be attended in person or virtually) will provide interested individuals with an understanding of the CAC’s purpose and their potential roles as members, as well as an overview of the application and selection process. 3. Application Creation City staff will use the City Commissions application with an additional supplemental form. The supplemental form will identify which stakeholder group the applicant identifies with, 214 address, and district. Applicants will have an opportunity to self -identify their sociodemographic characteristics as well as demonstrate their lived and/or professional experience in the application. The application will be posted to the City’s project page and may also be cross -referenced on the City’s Commission webpage. Printed applications can be mailed upon request. 4. Selection Process The proposed selection process would take place following these steps: a. Confirm the selection committee. It is recommended that the selection committee be comprised of City Staff. b. The selection committee members would review all applications. Each member would indicate their first and second choice for each category. c. If desired, optional interviews could be held with individuals prioritized by the selection committee. d. The City’s consultant team will consolidate recommendations (and outcomes of any interviews) for an in-person selection meeting. e. The selection committee would convene to review applications, and the meeting would be facilitated by the City’s consultant team. The consultant will prepare an evaluation matrix based on several criteria such as: • Demonstrated and relevant interest, experience, and commitment. • Ability to attend meetings and perform the stated functions of the CAC. • Experience or desire to gain experience serving on an advisory board, commission, committee, or council and/or proven ability to work collaboratively with people who have different perspectives . • Experience or desire to gain experience on issues related to local economic development and displacement. The selection committee would identify 10 CAC members finalists and three alternates as semi-finalists. 5. Appointment The City Council will have the opportunity to review the list of finalists before it is announced publicly. Selected finalists will be notified and will be expected to accept or decline the invitation to serve on the CAC. 215 Approved CAC members will attend the inaugural CAC meeting that will establish participation agreements and ground rules, participation expectations (i.e., required participation/attendance), deliverables, and timelines. Each CAC member will sign a Participation Agreement to ensure accountability and delivery of expected outcomes. 216 Community Advisory Committee Charter COMMERCIAL & RESIDENTIAL ANTI-DISPLACEMENT ROADMAP 'ŽǀĞƌŶŵĞŶƚŽĚĞ^ĞĐƚŝŽŶϱϰϵϱϳ͘ϱ^ ϯϰϯ/ƚĞŵŐĞŶĚĂ͗ϬϰͬϮϰͬϮϬϮϰZ ' /ƚĞŵϭϮ 21 7 Background •In January, Council approved a resolution authorizing the City Manager to execute a professional services agreement with HR&A Advisors, Inc. (HR&A) to prepare an Anti-Displacement Roadmap (Roadmap). •The Roadmap's scope of work includes research and data gathering, community engagement, and policy recommendations and reporting. •Community Engagement includes staffing a Community Advisory Committee (CAC). 21 8 CAC Charter Mission •The charter for the CAC outlines the vision, objectives, timeline, membership guidelines, and expected outcomes for the committee. •The CAC will represent South San Francisco business owners, residents, landlords, and subject matter experts from professional organization and advocacy communities. 21 9 CAC Goals •Bring together property owners and tenants •Examine anti-displacement measures that exist in other communities •Provide input and feedback on consultant’s recommendations to Council regarding policies and programs •Discuss how specific policies would help mitigate displacement of city residents and businesses •Collaborate with the community and other institutions/partners to develop successful models and best practices •Identify partnerships with community-based organizations, agencies, and social justice organizations to support the implementation of policy recommendations 22 0 Representative Type Definition Residential Landlord (2 Members) Someone who leases residential units to tenants in South San Francisco. This may include small-, mid-, and large-size market rate and affordable housing landlords and developers. Example: An individual who leases properties to tenants in South San Francisco. Residential Renter (2 Members) Someone who rents a residential property in South San Francisco. Example: A tenant who lives in naturally occurring affordable housing in the Downtown. Local Business Owner/Business Organization (3 Members) Someone who owns or manages businesses in South San Francisco that sell goods or services to individuals on site at their business location (businesses may include small, medium, and larger scale organizations) and/or someone affiliated with an organization that provides support to local businesses, such as a merchant’s association, business improvement district, chamber of commerce, or similar organization. Business owners should be operating for 5+ years and have an active business license. Example: This can include someone who is a member of South San Francisco’s Chamber of Commerce or someone who has owned a small business in South San Francisco for more than five years and currently has an active business license. There will be an effort to select businesses in three different sectors. 