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Reso 93-2024 (24-580)
South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget Summary Revenue Projections - All Sources Revenue FY 24-25 FY 23-24 FY 23-24 Center Proposed Budget Year End Approved Budget Conference Center Operations 3,422,588$ 2,910,828$ 2,780,960$ Conference Center Tax 1,995,007$ 1,803,083$ 2,020,301$ Interest Income & Other 106,600$ 194,565$ 59,600$ Total 5,524,195$ 4,908,476$ 4,860,861$ Expenditure Projections - All Sources Revenue FY 24-25 FY 23-24 FY 23-24 Center Proposed Budget Year End Approved Budget Conference Center Operations 2,878,452$ 2,568,992$ 2,697,970$ Property Leases/Taxes 521,800$ 515,397$ 520,800$ Total 3,400,252$ 3,084,389$ 3,218,770$ Income Projections - All Sources Revenue FY 24-25 FY 23-24 FY 23-24 Center Proposed Budget Year End Approved Budget Gross Operating Profit 416,896$ 379,122$ 365,869$ Depreciation 329,077$ 306,087$ 310,071$ Net Income 87,819$ 73,034$ 55,798$ Unrestricted Fund Balance Ending Unrestricted Fund Balance as of 6/30/2023 3,587,300$ 300,000$ FY23-24 Interest Income 130,354$ Projected Ending Unrestricted Fund Balance as of 6/30/2024 4,017,654$ 250,000$ FY24-25 Interest Income 100,000$ Projected Ending Unrestricted Fund Balance as of 6/30/2025 4,267,654$ FY23-24 Deposit / (Withdrawal) FY24-25 Deposit / (Withdrawal) 1 y,//d South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Year-Over-Year Expenditure FY 24-25 FY 23-24 FY 23-24 Proposed Budget Year End Approved Budget Administrative & General Salaries & Benefits 1,557,911 1,363,108 1,452,720 General Insurance 41,400 40,421 46,680 Bank Charges / Credit Card Fees 93,461 63,221 80,730 Property/Taxes/Leases 521,800 515,397 520,800 Debt Services - - - Office Expenses 14,080 11,114 15,208 Other Administrative & General 37,370 47,902 31,400 Sub-Total:2,266,022 2,041,162 2,147,538 OPS/Maintenance Services & Supplies Custodial Services 109,010 84,820 91,800 Event Labor 164,554 137,937 134,600 Landscaping 11,000 10,389 11,000 Security Labor 6,000 2,762 13,658 Safety & Security 17,544 21,342 19,344 HVAC Services 25,800 27,773 30,800 Kitchen Services 20,800 18,724 20,600 Maintenance Services & Equipments 40,900 45,467 38,400 IT & Communications 182,874 168,904 178,249 Utilities 189,191 174,111 189,181 Client Services Expenses 20,973 21,501 18,773 Other Operation 3,600 4,353 2,200 Sub-Total:792,246 718,083 748,605 Sales & Marketing Services Marketing 154,602 169,711 161,266 Client Entertainment 51,400 27,268 25,384 Client Gifts 4,900 12,358 8,400 Tradeshows 21,200 17,322 19,750 Industry Event Registration 5,400 1,869 4,075 Dues/Memberships 4,054 4,067 4,239 Group Incentive Rentals 4,000 - 4,000 Travel Expenses 24,900 14,656 16,725 Other Sales & Marketing 12,520 12,939 19,780 Sub-Total:282,976 260,190 263,619 Professional Services Legal 26,400 33,903 26,400 Staff Training & Education 5,000 500 2,500 Audit Service 17,500 20,500 20,000 City Finance Service 10,008 10,003 10,008 Other Professional Services 100 48 100 Sub-Total:59,008 64,953 59,008 Depreciation & Others Depreciation 329,077 306,087 310,071 Sub-Total:329,077 306,087 310,071 TOTAL 3,729,329 3,390,477 3,528,841 Total without Depreciation 3,400,252 3,084,389 3,218,770 2 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Capital Improvement Budget FY 2024-2025 Project # Project Name Year GL Project Status Est.Date Start Est. Date Completed Budget $$ Actual Cost Over Under 2425-01 Licenses for IT Equipment 3 15040 - Telecomunications Q3 3/1/2025 50,000$ 2425-02 Replace & Upgrade the Emergency Lighting 5 15015 - Furniture & Fixture Q1 7/1/2024 30,000$ 2425-03 Replacement of three (3) exterior awnings 10 15010 - Building Improvements Q1 7/1/2024 25,000$ 2425-04 Replacement of the HVAC unit in the kitchen 10 15010 - Building Improvements Q4 6/1/2025 100,000$ 2425-05 Ice Block Replacement 5 15010 - Building Improvements Q1 7/1/2024 10,000$ 2425-06 Replacement of four (4) food warmers 15 15020 - Food Service Equipment Q2 10/1/2024 25,600$ 2425-07 Replacement of carpet and removal of tiles in the Lobby 10 15010 - Building Improvements Q4 4/1/2025 100,000$ 340,600.00$ -$ -$-$ 3 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget Income 41000 Income - - - 41100 Room Rental Income 977,000 171,922 121% 805,079 122,000 114% 855,000 41200 Event Services Income - (45,717) 0% 45,717 50,000 0% - 41201 Event Services - Additional Services 161,500 116,026 355% 45,474 30,000 111% 145,300 41203 Event Services - Equipment Rental - (45,474) 0% 45,474 25,000 - 41204 Event Services - Equipment Rental Labor - (45,809) 0% 45,809 100,000 - 41211 Event Services Security 58,620 13,146 129% 45,474 10,000 114% 51,300 41212 Event Services Insurance 15,632 (29,934) 34% 45,566 25,600 114% 13,680 Total 41200 Event Services Income 235,752 190,004 515% 45,748 100,000 112% 210,280 41300 Audio Visual Income - - 0% - - 0% - 41301 Audio Visual Equipment Rental 279,029 72,770 135% 206,259 10,029 104% 269,000 41302 Audio Visual Service Charge 69,757 8,023 113% 61,735 10,577 118% 59,180 41303 Audio Visual Labor 126,649 28,517 129% 98,133 126,649 0% - 41304 Audio Visual Merchandise - - 0% - 487,856 0% - Total 41300 Audio Visual Income 475,436 109,309 130% 366,126 147,256 145% 328,180 41400 Food & Beverage Income - - 0% - - 0% - 41401 Food & Beverage Charge 1,355,000 219,569 119% 1,135,431 245,000 122% 1,110,000 41402 Food & Beverage Service Charge 338,750 56,664 120% 282,086 61,250 122% 277,500 41403 Food & Beverage Labor Fee 27,100 9,300 152% 17,800 27,100 0% - 41404 Food & Beverage Cash Bar 13,550 (4,231) 76% 17,781 13,550 0% - Total 41400 Food & Beverage Income 1,734,400 281,302 119% 1,453,098 346,900 125% 1,387,500 Total 41000 Income 