HomeMy WebLinkAboutReso 23-2025 (25-121)
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and _______________ Page 1 of 16
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
NAME OF CONSULTANTS
THIS AGREEMENT for consulting services is made by and between the City of South San
Francisco (“City”) and _______________ (“Consultant”) (together sometimes referred to as the “Parties”)
as of _______________ (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto
and incorporated herein, at the time and place and in the manner specified therein. In the event of a
conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall
prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on _______________, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A prior to that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
____________________, notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event
of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s
compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement
shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in
the manner set forth herein. The payments specified below shall be the only payments from City to
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and _______________ Page 2 of 16
Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in
the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for
duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during
the term of this Agreement, based on the cost for services performed and reimbursable
costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
▪ The beginning and ending dates of the billing period;
▪ A task summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
▪ At City’s option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds eight hundred (800) hours, which shall include an estimate of
the time necessary to complete the work described in Exhibit A;
▪ The amount and purpose of actual expenditures for which reimbursement is
sought;
▪ The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have thirty (30) days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant. City shall have no obligation to pay invoices
submitted ninety (90) days past the performance of work or incurrence of cost.
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2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to
this Agreement within sixty (60) days after completion of the services and submittal to City
of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated
herein as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement _____________________________. Reimbursable expenses shall not
exceed $_____________________. Expenses not listed above are not chargeable to
City. Reimbursable expenses are included in the total amount of compensation provided
under Section 2 of this Agreement that shall not be exceeded.
2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes.
To be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590
shall be attached hereto and incorporated herein as Exhibit ____. Unless Consultant
provides City with a valid Form 590 or other valid, written evidence of an exemption or
waiver from withholding, City may withhold California taxes from payments to Consultant
as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or
waivers) from all subcontractors. Consultant accepts sole responsibility for withholding
taxes from any non-California resident subcontractor and shall submit written
documentation of compliance with C onsultant’s withholding duty to City upon request. .
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
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City of South San Francisco and _______________ Page 4 of 16
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics o n the work contemplated by this Agreement, shall be
not less than the prevailing rate for a day’s work in the same trade or occupation in the
locality within the state where the work hereby contemplates to be performed as
determined by the Director of Industrial Relations pursuant to the Director’s authority under
Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by
Consultant or by any subcontractor shall receive the wages herein provided for. The
Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor
Code Section 1775, as may be amended, per day penalty for each worker paid less than
prevailing rate of per diem wages. The difference between the prevailing rate of per diem
wages and the wage paid to each worker shall be paid by the C onsultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from
responsibility for payment of the prevailing rate of per diem wages and penalties pursuant
to Labor Code Sections 1770 1775. The City will not recognize any claim for additional
compensation because of the payment by the Consultant for any wage rate in excess of
prevailing wage rate set forth. The possibility of wage increases is one of the elements to
be considered by the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a
schedule showing all determined prevailing wage rates for the various classes of laborers
and mechanics to be engaged in work on the project under this contract and all
deductions, if any, required by law to be made from unpaid wages actually earned by the
laborers and mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate
payroll record, showing the name, address, social security number, work week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee
employed by the Consultant in connection with the public work. Such records shall be
certified and submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
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the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long -distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that
Consultant has obtained or currently maintains insurance that meets the requirements of this section and
under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance
policies required by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any
subcontract until Consultant has obtained all insurance required herein for the subcontractor(s).
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator (as defined in
Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self -
insurance is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under this
Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
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activities contemplated under this Agreement, including the use of owned and non -
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90)
Code 8 and 9. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed
professionals’ errors and omissions. Any deductible or self -insured retention shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims -made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five (5) years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and
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expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If
the City does not receive the required insurance documents prior to the Consultant
beginning work, it shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10)
working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the insured’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the
course of providing services pursuant to this Agreement. The coverage shall
contain no special limitations on the scope of protection afforded to City or its
officers, employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
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4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
Further, if the Consultant’s insurance policy includes a self-insured retention that
must be paid by a named insured as a precondition of the insurer’s liability, or
which has the effect of providing that payments of the self -insured retention by
others, including additional insureds or insurers do not serve to satisfy the self -
insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to
not prevent any of the parties to this agreement from satisfying or paying the self -
insured retention required to be paid as a precondition to the insurer’s liability.
