HomeMy WebLinkAbout09.12.2022 @630 Reg Youth Commission Agenda Packet
!"
#"
!
"
# $!
$ %$
1
"
# $!
$ %$
$ "% & "
'
( ) * %%
##
+
# %
(
# #& "
%
( #
), ( %
(#+ ( %
(# )
#') " % -./&%0)
#
# )
#
% ),
(
#(
) &" #
0 """ ,
)
% "
121 1 ,
( " %
# & 3
"
" #& # ##
(
%
#
#
3 ## 4 #&
( %
(
,
3 %
3 )& 3
"
#& "
'( 5#))
"
0) , " %
,
(
#
#
3
( %
(,
"
# " % ,
(,
3
%
3 & 3
" "
) %
(#
#
#(
! & '
$
$
!
!
( )
$
** +
,-, *.*/001
$ 23 / 00 1
3! !
4 5 5 / 6
7
( 8
3
" %% .
#
(
,
,
#
%
(+%6 & 3
""%%
(
7%# ##
8
%
()% "%& %3
" % 9 #"%%
( : ; ) "
#)) & # ,
9 ) "%% # %
%
"&
( "%% &
# 3 #
" (
% %3 ,
#
## &
") & 3
""%%
)
,& # %%
##
)%6
("
% ( " &
% ( " "
" %#" # * 9 #
&3 % % 3 )
#)))
#
(
<"
, &&&
% %3 &" ) ( )%
"%& #
"
&
''=>+ ?=@0'0+=A++?== / '0>B+= =? =C=?+ 6 ) "&
$
9*9*0
2
"
# $!
$ %$
? % 3
" %% .
' %3 #) & 3
",
#
(&
"
& " ( # 3%
& 3
""%% #
,
(
" )
%
( + %
&
3 , ,
3 %
( %
( & 3
" "%% #
"
,
3
" %
% % ) /%
# &
"%% ,
3
" %% #
"%&
" %%
##
D# # ) " % % 3 # %%
E )
" 3
%
:!
, ; ,
= "
" %% # "
3 %
,
3 %
( %
(
"$ #6
%
"
""%% ## "%&,
/%
%
%
)& 3
""%%
0) #& "
9 #
# & # ""
'( 5# ))
" )) ,
3 & # #,
9 #
#, %%
##
#
# ##
:
-- % %
<
2$ ( -
%&! # !! =
> & & ! 3 !! = $
?@ !!
3 @ A! ( ! #
( A B #
! A (!
@ 2 $ "
@ A . ?C -
$
%!
22 $
!!'
$
9*9*0
3
"
# $!
$ %$
0
00?
000( ?
,
&&)'
#2<,
F= "
)
F
"
F0 3
" %%
&&)* %%
##
,#<22,
F000A 3
)* +,
0GA
#" ##
)? &
"
* %%
##
"
#)!*44
H444
G0 %#)% ))
G00 %#)% %%
##
G008 %
$ 0
9*9*0
4
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-777 Agenda Date:9/12/2022
Version:1 Item #:IV.
City of South San Francisco Printed on 9/9/2022Page 1 of 1
powered by Legistar™5
City of South San Francisco
Youth Commission
Meeting Minutes: Monday, August 1, 2022
Zoom Teleconference
6:30 pm
Committee Members:
Present: Ethan Mizzi, Aaron Adriano, Ingrid Jimenez, Samantha Avila Gomez,
Genevieve Caamal, Sophia Cyris, Dekaye Hailu, Daniella Leong, Nika
Mariano, Jiancarlo Ray, Monique Ray, Julia Tsuei, Megan Yoshida
Tardy: Ingrid Jimenez, Monique Ray
Absent: Cheska Ibasan, Melissa Hua, Russell Lee
Staff Members:
Present: Tamiko Huey, Management Fellow
Maryjo Nuñez, Management Fellow
Call to Order:
Meeting called to order.
Agenda Review:
No changed to the agenda.
Approval of Minutes:
Minutes from July 11, 2022, approved.
Public Comments:
No public comments were made.
Recommend City Council to approve the Bike Pedestrian, Aquatic Center, Orange Park, and Centennial
Way Trail master plans
Review of Youth Commission Bylaws—The Item was pulled and will be discussed at a later date.