3,422,588 511,760 118% 2,910,828 641,628 123% 2,780,960 Total Income 3,422,588 511,760 118% 2,910,828 641,628 123% 2,780,960 Cost of Goods Sold - - 0% - - 0% - 42000 Cost of Goods Sold - - 0% - - 0% - 42100 COGS Room Rental - (1,388) 0% 1,388 - 0% - 42200 COGS Event Services - -0% - - 0% - 42201 COGS Event Services - Additional Services 42,000 (4,132) 91% 46,132 27,470 289% 14,530 42203 COGS Event Services - Equipment Rental - - - 42204 COGS Event Services - Equipment Rental Labor - - - 42211 COGS Event Services Security 55,689 (33,687) 62% 89,376 6,954 114% 48,735 42212 COGS Event Services Insurance 12,506 3,605 141% 8,900 1,562 114% 10,944 Total 42200 COGS Event Services 110,195 (34,214) 76% 144,409 35,986 148% 74,209 42300 COGS Audio Visual - (1) 0% 1 - 0% - 42301 COGS Audio Visual Equipment Rental 167,417 40,174 132% 127,244 6,017 104% 161,400 42302 COGS Audio Visual Service Charge 62,782 24,610 164% 38,172 18,397 141% 44,385 42303 COGS Audio Visual Labor 113,985 15,852 116% 98,133 113,985 0% - 42304 COGS Audio Visual Merchandise - - 0% - - 0% - Total 42300 COGS Audio Visual 344,183 80,635 131% 263,549 138,398 167% 205,785 42400 COGS Food & Beverage - - 0% - - 0% - 42401 COGS Food & Beverage Charge 945,115 153,151 119% 791,964 170,887 122% 774,228 42402 COGS Food & Beverage Service Charge 271,000 59,435 128% 211,565 49,000 122% 222,000 42403 COGS Food & Beverage Labor Fee 27,100 9,300 152% 17,800 27,100 0% - 42404 COGS Food & Beverage Cash Bar 9,454 (3,098) 75% 12,552 9,454 0% - Total 42400 COGS Food & Beverage 1,252,669 218,789 121% 1,033,880 256,441 126% 996,228 42500 COGS Other Income - - 0% - - 0% - Total 42000 Cost of Goods Sold 1,707,047 262,082 118% 1,444,965 430,825 134% 1,276,222 Total Cost of Goods Sold 1,707,047 262,082 118% 1,444,965 430,825 134% 1,276,222 Gross Profit 1,715,541 249,677 117% 1,465,863 210,803 114% 1,504,738 FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast 4 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast Expenses - - 0% - - 0% - 60000 Operating Expenses - - 0% - - 0% - 65000 Administrative & General Expenses - - 0% - - 0% - 65100 Salary & Benefit - - 0% - - 0% - 65101 Salaries 1,017,059 95,212 110% 921,847 49,592 105% 967,467 65102 Vacation Pay 61,506 (730) 99% 62,236 16,353 136% 45,153 65103 PTO Pay 16,917 2,948 121% 13,969 3,165 123% 13,752 65104 Sick Pay 27,708 12,930 187% 14,778 2,683 111% 25,025 65105 Payroll Taxes 82,267 6,662 109% 75,605 6,341 108% 75,926 65107 Health Benefit 212,436 42,412 125% 170,024 24,714 113% 187,722 65108 Retirement Benefit 91,409 33,127 157% 58,282 7,047 108% 84,362 65110 Workers Comp. Insurance 8,133 503 107% 7,630 (1,472) 85% 9,605 65111 WI & LTD Benefits 11,244 191 102% 11,053 479 104% 10,765 65112 Retiree's Health Benefits 22,800 1,966 109% 20,834 (3,600) 86% 26,400 65113 Other Benefits 2,832 123 105% 2,709 (10) 100% 2,842 65114 Payroll Services 3,600 (539) 87% 4,139 (100) 97% 3,700 65115 Recruitment - - 0% - - 0% - Total 65100 Salary & Benefit 1,557,911 194,803 114% 1,363,108 105,191 107% 1,452,720 65200 General Insurance - - 0% - - 0% - 65201 Property Insurance 18,600 329 102% 18,271 - 100% 18,600 65202 Liability Insurance 22,800 650 103% 22,150 (5,280) 81% 28,080 65203 Other Insurance - - 0% - - 0% - Total 65200 General Insurance 41,400 979 102% 40,421 (5,280) 89% 46,680 65300 Bank Charges - - 0% - - 0% - 65301 Bank Fee 360 41 113% 319 - 100% 360 65302 Credit Card Fee 93,101 30,200 148% 62,902 12,731 116% 80,370 Total 65300 Bank Charges 93,461 30,240 148% 63,221 12,731 116% 80,730 65400 Property/ Taxes/ Lease - - 0% - - 0% - 65401 Property Lease 420,000 - 100% 420,000 - 100% 420,000 65402 Parking Lot Lease 52,800 - 100% 52,800 - 100% 52,800 65403 Property Tax 46,000 3,802 109% 42,198 1,000 102% 45,000 65404 Possessory Tax 3,000 2,601 752% 399 - 100% 3,000 Total 65400 Property/ Taxes/ Lease 521,800 6,403 101% 515,397 1,000 100% 520,800 65500 Debt Service - - 0% - - 0% - 65501 Debt Service Payment - - 0% - - 0% - 65502 Debt Service Offset - - 0% - - 0% - 65503 Bad Debt - - 0% - - 0% - Total 65500 Debt Service - - 0% - - 0% - 5 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast 65600 Office Expenses - - 0% - - 0% - 65601 Equipment Purchase 2,200 500 129% 1,700 - 100% 2,200 65602 Furniture Purchase 1,200 783 288% 417 - 100% 1,200 65603 Computers & Electronics 1,200 (123) 91% 1,323 - 100% 1,200 65604 Office Supplies 2,400 733 144% 1,667 - 100% 2,400 65606 Printing & Stationary 1,200 546 184% 654 400 150% 800 65610 Copier - - 0% - - 0% - 65611 Copier Lease 5,280 371 108% 4,909 120 102% 5,160 65612 Copier Usage 200 100 200% 100 (200) 50% 400 Total 65610 Copier 5,480 471 109% 5,009 (80) 99% 5,560 65620 Postage & Shipping - - 0% - - 0% - 65621 Postage Machine 100 15 118% 85 40 167% 60 65622 Postage Usage & Others 200 11 106% 189 - 100% 200 65623 UPS - - 0% - (1,488) 0% 1,488 65624 FedEx 100 29 142% 71 - 100% 100 Total 65620 Postage & Shipping 400 55 116% 345 (1,448) 22% 1,848 Total 65600 Office Expenses 14,080 2,966 127% 11,114 (1,128) 93% 15,208 65670 Donation 2,500 (2,500) 50% 5,000 (2,500) 50% 5,000 65810 Travel Expense - Admin - - 0% - - 0% - 65811 Airfare - Admin - - 0% - - 0% - 65812 Lodging - Admin - - 0% - - 0% - 65813 Meals - Admin - - 0% - - 0% - 65814 Transportation - Admin 600 (156) 79% 756 600 0% - 65815 Other Travel Expenses - Admin - - 0% - - 0% - Total 65810 Travel Expense - Admin 600 (156) 79% 756 600 0% - 65820 Employee Relation - Admin 11,470 1,917 120% 9,553 5,570 194% 5,900 65910 Public Relations - - 0% - - 0% - 65911 Authority Board 13,800 (10,260) 57% 24,060 1,100 109% 12,700 65912 Community - Admin 3,000 361 114% 2,639 - 100% 3,000 65913 Meeting 6,000 106 102% 5,894 1,200 125% 4,800 Total 65910 Public