22 1 Representative Type Definition Real Estate Professional (1 Member) Someone who actively participates in the buying, selling, or leasing of residential and/or commercial real estate in South San Francisco; and/or someone who actively participates in the operations, management, or administration of residential or commercial units in South San Francisco. Example: An experienced and locally active member representative from San Mateo County Association of Realtors (SAMCAR) or the California Apartment Association (CAA). Community Based Organization (1 Member) Someone affiliated with a community-based organization or local human service organization that supports individuals in securing housing, providing support to local businesses, and/or other services. Example: Representative from organizations like YMCA with regular access to tenants in need. Commercial Landlord (1 Member) Someone who leases commercial units to business tenants in South San Francisco. 22 2 CAC Membership Marketing & Outreach Strategy •"Boards and Commissions Application" •Supplemental Form •Awareness Campaign •Informational Session 22 3 Member Selection Process •Confirm a selection committee comprised of City Staff. •Each member would indicate their first and second choice for each category. •The selection committee would convene to review applications, and the meeting would be facilitated by the City’s consultant team. •The consultant will prepare an evaluation matrix. 22 4 Additional Community Outreach Efforts Roadmap Input •The consultant team will conduct additional community outreach efforts to complement the data gathered throughout the CAC meetings. •Two rounds of general in-person engagement to support research and policy development. •The first round of engagement will help the consultant understand how displacement occurs in South San Francisco and gain valuable insights and perspectives from community participants. •The second round of engagement will help test conceptual policy frameworks and support for proposed recommendations. 22 5 Recommendation •Staff recommends adopting a resolution approving the Community Advisory Committee Charter for the Residential and Commercial Anti-Displacement Roadmap (Roadmap). 22 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-218 Agenda Date:4/24/2024 Version:1 Item #:12a. Resolution approving the Community Advisory Committee Charter for the Residential and Commercial Anti- Displacement Roadmap. WHEREAS,the City of South San Francisco adopted a comprehensive update to the General Plan in late 2022 and recently received State certification for its 2023-2031 Housing Element; and WHEREAS,during the outreach and community engagement phases of developing the 2040 General Plan and 2023-2031 Housing Element,displacement pressures were a top concern for both residential and commercial residents; and WHEREAS,at the retreat,Council directed staff to begin preparing an Anti-Displacement Roadmap, synthesizing in one document all the City’s existing policies and programs to address commercial and residential displacement,gathering richer data on which to base decision making,conducting extensive community and stakeholder outreach,and preparing policy recommendations to strengthen the City’s approach to addressing displacement; and WHEREAS,at the January 10,2024 City Council meeting,Council approved a resolution authorizing the City Manager to execute a professional services agreement with HR&A Advisors,Inc.to prepare an anti- displacement roadmap in an amount not to exceed $387,600; and WHEREAS,City Council agreed to review and approve the community advisory committee charter as a body; and WHEREAS,the charter for the Residential and Commercial Anti-Displacement Community Advisory Committee outlines the vision,objectives,timeline,membership guidelines,and expected outcomes for the committee; and WHEREAS,the composition of the committee will include a diverse group of stakeholders,including tenants, landlords, business owners, and community groups; and WHEREAS,the community advisory committee is one essential component of the Residential and Commercial Anti-Displacement Roadmap and the charter for the committee will establish the foundation and guidelines for the members. NOW,THEREFORE BE IT RESOLVED by the City Council of the City of South San Francisco that the City hereby approves the Community Advisory Committee Charter as provided in Exhibit A for the Residential and Commercial Anti-Displacement Roadmap. City of South San Francisco Printed on 4/19/2024Page 1 of 1 powered by Legistar™227 1 The City of South San Francisco’s Residential and Commercial Anti-Displacement Community Advisory Committee Charter Month Day, 2024 Mission The City of South San Francisco’s Residential and Commercial Anti-Displacement Community Advisory Committee (CAC) aims to: Bring together South San Francisco business owners, residents, landlords, and subject matter experts from professional organization and advocacy communities to identify residents and businesses susceptible to displacement; to discuss and provide feedback on policies and program recommendations that address displacement; and provide guidance to the City Council on resolving commercial and residential