HomeMy WebLinkAboutReso 62-2002RESOLUTION NO. 62-2002
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING JOB SPECIFICATIONS, SALARY
LEVELS AND UNIT DESIGNATIONS FOR SPECIFIED POSITIONS
NOW THEREFORE BE IT RESOLVED that the City Council of the City of South San
Francisco does hereby approve the job title changes, job specifications, salary levels and unit
designations for the positions of Lead Public Works Maintenance Worker, Financial Services
Supervisor, Manager of Housing and Redevelopment, Police Records Manager, Librarian 1] and
Supervising Librarian as set forth in Exhibits A, B and C attached hereto.
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 26th day of June
2002 by the following vote:
AYES:
Councilmembers Joseph A. Femekes, Raymond L. Green and Karyl Matsumoto,
Mayor Pro Tem Pedro Gonzalez and Mayor Eugene R. Mullin
NOES: None.
ABSTAIN: None.
ABSENT: None.
ATTEST:
City Clerk
City of South San Francisco
Exhibit A
Below~ are the proposed top steps of the salary range for each of the classifications listed in the
staff report to which this is attached. The salary changes would be effective July 1, 2002. Please
note that these top steps are not inclusive of any COLAs already agreed-upon by their bargaining
unit and may have some minor fine-tuning when entered into the payroll system.
AFSCME Salary Schedule
Title Top Step
Librarian H ................................................................ i ............ Monthly Salary Range to $4,908
Lead PublicWorksMaintenanceWorker ............................. Add 5% for specific CWEA
certification
Mid-Management Salary Schedule
Title Top Step
Supervising Librarian ............................................................ Monthly Salary Range to $5,400
Financial Services Supervisor ............................................... Monthly Salary Range to $5,489
Manager of Housing and Redevelopment ............................. Monthly Salary Range to $8,665
Police Records Manager ........................................................ Monthly Salary Range to $6,353
JAB-06/I 7/02
F:htSle Cabinet\City CouncilkBudget~2Budget-PerskExhibit A.doc
Exhibits B
Attachments
Proposed Class Descriptions for:
1. Librarian li
2. Supervising Librarian
3. Financial Services Supervisor
4. Manager of Housing and Redevelopment
5. Police Records Manager
JAB-06/17/02 3:38 PM
F:'ff:ile Cabinet\City Council~Budget~02Budget-Pers~xhJbit B.doc
City of South San Francisco
Human Resources Department
Financial Services Supervisor
Class Description
Definition
Under general direction, supervises and directly participates in the preparation of Citywide
payroll; oversees and coordinates other Citywide business support functions; and performs other
related duties as assigned.
Distinguishing Characteristics
This single position class is distinguished from other classifications by its specialization in
payroll administration and other financial support services and the responsibility for supervising
the work of assigned staff. Other areas of program responsibility include, but are not limited to,
oversight of the business license function and mail courier services. Under direction, the
incumbent exercises considerable independence.
Important and Essential Duties
1. Coordinates the completion of the payroll through participation and direction of assigned
staff; screens incoming personnel payroll documents, and checks non-recurring transactions
for accuracy; calculates retroactive pay adjustments and vacation payoffs.
2. Establishes new employee payroll files; makes changes in pay rates and deductions; and
reviews and reconciles payroll information provided by departmental personnel; supervises
year-end processing and reporting of payroll information.
3. Participates as a member of the management labor negotiations team as assigned and
provides staff assistance to the city's chief negotiator; researches and provides information on
past practices, and completes negotiations costing work.
4. Supervises issuance and renewal of city business licenses and parking permits; answers
questions from the public and oversees computerization and maintenance of related records.
5. Oversees city mail pick-up and delivery system including development and modification of
routes, schedule changes, use of offsite storage facilities, and supervision of mail courier.
6. Maintains journals and ledgers of financial transactions; audits payroll reports and checks
quarterly payroll tax submissions.
7. Administers the Department's computerized finance system; provides for access security,
implements system changes and system modifications through conferring with contract
programmers.
8. Performs a variety of research oriented special projects or analyses involving data gathering,
data analysis and report preparation.
9. Assigns, prioritizes, reviews the work of subordinate staff; trains and evaluates assigned staff.
City of South San Francisco
Financial Services Supervisor
Class Description
Page 2
10. Performs related duties and responsibilities as assigned.
Job Related and Essential Qualifications
Knowledge of:
Principles, practices, terminology, and forms used in fiscal records management.
