HomeMy WebLinkAboutPacket9.16.24Monday, September 16, 2024
6:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
City Hall: City Manager's Conference Room
400 Grand Avenue
Commission on Equity and Public Safety
Arnel Junio, Chair
Bianca Bedigian, Commissioner
Krystle Cansino, Commissioner
PaulaClaudine Hobson-Coard, Commissioner
Carol Sanders, Commissioner
Steven Yee, Commissioner
Ruby Harrison, Commissioner
Regular Meeting Agenda
1
September 16, 2024Commission on Equity and Public
Safety
Regular Meeting Agenda
How to submit written Public Comment before the Meeting:
Members of the public are encouraged to submit public comments in writing in advance of the meeting
by emailing: [email protected]
How to provide Public Comment during the Meeting:
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER
Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the
Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate
and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of
speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code
sec. 54954.3(b)(1).).
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans
with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand
Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone
number, a brief description of the requested materials, and preferred alternative format service at least
24-hours before the meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the
Office of the City Clerk by email at [email protected], 24-hours before the meeting.
Page 2 City of South San Francisco Printed on 9/13/2024
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September 16, 2024Commission on Equity and Public
Safety
Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
ITEMS FROM STAFF MEMBERS
Report regarding a presentation on the City of South San Francisco Parks and
Recreation Department’s programs and services. (Greg Mediati, Director of Parks and
Recreation)
1
PUBLIC COMMENT
MATTERS FOR CONSIDERATION
Motion to approve meeting minutes for the August 12, 2024 meeting (Devin
Stenhouse, DEI Officer)
1
Motion to approve Commissioners Hobson-Coard as Vice Chairperson. (Devin
Stenhouse, DEI Officer)
2
Commission will discuss details for this year’s annual commission retreat. (Devin
Stenhouse, DEI Officer)
3
The Commission will review the remaining schedule for commission meetings
through January 2025 in lieu of the holiday season. (Devin Stenhouse, DEI Officer)
4
ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS
ADJOURNMENT
Page 3 City of South San Francisco Printed on 9/13/2024
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-938 Agenda Date:9/16/2024
Version:1 Item #:1
Report regarding a presentation on the City of South San Francisco Parks and Recreation Department’s programs and
services.(Greg Mediati, Director of Parks and Recreation)
RECOMMENDATION
It is recommended that the Commission on Equity and Public Safety be apprised of the Parks and Recreation
Department’s various divisions responsible for the delivery of public services.
BACKGROUND/DISCUSSION
The Parks and Recreation Department is one of 14 City departments.Under the direction of the Director,Deputy
Director,and management team who report to the City Manager,the Department is responsible for the provision of
opportunities for physical,cultural,and social well-being;effective use and maintenance of public facilities,parks,and
open space; and the delivery of services in a timely, efficient, and cost-effective manner.
The Department is among the largest operating departments and is the largest by way of employees with over 400 staffers
- both full time and part time / hourly.
The Department is comprised of four divisions, which are further detailed below.
Administration Division
The Administration Division manages departmental business activities and provides leadership and oversight in an
effective and efficient manner to support the other three divisions while providing high-quality customer services.
The Administration Division is largely a support division for the larger Department.Administration staff provide budget
oversight,manage the Department’s hundreds of contracts and agreements,maintain relationships with vendors and
contractors,support the Cultural Arts Program,and coordinate with City co-sponsored groups,such as the various non-
profit youth sports leagues,and other recreation and social organizations that support the Department’s mission.
Administration staff also serve as the liaison to the Finance and Human Resources Departments and are assigned with
special projects and events as needed that support departmental and City initiatives.
The team also liaises with the Parks and Recreation Commission.The Commission’s duties include providing staff with
advice in the areas of recreation programming,policies,and fees;to convey citizen concerns;to advocate for the parks
and recreational needs of the community;to participate in planning for new recreation programs,facilities,playgrounds,
and parks; and to serve as the appeal body for the City's Tree Ordinance.
Parks Division
The Parks Division is responsible for the maintenance of all City parks,certain medians and right-of-way areas,Common
Greens areas,Sign Hill,certain SSFUSD ballfields,and all publicly owned trees.In all,this equates to approximately 350
acres of parks and open space, 13 miles of medians, and over 10,000 trees.
The Parks Division has approximately 30 full-time field staff,three part-time staff,two maintenance supervisors,one
administrative assistant,and one manager.In addition to daily maintenance activities,the Parks Division also provides
services for residents and other City departments.These include tree permit application review,capital improvement
project management,public and private project plan review,administration of the community gardens,response to service
requests, and emergency response.