displacement pressures in South San Francisco. Objectives The CAC will discuss, examine, and provide input to inform the Anti-displacement Roadmap and policy recommendations. Input will be provided to the project consultants retained by the City to lead the Anti-Displacement Roadmap, which will be presented to City Council. The CAC will: • Bring together property owners and tenants to find common ground and provide insight on what policy recommendations could be presented for City Council consideration; • Examine anti-displacement measures that exist in other communities, including neighboring communities and the region; • Provide input and feedback on consultant’s recommendations to Council regarding policies and programs to reduce and prevent displacement pressures; • Discuss how specific policies would help mitigate displacement of city residents and businesses, to reduce the risk of displacement overall, and stabilize at-risk businesses and residents; • Identify partnerships with community-based organizations, agencies, and social justice organizations to support the implementation of policy recommendations; and • Collaborate with the community and other institutions/partners to develop successful models and best practices. Timeline and Expected Outcomes The City’s consultant team will be conducting outreach efforts to have community input guide the CAC’s workplan. The consultant will conduct two rounds of community meetings to support research and policy development. The first round of engagement will give insight and understanding on how displacement occurs in South San Francisco and gain valuable insights and perspectives 228 2 from the community. The second round of engagement will vet conceptual policy frameworks and evaluate support or resistance to proposed recommendations. The CAC Chair will provide updates on the Committee's progress during regular City Council meetings under Council Comments, at least once per quarter. The CAC will confirm milestones, track outcomes, and provide feedback to City staff and its consultants during the development and drafting of the report documenting findings and recommendations, guided by the following three-phased approach: Phase One: • Focused on information gathering with CAC Member introductions and a discussion of the foundation of the work ahead, including taking diverse feedback to develop a framework. • Review of key definitions including the CAC Charter, and mission, objectives, and an overview of the CAC workplan. • Consultants will prepare materials for the CAC and community to review in written and visual formats in advance of each CAC meeting. Phase Two: • Focused on sharing best practices, defining the priority issues and potential policy recommendations. Ideally, there will be some consensus on a draft set of recommendations for policy and program interventions for City Council approval. Phase Three: • Focused on refinement of recommendations, development of implementation plans, and review of the final report. • Consultant and City staff will prepare and deliver the final report to the South San Francisco City Council, at their discretion. The Committee’s efforts are guided by the following goals in the City’s adopted and certified Housing Element and General Plan: • The City of South San Francisco will strive to maintain and preserve existing housing resources, including both affordable and market-rate units. • South San Francisco values diversity and strives to ensure that all households have equal access to the city’s housing resources. • South San Francisco will promote the revitalization and redevelopment of commercial districts to encourage economic growth, while supporting existing small business owners, including mom-and-pop shops, in the district from being displaced. Community Advisory Committee Membership The CAC will be comprised of ten (10) local community representatives plus the Committee Chair. The Mayor, or their Councilmember designee, will serve as the Chair of the Committee. The membership of the committee will include private, public, and nonprofit sectors with members from the tenant, housing provider, and locally owned business communities. 229 3 The CAC meetings will be facilitated by the City’s consultant team hired to lead the Anti- Displacement Roadmap effort. If a representative is currently responding to a City of San Francisco RFP or RFQ, they are not eligible to serve on the CAC. Service providers currently under contract with the City may serve on the CAC. Paid members of a professional organization or non-profit organization are eligible to serve on the CAC given they will provide expertise. Representatives should be classified in the following categories below: Representative Type Suggested Number of Participants Description Residential Landlord 2 Someone who leases residential units to tenants in South San Francisco. This may include small-, mid-, and large- size market rate and affordable housing landlords and developers. Example: An individual who leases properties to tenants in South San Francisco. Residential Renter 2 Someone who rents a residential property in South San Francisco. Example: A tenant who lives in naturally occurring affordable housing in the Downtown. Local Business Owner/Business Organization 3 Someone who owns or manages businesses in South San Francisco that sell goods or services to individuals on site at their