Laws and regulations pertaining to all facets of the assigned function.
· Personal computer hardware and software, including applications for payroll systems and
fiscal records management.
· City business license procedures and parking permit requirements.
· Basic principles of supervision and office management.
· Principles, methods and techniques of public administration.
· Standard office administrative practices and procedures, including the use of standard office
equipment.
· Records management principles and practices.
· Research techniques and practices.
· Techniques for dealing effectively with the public and City staff, in person and over the
telephone.
Ability to:
· Gather and analyze data with speed and accuracy.
· Make arithmetical calculations with speed and accuracy.
· Effectively coordinate the processing of the payroll through direct participation and direction
of assigned staff.
· Effectively prepare and maintain records and reports related to the assigned functions.
· Acquire a thorough knowledge of the City's payroll process and of applicable City policies
and regulations;
· Direct the work of assigned staff.
· Prepare clear, concise, and comprehensive reports.
· Read, interpret, apply, and explain rules, regulations, policies, and procedures.
· Analyze issues and resolve administrative and procedural problems.
· Make oral and written presentations and reports, including drawing conclusions and
formulating recommendations.
· Use English effectively to communicate in person, over the telephone, and in writing.
· Use initiative and independent judgment within established procedural guidelines.
· Organize own work, set priorities, and meet critical deadlines.
· Maintain confidentiality regarding sensitive information.
· Establish and maintain effective working relationships with business owners, employees, city
officials, labor unions, and the general public.
· Take a proactive approach to customer service issues.
· Recommend process improvement changes to streamline procedures.
· Work in a safe manner, following City safety practices and procedures.
City of South San Francisco
Financial Services Supervisor
Class Description
Page 3
Skill in:
· Using a personal computer and related software.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities
would be:
Experience: Four years of public-sector clerical accounting experience, including at least two
years in the maintenance of payroll records. One year of lead experience is desirable.
Training: Equivalent to completion of high school supplemented by coursework in bookkeeping
or accounting.
Licenses and Certificates
Possession of, or ability to obtain, an appropriate, valid California driver's license, which must
be maintained as a condition of employment
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Sit, stand, walk, kneel, stoop, twist, lift 35 pounds; and maintain sustained
posture in a seated or standing position for prolonged periods of time.
Work Environment: Work in a standard office environment; ability to work protracted and
irregular hours, and available for evening meetings.
Ability to: Travel to different sites and locations.
Approved: July 1999
Revised Date: July 1997, January, 2002
Former Titles: Payroll Coordinator
Abolished: Payroll Coordinator abolished 2002
Bargaining Unit: Mid-management
ADA Review: 1994/95, April 2002
DOT: Yes
Physical: Class 3
Status: Classified/Non-exempt
EEOC Category: EFi~EJ3
Job Code: M540
City of South San Francisco
Financial Services Supervisor
Class Description
Page 4
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City of South San Francisco
Human Resources Department
Librarian I/II
Class Description
Definition
Under general supervision, performs professional library work that may be assigned to any phase
of library operations and may be rotated among services, such as children's, adult reference,
circulation, technical processing, and the branch library services; incumbents oversee the work of
full-time, part-time, and volunteer staff; does related work as required.
Distinguishing Characteristics
A position in this class may be assigned to any phase of library operations and may be rotated
among services, such as children's, adult reference, circulation, technical processing, and branch
library.
The Librarian I is the entry level in the professional librarian series. At this level, incumbents
learn and perform a limited range of the less complex or specialized work tasks, under closer
supervision with less latitude for independent action. This class is alternately staffed with
Librarian II and incumbents may advance to the higher-level class after gaining the experience,
demonstrating knowledge and skill, and consistently performing work of the higher-level
classification.
The Librarian 1/ is the experienced, journey-level in the professional librarian series. At this
level, incumbents perform the full range of tasks common to the classification series, under less
supervision, while exercising discretion and independent judgment within established guidelines.
This class is distinguished from Supervising Librarian in that the latter is a full supervisory class
and may direct the work of professional librarians and library support staff.
Important and Essential Duties
1. Assists patrons in making effective use of library facilities; answers reference questions and
trains the public on the use of on-line services and reference sources.
2. Develops and presents programs directed at interests of various patron groups.
3. Assists in cataloging and classifying print and non-print materials.
4. Ensures adequate collection coverage in assigned areas by assessing, evaluating, selecting,
and deselecting materials under the direction of a supervisor.