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Creating a sustainable healthy environment is paramount to the Parks Division’s goals.The Division focuses on green
practices:reducing energy and water consumption when feasible and recycling tree mulch from trees that are removed or
pruned around the city.In addition to these practices,the Parks Division works to preserve and restore habitat on Sign
Hill.Fire safety,public education,and endangered species protection are the primary goals of the extensive work that the
Division continues to perform on the hill.
The Parks Division also prides itself in providing numerous opportunities for the community to get involved through
volunteerism.Improving Public Places and Sign Hill Stewards are two of the largest volunteer groups,but the Division
also offers other individual opportunities to help beautify our park spaces and engage in the community.
Building Maintenance Division
The Building Maintenance Division strives to meet the maintenance needs of facility occupants.These services include
custodial and general maintenance of all City owned facilities.
There are 26 permanent buildings,nine park restrooms and seven portables,being serviced by 16 full-time custodians,
two craftworkers,and four part-time /hourly positions.This team is responsible for work requests submitted by City
staff,emergency repairs,general cleaning,access controls,fire /life safety systems,security alarm management,HVAC
systems,elevators,lighting,plumbing repairs,and others.This Division also manages minor maintenance projects and
capital improvement projects,such as tenant improvements,lighting and other energy upgrades,equipment /appliance
replacement, access controls, and other repairs.
Recreation Division
The Recreation Division provides recreation and enrichment programs for community members,promotes wellness,
creates a culture of curiosity and learning,enhances the quality of life for participants,and stimulates community
building.Additionally,the Division hosts numerous large-scale public events,such as Concert in the Park,quarterly art
exhibits,Halloween Extravaganza,Movies in the Park,among others.There are several sub-divisions,known as Program
Areas, within the Recreation Division, detailed below.
Aquatics Program
The Aquatics Program operates Orange Memorial Pool,a heated,indoor,25-yard by 6-lane facility.The Aquatics
Program offers a wide range of activities to meet the needs of most persons living in South San Francisco.Programs are
divided into lessons, fitness, recreation, and rentals.
The Aquatics Program has lessons, both semi-private and private, for all ages and abilities.
Fitness activities include water exercise and lap swim.The water exercise classes are a group activity for those ages 18
and older.Specific sessions are developed specifically for older adults and those who have difficulty with strenuous
exercise.The evening water exercise class is a high-intensity water aerobics class geared for those who want a high-
tempo workout. Lap swim is an unstructured program geared for those 16 years and older who wish to swim laps.
Recreation swim is an unstructured program for those who wish to enjoy the water but don’t necessarily want to
exclusively swim laps or exercise.Recreation swim is divided into two programs:adult and open.Adult recreation swim
is for those 18 years and older.Three lanes are set up for those who wish to swim laps,and the remainder of the pool is
open for stationary exercise,walking,or lounging in the water.Open recreation swim is for all ages.The pool is divided
into deep and shallow zones and is designed for swimmers to have fun in the pool.
Orange Memorial Pool is also available for rentals.The primary users are those who rent the pool for birthday parties.
Additionally, the pool hosts daily practices organized by the co-sponsored Aquatics Club.
It should of course be noted that a new Aquatics Center is under construction at Orange Memorial Park.The project
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includes:
·A 24,000 square-foot aquatic facility.
·Two pools:a 25-yard outdoor lap pool and a separate indoor warm water teaching/recreation pool.The indoor
pool will also have an all-abilities zero-depth beach entry.
·Swimmer’s lounge and locker rooms.
·Rentable multi-use rooms.
·New veteran’s memorial.
·Restored open lawn / athletic field.
·A future phase includes a new all-abilities playground where the existing playground near the Fernekes Building
is located.
Classes Program
The Classes Program offers classes for children,teens,and adults on a quarterly basis.Classes are offered at five City
facilities. There are currently over 55 instructors that teach a variety of classes.
Over 30 classes each quarter are offered for preschool children in the areas of kindergarten readiness,arts and crafts,
exercise,and martial arts.Classes are available for children in the study of dance,music,martial arts,Cantonese,Hindi,
arts and crafts,tennis,and more.The ballet program,known as the South San Francisco Civic Ballet,has two to four
large performances each year for participants and their families.
Approximately 15 to 20 classes per quarter are offered for teens.Some examples include ballet,exercise and fitness,art,
martial arts, dance, and music. Teens may also take classes that are offered through the Adult / Teen section.
Hundreds of adults,many of whom are seniors,participate in classes offered in exercise and fitness,dance,martial arts,
arts and crafts, and programs each session.
Cultural Arts Program
The South San Francisco Parks and Recreation Department supports community arts through various programs.
The South San Francisco Cultural Arts Commission is a citizen’s advisory board comprised of nine members.Staff and
the Commission oversee the installation of art at public and private locations throughout the City,including
administration of the public art developer requirement.
