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Home My WebLink About08.07.2024 @6:30pm Regular Measure W COC !"! !! " #$ % & '" (& $$ )$ %'$ !!$ *$+ , ) -! # $$ $. + / $$ $. 0$ # $$ $. #! '" (& $$ #! 1 .$ 1 .! $$ . #$%" & '%! !( "%$ '%! !$$ " ) ( ! & $ ( % $(*' ($+,""& 1 2& .! $$ ()34 #) 5664)- 4( 4 #)) 78 6394) )# ) :)# ! " #$%&'%&(#)#*)) $ -.! - . ) ' $ " ''' &$ " !$' ) $!" ) /"% "! "") 0" .1"!" !"! 23 $ 4!!,""& 5! $ "" ' $% %& "!' & 0" $ " '& &$ "! " 64" %& $ ( !!$$ "* 5" ) 0 "'! """ ! & "% 4 $&! !!$$ ' !' $ (!(5 ' !""! ! &&!& .%$ 4!!,""& 64"%& $ ( ;<=< '" (& $$ #! 77-1/81 17777 89/18:58; 5-8# 1#- #8#81 <75##89- #--81 195/81-59 1)''& $ ($ "& #"; +"="( $$ $ (&>?66 = " ' @! "$ #($ ($@! " 5&$ 1' #";&%!' "& A66B46 C( !/! 5-8# 1#1/#8#81##55981##5--88#8#81 /><19#89- ;<=< CALL TO ORDER Chair called the meeting to order at 6:33 p.m. ROLL CALL Chair De Guzman, present Vice Chair Zemke, present Committee member Del Rosario, present Committee member Brosnan, absent Committee member Rey, present AGENDA REVIEW No changes. WELCOME AND INTRODUCTIONS Director of Finance Karen Chang provided a brief overview of the agenda for the evening. IN PERSON PUBLIC COMMENT: No in person public comment. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes from the meeting on April 3, 2024. Motion – Vice Chair Zemke: To approve the minutes from April 3, 2024, Committee Member Rey Second – by roll call vote: AYES Chair De Guzman, Vice Chair Zemke, Committee Member Rey; and NAYS: Non; ABSENT: ABSTAIN: Committee Member Brosnan and Committee Member Del Rosario. Motion passes unanimously. 2. Discussion of FY 2023-24 South San Francisco Audit – Planning Phase (Amy Meyer, Maze & Associates) Amy Meyer with Maze and Associates provided the Planning Phase Presentation for FY 2023-24 South San Francisco Audit. Amy Meyer concluded the presentation and asked if anyone had any questions. Chair De Guzman asked if activity fund 101 was a general ledger or a trial balance. Amy Meyer provided an explanation of the report and process. MINUTES SPECIAL MEETING MEASURE W CITIZENS’ OVERSIGHT COMMITTEE CITY OF SOUTH SAN FRANCISCO Wednesday, June 5, 2024 6:30 p.m. IN-PERSON MEETING MEASURE W COC MEETING MINUTES April 3, 2024 PAGE 2 Chair De Guzman asked if Maze and Associates is involved with developing the budget. Amy Meyer replied, “No. Amy Meyer advised that Maze & Associates just audits the results. Assistant City Manager Lee advised that there is a small portion (GANNs – Appropriation Limits) of the budget that is audited by Maze and Associates. Committee Member Del Rosario asked if the audit was for total funds and has nothing to do with expenditures. Amy Meyer provided response of testing transactions and purchasing policy. Committee Member Del Rosario asked if the audit was to check what the most cost-effective process was? Amy Meyer advised that cost effectiveness was not their purpose. For the record, Committee Member Del Rosario arrived to the meeting at 6:41 p.m. 3. Informational Report on Measure W FY 2023-24 financial update and FY 2024-25 Proposed Budget for Measure W (Karen Chang, Director of Finance) Director Chang provided an informational Report on Measure W FY 2023-24 financial update and FY 2024-25 Proposed Budget for Measure W. Chair De Guzman asked for clarification if there was an operational deficit (in General Fund). Director Chang confirmed. Committee Member Del Rosario asked if the $3 million transfer was a one-time occurrence. Director Chang advised that staff recommended one-time occurrence for now. Assistant City Manager Lee asked Director Chang to discuss the 10-year forecast trend for the General Fund. Director Chang discussed the 10-year forecast for the General Fund. Chair De Guzman asked how long the projection of the deficit was. Director Chang provided a response and discussed long term forecast. Chair De Guzman asked if the salary and benefits were different. Director Chang clarified that the salary on Measure W was budgeted for the Project Manager overseeing Capital Projects funded