5. Assists in directing a library program or may assume complete responsibility for a sub-
program.
6. Coordinates assigned program functions with other Department units and other library
systems.
7. Prepares reports, maintains records, and attends meetings.
City of South San Francisco
Librarian I/II
Class Description
Page 2
8. Oversees and supervises the work of full-time, pan-time, and volunteer staff, as needed.
9. Monitors or assists in materials and supplies budget.
10. Performs outreach to the community, community organizations, and schools.
11. Plans and prepares exhibits, book lists, and displays.
12. Performs related duties as assigned.
Job Related and Essential Qualifications
Knowledge of:
· Professional library principles, practices and procedures.
Library classification and cataloging procedures.
· Books and authors, standard bibliographies, and other reference materials.
· Computer system applications to library operations.
· General principles of supervision.
Ability to:
· Effectively conduct assigned department sub-programs.
· Acquire a working knowledge of department policies.
· Acquire a working knowledge of community needs and interests, and resources available to
meet them.
· Effectively promote usage of library facilities and involvement in its programs.
· Effectively direct the work of others.
· Apply computer programs to the assigned function.
· Maintain effective working relationships with those contracted in the course of work.
· Communicate effectively in writing and verbally.
· Use English effectively to communicate in person, over the telephone, and in writing.
· Use initiative and independent judgment with established policy and procedural guidelines.
· Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with
a minimum of direction.
· Represent the City and the department effectively in contacts with representatives of other
agencies, City departments, and the public.
· Establish and maintain cooperative relationships with those contacted in ihe course of the
work.
· Take a proactive approach to customer service issues.
· Make process improvement changes to streamline procedures.
· Work in a safe manner, following City safety practices and procedures.
· Maintain confidentiality regarding sensitive information.
Skill b~:
· Some positions may require bilingual skill.
· Data entry into a standard computer with speed and accuracy sufficient to perform assigned
work.
City of South San Francisco
Librarian lYlI
Class Description
Page 3
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills
and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities
would be:
Experience: At Librarian I: None. At Librarian II: Two years of increasingly responsible
professional-level municipal library experience.
Training: At both levels: Equivalent to graduation from an accredited four-year college or
university and a Master's of Library Science from a university accredited by the American
Library Association.
Licenses and Certificates
Possession of, or ability to obtain, a valid appropriate, valid California driver's license, which
must be maintained as a condition of employment.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Ability to sit, stand, walk, kneel, crouch, stoop, squat, and twist; ability to lift 35
pounds.
Work Environment: Work in a standard library environment.
Ability to: Travel to different sites and work irregular hours.
Approved:
Revised Date:
Former Titles:
Abolished:
Bargaining Unit:
ADA Review:
DOT:
Physical:
Status:
EEOC Category:
Job Code:
October 1993
August 1997, February 2002
AFSCME
1994/95
Yes
Class 3
Classified/Non-exempt
EF15/EJ2
A210
ADA Documentation of Essential Duties
1. SDE
2. SWE
3. SDE
4. MME
5. SDE
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7. MAE
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City of South San Francisco
Librarian I/II
Class Description
Page 4
9. MAE
10. OAE
11. MAE
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City of South San Francisco
Human Resources Department
Manager of Housing and Redevelopment
Class Description
Definition
Under general direction, manages housing production, housing rehabilitation, and
Redevelopment Agency (RDA) projects for the City; prepares and administers project budgets
involving the use of federal and state funds; and does related work as required.
Distinguishing Characteristics
This single-position classification is a division head. Areas of program responsibilities include,
but are not limited to, implementing RDA plans and capital projects, housing production and
rehabilitation, real property acquisition and management, seismic retrofits, affordable housing
promotion, community development block grants (CDBG), and supervisions of staff and
consultants. This class is distinguished from City Planner in that the latter is responsible for
current and advance planning, environmental and design review, and zoning administration.
This class is distinguished from the department head in that the latter has overall responsibility
for economic and community development including housing and RDA administration, and
supervises this classification.
Important and Essential Duties
1. Participates in planning, developing, and administering housing, community development,
and RDA projects and programs for the City; assists in the negotiation of Owner
Participation and Disposition and Redevelopment Agreements.
2. Manages the implementation of RDA plans and commercial capital improvement projects;
oversees property appraisal and property acquisition, negotiation of low-moderate income
housing agreements, and housing productions and rehabilitation activities.