Updates on Youth Town Hall
Report to the City Council on Youth Commission Activities for FY 2021-22
Future Meeting Tops
The Commissioners were interested in learning more about the Public Art Master Plan.
Public Comments:
6
SSFUSD Board Member, Trustee Murray encouraged the Youth Commissioners to consider reapplying
for their positions and lauded their efforts in connecting youth to local government.
Items from Staff:
Staff Liaison Huey encouraged the Commissioners to attend National Night Out on August 2, 2022.
Items from Commission:
Chair Mizzi shared with the Commission that he had visited the San Francisco Youth Commission’s “Fun
Fridays” event as well as met San Francisco Youth Commissioners.
Chair Mizzi suggested the Commission explore the option of their own fun activity similar to “Fun
Fridays” and/or their own space.
Adjournment:
Chair Ethan Mizzi adjourned the meeting at 7:02pm.
7
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-778 Agenda Date:9/12/2022
Version:1 Item #:VII.
City of South San Francisco Printed on 9/9/2022Page 1 of 1
powered by Legistar™8
City of South San Francisco
Youth Commission Bylaws
ARTICLE I
Purpose
A. Establishment: The Youth Commission (hereinafter called the “Commission”) was
established by an ordinance (Chapter 2.83 of Title 2 of the South San Francisco
Municipal Code) passed by the City Council on July 14, 2021.The Commission aims to
uplift the voices of the youth of the City of South San Francisco.
B. Mission: The South San Francisco Youth Commission is tasked with the duty of advising
the City Council on issues affecting the youth. In doing so, the Commission works
towards bridging the gap between the youth and their government. The Commission shall
address issues such as social justice, climate and sustainability, transportation, housing,
and mental health. The Commission seeks to educate, encourage, and empower the youth
of our city to better engage in and understand their local government.
ARTICLE II
Composition
A. Membership: Any resident of the City of South San Francisco or student of South San
Francisco Unified School District school, who is between the ages of 14 and 22 is eligible
to be appointed to the Commission. Each member is appointed by a majority vote of the
City Council.
B. Terms: Per the ordinance that established the Commission (Chapter 2.83 of Title 2 of the
South San Francisco Municipal Code) the initial term of members of the Commission
shall be one year. After members of the Commission have served for one year, they may
each be reappointed for a term of two years.
C. Staff Liaison: The Commission will be staffed by the City Manager’s Office and the
designated staff shall serve as the Commission secretary.
ARTICLE III
Composition
A. Regular Meetings: In order to conduct its business, the Commission shall regularly meet
on the first Monday of every month, unless this falls on a holiday, in which case the
Commission shall meet on the Monday following that holiday.
B. Special Meetings: Under the Ralph M. Brown Act, the Chairperson or a majority of the
Commission have the authority to call a special meeting of the Commission. Special
meetings may be called from time to time at a location designated in the Special Meeting
9
notice in compliance with the Brown Act, an agenda and 24 hour notice to the public
must be provided.
C. Quorum: The following rules hereby govern the Commission’s quorum and voting
procedure at Commission meetings:
a. Quorum shall consist of a majority of the Commission’s members.
b. Quorum is needed to begin a Commission meeting and to pass any motion, unless
otherwise noted.
c. Abstentions are only permitted if there is a clear conflict of interest or if the
particular motion refers to a matter a Commissioner would not be in position to be
knowledgeable of (e.g., the approval of minutes from a meeting they did not
attend).
D. Rules of Order: In general, the Commission shall conduct its meetings by employing the
parliamentary procedure known as Rosenberg’s Rules of Order, attached hereto as
Attachment A.
E. Agendas and Minutes: Any commissioner or members of the public are encouraged to
submit a request for items to be considered by the commission and added to the agenda.
The Chairperson and staff liaison shall meet at least the week prior to each Commission
meeting to review and finalize the agenda for each upcoming meeting. Agendas shall be
posted (on the City’s public meeting/agenda webpage, the Commission’s website, in City
Hall, the Municipal Services Building, the South San Francisco Public Library, and
posted on the Commission’s social media accounts) no less than 72 hours before each
regularly scheduled meeting and 24 hours before a special meeting. Draft minutes shall
be included in the agenda packet for review and approval at the commission meeting.