Additionally, the certificates of insurance must note whether the policy does or
does not include any self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a
“wasting” policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests
are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
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b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or
ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly
liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply
when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross
negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the
actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury,
loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify
and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement does not
relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification
and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
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all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent or to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals, including from City, of what-so-ever nature that are legally required to
practice their respective professions. Consultant represents and warrants to City that
Consultant and its employees, agents, any subcontractors shall, at their sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses,
permits, and approvals that are legally required to practice their respective professions. In
addition to the foregoing, Consultant and any subcontractors shall obtain and maintain
during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
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Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the date of notice of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City all materials described in Section
9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
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8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties unless required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals . All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and _______________ Page 13 of 16
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with
the exception of those elements in each proposal that are defined by Consultant and
plainly marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such
proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or
"Business Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is
made for information marked "Trade Secret" or "Business Secret," and the requester takes
legal action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and
award of attorneys fees awarded against the City in favor of the party requesting the
information, and any and all costs connected with that defense. This obligation to
indemnify survives the City's award of the contract. Consultant agrees that this
indemnification survives as long as the trade secret information is in the City's possession,
which includes a minimum retention period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County San Mateo or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and _______________ Page 14 of 16
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by _________________
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent
the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery
to a domestic address by recognized overnight delivery service (e.g., Federal Express);
and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In
each case notice shall be sent to the respective Parties as follows: Consultant
___________________________
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and _______________ Page 15 of 16
___________________________
___________________________
___________________________
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated
herein, represents the entire and integrated agreement between City and Consultant and
supersedes all prior negotiations, representations, or agreements, either written or oral
pertaining to the matters herein.
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or
other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties..
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
The Parties have executed this Agreement as of the Effective Date.
Consulting Services Agreement between [Rev:11.14.2016] DATE
City of South San Francisco and _______________ Page 16 of 16
CITY OF SOUTH SAN FRANCISCO Consultants
____________________________ _____________________________________
City Manager NAME:
TITLE:
Attest:
_____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729962.1
Exhibit A. Scope of Work
The Urban Field (UF) team will provide the following scope of work for the Updated Objective Design
Standards and Streetscape & Public Realm Standards project.
Urban Field is the prime consultant and project manager for this project, conducting project
management, community engagement, and the development of updated objective design standards
and new streetscape/public realm standards. The subconsultants, Lexington Planning and Miller
Planning Associates, will support the team and integrate the updated/new standards into the City of
South San Francisco Zoning Code. The project team will ensure consistency in language and format
across all deliverables.
Task 1. Project Management
Project Management
Urban Field (UF) will manage the project schedule and budget using a spreadsheet which will be
maintained and regularly updated for reference during check-in calls. Meeting agendas will be
provided on a shared Google document with links to deliverables and supporting documents to
record progress throughout the project.
The UF project manager will hold biweekly check-in meetings with City staff. Other UF team
members will be brought in based on the agenda for the check-in meeting. Meetings are assumed to
be one (1) hour and held via Zoom, or other virtual meeting software. 80 meetings are assumed based
on a .75 utilization of a 2-year schedule.
The UF team will provide invoices and a monthly progress report providing an overview of all services
rendered for the invoice, status of remaining fee, and a summary of completed deliverables.
Kick-Off Meeting
The UF team will conduct a project kick-off meeting with City staff via Zoom to discuss project goals,
key issues, expectations, project milestones, schedule, file access, community engagement
strategy, and deliverables.
City Tour
The UF team will tour the project area covering districts and recent projects on a tour led by City staff.
The tour is expected to occur on one day, including travel time.