by Measure W. Vice Chair Zemke commented that Committee Member Brosnan concern has been maintenance and upkeep of the new buildings. Director Chang advised that this was the reason why staff recommended this one-time occurrence and then re-evaluate. Chair De Guzman asked for clarification of whether the approval of the $3 million transfer from Measure W to General Fund was approved as part of City Council’s budget approval. Director Chang confirmed and further discussed the study session to help balance the budget. Committee Member Del Rosario asked for clarification of this being the first time using Measure W funds to cover for a General Fund deficit. Director Chang confirmed. Vice Chair Zemke asked for clarification that the paving projects were going to continue. Director MEASURE W COC MEETING MINUTES April 3, 2024 PAGE 3 Chang advised that there is $1 million remaining for the paving project. Director Chang continued with her presentation. Assistant City Manager Lee provided additional comments on the operating budget and efforts that are being made to control costs. Director Chang concluded the presentation and asked if anyone had any questions. Chair De Guzman asked if the actual numbers were trending to budget estimates? Director Chang advised that for FY 2023-24 actuals are performing better than budget. Assistant City Manager Lee advised that Director Chang mentioned the number one revenue source for the City is property tax. Assistant City Manager Lee provided an explanation about the challenges of the vehicle licenses fee swap. Vice Chair Zemke asked if the City has experienced any property owners requesting an appeal to the assessed valuation. Director Chang said the City has not experienced any. Chair De Guzman asked if the City will foresee another $3 million transfer next year. Director Chang said she does not want to speculate. Finance Director Chang concluded the informational report. ADJOURNMENT Being no further business, Chair De Guzman adjourned the meeting at 7:12 p.m. Submitted by: Approved by: ______________________ ______________________________ Patty Gomez Edmund De Guzman Secretary Chair Approved by the Measure W Citizens’ Oversight Committee: / / Orange Memorial Park Aquatic Center •Construct a new 24,000 sf facility •Two pools •Outdoor, 10-lane cool-water lap pool with wind screen •Indoor, 7-lane warm-water teaching/recreation pool •Swimmer's Lounge & Activity Room •All-Electric facility •Maintain operation of existing pool throughout construction of the new pool facility 1 Funding Sources Measure W 2022A Bond Sale $49,000,000 Project Budget Soft Costs $10,731,000 Hard Costs $38,269,000 Total Project Costs $49,000,000 2 •Construction Began April 2024 •Eternal Flame Protected and Stored Off-site •Impacted Trees and Shrubs Removed •Shoring and Excavation Underway •Phase 1 Construction Completion Late 2025 3 Construction Update Pavement Management Program Projects Measure W Citizens’ Oversight Committee August 7, 2024 Pavement Management Program Projects Innovative Maintenance Approach •Measure W and Lease Revenue Bonds •Historically low interest rates •Front loaded funds •Maximize economy of paving scale •>$2 million per year savings in future maintenance •Significant roadway improvements Pavement Management Program Projects Pavement Management Program Projects 2022 West of 101 Rehabilitation Projects $19.7 M in Construction Costs Focused on Streets with Poor/Very Poor Condition Treated 21.0 CL miles (18% of entire network) Pavement Management Program Projects Pavement Condition Index (PCI) Before & After Construction PCI Before = 71 9/30/2021 PCI After = 78 10/31/2023 Pavement Management Program Projects Pavement Maintenance Plan – Surface Seal Schedule Innovative Program Allows for Surface Seal by Area to Reduce Construction Costs and Future Maintenance Costs Pavement Management Program Projects 2023 Surface Seal Project (Areas 3 & 4) $5.145 M in Construction Costs (Measure W $2.2 M) Focused on Preventive Maintenance Surface Seal Treatment Treat 302,000 Sq Yards of Asphalt Pavement (11% of entire network) Pavement Management Program Projects 2023 Street Surface Seal (Areas 3 & 4) Construction in Spring of 2024 Pavement Management Program Projects Refreshed Lane Line Striping, Legends and Crosswalks !"