HomeMy WebLinkAboutMinutes 2017-06-05SOV Ili SAN I RAM.Im.0
CONI I REN( h CI V fk R
MINUTES
REGULAR MEETING OF THE
SOUTH SAN FRANCISCO
CONFERENCE CENTER AUTHORITY
South San Francisco Conference Center
255 South Airport Blvd., South San Francisco, CA 94080
June 5, 2017
Meeting was called to order at 5:22 p.m. by Authority Chairperson Garbarino.
Authority Members Present: Mark Addiego, Liza Normandy, Paul Formosa, Jim McGuire
Authority Members Absent: Ray Yoschak, Buenaflor Nicolas and Rudy Ortiz
Staff Present: Steve Mattas, Faina Vinarskaya and Dean Grubl
Authority Chairperson Garbarino requested a roll call and asked the Authority to stand for the
pledge of allegiance.
Public Comment: There was no public comment.
Action Items:
1. Review/Approval of Minutes from the April 17, 2017 Regular Meeting.
Authority Member Addiego moved to approve the minutes and Authority Member Formosa
seconded the motion. The Authority agreed unanimously.
2. Review/Approval of Fiscal Year 2017-2018 South San Francisco Conference Center
Budget.
Executive Director Grubl reviewed the budget document as approved by the Budget Sub -
Committee (Authority Members Formosa, McGuire, Garbarino, and Yoschak). The proposed
Fiscal Year (FY) 2017-18 budget included a total revenue projection of $4,173,246 and a
total expenditure request of $3,504,556 with a projected budget surplus of $668,690. Also,
included in the FY2017-18 budget was a capital improvement budget of $408,600. The
Conference Center Tax was projected based on an assumed 80% occupancy; the current
anticipated Conference Center Tax for FY2016-17 is based on at 82% occupancy. The
projected Unrestricted Fund Balance at the end of June 30, 2017 will be approximately
$2,909,782. The FY2017-18 budget will be presented at the City Council's regular meeting
on Wednesday, June 28, 2017.
Authority Member Addiego moved to approve the FY2017-18 Budget as endorsed by the
Budget Sub -Committee and Authority Member Formosa seconded the motion. The
Authority agreed unanimously.
Authority Minutes
June 5, 2017
Page Three
Executive Director's Report:
1. General Managers and Director of Sales Meeting.
Grubl mentioned to the Authority that the Conference Center held a General Managers and
Director of Sales meeting on Tuesday, April 25, 2017, at the Conference Center. Mike
Futrell, City Manager of South San Francisco, presented to the group the future vision of
South San Francisco with the many projects the city is undertaking, (i.e. Cal Train new
station, Grand Avenue project, and the two new hotels coming into the area).
2. Sales and Operations Activity Report
Grubl reported that Director of Sales Kathleen Kearney and he attended the San Francisco
Travel Association's 107' Annual Luncheon at Moscone Center West last week. The Travel
Association gave an update on the progress of the Moscone Center expansion.
Sales Manager Ishida will be attending the Meeting Planners' International Sacramento Gala
this week on behalf of the Conference Center. Ms. Ishida will also be making sales calls on
Conference Center clients in the Sacramento region.
Director of Sales Kearney attended Successful Meetings Destination California tradeshow in
Southern California in early May. She met with over 20 meeting planners and returned with
request for proposals from this event. Grubl mentioned the Conference Center Sales Team
is working on a sales mission and reception, along with the South San Francisco Hotel
partners for September 2017 in the Sacramento region. Sales is coordinating with the
Catering Department a "Chef's Table" for a select clientele for this coming July. They are
planning to hold one of these per quarter for the coming year. The Sales and Catering
Department is planning a "Christmas in August" to showcase to potential clients in the Bay
Area what the Conference Center can do for holiday parties.
Grubl mentioned that the Annual Fire Inspection of the Conference Center was completed
and passed the first of May 2017. He also stated that the Operations Department has
started working on the schedule for the upcoming fiscal year capital improvement projects.
3. Other Items
Grubl informed the Authority that the FY2016-2017 audit had been scheduled with C.G.
Uhlenberg for the week of September 5-7, 2017 and they will be presenting their findings to
the Authority during their December Regular Authority meeting.
Chairperson Garbarino announced the next Regular Meeting is scheduled for Monday,
August 21, 2017 at SA9p.m. The meeting was adjourned at 6:45 p.m.
'
Ri hard Garba no an Grubl
Authority Chairperson Executive Director
255 South Airport Boulevard South San Francisco. California 94080.6703 650-817-8787 www.ssfcontcorn