Relations 22,800 (9,793) 70% 32,593 2,300 111% 20,500 Total 65000 Administrative & General Expenses 2,266,022 224,860 111% 2,041,162 118,484 106% 2,147,538 6 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast 66000 Operation & Maintenance Expenses - - 0% - - 0% - 66100 Contract Labor & Service - - 0% - - 0% - 66110 Custodial Expenses - - 0% - - 0% - 66111 Regular Custodial Hours 93,206 21,282 130% 71,925 15,206 119% 78,000 66112 Other Custodial Services - - 0% - - 0% - 66113 Custodial Supplies 13,800 1,834 115% 11,966 2,000 117% 11,800 66114 Custodial Equipment 2,004 1,075 216% 929 4 100% 2,000 Total 66110 Custodial Expenses 109,010 24,190 129% 84,820 17,210 119% 91,800 66120 Event Labor - - 0% - - 0% - 66121 Setup/Teardown Service 67,318 19,688 141% 47,630 25,318 160% 42,000 66122 Other Event Labor 97,236 6,929 108% 90,307 4,636 105% 92,600 Total 66120 Event Labor 164,554 26,617 119% 137,937 29,954 122% 134,600 66130 Landscaping Expenses - - 0% - - 0% - 66131 Landscaping Exterior Service 7,800 - 100% 7,800 - 100% 7,800 66132 Landscaping Interior Service 1,200 - 100% 1,200 - 100% 1,200 66133 Landscaping Tools & Supplies 2,000 611 144% 1,389 - 100% 2,000 Total 66130 Landscaping Expenses 11,000 611 106% 10,389 - 100% 11,000 66140 Security Labor - - 0% - - 0% - 66141 Security Regular Hours 6,000 4,574 421% 1,426 (5,802) 51% 11,802 66142 Security for In-House Events - - 0% - - 0% - 66143 Police for In-House Events - (1,336) 0% 1,336 (1,856) 0% 1,856 Total 66140 Security Labor 6,000 3,238 217% 2,762 (7,658) 44% 13,658 66210 Safety & Security - - 0% - - 0% - 66211 Alarm Monitoring 1,944 (18) 99% 1,962 - 100% 1,944 66212 Fire System Test & Inspection 6,000 (1,215) 83% 7,215 - 100% 6,000 66213 SSFFD Inspection 900 244 137% 656 - 100% 900 66214 First Aid Kit PM Service 7,200 596 109% 6,604 1,200 120% 6,000 66216 Emergency Training 500 (1,000) 33% 1,500 (1,000) 33% 1,500 66217 Other Safety Service - (1,782) 0% 1,782 - 0% - 66218 Other Safety Eqt. & Supplies 1,000 (623) 62% 1,623 (2,000) 33% 3,000 Total 66210 Safety & Security 17,544 (3,798) 82% 21,342 (1,800) 91% 19,344 Total 66100 Contract Labor & Service 308,108 50,858 120% 257,250 37,706 114% 270,402 66220 HVAC - - 0% - - 0% - 66221 HVAC PM Service 10,600 (820) 93% 11,420 (9,400) 53% 20,000 66222 HVAC Repair Service 8,000 (762) 91% 8,762 4,400 222% 3,600 66223 HVAC Filters 7,200 (391) 95% 7,591 - 100% 7,200 66224 HVAC Other Supplies - - 0% - - 0% - Total 66220 HVAC 25,800 (1,973) 93% 27,773 (5,000) 84% 30,800 7 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast 66230 Kitchen - - 0% - - 0% - 66231 Kitchen PM Service 1,600 (400) 80% 2,000 - 100% 1,600 66232 Kitchen Eqt. Service 3,000 (530) 85% 3,530 - 100% 3,000 66233 Kitchen Refrigeration PM 3,200 (700) 82% 3,900 200 107% 3,000 66234 Kitchen Refrigeration Service 2,000 330 120% 1,670 - 100% 2,000 66235 Kitchen Grease Trap 2,400 (1,200) 67% 3,600 - 100% 2,400 66236 Kitchen Hydro-Jet 3,600 1,800 200% 1,800 - 100% 3,600 66237 Other Kitchen Expenses 5,000 2,775 225% 2,225 - 100% 5,000 Total 66230 Kitchen 20,800 2,076 111% 18,724 200 101% 20,600 66300 Maintenance Services & Equipments - - 0% - - 0% - 66301 Airwall Maintenance & Repairs 3,000 450 118% 2,550 - 100% 3,000 66302 Pest Control 4,200 (47) 99% 4,247 - 100% 4,200 66303 General Electrical 4,000 2,111 212% 1,889 2,000 200% 2,000 66304 General Plumbing 4,000 1,404 154% 2,596 2,000 200% 2,000 66305 Painting & Wall Repair 1,000 590 244% 410 - 100% 1,000 66306 Carpet & Flooring 600 450 400% 150 - 100% 600 66307 Asphalt and Masonry 500 375 400% 125 - 100% 500 66308 General Carpentry 4,200 1,046 133% 3,154 (1,800) 70% 6,000 66309 Welding & Sheet Metal - - 0% - - 0% - 66311 E-Waste Disposal 800 600 400% 200 - 100% 800 66312 Other Interior Service 2,500 (8,125) 24% 10,625 - 100% 2,500 66313 Other Exterior Service 2,500 (3,800) 40% 6,300 - 100% 2,500 66314 Decorations 4,000 57 101% 3,943 1,500 160% 2,500 66315 Parking & Towing 400 300 400% 100 - 100% 400 66316 Keys & Locks 600 (2,464) 20% 3,064 - 100% 600 66317 Furniture & Fixtures 600 (152) 80% 752 - 100% 600 66318 Other Equipments 2,000 1,500 400% 500 (2,000) 50% 4,000 66321 Lighting & Batteries 4,000 793 125% 3,207 - 100% 4,000 66322 Tools 800 512 278% 288 - 100% 800 66323 Workwear 1,200 (166) 88% 1,366 800 300% 400 Total 66300 Maintenance Services & Equipments 40,900 (4,567) 90% 45,467 2,500 107% 38,400 8 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast 66400 IT & Communications - - 0% - - 0% - 66401 IP Phone System Management 6,960 49 101% 6,911 - 100% 6,960 66402 Wireless Cell Phones 6,264 1 100% 6,263 - 100% 6,264 66405 Fiber Optic Line 1 32,400 739 102% 31,661 - 100% 32,400 66406 Fiber Optic Line 2 32,400 739 102% 31,661 - 100% 32,400 66407 Other Communications 12,000 3,374 139% 8,626 - 100% 12,000 66408 WiLine Fiber Optic 25,200 (2,400) 91% 27,600 (1,200) 95% 26,400 66409 IT Services 45,400 7,948 121% 37,453 3,400 108% 42,000 66411 Software/Systems Management 22,250 3,518 119% 18,732 2,425 112% 19,825 Total 66400 IT & Communications 182,874 13,970 108% 168,904 4,625 103% 178,249 66500 Utilities - - 0% - - 0% - 66501 PG&E Electricity 113,437 12,597 112% 100,840 (1) 100% 113,438 66502 PG&E Gas 21,058 (6,617) 76% 27,675 2 100% 21,056 66503 CalWater 54,696 9,119 120% 45,577 9 100% 54,688 66504 Other Utilities - (19) 0% 19 - 0% - Total 66500 Utilities 189,191 15,080 109% 174,111 10 100% 189,181 66700 Client Services Expenses - - 0% - - 0% - 66701 Transportation Service 5,040 835 120% 4,205 - 100% 5,040 66702 Linen 9,733 (234) 98% 9,967 - 100% 9,733 66703 Guest Water Service 4,200 (1,792) 70% 5,992 1,200 140% 3,000 66704 Pens/Pads/Candy 1,000 1,000 0% - 1,000 0% - 66705 Other Clients Services 1,000 (336) 75% 