#$%!& '&#'( %&)'&#' *"#$%!& ++, !"#$%& '()**+#$(,-(.)/*0+1$* 0!*+ 02 0#$1!"$"%*34& '()**+#$(,-(.)/56'' 5 &&0#$1!"$"%*34&& '()**+#$(,-(.)/)78-$+0!*+-020##$10! && !"#$%& '()**+#$(,-(.)/*0+1$* 0!*+ 02 && !"#$%& '()**+#$(,-(.)/*0+1$* 0!*+ 02 !"#$%& '()**+#$(,-(.)/*0+1$* 0!*+ 02 !"#$%&& '()**+#$(,-(.)/*0+1$* 0!*+ 02 !"#$%& '()**+#$(,-(.)/*0+1$* 0!*+ 02 & !"#$% '()**+#$(,-(.)/*0+1$* 0!*+ 02 !"#$% '()**+#$(,-(.)/*0+1$* 0!*+ 02 !"#$% '()**+#$(,-(.)/*0+1$* 0!*+ 02 !"#$% '()**+#$(,-(.)/*0+1$* 0!*+ 02 & !"#$%& 0 */ !"#$%!& '&#'( %&)'&#' *"#$%!& ++, .)-()1*7 '()**+#$(,-(.)/*0+1$* 0!*+ 02 !"#$%& '()**+#$(,-(.)/*0+1$* 0!*+ 02 &&& 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!"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' 10, >6 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 1# >6;$"*!"<&/= )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 1# >6;$"*!"<&/= )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 1# >6;$"*!"<&/= )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' >6 > )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 1# > ;$"*!"<&/= )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 1# > ;$"*!"<&/= )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' > , 6 )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 1# , 6;$"*!"<&/= )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' 78&+ * !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 1# , 6;$"*!"<&/= )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' )79&:) !"&&'%(!)*!$"+&"&A!*'$"*(!B<*!$"' , 6 5 ( - ( - ( ,5 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- #'# # * - ( , 78&+ 2 !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- ,'# # / - ( , 78&+ 3 !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- ##3 - ( > , 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- #4 '#5#/# '# - ( , -,, , 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- #'# # - ( , 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- /#'# # - ( , 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 6/-0 - ( 10 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- /6 '# # - ( , 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- #/1 '# # * - ( , >5 , 78&+ * !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 04## '# # - ( 0- , 78&+ !"#$%&"'% (" )"(&)* "%(+)"(&)* , '#$%&"'% (" ##- 33 , B</7/?'* !"&&'%(!)*!$"+($?&%*%%$<"*!"8. B</7/?'* !"&&'%(!)*!$"+($?&%*%%$<"*!"8. B</7/?)A !"&&'%(!)*!$"+($?&%*%%$<"*!"8. , , B</7/?)A !"&&'%(!)*!$"+($?&%*%%$<"*!"8. , ( ( , 1 1"$ ( 78&+ Karen Chang, Director of Finance August 7, 2024 Presentation to Measure W Citizens’ Oversight Committee FY 2023- 24 Financial Update 2 Fiscal Year Ended Cumulative Total as of June 30, 2021 FY 2021 - 22 FY 2022 - 23 FY 2023 - 24 Total as of June 30, 2024 Total Revenues $59,270,645 $15,399,766 $15,618,697 $13,021,098 $103,310,206 Expenditures Salaries & Benefits 267,867 279,785 287,295 166,630 1,001,577 Services & Supplies 275,622 275,622 Transfers Out to Capital Improvement Fund Civic Campus 40,907,394 2,755,016 2,088,941 45,751,351 Street Paving Program 6,711,687 159,012 44,071 -6,914,770 Debt Service 3,174,355 8,287,833 8,289,450 8,286,750 28,038,388 Total Expenditures $ 51,336,925 $ 11,481,646 $ 10,709,757 $ 8,453,380 $ 81,981,708 Revenue Less Expenditures $ 7,933,720 $ 3,918,120 $ 4,908,940 $ 4,567,718 $ 21,328,498 FUND BALANCE $ 7,933,720 $ 11,851,840 $ 16,760,780 $ 21,328,498 $ 21,328,498 Expenditures by Project 3 23/24 Expenditure Budget 23/24 YTD Actual 23/24 Avaialble Balance Salaries and Benefits $475,635 $166,630 $309,005 Civic Campus Construction (pf1707, pf2103) 12,111,127 - 12,111,127 Paving Program (st2104, st1903, st2302) 1,086,231 - 1,086,231 Debt Service 8,286,750 8,286,750 - TOTAL Expenditures $21,959,743 $8,453,380 $13,506,363 QUESTIONS 4