business location (businesses may include small, medium, and larger scale organizations) and/or someone affiliated with an organization that provides support to local businesses, such as a merchant’s association, business improvement district, chamber of commerce, or similar organization. Business owners should be operating for 5+ years and have an active business license. Example: This can include someone who is a member of South San Francisco’s Chamber of Commerce or someone who has owned a small business in South San Francisco for more than five years and currently has an active business license. There will be an effort to select 230 4 businesses in three different sectors. Real Estate Professional 1 Someone who actively participates in the buying, selling, or leasing of residential and/or commercial real estate in South San Francisco; and/or someone who actively participates in the operations, management, or administration of residential or commercial units in South San Francisco. Example: An experienced and locally active member representative from San Mateo County Association of Realtors (SAMCAR) or the California Apartment Association (CAA). Community-Based Organization 1 Someone affiliated with a community-based organization or local human service organization that supports individuals in securing housing, providing support to local businesses, and/or other services. Example: Representative from organizations like YMCA with regular access to tenants in need. Commercial Landlord 1 Someone who leases commercial units to business tenants in South San Francisco. Mayor or Councilmember 1 Serving as Chair of the committee. Total 11 Should an appointed member resign or fail to participate in three or more meetings during the term of the CAC, the City Council can, at their discretion, remove non-participating member(s) and appoint member(s) to ensure a robust and productive Community Advisory Committee that has at least nine participating members. Authority The South San Francisco Residential and Commercial Anti-Displacement Community Advisory Committee is created pursuant to provisions of the South San Francisco City Council handbook governing City Council structure and administration. Specifically, the “Council Committees” section of the Handbook authorizes the City Council to form ad hoc committees from time to time to address special concerns of short duration and appoint council members thereto (Handbook pp. 7-8). The term of the Community Advisory Committee is temporary, with the Community Advisory Committee charged to conclude its work by December 31, 2025, after which the Community 231 5 Advisory Committee shall be automatically dissolved. Meetings The Community Advisory Committee shall meet as necessary, up to ten meetings. • Members are expected to attend CAC meetings. All meetings will be held in person in South San Francisco on a monthly basis. • Committee members are expected to review meeting materials in advance and be prepared to contribute insights and expertise. • Committee members will agree and adhere to ground rules established for the Committee to provide the framework for collaboration, discussion, and decision-making. • Committee members will bring the perspectives of the groups and communities they represent to discussions and decisions and are asked to confer with represented communities and interested parties between meetings. • Meeting notes or summaries from meetings will be provided within 14 days afterward to promote transparency and accountability with the public. 232 Agenda Item PUBLIC COMMENTS 22 Public Comments • Guest User at April 24, 2024 at 4:27pm PDT Dear Mayor Coleman, Vice Mayor Flores and Council Members We are writing to request a special meeting of the council, similar to the one put on the agenda for the ceasefire. It concerns us greatly that adherence to the Brown Act seems selective, implemented when convenient and skirted around when not. For over a year, our community has been appealing for a meeting regarding the preservation of the MSB. Our concern is not specifically about the ceasefire itself, but rather the apparent ease with which it was placed on a special meeting agenda after only three meetings. The residents of SSF are now urging for similar attention to be given to the concerns of our seniors and reopening the MSB for our community. West Winston Manor Community Association Board of Directors • Guest User at April 24, 2024 at 2:52pm PDT Future Community Meeting Regarding MSB Dear Mayor Coleman,Vice Mayor Flores and Council Members, Thank you for your message and your intention to hold a town hall/community meeting regarding the future of the MSB. While we appreciate the need for adequate preparation and transparency, it is crucial to ensure that the community's concerns are addressed in a timely manner. It's important to note that meetings have been requested since January 2023, and the prolonged delay has been concerning. However, it is not acceptable to continually delay this important gathering. The community is eager to engage in meaningful discussions about the MSB, and any further delay may lead to frustration and mistrust. We urge you to expedite the preparation process and schedule the meeting as soon as possible. The community deserves a clear and transparent presentation of the facts, but they also deserve to be heard without undue delay. Furthermore, the current