ARTICLE IV
Attendance, Resignation, and Compensation
A. Attendance: Commissions are expected to attend all the meetings each year.
Commissioners should understand that the City’s interest is best served by regular
participation. Council amended its absenteeism policy for board, commission, and
committee members on February 25, 2009 which applies to the Youth Commission. The
policy allows the mayor to send a written communication to a member of the
Commission following a second absence from a regular meeting within 12 months. Upon
receipt of the mayor’s letter following a second absence, the commissioner will have the
opportunity to respond to the mayor’s letter to explain the reason for the absences. The
mayor will then report to the City Council regarding the absences. The City Council will
then determine whether the absences were excused or if the commissioner’s removal is
warranted based on the number of absences. An absence is considered excused when a
commissioner notifies the secretary of the intended absence at least twenty-four hours
prior to the scheduled meeting time. All other absences are considered unexcused.
10
B. Resignation: Any commissioner wishing to resign shall inform the City Clerk and staff
liaison in writing. Resignation shall take effect upon receipt of such written notification
by the City Clerk and staff liaison.
C. Compensation: Compensation: Upon attendance of each regularly scheduled meeting,
each Commissioner shall receive a stipend of $100.00. Stipends are not given for
attendance of special meetings or meetings of a subcommittee.
ARTICLE V
Office Positions
A. Names & General Purpose of: In order to aid in the conduct, efficiency, productivity, and
joy of the Commission’s work of fulfilling its purpose and duties, the Commission shall
have the following officers: one Chairperson, and one Vice Chairperson (“Executive
Officers”). The purpose of these positions is to aid in the work of the Commission—and
not to advance the personal interests, positions and desires of the individuals elected to
serve in these positions. In other words: officers serve the entire Commission—and not
the other way around.
a. The Chairperson shall:
i. Facilitate Commission meetings by upholding and enforcing the
Commission’s Rules of Order and these Bylaws;
ii. Motivate and encourage the active and engaged participation of all
Commissioners (and members of the public) at meetings by being fair,
encouraging, and positive and by resisting expressing their own opinion
on an item until the end of discussion;
iii. Meet with Commission staff regularly to discuss Commission business;
iv. Be the spokesperson for the Commission, coordinate community outreach
and educational materials, commissioner testimony at legislative hearings,
and media and public relations;
v. Review the agenda for each Commission meeting in person with staff and
the Vice Chairperson;
vi. Schedule or cancel Commission meetings; and
b. The Vice Chairperson shall:
i. Facilitate Commission meetings if the Chair is not present;
ii. Review the agenda for each Commission meeting by meeting with staff
and the Chairperson; and
iii. Coordinate Commission forums and Commission presentations at schools,
City departments, community agencies, and events
iv. Shall put together and present the annual report to the City Council on the
activities, goals, and accomplishments of the Commission
v.
B. Time Commitments and Accountability: In order for Executive Officers to be accountable
to the entire Commission, the Executive Officers shall prepare a brief report of its
11
activities to be shared at each regular Commission meeting. Commissioners are
encouraged to ask questions and refer to these Bylaws in order to keep officers
accountable for their work. Executive Officers are expected to have a flexible schedule
with free time during the day in order to conduct all said duties.
C. Removal: Commissioners maybe removed by a majority vote of the City Council,
including in instances following three excused or two unexcused absences during the
course of one fiscal year.
D. Separation of Powers: No Commissioner shall serve in more than one position at a time,
and no executive officer can simultaneously hold a role as a chair of an issue-based
subcommittee that may be created by the Commission from time to time as shown below.