Meetings
•Kick-off meeting
•City tour of districts and recent projects
•Biweekly project check-in meetings
Deliverables
•Biweekly Meeting Agendas / Google Docs Master File
•Project Budget and Schedule / Google Sheet Master File
•City Tour Agenda and Map materials / Google Drive resource folder
•Kick-off Meeting Agenda and materials
•Monthly Invoice and Progress Reports
Task 2. Community Outreach & Engagement
Task 2.0: Community Engagement Strategy & Communications Plan
UF will prepare a Community Engagement Strategy which will outline meetings and events, and a
Communications Plan developed with City staff to clarify the necessary deliverables, tone, and
coordinated graphic needs of the effort.
Community engagement will consider both objective design standards for new buildings and the
public realm as a continuation of community engagement for the General Plan update. The proposed
community outreach and engagement will target stakeholders in the most affected areas and the
general public. The general public will also be informed throughout the project with a project
website, surveys, and a chance to discuss the project in-person with City staff at office hours.
Task 2.1: Focused Stakeholder Outreach
UF will work with City staff to identify key stakeholders to involve throughout the project. UF will begin
by listing and identifying stakeholders in the areas likely to be affected by new standards for buildings
and streetscape. The target outreach population is anticipated to be the development community,
architects, advocates for the area, and landowners, residents, and visitors to the areas. UF and City
staff will put together a focus group/task force that will advise the project. The group will meet up to
three times over the course of the project to provide input, review proposed changes, and provide
feedback and recommendations.
Task 2.2: Project Website & Communication Materials
Urban Field will put together FAQ’s and materials that can be posted on a City-hosted project
website. Materials can include background information and context, proposed standards, and
surveys, amongst other materials deemed relevant. The project website will provide context for the
project with posted project deliverables and project narrative.
UF will work with the City’s Communications Manager to provide draft emails and a flier to notify the
general public on outreach efforts related to the project. It is the City’s responsibility to distribute the
information during outreach through emails, social media, and other City communication channels.
Task 2.3: Online Survey and Office Hours
Urban Field will create materials that can be shared in an online survey format to gather input and
feedback on proposed standards. UF plans to use SurveyMonkey which can be translated easily into
other languages. The survey will be conducted in four languages: English, Spanish, Tagalog, and
simplified Chinese.
There will be two surveys: the first survey aims to gather input for the project, and the second survey
aims to collect feedback on proposed standards. Visual materials will be developed to accompany
the survey sequence and lead people through the important issues. The features of SurveyMonkey
include the ability to use graphics and imagery for questions of choice. Urban Field will design the
surveys with City staff review. A downloaded summary of the survey results will be provided with
minimal editing at the end of the surveys.
Accompanying both surveys will be City staff-led Office Hours which will be a chance for people to
talk in-person and in real time, online. Office hours will be scheduled based on the availability of City
staff to facilitate. If there is great interest in meeting in-person as proven by office hours, more office
hours can be added, either in person or virtually.
Meetings
Task 2.1:
•Three (3) virtual focus group meetings
•Up to three in-person Design Review Board meetings at the City Hall Annex Building
•Up to three in-person Bicycle and Pedestrian Advisory Committee meetings at the City Hall
Annex Building
Task 2.2:
•Two (2) Website content coordination meetings
Task 2.3
•Two (2) Online Survey content coordination meetings
Deliverables:
Task 2.0:
•Community Engagement Strategy & Communications Plan (draft and final)
Task 2.1:
•Presentation materials to facilitate stakeholder meetings
•Summary Presentation of Stakeholder Feedback
Task 2.2:
•Website Content
•Flier and email copy for distribution and notification about outreach opportunities
Task 2.3:
•Two multilingual surveys using SurveyMonkey
•Survey summaries
Task 3. Objective Design Standards Update
The revised Objective Design Standards (ODS) will address both multi -family and mixed-use
residential projects, and single-family residential projects. The revised ODS will apply city-wide.
More refined standards will be developed for the four districts, as shown in Figure 1 below and
outlined in yellow. Task 3 aligns with the focus areas for Task 4: Streetscape & Public Realm
Standards, as Task 4 will develop public realm and streetscape standards for these four districts.
Alternatively, as the project gets underway, City staff and the consultant team may determine that
the refined standards may apply to all parcels in the Transect Zones.