The Cultural Arts Program presents a series of quarterly art gallery exhibits,live and virtual,designed to showcase the
creativity of local artists.The vision for the art gallery program is to continue presentations that reflect a wide spectrum of
art styles and media crossing all areas of art and interest groups.
Fostering creativity,artistic discipline,cultural appreciation,and a sense of accomplishment in local youth is a priority.To
that end,in partnership with the South San Francisco Unified School District,the Cultural Arts Program sponsors an
annual Youth Art Show.
The Program also sponsors the annual presentation of the Jack Drago Cultural Arts Commission Youth Art Scholarship to
graduating high school seniors.It is a financial award established for the purpose of providing continued education in the
arts.The scholarship is funded exclusively by community fundraising dollars and donations.This scholarship will soon
pivot to a fellowship program where the recipient will receive real-life experience working in the realm of public art
programs while receiving a stipend.
The City Council has periodically allocated funds for the acquisition of public art.In 2020,the City adopted an ordinance,
the Public Art Requirement and In-Lieu Fee for Non-Residential Developments,establishing a public art requirement for
specified non-residential development projects.
In September 2023,the City of South San Francisco adopted its first Public Art Master Plan.The Plan is a tool to guide
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In September 2023,the City of South San Francisco adopted its first Public Art Master Plan.The Plan is a tool to guide
the City in arts planning on a long-term basis.The Public Art Master Plan makes 14 recommendations and sets of goals,
policies,and objectives to provide direction to the Cultural Arts Commission,City Council,and City staff for the
development,improvement,and enhancement of the City's public art inventory and cultural arts programs.It is a
comprehensive document that establishes a foundational pathway and achieves executable guidelines to strengthen the
City's unique regional identity from the present to the future.
Preschool and Early Learning
The Preschool and Early Learning Program provides a curriculum and learning environment that helps young children
develop socially,intellectually,physically,and emotionally.The Program is play-based and is characterized by a
predictable structure, providing children with a dependable routine.
Programs are licensed through the State of California Department of Social Services Community Care Licensing.
Teachers meet education requirements set by Community Care Licensing and vary in levels of education in Early
Childhood Education,Child Development,Supervision,Curriculum,and Emergency Response.Student-teacher ratios are
one qualified teacher for every 12 students.Teachers provide a safe,nurturing environment with many developmentally
appropriate activities and opportunities for the children to creatively explore and learn through play.
Westborough and Siebecker Preschool are fee-based programs,and the Big Lift grant funded Little Steps Preschool at the
Gene Mullin Community Learning Center is free or at a greatly reduced fee for families who are income-eligible in
accordance with County of San Mateo income guidelines.
Facility Rentals
Four recreational facilities are available for rent for community and private gatherings.Types of rentals include
christenings,birthday parties,homeowner’s association meetings,family gatherings,wedding receptions,non-profit
group events,anniversaries,dinner dances,etc.All fees include use of the tables and chairs,building supervision,regular
cleaning,and arrangement and tear down of tables and chairs.The Department also offers rentals at 17 picnic sites in
seven park locations.
Senior Services
The Senior Services Program operates a Senior Center,a licensed Adult Day Care Program,and a Congregate Nutrition
Program.
The Roberta Cerri Teglia Senior Center is located at 601 Grand Avenue and is open Monday through Saturday.Programs
are designed to encourage independence and socialization,reflecting the diverse needs among older adults.The Senior
Center offers a variety of services including information and referrals,a number of free drop-in programs,tax preparation
services,a Congregate Nutrition Program,special events,and volunteer opportunities.The Congregate Nutrition Program
is free for seniors ages 60 years and older.Some of the free drop-in programs at the Center include fine art exploration,
Hawaiian arts,karaoke,yoga,knitting and crochet,mahjong,ping pong,zumba,technology assistance,billiards,and an
open gym.
The Adult Day Care Program is open Monday through Friday.The program objectives are to maintain and enhance
participants’physical,social,and emotional functioning,while encouraging the highest level of independence and
enhancing their quality of life.The Program enables frail or impaired older adults to remain in the community and to
prevent premature institutionalization.It also provides on-going support,respite,and assistance with community
resources for caregivers and families of participants.The Adult Day Care’s activities are designed to provide mental,
physical,and social stimulation for participants.Structured recreation,education,and social programs include exercise,
wellness and nutrition education,arts /crafts,music,memory games,walking,and more.Participants receive a
nutritionally balanced hot lunch and snack daily, and transportation assistance and information is available.