state of the building, sitting empty, is highly concerning and represents an inappropriate approach to its management. Leaving such a valuable asset unused not only diminishes its potential but also poses various risks to its upkeep and security. It is imperative that proactive steps are taken to address this issue promptly. Thank you for your attention to this matter. Sincerely, Winston Manor Community Association Board of Directors • Guest User at April 24, 2024 at 2:50pm PDT Dear SSF City Council, I am writing you to emphasize the urgency of going forward with the ceasefire resolution. Although we have been asking you for weeks to agendize it, that is the bare minimum. The longer you wait, the more people are killed by Israel with our tax dollars. I see that the resolution does not appear on this week’s agenda — yet you are recognizing April as Arab American Heritage Month. Not only is this three weeks late, but incredibly insensitive and hypocritical to do while continuing to put off the ceasefire resolution. It feels like fake solidarity, and we’re not falling for it. Your community members have been repeatedly doing the work to educate you and urge you to do the right thing— and we’re not going to stop just because you’ve now agendized it. You need to do better. As our elected officials, the blood is on your hands. Sincerely disappointed, Gi Jariya they/them • Guest User at April 24, 2024 at 1:02pm PDT City Council of South San Francisco, I am expressing support for a ceasefire resolution. The genocide in Gaza has reached 200 days. I have followed some of the careers of the people on this council, some of which claim to be for housing, immigrants, and schools. It is sad to see and hear that those things seem to be secondary or a non-factor when it comes to advocating for a ceasefire. I recognize that the federal government is a main player with regards to what is happening in Gaza and the West Bank, but I also recognize the power of the city government in standing up against murder, displacement of schools, and the destruction of hospitals and schools. When many cities pass a ceasefire resolution, it places necessary pressure on the federal government to act. The opposite of not passing a resolution is to normalize the suffering of Palestinians. It means to convey that their lives don’t matter. This is not a complex issue. It is only “complex” to those who have been fooled by the rhetoric of those that want the genocide to continue. Take note that those that have opposed a ceasefire resolution have not denounced the hate crime that took place at the peaceful pro-ceasefire rally a few weeks ago. They have remained silent as if to say they support or are OK with a SSF political climate that makes Palestinians and Muslims feel unsafe. Pass a ceasefire resolution now. Allow aid into Gaza, no bombings, no shootings. • Guest User at April 24, 2024 at 7:59am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the council members supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community-led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real-world effects on people's lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community-led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Nahom Ayalew • Guest User at April 22, 2024 at 1:04pm PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in South San Francisco. I lived in South San Francisco for 20 years and the city holds a dear place in my heart. After almost two months of advocacy by the community members, I’m delighted to hear that South San Francisco will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. I would like to mention that in advocating for the people of Gaza, that does not give us the opportunity to be Anti-semitic. Which is one of the most vile forms of racism. I would like you to know that those who actually care for the people of Gaza and for a ceasefire, do not support Anti-semitic comments and/or behavior. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Ingrid Jimenez • Guest User at April 22, 2024 at 8:28am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Julia Hulsmann • Guest User at April 22, 2024 at 8:27am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Francheska Perea • Guest User at April 22, 2024 at 8:26am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Gianna Echavez-LaRocca • Guest User at April 22, 2024 at 8:24am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Jianna Nabung • Guest User at April 22, 2024 at 8:21am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Nani Tafilele • Guest User at April 22, 2024 at 8:19am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Jenifer Pineda • Guest User at April 22, 2024 at 8:17am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Ava Salfiti • Guest User at April 22, 2024 at 8:16am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Mara Galeai • Guest User at April 22, 2024 at 8:15am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Reem Nasrah • Guest User at April 22, 2024 at 8:13am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1.An immediate permanent bilateral ceasefire 2.Release of all hostages and civilian prisoners 3.And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, lillian nasrah • Guest User at April 22, 2024 at 8:10am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Camellia Nasrah • Guest User at April 22, 2024 at 