Figure 1. Four districts for refined objective design standards and streetscape/public realm standards
Task 3.1: ODS Precedent and Best Practice Research
The UF team will gather three examples of objective design standard precedents to serve as
references. Research examples will target:
•District identifying characteristics
•Building detailing, scale, and ornamentation
•Adaptive re-use of historic buildings and sensitivity to historic districts
The materials in Task 3.1 will be presented along with Task 4 precedent research materials to City
staff and stakeholders.
Task 3.2: Scale of Development and Architectural Analysis
Architectural analysis will focus on the scale of development as it relates to the size of the parcels
and its influence on the character of the district and surrounding urban context. Analysis of historical
and present-day development patterns will be presented to stakeholder groups as background to
how existing standards are modified, and new standards are constructed.
Architectural analysis will document trends in residential and mixed-use residential building design,
methods of construction in today’s development community, the urban context of each district and
building types, scale in height and massing, materiality, and parcel scale. For the areas of study that
touch the city's historic districts, UF will work with the SSF Historical Society to obtain historic aerial
photography, photos, and key parcel maps of subdivisions and set up a site visit to document how
the character of development has changed over the years.
Task 3.3: ODS Review and Refinement
Code/Plan Amendments:
As part of Task 3, the UF team will review adopted area plan policy documents and objective
standards in SSFMC Section 20.310 and the Transect Zones in SSFMC Section 20.135 to understand
the current basis for regulating design through both guidelines and standards and discuss with staff
what is working and not working with the current framework a nd regulations. The analysis includes
evaluation of proposals designed in response to the recent standards, preferred design from
community engagement, opportunities for changes that could improve project design.
Improvements to the administration of the ODS:
The UF team will work with the City to evaluate the administration and success of existing objective
design standards in meeting the City’s objective to achieve more articulated buildings and public
realm. This includes, but may not be limited to:
•Organization: general standards codified in the Zoning Ordinance vs. design standards in
area plans
•Applicability: standards that apply citywide vs. specific change areas or the Transect Zones
•Topics: massing, facade length and articulation standards in Section 20.310.004 can be
augmented to address ornamentation
•Implementation: outcomes based on any recent projects that have used objective
standards, how exceptions are currently permitted, and the relationship to State Density
Bonus Law waivers and concessions
•Character areas: based on design guidelines and standards from area plans and Section
20.310.004, and site visits, characterize the various areas of the city, including desired
transitions east of 101
•Three precedent examples of Objective Design Standards that integrate ornamentation,
character standards.
Based on the analysis above and the findings from community outreach activities and stakeholder
input, UF will prepare options / recommendations for approaches for Task 3, including gaps in
regulations that can better support building articulation and architectural details. UF will prepare a
summary Standards Update Strategy Memo that outlines the approach to modif ying and expanding
the existing standards to meet the City’s objectives.
Refining Standards with Respect to Effective Regulation:
UF will refine and augment the existing single and multifamily residential and mixed -use objective
standards to enable more articulated buildings that engage the public realm. In neighborhoods and
zoning districts with specific character features or design preferences, focused standards can
support architectural form and details, such as roof forms, building entries, and materials. This
targeted approach will streamline administration for City staff and decision -makers and clarify
expectations for community members and applicants.
Addressing Density Bonus Law Waivers:
The ODS refinements will focus on developing design regulations based on community priorities,
understanding that some projects will be able to modify them in return for delivering affordable and
senior housing.
Styles and Ornamentation Approach:
The approach to architectural style and ornamentation will be based on numerous factors, but
primarily proportion, scale, and detail and how those elements enhance the public realm and where
appropriate, draw upon local influences and history.
Task 3.3 Deliverable Description:
UF will be supported by Miller Planning Associates and Lexington Planning to review and refine
existing development standards to streamline and integrate new standards. This task includes the
following:
• Prepare redline changes and new or modified standards for Sections 20.135 and 20.310
and/or a stand-alone document. Refine existing and add new objective standards to
complement existing standards, guidelines, and adopted policy goals.