Sports Program
The Sports Program offers a wide variety of programs for participants of all ages.These include kindergarten -2nd grade
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The Sports Program offers a wide variety of programs for participants of all ages.These include kindergarten -2nd grade
basketball clinics,3rd -5th grade basketball league,middle school sports,girls volleyball,flag football,basketball,track
and field,golf,badminton,adult sports leagues,softball,basketball,Junior Giants baseball program,open gym use,field
preparations, and special events.
The Sports Program is also the liaison to the co-sponsored groups,including the South San Francisco Youth Baseball
Managers Association and South San Francisco United Youth Soccer League.The Department works with each group to
provide field space, administrative assistance, and other facility uses.
Youth Enrichment Services
The Youth Enrichment Services Program operates four licensed After School Recreation Programs,two After School
Education and Safety Programs, seasonal camps, and a Full of Fun Program for young adults with special needs.
The After School Program is offered Monday through Friday.Programs operate on the following elementary school
campuses:Buri Buri,Monte Verde,Ponderosa,and Spruce.Full day programs are also offered during school holidays and
breaks.
The REAL After School program is funded through the California Department of Education After School Education and
Safety (ASES)grant.REAL operates on the Los Cerritos and Martin Elementary School campuses.The purpose of our
REAL program is to expand learning beyond the school day and beyond classroom doors and walls.Our program
compliments, supports, and enhances daily classroom instruction.
Summer Camp operates at Orange Memorial Park,Terrabay Gymnasium,and one SSFUSD site.Teen Camp is for 13 to
14 year olds.Traditional Camp activities include science,sports,art,cooking,music,and movement as well as
swimming,community adventures,and field trips.Specialty camps provide a week of focused activity that develops
children’s skills and knowledge in areas of sports and enrichment.Full of Fun Programming offers three weeks of
summer camp and monthly events during the school year. The program is for young adults 14 years of age and older.
CONCLUSION
Staff will provide a verbal presentation on each Division’s responsibilities and welcome questions and discussion from
the Commission.
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South San FranciscoParks and Recreation Department
Commission on Equity and Public Safety | September 20249
Department
Administration
•Greg Mediati, Director
•Angela Duldulao, Deputy Director
Managers
•Laura Armanino, Recreation Manager
•Brian Crume, Facilities Manager
•Erin O’Brien, Business Manager
•Joshua Richardson, Parks Manager
•Kari Jung, Management Analyst I
Administrative Assistants
•Keren Solano, Administrative Assistant II
•Jeanette Yoshida, Administrative Assistant II
•Cristina Simmons, Administrative Assistant I
Supervisors/Assistant Supervisor:
•Anthony Ballinger, Building Maintenance Supervisor
•Kasey Jo Cullinan, Senior Services Supervisor
•Brandon Cutajar, Parks Supervisor
•Prax Duarte, Building Maintenance Supervisor
•Diana Gonzalez, Preschool Supervisor
•Zach Kust, Parks Supervisor
•Kimberly Morrison, YES Supervisor
•Bill Stridbeck, Childcare Assistant Supervisor
•Mike Mulkerrins, Sports & Rentals Supervisor
•Brian Noce, Aquatics Supervisor
•Veronica Ortiz, Classes Supervisor
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Parks &
Recreation
Commission
•Provide staff with advice in the areas of recreation programming, policies, and fees
•Convey citizen concerns
•Advocate for the parks and recreational needs of the community
•Participate in planning for new recreation programs, facilities, playgrounds, and parks
•Serve as the appeal body for the City's Tree Ordinance
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Cultural Arts
Commission
•Provide staff with advice in the areas of public art, art shows, and cultural events
•Convey citizen concerns
•Advocate for the cultural arts needs of the community
•Support art education and raise funds for the Jack Drago Youth Art Scholarship Program for high school seniors
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Parks & Recreation
Department
Our Mission:
To provide opportunities for physical, cultural and social well being; protect and enhance the physical environment; and ensure the effective and efficient use of public facilities and open space.
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Visioning for
the Future
•Parks and Recreation Master Plan (2015)
•Urban Forest Master Plan (2020)
•Child Care Master Plan (2022)
•Centennial Way Master Plan (2023)
•Orange Memorial Park Plan (2023)
•Public Art Master Plan (2023)
•Sign Hill Master Plan (est. 2023)
•LPR Strategic Plan (est. 2024)
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Source of
Funding for
Operations
GENERAL FUND, CFD +
MAINTENANCE DIST.
PARTICIPANT FEES
RENTAL FEES GRANTS
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Budget
Operating Budget
•$27.2 million, including maintenance districts
•$4.0 million revenue from fees
Capital Budget (one-time)
•General Fund
•Grants
•Park Impact Fees
•Public Art Developer Fees
•Child Care Impact Fees
•Common Greens Funds
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Divisions
Administration
Facilities Division
Parks Division
Recreation Division
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Administration
Division
What do we do?