3. Provides construction management oversight for the City and RDA capital projects; hires
construction contractors and consultants; supervises their work, and reviews/approves
invoices for payment; makes site visits to construction locations to monitor work in progress.
4. Identifies funding sources, applies for state and federal funds, and obtains construction
financing for projects; prepares and administers CDBG and RDA funds and budgets;
prepares and submits various budgetary documents to funding agencies; manages affordable
housing construction loan portfolio
5. Prepares staff analyses and reports for RDA, City Council, and Planning Commission
relative to areas of program responsibilities; attends meetings of public bodies, explain staff
analyses, and responds to questions from elected or appointed officials.
6. Coordinates program activities with other departments and divisions; attends community
meetings, represents the department and City, and promotes good community relations;
City of South San Francisco
Manager of Housing and Redevelopment
Class Description
Page 2
investigates and resolves citizen complaints and concerns; applies the principles of good
customer service and instills it in staff members.
7. Prepares the annual budget request for the division; estimates staffing, equipment, and supply
needs based upon recent trends and planned activities; monitors expenditures after budget
adoption; oversees disposition of surplus materials; approves purchase requisitions.
8. Interviews and selects new staff; prioritizes, develops, and revises staff work schedules;
assigns and reviews work; approves time off for payroll purposes, and prepares and conducts
employee performance evaluations.
9. Performs related duties and responsibilities as assigned.
Job Related and Essential Qualifications
Knowledge of'
· Housing acquisition and rehabilitation programs
and regulations pertaining to them,
including eligibility, budgeting, processing, environment, and citizen participation.
· Principles and practices of community planning, redevelopment, and economic development.
· Principles and practices relating to loan procurement and administration.
· Principles and practices of budget and personnel management.
· Principles and practices of housing and commercial construction and development.
Ability to:
· Effectively administer assigned housing programs within requirements and guidelines
established by the City and funding agencies.
· Acquire a thorough knowledge of applicable City and department policies and regulations.
· Maintain effective liaison with other City departments and other agencies and deal
successfully with the public and community groups.
· Communicate effectively in writing and verbally.
· Effectively supervise and direct the work of staff.
· Prepare complex reports and analyses; prepare clear, concise, and complete written reports.
· Communicate clearly and concisely, both verbally and in writing.
· Use English effectively to communicate in person, over the telephone, and in writing.
· Use initiative and independent judgment with established policy and procedUral guidelines.
· Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with
a minimum of direction.
· Represent the City and the department effectively in contacts with representatives of other
agencies, City departments, and the public.
· Establish and maintain cooperative relationships with those contacted in the course of the
work.
· Take a proactive approach to customer service issues.
· Make process improvement changes to streamline procedures.
· Work in a safe manner, following City safety practices and procedures.
· Maintain confidentiality regarding sensitive information.
Skill in:
· Using a standard computer with speed and accuracy sufficient to perform assigned work.
City of South San Francisco
Manager of Housing and Redevelopment
Class Description
Page 3
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities
would be:
Experience: Four years of increasingly responsible experience involving housing and related
programs, with an additional one year of lead experience.
Training: Equivalent to graduation from an accredited four-year college or university with major
course work in city planning, public administration, economics, or a related field.
Licenses and Certificates
Possession of, or ability to obtain, a valid, appropriate California driver's license and a
satisfactory driving record, which must be maintained as a condition of employment.
Special Requirements
Essential duties require the following physical skills and work environment::
Physical skills: mobility to work in a typical office setting with some exposure to outdoors, to
use standard office equipment, including a computer, vision to read printed materials and a
computer screen; heating and speech to communicate in person and over the telephone; lifting of
boxes, files, and materials of up to 35 pounds.
Work environment: a typical office setting with some exposure to outdoors. Specified positions
may require extended hours or off-shift work for meeting attendance or participation in specific
projects or programs.
Ability to: travel to various sites throughout the City
Approved:
Revised Date:
Former Titles:
Abolished:
Bargaining Unit:
ADA Review:
DOT:
Physical:
Status:
EEOC Category:
Job Code:
June 2002
CDBG Coordinator, Manager of Housing and Community Development
CDBG Coordinator abolished July 1997; Manager of Housing and Community
Development abolished June 2002
Mid-management
1994/95
Yes
Class 3
Unclassified/exempt
EF9'~EJ2
M145
ADA Documentation of Essential Duties
1. SDE
2. MWE
City of South San Francisco
Manager of Housing and Redevelopment
Class Description
Page 4
3. SDE
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7. MAE
8. SDE
06/17/02 5:~,1 PM
s:~admink:lass descriptions'ecd~mgr housing&community development.doc
City of South San Francisco
Human Resources Department
Supervising Librarian
Class Description
Definition
Under general direction, supervises a primary library program or a branch library; supervises a
variety of full and part-time employees, including professional, paraprofessional, clerical, and
volunteer staff; does related work as required.