• Distinguish applicability, as appropriate: by use (i.e.,100% residential vs. mixed use), zoning
district, and/or location (e.g., East of 101, Downtown, adjacent to freeway/railroad).
• Prepare diagrams and annotated graphics to illustrate written standards.
• Develop a design standards checklist to assist applicants and City staff with requirements
for multifamily and mixed-use residential projects and that summarizes locations in the
Zoning Ordinance and other adopted policies where objective standards are located. Rather
than repeat adopted standards verbatim, this checklist would be the form of one or more
handouts (not subject to adoption) that would cross-reference where to find objective
standards in the Zoning Ordinance or other locations.
• Prepare an administrative draft for staff review. An initial public review draft will be prepared
for community, Planning Commission, and City Council review. A second public review draft
will be prepared for adoption hearings and a final draft for publication.
Task 3.4: Building ODS Transect Zones
Objective design standards will also include specific criteria for each of the transect zones. These
will be developed in parallel with Task 4 to allow for the integration of building standards and the
public realm standards. This task includes the following:
• Prepare a design narrative for each district or Transect Zone that defines the aesthetic
parameters specific to the area
• Within each district area, building massing and site design standards may address:
o Parcel scale
o Building scale in terms of massing and building height
o The design of private open space and courtyards
o Setbacks
o Facade length
o Facade treatments along primary and secondary frontages
• Ornamentation and Detailing objective design standards
o Architectural Ornamentation focus zones
▪ Grade Level Facade
▪ Facade Body (upper levels)
▪ Crown (parapet line)
o Fenestration
o Building materiality
• Where new standards can be applied citywide, they will be integrated into the existing code
sections.
Meetings:
•Task 3.1: Three (3) specific meetings to review Precedent ODS and Best Practice Research
•Task 3.2: Three (3) specific meetings to review Scale of Development and Architectural
Analysis
•Task 3.3: Eight (8) meetings with City staff from relevant departments in addition to the bi-
weekly check-in meetings.
•Task 3.4: Eight (8) meetings to conceptualize, refine, and finalize new standards.
Deliverables:
Task 3.1:
•Example ODS by other cities pertaining to District Criteria and Ornamentation and Detailing
(minimum of 3) including a summary of highlights from each example
Task 3.2:
•Slide deck summarizing findings of site and architectural analysis of SSF research
•Slide deck summarizing findings of current trends in contextual residential design
Task 3.3 and 3.4: (Presumes access to original, editable digital files used to create the existing ODS
document)
•Standards Update Strategy Memo
•Section 20.135 and 20.310 Redlines and areas of expansions and distinguished applicability.
•Administrative Draft of the Standards
•Public Review Draft of the Standards
•Design Standards Checklist
•Draft and Finalized Diagrams communicating revised and new Single and Multi-Family
Design Standards
Task 4. Streetscape & Public Realm Standards
The UF team will develop Streetscape & Public Realm Standards that integrate urban design with the
public realm, enhancing user experience and supporting diverse transportation modes in South San
Francisco.
Goals
•Capture Design Cohesion: Harmonize the visual and functional elements of buildings and
streetscapes.
•Clarify and Streamline: Define clear requirements for streetscape improvements in
development proposals.
•Enhance User Experience: Promote a cohesive streetscape character reflecting the unique
areas of South San Francisco.
•Support Planning Goals: Align with the General Plan and Active South City Plan to enhance
transportation and public spaces.
Focus Area
The focus area for the public realm standards will be the four corridors / districts as shown in the
map in Figure 1, highlighted in yellow. City staff and the consultant team specifically identified these
areas for the streetscape and public realm standar ds because they are the most likely to change in
the near-term.
Task 4.1: Precedent and Best Practice Research
•Research recent streetscape and public realm standards from across the US and synthesize
best practices. Explore how these standards have been integrated into urban design
standards and into the municipal code.
•Assemble precedent images of best practices regarding streetscape and public realm
elements such as paving, planting, lighting, seating.