•Support operating divisions
•Provide budget oversight
•Cultural Arts programming
•Contracts and agreements
•Vendor relations and management
•Liaison to Finance and HR Departments
•Manage relationship with co-sponsored groups
•Special Projects
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Affiliated / Co-
Sponsored Groups
•Affiliated and co-sponsored groups are volunteer clubs and organizations that have requested permission to use public facilities to conduct their activities.
•They are subject to conditions of “co-sponsorship” to ensure activities are non-profit and group membership is open to the public.
•Friends of Parks and Recreation
Ballet Folklorico
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Cultural Arts
Programs
•Cultural Arts Commission
•Public Art Master Plan
•Public Art Installations
•Sculptures
•Murals
•Utility Box Murals
•Art Gallery Shows & Exhibits
•Cultural Activities Grant
•Jack Drago Youth Art Fellowship
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Facility
Maintenance
Division
What do we do?
•General Maintenance
•System Maintenance
•Work Requests
•CIP and Construction Projects
•Inspections / Audits
•Custodial Services
•Emergency Repairs
•Security Alarms and Locks
Building Sites:
•24 permanent buildings, 9 park restrooms and 7 portables
•660,000+ square feet of floor space
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Facility
Maintenance
Division
•Facilities is made up of custodial staff and maintenance staff.
•There are two shifts. A day shift/weekends and swing shift
Staffing includes:
•1 Manager
•2 Supervisors
•2 Craftworkers
•16 Custodians
•4 PT hourly positions
Shared Parks/Facilities:
•1 Administrative Assistant II
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Facility Maintenance
Division
Buildings we maintain include:
•City Hall + Offices
•Recreation Buildings
•Libraries
•Corporation Yard
•Senior Center
•Fire Stations
•Police Station
•Childcare Sites
•Park Restrooms (repairs)
•Civic Campus
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Parks Maintenance
Division
What do we do?
Parks Scope of Services:
•Service Requests
•Preventative and Reactive Maintenance and Repairs
•Special Projects
•Inspections, Plan Review, Audits
•Provide volunteer opportunities
•Landscape Installations
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Parks Areas of
Responsibility
Where do we do it?
•City Parks and Fields
•School Ballfields
•Civic Landscaping
•Street Medians
•Urban Forest / Trees
•Common Greens
•Open Space
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Parks Division
Parks staff:
•30+Full-time staff
•1.65 PT hourly positions
Shared Parks/Facilities:
•1 Administrative Assistant II
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Park Planning
and Design
•Manage Park Improvements
•Playgrounds
•Fields
•Paths
•Planting Areas
•Buildings
•Advise on Citywide Streetscape
•Medians
•Grand Ave
•Street Trees
•Collaborate on Larger Initiatives
•Community Civic Campus
•Oyster Point
•Orange Park Sports Field
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Volunteers
•Improving Public Places
•Sign Hill Stewards
•Over 800 Volunteers! – Join us!
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Recreation
•Administration
•Aquatics
•Classes
•Cultural Arts
•Childcare
•Senior Services
•Sports
•Rentals
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Special Events
•Arbor Day
•Art Shows
•Coastal Cleanup
•Concert in the Park
•Easter Egg Hunt
•Halloween Extravaganza
•Health Fair
•Holiday Boutique
•Middle School Dances
•Park & Rec Field Day
•Streets Alive! Parks Alive!
•Santa Comes to Town
•Senior Volunteer Lunch
•Spring & Winter Ballet Performances
•Summer Movie Nights
•Thanksgiving Fun Run
•Wreath Workshop IPP Fundraiser
•Youth Baseball Parade
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Programmed Facilities
•Municipal Services Building
•Alice Peña Bulos Recreation Building & Westborough Pre-School
•Terrabay Gymnasium
•Orange Pool
•Joseph Fernekes Recreation Building
•Roberta Cerri Teglia Center
•Siebecker Center
•Community Learning Center
•SSFUSD Portables
•Picnic Areas
•Sports Fields
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Aquatics
Programs
•Health and Safety
•Swim Lessons
•Fitness Programming
•Recreation Swim
•Lap Swim
•Rentals
•Aquatics Club
•Lifeguard Training
•Maintenance
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Classes
•Pre-School/Youth Classes
•Teen/Adult Classes
•Arts & Special Interest Classes
•Tennis Programs
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Childcare
•Summer Camps
•Teen Camp
•Full of Fun Camp & Nights
•Spring/ Winter Camp
•Preschool /Big Lift
•Before & After School ELOP
•REAL Program
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Senior Services
•Senior Programs and Activities
•Adult Day Care
•Transportation
•Special Events
•Info & Referral
•Nutrition Programs
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Sports
•Middle School Sports
•Adult Sports Leagues
•RAPP Sports League
•Jr. Giants
•Badminton & Basketball Open Gym
•Field / Gym Rentals
•Bocce Courts
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Facility Rentals:
Picnic Sites
•Orange Memorial Park
•Buri Buri Park
•Alta Loma Park
•Avalon Park
•Westborough Park
•Sellick Park
•Oyster Point Marina
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Facility Rentals:
Rec Centers
•Library | Parks and Recreation Center
•Alice Pena Bulos Community Center
•Terrabay Gym and Recreation Center
•Joseph Fernekes Building
•Bocce Courts
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Library | Parks and
Recreation Center
•Funded by Measure W, approved by voters in 2015
•85,000 SF co-located Library and Parks and Recreation Center
•1.3 acre park
•State of the Art facilities and amenities
•Seamless program delivery between departments
•Programs include: wellness, literacy, life-long learning, arts, STEM, youth services, senior activities, community events, public meetings, and other programs
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Thank you!