8:09am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza in South San Francisco. After almost two months of advocacy by our Peninsula community, I’m delighted to hear that South SF will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Noble Mushtak • Guest User at April 22, 2024 at 8:06am PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza in South SF. After almost two months of advocacy by community members, I’m delighted to hear that the city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1.An immediate permanent bilateral ceasefire 2.Release of all hostages and civilian prisoners 3.And the free flow of humanitarian aid This resolution is a meaningful gesture to the bay area community as a whole with real world effects on peoples' lives. This resolution would also help protect community members everywhere too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in your city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Gaurav Varma • Guest User at April 19, 2024 at 4:41pm PDT Support Ceasefire now. 10 children a day experience limb amputation due to Israel’s military assault of Gaza. Their situation is further imperiled by the lack of pain medication to manage these amputations, and the lack of sterile, sharp equipment to perform them. Furthermore, these children will likely experience further complications, if not death, due to the lack of antibiotics caused by Israel’s siege of Gaza. Pass a ceasefire resolution. 22 Public Comments • Elvira Vieyra admin at April 19, 2024 at 2:27pm PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1. An immediate permanent bilateral ceasefire 2. Release of all hostages and civilian prisoners 3. And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Valerie Valerie Robinson • Elvira Vieyra admin at April 19, 2024 at 2:27pm PDT City Clerk Rosa Acosta, Dear city council, I just want to express my gratitude to the councilmembers supporting a ceasefire resolution for Gaza here in our hometown. After almost two months of advocacy by our community members, I’m delighted to hear that our city will be moving forward with agendizing this community led initiative. As you may already know, the situation in Gaza is urgent as millions of people are facing imminent famine, with the director of USAID confirming parts of Northern Gaza are already experiencing famine. The people of Gaza desperately need humanitarian aid and for the relentless bombing to stop. According to Euro-Med Human Rights Monitor, 40,000 people have been killed in Gaza, 15,000 of whom are children, in the past 6 months with the assistance of our federal government. 15,000 children killed is more than the student populations of SSFUSD and the San Bruno Park Elementary School district combined. Passing this resolution is urgent and we need to schedule a vote for this resolution by the end of April if possible. On average, 85 more children are killed each day. The children of Gaza cannot wait another month for us to take action. Each person is not simply a statistic. Every soul taken had dreams, futures, and a community wrapped around them who loved them just like you and I. I appreciate your support for a resolution which calls for: 1.An immediate permanent bilateral ceasefire 2.Release of all hostages and civilian prisoners 3.And the free flow of humanitarian aid This resolution is a meaningful gesture to our community with real world effects on peoples' lives. This resolution would also help protect our community members here too as the continuous violence abroad has resulted in hate crimes such as the one which occurred in our city on April 10th, the Muslim holy day of Eid, in front of the new civic campus. Again, I appreciate your support for this community led campaign and hope that you can recognize the urgency of the situation by scheduling a vote for the resolution as soon as possible. In community, Valerie Valerie Robinson ID Start time Name / Nombre Would you like to speak during Public Comment on a matter NOT on the agenda? Desea hablar de un tema que no esta en la agenda de el concilio? If you would like to speak on an agenda item(s), Enter the Agenda Item Number(s) below. If adding more than one item, please add a comma between each number. Por favor ingrese el número de artíc... 1 4/24/24 18:22:30 Mike harris Yes / Si Na 2 4/24/24 18:23:38 Sam Chetcuti Yes / Si Other 3 4/24/24 18:24:14 Anna nastari Yes / Si Save MSB 4 4/24/24 18:24:54 Cynthia Marcopulos Yes / Si Na 5 4/24/24 18:25:18 Charlene Rouspil Na 6 4/24/24 18:24:42 Hibah Yes / Si N/A 7 4/24/24 18:25:32 Katrina Yes / Si ceasefire 8 4/24/24 18:25:58 César Yes / Si Ceasefire now 9 4/24/24 18:25:51 Dolores Valadez Yes / Si NA 10 4/24/24 18:26:06 Stephanie Yes / Si N/A 11 4/24/24 18:27:11 Key Yes / Si N/A 12 4/24/24 18:26:38 Denni Harp Yes / Si Save the MSB 13 4/24/24 18:28:06 Amber Yes / Si N/A 14 4/24/24 18:26:43 Aisha Furqan Yes / Si N/A 15 4/24/24 18:28:28 Russ Yes / Si N/A 16 4/24/24 18:28:28 Peggy Deras Yes / Si Not an agenda item 17 4/24/24 18:30:04 Kam Yes / Si Public comment 18 4/24/24 18:30:10 Kaarin Hardy Yes / Si No 19 4/24/24 18:31:13 Dolores piper Yes / Si Na 20 4/24/24 18:34:10 Laura Yes / Si Msb 21 4/24/24 18:34:19 Rami Yes / Si N/A 22 4/24/24 18:26:40 Alice Yes / Si ceasefire 23 4/24/24 18:42:50 Nicole Han Yes / Si Not on agenda 24 4/24/24 18:45:42 Keliana Yes / Si NA 25 4/24/24 18:48:59 Andrew Yes / Si N\A 26 4/24/24 19:47:21 Amber Yes / Si Na