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Home My WebLink About02.12.2025@630 Regular CCWednesday, February 12, 2025 6:30 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA City Council EDDIE FLORES, Mayor (District 5) MARK ADDIEGO, Vice Mayor (District 1) JAMES COLEMAN, Councilmember (District 4) MARK NAGALES, Councilmember (District 2) BUENAFLOR NICOLAS, Councilmember (District 3) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney Regular Meeting Agenda 1 February 12, 2025City Council Regular Meeting Agenda How to observe the Meeting (no public comment, including via Zoom): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/Government/Video-Streaming-City-and-Council-Meetings/City-Council 3) https://www.youtube.com/@CityofSouthSanFrancisco/streams 4) Zoom meeting (streaming only): https://ssf-net.zoom.us/j/81072693726 Webinar ID: 810 7269 3726 Join by Telephone: +1 669 900 6833 How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:30 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER During a meeting, comments can only be made in person: Complete a Digital Speaker Card located at the entrance to the Council Chambers. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Office of the City Clerk at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. Page 2 City of South San Francisco Printed on 2/13/2025 2 February 12, 2025City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW LEVINE ACT DISCLOSURES (SB 1181) If you have donated $500 or more to the campaign of a South San Francisco elected official in the past twelve (12) months, please read the following paragraphs carefully: • The Levine Act (Gov. Code § 84308) requires any Party, Agent, or Participant, as defined in §84308(a), of a proceeding involving any grants, denials, renewals, restrictions, or modifications to any licenses and permits, entitlements for use, contracts, or franchises (“Proceeding”), to disclose on the record any contributions they have made to any elected, appointed, or candidate for City Officer totaling more than $500 within the preceding 12 months. • The Levine Act also requires any elected, appointed, alternate, or candidate for City Officer who has received a contribution totaling $500 within the past 12 months from a Party, Agent, or Participant of a Proceeding to (1) disclose that fact on the record involving the Proceeding and (2) to recuse themselves from, and in no way attempt to use their official position to influence any decision involving, the Proceeding. • Elected, appointed, alternates, or candidates for City Officer are prohibited from accepting, soliciting, and directing, and Parties, Participants, and Agents are prohibited from making, campaign contributions of more than $500 while the Proceeding is pending and for 12 months after the date a final decision is rendered for the Proceeding. Violations of the Levine Act may result in a civil action brought by the Fair Political Practice Commission (FPPC) for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. ANNOUNCEMENTS FROM STAFF PRESENTATIONS Certificate of Recognition to James Burrell of Burrell's Hair Cutting Place (Eddie Flores, Mayor) 1. Certificate of Recognition to Constantino Anezinos of Zorba's Pizza (Eddie Flores, Mayor) 2. Page 3 City of South San Francisco Printed on 2/13/2025 3 February 12, 2025City Council Regular Meeting Agenda Certificate celebrating Antigua Coffee Shop for the Best Decorated Window Award. (Eddie Flores, Mayor) 3. Proclamation recognizing February as Black History Month. (Eddie Flores, Mayor)4. Proclamation recognizing February as National Youth Leadership Month. (Eddie Flores, Mayor) 5. COUNCIL COMMENTS/REQUESTS PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting . Written comments on agenda items received prior to 4:30 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member (s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. Motion to approve the Minutes of January 22, 2025 (Rosa Govea Acosta, City Clerk).6. Report regarding a resolution accepting $4,777.91 from the South San Francisco Friends of the Library to support Library collections, programs, and services, amending the Library Department’s Fiscal Year 2024-25 Operating Budget by $4,777.91 and approving Budget Amendment Number 25.036. (Valerie Sommer, Library Director) 7. Resolution accepting $4,777.91 from the South San Francisco Friends of the Library to support Library collections, programs, and services, amending the Library Department’s Fiscal Year 2024-25 Operating Budget by $4,777.91 and approving Budget Amendment Number 25.036. 7a. Page 4 City of South San Francisco Printed on 2/13/2025 4 February 12, 2025City Council Regular Meeting Agenda Report regarding a resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program, “Empowering Families, Fostering Literacy,” and amending the Library Department’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.039. (Valerie Sommer, Library Director) 8. Resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program, “Empowering Families, Fostering Literacy,” and amending the Library Department’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.039. 8a. Report regarding a resolution approving a sublease agreement with Panagiota Papadopoulos, d.b.a. El Camino Florist, for the commercial space at 632 El Camino Real. (Katie Donner, Management Analyst I) 9. Resolution approving a sublease agreement with Panagiota Papadopoulos, d.b.a. El Camino Florist, for the commercial space at 632 El Camino Real. 9a. Report regarding a resolution designating the Economic and Community Development Director as the City of South San Francisco’s Authorized Representative on the San Mateo County Housing and Community Development Committee (Sharon Ranals, City Manager). 10. Resolution of the City Council of the City of South San Francisco designating the Economic and Community Development Director as the City of South San Francisco’s Authorized Representative on the San Mateo County Housing and Community Development Committee. 10a. Report regarding a resolution authorizing the acceptance of a $1,000 donation from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, and the Best Western Plus Grosvenor, $500 from Amoura, Hilton,, Embassy Suites by Hilton, and Tri Counties Bank, $250 from Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, and $200 from Holiday Inn Express SFO North and AC Marriot for the Business Leaders Against Domestic Violence and Human Trafficking seminar on January 30, 2025, amending the Office of the City Manager’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.035. (Devin Stenhouse, DEI Officer) 11. Page 5 City of South San Francisco Printed on 2/13/2025 5 February 12, 2025City Council Regular Meeting Agenda Resolution authorizing the acceptance of $1,000 donations from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, and the Best Western Plus Grosvenor, $500 from Amoura, Embassy Suites by Hilton, and Tri Counties Bank, $250 from Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, and $200 from Holiday Inn Express SFO North and AC Marriot for the Business Leaders Against Domestic Violence and Human Trafficking seminar in January 30, 2025, amending the Office of the City Manager’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.035. 11a. Informational report regarding update on the City of South San Francisco’s investment portfolio as of December 31, 2024 (Frank Risso, Treasurer, Karen Chang, Director of Finance, Carlos Oblites, Chandler Asset Management) 12. ADMINISTRATIVE BUSINESS Report regarding a Study Session on a proposed Vacant Retail Activation Pilot Program. (Katie Donner, Management Analyst I) 13. Report regarding a project status update by Caltrain on the Preliminary Engineering and Environmental phase of the South Linden Avenue and Scott Street Grade Separation Project (Project No. st1004) (Angel Torres, Senior Engineer) 14. Report presenting Fiscal Year (FY) 2024-25 Mid-Year Financial Report as of December 31, 2024, and proposed budget amendments for FY 2024-25 Operating and Capital Improvement Program (CIP) Budgets (Karen Chang, Director of Finance) 15. Resolution accepting mid-year update for fiscal year ending June 30, 2025, and approving proposed budget amendment for FY 2024-25 City Operating and Capital Improvement Program (CIP) budgets. 15a. Report regarding a resolution approving Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Fee Funds and authorizing the City Manager to execute a Consulting Services Agreement with Urban Field El Cerrito, LLC for Updated Objective Design Standards and Streetscape & Public Realm Standards in an amount not to exceed $374,500. (Megan Wooley-Ousdahl, Principal Planner) 16. Resolution approving Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Fee Funds and authorizing the City Manager to execute a Consulting Services Agreement with Urban Field El Cerrito, LLC for Updated Objective Design Standards and Streetscape & Public Realm Standards in an amount not to exceed $374,500. 16a. Page 6 City of South San Francisco Printed on 2/13/2025 6 February 12, 2025City Council Regular Meeting Agenda ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS Report regarding City Council consideration of whether to take a position on San Mateo County Measure A on the March 4, 2025, ballot, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with a four-fifths vote, after written notice and an opportunity to be heard 17. Resolution affirming the City Council’s support for San Mateo County Measure A on the March 4, 2025 ballot, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with a four-fifths vote, after written notice and an opportunity to be heard. 17a. CLOSED SESSION Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Sharon Ranals, City Manager, Rich Lee, Assistant City Manager, Leah Lockhart, Human Resources Director, Jesse Lad, Redwood Public Law, Christopher Boucher, Boucher Law Employee organizations: AFSCME Local 829, IAFF Local 1507, SSF Police Association, Teamsters Local 856-Confidential, Teamsters Local 856-Mid-Management, Unrepresented Groups: Executive Management, Public Safety Managers 18. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case 19. ADJOURNMENT Page 7 City of South San Francisco Printed on 2/13/2025 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-53 Agenda Date:2/12/2025 Version:1 Item #:1. City of South San Francisco Printed on 2/5/2025Page 1 of 1 powered by Legistar™8 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition Burrell’s Hair Cutting Place The City Council of South San Francisco does hereby thank you for your 18 years of service in the City of South San Francisco. Your great service and sense of community brought significant positivity to our community! Wishing you much success in your future endeavors. Presented on this 12th day of February 2025 by the City Council of South San Francisco. Eddie Flores, Mayor District 5 Mark Addiego, Vice Mayor District 1 James Coleman, Councilmember District 4 Mark Nagales, Councilmember District 2 Buenaflor Nicolas, Councilmember District 3 9 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-88 Agenda Date:2/12/2025 Version:1 Item #:2. City of South San Francisco Printed on 2/5/2025Page 1 of 1 powered by Legistar™10 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition ZORBA’S PIZZA The City Council of South San Francisco does hereby thank you for your 45 years of service in the City of South San Francisco. Your hard work and commitment have nourished and uplifted this City in countless ways! Wishing you much success in your future endeavors. Presented on this 12th day of February 2025 by the City Council of South San Francisco. Eddie Flores, Mayor District 5 Mark Addiego, Vice Mayor District 1 James Coleman, Councilmember District 4 Mark Nagales, Councilmember District 2 Buenaflor Nicolas, Councilmember District 3 11 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-157 Agenda Date:2/12/2025 Version:1 Item #:3. Certificate celebrating Antigua Coffee Shop for the Best Decorated Window Award.(Eddie Flores, Mayor) City of South San Francisco Printed on 2/7/2025Page 1 of 1 powered by Legistar™12 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition ANTIGUA COFFEE SHOP The City Council of South San Francisco does hereby congratulate and thank Victor Caicero, Montserrat Sauceda, and team for winning the 2024 Holiday Best Decorated Window Award! Your commitment to the community is inspiring. We look forward to a long partnership. Presented on this 12th day of February 2025 by the City Council of South San Francisco. Eddie Flores, Mayor District 5 Mark Addiego, Vice Mayor District 1 James Coleman, Councilmember District 4 Mark Nagales, Councilmember District 2 Buenaflor Nicolas, Councilmember District 3 13 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-144 Agenda Date:2/12/2025 Version:1 Item #:4. Proclamation recognizing February as Black History Month.(Eddie Flores, Mayor) City of South San Francisco Printed on 2/7/2025Page 1 of 1 powered by Legistar™14 Dated: February 12, 2025 RECOGNIZING FEBRUARY AS BLACK HISTORY MONTH February 12, 2025 WHEREAS, the City of South San Francisco’s elected officials, city staff and residents are committed to a vision that reflects the cultures of our diverse community; and WHEREAS, February, we celebrate National Black History Month and this year the theme is African Americans and Labor. President Gerald R. Ford officially recognized February as Black History Month in 1976, and since then, every president Republican and Democrat alike, has recognized the importance of this observance; and WHEREAS, shining a light on Black history today is as important to understanding ourselves and growing stronger as a Nation as it has ever been. That is why it is essential that we take time to celebrate the immeasurable contributions of Black Americans, honor the legacies and achievements of generations past, reckon with centuries of injustice, and confront those injustices that still fester today; and WHEREAS, today, Black Americans lead industries and movements for change, serve our communities and our Nation at every level, and advance every field across the board, including arts and sciences, business and law, health and education, and many more. Black Americans can be seen in every part of our society today, strengthening and uplifting all of America; and WHEREAS, the City of South San Francisco continues to work toward becoming an inclusive community in which all citizens – past, present, and future – are respected and recognized for their contributions and potential contributions to our community, the state, the country, and the world; and WHEREAS, as we celebrate National Black History Month, let us all recommit ourselves to continue to fight for the equity, opportunity, and dignity to which every Black American is due in equal measure. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby proclaim February as Black History Month and encourages all citizens to celebrate this month with appropriate programs, ceremonies, and activities. ________________________________ Eddie Flores, Mayor ________________________________ Mark Addiego, Vice Mayor ________________________________ James Coleman, Councilmember ________________________________ Mark Nagales, Councilmember ________________________________ Buenaflor Nicolas, Councilmember 15 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-145 Agenda Date:2/12/2025 Version:1 Item #:5. Proclamation recognizing February as National Youth Leadership Month.(Eddie Flores, Mayor) City of South San Francisco Printed on 2/7/2025Page 1 of 1 powered by Legistar™16 Dated: February 12, 2025 RECOGNIZING FEBRUARY AS NATIONAL YOUTH LEADERSHIP MONTH WHEREAS, the journey of Youth Leadership Month started in 1989 when a group of executives realized the need to train workers for leadership responsibility, and the need for employees to let go of their biases to function in harmony; and WHEREAS, this could be achieved by providing the next generation of leaders the training, guidance, and encouragement necessary for the workforce along with leadership skills; and WHEREAS, our youth’s success is our future success; and youth leadership and mentor programs are proven to impact scholastic success; and WHEREAS, youth leaders can truly help shape the future of their community, school and workforce; and WHEREAS, youth are stewards of the future and can lead by providing new and enhanced ideas on community initiatives like sustainability, collaboration, and collective action; and WHEREAS, youth leaders have been recognized as valuable partners in helping shape community identity, and this includes our SSF Youth Commission; and WHEREAS, the City of South San Francisco acknowledges the various leadership initiatives throughout the City and San Mateo County and supports collective action and sustainable communities by encouraging all school districts, cities, centers of higher learning, community organizations, and above all, youth, to continue their work in leading and shaping their communities and schools. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby proclaim February 2025 as National Youth Leadership Month and reminds the community that the month-long celebration is a testament to equal opportunities leading to greatness – for self, community, and ultimately, the country. ___________________________________ Eddie Flores, Mayor ___________________________________ Mark Addiego, Vice Mayor ___________________________________ James Coleman, Councilmember ___________________________________ Mark Nagales, Councilmember ___________________________________ Buenaflor Nicolas, Councilmember 17 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-141 Agenda Date:2/12/2025 Version:1 Item #:6. Motion to approve the Minutes of January 22, 2025 (Rosa Govea Acosta, City Clerk). City of South San Francisco Printed on 2/13/2025Page 1 of 1 powered by Legistar™18 CALL TO ORDER Mayor Flores called the meeting to order at 6:30 p.m. ROLL CALL Councilmember Coleman, present Councilmember Nagales, present Councilmember Nicolas, present Vice Mayor Addiego, present Mayor Flores, present PLEDGE OF ALLEGIANCE Planning Commissioner Baker led the pledge. AGENDA REVIEW No changes. LEVINE ACT DISCLOSURES (SB 1181) Following an inquiry, there were no conflicts of interest stated by the members of the City Council. ANNOUNCEMENTS FROM STAFF Library Director Sommer apprised the community of the following events at the Library Parks and Recreation Building on January 25, 2025: • 10:30 a.m. LionDanceMe Performance & Storytime • 6:30 p.m. Poet Laureate Library Program MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, JANUARY 22, 2025 6:30 p.m. In-person Library Parks and Recreation Building Council Chambers 901 Civic Campus Way, South San Francisco, CA Virtual (Zoom) Teleconference Location: 25 Rizal Street Los Banos, Laguna 4030, Philippines 19 REGULAR CITY COUNCIL MEETING JANUARY 22, 2025 MINUTES PAGE 2 Executive Assistant Patea said the City would be hosting a series of Tobacco Retailer Informational Meetings on the following dates: • January 29, 2025, 6-7 p.m. at the Library Parks & Recreation Building • February 3, 2025, 6-7 p.m. at the Library Parks & Recreation Building • February 4, 2025, 12-1 p.m. Virtually Police Chief Campbell invited the community to attend the Business Leaders Against Domestic Violence and Human Trafficking Seminar: • January 30, 2025, 9-12 p.m. at the South San Francisco Conference Center Economic Development Manager Lucero invited the community to attend the Lenar New Year Night Market located at the Grand Avenue Breezeway: • February 7, 2025, 4-9 p.m. next to 366 Grand Ave. Parks and Recreation Deputy Director Duldulao apprised the community of the Finding a Path Art Show at the Library Parks and Recreation Building: • Opening Weekend: February 7, 2025, 6-8 p.m. and February 8, 20252 10-3 p.m. • Weekday Gallery: February 10, 2025 - February 28, 2025, 10-5 p.m. PRESENTATIONS 1. Presentation of 2024 Mayor’s Award to Education Foundation. (James Coleman, Councilmember) Councilmember Coleman presented the award to South San Francisco Education Foundation Board of Directors Kristy Camacho, John Baker, and Lauren Kitchen. Krisy thanked the Council and partners for their recognition. 2. Proclamation recognizing Gun Violence Survivors Week as January 22 - 26, 2025. (Eddie Flores, Mayor) Councilmember Nagales read the proclamation into the record and presented it to Police Corporal Quintero. Corporal Quintero accepted the proclamation and shared the importance of reducing gun violence in our communities. 3. Proclamation recognizing January as National Biotechnology Month. (Eddie Flores, Mayor) Mayor Flores highlighted the innovation advances of biotechnology and presented the proclamation to California Life Sciences CEO Mike Guerro. Mike accepted the proclamation and thanked the Council for their recognition. 4. Proclamation recognizing January as National Human Trafficking Prevention Month. (Eddie Flores, Mayor) 20 REGULAR CITY COUNCIL MEETING JANUARY 22, 2025 MINUTES PAGE 3 Mayor Flores highlighted Justice at Last for the services provided to the community and presented the proclamation to Legal Director Carolyn Kim. Carolyn thanked the Council for recognizing the critical issues impacting community members. 5. Presentation from the Library Board of Trustees (Valerie Sommer, Library Director) Board President Ramsey introduced members and presented an update to the Council. 6. South Linden Avenue and Scott Street Grade Separation Project Status Update from Caltrain (project st1004) (Angel Torres, Senior Civil Engineer) Caltrain Chief of Rail Design and Construction, Robert Bernard, provided an overview of the project status. Senior Civil Engineer Torres reviewed next steps for the project. 7. Presentation regarding final update on 2024 City Council Priorities (Rich Lee, Assistant City Manager) Assistant City Manager Lee presented the completed and outstanding 2024 City Council priorities. COUNCIL COMMENTS/REQUESTS Councilmember Nicolas requested the meeting to be adjourned in memory of Ester Mabilangan Carpio and Olivia De Leon Formento. Councilmember Nagales shared he attended the In-N-Out community meeting and was happy community members attended. He highlighted the Baden Station Apartments and discussed the need for affordable housing. He thanked staff and the Mayor for their leadership on issues surrounding RV parking. Police Chief Campbell clarified that the parking restrictions. Councilmember Nagales expressed his desire to have deeper conversations to discuss supportive services and proactive approaches. Councilmember Coleman shared he attended the San Mateo County meetings to discuss federal priorities regarding the change in administration. He expressed the desire to continue conversations and the need to ensure resources and support are available to the community. He requested that staff work closely with the School District to share priorities and efforts to collaborate. Vice Mayor Addiego shared that he attended the Sister Cities meeting. He invited those interested in traveling to Japan with Sister Cities to sign up as slots are still available. Mayor Flores requested to adjourn the meeting in memory of Robert Henley. He requested Fire Chief Samson to report on the San Mateo County Response Strike Team dispatched to LA County. Chief Samson provided an update and resources with the community. At the request of the Mayor, ECD Management Analyst Donner apprised the community of the Vacant Retail Activation Program. Mayor Flores apprised the community of initiatives he will bring forward and discuss during the Council Retreat. Lastly, he reassured the community that the City will continue to uplift and advocate for their needs and provided the San Mateo County Rapid Response Hotline 203- 666-4472. 21 REGULAR CITY COUNCIL MEETING JANUARY 22, 2025 MINUTES PAGE 4 PUBLIC COMMENTS: The following individuals addressed the City Council: • Barbara Erhard • Teresa Shipp • Cynthia Marcopulos • Sam Chetcuti CONSENT CALENDAR The Assistant City Clerk duly read the Consent Calendar, after which the Council voted. 8. Motion to approve the Minutes of January 8, 2025 (Rosa Govea Acosta, City Clerk). 9. Report regarding Resolution No. 10-2025 authorizing the filing of an application for the United States Department of Transportation (USDOT) Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant for up to $5,625,000 for the Colma South San Francisco El Camino Real Bike and Pedestrian Improvements Project (tr2415) (Audriana Hossfeld, Senior Civil Engineer) 10. Report regarding Resolution No. 11-2025 approving and authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement between the City of South San Francisco and Redwood Public Law, LLP (Leah Lockhart, Human Resources Director) 11. Report regarding Resolution No. 12-2025 authorizing the filing of a grant contract renewal for Community Development Block Grant funds allocated through the City of Daly City to support Project Read and authorizing the Director of Finance to adjust the Fiscal Year (FY) 2025-26 Revenue Budget upon receipt of grant award. (Valerie Sommer, Library Director) 12. Report regarding a second reading and adoption of Ordinance 1667-2025 amending Title 8 of the South San Francisco Municipal Code to add Chapter 8.90 to establish a permit process for single room occupancy hotel closures, redevelopments, or changes of use including noticing and relocation benefits for residents. (Pierce Abrahamson, Management Analyst II) 13. Report regarding a second reading and adoption of Ordinance 1668-2025 amending Title 8 of the South San Francisco Municipal Code to add Chapter 8.80 to establish a permit process for mobile home park closures, redevelopments, or changes of use, including noticing and relocation benefits. (Pierce Abrahamson, Management Analyst II) 14. Report regarding a second reading and adoption of Ordinance 1669-2025 amending Chapter 8.78 (“Mooring Regulations”) of the South San Francisco Municipal Code. (Rich Lee, Assistant City Manager; Sky Woodruff, City Attorney) Motion – Councilmember Nicolas /Second – Councilmember Coleman: To approve Consent Calendar items 8-14, by roll call vote: AYES: Mayor Flores, Vice Mayor Addiego, Councilmembers Coleman, Nicolas, and Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ABSTAIN: None 22 REGULAR CITY COUNCIL MEETING JANUARY 22, 2025 MINUTES PAGE 5 ADMINISTRATIVE BUSINESS 15. Report regarding Resolution No. 13-2025 approving Budget Amendment 25.027 appropriating $177,000 in the Low- and Moderate- Income Housing Fund (Fund 241) in Fiscal Year 2024-25 for the City’s Emergency Rental Assistance Program. (Elia Moreno, Housing Management Analyst I) Management Analyst Moreno presented the report. The Council highlighted the success of the program and discussed the importance of timely processing. Motion – Councilmember Nagales /Second – Councilmember Coleman: To approve Resolution No. 13-2025 approving Budget Amendment 25.027 appropriating $177,000 in the Low- and Moderate- Income Housing Fund (Fund 241) in Fiscal Year 2024-25 for the City’s Emergency Rental Assistance Program, by roll call vote: AYES: Mayor Flores, Vice Mayor Addiego, Councilmembers Coleman, Nicolas, and Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ABSTAIN: None 16. Report regarding Resolution No. 14-2025 awarding a construction contract to Bay Area Lightworks, Inc. of San Francisco, California, for the Traffic Signal Safety Improvement Project (No. tr2403, Bid No. 2698) in an amount not to exceed $1,080,000, authorizing a total construction contract authority budget of $1,242,000 (John Wilson, Associate Civil Engineer) Associate Civil Engineer Wilson presented the report. The Council expressed their support for the item. Motion – Councilmember Nagales /Councilmember Nicolas: To approve Resolution No. 14-2025 awarding a construction contract to Bay Area Lightworks, Inc. of San Francisco, California, for the Traffic Signal Safety Improvement Project (No. tr2403, Bid No. 2698) in an amount not to exceed $1,080,000, authorizing a total construction contract authority budget of $1,242,000, by roll call vote: AYES: Mayor Flores, Vice Mayor Addiego, Councilmembers Coleman, Nicolas, and Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ABSTAIN: None. 17. Report regarding Resolution No. 15-2025 accepting the Annual Comprehensive Financial Report (ACFR) and other related miscellaneous reports for Fiscal Year 2023-24 (Karen Chang, Finance Director) Finance Director Chang and Maze & Associates Partner Amy Meyer presented the report. Assistant City Manager Lee commended the Finance Department staff for their hard work. Motion – Councilmember Coleman /Councilmember Nagales: To approve Resolution No. 15- 2025 accepting the Annual Comprehensive Financial Report (ACFR) and other related miscellaneous reports for Fiscal Year 2023-24, by roll call vote: AYES: Mayor Flores, Vice Mayor Addiego, Councilmembers Coleman, Nicolas, and Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ABSTAIN: None. 23 REGULAR CITY COUNCIL MEETING JANUARY 22, 2025 MINUTES PAGE 6 ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS Councilmember Nicolas shared she was appointed to the Small Cites Council by Nation League of Cities. Mayor Flores thanked all that attended Cafecito with Mayor Eddie and noted the next event would be held in March. CLOSED SESSION Entered into Closed Session: 9:27 p.m. 18. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Sharon Ranals, City Manager, Rich Lee, Assistant City Manager, Leah Lockhart, Human Resources Director Employee organizations: AFSCME Local 829, IAFF Local 1507, SSF Police Association, Teamsters Local 856-Confidential, Teamsters Local 856-Mid-Management, Unrepresented Groups Resumed from Closed Session: 10:37 p.m. Report out of Closed Session by Mayor Flores: Direction given—no reportable action. ADJOURNMENT Being no further business, Mayor Coleman adjourned the City Council meeting at 10:38 p.m. *** Adjourned in Memory of Ester Mabilangan Carpio, Olivia De Leon Formento, and Robert Henley *** Submitted by: Approved by: Jazmine Miranda, CMC, CPMC Eddie Flores Assistant City Clerk Mayor Approved by the City Council: / / NOTE: The Meeting Minutes represent the actions taken during the City Council meeting. Pursuant to Government Code section 54957.5, all written public comments submitted to the City Council become public records and will be made available to the public. Complete Council members' discussions of meeting items can be viewed in archived video/audio recordings on the City’s website at https://www.ssf.net. 24 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-92 Agenda Date:2/12/2025 Version:1 Item #:7. Report regarding a resolution accepting $4,777.91 from the South San Francisco Friends of the Library to support Library collections,programs,and services,amending the Library Department’s Fiscal Year 2024-25 Operating Budget by $4,777.91 and approving Budget Amendment Number 25.036.(Valerie Sommer,Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting $4,777.91 from the South San Francisco Friends of the Library (FOL)to support Library collections,programs,and services, amending the Library Department’s Fiscal Year 2024-25 (FY 2024-25)by $4,777.91,and approving Budget Amendment Number 25.036. BACKGROUND/DISCUSSION The South San Francisco Friends of the Library (FOL)do most of their fundraising through book sales in the Main Library.In addition to a daily sale in the lobby,the FOL schedule at least one larger book sale each year. Their upcoming larger book sale is currently being planned for a weekend in April 2025,hosted in the Community Room,Library I Parks and Recreation Center.The FOL directs funds to support special library programs,collections,supplies,and staff and volunteer appreciation.At their quarterly general membership meeting,the FOL typically approves funding requests from Library staff.At the FOL meeting of January 14, 2025,members in attendance approved $4,777.91 in funding for library programs and supplies at Main and Grand Libraries. The $4,777.91 in FOL donations includes: ·$ 237.34 for Cubelets Power Blocks replacements ·$ 250.00 for National Library Week Events: April 6 - 12, 2025 ·$ 273.60 for Glowforge filter until replacement ·$ 295.58 for 3D Printer filament pack ·$ 371.39 for 3D Printer print cores ·$ 400.00 for Acoustic Guitar for children’s story times ·$ 400.00 for Adult drop-in “Crafternoon” crafts and sewing supplies ·$ 500.00 for California Poet Laureate program ·$ 500.00 for Day of Remembrance film screening ·$ 750.00 for author Vauhini Vara, writer, reporter, editor, on topics including AI ·$ 800.00 for Grand Avenue Library Winter/Spring programs and events FISCAL IMPACT Funds will be used to amend the Library Department’s FY 2024-25 Operating Budget.Receipt of these funds City of South San Francisco Printed on 2/5/2025Page 1 of 2 powered by Legistar™25 File #:25-92 Agenda Date:2/12/2025 Version:1 Item #:7. Funds will be used to amend the Library Department’s FY 2024-25 Operating Budget.Receipt of these funds does not commit the City to ongoing funding. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2,Quality of Life and Priority #6 Community Connections by supporting community engagement and learning opportunities. CONCLUSION Acceptance of this resolution will support Library collections,programs and services.It is recommended that the City Council accept $4,777.91 from the FOL,amend the Library Department’s FY 2024-25 Operating Budget, and approve Budget Amendment Number 25.036. City of South San Francisco Printed on 2/5/2025Page 2 of 2 powered by Legistar™26 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-93 Agenda Date:2/12/2025 Version:1 Item #:7a. Resolution accepting $4,777.91 from the South San Francisco Friends of the Library to support Library collections,programs,and services,amending the Library Department’s Fiscal Year 2024-25 Operating Budget by $4,777.91 and approving Budget Amendment Number 25.036. WHEREAS,the South San Francisco Friends of the Library (FOL)advocates for and supports the diversity of library collections, programs, and services; and WHEREAS,the FOL is a 501(c)(3)nonprofit organization dedicated to supporting the South San Francisco Public Library; and WHEREAS,the FOL has donated $4,777.91 to the South San Francisco Public Library to be used to support library collections, programs, and services; and WHEREAS,staff recommends the acceptance of the donation in the amount of $4,777.91 from the FOL to support library collections, programs, and services; and WHEREAS,acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2 Life,and Priority #6 Community Connections by supporting community engagement and learning opportunities; and WHEREAS,the donation funds will be used to amend the Fiscal Year (FY)2024-25 Operating Budget of the Library Department via Budget Amendment Number 25.036. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco does hereby accept $4,777.91 in donations from the FOL to support library collections, programs, and supplies. BE IT FURTHER RESOLVED,that the City Council approves Budget Amendment Number 25.036 to amend the Library Department’s FY 2024-25 Operating Budget. ***** City of South San Francisco Printed on 2/13/2025Page 1 of 1 powered by Legistar™27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-135 Agenda Date:2/12/2025 Version:1 Item #:8. Report regarding a resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program,“Empowering Families, Fostering Literacy,”and amending the Library Department’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.039. (Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program,“Empowering Families,Fostering Literacy,”and amending the Library Department’s Fiscal Year 2024-25 (FY 2024-25) Operating Budget and approving Budget Amendment Number 25.039. BACKGROUND/DISCUSSION In December 2024,Project Read applied for a grant from the Woodlawn Foundation to support Learning Wheels outreach van’s family literacy services provided for low income,low literacy families in North San Mateo County.On January 31,2025,Project Read was awarded funding for the Learning Wheels Family Literacy Program,“Empowering Families,Fostering Literacy”,to provide story times,literacy activities and materials,and free books to families in our service area.Each month,Learning Wheels visits nearly 400 families at preschools,transitional housing locations,social service agencies,health clinics,and community events in South San Francisco,Daly City,San Bruno,and Colma.We utilize our mobile Learning Wheels van as a dynamic community space,providing free children’s books to enrich home libraries and develop a lifelong love of reading and learning,and access to up-to-date community resources and activities.In typical years, Learning Wheels staff distributes over 5,000 books and literacy materials during an average of 120 visits to families throughout North San Mateo County. FISCAL IMPACT Grant funds will be used to amend the Library Department’s current FY 2024-25 Operating Budget.Receipt of these funds does not commit the City to ongoing funding. RELATIONSHIP TO STRATEGIC PLAN Grant funding to support Learning Wheels and family literacy services will provide additional programming for low income,low literacy families in South San Francisco and neighboring cities.The strengthening of learning programs is an action item in the City’s Strategic Plan under Priority #2: Quality of Life. CONCLUSION Receipt of these funds will support Learning Wheels Family Literacy Program for low income,low literacy families.It is recommended that the City Council accept $40,000 in grant funding to support family literacy programming and amend the Library Department’s FY 2024-25 Operating Budget and approve Budget Amendment Number 25.039. City of South San Francisco Printed on 2/6/2025Page 1 of 1 powered by Legistar™28 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-136 Agenda Date:2/12/2025 Version:1 Item #:8a. Resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program,“Empowering Families,Fostering Literacy,”and amending the Library Department’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.039. WHEREAS, Learning Wheels, a program of Project Read, provides literary services to low income, low literate families in South San Francisco and North San Mateo County; and WHEREAS, the Woodlawn Foundation has awarded the City $40,000 in grant funding to support Learning Wheels Family Literacy Program, “Empowering Families, Fostering Literacy”; and WHEREAS, staff recommends the acceptance of the grant funding in the amount of $40,000 from the Woodlawn Foundation to support Learning Wheels Family Literacy Program,“Empowering Families, Fostering Literacy”,a program of Project Read,as the grant funding will provide additional programming for low income, low literacy families in South San Francisco and neighboring cities; and WHEREAS, the grant funds will be used to amend the Fiscal Year (FY) 2024-2025 Operating Budget of the Library Department via Budget Amendment Number 25.039,and receipt of these funds does not commit the City to ongoing funding. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept $40,000 in grant funding from the Woodlawn Foundation to support the Learning Wheels Family Literacy Program, “Empowering Families, Fostering Literacy.” BE IT FURTHER RESOLVED,that the City Council approves Budget Amendment Number 25.039 to amend the Library Department' s FY 2024-25 Operating Budget in order to reflect an increase of $40,000. ***** City of South San Francisco Printed on 2/13/2025Page 1 of 1 powered by Legistar™29 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-73 Agenda Date:2/12/2025 Version:1 Item #:9. Report regarding a resolution approving a sublease agreement with Panagiota Papadopoulos, d.b.a. El Camino Florist, for the commercial space at 632 El Camino Real.