E. Elections: Per the Ordinance establishing the Commission (Chapter 2.83 of Title 2 of the
South San Francisco Municipal Code), the election of officers shall be conducted at the
first Commission meeting of each school year. Commissioners may nominate themselves
or another Commissioner for any officer position. Commissioners nominated by others
are allowed to decline nominations. After all the nominations are made, each
Commissioner who has accepted a nomination of the position-in-question will have two
minutes to share a statement regarding why she or he would like to be elected to said
position. After each Commissioner has made this statement of up to two minutes, their
colleagues may ask questions (of up to 60 seconds each) of each Commissioner running
for a position, who will have up to 60 seconds to respond. Each Commissioner is limited
to one question of each candidate for office. After the question-and-answer session has
concluded, by roll call vote, vote shall be taken for each nominee in the order which they
were nominated. If no candidate attains a majority vote, the candidate with the lowest
number of votes shall be eliminated and there will be another roll call vote. This process
shall repeat itself until each officer position is filled
ARTICLE VI
Standing Issue Based Subcommittees
A. Names & General Purpose of Committees: Subcommittees exist in order to aid in the
conduct, efficiency, productivity and joy of the Commission’s work of fulfilling its
mandated purpose and duties. The Commission shall have up to 4 standing issue-based
committees formed on the basis of the respective interests and common availability of
commissioners. Each commissioner is expected to serve as a regular member of one
standing issue-based committee each term and attend all regularly scheduled meetings.
B. Composition: All subcommittee meetings shall be open and public, with public notice
provided in the same manner as Commission meetings. Each Subcommittee shall elect its
own Chairperson and Vice Chairperson who shall plan and facilitate their respective
meetings.
C. Ad Hoc Subcommittees: the Chair may establish a temporary ad hoc committee to discuss
any issue that will reinforce the standing subcommittees or any issue not covered by said
standing subcommittees. The Chair shall appoint such committee members.
12
ARTICLE VII
Commission Values and Code of Conduct
A. Commission Values: The work of the entire Commission is guided by belief in the
following core values:
a. Bridging the gap between youth and government;
b. The best work is done in a manner that is respectful, inclusive and honest;
c. A better world for all young people is possible;
d. Belief in working towards a world that supports the safety, well-being and
positive enrichment of all young people;
e. Belief in working towards a world where safety and justice, adequate housing,
sufficient health care, and quality education, and sound mental health are the right
of all young people;
f. Belief in working towards a world that is all inclusive, equitable, diverse, loving,
and kind; and
g. The Commission believes that young people have the knowledge and power
necessary to create the world described above, and believes that our role as the
voice of young people in South San Francisco is to respectfully represent our
communities to the best of our abilities. By acknowledging that current systems in
place do not serve all of us and by amplifying youth voices and advocating for
one another, we as a body can shift conversations and dynamics for how
communities can live and thrive. Actively and compassionately unlearning biased,
harmful and negative ideologies we’ve been taught will better help our
communities and one another.
B. Code of Conduct: Commissioners will exercise mutual respect and professionalism
during commission and committee meetings, in the exercise of all public functions, and at
all times while publicly representing the Commission. This includes maintaining a
respectful approach to debate and disagreement, and seeking to proactively resolve
conflicts through the exercise of open and respectful feedback. Commissioners shall
comply with all applicable City policies and regulations including the City’s Social
Media Policy.
ARTICLE VIII
Commission Actions
A. Types of Actions:
a. Reports to the City Council: The Commission may vote to submit reports to the
City Council which are the Commission’s official responses to pieces of
legislation or potential policy referred from the City Council. The substance and
content of these Reports are developed through conversation, on the public
record, at Commission meetings where the Commission makes recommendation
or observation regarding on a piece of legislation or policy referred. Except for
13
extraordinary situations, Reports to the City Council shall only be considered
once by the Commission before being adopted.
b. Advisory Statement: The Commission may develop other advisory written
statements or report regarding issues within its scope or authority as defined by
SSFMC Chapter 2.83 and its bylaws.
ARTICLE IX
Amendments to Bylaws
A. Amendments: Per the ordinance establishing the Commission (Chapter 2.83 of Title 2 of
the South San Francisco Municipal Code) the Commission has the authority to create,
amend, and repeal its own bylaws or otherwise establish rules of procedure and other
rules for the conduct of its business by resolution. The Commission may create, repeal,
amend, or reword its bylaws with a majority vote of the full Commission. Changes made
to the bylaws must be placed on the agenda and be noticed according to all applicable
public meeting laws.
5185603.1
14