1,336 - 100% 1,000 Total 66700 Client Services Expenses 20,973 (528) 98% 21,501 2,200 112% 18,773 66810 Travel Expense - OPS - - 0% - - 0% - 66811 Airfare - OPS - - 0% - - 0% - 66812 Lodging - OPS - - 0% - - 0% - 66813 Meals - OPS - - 0% - - 0% - 66814 Transportation - OPS 600 (239) 72% 839 600 0% - 66815 Other Travel Expenses - OPS - - 0% - - 0% - Total 66810 Travel Expense - OPS 600 (239) 72% 839 600 0% - 66820 Employee Relations - OPS 3,000 (514) 85% 3,514 800 136% 2,200 Total 66000 Operation & Maintenance Expenses 792,246 74,163 110% 718,083 43,641 106% 748,605 9 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast 67000 Sales & Marketing Expenses - - 0% - - 0% - 67110 Marketing - - 0% - - 0% - 67111 Creative/Brochure Production 5,040 (6,335) 44% 11,375 (4,968) 50% 10,008 67112 Website 34,390 560 102% 33,830 504 101% 33,886 67113 Media Planning/Buying 107,072 (16,026) 87% 123,098 200 100% 106,872 67114 Printing 600 150 133% 450 (2,400) 20% 3,000 67115 Other Marketing 7,500 6,542 783% 958 - 100% 7,500 Total 67110 Marketing 154,602 (15,109) 91% 169,711 (6,664) 96% 161,266 67310 Client Entertainment 51,400 24,132 188% 27,268 26,016 202% 25,384 67320 Client Gifts 4,900 (7,458) 40% 12,358 (3,500) 58% 8,400 67410 Tradeshows - - 0% - - 0% - 67411 Booth Rental & Registration 14,400 (118) 99% 14,518 (2,150) 87% 16,550 67412 Shipping 600 356 246% 244 - 100% 600 67413 Equipment 5,500 3,096 229% 2,404 3,600 289% 1,900 67414 Sales Decorations 700 544 449% 156 - 100% 700 Total 67410 Tradeshows 21,200 3,878 122% 17,322 1,450 107% 19,750 67510 Industry Event Registration 5,400 3,531 289% 1,869 1,325 133% 4,075 67610 Dues & Membership 4,054 (13) 100% 4,067 (185) 96% 4,239 67620 Group Rental Incentive - - 0% - - 0% - 67621 Room Rental/Equip - - 0% - - 0% - 67622 Other Group Rental Incentive 4,000 4,000 0% - - 100% 4,000 Total 67620 Group Rental Incentive 4,000 4,000 0% - - 100% 4,000 67810 Travel Expense - Sales - - 0% - - 0% - 67811 Airfare - Sales 3,350 488 117% 2,862 750 129% 2,600 67812 Lodging - Sales 12,500 5,599 181% 6,901 4,000 147% 8,500 67813 Meals - Sales 2,050 578 139% 1,472 300 117% 1,750 67814 Transportation - Sales 5,750 2,480 176% 3,270 2,525 178% 3,225 67815 Other Travel Expenses - Sales 1,250 1,100 833% 150 600 192% 650 Total 67810 Travel Expense - Sales 24,900 10,244 170% 14,656 8,175 149% 16,725 67820 Employee Relations - Sales 2,900 545 123% 2,355 1,700 242% 1,200 67912 Community - Sales 9,620 (964) 91% 10,584 (8,960) 52% 18,580 Total 67000 Sales & Marketing Expenses 282,976 22,786 109% 260,190 19,357 107% 263,619 10 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget FY24-25 FY23-24 FY23-24 Budget $ Change % vs FY23-24 Forecast Forecast $ Change % vs FY23-24 Budget Budget FY 24-25 Budget vs FY23-24 Budget Year-Over-Year Details FY 24-25 Budget vs FY 23-24 Forecast Total 60000 Operating Expenses 3,341,244 321,808 111% 3,019,436 181,482 106% 3,159,762 Total Expenses 3,341,244 321,808 111% 3,019,436 181,482 106% 3,159,762 Net Operating Income (1,625,703) (72,131) 105% (1,553,573) 29,321 98% (1,655,024) Other Income - - 0% - - 0% - 81000 Other Non-Operating Income - - 0% - - 0% - 81110 Conference Center Tax 1,995,007 191,924 111% 1,803,083 (25,294) 99% 2,020,301 81122 Interest from LAIF 100,000 (30,354) 77% 130,354 44,000 179% 56,000 81130 Credit Card Discount & Rebate 6,600 (3,186) 67% 9,786 3,000 183% 3,600 81135 Other Income - MG - (54,425) 0% 54,425 - 0% - Total 81000 Other Non-Operating Income 2,101,607 103,959 105% 1,997,648 21,706 101% 2,079,901 Total Other Income 2,101,607 103,959 105% 1,997,648 21,706 101% 2,079,901 Other Expenses - - 0% - - 0% - 68100 Professional Services - - 0% - - 0% - 68110 Legal 26,400 (7,503) 78% 33,903 - 100% 26,400 68120 Staff Training & Education 5,000 4,500 1000% 500 2,500 200% 2,500 68140 Audit Services 17,500 (3,000) 85% 20,500 (2,500) 88% 20,000 68150 City Finance Services 10,008 5 100% 10,003 - 100% 10,008 68180 Other Professional Services 100 52 208% 48 - 100% 100 Total 68100 Professional Services 59,008 (5,945) 91% 64,953 - 100% 59,008 86000 Depreciation Expenses - - 0% - - 0% - 86001 Depr - Building 55,896 9 100% 55,887 9 100% 55,887 86010 Depr - Building Improvement 169,832 38,713 130% 131,119 42,031 133% 127,801 86015 Depr - Furniture & Fixtures 28,812 (11,192) 72% 40,004 (14,709) 66% 43,521 86020 Depr - Food Service Equipment 9,774 (1,533) 86% 11,307 39 100% 9,735 86025 Depr - Kitchen Table/ Flatware 3,108 795 134% 2,313 (1,938) 62% 5,046 86030 Depr - Office Equipment - - 0% - - 0% - 86035 Depr - PC/ Tablet/ Mobile 1,824 (6,864) 21% 8,688 (8,040) 18% 9,864 86040 Depr - Telecommunication 38,304 4,357 113% 33,947 5,526 117% 32,778 86045 Depr - Maintenance Equipment 2,807 (1,971) 59% 4,778 (1,574) 64% 4,381 86050 Depr - Machinery & Vehicles - (1,669) 0% 1,669 (1,669) 0% 1,669 86055 Depr - Improvement of Site 18,720 2,344 114% 16,376 (669) 97% 19,389 Total 86000 Depreciation Expenses 329,077 22,990 108% 306,087 19,006 106% 310,071 Net Income 87,819 14,784 120% 73,034 32,020 157% 55,798 Net Income without Depreciation 416,896 37,774 110% 379,122 51,026 114% 365,869 1ϭ South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 Ordinary Income/Expense Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total Income 41000 Income 41100 Room Rental Income 77,000 155,000 70,000 90,000 70,000 55,000 50,000 80,000 80,000 85,000 85,000 80,000 977,000 41200 Event Services Income - - - - - - - - - - - - - 41201 Event Services - Additional Services 24,000 24,000 19,000 20,500 10,500 6,000 3,000 11,000 12,000 13,000 10,000 8,500 161,500 41203 Event Services - Equipment Rental - - - - - - - - - - - - 41204 Event Services - Equipment Rental Labor - - - - - - - - - - - - 