(Katie Donner, Management Analyst I) RECOMMENDATION Staff recommends City Council adopt a resolution approving a 10-year sublease agreement with Panagiota Papadopoulos, d.b.a. El Camino Florist, for the commercial space at 632 El Camino Real, with two options for an additional five-year extension each. BACKGROUND El Camino Florist opened in 1991 in South San Francisco as a full-service retail florist, offering flowers, candies, balloons, cards, gifts, and specialty florist-related items. First-time shopkeeper Panagiota Papadopoulos, also known as, Andy, chose South San Francisco for its vibrant community, central location, and the opportunity to contribute to the city's charm with a personal touch. In October 2014, El Camino Florist relocated to its new home at 632 El Camino Real. Today, El Camino Florist continues to flourish as a cherished retail shop, showcasing a stunning array of flowers, gifts, and specialty items, while delivering smiles and heartfelt moments to customers throughout the Peninsula. Existing Sublease El Camino Florist’s sublease with the City expired on October 3, 2019 and is currently on a holdover sublease on a month-to-month basis with the tenant paying $3,123 per month (or $2.25 per square foot). El Camino Florist currently occupies 1,387 square feet for its retail operation. Sublease Proposal Panagiota Papadopoulos, the owner of El Camino Florist, sent the City a lease proposal in Fall 2024, for the 1,387 square foot retail space he currently occupies. Mr. Papadopoulos is proposing a 10-year sublease at $2,900 per month (or $2.09 per square foot) for the first 12 months, with a 3% yearly increase, and an extension option. Initially, the owner’s lease proposal was below the $2.09 per square foot rate, but staff was able to negotiate the rent to this amount, recognizing the value of securing a long-term sublease in a set of three spaces that have historically experienced high turnover and has a large current vacancy. Staff also proposes including two options to extend the sublease agreement for five-years each. Any extension option would need to be requested by the Tenant who must first obtain written approval from the Economic and Community Development Director to exercise an extension option. The rent for the first extension term would continue to increase 3% annually. The rent for the second extension term would be based on fair market rental value of the property at the time of the extension. DISCUSSION Staff worked with the City’s on-call commercial broker, Colliers, on determining market rate rent for El Camino Real. The current market rate rent on El Camino Real is roughly $2.60 per square foot for retail space. El Camino Florist proposes to use the 1,387 square feet for retail. At market rate, this would be $3,606.02 per month for the retail space. While the proposed sublease rate is below market, it presents a valuable opportunity to keep a flagship small business in South San Francsico. Mr. Papadopoulos, along with many other small City of South San Francisco Printed on 2/7/2025Page 1 of 2 powered by Legistar™30 File #:25-73 Agenda Date:2/12/2025 Version:1 Item #:9. business owners in the City, have expressed how inflation has exacerbated an already difficult business climate. Mr. Papadopoulos is committed to keeping El Camino Florist in South San Francisco, contributing to a vibrant retail mix and attracting destination shoppers to South San Francisco. Approving the proposed sublease would affirm the City’s commitment to keeping the City’s existing retail tenants in place and stable as part of our South San Francisco business community. FISCAL IMPACT The City will earn $398,943.00 in rent revenue over the initial 10-year sublease period. The City will earn $248,299.20 in rent revenue if the first five (5) year extension term is approved. Below is a breakdown of the rent collected in each year of the lease: Year Monthly Rent Annual Rent 1 $2,900.00 $34,800.00 2 $2,987.00 $35,844.00 3 $3,076.61 $36,919.32 4 $3,168.91 $38,026.90 5 $3,263.98 $39,167.71 6 $3,361.89 $40,342.74 7 $3,462.75 $41,553.02 8 $3,566.63 $42,799.61 9 $3,673.63 $44,083.60 10 $3,783.84 $45,406.11 11 $3,897.36 $46,768.29 12 $4,014.28 $48,171.34 13 $4,134.71 $49,616.48 14 $4,258.75 $51,104.97 15 $4,386.51 $52,638.12 Total $647,242.20 CONCLUSION Approving the sublease agreement with Panagiota Papadopoulos, d.b.a. El Camino Florist, will support a valued and local business and contribute to the economic footprint of the El Camino corridor. While the proposed sublease terms come in slightly under market rate rents, it reflects the economic realities facing small businesses in the area. Staff recommends that the City Council adopt the resolution approving the sublease agreement and authorize the City Manager to execute the agreement. Attachments: 1. Draft Sublease Agreement City of South San Francisco Printed on 2/7/2025Page 2 of 2 powered by Legistar™31 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-75 Agenda Date:2/12/2025 Version:1 Item #:9a. Resolution approving a sublease agreement with Panagiota Papadopoulos,d.b.a.El Camino Florist,for the commercial space at 632 El Camino Real. WHEREAS,El Camino Florist opened in 1991 in South San Francisco as a full-service retail florist,offering flowers,candies,balloons,cards,gifts,and specialty florist-related items,and has become a cherished small business in the community; and WHEREAS,El Camino Florist relocated to its current location at 632 El Camino Real in October 2014,where it continues to operate as a valued retail shop,providing high-quality products and heartfelt customer service to the residents of South San Francisco and the surrounding areas; and WHEREAS,the existing sublease for El Camino Florist expired on October 3,2019,and the business has continued its tenancy on a month-to-month basis since then; and WHEREAS,Panagiota Papadopoulos,the owner of El Camino Florist,has requested a new 10-year sublease agreement for the commercial space,starting with a monthly rent of $2,900 for the first 12 months,with a 3% yearly increase, and an extension option; and WHEREAS,the City desires to provide two options to extend the sublease agreement for five-years each with any extension option requiring that the Tenant to first obtain written approval from the Economic and Community Development Director to exercise an extension option; and WHEREAS,the rent for the first extension term would continue to increase 3%annually and the rent for the second extension term would be based on fair market rental value of the property at the time of the extension; and WHEREAS,the City will earn $398,943.00 in rent revenue over the initial 10-year lease period,and the City will earn $248,299.20 in rent revenue if the first five (5)year extension term is approved,which supports the City’s financial interests while fostering stability for a longstanding tenant and valuable member of the local business community; and WHEREAS,the City Council finds that entering into the proposed sublease agreement with Panagiota Papadopoulos,d.b.a.El Camino Florist,aligns with the City’s goals to support economic development,preserve retail diversity, and maintain a vibrant El Camino corridor. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby authorize the City Manager to execute a sublease agreement with Panagiota Papadopoulos,d.b.a.El Camino Florist,for the commercial space at 632 El Camino Real,and any extensions provided for in said sublease agreement. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take further action consistent with the intent of this Resolution,including,but not limited to,approval of any edits to the draftCity of South San Francisco Printed on 2/13/2025Page 1 of 2 powered by Legistar™32 File #:25-75 Agenda Date:2/12/2025 Version:1 Item #:9a. consistent with the intent of this Resolution,including,but not limited to,approval of any edits to the draft sublease which do not materially increase the City’s obligations subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 2/13/2025Page 2 of 2 powered by Legistar™33 SUBLEASE AGREEMENT (632 EI Camino Real) This Sublease Agreement ("Sublease") is entered into effective as of March 1, 2025, (the "Effective Date") by and between the City of South San Francisco, a California municipal corporation, ("Landlord" or "City"), and Panagiota Papadopoulos, d.b.a. El Camino Florist, (collectively "Tenant"). Landlord and Tenant are hereinafter referred to collectively as the ("Parties"), ARTICLE I BASIC SUBLEASE PROVISIONS 1.1 Landlord's mailing address: City of South San Francisco P.O. Box 711, South San Francisco, CA 94083. 1.2 Landlord's contact: Nell Selander, Director of Economic and Community Development Telephone: (650) 829-6620 1.3 Tenant's address: 2140 Rollingwood Drive, San Bruno, CA 94066 1.4 Tenant's contact: 1.5 Premises address: 632 EI Camino Real South San Francisco, CA 94080 1.6 Premises Square Footage and Location: Rentable Square Footage: Approximately 1,387 square feet Usable Square Footage: Approximately 1,387 square feet Premises are depicted in Exhibit A. 1.7 Commencement Date: March 1, 2025 1.8 Term: One Hundred and Twenty (120) Months 1.9 Expiration Date: February 28, 2035 1.10 Option to Extend Term: one (1) option to extend the Term for two (2) periods of sixty (60) months each. See Section 3.5. 1.11 Base Rent: Period Monthly Annual Base Rent Per (Month) Period (Month) Monthly Base Rent Annual Rent 34 1-12 $2,900.00 $34,800.00 13-24 $2,987.00 $35,844.00 25-36 $3,076.61 $36,919.32 37-48 $3,168.91 $38,026.90 49-60 $3,263.98 $39,167.71 61-72 $3,361.89 $40,342.74 73-84 $3,462.75 $41,553.02 85-96 $3,566.63 $42,799.61 97-108 $3,673.63 $44,083.60 109-120 $3,783.84 $45,406.11 See Section 4.3 regarding Triple Net Expenses in addition to Base Rent and Section 4.1 regarding annual increases beginning as of the thirteenth (13th) month,. 1.12 Security Deposit: No Security Deposit required, $2,000 on file 1.13 Permitted Uses: Full-service retail florist, selling flowers, candies, balloons, cards, gifts and specialty florist related items, as well as any and all other activities customarily performed by a florist business, and for no other purpose. 1.14 Parking: Tenant may use one parking space in Landlord’s surface retail parking lot on a reserved basis for loading and unloading of floral arrangements. Tenant customers may use remaining unreserved parking spaces in Landlord’s surface retail parking lot on an unreserved basis. Landlord reserves the right to assign reserved parking spaces at its discretion to individual tenants, but under no circumstance will Tenant be assigned fewer than four (4) parking spaces. ARTICLE II DEFINITIONS Definitions. As used in this Sublease, the following terms shall have the definitions set forth below. Additional terms are defined in the remainder of the Sublease. 2.1 "Additional Rent" means any and all sums other than Base Rent which Tenant is or becomes obligated to pay to Landlord under this Sublease (whether or not specifically called "Additional Rent" in this Sublease). 35 2.2 "Affiliate of Tenant" means any entity that controls, is controlled by, or is under common control with Tenant. "Control" means the direct or indirect ownership of more than fifty percent (50%) of the voting securities of an entity or possession of the right to vote more than fifty percent (50%) of the voting interest in the ordinary direction of the entity's affairs. 2.3 "Alterations" means any alterations, decorations, modifications, additions or improvements made in, on, about, under or contiguous to the Premises by or for the benefit of Tenant (other than the Tenant Improvements) including but not limited to, telecommunications and/or data cabling, lighting, HVAC and electrical fixtures, pipes and conduits, partitions, cabinetwork and carpeting. 2.4 "Applicable Laws" is defined in Section 5.4. 2.5 "Base Rent" means for each Sublease Year the monthly amount payable for the amount of square feet of the Premises rented by Tenant as set forth in Section 1.11 . 2.6 "Building" means the building located at 636 El Camino Real, South San Francisco, California. 2.7 "Claims" is defined in Section 6.3. 2.8 "Commencement Date" is the date set forth in Section 1.7. 2.9 "Common Area" means all areas and facilities located on the Land or in the Building, exclusive of the Premises. The Common Area includes, but is not limited to, retail parking areas, access and perimeter roads, sidewalks, landscaped areas and similar areas and facilities. 2.10 "Environmental Laws" is defined in Section 6.6. 2.11 "Hazardous Material" is defined in Section 6.5. 2.12 "Indemnitees is defined in Section 6.3. 2.13 "Master Lease Agreement" is defined in Section 3.1. 2.14 "Premises" means the premises shown on Exhibit A consisting of 1,387 square feet of rentable space in the Building 2.15 "Real Property" means collectively, (i) the Building; (ii) the parcel of real property on which the Building is situated (the "Land"); and (iii) the other improvements on the Land, including, without limitation, a retail parking lot, driveways, lighting and landscaping. 2.16 "Real Property Taxes" is defined in Section 4.5. 2.17 "Rent" means Base Rent and any Additional Rent, collectively. 2.18 "Rules and Regulations" means the Rules and Regulations set forth in Exhibit B attached hereto as such may be modified or amended from time to time by Landlord. 36 2.19 "Tenant Parties" is defined in Section 6.1. 2.20 "Term" means the term of this Sublease as set forth in Section 1.8 as such may be extended pursuant to the terms hereof. ARTICLE III PREMISES AND TERM 3.1 Lease and Sublease of Premises. Landlord leases the Premises pursuant to its assignment and assumption of a Master Lease Agreement dated as of March 1, 2011, incorporated herein by reference ("Master Lease Agreement") between MP South City, L.P., a California limited partnership, and the former Redevelopment Agency of the City of South San Francisco. Tenant shall comply with the terms of the Master Lease Agreement to the extent applicable to the Premises subleased to Tenant. Subject to and upon the terms and conditions set forth herein, Landlord hereby subleases the Premises to Tenant and Tenant hereby subleases the Premises from Landlord. The Premises consist of the Building commonly known as 636 EI Camino Real which is depicted in the diagram attached hereto as Exhibit A. Tenant acknowledges that Landlord has made no representation or warranty regarding the condition of the Premises, the Building or the Real Property except as specifically stated in this Sublease. As used in this Sublease, the term "Rentable Square Footage" means the net rentable area measured according to standards similar to the standards published by the Building Owners and Managers Association International, Publication ANSI Z65.1-1996, as amended from time to time. The Parties agree that the Rentable Square Footage of the Premises is 1,387 square feet and the Usable Square Footage of the Premises is 1,387 square feet. Tenant and Landlord hereby stipulate and agree that the same are correct, notwithstanding any minor variations in measurement or other minor variations that may have been incurred in the calculation thereof. If the Building is ever demolished, altered, remodeled, renovated, expanded or otherwise changed in such a manner as to alter the amount of space contained therein, then the Rentable Square Footage of the Building shall be adjusted and recalculated by using the foregoing method of determining Rentable Square Footage, but such recalculation shall not increase the rental hereunder. The Rentable Square Footage of the Building is stipulated for all purposes to be 1,387 square feet. 3.1.1 Appurtenant Rights. Tenant is granted the right during the Term to the nonexclusive use of the common corridors and hallways. Landlord has sole discretion to determine the manner in which the public and common areas are maintained and operated, and the use of such areas shall be subject to the Rules and Regulations. 3.2 Term and Commencement. The Term of this Sublease shall commence on the Commencement Date, and unless sooner terminated as provided herein, the Term shall be for the period set forth in Section 1.8 as the same may be extended in accordance with any option or options to extend the Term granted herein. 3.3 Delay in Delivery of Premises. If Landlord fails to deliver possession of the Premises to Tenant on or before the Commencement Date, Landlord shall not be subject to any liability for its failure to do so. This failure shall not affect the validity of this Sublease or the obligations of Tenant 37 hereunder, but the Sublease Term shall commence on the date upon which Landlord delivers possession of the Premises to Tenant. 3.4 Early Access. Tenant shall not occupy the Premises prior to the Commencement Date except with the express prior written consent of Landlord. Provided that (i) the Sublease has been executed by Tenant and Landlord; (ii) Tenant has provided to Landlord certificates of insurance for all insurance that Tenant is required to maintain under this Sublease, the Security Deposit, and the amount of first month 's Rent; and (iii) such access does not interfere with the work of Lan dlord, or including without limitation any work of another tenant; Tenant shall be permitted to access to the Premises commencing upon full execution of this Sublease, and thus prior to the Commencement Date, for the purpose of installing Tenant's designated trade fixtures and other necessary improvements and to conduct such work as may be necessary to obtain necessary permits. Such early access shall not be for the purpose of operating Tenant's business on the Premises. Prior to the Commencement Date, all of the terms and provisions of this Sublease shall apply to Tenant' s use of the Premises except for the requirement for the payment of Rent beyond that provided for in this Section 3.4, and Tenant shall abide by all of such terms and provisions. 3.5 Option to Extend Term. Landlord grants Tenant two (2) options to extend the Sublease Term ("Extension Options") for a term of sixty (60) months each ("Extension Term"). 3.5.1 Extension Option Conditions. An Extension Option may be requested by the Tenant with respect to all or any portion of the Premises, subject to this Sublease at the time of exercise, only upon written approval by the Economic and Community Development Director. Approval may be withheld for any reasonable municipal operational purpose, if the Tenant is not in compliance with the terms of the Sublease, or if the Tenant is in violation of any applicable local, state or federal law. In order to request to exercise an Extension Option, Tenant shall deliver by written notice delivered by Tenant to Landlord no later than nine (9) months prior to the expiration of the initial Term and only if as of the date of delivery of the notice, Tenant is not in default under this Sublease. Nothing in this Sublease shall be interpreted as authority for the Tenant to exercise an Extension Option without written prior approval from the Economic and Community Development Director. An Extension Option may be requested only by the originally named Tenant or by an assignee or sublessee approved pursuant to Article X and only if the originally named Tenant or such approved assignee or sublessee is not in default under the Sublease at the time of delivery of notice of request to exercise and occupy the entire Premises as of the date it requests the Extension Option. If Tenant or such approved assignee or sublessee properly requests to exercise the Extension Option and is not in default at the end of the initial Term, and receives written approval from the Economic and Community Development Director, the Term shall be extended for the applicable Extension Term. The failure to request to exercise an Extension Option in accordance with this Section shall constitute an election to terminate this Sublease at the end of the initial Term, and Landlord's acceptance of any Rent subsequent to the expiration of such Term shall not constitute a waiver by Landlord of the requirement of timely request to exercise of the Extension Option by delivery of notice pursuant to this Section. 3.5.2 Extension Term Rent. The Rent payable by Tenant during the First Extension Term shall be equal to, and subject to all terms and conditions of, the Rent for the Initial Term. The Rent payable by Tenant during the Second Term Extension shall be the Fair Market Rental Value of the Premises as of the commencement date of the Second Extension Term. For purposes of this Section, “Fair Market Rental Value” shall be the amount that a willing, comparable, new (i.e. non-renewal), non- equity tenant would pay, and that a willing landlord of a comparable space in the vicinity of the 38 Building would accept at arm’s length. Appropriate consideration shall be given to: (i) the annual rental rate per rentable square foot; (ii) the definition of rentable square feet for purposes of comparing the rate; (iii) location and quality of the Building; (iv) the financial conditions (e.g. creditworthiness) of Tenant, (v) escalation (including type, base year and stop) and abatement provisions (if any); (vi) brokerage commissions, if any, (vii) length of the lease term; (viii) size of the Premises; (ix) building standard work letter and/or tenan t improvement allowance, if any; provided, however, the Fair Market Rental Value shall not include any tenant improvements or any alterations made by Tenant at Tenant’s expense; (x) condition of space; (xi) lease takeover/assumptions, moving expenses and other concessions (if any); (xii) extent of services to be provided; (xiii) distinctions between “gross” and “net” leases; (xiv) base year figures or expense stops (if any) for escalation purposes for both operating costs and ad valorem/real estate taxes; (xv) the time the particular rental rate under consideration becomes or is to become effective; (xvi) applicable caps (if any) on the amount of real estate taxes or assessments passed through to Tenant; and (xvii) other generally applicable conditions of tenancy for space in question. 3.5.3 Arbitration. If Landlord and Tenant are not able to agree on the Fair Market Rental Value of the Premises within forty-five (45) days following the date upon which Tenant delivers notice of exercise of the Extension Option (the "Agreement Deadline"), the Fair Market Rental Value will be determined by "baseball arbitration" in accordance with this Subsection 3.5.3. Landlord and Tenant shall each make a separate determination of Fair Market Rental Value and notify the other Party within fifteen (15) days after the Agreement Deadline. If either Party fails to make a determination of the Fair Market Rental Value within the fifteen (15) day period, that failure shall be conclusively deemed to be that Party's approval of the Fair Market Rental Value submitted within such period by the other Party. If both Parties timely make determinations of Fair Market Rental Value, such determinations shall be submitted to an arbitrator. The determination of the arbitrator shall be limited to the sole issue of determining which of the Party's determinations is closest to the actual Fair Market Rental Value as determined by the arbitrator, taking into consideration the requirements of Section 3.5.2. The arbitrator must be a licensed real estate broker who has been active in the leasing of commercial properties in the South San Francisco market area. If the Parties are unable to agree upon an arbitrator, then each Party shall appoint one arbitrator within fifteen (15) days following the Agreement Deadline and shall notify the other Party of such appointment. Within ten (10) days following the appointment of the second arbitrator, the two arbitrators so selected shall agree upon and appoint a third arbitrator who shall have the qualifications specified in this paragraph and shall notify the Parties of such appointment. Within thirty (30) days following the appointment of the third arbitrator, the three arbitrators shall decide whether to use Landlord's or Tenant's determination of Fair Market Rental Value and shall notify the parties of their decision. The decision of the majority of the arbitrators shall be binding. If either Party fails to appoint an arbitrator within fifteen (15) days following the Agreement Deadline, then the arbitrator timely appointed shall reach a decision and shall notify Landlord and Tenant of such decision within thirty (30) days after such arbitrator 's appointment. The decision of such arbitrator shall be binding on Landlord and Tenant. The cost of the arbitration shall be paid by the losing Party. 3.5.4 Amendment to Sublease. If Tenant timely exercises the Extension Option, Landlord and Tenant shall, within fifteen (15) days after the Extension Term rent is determined, execute an amendment to this Sublease extending the Term on the terms and conditions set forth in Section 3.5. 3.5.5 Extension Term Rent Floor. In no event shall the Rent for the Extension Term be less than the Base Rent payable during the prior year under this Sublease. 39 3.6 No Representations. Tenant acknowledges that neither Landlord nor any of Landlord's agents has made any representation or warranty as to the suitability or fitness of the Premises for the conduct of Tenant's business, and that neither Landlord nor any of Landlord's agents has agreed to undertake any alterations or additions or to construct any tenant improvements to the Premises except as expressly provided in this Sublease. 3.7 AS-IS Sublease. Tenant acknowledges and agrees that by executing this Sublease Tenant shall be deemed to have approved of all characteristics and conditions of the Premises, the Building and the Real Property, following its own independent investigation and due diligence, and that Tenant is leasing and accepting same in its present condition, "AS IS" WHERE IS AND WITH ALL FAULTS, and no present or latent defect or deficiency in any legal or physical condition thereof, whether or not known or discovered, shall affect the rights of either Landlord or Tenant hereunder, nor shall Rent be reduced as a consequence thereof. Without limiting the foregoing, Landlord shall, prior to the Commencement Date, ensure that the Building's mechanical equipment, plumbing and roof are in working order. Except as expressly provided herein, Landlord shall have no further obligation to make the Building ready for Tenant. Without limi ting the foregoing, Landlord and Tenant acknowledge that Landlord shall have no obligation to remove or pay for the removal of flooring and mastic. ARTICLE IV RENT, OPERATING EXPENSES, TAXES AND SECURITY DEPOSIT 4.1 Monthly Rent. From and after the Rent Commencement Date, Tenant shall pay to Landlord for each calendar month of the Term, the monthly Base Rent set forth in Section 1.11, as the same may be adjusted upon Tenant's exercise of the Extension Option as provided in Section 3.5.2. Each monthly installment of Base Rent shall be due and payable to Landlord in lawful money of the United States, in advance, on the first (1st) day of each calendar month during the Term or Extension Term, without abatement, deduction, claim or offset, and without prior notice, invoice or demand, at Landlord's address set forth in Section 1.1 or such other place as Landlord may designate from time to time. Tenant's payment of Base Rent for the first month of the Term shall be delivered to Landlord concurrently with Tenant's execution of this Sublease. Beginning as of the thirteenth (13 th) month, and continuing throughout the initial Term of this Sublease, annual Rent shall be increased by three percent (3%) of the Rent paid in the prior year as shown in Section 1.11. 4.2 Prorations. Monthly installments for any fractional calendar month at the beginning or end of the Term shall be prorated based on the number of days in such month. 4.3 Additional Rent; Triple Net Sublease; Property Management Fee. All Additional Rent, including without limitation, all of Tenant's required payments pursuant to this Article IV, shall be due and payable to Landlord in lawful money of the United States without abatement, deduction, claim or offset within twenty (20) days of receipt of Landlord's invoice or statement for same (or if this Sublease provides another time for the payment of certain items of Additional Rent, then at such other time) at Landlord's address set forth in Section 1.1 or such other p lace as Landlord may designate from time to time. This is a triple net sublease to Landlord. Tenant agrees to pay, without abatement, deduction, claim or offset, all costs and expenses relating to the Premises or any part 40 thereof, of any kind or nature whatsoever. Such costs and expenses shall include, without limitation, all amounts attributable to, paid or incurred in connection with the ownership, operation, repair, restoration, maintenance and management of the Premises; property taxes and payments in lieu thereof; rent taxes; gross receipt taxes (whether assessed against Landlord or assessed against Tenant and collected by Landlord, or both); water and sewer charges; insurance premiums (including earthquake); utilities; refuse disposal; lighting (including outside lighting); fire-detection systems including monitoring, maintenance and repair; security; janitorial services; labor; air conditioning and heating; maintenance and repair costs and service contracts; costs of licenses, permits and inspections; and all other costs and expenses paid or incurred with respect to the Premises or part thereof. During the initial Term of this Sublease, triple net expenses shall not exceed $.50 per square foot of rentable space per month. In addition, Tenant shall pay a property management fee of fifteen percent (15%) of the common area maintenance expenses. 4.4 Late Charge. Tenant acknowledges that the late payment of Rent will cause Landlord to incur administrative costs and other damages, the exact amount of which would be impracticable or extremely difficult to ascertain. Landlord and Tenant agree that if Landlord does not receive any such payment within five (5) calendar days after such payment is due, Tenant shall pay to Landlord as Additional Rent an amount equal to five percent (5%) of the overdue amount as a late charge for each month or partial month that such amount remains unpaid. The Parties acknowledge that this late charge represents a fair and reasonable estimate of the costs that Landlord will incur by reason of the late payment by Tenant. Acceptance of any late Rent and late charge therefore shall not prevent Landlord from exercising any of the other rights and remedies available to Landlord for any other Event of Default under this Sublease. 4.5 Taxes. The term "Real Property Taxes" means any form of tax, assessment, charge, license, fee, rent tax, levy, penalty (if a result of Tenant's delinquency), real property or other tax (other than Landlord's net income, estate, succession, inheritance, or franchise taxes), now or hereafter imposed with respect to the Building, the Real Property or any part thereof (including any Alterations), this Sublease or any Rent payable under this Sublease by any authority having the direct or indirect power to tax, or by any city, county, state or federal government or any improvement district or other district or division thereof, whether such tax or any portion thereof (i) is determined by the area of the Building, the Real Property, or any part thereof or the Rent payable under this Sublease by Tenant, including, but not limited to any gross income or excise tax levied by any of the foregoing authorities with respect to receipt of Rent due under this Sublease, (ii) is levied or assessed in lieu of, in substitution for, or in addition to, existing or additional taxes with respect to the Building, the Real Property or any part thereof whether or not now customary or within the contemplation of Landlord or Tenant, or (iii) is based upon any legal or equitable interest of Landlord in the Building, the Real Property or any part thereof. Tenant and Landlord intend that all Real Property Taxes, including without limitation all new and increased assessments, taxes, possessory interest taxes charged or levied in place of real property taxes, fees, levies, and charges and all similar assessments, taxes, fees, levies and charges shall be included within the definition of Real Property Taxes" for purposes of this Sublease. 4.5.1 Apportionment of Taxes. If the Building is assessed as part of a larger parcel, then Landlord shall equitably apportion the Real Property Taxes and reasonably determine the Real Property Taxes attributable to the Building. If other buildings exist on the assessed parcel, the Real Property Taxes apportioned to the Building shall be based upon the ratio of the square footage of the Building to the square footage of all buildings on the assessed parcel. Landlord' s reasonable determination of 41 such apportionment shall be conclusive. 4.5.2 Tax on Improvements. Notwithstanding anything to the contrary set forth in this Sublease, Tenant shall pay prior to delinquency any and all taxes, fees and charges which are levied or assessed against Landlord or Tenant: (a) upon Tenant's equipment, furniture, fixtures, impro vements and other personal property located in the Premises, (b) by virtue of any alterations or leasehold improvements made to the Premises by Tenant, and (c) upon this transaction or any document to which Tenant is a party creating or transferring an interest or an estate in the Premises. If any such tax, fee or charge is paid by Landlord, Tenant shall reimburse Landlord for Landlord's payment upon demand. 4.6 Security Deposit. If Tenant fails to pay Rent, or otherwise defaults under the Lease, Landlord may use, apply or retain all or any portion of said Security Deposit for the payment of any amount due Landlord or to reimburse or compensate Landlord for any liability, expense, loss or damage which Landlord may suffer or incur by reason thereof. If Landlord uses or applies all or any portion of the Security Deposit, Tenant shall within ten (10) days after written request therefore, deposit monies with Landlord sufficient to restore said Security Deposit to the full amount required by this Lease. Landlord shall not be required to keep the Security Deposit separate from its general accounts. Within fourteen (14) days after the expiration or termination of this Lease, if Landlord elects to apply the Security Deposit only to unpaid Rent, and otherwise within thirty (30) days after the Premises have been vacated pursuant to Article XIV, Landlord shall return that portion of the Security Deposit not used or applied by Landlord. No part of the Security Deposit shall be considered to be held in trust, to bear interest or to be prepayment for any monies to be paid by Tenant under this Lease. Tenant shall have no right to apply the Security Deposit, or any portion thereof, to the last month rent due under this Lease. If Landlord disposes of its interest in the Premises and the Real Property, Landlord may deliver or credit the Security Deposit to Landlord’s successor in interest to the Premises and Real Property, and thereupon Landlord shall be relieved of further responsibility with respect to the Security Deposit. ARTICLE V USE OF PREMISES 5.1 Permitted Use; Entitlements. The Premises shall be used solely for the purposes set forth in Section 1.14 and for no other purpose without the written consent of Landlord, which may be granted or withheld in Landlord's sole discretion. Tenant shall not do or suffer or permit anything to be done in or about the Premises, the Building or the Real Property, nor bring or keep anything therein that would in any way subject Landlord to any liability, increase the premium rate of or affect any fire, casualty, rent or other insurance relating to the Real Property or any of the contents of the Building, or cause a cancellation of, or give rise to any defense by the insurer to any claim under, or conflict with, any policies for such insurance. If any act or omission of Tenant results in any such increase in premium rates, Tenant shall pay to Landlord upon demand the amount of such increase. Tenant shall bear sole responsibility for obtaining and securing all required permits and other entitlements, pursuant to Applicable Laws, prior to commencing occupancy of the Premises. 42 5.2 Exclusive Use. Landlord shall not lease other space in or about the Premises to any other tenant whose primary source of business is the Permitted Use described in Section 1.1 4. Such exclusive use provision shall terminate immediately in the event that either; (a) Tenant's Permitted Use ceases as the result of any cause other than remodeling, repair, maintenance or casualty that prohibits Tenant from being open, or (b) Tenant changes its use of the Premises. Further, such exclusive use provision shall not apply to any leases in existence at time of execution of this Sublease or to any incidental sales of excluded items by other tenants. 5.3 Signage. Tenant shall obtain the prior approval of the Landlord, which approval may be withheld in Landlord's sole discretion, before placing any sign or symbol on doors or windows or elsewhere in or about the Premises so as to be visible from the public areas or exterior of the Building, or upon any other part of the Building or Real Property, including building directories. Any signs or symbols which have been placed without Landlord's approval may be removed by Landlord. Upon expiration or termination of this Sublease, all signs installed by Tenant shall be removed and any damage resulting therefrom shall be promptly repaired by Tenant, or such removal and repair may be done by Landlord and the cost charged to Tenant as Additional Rent. Tenant shall be provided signage as a part of the Building directory. Tenant is hereby granted the right to place and maintain in place during the Term of this Sublease Tenant's name on the exterior of the Building with lighting. The design of the signage and the lighting shall be subject to Landlord's approval. Landlord shall determine in its reasonable discretion the position, location and configuration of Tenant's name on the Building. All signs or lettering shall conform in all respects to the sign and/or lettering criteria reasonably established by Landlord. All signage shall comply with regulations promulgated by the City of South San Francisco. 5.4 Rules and Regulations. Tenant shall comply with the rules attached hereto as Exhibit B and any amendments or additions thereto promulgated by Landlord from time to time for the safety, care and cleanliness of the Premises, Building and Real Property (the "Rules and Regulations"). Tenant shall not use or permit any person to use the Premises for any purpose that is contrary to the Rules and Regulations, that violates any Applicable Law, that constitutes waste or nuisance, or that would unreasonably annoy or interfere with other occupants of the Building or the occupants of buildings adjacent to the Building. Landlord shall not be responsible to Tenant for the nonperformance or noncompliance by any other tenant or occupant of the Building of or with any of the Rules and Regulations. In the event of any conflict between the provisions of this Sublease and the provisions of the Rules and Regulations, the provisions of this Sublease shall control. 