Distinguishing Characteristics
This is a full supervisory class in the professional librarian series. This classification differs from
that of Librarian I and II in that incumbents will be responsible for complete Library programs or
operating units of the Library, and the Librarian I and li classifications have significantly lesser
program responsibilities. This classification differs from that of Library Program Manager in
that the Manager classification has direct responsibility for the most comprehensive and
'complex, primary Library Department programs.
Important and Essential Duties
1. Oversees the operations of the Branch Library or administers a primary department program.
2. Supervises employees, providing training and staff development; schedules work hours;
evaluates performance and makes recommendations for employee actions.
3. Assists with the budget, and monitors program/branch budgetary expenditures, as
appropriate.
4. Performs a variety of professional library tasks, including technical processing, circulation,
and reference.
5. Selects, or assists in the selection of books, periodicals, and other materials.
6. Represents the department at meetings and other professional events.
7. Directs or performs classification, cataloging, and processing of books and other materials.
8. Maintains records, prepares reports, and compiles data; makes oral and written presentations.
9. Assesses community needs and interests, and develops resources to meet them.
10. Promotes patron usage of facilities and involvement in programs.
11. Performs related duties and responsibilities as assigned.
Job Related and Essential Qualifications
Knowledge of'
· Modem professional library principles, practices, and procedures.
· Modem techniques regarding the processing and circulation of library materials.
· Books and authors, standard bibliographies, and other reference materials.
· Community needs and interests.
City of South San Francisco
Supervising Librarian
Class Description
Page 2
· Local and regional resources.
· Principles and practices of supervision, training, and employee development.
Ability To:
· Conduct assigned department programs.
· Effectively promote usage of library facilities and involvement in its programs.
· Perform a variety of professional library work, including technical processing, circulation,
and reference.
· Maintain effective working relationships with others, including other library systems,
community organizations, and patrons.
· Prepare and present oral and written reports.
· Effectively supervise and direct the work of staff.
· Prepare complex reports and analyses; prepare clear, concise, and complete written reports.
· Communicate clearly and concisely, both verbally and in writing.
· Use English effectively to communicate in person, over the telephone, and in writing.
· Use initiative and independent judgment with established policy and procedural guidelines.
· Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with
a minimum of direction.
· Represent the City and the department effectively in contacts with representatives of other
agencies, City departments, and the public.
· Establish and maintain cooperative relationships with those contacted in the course of the
work.
· Take a proactive approach to customer service issues.
· Make process improvement changes to streamline procedures.
· Work in a safe manner, following City safety practices and procedures.
· Maintain confidentiality regarding sensitive information.
Skill In:
· Some positions may require bilingual skill in Spanish.
· Using a standard computer with speed and accuracy sufficient to perform assigned work.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities
would be:
Experience: Three years of increasingly responsible professional municipal library experience.
Training: Equivalent to graduation from an accredited four-year college or university and a
Master's of Library Science from a university accredited by the American Library Association.
Licenses and Certificates
Possession of, or the ability to obtain, a valid appropriate California Driver's license, which must
be maintained as a condition of employment.
City of South San Francisco
Supervising Librarian
Class Description
Page 3
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, and twist, and lift
35 pounds.
Work Environment: Work in a standard library environment.
Ability to: Travel to different sites and locations and work extended hours or off-shift work for
meeting attendance or participation in specific projects or programs.
Approved:
Revised Date:
Former Titles:
Abolished:
Bargaining Unit:
ADA Review:
DOT:
Physical:
Status:
EEOC Category:
Job Code:
April 1994
August 1999, November 1998, April 1995, January, 2002
Librarian II
Mid-management
1994/95, April 2002
No
Class D
Classified/Exempt
EF15~EJ2
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EXHIBIT C
NEW POSITIONS
Supervising Librarian
POSITION TITLE CHANGES
Administrative Assistant I
Lead Public Works Maintenance
Worker (1 position)
Manager of Housing and
Community Development
Payroll Coordinator
Administrative Assistant II
Lead Public Works
Maintenance Worker
Manager of Housing
and Redevelopment
Financial Services Supervisor