Task 4.2: Desktop and Field Research on South San Francisco Streets
•Field research to 4 focus area sites to evaluate existing conditions (this is in addition to the
City tour)
•Using the General Plan Transportation Chapter and Active South City as starting points,
expand on the LOS classification of street type by integrating pedestrian movement data
from Strava Metro and Replica to develop holistic street types
•Conduct field research to ground truth holistic street types
Task 4.3: Streetscape Principles & Guidelines
•Develop Sidewalk Standards:
o Sidewalk Design Principles: Craft principles for SSF sidewalks framing them as the
foundation of the transportation network and a vital part of SSF's public realm
o Sidewalk Zones: Definition and delineation of building frontage / setback, pedestrian
through, furnishing / streetlife, and landscape / planting zones
o Features to activate sidewalks: Vibrant Street Wall, Green Walls, Plazas, Sidewalk
Cafés, Driveways, Building Entrances
o Greenscape: Benefits of Street Trees, Vegetated Stormwater Management, Soils
Selection and Management
o Lighting: General lighting principles
•Develop Intersection Standards:
o Design principles & User Experience: Multimodal intersection design principles.
Pedestrian, transit, bicycle, and motorist user experience.
o Placemaking at intersections: Reclaiming space at intersections, gateways and
transitions, building entrances.
o Crosswalk Design: Standard Crosswalks, Enhanced Crosswalks
•Curb Management
o Curb management principles: Drawing on best practices and precedent research,
develop SSF specific curb management principles for the focus areas
o Alternative Curbside Uses: Accessible Parking, Scooter and Motorcycle Parking,
Bicycle Share Stations, On-Street Bicycle Parking, Electric Vehicle Charging Stations,
Parklets, Food Trucks
Standards Integration
The project team recommends adopting the public realm guidelines and standards by resolution,
separate from the zoning ordinance in the form of a clear illustrative handbook. This allows for a
layout that incorporates graphics and text to illustrate requi rements. This document can be posted
to the City’s website and more easily shared between City departments and updated from time to
time. This document can be used to enforce public realm standards for residential, non -residential
and municipal projects. This could be a single document or multiple documents “owned” by
different departments (e.g., Street Tree species list, street furniture catalog). The zoning ordinance
will cross-reference public realm guidelines standards, so that all objective standards are easily
found and understood by applicants, City staff, and decision-makers.
Task 4.4: Applying the Guidelines to SSF's Streets
• Apply guidelines to SSF street types, providing specific guidance on design and material
selection for the four districts identified above. Create graphic visualizations in coordination
with ODS:
o Sidewalks by SSF Street Types: Building on the guidelines, apply sidewalk guidelines
to SSF street types within the four focus areas.
o Sidewalk Materials: Materials and Sidewalk Zones, Permeable Paving Materials
o Street Trees: Street Trees and Urban Design, Street Trees and Street Types, Choosing
the Right Tree, Tree Siting and Spacing, Root Environment for Street Trees, Open Tree
Trenches, Covered Tree Trenches, Raised Tree Beds, Tree Pits.
o Vegetated Stormwater Management: Stormwater Planters, Rain Gardens
o Street Furniture: Seating, Bollards, Trash Compactors and Recycling Bins, Bicycle
Parking, Bicycle Racks
o Transit Stops: Bus Stops, Bus Shelters
o Street Lights: Street Lights, Light Fixtures, Lighting Elements (Lamps), Siting and
Clearances
o Corridor Studies: Test fit guidelines to specific locations. Produce one detailed, one-
block plan line / horizontal layout for each district focus area. Eight (8) plans total.
Meetings:
• Task 4.1: One (1) meeting with City staff to review public realm guidelines precedents and
best practices.
• Task 4.2: One (1) meeting with City staff (multiple departments) to review and select priority
street types in the four focus districts.
• Task 4.3: Three (3) meetings with City staff to review public realm draft standards; this
includes a preliminary draft, administrative draft, and public draft.
• Task 4.4: One (1) meeting with City staff (multiple departments) to select locations for
corridor studies.