41211 Event Services Security 4,620 9,300 4,200 5,400 4,200 3,300 3,000 4,800 4,800 5,100 5,100 4,800 58,620 41212 Event Services Insurance 1,232 2,480 1,120 1,440 1,120 880 800 1,280 1,280 1,360 1,360 1,280 15,632 Total 41200 Event Services Income 29,852 35,780 24,320 27,340 15,820 10,180 6,800 17,080 18,080 19,460 16,460 14,580 235,752 41300 Audio Visual Income - 41301 Audio Visual Equipment Rental 21,000 37,800 21,000 37,800 37,800 18,480 3,108 10,973 26,788 30,680 16,800 16,800 279,029 41302 Audio Visual Service Charge 5,250 9,450 5,250 9,450 9,450 4,620 777 2,743 6,697 7,670 4,200 4,200 69,757 41303 Audio Visual Labor 10,775 19,395 10,775 19,395 28,495 5,322 1,301 2,492 2,731 8,729 8,620 8,620 126,649 41304 Audio Visual Merchandise - - - - - - - - - - - - - Total 41300 Audio Visual Income 37,025 66,645 37,025 66,645 75,745 28,422 5,186 16,208 36,216 47,079 29,620 29,620 475,436 41400 Food & Beverage Income - 41401 Food & Beverage Charge 85,000 125,000 100,000 200,000 100,000 200,000 85,000 100,000 75,000 85,000 100,000 100,000 1,355,000 41402 Food & Beverage Service Charge 21,250 31,250 25,000 50,000 25,000 50,000 21,250 25,000 18,750 21,250 25,000 25,000 338,750 41403 Food & Beverage Labor Fee 1,700 2,500 2,000 4,000 2,000 4,000 1,700 2,000 1,500 1,700 2,000 2,000 27,100 41404 Food & Beverage Cash Bar 850 1,250 1,000 2,000 1,000 2,000 850 1,000 750 850 1,000 1,000 13,550 Total 41400 Food & Beverage Income 108,800 160,000 128,000 256,000 128,000 256,000 108,800 128,000 96,000 108,800 128,000 128,000 1,734,400 41500 Other Income - 41501 Finance Charge - - - - - - - - - - - - - 41502 Cancellation - - - - - - - - - - - - - Total 41500 Other Income - - - - - - - - - - - - - Total 41000 Income 252,677 417,425 259,345 439,985 289,565 349,602 170,786 241,288 230,296 260,339 259,080 252,200 3,422,588 Total Income 252,677 417,425 259,345 439,985 289,565 349,602 170,786 241,288 230,296 260,339 259,080 252,200 3,422,588 Cost of Goods Sold 42000 Cost of Goods Sold - 42100 COGS Room Rental - - - - - - - - - - - - - 42200 COGS Event Services - - - - - - - - - - - - - 42201 COGS Event Services - Additional Services 7,625 6,000 4,750 5,125 2,625 1,500 750 2,750 3,000 3,250 2,500 2,125 42,000 42203 COGS Event Services - Equipment Rental - - - - - - - - - - - - - 42204 COGS Event Services - Equipment Rental Labor - - - - - - - - - - - - - 42211 COGS Event Services Security 4,389 8,835 3,990 5,130 3,990 3,135 2,850 4,560 4,560 4,845 4,845 4,560 55,689 42212 COGS Event Services Insurance 986 1,984 896 1,152 896 704 640 1,024 1,024 1,088 1,088 1,024 12,506 Total 42200 COGS Event Services 13,000 16,819 9,636 11,407 7,511 5,339 4,240 8,334 8,584 9,183 8,433 7,709 110,195 42300 COGS Audio Visual - 42301 COGS Audio Visual Equipment Rental 12,600 22,680 12,600 22,680 22,680 11,088 1,865 6,584 16,073 18,408 10,080 10,080 167,417 42302 COGS Audio Visual Service Charge 4,725 8,505 4,725 8,505 8,505 4,158 699 2,469 6,027 6,903 3,780 3,780 62,782 42303 COGS Audio Visual Labor 9,698 17,456 9,698 17,456 25,646 4,790 1,171 2,243 2,458 7,856 7,758 7,758 113,985 42304 COGS Audio Visual Merchandise - - - - - - - - - - - - - Total 42300 COGS Audio Visual 27,023 48,641 27,023 48,641 56,831 20,036 3,735 11,296 24,558 33,167 21,618 21,618 344,183 42400 COGS Food & Beverage - 42401 COGS Food & Beverage Charge 59,288 87,188 69,750 139,500 69,750 139,500 59,288 69,750 52,313 59,288 69,750 69,750 945,115 42402 COGS Food & Beverage Service Charge 17,000 25,000 20,000 40,000 20,000 40,000 17,000 20,000 15,000 17,000 20,000 20,000 271,000 42403 COGS Food & Beverage Labor Fee 1,700 2,500 2,000 4,000 2,000 4,000 1,700 2,000 1,500 1,700 2,000 2,000 27,100 42404 COGS Food & Beverage Cash Bar 593 872 698 1,395 698 1,395 593 698 523 593 698 698 9,454 Total 42400 COGS Food & Beverage 78,581 115,560 92,448 184,895 92,448 184,895 78,581 92,448 69,336 78,581 92,448 92,448 1,252,669 FY24-25 Proposed Budget 12 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 Ordinary Income/Expense Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total 42500 COGS Other Income - - - - - - - - - - - - - Total 42000 Cost of Goods Sold 118,603 181,020 129,107 244,943 156,790 210,270 86,556 112,078 102,478 120,931 122,499 121,775 1,707,047 Total Cost of Goods Sold 118,603 181,020 129,107 244,943 156,790 210,270 86,556 112,078 102,478 120,931 122,499 121,775 1,707,047 Gross Profit 134,074 236,406 130,239 195,043 132,776 139,332 84,230 129,211 127,818 139,408 136,581 130,425 1,715,541 Expenses 60000 Operating Expenses - 65000 Administrative & General Expenses - 65100 Salary & Benefit - 65101 Salaries 84,346 84,346 84,346 84,346 84,346 84,346 84,750 85,195 85,195 85,195 85,195 85,453 1,017,059 65102 Vacation Pay 5,091 5,091 5,091 5,091 5,091 5,091 5,160 5,160 5,160 5,160 5,160 5,160 61,506 65103 PTO Pay 525 - - - - - 16,392 - - - - - 16,917 65104 Sick Pay 2,320 2,320 2,320 2,320 2,320 2,320 2,341 2,341 2,341 2,341 2,341 2,083 27,708 65105 Payroll Taxes 6,824 6,824 6,824 6,824 6,824 6,824 6,858 6,893 6,893 6,893 6,893 6,893 82,267 65107 Health Benefit 17,703 17,703 17,703 17,703 17,703 17,703 17,703 17,703 17,703 17,703 17,703 17,703 212,436 65108 Retirement Benefit 7,583 7,583 7,583 7,583 7,583 7,583 7,621 7,658 7,658 7,658 7,658 7,658 91,409 65110 Workers Comp. Insurance 675 675 675 675 675 675 678 681 681 681 681 681 8,133 65111 WI & LTD Benefits 937 937 937 937 937 937 937 937 937 937 937 937 11,244 65112 Retiree's Health Benefits 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 22,800 65113 Other Benefits 236 236 236 236 236 236 236 236 236 236 236 236 2,832 65114 Payroll Services 300 300 300 300 300 300 300 300 300 300 300 300 3,600 65115 Recruitment - - - - - - - - - - - - - Total 