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-953 Agenda Date:9/16/2024
Version:1 Item #:1
Motion to approve meeting minutes for the August 12, 2024 meeting (Devin Stenhouse, DEI Officer)
City of South San Francisco Printed on 9/13/2024Page 1 of 1
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City of South San Francisco
Minutes of the Commission on Equity and Public Safety
Monday, August 12, 2024
City Hall: City Manager Conference Room
2:00 p.m.
Committee Members:
Present: Bianca Bedigian, Krystle Cansino, PaulaClaudine Hobson-Coard, Carol
Sanders, Steven Yee
Absent: Arnel Junio
Staff Members:
Present: Devin Stenhouse, Diversity, Equity, and Inclusion Officer
CALL TO ORDER
The Meeting was called to order at 2:04 p.m.
AGENDA REVIEW
There are no changes to the agenda.
ITEMS FROM STAFF MEMBERS
1. Presentation on the Every Kid Deserves a Bike Program 2024.
Officer Stenhouse gives a recap of this year’s program. He begins the presentation with the
history of the program (when, why, and how it got started). The focus is on Title 1 schools. He
lists all the items that were given away.
Officer Stenhouse reads a testimony from a parent. He talks about the collaborative effort
between many different groups and organizations that helped make this program possible. He
goes over the plans for next year and improvements for future events.
Questions/Comments
Commissioner Yee agrees with taking steps to prioritize safety. He asks why the City is working
with a group (Safe Moves) that is located so far away (Van Nuys). Officer Stenhouse explains that
Safe Moves specifically educates children in the age group of the program’s recipients, whereas
local bicycle organizations are more focused on educating adults to be at a more competitive
level.
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Commissioner Yee talks about the new pavement projects and seeing new bike lanes being
painted. He says there’s a collaboration opportunity between the Planning Division/Commission
and this program.
Commissioner Yee admits that he does not know how to ride a bike. He mentions an upcoming
Silicon Valley Bike Summit event and asks about the City’s involvement. Officer Stenhouse says
the City is not involved.
Commissioner Cansino asks if any NPS (non-public schools) can get involved since there are so
many bikes left over. She wonders about students who have special needs who are unable to
attend a public school. Officer Stenhouse explains that the funding for the bicycles came from a
grant that has specific rules on how the money can be spent. Commissioner Bedigian agrees that
some of the students who attend NPS, like ones who have an IEP (individual education plan),
should be eligible to participate in the program. The group agrees that it would be good to
expand eligibility to all low-income households, not just students of Title 1 schools.
Commissioner Sanders wants to find ways to incentivize riding bikes to school to encourage
recipients to continue riding their bikes.
Commissioner Yee asks what percentage of South City students are homeschooled.
Commissioner Bedigian says the school district should have that information. Officer Stenhouse
wants to take into consideration how to get more flexibility with spending when applying for
future grants. Commissioner Cansino believes it would be good if the Commission can review
grant applications before they get submitted to ensure they are equitable and accessible for
everyone. Commissioner Bedigian would like to let department heads know that Commissioners
would be interested in providing support (focused on equity) with grant writing.
Commissioner Cansino says that a similar support should be placed on RFPs (request for
proposal) to ensure the City is utilizing vendors who are equitable.
Commissioner Bedigian talks about her experience volunteering for one of the events. She says
there was a language barrier between some of the students and that having translation services
would have been beneficial.
Officer Stenhouse informs the group that waivers and surveys are filled out by participants. The
questions are simple and general. He also explains that there are some people who have opted
out of the program for many various reasons.
Commissioner Hobson-Coard says this is a great program. She’s thinking about how to provide
assisted devices to the senior community as well as educate them on how to use these items.