5.5 Compliance with Laws. Tenant shall procure and maintain all governmental approvals, licenses and permits required for the proper and lawful conduct of Tenant's permitted use of the Premises. Tenant shall throughout the Term comply with and shall not use the Premises, the Building or the Real Property, or suffer or permit anything to be done in or about the same which would in any way conflict with any of the following (collectively "Applicable Laws"): (i) the provisions of all recorded covenants, conditions and restrictions applicable to the Building or the Real Pro perty, or (ii) any federal, state, county, local or other governmental agency rules, regulations, statutes, ordinances, orders, standards, requirements or laws now in force or hereafter enacted, promulgated or issued which are applicable to the Real Property, Premises, the Building, or the use or occupancy 43 thereof, including without limitation building, zoning, and fire codes and regulations. ARTICLE VI ENVIRONMENTAL MATTERS 6.1 Use of Hazardous Materials. Tenant shall not cause or permit any Hazardous Material to be generated, brought onto, used, stored, or disposed of in or about the Premises, the Building or the Real Property by Tenant or Tenant's agents, employees, contractors, subtenants or invitees (collectively "Tenant Parties"), except for limited quantities of standard office and janitorial supplies. At Tenant's sole cost and expense, Tenant shall use, store and dispose of all such Hazardous Materials in strict compliance with all Environmental Laws, and shall in all other respects comply with all Environmental Laws. 6.2 Notice of Release or Investigation. If during the Sublease Term (including any extensions), Tenant becomes aware of (a) any actual or threatened release of any Hazardous Material on, under, or about the Premises, the Building or the Real Property, or (b) any inquiry, investigation, proceeding, or claim by any government agency or other person regarding the presence of Hazardous Material on, under, or about the Premises, the Building, or the Real Property, Tenant shall give Landlord written notice of the release or investigation within five (5) days after learning of it and shall simultaneously furnish to Landlord copies of any claims, notices of violation, reports, or other writings received by Tenant that concern the release or investigation. 6.3 Indemnification. Tenant shall defend (with counsel acceptable to Landlord), indemnify and hold harmless Landlord and Landlord's elected and appointed officers, officials, employees, agents and representatives (collectively, "Indemnitees") from and against any and all liabilities, losses, damages, fines, deficiencies, penalties, claims, demands, suits, actions, causes of action, legal or administrative proceedings, judgments, costs and expenses (including without limitation reasonable attorneys' fees and expenses, court costs, expert witness fees and post judgment collection costs) (all of the foregoing, collectively "Claims") resulting or arising from or in connection with any release of any Hazardous Material in or about the Premises, the Building or the Real Property by Tenant, or Tenant's agents, assignees, sublessees, contractors, or invitees, or any other violation of any Environmental Law by Tenant, or Tenant's agents, assignees, sublessees, contractors, or invitees. This indemnification includes: (i) losses attributable to diminution in the value of the Premises or the Building, (ii) loss or restriction of use of rentable space in the Building, (iii) adverse effect on the marketing of any space in the Building; and (iv) all other liabilities, obligations, penalties, fines, claims, actions (including remedial or enforcement actions of any kind and administrative or judicial proceedings, orders, or judgments), damages (including consequential and punitive damages), and costs (including attorney, consultant, and expert fees and expenses) resulting from the release or violation. The indemnity provided in this Section shall not extend to Claims to the extent the same are caused by the gross negligence or willful misconduct of Indemnitees. The provisions of this Section shall survive the expiration or termination of this Sublease. 6.3.I Landlord's Representations and Warranties. Landlord represents and warrants that Landlord has received no notice, warning, notice of violation, administrative complaint, judicial complaint, or other written notice alleging that the Building or the Real Property are in violation of any Environmental Laws (defined below) or informing Landlord that the Building or the Real Property 44 is subject to investigation or inquiry concerning Hazardous Materials, nor is Landlord aware of any such violation. In addition, to the best knowledge of Landlord, there is no pending or threatened litigation, administrative proceeding, or other legal or governmental action with respect to the Building or the Real Property in connection with the presence of Hazardous Materials in, on or under the Building or the Real Property. Whenever used in this Agreement, the phrase "to the best knowledge of Landlord" shall mean the actual knowledge of Landlord' s Facilities Services Manager. 6.4 Remediation Obligations. If the presence of any Hazardous Material brought onto the Premises or the Building by Tenant or Tenant' s employees, agents, contractors, or invitees results in contamination of the Building, Tenant shall promptly take all necessary actions to remove or remediate such Hazardous Materials, whether or not they are present at concentrations exceeding state or federal maximum concentration or action levels, or any governmental agency has issued a cleanup order, at Tenant's sole expense, to return the Premises and the Building to the condition that existed before the introduction of such Hazardous Material. Tenant shall first obtain Landlord's approval of the proposed removal or remedial action. This provision does not limit the indemnification obligation set forth in Section 6.3. 6.5 Definition of Hazardous Material. As used in this Sublease, the term "Hazardous Material" means any hazardous or toxic substance, material, or waste at any concentration that is or becomes regulated by the United States, the State of California, or any government authority having jurisdiction over the Building. Hazardous Material includes: (a) any "hazardous substance," as that term is defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA) (42 United States Code sections 9601-9675); (b) "hazardous waste," as that term is defined in the Resource Conservation and Recovery Act of 1976 (RCRA) (42 United States Code sections 6901-6992k); (c) any pollutant, contaminant, or hazardous, dangerous, or toxic chemical, material, or substance, within the meaning of any other applicable federal, state, or local law, regulation, ordinance, or requirement (including consent decrees and administrative orders imposing liability or standards of conduct concerning any hazardous, dangerous, or toxic waste, substance, or material, now or hereafter in effect); (d) petroleum products; (e) radioactive material, including any source, special nuclear, or byproduct material as defined in 42 United States Code sections 2011-2297g-4; (f) asbestos in any form or condition; and (g) polychlorinated biphenyls (PCBs) and substances or compounds containing PCBs. 6.6 Definition of Environmental Laws. As used in this Sublease, the term "Environmental Laws" means all federal, state and local laws, ordinances, regulations, rules orders and directives pertaining to Hazardous Materials, including without limitation, the laws, statutes, and regulations cited in the preceding Section 6.5, as any of the foregoing may be amended from time to time. 6.7 Environmental Reports. Landlord shall provide to Tenant copies of all studies, reports and investigations concerning the environmental condition of the Building and the Real Property which were prepared within the past five years and which are in Landlord' s possession. ARTICLE VII UTILITIES AND SERVICES 45 7.1. Utility Services. Tenant shall contract and pay for all utility services ("Utility Services"), including, without limitation, the following: (i) electricity for Building lighting and power suitable for use of the Premises for ordinary retail store and veterinary service purposes; (ii) air conditioning and heating; and (iii) water for drinking, lavatory and veterinary service purposes. 7.2 Maintenance Services and Repairs. Tenant shall be responsible for all interior and maintenance of the Premises and the Building's common retail areas (collectively, "Maintenance Services"), including, without limitation: (i) maintenance and repair of the Premises mechanical, electrical, HVAC, plumbing equipment and systems, floors and walls, (ii) maintenance of all publi c and common retail areas of the Building including retail parking lot, corridors and windows; (iii) provision of exterior window washing with reasonable frequency, but in no event less than two times per year; and (iv) provision of janitorial services to the common areas ("Janitorial Services"). Tenant shall be responsible for janitorial service to the Premises and interior window cleaning. Tenant shall, at all times during the Term of this Sublease, at Tenant's sole expense, keep the Premises (including all tenant improvements, Alterations, fixtures and furnishings) in good order, repair and condition at all times during the Term. Subject to Landlord's prior approval and within any reasonable period specified by Landlord, Tenant shall, at Tenant's sole expense, promptly and adequately repair all damage to the Premises and replace or repair all damaged or broken fixtures and other leasehold improvements. If Tenant fails to maintain or keep the Premises in good repair or if such failure results in a nuisance or health or safety risk, at Landlord's option, Landlord may perform any such required maintenance and repairs and within ten days after receipt of Landlord's invoice therefor, Tenant shall pay Landlord' s costs incurred in connection with such repairs, plus a percentage of such costs sufficient to reimburse Landlord for all overhead, general conditions, fees and other costs and expenses in connection therewith. 7.3 Waiver. Tenant hereby waives the provisions of Sections 1941 and 1942 of the California Civil Code and any other present or future law permitting repairs by a tenant at the expense of a landlord or termination of a lease by reason of the condition of the leased premises. 7.4 Compliance with Applicable Laws. Landlord and Tenant shall each comply with (and shall cause their respective employees, agents and contractors to comply with) all Applicable Laws, including without limitation all Environmental Laws, whenever either party undertakes any work of construction, alteration or improvement in the Premises or the Building, ARTICLE VIII ALTERATIONS AND ADDITIONS 8.1 Alterations and Improvements. Tenant may not make any improvements, alterations, additions or changes to the Premises ("Alterations") without the prior written approval of Landlord, which approval shall not be unreasonably withheld or delayed. Any such Alterations shall be done at Tenant's expense, in a good and workmanlike manner conforming in quality and design with the Premises existing as of the Commencement Date, by a licensed contractor reasonably approved by Landlord, in conformity with plans and specifications reviewed and approved by Landlord, and in compliance with all Applicable Laws. Tenant shall obtain all necessary governmental approvals and permits for such Alterations. Tenant shall give Landlord not less than ten (10) business days' notice prior to the commencement of construction so that Landlord may post a notice of non - 46 responsibility on the Premises. Notwithstanding any other provisions in this Sublease, unless Landlord otherwise agrees in writing, Tenant shall remove, prior to expiration of the Term and at Tenant's sole cost and expense, any and all wires, cables and related telecommunications devices installed by or on behalf of Tenant, and Landlord may at its option by written notice to Tenant, require that Tenant, upon the expiration or sooner termination of this Sublease, at Tenant's expense, remove any or all other Alterations and return the Premises to its condition as of the Commencement Date, normal wear and tear excepted. In no event shall any Alteration (i) affect the exterior of the Building, (ii) affect any of the structural portions of the Building, including without limitation, the roof, (iii) require any change to the basic floor plan of the Premise or any change to the structural or mechanical components of the Premises, (iv) diminish the value of the Premises, (v) result in an increase in the demand for any utilities or services that Landlord is required to provide, (vi) cause an increase in the premiums for hazard or liability insurance carried by Landlord, or (vii) overload the floor load capacity or unduly burden the plumbing, heating, ventilation, air conditioning, electrical or other basic systems that serve the Building. Upon completion of any Alteration, Tenant shall (a) cause a timely notice of completion to be recorded in the official records of San Mateo County in accordance with Civil Code Section 3093 or any successor statute, and (b) deliver to Landlord evidence of full payment and unconditional final waivers of all liens for labor, services, or materials. 8.2 Liens. Tenant shall not permit any mechanics' materialmen's or other liens, to be filed against the Building or the Real Property or against Tenant's leasehold interest in the Premises. Landlord has the right at all times to post and keep posted on the Premises any notice that it considers necessary for protection from such liens. If Tenant fails to cause the release of record of any lien(s) filed against the Premises or Tenant's leasehold estate therein, by payment or posting of a proper bond within ten (10) days from the date of the lien filing(s), then Landlord may, at Tenant's expense, cause such lien(s) to be released by any means Landlord deems proper, including but not limited to payment of or defense against the claim giving rise to the lien(s). All sums reasonably disbursed, deposited or incurred by Landlord in connection with the release of the lien(s), including but not limited to all costs, expenses and attorney's fees, shall be due and payable by Tenant to Landlord as Additional Rent on demand by Landlord. ARTICLE IX INSURANCE AND INDEMNITY 9.1 Indemnity. To the fullest extent permitted by law, Tenant shall defend (with counsel reasonably acceptable to Landlord), indemnify and hold Indemnitees harmless from and against any and all Claims arising out of or relating directly or indirectly to this S ublease or the Premises (including without limitation, Claims for or relating to loss of or damage to property, injury or death of any person or animal), including any Claim arising from or in connection with or in any way attributable to: (i) the use or occupancy, or manner of use or occupancy of the Premises, the Building or the Real Property by Tenant or the Tenant Parties, (ii) any act, error, omission or negligence of Tenant Parties or any invitee, guest or licensee of Tenant in, on or about the Real Property, (iii) any Alterations, (iv) construction of any Tenant Improvements , (v) work performed pursuant to Section 7.2 above, and (vi) any activity, work, or thing done, omitted, permitted, allowed or suffered by Tenant or Tenant Parties in, at, or about the Premises, the Building or the Real Property, except to 47 the extent caused by the gross negligence or willful conduct of Landlord. The provisions of this section shall not be construed or interpreted as in any way restricting, limiting or modifying Tenant's insurance obligations under this Sublease. Tenant's compliance with the insurance requirements set forth in this Sublease shall not in any way restrict, limit or modify Tenant's indemnification obligations hereunder. The provisions of this section shall survive the expiration or earlier termination of this Sublease. 9.2 Tenant's Insurance. Tenant shall, at its sole expense, procure and maintain throughout the Term (plus such earlier and later periods as Tenant may be in occupancy of the Premises) a ll of the following: (a) Commercial general liability insurance including contractual liability coverage, written on an "occurrence" policy form, covering bodily injury, property damage and personal injury arising out of or relating (directly or indirectly) to Tenant's operations, conduct, assumed liabilities, or use or occupancy of the Premises, the Building or the Real Property naming the Indemnitees as additional insureds, with minimum coverage in the amount of Two Million Dollars ($2,000,000) per occurrence combined single limit for bodily injury and property damage and Five Million Dollars ($5,000,000) in the aggregate; (b) Property insurance protecting Tenant against loss or damage by fire and such other risks as are insurable under then available standard forms of "all risk" insurance policies, covering Tenant's personal property and trade fixtures in or about the Premises or the Real Property, and any improvements and/or Alterations in the Premises, in an amount not less than one hundred percent (100%) of their actual replacement cost or highest insurable value; (c) Workers’ compensation insurance that satisfies the minimum statutory limits. (d) If Tenant operates owned, leased or non-owned vehicles on the Real Property, comprehensive automobile liability insurance with a minimum coverage of one million dollars ($1,000,000) per occurrence, combined single limit. (e) The foregoing policies shall protect Tenant as named insured, and Landlord and the other Indemnitees as additional insureds, and if subject to deductibles shall provide for deductible amounts not in excess of those approved in advance in writing by Landlord in its reasonable discretion. Landlord reserves the right to increase the foregoing amount of required liability coverage from time to time (but not more often than once each calendar year) to adequately protect Indemnitees and to require that Tenant cause any of its contractors, vendors or other parties conducting activities in or about or occupying the Premises to obtain and maintain insurance as determined by Landlord and as to which the Indemnitees shall be additional insureds. All insurance policies shall be written on an occurrence basis. If the Tenant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this Sublease so as to not prevent any of the Parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. The certificates shall contain a statement of obligation on the part of the carrier to notify City of any material 48 change, cancellation, termination or non-renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non- renewal. The City’s Risk Manager may waive or modify any of the insurance requirements of this section. 9.3 Excess Coverage Liability Policy. Nothing in this Article IX shall prevent Tenant from obtaining insurance of the kind and in the amounts provided for under this Section under an excess coverage liability insurance policy covering other properties as well as the Premises; provided, however, that any such policy of excess coverage liability insurance (i) shall specify those amounts of the total insurance allocated to the Premises, which amounts shall not be less than the amounts required by Section 9.2, (ii) such amounts so specified shall be sufficient to prevent anyone of the insureds from becoming a co-insurer within the terms of the applicable policy, and (iii) shall, as to the Premises, otherwise comply with the requirements of this Article as to endorsements and coverage. 9.3.1 Self-Insurance. Any insurance required to be maintained by the Tenant pursuant to this Sublease may be maintained under a plan of self-insurance through a wholly-owned subsidiary of Tenant's parent company which specializes in providing such coverage for Tenant's parent company and its subsidiaries, provided that Tenant' s parent company's net worth exceeds One Hundred Million Dollars ($100,000,000). Tenant agrees that if Tenant elects to self-insure, Landlord shall have the same benefits and protections as if Tenant carried insurance with a third-party insurance company satisfying the requirements of this Sublease (including without limitation, waive of subrogation provisions). 9.4. Policy Form. Each insurance policy required pursuant to Section 9.2 shall be issued by an insurance company licensed in the State of California and with a general policyholders' rating of "A+" or better and a financial size ranking of "Class VIII" or higher in the most recent edition of Best's Insurance Guide. Each insurance policy, other than Tenant's workers' compensation insurance, shall (i) provide that it may not be cancelled, materially changed, terminated, or allowed to lapse unless thirty (30) days' prior written notice to Landlord is first given; (ii) provide that no act or omission of Tenant shall affect or limit the obligations of the insurer with respect to any other insured; (iii) include all waiver of subrogation rights endorsement necessary to effect the provisions of Section 9.6: and (iv) provide that the policy and the coverage provided shall be primary, that Landlord, although an additional insured, shall nevertheless be entitled to recovery under such policy for any damage to Landlord or the other Indemnitees by reason of acts or omission of Tenant, and that any coverage carried by Landlord shall be noncontributory with respect to policies carried by Tenant. A certificate evidencing each insurance policy shall be delivered to Landlord by Tenant on or before the Commencement Date, and thereafter Tenant shall deliver to Landlord renewal policies or certificates at least thirty (30) days prior to the expiration dates of expiring policies. If Tenant fails to procure such insurance or to deliver such certificates to Landlord, and such failure continues five (5) business days after notice thereof from Landlord to Tenant, Landlord may, at its option, procure the same for Tenant's account, and the cost thereof shall be paid to Landlord by Tenant upon demand 9.5 Insurance of Tenant's Contractors and Agents. In addition to any other insurance requirements, Tenant expressly agrees that none of its agents, contractors, workmen, mechanics, suppliers or invitees performing construction or repair work in the Premises shall commence such work unless and until each of them shall furnish Landlord with satisfactory evidence of insurance coverage, financial responsibility and appropriate written releases of mechanic's or materialmen's lien claims, 49 as necessary. 9.6 Waiver of Subrogation. Tenant and Landlord to cause the insurance companies issuing their respective property (first party) insurance to waive any subrogation rights that those companies may have against Tenant or Landlord, respectively, as long as the insurance is not invalidated by the waiver. If the waivers of subrogation are contained in their respective insurance policies, Landlord and Tenant waive any right that either may have against the other on account of any loss or damage to their respective property to the extent that the loss or damage is insured under their respective insurance policies. 9.7 Landlord's Insurance. Landlord maintains a program of self-insurance comparable to or exceeding the coverage and amounts of insurance carried by reasonably prudent landlords of comparable buildings and workers' compensation coverage as required by law. If Landlord so chooses, Landlord may maintain "Loss of Rents" insurance, insuring that the Rent will be paid in a timely manner to Landlord for a period of at least twelve (12) months if the Premises or the Building or any portion thereof are destroyed or rendered unusable or inaccessible by any cause insured against under this Sublease. ARTICLE X ASSIGNMENT AND SUBLETTING 10.1 Landlord's Consent Required. Tenant shall not directly or indirectly, voluntarily or involuntarily, by operation of law or otherwise, assign, mortgage, pledge, encumber or otherwise transfer this Sublease, or permit all or any part of the Premises to be subleased or used or occupied for any purpose by anyone other than Tenant without the prior written consent of Landlord, which consent shall not be unreasonably withheld, delayed or conditioned. Any assignment or sublease without Landlord' s prior written consent shall, at Landlord' s option, be void and shall constitute an Event of Default entitling Landlord to terminate this Sublease and to exercise all other remedies available to Landlord under this Sublease and at law. Notwithstanding anything to the contrary contained herein, Tenant shall be permitted to assign this Sublease and to sublet the Premises in whole or in part to any Affiliate of Tenant without Landlord consent ("Permitted Transfer"). 10.2 Basis for Withholding Consent. Landlord agrees that it will not unreasonably withhold, delay or condition its consent to Tenant's assigning this Sublease or subletting the Premises. In addition to other reasonable bases, Tenant hereby agrees that Landlord shall be deemed to be reasonable in withholding its consent if: (i) there exists an Event of Default (as defined in Section 16.1) at the time of request for consent or on the effective date of such subletting or assigning; (ii) the proposed subtenant or assignee seeks to use any portion of the Premises for a use not consistent with other uses in the Building, or is financially incapable of assuming the obligations of this Sublease; (iii) the assignment or subletting would materially increase the operating costs for the Building; (iv) the assignment or subletting may conflict with the terms of any easement, covenant, condition or restriction or other agreement affecting the Real Property; or (vi) the assignment or sublease would involve a change in use from that expressly permitted under this Sublease. Tenant shall submit to Landlord the name of a proposed assignee or subtenant, the terms of the proposed assignment or subletting, the nature of the proposed subtenant's or assignee's business, 50 and such information as to the assignee's or subtenant's financial responsibility and general reputation as Landlord may reasonably require. 10.3 No Release of Obligations. The consent by Landlord to an assignment or subletting hereunder shall not relieve Tenant or any assignee or subtenant from the requirement of obtaining Landlord's express prior written consent to any other or further assignment or subletting. No subtenant may assign its sublease, or further sublet its subleased premises, without Landlord's prior written consent, which consent may be withheld in Landlord's sole discretion. Neither an assignment or subletting nor the collection of rent by Landlord from any person other than Tenant shall be deemed a waiver of any of the provisions of this Article or release Tenant from its obligations to comply with this Sublease, and Tenant shall remain fully and primarily liable for all of Tenant's obligations under this Sublease. 10.4 Permitted Assignment to Affiliates. Provided that no Event Default, or event which with the passage of time or the giving of notice would constitute an Event of Default, exists under this Sublease, Tenant may, without Landlord's consent, assign or sublet all or a portion of this Sublease or the Premises to an Affiliate of Tenant or to any non-Affiliated entity with which Tenant merges or which purchases substantially all of the assets of Tenant, if (i) Tenant notifies Landlord at least fifteen (15) days prior to such assignment or sublease; and (ii) the transferee assumes and agrees in a writing reasonably acceptable to Landlord to perform Tenant's obligations under this Sublease and to observe all terms and conditions of this Sublease. 10.5 Administrative Costs of Assignment Transaction. In connection with any request by Tenant for approval of an assignment or sublease other than a Permitted Transfer, Tenant shall pay Landlord's then standard reasonable processing fee, any taxes or other charges imposed upon Landlord or the Real Property as a result of such assignment or sublease, and shall reimburse Landlord for all reasonable costs, including the reasonable fees of attorneys consulted by Landlord in connection with such assignment or sublease, whether or not such proposed assignment or sublease is consented to by Landlord. ARTICLE XI DAMAGE AND DESTRUCTION 11.1 Repair and Restoration; Termination Rights. If all or part of the Premises is damaged by fire or other casualty, or if the Building is so damaged that access to or use and occupancy of the Premises is materially impaired, within forty-five (45) days of the date of the damage, Landlord shall notify Tenant of the estimated time, in Landlord's reasonable judgment, required for repair or restorati on ("Repair Period"). If the estimated time is one hundred eighty (180) days or less, Landlord shall proceed promptly and diligently to repair or restore the Premises or the portion of the Building necessary for Tenant's occupancy, and this Sublease shall remain in effect, except that for the time unusable, Tenant shall receive a Rent abatement for that part of the Premises rendered unusable in the conduct of Tenant's business. If the estimated time for repair or restoration is in excess of one hundred eighty(180) days from the date of the casualty, either Party, at its option exercised by written notice to other Party within sixty (60) days after the date of the casualty, may terminate this Sublease as of the date specified by Landlord or Tenant in the notice, which date shall be not less than twenty-five (25) nor more than forty-five (45) days after the date such notice is given, and this Sublease shall terminate on the date specified in the notice. In the event that neither Party elects to 51 terminate this Sublease, Landlord shall commence to timely repair the damage, in which case this Sublease shall continue in full force and effect. In either case, if Landlord fails to repair the damage by the date that is forty-five (45) days after the end of the Repair Period, then Tenant may give notice terminating this Sublease to Landlord, within ten (10) business days after the forty-five (45) days after the end of the Repair Period. Termination of the Sublease shall be effective as of the date specified in Tenant's termination notice, which date shall not be earlier than thirty (30) days after the date of Tenant's termination notice. However, if Landlord repairs the damage for which it is responsible within thirty (30) days after receipt of Tenant's termination notice, Landlord may elect to nullify Tenant's termination notice (and thereupon this Sublease shall continue in full force and effect) by Landlord's notice of such repair and election given to Tenant on or prior to the expiration of such thirty (30) day period. 11.2 Damage Near End of Term. Notwithstanding anything to the contrary set forth in this Article, if the Premises or Building are damaged, such that the Premises or Building cannot be used for the purpose for which it is Subleased for more than thirty (30) days during the last twelve (12) months of the Term, including any Extension Term, Landlord and Tenant shall each have the option to terminate this Sublease by giving written notice to the other of the exercise of that option within thirty (30) days after the damage or destruction, and this Sublease shall terminate as of the date specified in such notice which shall be not before the date of such notice nor more than thirty (30) days after the date of such notice. 11.3 Rent Apportionment. If Landlord or Tenant elects to terminate this Sublease under this Article XI, Tenant shall pay Rent, prorated on a per diem basis and paid up to the date of the casualty. If the Premises are wholly untenantable and this Sublease is not terminated, Rent shall abate on a per diem basis from the date of the casualty until the Premises are ready for occupancy by Tenant. If part of the Premises are untenantable, Rent shall be prorated on a per diem basis and abated in proportion to the portion of the Premises which is unusable until the damaged part is ready for Tenant's occupancy. Notwithstanding the foregoing, if any damage was caused by the gross negligence or willful misconduct of Tenant, its employees or agents, then, in such event, Tenant agrees that Rent shall not abate or be diminished. 11.4 Waiver of Statutory Provisions. The provisions of this Sublease, including those in this Article XI, constitute an express agreement between Landlord and Tenant that applies in the event of any damage to the Premises, Building, or Real Property. Tenant therefore, fully waives the provisions of any statute or regulation, including California Civil Code sections 1932(2) and 1933(4) or any successor statute, relating to any rights or obligations concerning any such casualty. ARTICLE XII CONDEMNATION 12.1 Total Taking -Termination. If title to the Premises or so much thereof is taken through the exercise of any government power (by legal proceedings or otherwise) by any public or quasi-public authority or by any other party having the right of eminent domain, or by a voluntary sale or transfer either under threat of exercise of eminent domain or while legal proceedings for eminent domain are pending so that reconstruction of the Premises will not result in the Premises being reasonably 52 suitable for Tenant's continued occupancy for the uses and purposes permitted by this Sublease, this Sublease shall terminate as of the date possession of the Premises or part thereof is so taken. 12.2 Partial Taking. If any part of the Premises is taken through the exercise of eminent domain (or is voluntarily conveyed under the threat thereof) and the remaining part is reasonably suitable for Tenant's continued occupancy for the uses and purposes permitted by this Sublease, this Sublease shall as to the part so taken terminate as of the date that possession of such part of the Premises is taken and the Rent shall be reduced in the same proportion that the floor area of the portion of the Premises taken (less any addition thereto by reason of any reconstruction) bears to the original floor area of the Premises as reasonably determined by Landlord or Landlord's architect. Landlord shall, at its own cost and expense, make all necessary repairs or alterations to the Premises so as to make the portion of the Premises not taken a complete unit. 12.3 No Apportionment of Award. All condemnation awards and similar payments shall be paid and belong to Landlord, except for any amounts awarded or paid specifically to Tenant for leasehold improvements, removal and reinstallation of Tenant's trade fixtures and personal property, Tenant's moving costs and Tenant's goodwill. It is expressly understood and agreed by Tenant that except as otherwise stated in this section, Landlord shall be entitled to the entire award for any partial or total taking. 12.4 Temporary Taking. No temporary taking of the Premises (which shall mean a taking of all or any part of the Premises for one hundred eighty (180) days or less) shall terminate this Sublease or give Tenant any right to any abatement of Rent. Any award made to tenant by reason of such temporary taking shall belong entirely to Tenant, and Landlord shall not be entitled to share therein. ARTICLE XIII SUBORDINATION AND ESTOPPEL 13.1 Estoppel Certificate. From time to time and within fifteen (15) days after request by Landlord, Tenant shall execute and deliver a certificate to any proposed lender or purchaser, or to Landlord, certifying, with any appropriate exceptions, (a) that this Sublease is in full force and effect without modification except as noted, (b) the amount, if any, of prepaid rent and deposits paid by Tenant to Landlord (and not returned to Tenant), (c) the nature and kind of concessions, rental or otherwise, if any, which Tenant has received or is entitled to receive, (d) that, to Tenant's knowledge, Landlord has performed all of its obligations due to be performed under this Sublease and that there are no defenses, counterclaims, deductions or offsets outstanding or other excuses for Tenant's performance under this Sublease as of such date, and (e) any other fact reasonably requested by Landlord or such proposed lender or purchaser. 13.2 Subordination and Attornment. Tenant agrees that this Sublease is subject and subordinate to (i) the lien of any mortgage, deed of trust or other encumbrance of the Building or the Real Property, (ii) all present and future ground or underlying leases of the Building or Real Property now or hereafter in force against the Building or Real Property, and (iii) all renewals, extensions, modifications, consolidations, and replacements of the items described in clauses (i) and (ii), provided that the mortgagee or beneficiary thereunder agrees that so long as no Event of Default exists, (a) Tenant 's 53 possession of the Premises and rights and privileges under this Sublease shall not be diminished or interfered with by such mortgagee or beneficiary during the term of this Sublease or any extensions or renewals hereof, and (b) such mortgagee or beneficiary or lessor will not join Tenant as party for the purpose of terminating or otherwise affecting Tenant's interest in this Sublease in any action of foreclosure or other proceeding to enforce any rights arising out of any default under any mortgage or deed of trust. 13.3 Subordination Agreement. The subordination described in this Article XIII is self-operative, and no further instrument of subordination shall be required to make it effective. To confirm this subordination, however, Tenant shall, within fifteen (15) days after Landlord's request, execute any further instruments or assurances in recordable form that Landlord reasonably considers necessary to evidence or confirm the subordination of this Sublease to any such encumbrances or underlyin g leases, provided that that any such instrument provides that the mortgagee or the beneficiary agrees that so long as no Event of Default exists, (a) Tenant's possession of the Premises and rights and privileges under this Sublease shall not be diminished or interfered with by such mortgagee or beneficiary during the term of this Sublease or any extensions or renewals hereof, and (b) such mortgagee or beneficiary will not join Tenant as party for the purpose of terminating or otherwise affecting Tenant's interest in this Sublease in any action of foreclosure or other proceeding to enforce any rights arising out of any default under any mortgage or deed of trust. Tenant shall have no obligation to execute any instrument subordinating its rights hereunder to the lien of any mortgage or deed of trust unless such instrument contains the foregoing conditions. Tenant's failure to execute and deliver such instrument(s) shall constitute a default under this Sublease. 13.4 Attornment. Tenant covenants and agrees to attorn to the transferee of Landlord's interest in the Real Property or the Building by foreclosure, deed in lieu of foreclosure, exercise of any remedy provided in any encumbrance or underlying lease affecting the Building or the Real Property, or operation of law (without any deductions or setoffs), if requested to do so by the transferee, and to recognize the transferee as the lessor under this Sublease. The transferee shall not be liable for any acts, omissions, or defaults of Landlord that occurred before the sale or conveyance other than acts, omissions or defaults that are continuing upon transferee's acquisition of the Real Property and Transferee fails to cure the same after receiving notice thereof. 