65100 Salary & Benefit 128,440 127,915 127,915 127,915 127,915 127,915 144,876 129,004 129,004 129,004 129,004 129,004 1,557,911 65200 General Insurance - 65201 Property Insurance 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 1,550 18,600 65202 Liability Insurance 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 22,800 65203 Other Insurance - - - - - - - - - - - - - Total 65200 General Insurance 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 3,450 41,400 65300 Bank Charges - 65301 Bank Fee 30 30 30 30 30 30 30 30 30 30 30 30 360 65302 Credit Card Fee 6,873 11,354 7,055 11,968 7,877 9,510 4,646 6,564 6,265 7,082 7,047 6,860 93,101 Total 65300 Bank Charges 6,903 11,384 7,085 11,998 7,907 9,540 4,676 6,594 6,295 7,112 7,077 6,890 93,461 65400 Property/ Taxes/ Lease - 65401 Property Lease 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 420,000 65402 Parking Lot Lease 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 52,800 65403 Property Tax - - - 23,000 - - 23,000 - - - - - 46,000 65404 Possessory Tax 3,000 - - - - - - - - - - - 3,000 Total 65400 Property/ Taxes/ Lease 42,400 39,400 39,400 62,400 39,400 39,400 62,400 39,400 39,400 39,400 39,400 39,400 521,800 65500 Debt Service - 65501 Debt Service Payment - - - - - - - - - - - - - 65502 Debt Service Offset - - - - - - - - - - - - - 65503 Bad Debt - - - - - - - - - - - - - Total 65500 Debt Service - - - - - - - - - - - - - FY24-25 Proposed Budget 13 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 Ordinary Income/Expense Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total 65600 Office Expenses - 65601 Equipment Purchase 300 - - 300 - - 1,300 - - 300 - - 2,200 65602 Furniture Purchase 300 - - 300 - - 300 - - 300 - - 1,200 65603 Computers & Electronics 300 - - 300 - - 300 - - 300 - - 1,200 65604 Office Supplies 200 200 200 200 200 200 200 200 200 200 200 200 2,400 65606 Printing & Stationary 100 100 100 100 100 100 100 100 100 100 100 100 1,200 65610 Copier - - - - - - - - - - - - - 65611 Copier Lease 440 440 440 440 440 440 440 440 440 440 440 440 5,280 65612 Copier Usage - - 50 - - 50 - - 50 - - 50 200 Total 65610 Copier 440 440 490 440 440 490 440 440 490 440 440 490 5,480 65620 Postage & Shipping - 65621 Postage Machine - - 25 - - 25 - - 25 - - 25 100 65622 Postage Usage & Others - - 50 - - 50 - - 50 - - 50 200 65623 UPS - - - - - - - - - - - - - 65624 FedEx - - 25 - - 25 - - 25 - - 25 100 Total 65620 Postage & Shipping - - 100 - - 100 - - 100 - - 100 400 Total 65600 Office Expenses 1,640 740 890 1,640 740 890 2,640 740 890 1,640 740 890 14,080 65670 Donation - - - 2,500 - - - - - - - - 2,500 65810 Travel Expense - Admin - 65811 Airfare - Admin - - - - - - - - - - - - - 65812 Lodging - Admin - - - - - - - - - - - - - 65813 Meals - Admin - - - - - - - - - - - - - 65814 Transportation - Admin 50 50 50 50 50 50 50 50 50 50 50 50 600 Total 65810 Travel Expense - Admin 50 50 50 50 50 50 50 50 50 50 50 50 600 65820 Employee Relation - Admin 200 200 600 200 650 2,820 200 200 200 200 5,150 850 11,470 65910 Public Relations - 65911 Authority Board - 1,300 - 1,300 - 7,300 - 1,300 - 1,300 - 1,300 13,800 65912 Community - Admin - - 750 - - 750 - - 750 - - 750 3,000 65913 Meeting 400 400 700 400 400 700 400 400 700 400 400 700 6,000 Total 65910 Public Relations 400 1,700 1,450 1,700 400 8,750 400 1,700 1,450 1,700 400 2,750 22,800 Total 65000 Administrative & General Expenses 183,483 184,839 180,840 211,853 180,512 192,815 218,692 181,138 180,739 182,556 185,271 183,284 2,266,022 66000 Operation & Maintenance Expenses - 66100 Contract Labor & Service - 66110 Custodial Expenses - 66111 Regular Custodial Hours 7,346 14,787 6,678 8,586 6,678 5,247 4,770 7,632 7,632 8,109 8,109 7,632 93,206 66112 Other Custodial Services - - - - - - - - - - - - - 66113 Custodial Supplies 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 13,800 66114 Custodial Equipment 167 167 167 167 167 167 167 167 167 167 167 167 2,004 Total 66110 Custodial Expenses 8,663 16,104 7,995 9,903 7,995 6,564 6,087 8,949 8,949 9,426 9,426 8,949 109,010 66120 Event Labor - 66121 Setup/Teardown Service 5,306 10,680 4,823 6,201 4,823 3,790 3,445 5,512 5,512 5,857 5,857 5,512 67,318 66122 Other Event Labor 8,103 8,103 8,103 8,103 8,103 8,103 8,103 8,103 8,103 8,103 8,103 8,103 97,236 Total 66120 Event Labor 13,409 18,783 12,926 14,304 12,926 11,893 11,548 13,615 13,615 13,960 13,960 13,615 164,554 66130 Landscaping Expenses - 66131 Landscaping Exterior Service 650 650 650 650 650 650 650 650 650 650 650 650 7,800 66132 Landscaping Interior Service 100 100 100 100 100 100 100 100 100 100 100 100 1,200 66133 Landscaping Tools & Supplies - - 500 - - 500 - - 500 - - 500 2,000 Total 66130 Landscaping Expenses 750 750 1,250 750 750 1,250 750 750 1,250 750 750 1,250 11,000 FY24-25 Proposed Budget 14 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 Ordinary Income/Expense Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total 66140 Security Labor - 66141 Security Regular Hours 500 500 500 500 500 500 500 500 500 500 500 500 6,000 66142 Security for In-House Events - - - - - - - - - - - - - 66143 Police for In-House Events - - - - - - - - - - - - - Total 66140 Security Labor 500 500 500 500 500 500 500 500 500 500 500 500 6,000 66210 Safety & Security - 66211 Alarm Monitoring 162 162 162 162 162 162 162 162 162 162 162 162 1,944 66212 Fire System Test & Inspection - 2,000 - - - - - 4,000 - - - - 6,000 66213 SSFFD Inspection - - 900 - - - - - - - - - 900 66214 First Aid Kit PM Service 600 600 600 600 600 600 600 600 600 600 600 600 7,200 66216 Emergency Training - - - - - - - - 500 - - - 500 66217 Other Safety Service - - - - - - - - - - - - - 66218 Other Safety Eqt. & Supplies - - 250 - - 250 - - 250 - - 250 1,000 Total 66210 Safety & Security 762 2,762 1,912 762 762 1,012 762 4,762 1,512 762 762 1,012 17,544 Total 66100 Contract Labor & Service 24,084 38,899 24,583 26,219 22,933 21,219 19,647 28,576 25,826 25,398 25,398 25,326 308,108 66220 HVAC - 66221 HVAC PM Service 1,450 - - 3,850 - - 1,450 - - 3,850 - - 10,600 66222 HVAC Repair Service 2,000 - - 2,000 - - 2,000 - - 2,000 - - 8,000 66223 HVAC Filters - - 1,800 - - 1,800 - - 1,800 - - 1,800 7,200 66224 HVAC Other Supplies - - - - - - - - - - - - - Total 66220 HVAC 3,450 -1,8005,850 - 1,800 3,450 - 1,800 5,850 -1,80025,800 66230 Kitchen - 66231 Kitchen PM Service - - 400 - - 400 - - 400 - - 400 1,600 66232 Kitchen Eqt. Service - - 750 - - 750 - - 750 - - 750 3,000 66233 Kitchen Refrigeration PM - - 800 - - 800 - - 800 - - 800 3,200 66234 Kitchen Refrigeration Service - - 500 - - 500 - - 500 - - 500 2,000 66235 Kitchen Grease Trap - - 1,200 - - - - - 1,200 - - - 2,400 66236 Kitchen Hydro-Jet - - - 1,800 - - - - - 1,800 - - 3,600 66237 Other Kitchen Expenses - - 750 - - 2,750 - - 750 - - 750 5,000 Total 66230 Kitchen - - 4,400 1,800 - 5,200 - - 4,400 1,800 - 3,200 20,800 66300 Maintenance Services & Equipments - 66301 Airwall Maintenance & Repairs 750 - - 750 - - 750 - - 750 - - 3,000 66302 Pest Control 350 350 350 350 350 350 350 350 350 350 350 350 4,200 66303 General Electrical 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66304 General Plumbing 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66305 Painting & Wall Repair 250 - - 250 - - 250 - - 250 - - 1,000 66306 Carpet & Flooring 150 - - 150 - - 150 - - 150 - - 600 66307 Asphalt and Masonry 125 - - 125 - - 125 - - 125 - - 500 . 66308 General Carpentry 350 350 350 350 350 350 350 350 350 350 350 350 4,200 . 66309 Welding & Sheet Metal - - - - - - - - - - - - - 66311 E-Waste Disposal 200 - - 200 - - 200 - - 200 - - 800 . 66312 Other Interior Service 625 - - 625 - - 625 - - 625 - - 2,500 . 66313 Other Exterior Service 625 - - 625 - - 625 - - 625 - - 2,500 66314 Decorations - - - - 4,000 - - - - - - - 4,000 66315 Parking & Towing 100 - - 100 - - 100 - - 100 - - 400 66316 Keys & Locks 150 - - 150 - - 150 - - 150 - - 600 66317 Furniture & Fixtures 150 - - 150 - - 150 - - 150 - - 600 . 66318 Other Equipments 500 - - 500 - - 500 - - 500 - - 2,000 66321 Lighting & Batteries 1,000 - - 1,000 - - 1,000 - - 1,000 - - 4,000 66322 Tools 200 - - 200 - - 200 - - 200 - - 800 66323 Workwear 300 - - 300 - - 300 - - 300 - - 1,200 Total 66300 Maintenance Services & Equipments 7,825 700 700 7,825 4,700 700 7,825 700 700 7,825 700 700 40,900 FY24-25 Proposed Budget 15 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 Ordinary Income/Expense Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total 66400 IT & Communications - 66401 IP Phone System Management 580 580 580 580 580 580 580 580 580 580 580 580 6,960 66402 Wireless Cell Phones 522 522 522 522 522 522 522 522 522 522 522 522 6,264 66405 Fiber Optic Line 1 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 32,400 66406 Fiber Optic Line 2 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 32,400 66407 Other Communications 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 12,000 66408 WiLine Fiber Optic 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 25,200 66409 IT Services 4,450 3,450 3,450 4,450 3,450 3,450 4,450 3,450 3,450 4,450 3,450 3,450 45,400 66411 Software/Systems Management 1,950 2,100 1,700 1,850 1,700 2,100 1,950 1,700 1,850 1,700 1,700 1,950 22,250 Total 66400 IT & Communications 16,002 15,152 14,752 15,902 14,752 15,152 16,002 14,752 14,902 15,752 14,752 15,002 182,874 66500 Utilities - 66501 PG&E Electricity 10,312 10,312 10,312 8,594 6,875 6,875 6,875 8,594 11,172 11,172 11,172 11,172 113,437 66502 PG&E Gas 688 688 688 825 2,788 4,200 3,788 2,788 1,786 1,100 894 825 21,058 66503 CalWater 4,532 4,532 4,532 4,532 4,532 4,532 4,532 4,532 4,532 4,532 4,532 4,844 54,696 66504 Other Utilities - - - - - - - - - - - - - Total 66500 Utilities 15,532 15,532 15,532 13,951 14,195 15,607 15,195 15,914 17,490 16,804 16,598 16,841 189,191 66700 Client Services Expenses - 66701 Transportation Service 420 420 420 420 420 420 420 420 420 420 420 420 5,040 66702 Linen 740 701 881 968 915 1,063 717 708 685 747 752 856 9,733 66703 Guest Water Service 350 350 350 350 350 350 350 350 350 350 350 350 4,200 66704 Pens/Pads/Candy - - 250 - - 250 - - 250 - - 250 1,000 66705 Other Clients Services - - 250 - - 250 - - 250 - - 250 1,000 Total 66700 Client Services Expenses 1,510 1,471 2,151 1,738 1,685 2,333 1,487 1,478 1,955 1,517 1,522 2,126 20,973 66810 Travel Expense - OPS - 66811 Airfare - OPS - - - - - - - - - - - - - 66812 Lodging - OPS - - - - - - - - - - - - - 66813 Meals - OPS - - - - - - - - - - - - - 66814 Transportation - OPS 50 50 50 50 50 50 50 50 50 50 50 50 600 66815 Other Travel Expenses - OPS - - - - - - - - - - - - - Total 66810 Travel Expense - OPS 50 50 50 50 50 50 50 50 50 50 50 50 600 66820 Employee Relations - OPS 750 - - 750 - - 750 - - 750 - - 3,000 Total 66000 Operation & Maintenance Expenses 69,203 71,804 63,968 74,085 58,315 62,061 64,406 61,470 67,123 75,746 59,020 65,045 792,246 FY24-25 Proposed Budget 16 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 Ordinary Income/Expense Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total 67000 Sales & Marketing Expenses - 67110 Marketing - 67111 Creative/Brochure Production 420 420 420 420 420 420 420 420 420 420 420 420 5,040 67112 Website 2,860 2,860 2,860 2,860 2,860 2,860 2,860 2,930 2,860 2,860 2,860 2,860 34,390 67113 Media Planning/Buying 5,562 11,772 23,512 11,262 6,062 6,062 6,062 6,062 6,062 12,358 6,148 6,148 107,072 67114 Printing 