She talks about a program called Sunshine Gardens Pharmacy that give out assisted devices for
free.
43
Commissioner Yee leaves at 3:08 p.m. and returns at 3:11 p.m.
PUBLIC COMMENT
No public comments were made.
MATTERS FOR CONSIDERATION
1. Approval of Minutes from June 24, 2024.
Commissioner Yee motions, and Commissioner Cansino seconds. The Commission votes to
approve the minutes 5-0.
2. Update on the City’s new website.
Officer Stenhouse summarizes the status of commission web pages on the new website.
He asks if the Commissioners would like to include headshots and/or biographies on the
website. Commissioner Yee reminds everyone that it was previously decided to include
headshots, and biographies would include points taken from the commission application form.
Commissioner Cansino wants it to be a requirement for Commissioners to include their
pronouns in their bios. She suggests including how one “identifies” and leaving that up to each
commissioner’s interpretation. Commissioner Bedigian thinks it’s important to include why
commissioners joined this Commission and explain what he/she hopes to achieve.
Commissioner Cansino reads a sample bio. Officer Stenhouse lists points from the sample bio
that can be included in the Commissioner bios. He says another option would be to not have a
template and let Commissioners write their bios however they want as long as it is within a
certain length. The group agrees that diverse biographies would be reflective of the diversity of
the Commission.
Commissioner Yee asks if they should share their bios with each other for feedback prior to
posting. Commissioner Cansino says that can be an option but shouldn’t be a requirement.
The group looks at a few bios from the Library Board on the City website for ideas.
Commissioner Hobson-Coard thinks that the Commission’s biographies can be more unique to
reflect each person’s individuality.
Officer Stenhouse states that commissioner applications were due recently, so by the next
meeting, there may be up to two new commissioners in this commission.
The group decides that the only requirement for the biographies is to include a reason for
joining this commission. It is recommended to include pronouns. The aim is for 150 words and
not to exceed 200 words. Officer Stenhouse instructs to use appropriate language and reminds
44
everyone that they are representing the City of South San Francisco.
ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS
1. Commissioner Yee asks for confirmation of the next Commission Meeting.
Officer Stenhouse confirms the next meeting will be on Monday, September 16, and the
following meeting will be Monday, October 21.
2. Commissioner Hobson-Coard wants to discuss the possibility of changing the Commission
Meeting times.
Commissioner Hobson-Coard is in favor of meeting earlier in the afternoon versus the evening.
Commissioner Sanders prefers the afternoon time. Commissioner Cansino says that she works
Mondays through Thursdays, so she would be open to meeting in the afternoon on Fridays.
Commissioner Yee says that while he is flexible, he would like to be as accessible to the public as
possible. Since most people work during the day, he would opt for the evening time, when most
people would be available, in order to serve their interest. Commissioner Bedigian says she is
flexible and has the same concern about being accessible to the public. She believes one of the
goals of the Commission is to get more public participation and having an evening meeting
would better suit the public’s needs.
Commissioner Yee wonders if it’s possible to alternate days and times each month in order to
capture a wider audience and to be as accessible as possible. Officer Stenhouse says the City
Clerk would have to approve this. He reminds the group that all Commissioners have to agree on
the regular meeting day and time and that there may be new commissioners joining soon who
have already agreed to meeting every third Monday at 6:00 p.m.
Commissioner Yee asks if there is an end time for the meetings. Officer Stenhouse says there is
no end time in the bylaws, but Chair Junio has been trying to keep meetings to two hours long to
be mindful of everyone’s time.
Commissioner Bedigian asks Officer Stenhouse if he’s ever seen any push back regarding the
meeting time from presenters. He says no.
Officer Stenhouse says that the group can discuss changing the meeting location if desired. He
says that if the Library | Parks and Recreation Center is where Commissioners want to meet, the
Council Chambers would be the best room to use.
3. Commissioner Yee asks about the next retreat.
Officer Stenhouse says the retreat would be considered a special meeting. He lists different ideas
for what the retreat could be and asks the group to think about what they want to do.
Commissioner Bedigian was not at the previous retreat and asks for more information. Officer
Stenhouse gives a summary of what happened. Commissioner Cansino brings up the fact that a
45
member of the public showed up with concerns at the last retreat.
4. Who will be the vice chair?
Officer Stenhouse reminds the group of the rotation previously decided on. He will put this item
into the agenda for the next meeting to confirm. He mentions that Greg Mediati, Parks and
Recreation Director, will be presenting at the next meeting.
5. Topics to discuss at the next meeting.
Commissioner Bedigian would like to figure out meetings for the rest of the year because the
holidays are coming up.
ADJOURNMENT
Commissioner Hobson-Coard adjourns the meeting at 4:20 p.m.