13.5 Notice of Default; Right to Cure. Tenant agrees to give written notice of any default by Landlord to the holder of any encumbrance or underlying lease affecting the Building or the Real Property, provided that Tenant has received written notice of the name and address of such encumbrance holder or lessor. Tenant agrees that, before it exercises any rights or remedies under the Sublease, the lienholder or lessor shall have the right, but not the obligation, to cure the default within the same time, if any, given to Landlord to cure the default, plus an additional thirty (30) days. Tenant agrees that this cure period shall be extended by the time (not to exceed an additional sixty (60) days) necessary for the lienholder to begin foreclosure proceedings and to obtain possession of the Building or Real Property, as applicable. 13.6 Nondisturbance. Landlord agrees to use commercially reasonable efforts to obtain from the holder of any existing and future indebtedness secured by the Building, a subordinati on, nondisturbance and attornment agreement which provides that in the event of foreclosure or transfer in lieu of foreclosure, so long as no default by Tenant has occurred under this Sublease and remains uncured beyond any applicable cure period (i) Tenant shall not be named or joined in any proceeding that may be instituted to foreclose or enforce the mortgage unless such joinder is legally required to perfect such proceeding, and (ii) Tenant's possession and use of the Premises in accordance with 54 the provisions of the Sublease shall not be affected or disturbed by reason of the subordination to or any modification of or default under the mortgage. ARTICLE XIV SURRENDER OF PREMISES; HOLDING OVER 14.1 Surrender of Premises. On expiration of this Sublease, Tenant shall surrender the Premises in the same condition as when the Term commenced, ordinary wear and tear excepted. Except for furniture, equipment and trade fixtures (other than those which are affixed to the Premises so that they cannot be removed without material damage to the Premises) all alterations, additions or improvements, whether temporary or permanent in character, made in or upon the Premises, either by Landlord or Tenant, shall be Landlord's property and at the expiration or earlier t ermination of the Sublease shall remain on the Premises without compensation to Tenant; provided that, upon reasonable written request of Landlord, Tenant shall, at its expense and without delay, remove any alterations, additions or improvements (including, without limitation, all telecommunications equipment and cabling, and all alterations and improvements made by Tenant after the Commencement Date) made to the Premises by Tenant and designated by Landlord to be removed, and shall repair any damage to the Premises or the Building caused by such removal. If Tenant fails to complete any removal required by this section or to repair the Premises, Landlord may complete such removal and repair, and Tenant shall reimburse Landlord therefor. If Tenant fails to r emove such property as required under this Sublease, Landlord may dispose of such property in its sole discretion without any liability to Tenant, and further may charge the cost of any such disposition to Tenant. 14.2 Hold Over Tenancy. If Tenant remains in possession of the Premises after the expiration or earlier termination of this Sublease with Landlord's written consent, Tenant shall be deemed, at Landlord's option, to occupy the Premises as a tenant from month-to-month. During such tenancy (and prior to any termination by Landlord), Tenant agrees to pay Landlord, monthly in advance, an amount equal to: (a) during the first ninety (90) days of such tenancy One Hundred Twenty Five Percent (125%) of all Base Rent which would become due during the last month of the Term, together with all other amounts payable by Tenant to Landlord under this Sublease, and (b) for any period following the first ninety (90) days of such tenancy, One Hundred Fifty Percent (150%) of all Base Rent which would become due during the last month of the Term, together with all other amounts payable by Tenant to Landlord under this Sublease. Except as provided in the preceding sentence, such month- to-month tenancy shall be on the same terms and conditions of this Sublease except that any renewal options, expansion options, rights of first refusal or any other rights or options pertaining to additional space in the Building contained in this Sublease shall be deemed to be terminated and shall be inapplicable thereto. Landlord's acceptance of rent after such holding over with Landlord's written consent shall not result in any other tenancy or in a renewal of the initial term of this Sublease. If Tenant remains in possession of the Premises after the expiration or earlier termination of this Sublease without Landlord's written consent, Tenant's continued possession shall be on the basis of a tenancy at sufferance and Tenant shall pay monthly Rent during the holdover period in an amount equal to two hundred percent (200%) of all Base Rent which would become due the last month of 55 the Term, together with all other amounts payable by Tenant to Landlord. ARTICLE XV LANDLORD'S RESERVED RIGHTS. 15.1 Rights Reserved to Landlord. Without notice and without liability to Tenant, and without affecting an eviction or disturbance of Tenant's use or possession, Landlord shall have the right to (i) grant utility easements or other easements in, or subdivide or make other changes in the legal status of the Land, the Building or the Real Property as Landlord shall deem appropriate in its sole discretion, provided such changes do not substantially interfere with Tenant's use of the Premises for the Permitted Use; (ii) enter the Premises at reasonable times and with reasonable advance notice (and at any time in the event of an emergency), to inspect (including inspections by prospective lenders for or buyers of the Real Property), or repair the Premises or the Bu ilding and to perform any acts related to the safety, protection, reletting, sale or improvement of the Premises or the Building; (iii) install and maintain signs on and in the Building and the Real Property; and (iv) make such rules and regulations as, in the reasonable judgment of Landlord, may be needed from time to time for the safety of the tenants, the care and cleanliness of the Premises, the Building and the Real Property and the preservation of good order therein. Landlord shall at all times retain a key with which to unlock all of the doors in the Premises, except Tenant's vaults and safes. If an emergency necessitates immediate access to the Premises, Landlord may use whatever force is necessary to enter the Premises and any such entry to the Premises shall not constitute a forcible or unlawful entry into the Premises, a detainer of the Premises or an eviction of Tenant from the Premises or any portion thereof. ARTICLE XVI DEFAULT AND REMEDIES 16.1 Tenant's Default. It shall be an "Event of Default" hereunder if Tenant shall: (a) fail to pay when due any monthly installment of Rent (or, if applicable under this Sublease, Operating Expenses), or fail to pay any other amount owed by Tenant to Landlord under this Sublease as and when due and such failure continues for five (5) days following written notice thereof to Tenant by Landlord; (b) fail to provide any certificate, instrument or assurance as required pursuant to Article IX if the failure continues for five (5) days after written notice of the failure from Landlord to Tenant; (c) make a general assignment for the benefit of its creditors or file a petition for bankruptcy or other reorganization, liquidation, dissolution or similar relief; (d) have a proceeding filed against Tenant seeking any relief mentioned in (c) above which is not discharged within sixty (60) days thereafter; 56 (e) have a trustee, receiver or liquidator appointed for Tenant or a substantial part of its property; (f) abandon the Premises for more than three (3) consecutive months; (g) assign this Sublease or sublease any portion of the Premises in violation of Article X; or (h) fail to comply with any other provision of this Sublease in the manner required hereunder and such failure continues for thirty (30) days after written notice thereof to Tenant by Landlord (or if the noncompliance cannot by its nature be cured within the t hirty (30)-day period, if Tenant fails to commence to cure such noncompliance within the thirty (30)-day period and thereafter diligently prosecute such cure to completion). 16.2 Remedies on Default. Upon the occurrence of an Event of Default, Landlord shall have the right to pursue anyone or more of the following remedies in addition to any other remedies now or later available to Landlord at law or in equity. These remedies are not exclusive but instead are cumulative. (a) Continue Sublease. Landlord may continue this Sublease in full force and effect. In such case, so long as Landlord does not terminate Tenant's right to possession, the Sublease will continue in effect and Landlord shall have the right to collect Rent when due, and may undertake efforts to relet the Premises, or any part of them, to third parties for Tenant's account. Tenant shall be liable to Landlord for all reasonable costs Landlord incurs in reletting the Premises including, without limitation, broker's commissions, expenses of remodeling the Premises required by the reletting, and like costs. Reletting can be for a period shorter or longer than the remaining term of this Sublease. Tenant shall pay to Landlord the Rent due under this Sublease on the date the Rent is due, less the Rent Landlord receives from any reletting. No act by Landlord allowed by this section shall terminate this Sublease unless Landlord terminates Tenant's right to possession. After an Event of Default and for as long as Landlord does not terminate Tenant's right to possession of the Premises, if Tenant obtains Landlord's consent, Tenant shall have the right to assign or sublet its interest in this Sublease, but Tenant shall not be released from liability. (b) Terminate Sublease. Landlord may terminate the Sublease and Tenant's right to possession of the Premises at any time following an Event of Default. No act by Landlord other than giving written notice to Tenant shall terminate this Sublease. Acts of maintenance, efforts to relet the Premises or the appointment of a receiver on Landlord's initiative to protect Landlord's interest under this Sublease shall not constitute a termination of Tenant's right to possession. On termination, Landlord shall have the right to recover from Tenant all of the following: (i) The worth, at the time of the award, of any unpaid Rent that had been earned at the time of termination of this Sublease; (ii) The worth, at the time of the award, of the amount by which the unpaid Rent that would have been earned after the date of termination of this Sublease until the time of the award exceeds the amount of the unpaid Rent that Tenant proves could have been reasonably avoided; 57 (iii) The worth, at the time of the award, of the amount by which the unpaid Rent for the balance of the Term after the time of the award exceeds the amount of unpaid Rent that Tenant proves could have been reasonably avoided; (iv) Any other amount necessary to compensate Landlord for all detriment proximately caused by Tenant's failure to perform obligations under this Sublease, including, without limitation, brokerage commissions, advertising expenses, expenses of remodeling the Premises for a new tenant, and any special concessions made to obtain a new tenant; and (v) Any other amounts, in addition to or in lieu of those listed above that may be permitted by law. "The worth, at the time of the award" as used in clauses (i) and (ii) of this Paragraph (b) is to be computed by allowing interest at the maximum rate allowed by law at that time, or if there is no such maximum, at a rate of ten percent (10%) per annum. "The worth, at the time of the award," as referred to in clause (iii) of this Paragraph (b) is to be computed by discounting the amount at the discount rate of the Federal Reserve Bank of San Francisco at the time of the award plus one percent (I %). (c) Receiver. Landlord shall have the right to have a receiver appointed to collect Rent. Neither the filing of a petition for the appointment of a receiver nor the appointment itself shall constitute an election by Landlord to terminate this Sublease. 16.3 Landlord's Default. Landlord's failure to perform any of its obligations under this Sublease shall constitute a Landlord Event of Default hereunder if the failure continues for thirty (30) days after written notice of the failure from Tenant to Landlord. If the required performance cannot be completed within thirty (30) days, Landlord's failure to perform shall not constitute a Landlord Event of Default if Landlord undertakes to cure the failure within such thirty (30)-day period and diligently and continuously attempts to complete the cure as soon as reasonably possible. Tenant waives any right to terminate this Sublease and to vacate the Premises upon Landlord's default under this Sublease. Tenant's sole remedy on Landlord's default is an action for damages or injunctive or declaratory relief. ARTICLE XVII TENANT IMPROVEMENTS AND PARKING 17.1 Parking. Landlord hereby grants to Tenant a nonexclusive license and right, in common with Landlord and all persons conducting business on the Real Property and their respective customers, guests, licensees, invitees, employees and agents, to use the retail parking area, excluding reserved spaces, located on the Real Property for vehicular parking, such nonexclusive license to be appurtenant to Tenant's leasehold estate created by this Sublease. Tenant may use unreserved parking spaces in Landlord's surface retail parking lot on an unreserved basis. The nonexclusive license and right granted pursuant to this section shall be subject to the Rules and Regulations. There shall be no overnight parking of any vehicles, and vehicles which have been parked in violation of 58 the terms hereof may be towed away at the owner's expense. Tenant shall not permit or allow any vehicles that belong to or are controlled by Tenant or Tenant's employees, suppliers, shippers, customers or invitees to be loaded, unloaded, or parked in areas other than those designated by Landlord for such activities. Landlord reserves the right to assign reserved parking spaces at its discretion to individual tenants, but under no circumstance will Tenant be assigned no fewer than four (4) parking spaces. ARTICLE XVIII MISCELLANEOUS 18.1 No Waiver. No receipt and retention by Landlord of any payment tendered by Tenant in connection with this Sublease shall constitute an accord and satisfaction, or a compromise or other settlement, notwithstanding any accompanying statement, instruction or other assertion to the contrary unless Landlord expressly agrees to an accord and satisfaction, or a compromise or other settlement, in a separate writing duly executed by Landlord. Landlord will be entitled to treat any such payments as being received on account of any item or items of Rent, interest, expense or damage due in connection herewith, in such amounts and in such order as Landlord may determine at its sole option. Failure of any party to exercise any right in one or more instance shall not be construed as a waiver of the right to strict performance or as an amendment to or modification of this Sublease. Any waiver of any condition or provision set forth in this Sublease shall not be deemed a waiver of any subsequent breach of such condition or provision or of any other condition or provision, nor shall any such waiver be deemed a continuing waiver. 18.2 Severability. The Parties intend this Sublease to be legally valid and enforceable in accordance with all of its terms to the fullest extent permitted by law. If an arbitrator or a court of competent jurisdiction holds any provision hereof to be invalid or unenforceable in whole or in part for any reason, the validity and enforceability of the remaining clauses, or portions of them, shall not be affected unless an essential purpose of this Sublease would be defeated by loss of the invalid or unenforceable provision. 18.3 Governing Law; Construction. This Sublease shall be construed according to the laws of the State of California without regard to principles of conflict of laws. The parties acknowledge that this Sublease is the product of negotiation and compromise on the part of both parties, and agree that the provisions hereof shall be construed in accordance with their fair meaning and not in accordance with any rule providing for interpretation against the party who causes the uncertainty to exist or against the drafter. The captions used for the Sections and Articles of this Sublease have been inserted for convenience only and shall not be used to alter or interpret the content of this Sublease. 18.4 Binding Effect; Survival. The covenants, conditions, warranties and agreements contained in this Sublease shall be binding upon and inure to the benefit of the parties and their respective successors and permitted assigns. The representations and warranties of Landlord and Tenant and the indemnification obligations of Landlord and Tenant set forth herein shall survive the expiration or termination of this Sublease as shall all other provisions hereof which are intended to survive such 59 expiration or termination. 18.5 Time. Time is of the essence of each provision of this Sublease. 18.6 Entire Agreement; Amendments. This Sublease and all exhibits attached hereto and incorporated herein by this reference, constitutes the final, complete, and exclusive statement of the terms of the agreement between Landlord and Tenant pertaining to the lease of space in the Building and supersedes all prior and contemporaneous understandings or agreements of the parties. This Sublease may not be amended or modified except in a writing signed by both parties. 18.7 Notices. All notices delivered pursuant to this Sublease shall be in writing and delivered to Landlord or Tenant at the applicable address designated in Section 1.1 or to such other address as may hereafter be designated by either party by written notice delivered to the other party in accordance with this Section. Such notices shall be effective upon receipt or refusal of delivery. Such notices shall be sent by (i) United States mail, certified mail with return receipt requested, or (ii) overnight delivery service. 18.8 Force Majeure. Except as otherwise provided in this Sublease, the time for performance of an obligation other than the payment of money under this Sublease shall be extended for the period during which a party is prevented from performing due to Unavoidable Delay. "Unavoidable delay" shall mean any and all delay beyond the applicable party's reasonable control, including without limitation, delays caused by the other party; governmental restrictions, regulations, controls, preemptions or delays; orders of civil, military or naval authorities; strikes, labor disputes, lock - outs, shortages of labor or materials or reasonable substitutes therefore; Acts of God; fire, earthquake, floods, explosions or other casualties; extreme weather conditions or other actions of the elements; enemy action, civil commotion, riot or insurrection. 18.9 Attorneys' Fees; Prejudgment Interest. If the services of an attorney are required by either Party to secure the performance hereof or otherwise upon the breach or default of the other Party, or if any judicial remedy is necessary to enforce or interpret any provision of this Sublease, or if the services of an attorney are required upon the bankruptcy of a party to this Sublease to compel or object to assumption or rejection of this Sublease, seek relief from the automatic stay or object to an action to recover a preference or fraudulent transfer, the prevailing party shall be entitled to reasonable attorneys' fees, costs, expert witnesses fees, post judgment collection costs, and other expenses, in addition to any other relief to which such party may be entitled. Any award of damages following judicial remedy as a result of the breach of this Sublease or any of its provisions shall include an award of prejudgment interest from the date of the breach at the maximum amount of interest allowed by law. 18.10 Authority. Each Party warrants and represents that it has full authority to enter into this Sublease, that this Sublease constitutes a binding obligation of such Party, and that the individual(s) signing on behalf of such party are duly authorized to bind such Party hereto. In that regard, Landlord represents that title to the Real Property was previously conveyed from the Redevelopment Agency of the City of South San Francisco, a public body, corporate and politic, to the City of San Francisco, a municipal corporation, prior to the dissolution of the Redevelopment Agency effective February 1, 2012. By operation of law, real property held by the former Redevelopment Agency is or will be transferred to the Successor Agency as successor in interest. The governing bodies of the Successor 60 Agency and the City agree to take such actions as may be necessary to approve, affirm or ratify this Sublease. 18.11 Landlord Approvals. Whenever the consent or approval of Landlord is required hereunder, such consent or approval may be granted or withheld by the Successor Agency Executive Director/City Manager or his or her designee, unless the Successor Agency Executive Director/City Manager determines in his or her discretion that such matter shall be referred to the Successor Agency/City governing board(s) for consideration. 18.12 Counterparts. This Sublease may be executed in counterparts, each of which shall constitute an original, and all of which together shall constitute one and the same instrument. The signature page of any counterpart may be detached therefrom without impairing the legal effect of the signature(s) thereon provided such signature page is attached to any other counterpart identical thereto except having additional signature pages executed by any other party. This Sublease shall take effect when signed by all parties hereto and all parties have written notice of the signature of all the remaining parties. The parties agree that a signed copy of this Sublease transmitted by one party to the other party(ies) by facsimile transmission shall be binding upon the sending party to the same extent as if it had delivered a signed original of the Sublease. . 18.13 Brokers. With the exception of SC Properties’ commission contemplated in Section 18.13.1 below, Tenant and Landlord each represent and warrant to the other that except as stated in this Section, no broker or agent is entitled to a broker's commission or finder's fee in connection with the execution of this Sublease or the consummation of the transaction contemplated hereby, and each Party agrees to defend and indemnify the other Party against any loss, expense or liability incurred by the other party as a result of a breach of such representation and warranty. The provisions of this Section shall survive the expiration or earlier termination of the Sublease. 18.13.1 SC Properties. Landlord and SC Properties (“Contractor”) entered into that certain Professional Services Agreement ("Agreement") dated December 2015, whereby Contractor agreed to perform professional services related to the marketing of commercial leases for retail space at 636 El Camino Real, South San Francisco. As compensation for services performed, Landlord will pay Contractor according to the commission schedule for the full and satisfactory completion of the work in accordance with the terms and conditions of the Agreement. 18.14 Submission of Sublease. Submission of this document for examination or signature by the Parties does not constitute an option or offer to lease the Premises on the terms in this document or a reservation of the Premises in favor of Tenant. This document is not effective as a lease or otherwise until executed and delivered by both Landlord and Tenant. 18.15 Non-Agency. It is not the intention of Landlord or Tenant to create hereby a relationship of principal and agent, and under no circumstances shall Tenant be considered the agent of Landlord, it being the sole purpose and intent of the Parties to create a relationship lf landlord and tenant. 18.16 No Merger. The voluntary or other surrender of this Sublease by Tenant or a mutual cancellation thereof, or a termination by Landlord, shall not work a merger, and shall at the option of Landlord terminate all or any existing subtenancies or may at the option of Landlord, operate as an assignment to Landlord of any or all such subtenancies. 61 SIGNATURES ON FOLLOWING PAGE . 62 NOW, THEREFORE, Landlord and Tenant have executed this Sublease as of the date first written above. LANDLORD, City of South San Francisco TENANT, Panagiota Papadopoulos By: By: Its: City Manager Its: Date: Date: __________________________________________ City Attorney, Approved as to Form __________________________________________ City Clerk, Attest 63 EXHIBIT A DIAGRAM OF PREMISES 64 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-122 Agenda Date:2/12/2025 Version:1 Item #:10. Report regarding a resolution designating the Economic and Community Development Director as the City of South San Francisco’s Authorized Representative on the San Mateo County Housing and Community Development Committee ( Sharon Ranals, City Manager). RECOMMENDATION Staff recommends that the City Council adopt a resolution appointing the Economic and Community Development Director to the San Mateo County Housing and Community Development Committee. BACKGROUD/DISCUSSION On December 14,2011,City Council adopted Resolution No.140-2011 designating the Housing and Redevelopment Manager as the City’s representative on the San Mateo County Housing and Community Development Committee (HCDC).The Resolution also specified that the City must re-designate its representative to the HCDC every six years.On October 10,2018,City Council adopted Resolution No.176-2018 designating the Economic and Community Development Deputy Director as the City’s representative.The resolution associated with this staff report designates the Economic and Community Development Director as the City’s representative to the HCDC. The HCDC is responsible for providing recommendations to the San Mateo County Board of Supervisors,through the San Mateo County Department of Housing,regarding the expenditure of the County’s HOME and Community Development Block Grant (CDBG)funding,as well as Measure K housing funds.The HCDC is comprised of 15 to 17 members representing the Council of Cities,the Commission on Aging,the Commission on Disabilities,the Executive Committee of the Continuum of Care,residents living in the unincorporated area of North Fair Oaks,the unincorporated Coast side,a low-income community,and each entitlement city in the County HOME Consortium.Currently,the City belongs to the County HOME Consortium and therefore is allowed one seat on the HCDC. Since adoption of Resolution No.140-2011 and Resolution No.176-2018,the City’s designee to the HCDC has been the Housing and Redevelopment Manager,the Community Development Coordinator,the Economic Development and Housing Manager,the Economic and Community Development Deputy Director,and the Economic and Community Development Director. The City’s designee to the HCDC was recently elected as its Vice Chair. CONCLUSION To continue the City’s representation on the HCDC,staff recommends that the City Council adopt a resolution designating the Economic and Community Development Director as the City’s authorized representative on the HCDC. The Economic and Community Development Director oversees the departments that manages the City’s HOME,CDBG, and housing funds and has the necessary skills in the areas of economic and community development,and housing to capably represent the City. City of South San Francisco Printed on 2/7/2025Page 1 of 1 powered by Legistar™65 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-123 Agenda Date:2/12/2025 Version:1 Item #:10a. Resolution of the City Council of the City of South San Francisco designating the Economic and Community Development Director as the City of South San Francisco’s Authorized Representative on the San Mateo County Housing and Community Development Committee. WHEREAS,on December 14,2011,the City Council adopted Resolution No.140-2011 designating the Housing and Redevelopment Manager as the City’s representative on the San Mateo County Housing and Community Development Committee (HCDC); and WHEREAS,Resolution No.140-2011 also specified that the City must re-designate its representative to the HCDC every six years; and WHEREAS,on October 10,2018,the City Council adopted Resolution 176-2018 designating the Economic and Community Development Deputy Director as the City’s representative on the HCDC; and WHEREAS,the HCDC is responsible for providing recommendations to the San Mateo County Board of Supervisors, through the San Mateo County Department of Housing,regarding the expenditure of the County’s HOME and Community Development Block Grant (CDBG) funding, as well as Measure K housing funds; and WHEREAS,the HCDC is comprised of 15 to 17 members representing the Council of Cities,the Commission on Aging, the Commission on Disabilities,the Executive Committee of the Continuum of Care,residents living in the unincorporated area of North Fair Oaks,the unincorporated Coast side,a low-income community,and each entitlement city in the County HOME Consortium; and WHEREAS,the City is an entitlement city and belongs to the County HOME Consortium and therefore is allowed one seat on the HCDC; and WHEREAS,since the adoption of Resolution Nos.140-2011 and 176-2018,the City’s designee to the HCDC has been the Housing and Redevelopment Manager,the Community Development Coordinator,the Economic Development and Housing Manager,the Economic and Community Development Deputy Director,and the Economic and Community Development Director; and WHEREAS,to continue the City’s representation,the City wishes to designate the Economic and Community Development Director as the City’s authorized representative on the HCDC; and WHEREAS,the Economic and Community Development Director manages the department responsible for administering the City’s HOME,CDBG,and housing funds and has the necessary skills in the areas of economic and community development, and housing to capably represent the City. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City hereby City of South San Francisco Printed on 2/13/2025Page 1 of 2 powered by Legistar™66 File #:25-123 Agenda Date:2/12/2025 Version:1 Item #:10a. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City hereby designates the Economic and Community Development Director as the City’s authorized representative on the San Mateo County Housing and Community Development Committee. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco hereby authorizes the Economic and Community Development Director to designate alternatives to attend meetings of the San Mateo County Housing and Community Development Committee in the Economic and Community Development Director’s absence. ***** City of South San Francisco Printed on 2/13/2025Page 2 of 2 powered by Legistar™67 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-142 Agenda Date:2/12/2025 Version:1 Item #:11. Title Report regarding a resolution authorizing the acceptance of a $1,000 donation from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, and the Best Western Plus Grosvenor, $500 from Amoura, Hilton,, Embassy Suites by Hilton, and Tri Counties Bank, $250 from Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, and $200 from Holiday Inn Express SFO North and AC Marriot for the Business Leaders Against Domestic Violence and Human Trafficking seminar on January 30, 2025, amending the Office of the City Manager’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.035.(Devin Stenhouse, DEI Officer) label RECOMMENDATION Recommendation It is recommended that the City Council adopt a resolution authorizing the acceptance of a $1,000 donation from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, and the Best Western Plus Grosvenor, $500 from Amoura, Embassy Suites by Hilton, and Tri Counties Bank, $250 from Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, and $200 from Holiday Inn Express SFO North and AC Marriot to support the Business Leaders Against Domestic Violence and Human Trafficking seminar and amending the Office of the City Manager’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.035. Body BACKGROUND/DISCUSSION In November 2024, the committee coordinating the Business Leaders Against Domestic Violence and Human Trafficking seminar began outreach to local businesses and select nonprofit organizations to receive donations that would help support the event. Staff received confirmation of donations from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, Best Western Plus Grosvenor, Amoura, Tri Counties Bank, Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, Holiday Inn Express SFO North, Embassy Suites by Hilton, and AC Marriot. Financial donations supported key aspects of the seminar, such as providing food and beverages for guests, compensating the domestic violence and human trafficking survivors on each of the two panels, providing participants with references for potential victims within their organizations or guests of their respective businesses, and other expenses. In exchange for sponsorship support, the City of South San Francisco recognized each business or organization during public acknowledgements during the event and include business and nonprofit logos in all marketing material including flyers, website, social media, etc. City of South San Francisco Printed on 2/7/2025Page 1 of 2 powered by Legistar™68 File #:25-142 Agenda Date:2/12/2025 Version:1 Item #:11. FISCAL IMPACT Funds will be used to support the City’s Business Leaders Against Domestic Violence and Human Trafficking seminar. Funds will strictly be applied for the Business Leaders Against Domestic Violence and Human Trafficking seminar and will not otherwise affect the fiscal year (FY) 2024-25 budget. RELATIONSHIP TO STRATEGIC PLAN Accepting this donation will support the City’s Strategic Plan by Promoting Healthy Communities Through Collaboration, Prevention, and Education as production of this event was a collaboration with the nonprofit, Community Overcoming Relationship Abuse (C.O.R.A.) and the South San Francisco Conference Center. The goal of the seminar was also to educate business owners, managers, and their employees on how to recognize the signs of domestic abuse and human trafficking and what they can do to help victims if they recognize the signs. CONCLUSION Receipt of these funds will support the City’s seminar on how to combat domestic violence and human trafficking. It is recommended that the City Council adopt a resolution authorizing the acceptance of a $1,000 donation from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, and the Best Western Plus Grosvenor, $500 from Amoura, Embassy Suites by Hilton, and Tri Counties Bank, $250 from Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, and $200 from Holiday Inn Express SFO North and AC Marriot to support the Business Leaders Against Domestic Violence and Human Trafficking seminar and amending the Office of the City Manager’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.035. City of South San Francisco Printed on 2/7/2025Page 2 of 2 powered by Legistar™69 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-143 Agenda Date:2/12/2025 Version:1 Item #:11a. Resolution authorizing the acceptance of $1,000 donations from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, and the Best Western Plus Grosvenor, $500 from Amoura, Embassy Suites by Hilton, and Tri Counties Bank, $250 from Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, and $200 from Holiday Inn Express SFO North and AC Marriot for the Business Leaders Against Domestic Violence and Human Trafficking seminar in January 30, 2025, amending the Office of the City Manager’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.035. WHEREAS, in South San Francisco we recognize that domestic violence and human trafficking is a national, state, regional, county problem that affects us all; and WHEREAS, the City of South San Francisco (“City”) hosted Business Leaders Against Domestic Violence and Human Trafficking on January 30, 2025, which featured survivors of violence, experts in the field, and professionals in the criminal justice system; and WHEREAS,Business Leaders Against Domestic Violence and Human Trafficking affirmed the City’s commitment to combatting these crimes by providing a free seminar for business owners, managers, and employees to teach them to learn the signs of when and where these crimes take place and how to proactively act once realized; and WHEREAS, several local private and nonprofit businesses were contacted regarding how they could help financially support this seminar; and WHEREAS, Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, Best Western Plus Grosvenor, Amoura, Embassy Suites by Hilton, Tri Counties Bank, Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, Holiday Inn Express SFO North, and AC Marriot contributed a combined $9,150 to support the City’s Domestic Violence and Human Trafficking seminar; and WHEREAS, staff recommends the acceptance of funding in the combined amount of $9,150 from all companies and nonprofit organizations that supported the City’s Business Leaders Against Domestic Violence and Human Trafficking in FY 2024-25. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept a total of $9,150 in funding from all companies and nonprofit organizations to support City’s Business Leaders Against Domestic Violence and Human Trafficking seminar as projected in the City Manager’s Office’s FY 2024-25 revenue City of South San Francisco Printed on 2/13/2025Page 1 of 2 powered by Legistar™70 File #:25-143 Agenda Date:2/12/2025 Version:1 Item #:11a. estimate. BE IT FURTHER RESOVLED that the City Council of the City of South San Francisco does hereby approve Budget Amendment Number 25.035. ***** City of South San Francisco Printed on 2/13/2025Page 2 of 2 powered by Legistar™71 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-51 Agenda Date:2/12/2025 Version:1 Item #:12. Informational report regarding update on the City of South San Francisco’s investment portfolio as of December 31,2024 (Frank Risso,Treasurer,Karen Chang,Director of Finance,Carlos Oblites,Chandler Asset Management) RECOMMENDATION Staff recommends that the City Council receive an information report on the investment portfolio for the quarter ended December 31, 2024. BACKGROUND/DISCUSSION California Government Code Section 53600 et seq.,strictly governs the investment activities related to public funds.State Code provides guidance and restrictions related to permitted investment sectors,concentration limits,minimum credit quality,and maximum maturities permitted.Public agencies may only invest in fixed income securities.The purchase of stock is prohibited.Therefore,the City primarily invests in highly rated debt securities,such as U.S.Treasury obligations,federal agency and government sponsored enterprise debt,as well as obligations issued by high credit quality,non-governmental entities such as corporations,and issuers of passthrough securities, and supranational issuers. The California Government Code also specifies that the investment objectives of public agency investment programs shall be safety,liquidity,and return,in that order.As such,the safety of principal is the foremost objective of the City’s investment program.The investment program must remain sufficiently liquid to enable the City to meet all cash requirements.The City collaborates with its registered investment advisor,Chandler Asset Management,in managing the City’s funds.The City’s investment program totals nearly $357 million,of which Chandler Asset Management currently manages $280 million.The Chandler-managed portion is comprised of the City’s Mid-Term Portfolio,which has a target duration of 2.66 years ($206,067,897),Limited Maturity Portfolio which is structured to achieve competitive yields for a portion of the City’s most liquid funds ($67,508,082),and a smaller Pension Reserve Portfolio ($6,007,046).The remainder is comprised of cash and investments held in the Local Agency Investment Fund (LAIF),the State Treasurer’s investment pool for California local governments. The City’s investment program remained safe and liquid during the past year.The portfolio’s large allocation to US Treasury and Agency securities continues a buffer to other markets with their strong liquidity characteristics. Chandler will continue to evaluate and monitor all portfolio holdings. FISCAL IMPACT There is no fiscal impact in receiving this information report. RELATIONSHIP TO STRATEGIC PLAN The investment portfolio is consistent with the City’s Priority Area 3, Financial Stability. CONCLUSION The Investment portfolio is in compliance with the California Government Code and the City’s Investment City of South San Francisco Printed on 2/13/2025Page 1 of 2 powered by Legistar™72 File #:25-51 Agenda Date:2/12/2025 Version:1 Item #:12. The Investment portfolio is in compliance with the California Government Code and the City’s Investment Policy. The City has sufficient cash and investments to meet its obligations over the next six months. Attachments: Attachment 1 - Investment Report for period ending December 31, 2024 City of South San Francisco Printed on 2/13/2025Page 2 of 2 powered by Legistar™73 INVESTMENT REPORT City of South San Francisco| As of December 31, 2024 CHANDLER ASSET MANAGEMENT | chandlerasset.com Chandler Team: For questions about your account, please call (800) 317-4747, or contact clientservice@chandlerasset.com Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement. 74    Recent economic data suggests continued growth fueled by a resilient consumer.Inflationary trends have subsided, but some components remain sticky,and core levels remain above the Fed’s target.The labor market reflects improved balance between supply and demand for workers.While job creation has been robust, continuing jobless claims remain elevated.Given the economic outlook, we expect gradual normalization of monetary policy and a steepening yield curve. As broadly anticipated,the Federal Open Market Committee (FOMC)reduced the Fed Funds Rate by 25 basis points to the range of 4.25- 4.50%at the December meeting.Although the cut was widely anticipated,market participants viewed the trajectory of rates in the SEP as ‘hawkish.’Chair Jerome Powell reiterated previous statements indicating the economy is in a good place and that monetary policy is well positioned. The Fed released the quarterly Summary of Economic Projections (SEP),which now forecasts a higher central tendency of core inflation and a higher longer run Fed Funds forecast.In the Chandler team’s view,the updated SEP reflects the continued resiliency of the US economy and the corresponding risk of inflation taking longer to reach the FOMC’s two percent objective in 2025. US Treasury yields shifted higher in December and the curve steepened.The 2-year Treasury yield increased 9 basis points to 4.24%,the 5- year Treasury rose 33 basis points to 4.38%,and the 10-year Treasury yield surged 40 basis points to 4.57%.The spread between the 2-year and 10-year Treasury yield points on the curve increased to +33 basis points at December month-end versus +2 basis points at November month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -37 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve increased to +25 basis points in December from -32 basis points in November. ECONOMIC UPDATE 1 75 Source: Federal Reserve Source: Bloomberg 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 Federal Reserve Balance Sheet Assets Recession In $ m i l l i o n s As broadly anticipated,the Federal Open Market Committee (FOMC)reduced the Fed Funds Rate by 25 basis points to the range of 4.25- 4.50%at the December meeting.There was one dissenting vote by Cleveland Fed President Beth Hammack who would have preferred no change in rates.Although a reduction in rates was widely anticipated,market participants viewed the trajectory of rates in the SEP as ‘hawkish.’Chair Jerome Powell reiterated previous statements that monetary policy is “well positioned” and the outlook remains roughly balanced between the dual mandate of maximum employment and price stability.Economic activity is expanding at a solid pace,labor market conditions have “generally eased”,and the unemployment rate “remains low.”The Fed released the quarterly Summary of Economic Projections (SEP)which now forecasts a higher,longer run median Fed Funds rate expectation among Fed Governors at 2.8 – 3.6%.The Fed continues to reduce its holdings of U.S.Treasury securities and agency mortgage-backed securities as per its predefined schedule of $25 billion and $35 billion per month. Since the Fed began its Quantitative Tightening campaign in June 2022,securities holdings have declined by approximately $1.9T to approximately $7.0T. 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% Effective Federal Funds Rate Recession Yi e l d ( % ) FEDERAL RESERVE 2 76 Source: Bloomberg Source: Bloomberg 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% US Treasury Note Yields 2-Year 5-Year 10-Year Y i e l d ( % ) 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% US Treasury Yield Curve Dec-24 Sep-24 Dec-23 Yi e l d ( % ) At the end of December,the 2-year Treasury yield was 1 basis point lower,and the 10-Year Treasury yield was 69 basis points higher, year-over-year.The spread between the 2-year and 10-year Treasury yield points on the curve increased to +33 basis points at December month-end versus +2 basis points at November month-end. The yield curve inversion which began in July 2022 was historically long.The average historical spread (since 2004)is about +99 basis points. The 3-month and 10-year Treasury yield curve normalized to +25 basis points in December from -32 basis points in November. BOND YIELDS 3 77 ACCOUNT PROFILE 4 78 OBJECTIVES So San Francisco | As of December 31, 2024 Investment Objectives The City of South San Francisco's investment objectives, in order of priority, are to provide safety to ensure the preservation of capital in the overall portfolio, provide sufficient liquidity for cash needs and a market rate of return consistent with the investment program. Chandler Asset Management Performance Objective The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index. Strategy In order to achieve these objectives, the portfolio invests in high quality fixed income securities consistent with the investment policy and California Government Code. 5 79 STATEMENT OF COMPLIANCE So San Francisco Cons Portfolio | Account #10061 | As of December 31, 2024 Rules Name Limit Actual Compliance Status Notes AGENCY MORTGAGE SECURITIES (CMOS) Max % (MV)20.0 5.7 Compliant Max Maturity (Years)5.0 4.7 Compliant ASSET-BACKED SECURITIES (ABS) Max % (MV; Non Agency ABS & MBS)20.0 5.4 Compliant Max % Issuer (MV)5.0 0.9 Compliant Max Maturity (Years)5.0 4.8 Compliant Min Rating (AA- by 1)0.0 0.0 Compliant BANKERS' ACCEPTANCES Max % (MV)25.0 0.0 Compliant Max % Issuer (MV)5.0 0.0 Compliant Max Maturity (Days)180 0.0 Compliant Min Rating (A-1 by 1 or A- by 1)0.0 0.0 Compliant COLLATERALIZED BANK DEPOSITS Max % (MV)0.0 0.0 Compliant Max % Issuer (MV)0.0 0.0 Compliant COMMERCIAL PAPER Max % (MV)25.0 0.0 Compliant Max % Issuer (MV)5.0 0.0 Compliant Max Maturity (Days)270 0.0 Compliant Min Rating (A-1/P-1 by Moody's & S&P)0.0 0.0 Compliant CORPORATE MEDIUM TERM NOTES Max % (MV)30.0 15.0 Compliant Max % Issuer (MV)5.0 0.8 Compliant Max Maturity (Years)5 4 Compliant Min Rating (A- by 1)0.0 0.0 Compliant FEDERAL AGENCIES Max % (MV)100.0 8.9 Compliant Max % Issuer (MV; Agencies & Agency CMOs)25.0 4.9 Compliant 6 80 STATEMENT OF COMPLIANCE So San Francisco Cons Portfolio | Account #10061 | As of December 31, 2024 Rules Name Limit Actual Compliance Status Notes Max Callables (MV)20.0 0.3 Compliant Max Maturity (Years)5 3 Compliant LOCAL AGENCY INVESTMENT FUND (LAIF) Max Concentration (MV)75.0 58.5 Compliant MONEY MARKET MUTUAL FUNDS Max % (MV)20.0 0.4 Compliant Max % Issuer (MV)10.0 0.4 Compliant Min Rating (AAA by 2)0.0 0.0 Compliant MORTGAGE-BACKED SECURITIES (NON-AGENCY) Max % (MV; Non Agency ABS & MBS)20.0 5.4 Compliant Max % Issuer (MV)5.0 0.0 Compliant Max Maturity (Years)5.0 0.0 Compliant Min Rating (AA- by 1)0.0 0.0 Compliant MUTUAL FUNDS Max % (MV)20.0 0.0 Compliant Max % Issuer (MV)10.0 0.0 Compliant Min Rating (AAA by 2)0.0 0.0 Compliant NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD) Max % (MV)30.0 0.0 Compliant Max % Issuer (MV)5.0 0.0 Compliant Max Maturity (Years)5 0.0 Compliant Min Rating (A-1 by 1 or A- by 1 if > FDIC Limit)0.0 0.0 Compliant REPURCHASE AGREEMENTS Max % Issuer (MV)5.0 0.0 Compliant Max Maturity (Days)90.0 0.0 Compliant Min Rating (AA by S&P + Moodys)0.0 0.0 Compliant SRI PROHIBITED INVESTMENTS Prohibited Investment - Fossil Fuels 0.0 0.0 Compliant SUPRANATIONAL OBLIGATIONS 7 81 STATEMENT OF COMPLIANCE So San Francisco Cons Portfolio | Account #10061 | As of December 31, 2024 Rules Name Limit Actual Compliance Status Notes Max % (MV)30.0 3.1 Compliant Max % Issuer (MV)10.0 1.6 Compliant Max Maturity (Years)5 4 Compliant Min Rating (AA- by 1)0.0 0.0 Compliant U.S. TREASURIES Max % (MV)100.0 39.6 Compliant Max Maturity (Years)5 4 Compliant 8 82 PORTFOLIO CHARACTERISTICS So San Francisco Cons Portfolio | Account #10061 | As of December 31, 2024 12/31/2024 Portfolio 9/30/2024 Portfolio Average Maturity (yrs)1.82 1.96 Average Modified Duration 1.58 1.71 Average Purchase Yield 3.67%3.71% Average Market Yield 4.18%3.96% Average Quality**AA+AA+ Total Market Value 357,928,823 335,041,016 *Benchmark: NO BENCHMARK REQUIRED **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 9 83 SECTOR DISTRIBUTION So San Francisco Cons Portfolio | Account #10061 | As of December 31, 2024 Sector as a Percentage of Market Value Sector 12/31/2024 09/30/2024 US Treasury 39.64%39.99% LAIF 16.42%11.86% Corporate 14.98%16.64% Agency 8.87%12.39% Agency CMBS 5.67%5.63% Cash 5.56%4.17% ABS 5.42%5.93% Supras 3.05%2.73% Money Mkt Fd 0.40%0.66% 10 84 DURATION DISTRIBUTION So San Francisco Cons Portfolio | Account #10061 | As of December 31, 2024 Date 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+ 12/31/2024 38.1%3.9%5.8%14.6%9.6%20.3%7.9%0.0%0.0% 09/30/2024 36.4%0.5%4.9%17.0%12.9%19.3%9.0%0.0%0.0% 11 85 HISTORICAL AVERAGE PURCHASE YIELD So San Francisco Cons Portfolio | Account #10061 | As of December 31, 2024 Purchase Yield as of 12/31/24 = 3.67% 12 86 PORTFOLIO CHARACTERISTICS So San Francisco Mid-Term (Chandler) | Account #10059 | As of December 31, 2024 Benchmark*12/31/2024 Portfolio 9/30/2024 Portfolio Average Maturity (yrs)2.66 3.02 3.05 Average Modified Duration 2.48 2.62 2.64 Average Purchase Yield 3.52%3.40% Average Market Yield 4.29%4.47%3.89% Average Quality**AA+AA+AA+ Total Market Value 206,067,897 207,645,629 *Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 13 87 3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception TOTAL RATE OF RETURN So San Francisco MidTerm (CAM)(0.76%)3.83%4.23%1.17%1.36%1.66%1.72% Benchmark (0.76%)3.42%3.86%0.74%1.05%1.37%1.46% *Periods over 1 year are annualized. Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. INVESTMENT PERFORMANCE So San Francisco Mid-Term (Chandler) | Account #10059 | As of December 31, 2024 Total Rate of Return : Inception | 04/01/2009 14 88 PORTFOLIO CHARACTERISTICS So San Francisco Limited Maturity | Account #10590 | As of December 31, 2024 Benchmark*12/31/2024 Portfolio 9/30/2024 Portfolio Average Maturity (yrs)1.84 0.17 0.13 Average Modified Duration 1.74 0.17 0.12 Average Purchase Yield 4.50%4.93% Average Market Yield 4.25%4.27%4.72% Average Quality**AA+AAA AAA Total Market Value 67,508,082 66,705,773 *Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 15 89 3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception TOTAL RATE OF RETURN So San Francisco Limited Mat 1.20%5.28%4.98%3.29%2.38%2.43% *Periods over 1 year are annualized. Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. INVESTMENT PERFORMANCE So San Francisco Limited Maturity | Account #10590 | As of December 31, 2024 Total Rate of Return : Inception | 05/01/2018 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 12 months 2 years 3 years 5 years 10 years Since Inception Portfolio 16 90 PORTFOLIO CHARACTERISTICS City of South San Fran Pen Res | Account #11042 | As of December 31, 2024 Benchmark*12/31/2024 Portfolio 9/30/2024 Portfolio Average Maturity (yrs)2.66 3.06 2.99 Average Modified Duration 2.48 2.62 2.63 Average Purchase Yield 4.35%4.37% Average Market Yield 4.29%4.46%3.86% Average Quality**AA+AA+AA+ Total Market Value 6,007,046 6,052,977 *Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 17 91 3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception TOTAL RATE OF RETURN City of South San Fran Pen Res (0.76%)3.78%4.50%4.50% Benchmark (0.76%)3.42%3.86%3.86% *Periods over 1 year are annualized. Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. INVESTMENT PERFORMANCE City of South San Fran Pen Res | Account #11042 | As of December 31, 2024 Total Rate of Return : Inception | 01/01/2023 18 92 PORTFOLIO CHARACTERISTICS So San Francisco Liquidity Portfolio | Account #10060 | As of December 31, 2024 Benchmark*12/31/2024 Portfolio 9/30/2024 Portfolio Average Maturity (yrs)0.41 0.00 0.00 Average Modified Duration 0.41 0.00 0.00 Average Purchase Yield 3.31%3.31% Average Market Yield 4.23%3.31%3.31% Average Quality**AA+AAA AAA Total Market Value 78,345,798 54,636,637 *Benchmark: ICE BofA US 6-Month Treasury Bill Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 19 93 IMPORTANT DISCLOSURES So San Francisco | As of December 31, 2024 2024 Chandler Asset Management, Inc, An Independent Registered Investment Adviser. Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A. Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio. Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index. Source ICE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “as is” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services. This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment. Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates. Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy. Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P, Moody’s and Fitch respectively. 20 94 BENCHMARK DISCLOSURES So San Francisco | As of December 31, 2024 Benchmark Disclosure ICE BofA 1-5 Yr US Treasury & Agency Index The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. ICE BofA 1-3 Yr US Treasury & Agency Index The ICE BofA 1-3 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than three years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. 21 95 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1012 Agenda Date:2/12/2025 Version:1 Item #:13. Report regarding a Study Session on a proposed Vacant Retail Activation Pilot Program.(Katie Donner, Management Analyst I) RECOMMENDATION Staff recommends that the City Council conduct a Study Session to review and provide direction on a proposed Vacant Retail Activation Pilot Program in South San Francisco. BACKGROUND Like many communities in the past several years,small businesses in South San Francisco have experienced economic challenges,which cause an uptick in vacant storefronts in commercial corridors.Vacant storefronts are often associated with increased maintenance challenges,including graffiti and vandalism,and can contribute to perceptions of neglect in business districts, potentially impacting surrounding property values. The City of South San Francsico has invested in several programs in the past five years supporting economic mobility and fostering the growth of small businesses.These have included grants to small businesses and establishment of the Economic Advancement Center (EAC)to provide workforce development services (administered by JobTrain),and small business and entrepreneurship assistance (provided by Renaissance Entrepreneurship Center).Renaissance has been providing small business training,mentorship programs, cohorts, and has served over 553 entrepreneurs and small businesses in South San Francisco since 2021. Many small businesses face significant obstacles to moving from a small concept to growing into a commercial storefront.Many start up merchants,for example,may sell their products at outdoor festivals,farmers markets, or events with pop-up canopy booths,all of which can be very affordable and low risk for a business to test its products or establish a customer base.Once a business has grown into a storefront commercial space,the tenant can experience increased financial risk due to the cost of tenant improvements,high rent,or the length of the lease. A Vacant Retail Activation Pilot Program (Program)aims to fill empty storefronts by providing incentives and support for small businesses.By reducing barriers for start-up businesses and small merchants that are ready to move into a brick-and-mortar location,the Program can reduce the rate of vacant storefronts and create better sustainability for small businesses enduring a shifting economy. Benchmarking The vacant retail activation program concept has been proven.Many cities have vacant retail activation programs to confront their own vacancy challenges.Activation programs allow for a unique and exciting economic development activity for the public and private sector as both parties are navigating the same uncertain market conditions.Activation programs help alleviate some of the many barriers that entrepreneurs face when opening a retail business,such as reduced or subsidized rent.Three Bay Area programs are described below. City of San Francisco - Vacant to Vibrant The program is operated by SF New Deal,a 501 (c)(3)nonprofit organization,and the City’s Office ofCity of South San Francisco Printed on 2/13/2025Page 1 of 5 powered by Legistar™96 File #:24-1012 Agenda Date:2/12/2025 Version:1 Item #:13. The program is operated by SF New Deal,a 501 (c)(3)nonprofit organization,and the City’s Office of Economic and Workforce Development.Selected activators receive a short-term lease of private commercial space that is typically three months,with potential to extend,primarily in Downtown San Francisco.SF New Deal and the City identify and pre-negotiate these retail spaces through collaboration with property owners. Property owners can apply through the Vacant to Vibrant website.While SF New Deal and the City do not offer a direct incentive to the property owners,they assist in filling vacancies and activating underutilized properties,which can lead to increased foot traffic,improved property appeal,and potentially higher lease rates in the future. The small business also receives a $10,000 grant to assist in start-up costs such as permit fees, insurance, or other expenses. There is also access to technical assistance to support the success of the activation focusing on marketing consultation, financial literacy, and resources navigation. Out of the nine inaugural pop-up storefronts, seven executed lease extensions following a successful three-month term. Some of these businesses include 7x7 Social Club, Paper Son Coffee, and Koolfi Creamery, located primarily in downtown San Francisco. For more information on these businesses and the program’s expansion, visit Vacant to Vibrant <https://www.sf.gov/news--vacant-vibrant-expands-mayor-breed-announces-new-storefronts-added-successful- downtown-program?utm_source=chatgpt.com>. City of San Jose - MOMENT The MOMENT activation program was initially launched in San Pedro Square and has since expanded to include Japantown, Paseo de San Antonio, and Post Street. The program is a collaboration between the City of San Jose, the San Jose Downtown Association, and MOMENT. The City negotiates a discounted rent with participating landlords, which the City and Downtown Association then subsidize. The pop-up shops pay 10% of their revenue to the City’s pop-up retail program fund. Standard lease agreements have one-year terms. The program has been so successful, it has expanded to four neighborhoods throughout San Jose. City of Santa Cruz - Downtown Pops! The Santa Cruz program works with downtown commercial property owners on a master lease agreement between the City and property owner for its vacant properties. The property owners agree to work with the City on a discounted lease rate, and then the City sub-leases the spaces to various pop-up tenants for six-month terms. Lease terms are set at a percentage of monthly sales. Long-term lease options may be negotiated with a broker or property owner based on the initial six-month term. Tenants are selected through an application process, and selected business tenants in the program pay the greater of either 10% of monthly sales, or a lease rate of between $1.00 to $1.50 per square foot. If the 10% of monthly sales calculation is less than at least the equivalent of $1.00 per square foot, the City supplements the percentage rent to meet $1 per square foot rent. This mechanism ensures the commercial property owner is consistently paid a base rent. Any additional rent collected from the tenant is reserved by the City on behalf of the tenant to support months where the minimum rent is not reached. Any allocated funds can also be used towards a tenant’s future expansion into a permanent business concept or returned at the end of the term. DISCUSSION Staff recommends that the City Council consider a Vacant Retail Activation Pilot Program to address the growing issue of underutilized commercial spaces by transforming vacant retail into productive spaces and supporting our local economy and entrepreneurs. This Program seeks to enhance economic vitality, increase foot traffic, and create opportunities for local businesses and entrepreneurs, while also increasing the overall aesthetic and appeal of commercial hubs in South San Francisco. City of South San Francisco Printed on 2/13/2025Page 2 of 5 powered by Legistar™97 File #:24-1012 Agenda Date:2/12/2025 Version:1 Item #:13. Locations (Storefronts) The proposed Pilot Program would initially include three City-controlled retail spaces that are either currently vacant or will become vacant soon. Using City-controlled retail spaces to pilot the Program significantly minimizes the implementation costs, compared to operating as a master lease holder to a privately owned property. Additionally, the locations of the pilot storefronts make it advantageous for activation as they are located along major commercial corridors with moderate-to-high foot traffic, proximity to various forms of public transportation, and available street parking. Storefronts 1 and 2 - (244 and 246 Grand Avenue) 244 Grand Avenue is 345 square feet and is currently vacant. The storefront was previously occupied by a barber shop that closed in 2024. 246 Grand Avenue is 720 square feet and will be vacant shortly. The storefront was also previously occupied by a barber shop and has since been occupied by local bottle shop Bitters and Bottles for storage. The space will be vacant in the coming months. The City purchased this property in May 2024. Storefronts 1 and 2 are located along a major commercial corridor in Downtown, with several other merchants nearby. The properties are appealing due to the plentiful transit options, walking distance to City Hall, and new housing developments, and within a proposed future Property and Business Improvement District (PBID). Storefront 3 - (634 El Camino Real) 634 El Camino Real is 1,600 square feet and is currently vacant. The storefront was previously occupied by a fitness gym. The City has a Sub-Lease Agreement with MidPen Housing for this space. The unit site is at the base of a mixed-use building with four stories of residential units above, and two neighboring storefronts occupied by El Camino Florist and Milk Tea Lab. The location is along a heavy vehicle traffic highway, adjacent to a legacy strip mall, as well as other retail uses along the El Camino Real corridor. The location is also directly next to South San Francisco High School, where several hundreds of students are on the campus during the week. Lease Terms Short-term leases in the Program will receive a tenant improvement (TI) allowance of up to $10,000. The TI allowance granted will be applied to the first month(s) rent payment(s), and the lease rate will be set at $1.00 per square foot. These leases are triple-net (NNN). Eligible Tenants/Businesses Priority will be given to past or future clients of the EAC, and specifically small businesses and entrepreneurs from programs offered by Renaissance. Eligible applicants must be for-profit businesses seeking their first brick-and-mortar location in South San Francisco. The program is open to businesses without a storefront and is not limited to those with a business license in South San Francisco. Nonprofits are not eligible for this program, but for-profit businesses that meet the criteria will be considered. Additional eligibility requirements may include demonstrating a viable business plan and the capacity to operate in a retail environment. Marketing and Outreach A Request for Interest (RFI) will be published with an application process for prospective tenants. The Program will be promoted through City media channels, online, the South San Francisco Chamber of Commerce, and in- City of South San Francisco Printed on 2/13/2025Page 3 of 5 powered by Legistar™98 File #:24-1012 Agenda Date:2/12/2025 Version:1 Item #:13. person sessions at the EAC. To ensure accessibility, marketing and outreach will be multi-lingual and both online and in-person. Selection Process & Evaluation Criteria RFI submittals will be reviewed through an equitable selection process by City staff.Submissions will be required to provide details about the business concept,relevant experience,plans for utilizing the space,and an estimated pro forma.Selection criteria will focus on business feasibility,financial sustainability,and readiness to operate within the space.The selected tenants will be presented to the City Council for approval at a future meeting before the lease agreements are finalized. Implementation Timeline If Council directs staff to proceed,staff will return to Council for approval of Program Guidelines and the RFI no later than the March 26, 2025. Following approval, the Program will proceed in phases: RFI Publication (Phase 1)-Staff will publish the RFI and outline business criteria immediately after Council approval,targeting early April 2025.The application period will remain open for a set time to allow interested businesses to apply. Business Selection (Phase 2)-In late Spring/early Summer,staff will review applications,select qualifying businesses,and enter into lease agreements.The final approval for the leases will come to Council for final approval. Site Preparation and Initial Pop-Up Launch (Phase 3)-Preparation of the physical location will commence, targeting Winter 2025 for the first pop-up opening. Pilot Program Review and Reporting (Phase 4)-No later than one year after the first pop-up opens,staff will present an update to the City Council (by Winter 2026).This review will assess pilot outcomes and recommend next steps. Long-Term Sustainability and Growth Plan (Phase 5)-If the Program is successful and interest broadens to other private commercial properties,staff will analyze the feasibility of expanding the model similar to Santa Cruz where the City operates the Program under a master lease agreement with the property owner and then sub -leases the spaces to tenants.If Council is interested in this approach,staff will explore opportunities to make the Program a permanent feature of the City’s economic development efforts and implementing privately owned retail spaces, beginning in early 2027. FISCAL IMPACT The Pilot Program uses City-controlled retail spaces,which already sit vacant.There is no additional impact to the General Fund by implementing this initiative.Tenants will receive a TI allowance of up to $10,000, however the TI allowance granted will be applied to the first month(s)rent payment(s).The Program offers a financial benefit to the City by securing some lease revenue for spaces that would otherwise remain vacant,and the leases would be structured as Triple Net (NNN). CONCLUSION The proposed Vacant Retail Activation Pilot Program offers a unique opportunity to revitalize underutilized commercial spaces,stimulate local economic growth,and support emerging entrepreneurs in South San Francisco.The Program has the potential to reduce barriers to moving into retail storefronts and further expands small business support and economic mobility programs in South San Francisco.By utilizing City-controlled City of South San Francisco Printed on 2/13/2025Page 4 of 5 powered by Legistar™99 File #:24-1012 Agenda Date:2/12/2025 Version:1 Item #:13. small business support and economic mobility programs in South San Francisco.By utilizing City-controlled spaces and offering incentives to new businesses,this Program not only addresses the current challenges posed by vacancy in our commercial corridors,but also provides a platform for innovation and long-term economic sustainability.With the direction of Council,the Vacant Retail Activation Pilot Program can serve as a catalyst for positive change by supporting the broader goals of economic resilience and job creation. City of South San Francisco Printed on 2/13/2025Page 5 of 5 powered by Legistar™100 Study Session: Vacant Retail Activation Pilot Program Katie Donner Management Analyst I Economic & Community Development Department February 12, 2025 1 101 Challenges of Vacant Storefronts •Economic challenges are a cause of vacant storefronts. •Issues including maintenance, graffiti, & vandalism can cause a negative perception of business corridors. •Vacancies can have an impact on surrounding property values. 2 102 Economic Support Initiatives •Economic Advancement Center •Property and Business Improvement District (PBID) •Small Business Grants 3 103 Challenges for Entreprene urs •Many small businesses start in pop-ups, markets, or fairs. •Moving to a commercial space increases costs & financial risk. •Tenant improvements, high rent, & lease terms create obstacles. 4 104 Program Overview •Aims to fill vacant retail storefronts & support small businesses. •Reduces financial barriers for new brick- and-mortar businesses. •Enhances commercial corridors and sustainability. 5 105 Similar Programs in the Bay Area •San Francisco – Vacant to Vibrant •San Jose – MOMENT •Santa Cruz – Downtown Pops! Common Strategies: •Discounted Rent •Short-Term Leases •City Partnerships 6 106 Identified Storefronts for Activation 634 El Camino Real (1,600 sq. ft.) – Former fitness gym 7 107 Identified Storefronts for Activation •244 Grand Avenue (345 sq. ft.) – Previously used for storage •246 Grand Avenue (720 sq. ft.) – Former barber shop 8 108 Proposed Lease Structure •Short-term leases •Up to $10,000 tenant improvement (TI) allowance •Lease rate of $1.00 per square foot, triple-net (NNN) leases 9 109 Eligible Businesses •For-profit startups or entrepreneurs •Seeking their first retail storefront •Participants in Renaissance Entrepreneurship Center programs/EAC Clients preferred 10 110 Marketing & Outreach Plan •Solicitation of Request for Interest (RFI) •Multi-lingual marketing through: •City Website •City Social Media Platforms •South San Francisco Chamber of Commerce •Economic Advancement Center clients 11 111 Selectio n Process & Evaluati on Applications Reviewed by City Staff Criteria: •Business Feasibility •Financial Sustainability •Readiness to Operate in a Retail SpaceCity Council Approval of Selected Businesses 12 112 Implementation Timeline Phase I (April 2025): Publish RFI & Receive Applications Phase II (Spring/Summer 2025): Select Businesses, Council Approval, and Finalize Leases Phase III (Winter 2025): Storefronts Open as Pop-Ups Phase IV (Winter 2026): Council Review of Pilot Outcomes Phase V (2027): Evaluate Expansion to Privately Owned Properties 13 113 Expected Benefits of the Program Reduced Vacant Retail Storefronts Provides Economic Opportunities for Small Businesses Increases Foot Traffic & Revitalized Commercial Corridors Could Expand into a Long-Term Initative 14 114 Discussion & Council Direction Staff is Requesting Feedback & Direction On: •Program Structure •Lease Terms & Incentives •Long-Term Sustainability 15 115 Thank You! 16 116 Study Session: Vacant Retail Activation Pilot Program Katie Donner Management Analyst I Economic & Community Development Department February 12, 2025 1 Challenges of Vacant Storefronts •Economic challenges are a cause of vacant storefronts. •Issues including maintenance, graffiti, & vandalism can cause a negative perception of business corridors. •Vacancies can have an impact on surrounding property values. 2 Economic Support Initiatives •Economic Advancement Center •Property and Business Improvement District (PBID) •Small Business Grants 3 Challenges for Entrepreneurs •Many small businesses start in pop-ups, markets, or fairs. •Moving to a commercial space increases costs & financial risk. •Tenant improvements, high rent, & lease terms create obstacles. 4 Program Overview •Aims to fill vacant retail storefronts & support small businesses. •Reduces financial barriers for new brick-and-mortar businesses. •Enhances commercial corridors and sustainability. 