150 - - 150 - - 150 - - 150 - - 600 67115 Other Marketing 625 625 625 625 625 625 625 625 625 625 625 625 7,500 Total 67110 Marketing 9,617 15,677 27,417 15,317 9,967 9,967 10,117 10,037 9,967 16,413 10,053 10,053 154,602 67310 Client Entertainment 2,150 3,900 6,450 1,100 2,400 10,000 400 600 600 8,600 11,100 4,100 51,400 67320 Client Gifts - - - - 300 - - 300 4,000 300 - - 4,900 67410 Tradeshows - - - - - - - - - - - - - 67411 Booth Rental & Registration - - - 2,500 - 3,000 - 2,700 - 1,500 4,700 - 14,400 67412 Shipping - 200 - 200 - - - 200 - - - - 600 67413 Equipment - - - - - 3,500 - - - - 2,000 - 5,500 67414 Sales Decorations - - - 250 - - - 300 - 150 - - 700 Total 67410 Tradeshows - 200 - 2,950 - 6,500 - 3,200 - 1,650 6,700 - 21,200 67510 Industry Event Registration 300 300 300 300 300 1,300 300 300 300 1,100 300 300 5,400 67610 Dues & Membership 1,034 315 645 - 190 765 - 475 - 630 - - 4,054 67620 Group Rental Incentive - - - - - - - - - - - - - 67621 Room Rental/Equip - - - - - - - - - - - - - 67622 Other Group Rental Incentive - - - - 2,000 - - - 2,000 - - - 4,000 Total 67620 Group Rental Incentive - - - - 2,000 - - - 2,000 - - - 4,000 67810 Travel Expense - Sales - 67811 Airfare - Sales - - 400 950 - - - 900 - 200 900 - 3,350 67812 Lodging - Sales - - 2,500 3,000 - 3,000 - 1,600 300 800 1,000 300 12,500 67813 Meals - Sales - - 250 600 - 200 - 300 100 200 300 100 2,050 67814 Transportation - Sales 200 200 400 1,050 200 800 200 700 400 800 400 400 5,750 67815 Other Travel Expenses - Sales - 100 100 200 200 200 - 50 100 100 200 - 1,250 Total 67810 Travel Expense - Sales 200 300 3,650 5,800 400 4,200 200 3,550 900 2,100 2,800 800 24,900 67820 Employee Relations - Sales 2,000 - - 300 - - 300 - - 300 - - 2,900 67912 Community - Sales 240 1,700 200 200 1,700 1,540 200 200 1,540 200 1,700 200 9,620 Total 67000 Sales & Marketing Expenses 15,541 22,392 38,662 25,967 17,257 34,272 11,517 18,662 19,307 31,293 32,653 15,453 282,976 Total 60000 Operating Expenses 268,227 279,035 283,470 311,905 256,084 289,148 294,615 261,270 267,169 289,595 276,944 263,782 3,341,244 Total Expenses 268,227 279,035 283,470 311,905 256,084 289,148 294,615 261,270 267,169 289,595 276,944 263,782 3,341,244 Net Operating Income (134,153) (42,630) (153,232) (116,863) (123,309) (149,816) (210,385) (132,059) (139,351) (150,187) (140,363) (133,357) (1,625,703) FY24-25 Proposed Budget 17 South San Francisco Conference Center Fiscal Year 2024-2025 Proposed Budget Fiscal Year 2024-2025 Proposed Budget FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 FY24-25 Ordinary Income/Expense Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Total Other Income 81000 Other Non-Operating Income - 81110 Conference Center Tax 173,533 173,533 170,442 176,123 150,390 155,403 150,390 152,061 176,123 170,442 176,123 170,442 1,995,007 81115 Conference Center Tax Penalty - - - - - - - - - - - - - 81120 Interest Revenue - - - - - - - - - - - - - 81121 Interest from Bank Accounts - - - - - - - - - - - - - 81122 Interest from LAIF - - 25,000 - - 25,000 - - 25,000 - - 25,000 100,000 81123 Interest from Trustee Accounts - - - - - - - - - - - - - 81130 Credit Card Discount & Rebate 550 550 550 550 550 550 550 550 550 550 550 550 6,600 81135 Other Income - MG - - - - - - - - - - - - - Total 81000 Other Non-Operating Income 174,083 174,083 195,992 176,673 150,940 180,953 150,940 152,611 201,673 170,992 176,673 195,992 2,101,607 Total Other Income 174,083 174,083 195,992 176,673 150,940 180,953 150,940 152,611 201,673 170,992 176,673 195,992 2,101,607 Other Expenses 68100 Professional Services - 68110 Legal 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 26,400 68120 Staff Training & Education 1,250 - - 1,250 - - 1,250 - - 1,250 - - 5,000 68140 Audit Services - - - - - 17,500 - - - - - - 17,500 68150 City Finance Services 834 834 834 834 834 834 834 834 834 834 834 834 10,008 68180 Other Professional Services - - - - - - 100 - - - - - 100 Total 68100 Professional Services 4,284 3,034 3,034 4,284 3,034 20,534 4,384 3,034 3,034 4,284 3,034 3,034 59,008 86000 Depreciation Expenses - 86001 Depr - Building 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 4,658 55,896 86010 Depr - Building Improvement 13,875 13,875 13,875 13,875 13,875 13,875 13,875 13,875 13,875 14,708 14,708 15,541 169,832 86015 Depr - Furniture & Fixtures 2,401 2,401 2,401 2,401 2,401 2,401 2,401 2,401 2,401 2,401 2,401 2,401 28,812 86020 Depr - Food Service Equipment 708 708 708 850 850 850 850 850 850 850 850 850 9,774 86025 Depr - Kitchen Table/ Flatware 259 259 259 259 259 259 259 259 259 259 259 259 3,108 86030 Depr - Office Equipment - - - - - - - - - - - - - 86035 Depr - PC/ Tablet/ Mobile 304 304 304 304 304 304 - - - - - - 1,824 86040 Depr - Telecommunication 2,729 2,729 2,729 2,729 2,729 2,729 2,729 2,729 4,118 4,118 4,118 4,118 38,304 86045 Depr - Maintenance Equipment 234 234 234 234 234 234 234 234 234 234 234 233 2,807 86050 Depr - Machinery & Vehicles - - - - - - - - - - - - - 86055 Depr - Improvement of Site 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 18,720 Total 86000 Depreciation Expenses 26,728 26,728 26,728 26,870 26,870 26,870 26,566 26,566 27,955 28,788 28,788 29,620 329,077 Total Other Expenses 31,012 29,762 29,762 31,154 29,904 47,404 30,950 29,600 30,989 33,072 31,822 32,654 388,085 Net Other Income 143,071 144,321 166,230 145,519 121,036 133,549 119,990 123,011 170,684 137,920 144,851 163,338 1,713,522 Net Income 8,918 101,692 12,999 28,657 (2,273) (16,267) (90,395) (9,048) 31,333 (12,267) 4,488 29,981 87,819 Net Income Net Depreciation 35,646 128,420 39,727 55,527 24,598 10,603 (63,829) 17,518 59,288 16,521 33,276 59,601 416,896 FY24-25 Proposed Budget 18