46
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-939 Agenda Date:9/16/2024
Version:1 Item #:2
Motion to approve Commissioners Hobson-Coard as Vice Chairperson. (Devin Stenhouse, DEI Officer)
RECOMMENDATION
It is recommended commissioners vote to approve Commissioners Hobson-Coard as Vice Chairperson.(Devin
Stenhouse, DEI Officer)
BACKGROUND/DISCUSSION
At the January 22,2024,commission meeting,current chairperson,Arnel Junio,was voted as chairperson and former
commissioner,Alan Perez,was voted as vice chairperson.Prior to this meeting,current commissioner,Krystle Cansino,
served as chairperson since the commission’s initial meeting on June 20,2022.Because the Commission’s bylaws were
not finalized until July 17,2023,Commissioner Cansino served as Chair for just over one and a half years.According to
the bylaws as well as the City’s Boards and Commissions Handbook,commission Chair and Vice Chairpersons should be
decided at the first meeting of the calendar year,thus serving one-year terms each.On July 2,2024,Vice Chai Perez,
officially resigned from the commission due to him moving out of the area.Thus,the current vice chairperson position is
vacant.
At the January 22,2024,commissioners developed a schedule that commissioners could follow so chairs and vice chairs
are no longer elected but rotated.This is the same approach other commissions use to avoid an electoral process which
requires “choosing one over the other”.Commissioners serve four-year terms.So ideally,a commissioner would serve
one to two years,serve as vice chairperson in their second or third year,then rotate to chairperson in their third or fourth
year.According to this schedule,Commissioners Hobson-Coard and Yee would be the only two eligible commissioners
for the vice chairperson position.At the January 22,2024,meeting,it was also decided that commissioner end-term dates
should be a factor when deciding the Vice Chairperson (and chairperson)role.Whichever commissioner has the later end-
term should fill the position considering they would be guaranteed to serve on the commission long enough to finish their
term as chair or vice chairperson.Commissioner Yee’s term-end date is April 27,2026,while Commission Hobson-
Coard’s term-end date is December 13,2026,thus Commissioner Hobson-Coard would be next to serve as vice
chairperson.
CONCLUSION
The commission will vote to elect Commissioner Hobson-Coard as vice-chairperson for the Commission on Equity and
Public Safety.
City of South San Francisco Printed on 9/13/2024Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-942 Agenda Date:9/16/2024
Version:1 Item #:3
Commission will discuss details for this year’s annual commission retreat.(Devin Stenhouse, DEI Officer)
RECOMMENDATION
It is recommended the Commission discuss details for this year’s annual commission retreat.
BACKGROUND/DISCUSSION
The Commission’s last retreat was Saturday,May 27,2023 in the City Council Chambers of the Municipal Services
Building.Items that were discussed included an icebreaker activity which was intended to help commissioners get to
know each other a little better,an equity refresher and activity,a review of the bylaws (which was still in the development
stage),review of the complaint policy and complaint form (which was also still being developed),and feedback received
from a few community members in attendance.This year’s retreat can focus on a few items including,additional training,
review of the Racial and Social Equity Report, discuss goals for 2025, etc.
The commission will also want to discuss potential dates for the retreat (including weekends as possible options),times,
locations, duration, and meal options (if needed).
CONCLUSION
Commission will discuss details for this year’s annual commission retreat.
City of South San Francisco Printed on 9/13/2024Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-952 Agenda Date:9/16/2024
Version:1 Item #:4
The Commission will review the remaining schedule for commission meetings through January 2025 in lieu of the
holiday season.(Devin Stenhouse, DEI Officer)
RECOMMENDATION
It is recommended the Commission review the remaining schedule for commission meetings through January 2025
in lieu of the holiday season.
BACKGROUND/DISCUSSION
According to Article 3,A.Regular meetings of the commission bylaws,the Commission on Equity and Public Safety is to
meet every third Monday of the month at 6:00 pm.The purpose of this discussion is to review the projected schedule
through January 2025,so commissioners are able to make appropriate travel,vacation,and work arrangements in lieu of
the holiday season. The projected schedule is as follows:
·October 21
·November 18 (Thanksgiving Day is the following week)
·December 16 (Christmas Eve, Christmas Day, Hanukkah, and Kwanza are the following week)
·January 20 (MLK Holiday is the same day)
According to Article 3,F.Holidays of the commission bylaws,“If the day designated as a regular,adjourned regular,
special or study meeting falls upon a legal holiday,the Commission shall meet upon the next succeeding day which is not
a holiday unless otherwise ordered by the Commission.”
CONCLUSION
The Commission will review the remaining schedule for commission meetings through January 2025 in lieu of the
holiday season.
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