5 Similar Programs in the Bay Area •San Francisco – Vacant to Vibrant •San Jose – MOMENT •Santa Cruz – Downtown Pops! Common Strategies: •Discounted Rent •Short-Term Leases •City Partnerships 6 Identified Storefronts for Activation 634 El Camino Real (1,600 sq. ft.) – Former fitness gym 7 Identified Storefronts for Activation •244 Grand Avenue (345 sq. ft.) – Previously used for storage •246 Grand Avenue (720 sq. ft.) – Former barber shop 8 Proposed Lease Structure 9 Proposed Pilot Program Lease Structure Standard Commercial Lease Structure Short Term Lease (One (1) Year)Multi-year, typically five or more (5+) Up to $10,000 tenant improvement (TI) allowance Default is none, usually negotiated if granted Lease Rate of $1.00 per square foot, triple- net (NNN) leases Market Rate is $2.00 on Grand Ave., $2.60 on El Camino Real Eligible Businesses •For-profit startups or entrepreneurs •Seeking their first retail storefront •Participants in Renaissance Entrepreneurship Center programs/EAC Clients preferred 10 Marketing & Outreach Plan •Solicitation of Request for Interest (RFI) •Multi-lingual marketing through: •City Website •City Social Media Platforms •South San Francisco Chamber of Commerce •Economic Advancement Center clients 11 Selection Process & Evaluation Applications Reviewed by City Staff Criteria: •Business Feasibility •Financial Sustainability •Readiness to Operate in a Retail Space City Council Approval of Selected Businesses 12 Implementation Timeline March 26, 2025 – Return to Council for Approval of Program Guidelines and RFI Phase I (April 2025): Publish RFI & Receive Applications Phase II (Spring/Summer 2025): Select Businesses, Council Approval, and Finalize Leases Phase III (Winter 2025): Storefronts Open as Pop -Ups Phase IV (Winter 2026): Council Review of Pilot Outcomes Phase V (2027): Evaluate Expansion to Privately Owned Properties 13 Expected Benefits of the Program Reduced Vacant Retail Storefronts Provides Economic Opportunities for Small Businesses Increases Foot Traffic & Revitalized Commercial Corridors Could Expand into a Long-Term Initative 14 Discussion & Council Direction Staff is Requesting Feedback & Direction On: •Program Structure •Lease Terms & Incentives •Long-Term Sustainability 15 Thank You! 16 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-764 Agenda Date:2/12/2025 Version:1 Item #:14. Report regarding a project status update by Caltrain on the Preliminary Engineering and Environmental phase of the South Linden Avenue and Scott Street Grade Separation Project (Project No.st1004)(Angel Torres, Senior Engineer) RECOMMENDATION Staff recommends that the City Council receive a presentation from Caltrain on the status of the preliminary engineering phase for the South Linden Avenue and Scott Street Grade Separation (LSGS) project,and provide direction regarding a preferred alternative design for the preliminary engineering/environmental phase. BACKGROUND The City of South San Francisco has been considering a grade separation at the South Linden Avenue Caltrain crossing as far back as 2009 as part of the South Linden Avenue grade separation project.In 2013 the City of South San Francisco partnered with the City of San Bruno and applied for funding from the San Mateo County Transportation Authority (TA)for a Planning Study for a joint project to separate the grades of Scott Street in San Bruno and South Linden Avenue in South San Francisco.Currently,both South Linden Avenue and Scott Street are the only remaining at-grade crossings in their respective cities and represent an important opportunity to increase safety, spur redevelopment and accommodate economic opportunity in the area. The railroad crossings at South Linden Avenue and Scott Street are a relatively short distance from each other, approximately 1,850 feet apart.Due to their proximity,the grade separations at South Linden and Scott Street must be evaluated together because the design of one grade separation will impact the other. A grade separation at South Linden Avenue in South San Francisco is essential to improving safety and decreasing expected future traffic delays due to the expected growth in vehicle traffic,greater frequency of Caltrain service, and the eventual addition of the high-speed rail service. The funding for the project Planning Study phase was approved in 2016;and a Memorandum of Understanding (MOU)was signed by the two cities,the TA,and the Peninsula Corridor Joint Powers Board (JPB).The Project Development Team (PDT)was formed in 2018;and the Project Study Report was completed in 2021. The Project Study Report (PSR)consisted of technical evaluations and extensive community engagement for the various options for grade separating Scott Street in San Bruno and South Linden Avenue in South San Francisco.The preferred alternative selected by both agencies was Alternative 1,which was the hybrid solution where the railroad tracks would be partially raised, and any vehicular crossings lowered. For the City of San Bruno,PSR1 Alternative consisted of raising the railroad tracks by approximately 3.5 feet, closing Scott Street to vehicular traffic,and constructing a pedestrian and bicycle undercrossing (tunnel)with the floor elevation of the tunnel approximately 15 feet below ground. The City of South San Francisco then selected to provide for a fully grade separated vehicular and pedestrian/bicycle crossing at South Linden Avenue,with the railroad tracks being raised approximately 15.5 City of South San Francisco Printed on 2/13/2025Page 1 of 4 powered by Legistar™117 File #:24-764 Agenda Date:2/12/2025 Version:1 Item #:14. feet and South Linden Avenue being lowered approximately 7 feet. With the conclusion of the Planning Study phase and the completion of the Project Study Report,the project was ready to enter the Preliminary Engineering/Environmental phase. DISCUSSION The funding for the Preliminary Engineering/Environmental phase was approved in 2022.A Memorandum of Understanding was signed by the Cities of San Bruno and South San Francisco,the TA,and JPB.The lead implementing agency for the project,JPB Caltrain,retained the designer,RSE,in 2023 to perform the preliminary engineering design.The product of the preliminary engineering will inform the environmental review.Caltrain and the designer commenced the Preliminary Engineering/Environmental phase by performing value engineering on the selected preferred PSR1 Alternative. The goal of value engineering is to analyze and attempt to eliminate without impairing the essential functions or characteristics of a project,aspects that increase construction,acquisition,and operations costs.The key potential risks that were identified from the value engineering were the costs of acquiring construction and permanent easements and rights-of-way,the complexity and costs of the construction associated with adjacent rail operations (both electrified and non-electrified),the impact of maintaining rail operations during the construction phase on the project schedule, and the rising costs of labor and material. The preferred PSR1 Alternative requires that a shoofly track (detour track)be constructed parallel to the existing railroad tracks to allow for train travel to remain operational during the construction phase.While trains utilize the shoofly, the permanent raised railroad tracks could be constructed. The shoofly in the City of San Bruno would be adjacent to or within Herman Avenue,resulting in the removal of parking and reduced vehicular travel to one lane during the construction phase.The impacts in the City of South San Francisco are more extensive.The construction easements in South San Francisco are predicted to require the acquisition of private property rights,including areas that are potentially occupied by operational commercial structures. Due to the trains being electrified,this would also entail electrifying the shoofly and reconstructing the electrified tracks.Caltrain recently identified that construction hours with a shoofly would be restricted due to minimum safety clearance requirements.The impacts of working next to any railroads and electrified railroads significantly reduces the construction work windows due to the required minimum safety clearances to be maintained from live electrified wires -thus extending the construction activity durations and the project construction time by several years and adding in escalation and delay costs to PSR1 Alternative. OPTIMIZED ALTERNATIVE A method of grade separation construction that could help mitigate project construction duration,right-of-way and construction cost considerations that has not been used in the San Francisco Bay Area,but has been used in Europe and recently in New York State,is box jacking method of constructing grade separations.Box jacking involves the advancement of a site-cast rectangular box or other shaped section using high-capacity hydraulic jacks.The structure to be installed is constructed,normally in reinforced concrete,on a launch pad at the site adjacent to where it is to be installed.It is then thrust forward horizontally with jacking technology.This is used where an existing road or rail track is on an embankment and space exists for the structure to be cast at the side. Box jacking is a more efficient and effective method of construction that also provides the public reduced impacts to both roadway and rail traffic and could mitigate concerns with due to construction duration,right-of- City of South San Francisco Printed on 2/13/2025Page 2 of 4 powered by Legistar™118 File #:24-764 Agenda Date:2/12/2025 Version:1 Item #:14. way and construction costs. The main benefit of this method of construction is that the surface improvements can be preserved,meaning the existing railroad tracks and systems could remain and eliminate the need for a shoofly.Open cut construction may still be required in limited locations.The box jacking method of constructing grade separations had not been considered during the Planning Study phase because shooflies have been the standard for most US rail operators for over a century.Caltrain has recently determined that the box jacking method is a viable alternative to shooflies and has begun implementing this philosophy.The box jacking method also has minimal impacts to existing railroads such as is the case with Caltrain and the UPRR.The box jacking method was not an approved method of construction by Caltrain prior to 2023. Compared to PSR1 Alternative,the Optimized Alternative has the benefits of 1)significantly less right-of-way impacts along the alignment due to the eliminating the need to build a temporary shoofly (detour)track adjacent to the existing electrified tracks,2)requires significantly less night work 3)significantly less traffic impacts 4)significantly less environmental impacts (less noise and vibration,no Colma Creek impacts,less pollution) 5) a construction duration 50% less, and 6) is significantly lower in cost and more fundable. The box jacking method of constructing a grade separation is being recommended as part of the value engineering analysis because it would help to mitigate the key potential cost,schedule,and environmental impacts to the project related with the construction of temporary shoofly (detour) tracks. In San Bruno,proceeding with the value engineered,optimized alternative modifications would result in the railroad tracks remaining at-grade and the lowering of the undercrossing grades. In South San Francisco,proceeding with the value engineered,optimized alternative modifications would result in the railroad tracks being raised only slightly while the undercrossing is lowered an additional x-feet from 17- feet down to 22-feet below grade.This extends the limits of the roadway improvements,changing the impacts to several adjacent properties to the rail and the roadway improvements. Caltrain endorses the Optimized Alternative because it is the more effective and realistic to advance forward with design.The optimized alternative reduces the construction duration for construction phase,poses changed impacts to right-of-way,the environment,and the footprint of the rail and roadway improvements,among other factors. Staff’s recommendation is to proceed with the Optimized Alternative due to substantially reduced impacts during construction,less costly and less schedule risk associated with acquiring right-of-way,constructing electrified shooflies and reconstructing the electrified rail. FISCAL IMPACT There is no fiscal impact associated with authorization to proceed with the preliminary engineering/environmental phase based on the value engineering, Optimized Alternative. RELATIONSHIP TO STRATEGIC PLAN Providing a grade separation at South Linden Avenue would contribute to the City’s Strategic Plan outcome of improved quality of life by improving traffic circulation and increasing public safety. CONCLUSION Receive update on the South Linden Avenue and Scott Street Grade Separation Project and Provide Direction City of South San Francisco Printed on 2/13/2025Page 3 of 4 powered by Legistar™119 File #:24-764 Agenda Date:2/12/2025 Version:1 Item #:14. Receive update on the South Linden Avenue and Scott Street Grade Separation Project and Provide Direction on the proposed Optimized Alternative and authorizing the project design team to proceed with the preliminary engineering/environmental phase based on the value engineering, Optimized Alternative. Attachments: 1.Preliminary Funding Plan 2.Presentation 3.Detailed Presentation (for reference only) City of South San Francisco Printed on 2/13/2025Page 4 of 4 powered by Legistar™120 Attachment 2 SSF / SB / Caltrain / TA – LSGS 121 South Linden Avenue and Scott Street Grade Separation (LSGS) February 12, 2025 1 122 Stakeholders and Roles 2 Lead Implementing Agency Primary Funding Agency Project Sponsors 123 Project Location/Key Features South San Francisco Station Colma Creek N San Bruno StationCityLimit SSF and SB Scott St 1,850 feet to San Francisco to San Jose South Linden Ave Southline Development I-380 UPRR/ Granite Rock 3124 PSR Alternative 1 Requirements 4 ❑Lowering Roadway 7 ft, elevate railroad 15 ft. and build railroad bridge. ❑Elevating Caltrain tracks for one mile with retaining walls ❑Electrified shoofly (detour) tracks with ❑Significant property and partial buildings acquisition/modifications ❑Relocation of UPRR/Granite Rock tracks plus fiber optic and utilities ❑Shoofly and railroad construction within safety envelope of operating electrified trains Alternative 1: Hybrid Rail Partially Elevated and Roadway Partially Lowered South Linden Avenue Rail Elevated 15 ft Roadway Lowered 7 ft 125 PSR Alternative 1 –Design Footprint 5600 ft Rail Elevated – 15 ft Road Lowered –7 ft 5126 Optimized Alternative (OA) 6 Airgas S. Linden Ave Westside Materials Central Concrete The evaluation revealed a refinement of the PSR alternative. A “jacked box” or Optimized Alternative that has the following characteristics and advantages: ❑Retains key features of S. Linden Grade Separation ❑Lower risk (due to less ROW, no track impacts to UPRR/Granite Rock, fewer environmental impacts, faster construction) ❑Fewer railroad operational impacts ❑Lower total project cost 127 Optimized Alternative – Design Footprint Rail Elevated – 2 ft Road Lowered – 20 ft 7128 Design Alternative Comparison 8 Project Aspect PSR Alternative 1 Optimized Alternative Construction Schedule 84 months 36 months Estimated Total Project Cost $450M ~28% less than PSR1 Risk High Low Environmental Impacts High Low Road Closures / Traffic Impacts Long duration Moderate duration Operational Impacts (RRs)Extensive Minimal Project Footprint Impacts Extensive Moderate 1 Dollars shown are in millions and based upon 2024 estimates. 2 Based upon escalation of 5% to midpoint of construction in year 2032 1,2 Caltrain endorses the Optimized Alternative as a more effective and realistic option to advance forward with design. 129 Pre Recommended Action / Next Steps 9 Staff Recommendation is to proceed with the Optimized Alternative Next Steps: •Continue with the Preliminary Engineering (up to 35%) •Continue development and minor refinements of the OA design and agreements •Continue outreach and gather feedback from Caltrain, city managers, and other stakeholders •Start the Environmental Review Process •Project Sponsors to Seek Funding for Remaining Phases of Design 130 Questions / Action 10 131 South Linden Avenue and Scott Street Grade Separation (LSGS) February 12, 2025 1 132 Objective 3 Provide City Council with an Update on the South Linden Avenue and Scott Street Grade Separation Project and Seek Direction on the Optimized Alternative 133 Background / Discussion 5 Planning Phase (Project Study Report) - Completed 2021 PSR - Alternative 1 selected • Combination – Rail Elevated by 15' & Road Lowered by 7' • Provide Grade Separation at South Linden Avenue for: • Rail Tracks / Vehicle Lanes / Bike Lanes / Pedestrian Walkway • Scott St. in San Bruno closed. Replaced with pedestrian underpass Preliminary Engineering / Environmental Phase – Started 2023 •Grant Funding from SMCTA •Caltrain Retained RSE (Design Consultant) in 2023 •Caltrain / RSE first Task – Perform Value Engineering •Caltrain to Present Results of first Task 134 Stakeholders Logo and Roles 6 Lead Implementing Agency Primary Funding Agency Project Sponsors 135 Forecast Gate Down Times at Peak Hours (Long Range Service Vision – Adopted Moderate Growth Scenario) 7 Trains will be passing through the grade crossing every few minutes. Information from City of San Bruno City Council Meeting Presentation on November 29, 2019.136 Project Location/Key Features South San Francisco Station Colma Creek N San Bruno StationCityLimit SSF and SB Scott St 1,850 feet to San Francisco to San Jose South Linden Ave Southline Development I-380 UPRR/ Granite Rock 8137 Scott Street 9 Scott St AT&T Parking Lot Southline Developmen t Airgas Storage Granite Rock Central Concrete S. Linden Street NN 138 10 History 139 Project Study Report (PSR) Alternative 1 Development Process PSR Alternative 1 was selected by the SSF City Council and San Bruno City Council in August/September 2020 after a three-year process involving stakeholders in the project area and presented four design alternatives for consideration. 11 The four design alternatives include: •Alternative 1: Rail Partially Elevated and Roadway Partially Lowered •Alternative 2: Rail Partially Lowered and Roadway Partially Elevated •Alternative 3: Rail At-Grade and Roadway Lowered •Alternative 4: Rail At-Grade and Roadway Elevated 140 PSR Alternative 1 Requirements 12 ❑Lowering Roadway 7 ft, elevate railroad 15 ft. and build railroad bridge. ❑Elevating Caltrain tracks for one mile with retaining walls ❑Electrified shoofly (detour) tracks with ❑Significant property and partial buildings acquisition/modifications ❑Relocation of UPRR/Granite Rock tracks plus fiber optic and utilities ❑Shoofly and railroad construction within safety envelope of operating electrified trains Alternative 1: Hybrid Rail Partially Elevated and Roadway Partially Lowered South Linden Avenue Rail Elevated 15 ft Roadway Lowered 7 ft 141 PSR Alternative 1 –Design Footprint 5600 ft Rail Elevated – 15 ft Road Lowered –7 ft 13142 14 PSR Alternative 1 Challenges 143 PSR 1 Alternative Challenges ❖Original Project Study Report (PSR) from 2020 focus: ❑Preliminary Engineering Design Only 2024 effort discovered new issues on PSR 1: ➢Building the PSR Alt 1 is now estimated to take up to seven years ➢Building the PSR Alt 1 presents several high-risk challenges ❑Very limited access to the construction site ❑Larger footprint due to shoofly and elevated tracks ❑Safety requirements related to construction near tracks ❑Extended duration increases costs, potentially impacting project fundability ❖Recent value engineering effort focus: Constructability 15144 PSR1 Stage 3C – Construct Final Main Tracks 16 Construction of track and electrification between retaining walls 145 17 Order of Construction JPB ROW 39.5’ TCE JPB ROW Final Caltrain Tracks the Caltrain tracks and OCS are constructed UPRR/Granite Rock Tracks require relocation prior to construction Shoofly Tracks removed at the end of construction 146 18 Value Engineering and Optimized Alternative 147 Construction Methodology Re-evaluation In 2023, a new design consultant was tasked with performing value engineering (VE) and a review of the PSR Alternative 1 design, focusing on constructability, verifying construction cost and related risks with the preferred alternative. The consultant took a deeper dive into: ❑Constructability – Staging, sequencing, and duration ❑Environmental ❑Utility Relocations ❑Traffic impacts ❑Compatibility with Caltrain operations and electrified corridor 19148 Optimized Alternative (OA) 20 Airgas S. Linden Ave Westside Materials Central Concrete The evaluation revealed a refinement of the PSR alternative. A “jacked box” or Optimized Alternative that has the following characteristics and advantages: ❑Retains key features of S. Linden Grade Separation ❑Lower risk (due to less ROW, no track impacts to UPRR/Granite Rock, fewer environmental impacts, faster construction) ❑Fewer railroad operational impacts ❑Lower total project cost 149 PSR Alternative 1 –Design Footprint 5600 ft Rail Elevated – 15 ft Road Lowered –7 ft 21150 Optimized Alternative – Design Footprint Rail Elevated – 2 ft Road Lowered – 20 ft 22151 Box Jacking ❑Push or "jack" a precast concrete box beneath existing tracks ❑Keeps existing railroad tracks ❑Eliminates shoofly and elevated tracks 23152 Similar Project – Jefferson Avenue in Redwood City 24 ❑Road lowered 24 ft ❑Track kept at existing elevation ❑Fully accessible for peds/bikes/autos ❑Retaining walls allow for building construction and landscaping 153 25 PSR Alternative 1 vs Optimized Alternative 154 Design Alternative Comparison 26 Project Aspect PSR Alternative 1 Optimized Alternative Construction Schedule 84 months 36 months Estimated Total Project Cost $450M ~28% less than PSR1 Risk High Low Environmental Impacts High Low Road Closures / Traffic Impacts Long duration Moderate duration Operational Impacts (RRs)Extensive Minimal Project Footprint Impacts Extensive Moderate 1 Dollars shown are in millions and based upon 2024 estimates. 2 Based upon escalation of 5% to midpoint of construction in year 2032 1,2 155 Project Development Timeline 27156 Caltrain Lessons Learned •Educate and inform stakeholders on the evolving landscape of commercial cost estimates to ensure alignment and informed decision-making. •Strengthen early collaboration with industry experts to obtain feedback on constructability, construction schedule, sequencing, and commercial cost estimates before finalizing designs, to support decision-making and improve cost certainty. •Foster collaboration among all technical project stakeholders to identify and implement value- engineering solutions, while establishing clear timelines for next steps and decision-making. • Develop and solidify a strategic approach for securing sufficient funding and approvals to advance enabling work to mitigate project delays and cost escalations. • Implement consistent and transparent oversight framework on multiparty projects to support timely and durable decision-making. • Developed and implemented a Corridor Crossing Strategy & Delivery Guide 28157 Summary With new analysis of the design,constructability, and risks, Caltrain endorses the Optimized Alternative as a more effective and realistic option to advance forward with design. By contrast, the PSR Alternative is a less practical alternative due to: ➢approximate 7-year construction duration ➢the large impacts (ROW, the environment, the footprint, traffic) ➢the higher cost,higher risk, and less fundability ➢the impacts of safety clearances ➢the construction inefficiencies (constrained site access, electrified operating railroad environment) 29158 Recommended Action 30 Staff Recommendation is to proceed with the Optimized Alternative 159 Pre Next Steps 31 •Continue with the Preliminary Engineering (up to 35%) •Continue development and minor refinements of the OA design and agreements •Continue outreach and gather feedback from Caltrain, city managers, and other stakeholders •Start the Environmental Review Process •Project Sponsors to Seek Funding for Remaining Phases of Design 160 Questions / Action 32 161 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-102 Agenda Date:2/12/2025 Version:1 Item #:15. Report presenting Fiscal Year (FY)2024-25 Mid-Year Financial Report as of December 31,2024,and proposed budget amendments for FY 2024-25 Operating and Capital Improvement Program (CIP)Budgets (Karen Chang, Director of Finance) Attachments: Attach 1 - FY2024-25 Mid-Year Budget Staff Report- *due to formatting limitations, the full report is included in Attachment 1. Attach 2 -General Fund Adjustments Attach 3 - Mid Year Budget Requests - Expenses Attach 4 - Mid Year Budget Requests - Revenues by Dept Attach 5 - FY 2024-25 Mid-Year CIP Requests Attach 6 - Fund Balance City of South San Francisco Printed on 2/7/2025Page 1 of 1 powered by Legistar™162 City of South San Francisco Page 1 of 14 File#: 25-102 Agenda Date: 2/12/2025 Version: 1 Item #: Report presenting Fiscal Year (FY) 2024-25 Mid-Year Financial Report as of December 31, 2024, and proposed budget amendments for FY 2024-25 Operating and Capital Improvement Program (CIP) Budgets (Karen Chang, Director of Finance) RECOMMENDATION Staff requests that the City Council of the City of South San Francisco (“City”) approve a resolution acknowledging the mid-year financial update for FY 2024-25 and approving the proposed budget amendment for FY 2024-25 City Operating and Capital improvement Program (CIP) budgets as reviewed by Budget Standing Committee. BACKGROUND/DISCUSSION The information contained herein was presented to the Budget Standing Committee (“Committee”) of the City Council on January 29, 2025. We have incorporated the changes recommended by the Committee in this report. The City Council adopted the FY 2024-25 General, Enterprise and Internal Service Fund budgets on June 12, 2024. The adopted budget features the annual expenditure and resource allocation plan that guides the implementation of City Council budget policies and priorities. The budget provides funding direction for the broad range of services that meet the needs of the community in accordance with City Council policy. This financial review provides the mid-year budget update to the City Council for the current fiscal year. Analysis of the revenues collected and all expenditures through December 31, 2024, measures operational adherence to the budgetary allocation plan. The adjusted budget incorporates current estimates for revenue and expenditure appropriations for all funds as of December 31, 2024. The Mid-Year Financial Report as of December 31, 2024, provides comparisons to the prior year and focuses on variances from the revenue and expenditure plans and allocations contemplated in the budget. I. Current Fiscal Year (FY 2024-25) Update A. General Fund Revenues – 2nd Quarter and Revenue Amendment Requests B. Additional General Fund Revenue Amendment Request City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA 163 City of South San Francisco Page 2 of 14 C. General Fund Expenditures – 2nd Quarter D. General Fund Appropriations Request E. Non-General Fund Appropriations Request F. Additional Adjustment – Utilities G. Mid-Year Capital Improvement Plan Request (CIP) II. Reserves Overview & Considerations I. CURRENT FISCAL YEAR (FY 2024-25) UPDATE The General Fund accounts for the operations of the City and for basic municipal services. The adjusted FY 2024-25 General Fund budget projects revenues totaling $139.1 million, and expenditures totaling $155.2 million, including $7.8 million approved purchase order encumbrances carryover from FY 2023-24, $6.0 million salary and expenditure attrition and several City Council approved appropriation amendments prior to December 2024. The following sections show the revenue and expenditure results as of December 31, 2024. A. GENERAL FUND REVENUES – 2ND QUARTER AND REVENUE AMENDMENT REQUESTS Table 1, shown below, indicates actual revenues as of December 31, 2024, with a comparative view of where the City’s revenues were at the same time last year (December 31, 2023): Table 1. FY2023-24 vs. FY2024-25 Revenues as of December 31 REVENUES FY 2023-24 FY 2024-25 (in millions) Adjusted Budget Actual as of 12/31/2023 % of Budget Adjusted Budget Actual as of 12/31/2024 % of Budget Taxes Property Tax $48.0 $26.2 55% $50.2 $30.3 60% Sales Tax 23.4 7.9 34% 23.2 7.2 31% Transient Occupancy Tax 14.9 5.7 38% 14.5 6.6 46% Other Tax 7.0 2.1 30% 6.7 2.4 36% Franchise Fees 4.6 1.3 28% 6.2 1.4 23% License and Permits Building 12.2 4.6 37% 9.0 3.4 38% Fire 3.0 1.8 59% 2.3 1.4 61% Public Works 1.7 1.3 75% 1.8 1.3 73% Other* 0.0 0.0 0% 0.0 0.0 0% Fines & Forfeitures 0.7 0.2 28% 0.9 0.1 16% Intergovernmental 4.4 2.3 53% 3.7 1.9 50% Charges for Services Planning 0.5 0.3 58% 0.4 0.7 177% Fire 2.7 2.1 76% 3.7 2.4 64% Parks & Recreation 3.7 1.7 46% 3.4 1.8 52% Police 1.2 0.6 44% 1.1 0.6 54% 164 City of South San Francisco Page 3 of 14 REVENUES FY 2023-24 FY 2024-25 (in millions) Adjusted Budget Actual as of 12/31/2023 % of Budget Adjusted Budget Actual as of 12/31/2024 % of Budget Other* 0.0 0.0 86% 0.0 0.0 118% Inter-Fund Admin Charge 2.0 1.0 50% 2.0 1.0 50% Use of Money & Property 3.9 1.7 43% 4.5 2.6 58% Other Revenues 0.3 0.1 25% 0.3 0.4 130% Transfers In 8.7 0.8 9% 5.3 0.5 10% TOTAL REVENUES $143.1 $61.5 43% $139.1 $66.0 47% *Revenue appears as 0 due to rounding. As shown in the above Table 1, the adjusted revenue budget for FY 2024-25 as of December 31 is $139.1 million – approximately $4 million less than the FY 2023-24 adjusted budget. The primary culprit in the overall difference in adjusted revenue budget between last fiscal year and the current fiscal year is building permit revenues, which were budgeted at $12.2 million in 2023-24 and $9 million in 2024-25. Actual revenue collections for the two quarters ending December 31, 2024, are $4.5 million higher when compared with the prior year. The following narrative highlights the recommended adjustments to the FY 2024-25 revenue budget. The following provides an overview of each revenue category and presents staff recommendations for General Fund revenue amendment requests totaling $4.4 million. 1. Property Tax. Bay Area home values experienced a modest increase last year as interest rates briefly dropped before rising again. However, property taxes are expected to remain stable due to the enduring effects of Proposition 13, passed in 1978. Proposition 13 limits the annual increase in assessed property value to 2%, protecting homeowners from steep tax hikes as property values appreciate. Properties are reassessed at market value only upon sale or significant renovation. Property tax accounts for 35% of the General Fund revenue in the current budget. The City receives property tax revenues in two major installments, typically in December and April. As of December 31, 2024, property tax collections have reached 60.3% of the City's projection. The mid-year budget adjustment includes a proposed $6.9 million increase in property tax revenue projections. This adjustment, driven by several factors, is proposed as follows: a. Updated County Projections: The October 2025 levy letter from the County Controller’s Office included an upward revision to projected property tax revenues. 165 City of South San Francisco Page 4 of 14 Staff recommends a $1 million increase in budgeted ERAF property tax. b. Shifted Revenues: The FY 2022-23 shortfall payment for Property Tax In Lieu of Vehicle License Fees (VLF) was delayed and is now reflected in FY 2024-25, boosting current-year projections. The recommended budget amendment is due to the appropriation in the State’s FY 2024-25 adopted budget, which reflects the lobbying efforts of San Mateo County officials, the City’s lobbying firm, and major efforts by state delegates to ensure that San Mateo County’s FY 2022-23 VLF shortfall was included in the state budget. However, ongoing efforts are needed in a collaborative effort between every local city and the County of San Mateo to work towards a legislative amendment to address this long-term issue. The City’s Assistant City Manager represents its interests in the County’s VLF Task Force. Staff recommends a $2.8 million increase in budgeted Property Tax In Lieu of VLF. c. Former Redevelopment Area (RDA) Allocation: Staff has seen a consistent increase in revenue in this category during the past couple of years. After discussing the trend with the San Mateo County Controller’s office, staff determines that this trend is likely to stay. Therefore, staff proposes to update the baseline. Staff recommends a $3.1 million increase in budgeted Former RDA property tax. While these adjustments reflect optimistic projections, particularly for the RDA allocation, the approach carries some inherent risks, especially the VLF shortfall. Staff will continue to closely monitor revenue trends and reassess projections if necessary to ensure budget stability. 2. Sales Tax. There is a two-month delay between when businesses remit sales taxes to the California Department of Tax and Fee Administration (CDTFA) and when the CDTFA distributes the City’s share of these revenues. As with the second quarter of FY 2023-24, the City has received approximately one-third of the projected sales tax revenue for the entire fiscal year. Since the adoption of the FY 2024-25 budget, the City’s sales tax consultant has revised their projection downward. The City’s sales tax forecast reflects the following constraints on consumer, business, and government spending on taxable goods. This includes Rising unemployment; Consumer spending shifted towards non-taxable services and away from gasoline; High and rising cost in key areas such as housing, insurance premiums, groceries, energy, health care, and education. In terms of county-level data, six of the 58 counties reported positive results this quarter, 166 City of South San Francisco Page 5 of 14 primarily in rural areas. Conversely, 26 counties experienced losses exceeding 4% in Bradley Burn sales tax revenues compared to the third quarter of 2023. On a statewide level, there have been seven consecutive quarters of quarter-over-quarter declines, with an eighth projected. Interest rates remain higher than pre-COVID levels. The immediate effect on sales tax growth of recent reductions as well as the postponement of additional reductions is not anticipated. National policy changes, such as tariffs, will also influence overall sales tax generation, but the effect is not yet known. For South San Franscico specifically, part of our sales tax revenue is from gasoline sales. As gas prices drop that has also reduced our sales tax revenue. Additionally, the auto sales were expected to follow the prior year’s trend. However, a change in state guidance from tax allocation and general softening in this category has resulted in a significant drop in expected revenue. Staff recommends a $2 million decrease in budgeted sales tax revenue, which aligns with the City’s sales tax consultant’s revised projection. 3. Transient Occupancy Tax (TOT). Post-pandemic travel trends have stabilized, and as of December 31, 2024, the City has recorded $6.2 million in Transient Occupancy Tax (TOT) revenues. However, due to the timing of TOT collections, this figure does not yet reflect December revenues. The adopted budget anticipates growth in this category, exceeding the prior year’s actual revenue of $13.8 million, reflecting both staff and Council’s expectation of continued recovery in hotel occupancy and room rates. Despite these expectations, TOT revenue is highly seasonal, and mid-year figures are not always reliable indicators of full-year performance. While some Bay Area cities have seen modest year-over-year gains, regional travel demand remains uneven, with business travel still lagging pre-pandemic levels. At this time, actual revenues have not deviated significantly from projections to justify an upward revision. Staff anticipates TOT revenue will remain stable through the remainder of the fiscal year, with any potential increases largely dependent on convention activity, tourism trends, and economic conditions. Additionally, the City has received a back payment for prior fiscal years, which provides a temporary boost but does not impact ongoing revenue assumptions. Staff recommends a $336,000 increase in budgeted TOT revenues, matching the back payment. 4. Other Taxes. Other taxes include real property transfer tax, business license tax, and commercial parking tax. Second quarter year-to-date collection of business license tax and commercial parking tax are in-line with prior year’s amounts. Business license taxes are generally due on January 31. However, due to the passage of Measure W in November, staff has extended this year’s due date to February 28, 2025, to allow for businesses to 167 City of South San Francisco Page 6 of 14 adjust to the updated tax. Staff expects some large businesses to pay their business license tax throughout February. Real property transfer tax is projected flat. Staff recommends a $1.0 million budget increase due to the changes in the business license tax approved by the voters in the most recent Measure W. 5. Licenses & Permits. The Federal Reserve Bank has started easing interest rates with the current rate of 4.25% down from the high of 5.25%. In general, when the rate is lower, there is an increase in new project starts, driving an increase in license and permit revenue. While the City has seen an increase in some licenses and permits, it is not consistent across all departments. Please refer to the department requests below for the budget adjustments in this category. 6. Service Charges. This revenue stream includes fees charges by various departments for services provided to the public. Due to the increase in paramedic call volume and changes to the California Department of Health Care Services supplemental program, Fire anticipates an increase of $0.2 million in paramedic service fees, which include an adjustment for prior years. Please refer to the department requests below for the budget adjustments in this category. 7. Intergovernmental. The City received $1.7 million in grants and program reimbursement from other governmental entities for the 2nd quarter year-to-date. Please refer to the department requests below for the budget adjustments in this category. 8. Use of Money and Property. With the higher interest rate environment, the City projects additional interest earnings from investments. The City does not expect any sale of property in FY 2024-25. Rental income is within budget expectations, however, a back payment on rental property was made. Staff recommends a $1.2 million budget increase in this category. 9. Transfers In. With the expected additional revenue, staff is proposing that the scheduled transfer of $3 million from Measure W to cover the General Fund FY 2024-25 deficit be eliminated. Staff recommends a $3 million budget decrease in Transfers In. B. ADDITIONAL GENERAL FUND REVENUE AMENDMENT REQUEST The following are additional General Fund revenue amendment requests totaling $1,220,000. 168 City of South San Francisco Page 7 of 14 • Economic and Community Development ($985,000) ▪ Building Permit Fee Decrease - ($1,000,000) ▪ Donations for Bio Conference 2025 - $15,000 • Fire Department $1,345,000 ▪ Paramedic Service Fee Increase - $195,000 ▪ Fire Plan Check Fee - $600,000 ▪ Mutual Aide Support Reimbursement- $550,000 • Public Works $860,000 ▪ Engineering Permit Fee - $860,000 This is a revision of $310,000 to the amount originally presented to the budget sub- committee based on significant permit activity which occurred in early January. If approved by the Council, the above changes would result in an increase to the overall revenue budget for FY2024-25 by $5.7 million from $139.1 million to $144.8 million. C. GENERAL FUND EXPENDITURES – 2ND QUARTER Table 2 below shows the actual expenditures by Department that have been recorded through December 31, 2024. As part of the mid-year budget review process, staff conducted a comprehensive analysis of expenditures across all departments. This included collaborating closely with departmental leadership to assess current spending trends, identify areas requiring adjustment, and ensure alignment with the City's fiscal priorities. As shown in Table 2, citywide payroll expenditures are on track, particularly when factoring in the partial position freezes incorporated into the budget. Notably, all savings associated with these temporary freezes were realized during the first half of the fiscal year. Table 2. FY2023-24 vs. FY2024-25 Expenditures as of December 31 EXPENDITURES FY 2023-24 FY 2024-25 (in thousands) Adjusted Budget Actual as of 12/31/2023 % of Budget Adjusted Budget Actual as of 12/31/2024 % of Budget City Council Payroll $189.0 $78.3 41% $192.9 $66.9 35% Supplies & Services 36.6 31.1 85% 61.6 7.5 12% Interdepartmental 43.9 21.5 49% 43.9 22.0 50% Total 269.5 130.9 49% 298.4 96.3 32% City Clerk Payroll 1,001.3 399.2 40% 988.8 409.3 41% Supplies & Services 208.4 38.0 18% 237.7 59.5 25% Interdepartmental 55.3 26.8 48% 55.3 27.6 50% Total 1,265.0 463.9 37% 1,281.8 496.4 39% 169 City of South San Francisco Page 8 of 14 EXPENDITURES FY 2023-24 FY 2024-25 (in thousands) Adjusted Budget Actual as of 12/31/2023 % of Budget Adjusted Budget Actual as of 12/31/2024 % of Budget City Treasurer Payroll 31.2 11.7 37% 34.1 15.1 44% Supplies & Services 102.1 44.7 44% 140.1 23.3 17% Interdepartmental 0.1 0.1 50% 0.1 0.1 50% Total 133.4 56.5 42% 174.3 38.4 22% City Attorney Supplies & Services 1,100.7 530.5 48% 1,450.7 816.8 56% Interdepartmental 8.1 3.9 49% 8.1 4.1 50% Total 1,108.8 534.4 48% 1,458.8 820.9 56% City Manager Payroll 3,243.1 1,248.6 39% 2,599.5 1,191.0 46% Supplies & Services 1,633.7 352.6 22% 1,185.1 231.9 20% Interdepartmental 144.4 70.8 49% 144.4 72.2 50% Total 5,021.1 1,672.0 33% 3,928.9 1,495.1 38% Finance Payroll 3,333.3 1,324.0 40% 3,273.0 1,365.4 42% Supplies & Services 1,047.9 81.9 8% 905.6 132.7 15% Interdepartmental 138.5 65.5 47% 138.5 69.2 50% Total 4,519.7 1,471.4 33% 4,317.2 1,567.3 36% Non-Expense/Dept Supplies & Services 1,394.4 824.2 59% 1,685.6 1,162.5 69% Transfers 500.0 250.0 50% 500.0 250.0 50% Total 1,894.4 1,074.2 57% 2,185.6 1,412.5 65% Human Resources Payroll 2,365.0 1,110.8 47% 2,389.0 1,164.7 49% Supplies & Services 575.1 103.4 18% 512.6 210.3 41% Interdepartmental 55.2 26.3 48% 55.2 27.6 50% Total 2,995.4 1,240.4 41% 2,956.8 1,402.5 47% Economic & Comm Development Payroll 5,487.1 3,139.9 57% 6,112.7 2,786.2 46% Supplies & Services 6,469.6 2,007.5 31% 5,046.8 1,129.0 22% Capital Outlay 113.4 0.0 0% 60.0 0.0 0% Interdepartmental 368.6 175.7 48% 368.6 184.3 50% Total 12,438.6 5,323.1 43% 11,588.1 4,099.6 35% Fire Payroll 28,172.9 17,482.7 62% 30,819.7 15,751.8 51% Supplies & Services 2,825.9 1,311.9 46% 3,680.9 1,065.9 29% Capital Outlay 400.0 0.0 0% 374.0 0.0 0% Interdepartmental 2,251.0 1,101.4 49% 2,251.0 1,125.5 50% 170 City of South San Francisco Page 9 of 14 EXPENDITURES FY 2023-24 FY 2024-25 (in thousands) Adjusted Budget Actual as of 12/31/2023 % of Budget Adjusted Budget Actual as of 12/31/2024 % of Budget Total 33,649.8 19,896.0 59% 37,125.7 17,943.2 48% Police Payroll 32,464.2 18,209.0 56% 33,195.9 15,224.3 46% Supplies & Services 1,857.1 747.1 40% 2,438.5 882.4 36% Interdepartmental 2,630.4 1,284.7 49% 2,630.4 1,315.2 50% Total 36,951.7 20,240.9 55% 38,264.9 17,421.9 46% Public Works Payroll 4,765.8 2,612.9 55% 5,428.3 2,559.7 47% Supplies & Services 7,020.4 1,315.9 19% 5,960.8 1,491.1 25% Capital Outlay 271.6 0.0 0% 226.6 0.0 0% Interdepartmental 1,763.8 874.3 50% 1,763.8 881.9 50% Total 13,821.5 4,803.1 35% 13,379.5 4,932.7 37% Library Payroll 6,503.2 3,032.8 47% 7,413.5 2,670.1 36% Supplies & Services 1,051.6 572.7 54% 839.4 498.2 59% Interdepartmental 743.8 340.0 46% 743.8 371.9 50% Total 8,298.6 3,945.5 48% 8,996.7 3,540.2 39% Parks and Recreation Payroll 19,171.7 8,664.6 45% 21,081.9 8,668.8 41% Supplies & Services 6,556.9 2,087.6 32% 6,198.0 2,087.5 34% Capital Outlay 79.1 108.7 137% 0.0 0.0 0% Interdepartmental 1,301.7 644.9 50% 1,301.7 650.8 50% Total 27,109.4 11,505.8 42% 28,581.7 11,407.1 40% CIP Transfers 4,375.9 346.1 8% 695.2 9.0 1% Total 4,375.9 346.1 8% 695.2 9.0 1% Total General Fund Expenditures 153,852.9 72,704.1 47% 155,233.4 66,683.1 43% Information Technology* Payroll 2,298.9 1,039.2 45% 2,230.4 1,082.3 49% Supplies & Services 2,726.0 1,014.7 37% 2,306.9 764.2 33% Interdepartmental 12.9 6.4 50% 12.9 6.4 50% Total 5,037.8 2,060.3 41% 4,550.2 1,852.9 41% * Non-General Fund: budgeted as internal service fund in Fund 785 D. GENERAL FUND APPROPRIATIONS REQUESTS The following are General Fund expenditure appropriation requests totaling $3,129,000. The proposed adjustments address identified needs and reflect updated projections, enabling the City to maintain balanced operations while adapting to changing conditions. 