Deliverables:
Task 4.1:
• Best Practice Research in form of 11x17 digital slide deck presentation
Task 4.2:
• Summary of priority street types and characteristics in focus areas
Task 4.3:
• Administrative and Public Review Drafts of the Streetscape and Public Realm Standards
(PDF report)
• Summary Presentation of Streetscape and Public Realm Standards
• Integrated Public Realm and Streetscape Standards
Task 4.4:
•Application of guidelines to SSF street types, providing specific guidance on design and
material selection for the four districts
•Graphic visualizations in coordination with ODS
•Conduct corridor studies - Test fit guidelines to specific locations. Produce one detailed,
one-block plan line / horizontal layout for each district focus area. Eight (8) plans total.
Task 5. Review and Adoption
Task 5.1 Design standard integration with existing documents
Approach
The UF team will assemble the collective materials from the previous tasks into the Final Objective
Design Standards and Streetscape & Public Realm Standards. UF will work with staff to determine
the best format to implement (discussed in more detail below), and distill a significant amount of
process into clear and concise presentations highlighting the overarching strategies, practical
application, and the personal touches that came from the Community and Stakeholder Outreach
process. The UF team places a great value in presenting how the ideas were sourced and refined
through the community process, it is an essential path to adoption.
Final Code / Plan Amendments
Once the UF team has crafted the content in Tasks 3 and 4, the next step is finalizing their format,
and strategy for integration. The South San Francisco Municipal Code contains primarily objective
standards, while area plans contain both objective standards and subjective guidelines. The
recommended outcome of the assignment would be codifying refinements and new standards using
a combination of these two different methods:
•Amendments to Sections 20.135 and 20.310 to refine and augment existing standards.
Objective design standards would remain within the Zoning Ordinance alongside the
development standards and other regulations applicable to the project site. The City may
consider amending area plans only if necessary, retaining them as written, since they will
continue to pertain to 100% non- residential projects and can continue to be enforced for
residential and residential mi xed use projects that are not subject to the Housing
Accountability Act. Alternatively, the objective standards contained in the area plans could
be integrated into the Zoning Ordinance. The subjective guidelines would remain in the area
plans to provide guidance for all applications and as review criteria for projects that are not
subject to the Housing Accountability Act. Note that the scope of work does not include
modifications to area plan documents.
•A stand-alone document that establishes design standards for aspects of the residential and
mixed-use residential projects as well as the standards for the Public Realm and
Streetscapes. If adopted by resolution, the document could be more easily amended f rom
time to time. This method allows for more detailed diagrams or photographs in an integrated
booklet. Cross-references to this booklet in the zoning ordinance would help ensure that
these standards do not get missed by applicants or future staff members.
Through the project, UF will work with staff to develop an approach that best fits within the City’s
regulatory framework.
CEQA Review
The scope of zoning revisions anticipated represent implementation of adopted plans and policy.
Therefore, the revisions are expected to be categorically exempt under CEQA and/or addressed by
the CEQA documents prepared for the General Plan and area plans. The project does not propose to
increase development beyond what was analyzed in the General Plan or area plans. As a result, the
scope of work does not include CEQA review.
Task 5.1 Deliverable Description
•Provide assistance in the final integration, cross referencing of the revised Building and
Public Realm ODS into the zoning ordinance.
Task 5.2 Planning and City Council Public Hearings
•Prepare materials for and make formal presentations at up to two (2) Planning Commission
and two (2) City Council public hearings to support adoption of the Objective Design
Standards and Streetscape & Public Realm Standards.
Task 5.3 Final Objective Design Standards and Streetscape & Public Realm Standards.
•Based on City Council action, prepare the final Objective Design Standards and Streetscape
& Public Realm Standards.
Meetings:
•Planning Commission meetings (2)
•City Council meetings (2)
Deliverables:
•Meeting presentations (draft and final) (with slight revisions to tailor to PC and CC audiences)
(2)
•Final Objective Design Standards and Streetscape & Public Realm Standards
•Assistance with final integration of standards into the Zoning Code
•Additional data, graphics, and other support, as needed
Exhibit B. Compensation Schedule
Exhibit C. Insurance Certificates
[To be inserted]