171 City of South San Francisco Page 10 of 14 • City Attorney $800,000 ▪ Litigation Expenses - $765,000 ▪ Labor Negotiation - $35,000 • City Clerk $79,000 ▪ Additional Election ballot measure for November election - $79,000 • City Manager’s Office $360,000 ▪ Abandoned/Derelict Vessel Removal - $150,000 ▪ Unfreeze of Administrative Assistant I position - $60,000 ▪ Bond Counsel for Community Facilities District development - $150,000 • Economic and Community Development $75,000 ▪ Bio 2025 increase back to original budget - $75,000 • Finance ($90,000) ▪ Reallocate Bond Counsel original budget to CMO - ($90,000) • Fire Department $950,000 ▪ Contracts for Fire Plan Reviews (offset by higher revenue)- $400,000 ▪ Overtime due to mutual aid support (offset by reimbursement)- $550,000 • Human Resources $40,000 ▪ Additional contract services Employee Relations - $40,000 • Library $38,000 ▪ Grand Library Wireless Access Point Replacement - $6,000 ▪ Peninsula Libraries Automated Network service increase - $18,000 ▪ LPR Digital media software renewal - $4,000 ▪ Envisionware maintenance and upgrades - $7,000 ▪ Patron Chromebook management software - $3,000 ▪ Unfreeze 0.69 part-time hourly FTEs with no fiscal impact in FY2024-25, as there is sufficient salary savings in the Library to fund this increase. Positions: o 0.20 FTE - Library Assistant I o 0.25 FTE - Library Clerk o 0.09 FTE - Librarian II o 0.06 FTE - Librarian I o 0.04 FTE - Library Page o 0.05 FTE - Office Specialist 172 City of South San Francisco Page 11 of 14 • Parks and Recreation Department $17,000 ▪ Uniforms - budget amount has not been adjusted to account for inflation. - $17,000 • Public Works $860,000 ▪ Contracts for Public Works Plan Reviews (offset by revenue)- $860,000 This is a revision of $310,000 to the amount originally presented to the budget sub- committee based on significant permit activity which occurred in early January. The ongoing fiscal impact to the General Fund of the proposed mid-year budget requests beyond FY2024-25 is estimated at $1,152,000 in supplies and professional services. This increase is primarily attributable to additional plan review support across multiple departments. Notably, these costs are offset by corresponding revenues generated from the services provided, ensuring minimal net impact on the General Fund. Additionally, there is a $610,000 increase in payroll expenses. This is primarily an increase in the Fire Department’s overtime, being offset with mutual aid funding. Finally, there is a 1.0 FTE increase in the City Manager’s office ($60,000 in the current fiscal year) with an ongoing expense of $160,000. E. NON-GENERAL FUND APPROPRIATIONS REQUEST The following are the additional non-General Fund appropriations requests totaling ($1,460,000) from various sources. • Measure W Sales Tax Fund (101) ($1,500,000) ▪ Elimination of Transfer Out to the General Fund - ($3,000,000) ▪ Decrease in budgeted sales tax revenue, which aligns with the City’s sales tax consultant’s revised projection - $1,500,000 • Information Technology Internal Service Fund (785) $40,000 ▪ Overtime Budget - $14,000 ▪ Standby Pay Budget - $26,000 F. ADDITIONAL ADJUSTMENT - UTILTIES To address rising utility costs, we are adjusting utility budgets across all funds to reflect recently implemented rate increases. These adjustments ensure that sufficient funding is allocated to cover the higher expenses for electricity, gas, and water required to maintain City operations and services. By aligning the budget with current utility rates, we ensure that financial projections accurately reflect the true cost of operations. Table 3 below shows the recommended adjustment by fund. 173 City of South San Francisco Page 12 of 14 Table 3. Recommended Increase in Utilities by Fund Fund (in thousands) Electric/Gas Water Total General Fund $951.0 $152.0 $1,103.0 West Park Maint Dist 3 13.0 44.0 57.0 Stonegate Ridge Maint 1.0 5.0 6.0 West Park Maint Dist 1&2 2.0 4.0 6.0 Special Tax Levy B (CFD) 0.0 111.0 111.0 Sewer Enterprise Fund 657.0 0.0 657.0 Parking District Fund 160.0 1.0 161.0 Storm Water Fund 4.0 0.0 4.0 Total $1,788.0 $317.0 $2,105.0 G. MID-YEAR CAPITAL IMPROVEMENT PLAN REQUEST (CIP) The following are additional CIP project appropriation requests, with their corresponding funding sources, amounting to ($2,300,000): 1. Linden Park (Existing project pk2305) $2,000,000 Funding Source: $1 million Park Construction Fund (806), $1 million Developer Contributions The increase covers construction costs with the expectation that the contract for construction will be awarded in FY 2024-25. 2. Willow Gardens Park (New project) $300,000 Funding Source: $300,000 Park Construction Fund (806) Upgrades and improvements to playlots at Willow Gardens Park. II. RESERVES OVERVIEW & CONSIDERATIONS Table 4. Projected City Reserves Summary as of 06-30-2025 Reserve Amount (in millions) General Reserves (20%) $29.7 Pension Stabilization Reserves 5.8 Infrastructure Reserves 6.7 Total Reserve Levels $42.2 Available Unassigned GF Fund Balance 34.8 FY 2024-25 Projected Deficit (6.9) Reserves & Surplus Fund Balance $70.1 Table 5 below shows the impact of the General Fund budget for FY 2024-25, the effect of year- 174 City of South San Francisco Page 13 of 14 to-date budget amendments already approved by Council, the mid-year appropriations requests and revenue updates detailed in this report. The recommended revenue and expenditure budget updates are projected to result in a deficit of approximately $7.0 million. Table 5. Projected General Fund Revenue and Expenditure Summary (in millions) Reserve for Encumbrances rollover $7.8 Adopted Budget Shortfall (8.0) - FY2024-25 Net Budget Adjustments (8.1) + Mid-Year Revenue Adjustments 5.7 - Mid-Year Appropriation Requests (4.2) Total Adjustments $ (14.7) FY2024-25 Projected Deficit $ (6.9) As shown in Table 5, the City experiences an annual rollover of unspent purchasing authority, referred to as the encumbrance rollover. Historically, this amount has averaged approximately $7.5 million. The encumbrance rollover is a routine City process designed to account for contracts or other multi-year initiatives that extend beyond the current fiscal year. This practice ensures continuity of funding for ongoing commitments and aligns with the City’s financial management policies. The practice of encumbrances rollover is a major contributing factor to the General Fund experiencing a year over year surplus. Since the rollovers are unspent funds, this means that at year-end, General Fund actual revenues less its actual expenditures might have a break-even result instead of a deficit as projected in Table 5, which assumes all encumbered funds are fully expended. Staff will continue to monitor encumbrance levels and evaluate their impact as part of the ongoing budget review process to ensure fiscal stability and accurate forecasting. Conclusion In general, this mid-year is good news, however, the projected deficit is broadly unchanged in the General Fund. The Measure W sales tax fund is made whole, with those funds retained for future use. Additionally, for departments with requests for additional expenditures, the majority of the additional budget appropriations are offset by an increase in projected revenue, resulting in a positive or no impact to the bottom line. The macro-economic trends are uncertain and at the micro level for the City, some revenues are up, while others are in decline, making projections more uncertain. However, staff remains cautiously optimistic and believe the revenue streams in decline will level off somewhat from the current continued downward trajectory, particularly in TOT and sales tax. As always, Finance has 175 City of South San Francisco Page 14 of 14 communicated to the other departments to close purchase orders for completed projects, review existing encumbrances, and use salary savings from vacancies to monitor department expenditures. The City will continue to face significant fiscal challenges that require careful planning. When staff developed the FY 2024-25 adopted budget, departments had taken a 5% (~$6M) reduction to get us down to the current deficit position. Over $4 million of the 5% reduction was a one-time saving that may not be available in the upcoming year. Further, rising utility costs, driven by rate increases, pose a growing burden on operational budgets. Similarly, Unfunded Actuarial Liability (UAL) pension payments are expected to continue to increase in the near term, further straining financial resources. Healthcare costs for employees are also projected to climb due to rising premiums and healthcare service costs . For all three of these cost areas, the City has a limited ability to influence or control the increased costs and must seek relief elsewhere. Additionally, deferred maintenance on City facilities and infrastructure continues to accumulate, necessitating future investments to prevent further deterioration. These pressures underscore the importance of balancing immediate budgetary needs with strategic planning for fiscal sustainability. The City has healthy financial reserves, as well as an unassigned fund balance available in the General Fund which can be used to fund the short-term shortfall. Staff will continue to closely monitor the revenue and expenditure status in the coming months. Finance will evaluate the revenue enhancement options and cost cutting measures that can help to achieve long -term fiscal sustainability. Staff will incorporate the findings into the FY 2025-26 budget preparation. Staff recommends City Council adopt the resolution acknowledging the mid-year financial update for FY 2024-25 and approving the proposed budget amendments for FY 2024-25 as reviewed by the Budget Standing Committee. 176 Attachment 2 FY 2024-25 General Fund Proposed Budget Adjustments (in millions) Actual as of 12/31/24 Adopted Budget Encumb. Carry- Fwrd Approved Budget Adjustment Per Council Action Adjusted Budget Proposed Mid-Year Adjustment Proposed Amended Budget Revenues Taxes Property Tax $30.3 $50.2 - - $50.2 $6.9 $57.1 Sales Tax 7.2 23.2 - - 23.2 (2.0)21.2 Transient Occupancy Tax 6.6 14.5 - - 14.5 0.3 14.8 Other Tax 2.4 6.7 - - 6.7 1.0 7.7 Franchise Fees 1.4 6.2 - - 6.2 - 6.2 License and Permits Building 3.4 9.0 - - 9.0 (1.0)8.0 Fire 1.4 2.3 - - 2.3 0.6 2.9 Public Works 1.3 1.8 - - 1.8 0.9 2.7 Other 0.0 - - - - - - Fines & Forfeitures 0.1 0.9 - - 0.9 - 0.9 Intergovernmental 1.9 2.7 - 1.1 3.7 0.6 4.3 Charges for Services Planning 0.7 0.4 - - 0.4 - 0.4 Fire 2.4 3.7 - - 3.7 0.2 3.9 Parks & Recreation 1.8 3.4 - 0.0 3.4 - 3.4 Police 0.6 1.1 - - 1.1 - 1.1 Other 0.0 0.0 - 0.0 0.0 - 0.0 Inter-Fund Admin Charge 1.0 2.0 - - 2.0 - 2.0 Use of Money & Property 2.6 4.5 - - 4.5 1.2 5.7 Other Revenues 0.4 0.3 - - 0.3 0.0 0.3 Transfers In 0.5 4.7 - 0.7 5.3 (3.0)2.3 TOTAL REVENUES $66.0 $137.4 - $1.7 $139.1 $5.7 $144.8 Expenditures City Attorney $0.8 $1.5 - - $1.5 $0.8 $2.3 City Clerk 0.5 1.3 - - 1.3 0.1 1.4 City Council 0.1 0.3 - - 0.3 - 0.3 City Manager 1.5 3.9 0.0 - 3.9 0.4 4.3 City Treasurer 0.0 0.2 - - 0.2 - 0.2 Finance 1.6 3.9 0.4 - 4.3 (0.1)4.2 Human Resources 1.4 2.7 0.2 - 3.0 0.0 3.0 Non expense/Dept 1.4 1.9 0.3 - 2.2 - 2.2 Econ & Comm Develop 4.1 8.9 2.7 - 11.6 0.1 11.7 Fire 17.9 36.4 0.6 0.1 37.1 1.0 38.1 Library 3.5 8.9 0.0 0.1 9.0 0.0 9.0 Parks and Recreation 11.4 26.3 2.2 0.0 28.6 0.9 29.5 Police 17.4 38.2 0.0 0.1 38.3 0.0 38.3 Public Works 4.9 11.1 1.3 1.0 13.4 1.0 14.4 CIP 0.0 - - 0.7 0.7 - 0.7 TOTAL EXPENDITURES $66.7 $145.4 $7.8 $2.0 $155.2 $4.2 $159.5 Revenue in excess of Expenditures (0.7) (8.0) (7.8) (0.3) (16.1)1.4 (14.7) Information Technology*1.9 4.3 0.3 0.0 4.6 0.0 4.6 * Non-General Fund: budgeted as internal service fund in Fund 785 177 Attachment 3 FY2024-25 Mid-Year (Expense Requests) Dept Funding Source Duration Description of Item/Service Costs +/(-) Justification/Purpose CITY ATTORNEY General Fund One-time Legal Services 35,000$ Additional Attorney Services - Labor negotiations CITY ATTORNEY General Fund One-time Legal Services 765,000 Expected budget for current litigation, mediation. CITY CLERK General Fund One-time Election Services 79,000 Estimated November election cost with ballot measure is $221,000 - additional funding required to cover complete cost of election. CITY MANAGER General Fund One-time Abandoned/Derelict Vessel Removal 150,000 Removal of these vessels is critical for public health and safety. Will be pursuing grants to help offset additional costs. CITY MANAGER General Fund Ongoing Administrative Assistant I 60,000 Operational need to fill vacant/unfunded position, We need to fill this position to provide operational coverage CITY MANAGER General Fund One-time Bond Council 150,000 For CFD CITY MANAGER General Fund Ongoing Utility Adjustment (1,200) Expense assigned to another department. ECD General Fund One-time BIO 2025 75,000 Budget was reduced by 50% or $75,000 in this fiscal year. Staff will continue a sponsorship program to fund the cost of the booth and an event. Last year, staff raised $18,500 for sponsorships and we hope to continue sponsorships this year. With the additional funding, as Boston will be more expensive logistically, it would be less of a challenge to deliver a successful conference exhibit booth and outside stakeholder event. In addition, the local cluster is seeing some significant challenges with market conditions and a change in the federal administration, which may put additional strain on the local industry. It is becoming even more meaningful for the City to support the biotech industry, especially in our competitors backyard. ECD General Fund Ongoing Utility Increase 17,000 Due to an increase in the utility rate. FINANCE General Fund One-time Bond Council Offset (90,000) Original Budget location FIRE General Fund One-time Permit Tech And Plan Review Services 400,000 Plan check review has increased and is exceeding current staffing capabilities to process in a timely manner, meeting the expectations of our customers. This request will allow us to reduce plan review timeframes by outsourcing plan reviews and align us with other city departments. This mid-year request is expected to carry us through the remainder of the fiscal year. This funding is intended to be cost neutral as it is offset by the revenue received from the permit fees collected for this service. FIRE General Fund One-time Overtime 550,000 Fire is already at 98% of their budgeted overtime. This anticipated overage is due in part to the City’s response to mutual aide both locally and nationally. Since those costs are recoverable, the adjustment to increase revenue can be used to increase the Overtime budget with no net impact to the general fund. Staff recommend an increase of $550,000 in both OT and mutual aide revenue, resulting in no net change to the General Fund. HUMAN RESOURCES General Fund One-time Personnel Investigations 40,000 Additional funding requested due to higher than anticipated costs/volume Page 1178 Attachment 3 FY2024-25 Mid-Year (Expense Requests) Dept Funding Source Duration Description of Item/Service Costs +/(-) Justification/Purpose IT Information Technology Ongoing Overtime 14,000 IT provides after hour support for all departments and respond to any network issues. Also provide support for all meetings and events including Council Meetings, Planning Commissions. This was not included in the budget. IT Information Technology Ongoing Standby Pay Expense 26,000 One IT tech is on-call every week and are required to be on stand-by to respond to after hour calls. This was not included in the budget.. LIBRARY General Fund One-time Grand Library Wireless Access Points Replacement 6,000 Library system-wide replacement of end-of-life equipment LIBRARY General Fund Ongoing Peninsula Libraries Automated Network Service Increases 18,000 Increases in the number of resources connected to the PLAN network as a result of the move to the new main library; delivery cost increases due to community's increased usage of library collections LIBRARY General Fund Ongoing Adobe Creative Cloud Renewal 4,000 LPR Digital media lab software renewal LIBRARY General Fund Ongoing Envisionware maintenance and upgrades at New Main Library and Grand Library 7,000 Envisionware maintenance and upgrades for a variety of library equipment, including copiers and payment stations. LIBRARY General Fund Ongoing Google Workspace Software Renewal 3,000 Software to manage use of Chromebooks by library patrons; allows IT Department to push out updates, works with laptop vending software; allows CLC staff to assign Chromebook LIBRARY General Fund Ongoing Utility Increase 1,200 Due to an increase in the utility rate. NON-DEPT Measure W One-time Measure W Transfer (3,000,000) Eliminate transfer from Measure W. PARKS & REC General Fund Ongoing Clothing & Personal Expenditure 17,000 Budgeted amount has only increased by 5% over the past 7 years. Requests for increases have not been submitted as the division had been understaffed up to 50% at times. Two reasons to consider for justification is that the division is now 80% staffed as well as a new contract with uniform company with updated pricing. Adjustment amount is for this FY. New year request will be made for on-going cost increase(s). PARKS & REC General Fund Ongoing Utility Increase 895,000 Due to an increase in the utility rate. PARKS & REC West Park Maint Dist 3 Ongoing Utility Increase 57,000 Due to an increase in the utility rate. PARKS & REC Stonegate Ridge Maint Ongoing Utility Increase 6,000 Due to an increase in the utility rate. PARKS & REC West Park Maint Dist 1&2 Ongoing Utility Increase 6,000 Due to an increase in the utility rate. PARKS & REC Special Tax Levy B (CFD)Ongoing Utility Increase 111,000 Due to an increase in the utility rate. POLICE General Fund Ongoing Utility Increase 16,000 Due to an increase in the utility rate. Page 2179 Attachment 3 FY2024-25 Mid-Year (Expense Requests) Dept Funding Source Duration Description of Item/Service Costs +/(-) Justification/Purpose PUBLIC WORKS General Fund One-time Permit Tech And Plan Review Services 860,000 Plan check review has increased and is exceeding current staffing capabilities to process in a timely manner, meeting the expectations of our customers. This request will allow us to reduce plan review timeframes by outsourcing plan reviews and align us with other city departments. This mid-year request is expected to carry us through the remainder of the fiscal year. This funding is intended to be cost neutral as it is offset by the revenue received from the permit fees collected for this service. PUBLIC WORKS General Fund Ongoing Utility Increase 175,000 Due to an increase in the utility rate. PUBLIC WORKS Sewer Enterprise Fund Ongoing Utility Increase 657,000 Due to an increase in the utility rate. PUBLIC WORKS Parking District Fund Ongoing Utility Increase 161,000 Due to an increase in the utility rate. PUBLIC WORKS Storm Water Fund Ongoing Utility Increase 4,000 Due to an increase in the utility rate. Expenses Funding Sources Yes (ongoing)Yes (one-time)YES Total General Fund $ 1,212,000 $ 3,020,000 $ 4,232,000 Measure W - (3,000,000) (3,000,000) Information Technology 40,000 - 40,000 West Park Maint Dist 3 57,000 - 57,000 Stonegate Ridge Maint 6,000 - 6,000 West Park Maint Dist 1&2 6,000 - 6,000 Special Tax Levy B (CFD) 111,000 - 111,000 Sewer Enterprise Fund 657,000 - 657,000 Parking District Fund 161,000 - 161,000 Storm Water Fund 4,000 - 4,000 Total Yes (all funds) $ 2,254,000 $ 20,000 $ 2,274,000 ` Page 3180 Attachment 4 FY2024-25 Mid-Year (Revenue Amendments) Dept Fund Description of Item/Service Costs +/(-) Justification/Purpose Non-Dept GF General Fund 100 Property Tax - ERAF 1,000,000 Revision from the County, from $4M to $5M Non-Dept GF General Fund 100 Property Tax - Former RDA 3,100,000 Revision from the County & staff review, from $11M to $14.1M Non-Dept GF General Fund 100 Property Tax - In Lieu of VLF 2,800,000 Adjustment to improved accounting procedures, from $7M to $9.8M Non-Dept GF General Fund 100 Sales Tax (2,000,000) Revision from Sales Tax Consultant from $22.6 to $20.6M Non-Dept GF General Fund 100 Business License Tax 1,000,000 Update due to Measure passing. Full amount will likely follow a collection program which will result in some of the new revenue being delayed to the next fiscal year. Further, much of the new funds are tied to contractors on large projects and as noted below, Building is expecting some delay on that. Non-Dept GF General Fund 100 Transient Occupancy Tax 336,000 Days Inn and Remanda Inn paying back taxes. Was not budgeted. Non-Dept GF General Fund 100 Rental Revenue 1,204,000 Back payment on contracted. Was not budgeted. Non-Dept GF General Fund 100 Measure W Transfer (3,000,000) Elimnate transfer from Measure W. Non-Dept Not GF Measure W 101 Measure W (1,500,000) Revision from Sales Tax Consultant from $16M to $14.5M ECD General Fund 100 BIO 2025 15,000 projected sponsership ECD General Fund 100 Rev Adjustment (1,000,000) Inspection fees are at 30% of budget through December. This assumption is that revenues will return to expectations in the remainder of the year but not pick up to cover the shortfall thus far. Staff know of two large projects that could come through which would bump this revenue up but can't estimate the timing. FIRE General Fund 100 Revenue Increase 600,000 Through Dec. revenue is over 90% of projection. This increase is roughly 50% of the original budget, an estimate of activity returning to prior expectations. FIRE General Fund 100 Mutual Aide Support 550,000 Based on note above. FIRE General Fund 100 MidiCaid contractors 395,000 Based on current plus $350,000 monthly for remaining months. FIRE General Fund 100 GEMT (200,000) 10% reduction in GEMT (prior year). PW-ENG General Fund 100 Revenue Increase 860,000 Through Dec. revenue is over 70% of projection. This increase assumes activity remains elevated through the year. Requests by Department: (in thousands) YES (ONGOING)YES (One-time)Total Requests Non-Dept GF 5,900,000 (1,460,000) 4,440,000 ECD - (985,000) (985,000) FIRE - 1,345,000 1,345,000 PW-ENG - 860,000 860,000 Total GF 5,900,000 (240,000) 5,660,000 Measure W (1,500,000) - (1,500,000) 181 Attachment 5 New Project Funding Source Title Project Name Justification Project Description Amount Requested Consequence (If not funded, what happens?) No Park Construction Fees Linden Park Project The increase covers construction costs with the expectation that the contract for construction will be awarded in FY2024-25. Linden Park Project $ 1,000,000 No Developer Contributions Linden Park Project The increase covers construction costs with the expectation that the contract for construction will be awarded in FY2024-25. Linden Park Project $ 1,000,000 Yes Park Construction Fees Willow Gardens Park Improvement Improvements are needed to Willow Gardens Playground North and South. Planned improvements include replacement and addition of park amenities. This site is within the most park-poor neighborhoods in the City. Willow Gardens Park Project $ 300,000 Increased deferred maintenance, fewer opportunities for outdoor recreation in Sunshine Gardens / Willow Gardens. Funding Source Yes Park Construction Fees 1,300,000 Developer Contributions 1,000,000 Total Funding Requests $2,300,000 FY 2024-25 Mid-Year CIP Requests 182 Attachment 6 Fund Title FY 2025 Beginning Fund Balance FY 2025 Adopted Budget Revenue FY 2025 Adopted Budget Expenditure FY 2025 Approved Adjustments Mid-Year Proposed Changes FY 2025 Projected Ending Fund Balance 100 GENERAL FUND 42,576 137,421 (145,441) (8,057) 1,428 27,927 101 MEASURE W 20,724 16,000 (16,368) (9,840) 1,500 12,016 Total GENERAL FUND 63,300 153,421 (161,810) (17,896) 2,928 39,943 201 AMERCIAN RESCUE PLAN ACT FUND ------ 205 AFFORDABLE HOUSING TRUST FUND 550 - (244) (22)- 284 206 PARK-IN-LIEU ZONE 1 ------ 207 PARK-IN-LIEU ZONE 2 76 ---- 76 208 PARK-IN-LIEU ZONE 3 ------ 209 PARK IN-LIEU ZONE 4 984 -- (487)- 497 210 GAS TAX FUND 544 2,100 (1,635) (403)- 606 211 MEASURE A-1/2 TRANSPORTATION SALES TAX 4,932 2,106 (2,181) (2,621)- 2,236 212 ROAD MNTC & REHAB (SB1) 1,593 1,696 (900) (1,842)- 547 213 SMC MEASURE W 1/2 CENT SALES TAX 1,712 974 (1,900) (374)- 413 222 COMMUNITY DEVELOPMENT BLOCK GRANT (22) 761 (556) (251)- (68) 231 WEST PARK MAINT DIST 3 464 1,058 (896) (200) (57) 369 232 STONEGATE RIDGE MAINT 1,996 354 (367) (12) (6) 1,964 233 WILLOW GARDENS MAINT 497 116 (132) (50)- 431 234 WEST PARK MAINT DIST 1&2 1,943 691 (768) (200) (6) 1,660 236 OP CFD SPECIAL TAX B (FOR CITY) 231 200 (200)- (111) 120 241 CITY HOUSING FUND 3,697 182 (546) (28)- 3,305 250 SOLID WASTE REDUCTION 819 345 (596) (292)- 276 260 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 1 160 (160)-- 1 270 DVLPR FUNDED PLANNING & ENGINR 767 1,594 (1,076) (782)- 502 280 CITY PROGRAMS SPECIAL REV FUND 18,070 - (321) (1,389)- 16,360 290 TRANSIT STATION ENHANCEMENT IN-LIEU FEE 2,903 ---- 2,903 Total SPECIAL REVENUE 41,759 12,337 (12,479) (8,953) (180) 32,484 461 DEBT SERVICE FUND LEASE REVENUE BONDS - 13,232 (13,232)--- Total DEBT SERVICE -13,232 (13,232) --- 510 CAPITAL IMPROVEMENTS 27,213 8,029 (8,029) 354 - 27,566 513 CAPITAL INFRASTRUCTURE RESERVE FUND 10,995 - 562 (4,272)- 7,285 514 OYSTER POINT DEVELOPMENT 36 ---- 36 515 CAPITAL IMPROVEMENTS NEW POLICE STATION 110 140 (140)-- 110 516 CAPITAL IMPROVEMENTS CIVIC CAMPUS PHASE 990 -- 222 - 1,212 517 CAPITAL IMPR STREET PAVEMENT BOND FUNDED ----- 518 CAPITAL IMPR SOLAR ROOFS BOND FUNDED 1,710 ---- 1,710 519 CAPITAL IMPR CIVIC CAMPUS BOND FUNDED 1,449 - (960)-- 489 522 CAPITAL IMPR OMP BALLFIELD BOND FUND 827 ---- 827 523 CAPITAL IMPR OMP PLAYGROUND BOND FUNDED 2,200 ---- 2,200 524 CAPITAL IMPR AQUATICS CENTER BOND FUNDED 8,311 - (261)-- 8,050 525 CAPITAL IMPR COLMA CREEK BRIDGE REPLACE 1,500 ---- 1,500 Total CAPITAL FUNDS 55,341 8,169 (8,828) (3,697) - 50,985 710 SEWER ENTERPRISE FUND 20,631 32,501 (15,272) (3,153) (657) 34,051 720 PARKING DISTRICT FUND 3,227 900 (1,310) (50) (161) 2,606 740 STORM WATER FUND 1,746 1,557 (2,435) (251) (4) 613 Total PROPIETARY FUNDS 25,604 34,959 (19,017) (3,454) (822) 37,269 781 CITY SERVICE FUND 62 2,718 (2,619)-- 161 782 SELF INSURANCE FUND 2,395 5,300 (7,135)-- 560 783 BENEFITS FUND 1,045 15,952 (15,410)-- 1,587 784 EQUIPMENT REPLACEMENT 6,544 2,570 (1,460) (4,632)- 3,021 785 INFORMATION TECHNOLOGY 2,681 3,945 (4,274) (276) (40) 2,036 786 PEG EQUIPMENT & ACCESS 906 130 (25)-- 1,011 Total INTERNAL SERVICE FUNDS 13,631 30,615 (30,923) (4,909) (40) 8,374 730 SEWER CAPACITY CHARGES 13,608 1,300 (4)-- 14,904 805 PARK LAND ACQUISITION FEE 3,120 -- (2,999)- 121 806 PARK CONSTRUCTION FEE 11,023 - (650) (546) (1,300) 8,526 810 E. OF 101 SEWER IMPACT FEES FUND 6,122 - (1,704)-- 4,419 820 E. OF 101 TRAFFIC IMPACT FEES 15,142 - (204) (10,317)- 4,621 821 PUBLIC SAFETY IMPACT FEE 1,098 - (442) (104)- 553 822 BICYCLE AND PEDESTRIAN IMPACT FEE FUND 253 -- (157)- 96 823 COMMERCIAL LINKAGE IMPACT FEE 13,337 - (713) (941)- 11,683 824 LIBRARY IMPACT FEES FUND 44 ---- 44 825 CITYWIDE TRANSPORTATION IMPACT FEE 10,727 - (2,250) (8,643)- (166) 827 PUBLIC ARTS-IN-LIEU FEE FUND 462 - (184)-- 279 830 CHILD CARE IMPACT FEES FUND 2,330 - (4)-- 2,326 840 OYSTER POINT INTERCHANGE IMPACT FEES FUND 30 ---- 30 Total IMPACT FEE FUNDS 77,297 1,300 (6,153) (23,707) (1,300) 47,436 Total ALL FUNDS 276,932 267,263 (265,674) (62,617) 586 216,492 City of South San Francisco Projected Fund Balances - FY 2025 (in thousands ) 183 FY 2024-25 Mid-YearFinancial Update Presentation to City Council Karen Chang, Director of Finance FEBRUARY 12, 2025 184 AGENDA 1 FY 2024-25 Financial Update (Mid-Year) 2 Reserve & Other Considerations 3 5-Year Projection 22 4 Q&A 185 GF Revenue and Expenditure Mid-Year Summary 1FY 2024-25 Financial Update 3 Reserve for Encumbrances rollover $7.8 Adopted Budget Shortfall $(8.0) -FY 2024-25 Net Budget Adjustments (8.1) +Mid-Year Revenue Adjustments 5.7 -Mid-Year Appropriation Requests (4.2) Total Adjustments $(14.7) FY 2024-25 Projected Deficit $(6.9) 186 FY 2024-25 General Fund Adjusted Budget -Revenues FY 2024-25 Budgeted Revenues = $139.1 million Total Receipts through December 31 = $66.0 million (47%) 4 REVENUES FY 2023-24 FY2024-25 Recommended (in millions)Adjusted Budget Actuals as of 12/31/2023 Percent of Budget Adjusted Budget Actuals as of 12/31/2024 Percent of Budget Mid-Year Adjustments Property Tax $48.0 $26.2 55%$50.2 $30.3 60%$6.9M $57.1M Sales Tax $23.4 $7.9 34%$23.2 $7.2 31%-2.0M 21.2M TOT $14.9 $5.7 38%$14.5 $6.6 46%0.3M 14.8M Other Taxes $7.0 $2.1 30%$6.7 $2.4 36%1.0M 7.7M Franchise Fees $4.6 $1.3 28%$6.2 $1.4 23%0.0M 6.2M Licenses & Permits $16.9 $7.6 45%$13.2 $6.2 47%0.5M 13.6M Intergovernmental $4.4 $2.3 53%$3.7 $1.9 50%0.6M 4.3M Service Charges $8.2 $4.7 57%$8.5 $5.4 64%0.2M 8.7M All Other Revenues*$7.0 $3.0 42%$7.6 $4.1 54%1.2M 8.9M Transfers In $8.7 $0.8 9%$5.3 $0.5 10%-3.0M 2.3M TOTAL $143.1 $61.5 43%$139.1 $66.0 47%$5.7M $144.8M 1FY 2024-25 Financial Update * Includes Fines & Forfeitures, Inter-Fund Admin Charge, Use of Money & Property, and Other Revenues. 187 FY 2024-25 Mid-year Revenue Adjustment Summary 5 1FY 2024-25 Financial Update Requests by Department: (in thousands) YES (ONGOING)YES (One-time)Total Requests Non-Dept GF $5,900 $(1,460)$4,440 ECD -(985)(985) FIRE -1,345 1,345 PW-ENG -860 860 Total GF $5,900 $(240)$5,660 Measure W $(1,500)-$(1,500) 188 Additional GF Revenue Mid-year Request Economic and Community Development ($985,000) ‒Building Permit Fee Decrease $(1,000,000) ‒Donations for Bio Conference 2025 15,000 Fire Department $1,345,000 –Paramedic Service Fee Increase $195,000 –Fire Plan Check Fee 600,000 –Mutual Aide Support Reimbursement 550,000 Public Works $860,000 –Engineering Permit Fee $860,000 6 1FY 2024-25 Financial Update 189 FY 2024-25 General Fund Adjusted Budget -Expenditures FY 2024-25 Budgeted Expenditures = $155.2 million Total Expenditures through December 31 = $66.7 million (43%) 7 EXPENDITURES FY 2023-24 FY2024-25 Recommended (in millions)Adjusted Budget Actuals as of 12/31/2023 Percent of Budget Adjusted Budget Actuals as of 12/31/2024 Percent of Budget Mid-Year Adjustments City Attorney $1.1 $0.5 48%$1.5 $0.8 56%$0.8M $2.3M City Clerk 1.3 0.5 37%1.3 0.5 39%0.1M 1.4M City Council 0.3 0.1 49%0.3 0.1 32%0.0M 0.3M City Manager 5.0 1.7 33%3.9 1.5 38%0.4M 4.3M City Treasurer 0.1 0.1 42%0.2 0.0 22%0.0M 0.2M Finance 4.5 1.5 33%4.3 1.6 36%(0.1)M 4.2M Human Resources 3.0 1.2 41%3.0 1.4 47%0.0M 3.0M Non-Expense/Dept 1.9 1.1 57%2.2 1.4 65%0.0M 2.2M 1FY 2024-25 Financial Update 190 FY 2024-25 General Fund Adjusted Budget -Expenditures 8 EXPENDITURES FY 2023-24 FY2024-25 Recommended (in millions)Adjusted Budget Actuals as of 12/31/2023 Percent of Budget Adjusted Budget Actuals as of 12/31/2024 Percent of Budget Mid-Year Adjustments ECD $12.4 $5.3 43%$11.6 $4.1 35%$0.1M $11.7M Fire 33.6 19.9 59%37.1 17.9 48%1.0M 38.1M Library 8.3 3.9 48%9.0 3.5 39%0.0M 9.0M Parks & Rec 27.1 11.5 42%28.6 11.4 40%0.9M 29.5M Police 37.0 20.2 55%38.3 17.4 46%0.0M 38.3M Public Works 13.8 4.8 35%13.4 4.9 37%1.0M 14.4M CIP 4.4 0.3 8%0.7 0.0 1%0.0M 0.7M Total $153.9 $72.7 47%$155.2 $66.7 43%$4.2M $159.5M 1FY 2024-25 Financial Update 191 FY 2024-25 Mid Year Expenditure Request Summary 9 1FY 2024-25 Financial Update Funding Sources (thousands)(ongoing)(one-time)Total General Fund $1,212*$3,020 $4,232 Measure W -(3,000)(3,000) Information Technology 40 -40 Total $1,252 $20 $1,272 *Includes utilities 192 Additional GF Appropriations Request City Attorney $800,000 –Litigation Expenses $765,000 –Labor Negotiation 35,000 City Clerk $79,000 –Election ballot measure for November election $79,000 City Manager’s Office $360,000 –Abandoned/Derelict Vessel Removal $150,000 –Unfreeze of Administrative Assistant I position 60,000 –Bond Counsel for Community Facilities District development 150,000 Economic & Community Development $75,000 ‒Bio 2025 increase back to original budget $75,000 10 1FY 2024-25 Financial Update 193 Additional GF Appropriations Request Finance ($90,000) –Reallocate Bond Counsel original budget to CMO ($90,000) Fire Department $950,000 –Contracts for Fire Plan Reviews (offset by higher revenue) $400,000 –Overtime due to mutual aide support (offset by reimbursement) 550,000 Human Resources $40,000 –Additional contract services $40,000 11 1FY 2024-25 Financial Update 194 Additional GF Appropriations Request Library $38,000 –Grand Library Wireless Access Point Replacement $6,000 –Peninsula Libraries Automated Network service increase 18,000 –LPR Digital media software renewal 4,000 –Envisionware maintenance and upgrades 7,000 –Patron Chromebook management software 3,000 –Unfreeze 0.69 part-time hourly FTEs with no fiscal impact in FY2024-25, as there is sufficient salary savings in the Library to fund this increase. Positions: o 0.20 FTE -Library Assistant I o 0.25 FTE -Library Clerk o 0.09 FTE -Librarian II o 0.06 FTE -Librarian I o 0.04 FTE -Library Page o 0.05 FTE -Office Specialist 12 1FY 2024-25 Financial Update 195 Additional GF Appropriations Request Parks & Recreation $17,000 –Uniforms -budget amount has not been adjusted to account for inflation. $17,000 Public Works $860,000 –Contracts for Public Works Plan Reviews (offset by revenue)$860,000 Utilities $1,103,000 –Parks and Recreation $895,000 –Public Works 175,000 –Economic and Community Development 17,000 –Police 16,000 –Library 1,200 –City Manager (1,200) 13 1FY 2024-25 Financial Update 196 Additional Non-GF Mid-Year Request 1. Measure W Sales Tax Fund (101) ($1,500,000) ‒Elimination of Transfer Out to the General Fund ($3,000,000) ‒Decrease in budgeted sales tax revenue, which aligns with the City’s sales tax consultant’s revised projection 1,500,000 2.Information Technology Internal Service Fund (785)$40,000 –Overtime Budget $14,000 –Standby Pay Budget 26,000 14 1FY 2024-25 Financial Update 197 FY 2024-25 Mid Year Expenditure Request Summary –Other Funds 15 1FY 2024-25 Financial Update Funding Source (in thousands)Electric/Gas Water Total West Park Maint Dist 3 $13.0 $44.0 $57.0 Stonegate Ridge Maint 1.0 5.0 6.0 West Park Maint Dist 1&2 2.0 4.0 6.0 Special Tax Levy B (CFD)0.0 111.0 111.0 Sewer Enterprise Fund 657.0 0.0 657.0 Parking District Fund 160.0 1.0 161.0 Storm Water Fund 4.0 0.0 4.0 Total $837.0 $165.0 $1,002 Ongoing Utilities 198 Mid-Year Capital Improvement Plan (CIP) Request 1. Linden Park (Existing project pk2305)$2,000,000 16 1FY 2024-25 Financial Update Funding Amount (in thousands) Current Funding Fed Grant –Land &Water Conservation Fund 830 State Grant -State of CA Budget Act 3,200 Park Land Acquisition Impact Fee 1,000 Park Land Construction Impact Fee 300 Sub-Total Current Funding 5,330 Proposed Increase Park Land Construction Impact Fee 1,000 Developer Contributions 1,000 Sub-Total Proposed Funding 2,000 Total 7,330 The increase covers construction costs with the expectation that the contract for construction will be awarded in FY2024-25. 199 Mid-Year Capital Improvement Plan (CIP) Request 2. Willow Gardens Park (New project)$300,000 ‒Funding Sources: $300,000 Park Construction Fund (806) ‒Upgrades and improvements to playlots at Willow Gardens Park. 17 1FY 2024-25 Financial Update 200 Projected GF Revenue and Expenditure Summary 2Reserve & Other Considerations 18 Reserve for Encumbrances rollover $7.8 Adopted Budget Shortfall $(8.0) -FY 2024-25 Net Budget Adjustments (8.1) +Mid-Year Revenue Adjustments 5.7 -Mid-Year Appropriation Requests (4.2) Total Adjustments $(14.7) FY 2024-25 Projected Deficit $(6.9) 201 Projected GF Unassigned F/B (As of June 30, 2025) 2Reserve & Other Considerations 19 Available Unassigned GF Fund Balance (FY 24)$34.8 FY 2024-25 Projected Deficit (6.9) Available GF Fund Balance (FY 25)$27.9 202 Financial Analysis –5 Year Projection 35 Year Projection 20 Revenues & Expenditures (in thousands) 2025 Adopted Budget 2025 Projected 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast Total Revenue $137,421 $152,580 $147,105 $150,906 $154,862 $158,865 Total Expenditures 145,441 159,465 157,428 162,533 167,530 173,712 Surplus/(Deficit)$ (8,020)$ (6,886)$(10,323)$(11,627)$(12,668)$(14,847) 203 5 Year Projection -Assumptions 35 Year Projection 21 FY 2025 Adopted-Included $3M from Measure W; Implement 5% (~$6.0M) expenditure reduction; FY 2025 Projected -Removed $3M from Measure W; includes preliminary mid- year adjustment FY 2026 Forecast -2.75% Revenue & expenditures; 10% medical; projected UAL; 5% attrition continue FY 2027 Forecast –2.75% Revenue & Expenditures; 7% medical; projected UAL; 5% attrition continue FY 2028-2029 Forecast –2.75% Revenue & Expenditures; 7% medical; projected UAL; 5% attrition continue; 204 QUESTIONS? 4Q&A 22205 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-137 Agenda Date:2/12/2025 Version:1 Item #:15a. Resolution accepting mid-year update for fiscal year ending June 30,2025,and approving proposed budget amendment for FY 2024-25 City Operating and Capital Improvement Program (CIP) budgets. WHEREAS,on June 12,2024,a resolution approving the Fiscal Year (“FY”)2024-25 budget was adopted by the City Council; and WHERAS, preliminary (unaudited) financial results for the first half of FY 2024-25 are available; and WHEREAS,additional appropriations are necessary to fund certain projects and/or programs for FY 2024-25; and WHEREAS,the availability of unrestricted funds have been identified within the City’s General Fund as a result of the audit for year ended June 30, 2024; and WHEREAS,on January 29,2025,the information related to the above was presented and accepted by the Budget Standing Committee at a public meeting. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby approves the revenue adjustments to the FY 2024-25 budget based upon the preliminary unaudited financial data available through December 31, 2024. BE IT FURTHER RESOLVED that the City Council approves the additional expenditure requests for FY 2024-25,as detailed in Attachments 1,2,and 3,and described in the report associated with this resolution and approves the appropriation of additional funds, thereby amending the FY 2024-25 expenditure budget. BE IT FURTHER RESOLVED that the fund balance and reserve categories presented in the report herein related to FY 2024-25 are designed for decision-making and informational purposes only for the City Council and are not intended to replace the reserve classifications supplied by GASB Statement 54 for governmental funds. BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to use professional judgment to make corrections to the adopted budget schedules as necessary to follow the intent of Council’s appropriation approval if any related numbers represented herein do not match. BE IT FURTHER RESOLVED that any adjustments to staffing levels,as detailed in the staff report and accompanying attachments herein are hereby approved,and the Director of Finance is hereby authorized to make commensurate budget adjustments, if necessary. City of South San Francisco Printed on 2/13/2025Page 1 of 2 powered by Legistar™206 File #:25-137 Agenda Date:2/12/2025 Version:1 Item #:15a. ***** City of South San Francisco Printed on 2/13/2025Page 2 of 2 powered by Legistar™207 Attachment 1 FY 2024-25 General Fund Proposed Budget Adjustments (in millions) Actual as of 12/31/24 Adopted Budget Encumb. Carry- Fwrd Approved Budget Adjustment Per Council Action Adjusted Budget Proposed Mid-Year Adjustment Proposed Amended Budget Revenues Taxes Property Tax $30.3 $50.2 - - $50.2 $6.9 $57.1 Sales Tax 7.2 23.2 - - 23.2 (2.0)21.2 Transient Occupancy Tax 6.6 14.5 - - 14.5 0.3 14.8 Other Tax 2.4 6.7 - - 6.7 1.0 7.7 Franchise Fees 1.4 6.2 - - 6.2 - 6.2 License and Permits Building 3.4 9.0 - - 9.0 (1.0)8.0 Fire 1.4 2.3 - - 2.3 0.6 2.9 Public Works 1.3 1.8 - - 1.8 0.9 2.7 Other 0.0 - - - - - - Fines & Forfeitures 0.1 0.9 - - 0.9 - 0.9 Intergovernmental 1.9 2.7 - 1.1 3.7 0.6 4.3 Charges for Services Planning 0.7 0.4 - - 0.4 - 0.4 Fire 2.4 3.7 - - 3.7 0.2 3.9 Parks & Recreation 1.8 3.4 - 0.0 3.4 - 3.4 Police 0.6 1.1 - - 1.1 - 1.1 Other 0.0 0.0 - 0.0 0.0 - 0.0 Inter-Fund Admin Charge 1.0 2.0 - - 2.0 - 2.0 Use of Money & Property 2.6 4.5 - - 4.5 1.2 5.7 Other Revenues 0.4 0.3 - - 0.3 0.0 0.3 Transfers In 0.5 4.7 - 0.7 5.3 (3.0)2.3 TOTAL REVENUES $66.0 $137.4 - $1.7 $139.1 $5.7 $144.8 Expenditures City Attorney $0.8 $1.5 - - $1.5 $0.8 $2.3 City Clerk 0.5 1.3 - - 1.3 0.1 1.4 City Council 0.1 0.3 - - 0.3 - 0.3 City Manager 1.5 3.9 0.0 - 3.9 0.4 4.3 City Treasurer 0.0 0.2 - - 0.2 - 0.2 Finance 1.6 3.9 0.4 - 4.3 (0.1)4.2 Human Resources 1.4 2.7 0.2 - 3.0 0.0 3.0 Non expense/Dept 1.4 1.9 0.3 - 2.2 - 2.2 Econ & Comm Develop 4.1 8.9 2.7 - 11.6 0.1 11.7 Fire 17.9 36.4 0.6 0.1 37.1 1.0 38.1 Library 3.5 8.9 0.0 0.1 9.0 0.0 9.0 Parks and Recreation 11.4 26.3 2.2 0.0 28.6 0.9 29.5 Police 17.4 38.2 0.0 0.1 38.3 0.0 38.3 Public Works 4.9 11.1 1.3 1.0 13.4 1.0 14.4 CIP 0.0 - - 0.7 0.7 - 0.7 TOTAL EXPENDITURES $66.7 $145.4 $7.8 $2.0 $155.2 $4.2 $159.5 Revenue in excess of Expenditures (0.7) (8.0) (7.8) (0.3) (16.1)1.4 (14.7) Information Technology*1.9 4.3 0.3 0.0 4.6 0.0 4.6 * Non-General Fund: budgeted as internal service fund in Fund 785 208 Attachment 2 Fund Source (in thousands) Electric/Gas Water Total West Park Maint Dist 3 $13.0 $44.0 $57.0 Stonegate Ridge Maint 1.0 5.0 6.0 Willow Gardens Maint 0.0 0.0 0.0 West Park Maint Dist 1&2 2.0 4.0 6.0 Special Tax Levy B (CFD) 0.0 111.0 111.0 City Housing Fund 0.0 0.0 0.0 Sewer Enterprise Fund 657.0 0.0 657.0 Parking District Fund 160.0 1.0 161.0 Storm Water Fund 4.0 0.0 4.0 Total $837.0 $165.0 $1,002.0 209 Attachment 3 New Project Funding Source Title Project Name Justification Project Description Amount Requested Consequence (If not funded, what happens?) No Park Construction Fees Linden Park Project The increase covers construction costs with the expectation that the contract for construction will be awarded in FY2024-25. Linden Park Project $ 1,000,000 No Developer Contributions Linden Park Project The increase covers construction costs with the expectation that the contract for construction will be awarded in FY2024-25. Linden Park Project $ 1,000,000 Yes Park Construction Fees Willow Gardens Park Improvement Improvements are needed to Willow Gardens Playground North and South.Planned improvements include replacement and addition of park amenities. This site is within the most park-poor neighborhoods in the City. Willow Gardens Park Project $ 300,000 Increased deferred maintenance, fewer opportunities for outdoor recreation in Sunshine Gardens / Willow Gardens. Funding Source Yes Park Construction Fees 1,300,000 Developer Contributions 1,000,000 Total Funding Requests $2,300,000 FY 2024-25 Mid-Year CIP Requests 210 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-52 Agenda Date:2/12/2025 Version:1 Item #:16. Report regarding a resolution approving Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Fee Funds and authorizing the City Manager to execute a Consulting Services Agreement with Urban Field El Cerrito,LLC for Updated Objective Design Standards and Streetscape &Public Realm Standards in an amount not to exceed $374,500. (Megan Wooley-Ousdahl, Principal Planner) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Reserve Funds and authorizing the City Manager to execute a Consulting Services Agreement with Urban Field El Cerrito,LLC for Updated Objective Design Standards and Streetscape & Public Realm Standards in an amount not to exceed $374,500. BACKGROUND California state law mandates cities adopt Objective Design Standards for certain types of housing developments; primarily multi-family and mixed-use residential developments.These standards must be clear,measurable,and verifiable,leaving no room for subjective interpretation.By establishing objective criteria for design,cities aim to create a more predictable and efficient permitting process,encouraging the construction of much-needed housing while ensuring that new developments are compatible with surrounding neighborhoods and the values of the community. The City of South San Francisco adopted Objective Design Standards in 2022 as a part of the process to update the General Plan and revise the Zoning Code.At that time,the revised Code adopted Form-Based District regulations and incorporated Objective Design Standards, as described below. ·Chapter 20.310: Site and Building Design Standards <https://ecode360.com/43451504> (see Link 1) - Identifies general building standards for all development (Section 20.310.002), and citywide Objective Design Standards for all single-family and duplex residential design (Section 20.310.003) and for multi-family residential and residential mixed-use design (Section 20.310.004). ·Chapter 20.135: Form-Based Zoning Districts <https://ecode360.com/43450428> (see Link 2)- Identifies seven transect zoning districts and the different building types, frontage types, and public open space types allowed in each transect zone. ·In 2023, the City adopted the Lindenville Specific Plan, which provided further design standards for development within the Lindenville sub-area, including:Chapter 4: Design and Development Standards <https://shapessf.com/wp-content/uploads/2023/10/LindenvilleSP_CompleteFinalPlan_1023_23.pdf>(see Link 3) - Includes standards related to general development, form-based zone design, open space, landscape design, and mitigation of potential environmental hazards. The form-based zoning and development standards for the Lindenville sub-area have been incorporated into SSFMC Chapter 20.135: Form-Based Zoning Districts. Since adoption of the initial Objective Design Standards,City staff has applied the standards to new projects and has identified opportunities to revise,expand,and improve the standards.City Council also provided staff direction that future development should include building ornamentation and architectural features that help create unique and high- quality development.Therefore,the purpose of this effort is to improve the standards and provide additional detail and direction regarding urban design and architectural form.The revised Objective Design Standards will be for single- City of South San Francisco Printed on 2/7/2025Page 1 of 6 powered by Legistar™211 File #:25-52 Agenda Date:2/12/2025 Version:1 Item #:16. direction regarding urban design and architectural form.The revised Objective Design Standards will be for single- family,multi-family,and residential mixed-use development and may include City-wide Design Standards and Area- Specific Design Standards. When developing the scope of work for the updated Objective Design Standards,City staff identified a related opportunity to develop streetscape and public realm standards for the mixed-use and commercial areas of the city,such as Downtown,East of 101,Lindenville,and El Camino Real,and other corridors identified in the Active South City Bicycle and Pedestrian Plan as priorities for improving multi-modal transportation. These Streetscape &Public Realm Standards will provide clear and consistent standards for streetscape and public realm improvements as a part of new development and will be compatible with the Objective Design Standards.This work will build upon and complement the Active South City Bicycle and Pedestrian Plan’s Design Guidelines (see Link 4)and several corridor studies that are underway.The Request for Proposals used to select the recommended firm included a scope of work that combined Objective Design Standards and Streetscape & Public Realm Standards. Project Objectives City staff identified the following objectives for this effort: For both the Objective Design Standards and the Streetscape & Public Realm Standards: ·Provide clear, measurable standards ·Facilitate context-appropriate, high-quality design ·Develop visually appealing and easy-to-understand graphics and provide a level of detail (both written and graphically) to clearly communicate design intent and requirements ·Provide transparency and consistency during project review and permitting for both applicants and City staff and decisionmakers, and streamline the review process ·Implement Shape SSF 2040 General Plan policies ·Comply with State law For the Objective Design Standards: ·Incorporate standards for ornamentation on multi-family and residential mixed-use projects ·Create compatibility between new development and surrounding neighborhoods ·Ensure consistent application of standards for single-family homes with and without accessory dwelling units (ADUs) For the Streetscape & Public Realm Standards: ·Create clear standards that foster a cohesive streetscape and reflect the character of the neighborhood or corridor ·Provide direction and clarity to applicants regarding streetscape and public realm improvements associated with new development ·Create standards that provide comfortable and safe paths of travel for people of all ages and abilities ·Incorporate elements to support climate resilience, urban ecology, and stormwater mitigation ·Create standards that promote a welcoming and attractive environment, a place people want to be ·Develop standards that support and encourage active transportation and a park-once strategy City of South San Francisco Printed on 2/7/2025Page 2 of 6 powered by Legistar™212 File #:25-52 Agenda Date:2/12/2025 Version:1 Item #:16. DISCUSSION Professional Services Procurement Staff issued a Request for Proposals (RFP)on the City’s preferred procurement platform,OpenGov Procurement,on May 3,2024,with proposals due on June 14,2024.While this RFP was open to the general public,to generate interest in the project,staff notified a total of 14 firms,including firms on the City’s on-call planning and urban design list and other firms that staff has worked with in the past on similar efforts. Fifty firms downloaded the proposal packet. City staff held a pre-proposal conference on May 13,2024,and gave a brief presentation on the project and responded to questions.Staff also invited respondents to submit questions about the RFP directly to staff.Staff responded to the submitted questions and posted the responses,along with responses to the questions asked during the pre-proposal conference, on the OpenGov Procurement site on May 23, 2024. Six firms submitted proposals.Review and recommendation of a preferred firm consisted of a two-step process outlined below. Step 1. Paper Review of the Six Proposals A panel of four staff members (Chief Planner,two Principal Planners,and the Principal Engineer)reviewed the six proposals. The panel rated the proposals in the following areas: 1.Knowledge and Understanding:Demonstrated understanding of the RFP objectives and work requirements. Identification of key issues.Methods of approach,work plan,and experience with similar projects related to type of services. 2.Management Approach and Staffing Plan:Qualifications of project staff (particularly key personnel such as the project manager),key personnel’s level of involvement in performing related work,and the team’s experience in maintaining schedule and working within the project budget. 3.Qualifications of the Proposer Firm:Experience with similar projects.Technical experience in performing work related to type of services;record of completing work on schedule;strength and stability of the firm;technical experience and strength and stability of proposed subconsultants;demonstrated communications quality and success; and assessments by client references as available. 4.Presentation of a Concise and Responsive Proposal The total possible score a firm could receive was 100 points.The panel’s scores are included in Attachment 1.The top three scores, all above 85 points, were Opticos Design; Urban Field El Cerrito, LLC; and Raimi + Associates. Step 2. Interviews of Top Three Firms ·Staff invited the top three firms to an interview.City staff asked the firms to give a presentation focusing on how they would address the City’s proposed scope of work,as well as responding to the following questions:What are your creative approaches to reviewing the City’s current standards (adopted in 2022)and creating a “2.0” version? ·How will you approach the streetscape and public realm standards? ·How will you dovetail the two efforts? City of South San Francisco Printed on 2/7/2025Page 3 of 6 powered by Legistar™213 File #:25-52 Agenda Date:2/12/2025 Version:1 Item #:16. Interviews were conducted on July 31 and August 1,2024,by a panel of the four staff members who reviewed the proposals (Chief Planner,two Principal Planners,and the Principal Engineer).After a presentation by the firm,including responses to the prompts above, the interview panelists asked each firm the following questions: 1.How do we meet the intention of our Objective Design Standards,balance the reality of how buildings are built and construction costs,and encourage as many affordable units as possible?Goal to have standards that are easy to implement, that make for better design, and aren’t overly expensive / grounded in the reality of financing. 2.How can we “ground truth”our standards to understand which standards are working and which aren’t?Goal to have standards that are proven to be implementable. 3.How do we take our Objective Design Standards to the next level?We aren’t looking for a firm to redo the standards that we just adopted; we are looking for ideas to help the standards “work better.” 4.How do you foresee integrating the streetscape standards with the Objective Design Standards?How will this be a holistic effort? 5.How would you work with staff to make sure the standards are user-friendly? Members of the panel rated the interviews in the following areas: 1.Presentation Quality: Was the presentation professional, engaging, and concise? 2.Response to Prompt #1:What are your creative approaches to reviewing the City’s current standards (adopted in 2022) and creating a “2.0” version? 3.Response to Prompt #2:How will you approach the streetscape and public realm standards? 4.Response to Prompt #3: How will you dovetail the two efforts? 5.Overall Q&A Responses 6.Demonstrated Qualifications of the Project Manager and Team The total possible score a firm could receive was 100 points.The interview panel’s scores are included in Attachment 2. Urban Field El Cerrito,LLC received the highest score from the interviews.After the interviews,staff called references for Urban Field El Cerrito, LLC, and the team received strong references from former clients. Staff Recommended Firm Based on the scoring of the interviews,consensus of the panel,and strong references on similar projects,staff identified Urban Field El Cerrito,LLC (“Urban Field”)as the recommended firm.The firm’s description and staff biographies are included in their proposal which is included as Attachment 3.In addition to submitting a thoughtful,comprehensive,and responsive scope of work in response to the RFP,Urban Field delivered a creative and responsive interview presentation. They answered questions thoroughly,drawing parallels between past work and the proposed project and proposing a detailed,thoughtful approach to revising the Objective Design Standards and melding these with new Streetscape and Public Realm Standards. Urban Field is the proposed prime consultant with Lexington Planning and Miller Planning Associates supporting the team as subconsultants.The team members from Urban Field,Lexington Planning,and Miller Planning Associates have extensive experience working with municipalities throughout the Bay Area on projects ranging from creating Objective Design Standards,incorporating the standards into Zoning Codes,testing the standards,and iterating the standards when City of South San Francisco Printed on 2/7/2025Page 4 of 6 powered by Legistar™214 File #:25-52 Agenda Date:2/12/2025 Version:1 Item #:16. Design Standards,incorporating the standards into Zoning Codes,testing the standards,and iterating the standards when needed.The team also brings years of experience creating streetscape and public realm standards that coordinate with a city’s street typologies and complement the context of specific corridors and the overall community. Proposed Scope of Work After the conclusion of the interview process,City staff contacted the Project Manager at Urban Field and worked closely with the Urban Field team to finalize the scope of work.Attachment 4 is Urban Field’s final proposed scope of work.The final deliverables will be Objective Design Standards that are incorporated into the Zoning Code,and stand-alone Streetscape and Public Realm Standards that are referenced within the Zoning Code. Proposed Schedule City staff anticipates that this project will have a two-year timeframe and will conclude in early 2027. Proposed Budget Urban Field’s proposed budget of $374,500 is commensurate with the level of effort for this initiative (see Attachment 5). The initiative will be led by senior leaders at Urban Field,Lexington Planning,and Miller Planning Associates who have led numerous design efforts similar to this one and have experience facilitating community conversations on urban design topics.If approved by Council,the City Manager will execute the Contract Services Agreement with Urban Field El Cerrito, LLC. FISCAL IMPACT City Council has previously allocated $125,000 from the General Plan Maintenance Fee for the development of the Objective Design Standards and Streetscape &Public Realm Standards.Staff is requesting a Budget Amendment of $249,500 from the General Plan Maintenance Fee to complete this effort,which is a General Plan implementation task. There is no new impact to the General Fund associated with adopting the resolution. CONCLUSION In conclusion,staff recommends that the City Council adopt a resolution approving Budget Amendment Number 25.040 appropriating the necessary funds ($249,500)to cover the contract amount and authorize the City Manager to execute the contract with Urban Field El Cerrito,LLC for Updated Objective Design Standards and Streetscape &Public Realm Standards in an amount not to exceed $374,500. Links: 1.South San Francisco Municipal Code Chapter 20.310. Site and Building Design Standards: <https://ecode360.com/43451504> 2.South San Francisco Municipal Code Chapter 20.135. Form-Based Zoning Districts: <https://ecode360.com/43450428> 3.South San Francisco Municipal Code Chapter 4. Design and Development Standards: <https://shapessf.com/wp-content/uploads/2023/10/LindenvilleSP_CompleteFinalPlan_1023_23.pdf> 4.Active South City Bicycle and Pedestrian Master Plan - Appendix A: Design Guidelines (see page 96 of the PDF): <https://www.ssf.net/files/assets/public/v/2/economic-amp-community-development/documents/active-south-city- Attachments: 1.Procurement Step 1 - Paper Review Scoring City of South San Francisco Printed on 2/7/2025Page 5 of 6 powered by Legistar™215 File #:25-52 Agenda Date:2/12/2025 Version:1 Item #:16. 2.Procurement Step 2 - Interview Scoring 3.Urban Field El Cerrito, LLC Proposal, as submitted on June 14, 2024 4.Urban Field El Cerrito, LLC Final Scope of Work, as submitted on January 28, 2025 5.Urban Field El Cerrito, LLC Final Budget, as submitted on January 28, 2025 Associated File: Resolution 25-121 City of South San Francisco Printed on 2/7/2025Page 6 of 6 powered by Legistar™216 ATTACHMENT 1 Procurement Step 1 – Paper Review Scoring Knowledge and Understanding (40) Management Approach and Staffing Plan (20) Qualifications of the Proposer Firm (20) Presentation of a Concise and Responsive Proposal (20) Total (100) Opticos Design 38 18.5 19.3 19 94.75 Raimi + Associates 36 16.3 17.8 17 87 Urban Field El Cerrito, LLC 36.5 15 16.3 19.3 87 Crandall Arambula 32.8 12.8 15.8 15.5 76.75 DAHLIN Architecture, Planning, and Interiors 25.3 12.5 14.8 15.5 68 Good City Company 28 12 13.3 14 67.25 217 ATTACHMENT 2 Procurement Step 2 – Interview Scoring Presentation Quality (15) Response to Prompt #1 (15) Response to Prompt #2 (15) Response to Prompt #3 (15) Overall Q&A Responses (20) Demonstrated Qualifications of the Project Manager and Team (20) Total (100) Urban Field El Cerrito, LLC 14.3 13.5 13.8 14.5 17.8 18 91.75 Raimi + Associates 12.5 13.3 13 11.5 16 17.8 84 Opticos Design 9.8 9.8 8 7.5 12.3 16.3 63.5 218 Economic and Community Development Department City of South San Francisco June 14, 2024 UPDATED OBJECTIVE DESIGN STANDARDS AND STREETSCAPE AND PUBLIC REALM STANDARDS Submitted by 219 To the City of South San Francisco, Urban Field is pleased to submit this proposal to provide urban design and planning services in support of the South San Francisco Objective Design Building and Streetscape / Public Realm Standards Update. Urban Field is a collective of urban designers that practice a holistic approach to urban design. We address a wide range of scales from crafting streetscapes and small spaces to designing complete neighborhoods and downtowns. For this proposal we have partnered with Lexington Planning and Miller Planning Associates who bring extensive experience in Zoning and Objective Design Standard writing and implementation. Within a single block of Grand Avenue, a citizen can experience 100+ years of different architectural expressions and evolving building typologies. Comprised of small, narrow parcel development, Grand Avenue expresses a cadence of time, styles, massing and materials that changes in a matter of steps. This historic standard in many ways still defines South San Francisco’s identity and can often be lost in new development. We are excited to work with the City to craft new standards that facilitate a greater harmony between the historic and modern urban fabric. We enjoy working with communities of this scale. We are most excited about our work when it reflects the conversations of the community, and finds the creative common ground that enables development to move foward while also respecting the past. We appreciate this opportunity to offer our services. Kind Regards, Urban Field El Cerrito, LLC Ryan Call, Partner Primary Representative for the Proposal 6774 Kenilworth Avenue El Cerrito, CA 94530 510.260.4306 ryan@urbanfieldstudio.com urbanfieldstudio.com Ryan Call AIA / Urban Field Studio Partner / El Cerrito Office 1 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 220 03 02 01 Required Services, Approach to Work Executive Summary Description of Proposer’s Firm and Staff Proposers Staff Team Fees and Charges References and Completed Reports p.5 p.3 p.19 p.21 p.27 p.29 04 05 06 CONTENTS 2City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 221 EXECUTIVE SUMMARY: Proposal Overview Urban Field will provide a combination of Community Engagement Services and Urban Design services in crafting the necessary updates for the existing Objective Design Standards and the new Public Realm and Streetscape Standards. These combined services can build trust with the community and generate a locally sourced design direction. South San Francisco is fortunate to retain a rich and diverse fabric of architectural eras and landmark buildings. The city has also been fortunate to attract both residential and commercial growth. There is however a chasm between the scale, charm and visual interest in the historic architecture, and the significant shift in scale, mass and homogeneity of recent residential development in the downtown. As a pedestrian, these two experiences are drastically different. The historic fabric reflects the collective community, informed by a multitude of architectural moments, and the new development reflects a single building with a singular idea (see example diagrams on page 6). We can learn alot from the historic fabric. Respecting the scale of parcels, and number of different building facades defining the streetscape offer a more interesting experience than an overly fussy single block building of a particular style. Much of South San Francisco’s charm is in the diversity of it’s buildings. Equally important is how the public realm supports this rich environment. Our team’s public realm design experience draws upon the talents of UF partner John Bela, who has helped shape the design of streets, bike-ways, plazas and parks across multiple cities in the US. His work is known for its analytical design methodology, sensitivity to place and public realm activation. Working with the community, public and private stakeholders, and staff, we can find the right balance in how new development relates and respects existing development character and scale, while also allowing architects to bring distinctive and innovative expressions to the City. Summary Experience Serving Cities Our combined consultant team of Urban Field Studio, Lexington Planning and Miller Planning Associates will bring it’s experience working on Objective Design Standards, Area Plans and Zoning Ordinance Updates with multiple jurisdictions including: Objective Design Standards: • City of Larkspur • City of Emeryville • City of Palo Alto • City of San Leandro • City of Union City Zoning Ordinance Update: • City of West Sacramento Zoning Ordinance Modernization project • City of Albany (No More) Parking Ordinance • City of Dixon Zoning Code and Map Update • City of Newark comp. Zoning Ord. Update • City of San Carlos Zoning Ordinance Update • City of Palo Alto: » Housing Element Rezoning Ordinance » Comp. Plan Housing Implementation » Retail Protection Ordinance Area and Vision Plans: • City of Albany San Pablo Avenue Specific Plan • City of Milpitas Metro Specific Plan • City of Dublin Downtown Plan • Dublin SCS Community Outreach and Vision • Brentwood Innovation Center Vision Plan Scope Overview Our scope aligns is organized along the following subsections as detailed in the RFP: Task 1 Project Kick Off and Management Task 2 Data Gathering and Review Task 3 Community Outreach and Engagement Task 4 Objective Design Standards Update Task 5 Streetscape and Public Realm Standards Task 6 Review and Adoption UF will be lead the public outreach and design of the standards. Lexington Planning and Miller Planning Associates will help write and structure the integration of the new standards into South San Francisco’s existing zoning codes. SECTION 1: EXECUTIVE SUMMARY 3 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 222 EXECUTIVE SUMMARY: Grand and Linden Avenues circa 1928 A fine grain historic development pattern still survives on Grand Avenue from Maple Avenue to Linden Avenue Airport Avenue reflects a larger scale development pattern with fewer buildings greater design homogeneity. Grand and Linden Avenues today 4City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards Four Buil d i n g s a c r o s s a p p r o x . 6 5 0 ’ Fourtee n B u i l d i n g s a c r o s s a p p r o x . 6 5 0 ’ 223 Task 1 Project Management / Primary Contact • UF will host in a on-site Team Kick off meeting • UF hosts one virtual weekly check-in meeting each week with additional consultants attending on a as-needed basis. 80 meetings are assumed based on a .75 utilization of a 2 year schedule. • Meeting Agendas / Google Docs Master File • Project Schedule and Community Engagement Strategy Memo • Invoice Progress Reports over course of project 1.1 Meetings: (1) Kickoff + (80) Weekly Meetings 1.1 Deliverables Task 1.1: Project Kick-off and Management The UF consultant team will conduct a project kick-off meeting with SSF City Staff to discuss project goals, key issues, expectations, project milestones, schedule, community engagement strategy and deliverables. UF proposes a hybrid meeting in which the UF team (Ryan, Jane, and John) will be in-person with City Staff, with Zoom as an option for those who must attend remotely. Meeting agendas will be maintained on a on-going Google Docs file accessible by the consultant team and City with links to completed deliverables, supporting documents, prior agendas and project progress. UF is open to other file management systems if preferred by the City. Check-in meetings will be held weekly by UF team lead Ryan Call. Other team members will be brought in based on the agenda for the check-in meeting. Meetings are assumed to be 1 hour long and held via zoom, or other virtual meeting software. Our team will prepare the Community Engagement Memo outlining Meetings and Events, and a Communications Plan developed with staff to clarify the necessary deliverables, tone, and coordinated graphic needs of the effort. The UF team will provide with invoices a monthly progress report memo providing an overview of all services rendered for the invoice, status of remaining fee and a summary of completed deliverables. Ryan Call will be the primary contact for the City, and will conduct project management for the duration of the project. Three examples of residential windows in South San Francisco. With each generation, different ideas about color, style, form and materiality, add aesthetic diversity to the city. Standards can inform architectural quality and scale while also allowing new ideas about architecture to be expressed. SECTION 2: APPROACH & SCOPE 5 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 224 Task 2 Data Gathering & Review Task 2.1: Background Research The UF team will work with the City to evaluate the administration and success of existing objective design standards in meeting the City’s objective to achieve more articulated buildings and public realm. This includes, but may not be limited to: • Organization: general standards codified in the Zoning Ordinance vs. design standards in area plans • Applicability: standards that apply citywide vs. certain zoning districts or plan areas • Topics: massing, facade length and articulation standards in Section 20.310.004 can be augmented to address ornamentation • Implementation: outcomes based on any recent projects that have used objective standards, how exceptions are currently permitted, and the relationship to State Density Bonus Law waivers and concessions • Character areas: based on design guidelines and standards from area plans and Section 20.310.004, and site visits, characterize the various areas of the city, including desired transitions east of 101 Based on the analysis above and the findings from community outreach activities and decision-maker input, prepare options/ recommendations for approaches for Task 4, including gaps in regulations that can better support building articulation and architectural details. UF will also research three example Public Realm / Street Scape Standards by other municipalities to serve as case studies in preparation of the formation of SSF Public Realm standards. UF prepare a summary Standards Update Strategy Memo that outlines the approach to modifying and expanding the existing standards to meet the City’s objectives. Task 2.2: City Tour UF will work with City Staff to develop a tour of the City’s recent and historic developments to better understand where both significant transformation is possible, and where minor interventions are better suited. The City tour will be attended by Ryan Call and John Bela. • 4 hours plus travel time will be budgeted for two UF team members to attend the walking tour. • Background research will be discussed over the regular weekly check in meetings. • Summary Background Research Memo • Case Study Report featuring (3) Example Public Realm Standards • City Tour Agenda and Map Meetings: (1) Site Tour + Regular Weekly Mtgs. Deliverables South San Francisco’s long history provides a wide diversity of architectural typologies and expressions to draw from. The standards design will need measures to respond to a variety of parcel sizes, topography, and urban context. 6City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 225 Task 3 Community Outreach & Engagement Approach: Change is always challenging for communities, especially those with a long history like South San Francisco. It may also be challenging to ask the community to not only re-consider recently completed ODS, but also simultaneously consider a second subject matter, the Public Realm. Our team recommends the City consider an approach where the umbrella topic is the Public Realm / Streetscape Standards, and the updates of the Building Standards are a detail in service of the Public Realm Objectives. While the task of competing those two tasks may be equal in terms of time and documentation, the Public Realm Standards, as a entirely new topic, will generate greater excitement and participation than revisiting a recently completed ODS effort. The Updated Building Standards supporting the development of more contextual architectural will contribute to a more pleasing public realm. To inform how we engage the larger community on these topics, we recommend creating a contextual knowledge of community sensitivities through stakeholder engagement, and high level historical research regarding how the City developed. Mapping both of these areas will hep us formulate better questions, and provide us a stronger context when we hear from the community. To productively engage the community, we recommend using both workshop and pop-up events. The pop-up event can be useful in generating feedback and participation in workshops, as well create support for City Leadership to lean on in the approval process. The Community Engagement Process is incremental, and can provide consensus through a transparent process where concerns are heard, trade-offs are discussed, and win-win opportunities are agreed upon. Ultimately, the ODS must work for a both the community, and the developers that shape it. Scope: Jane Lin of the UF team will lead the development and implementation of Task 3. Through Jane’s extensive public sector experience, she has led community outreach efforts for Development Standards, Urban Design Plans, and Specific Plans. Ryan Call, and John Bela, will support Jane in this role. Building off of the Community Outreach and Engagement Strategy developed in Task 1 we anticipate the following scope: Task 3.1: Focused Stakeholder Outreach (may include Bike, Traffic, Parks, Arts commissions, as well as architects, developers, or landowners). Our team will work with City Staff to identify up to key stakeholders to interview throughout the design process. Depending on the needs of the City, we can provide flexibility in the number of stakeholders in a meeting, and if we interview stakeholders more than once for incremental feedback. We recommend budgeting 15 one hour virtual meetings that may be assigned throughout the process depending on how the City and Team see best fit during the process. These could include various Commissions, Developers, Parks, etc. Task 3.2: Historic Context Ryan will work with City Staff to obtain historic aerial photography, photos, and key parcel maps of subdivisions. We anticipate this can be done with coordination calls and a site visit. This work will be important in documenting how the City has changed over the years, the character of that growth. These topics can open new conversations and in some cases inform perceptions about the City’s identifying characteristics. Task 3.3: Community Workshop and Pop-Up Event We anticipate two General Community workshops and one Pop-up Event. UF will host sessions to gather input from residents, businesses, and other stakeholders, ensuring the standards reflect community needs and preferences. The first General Community Workshop will be focused as a listening session where we can discuss SSF’s Public Realm and Architecture, what works, and where aspirations are. This event will followed by a Pop-Up Event at a local farmers market exploring SECTION 2: APPROACH & SCOPE 7 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 226 Feedback through the outreach process can inform a localized approach to design and validate trade-offs. similar themes. The second General Community Workshop will all the community to provide feedback on design direction. Task 3.4: Website Content and Online Survey Using the materials generated through the outreach and design process, we will provide the City condensed versions in either pdf or jpeg format to be posted to the City provided website. Our team will prepare a online survey that can be issued between the two public workshops. Task 3.5: Joint Planning and City Council Session We recommend two meetings for the Council and Planning Commission. The first is a listening workshop where we can discuss their thoughts regarding recent development trends in the City, and what their aspirations might be. The second workshop will cover the draft of the Updated Building and Public Realm Standards. This will allow the Planning Commission and City Council a chance to course correct the team if needed and have greater ownership of the process and end product. Task 3.1: • 3 City Coordination Meetings to map out stakeholder participants and interview prep. • 15 one hour virtual meetings for focused stakeholders. Task 3.2: • One site visit to library, or City archives. Background research will be discussed over the regular weekly check in meetings. Task 3.3: • 2 Community Works shops with three consultant team staff • One Pop-Up event with two consultant team staff Task 3.4: • 2 Meetings with City Staff to develop Online Survey content Task 3.5: • 2 Joint Planning Commission and City Council Study Sessions Task 3.1: • Finalized Community Engagement Strategy with allocations for 10 interviews. Task 3.2: • Summary Pdf documenting aerials by date and historic imagery for use in community outreach and ODS. Task 3.3: • Materials needed for 3 Community Workshop facilitations. Photos, notes, and analysis of information gathered to be included in the Engagement Summary. Task 3.4: • One digital survey will be developed through Survey Monkey to generate feedback on ODS design concepts and approach. Task 3.5: • Materials needed for two Joint Workshop facilitations. Photos, notes, and analysis of information gathered to be included in the Engagement Summary. Meetings: Deliverables: 8City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 227 Task 4 Objective Design Standards Update Approach: Styles and Ornamentation. A search in the Digital Public Library of America for “Arts and Crafts Architecture” produces a return of 4,466 results. For every period of architecture or style, there can be countless variations, of which their success is measured subjectively. How do we choose which specific flourishes are native, or relevant to South San Francisco? Will these standards unintentionally result in homogeneity for the sake of efficient entitlements? Are the standardized details proportional to the overall massing of the building? Will these facsimiles de-value the original structures? These are questions that will be asked of our team and City Staff, as happened in cities around the bay area where these standards have been proposed. In preparation for this RFP, UF walked Grand Avenue from Laurel Avenue to Gateway Boulevard. We observed buildings of different styles, periods, narrow and wide proportions, historic, distinctive, and some generic. Some buildings may be both treasured and despised depending whom you ask! The environment is distinctive, authentic, and irreplaceable. Most importantly, it is also human scaled. While we can provide specific architectural details, they will become dated, and will require constant updating (Imagine if we were stuck with the ideas of the early 1990’s for 30 years). There is however an alternative. Standards can be developed that speak to proportion, scale, idea diversity and where fine grain detail must be applied. Standards can be developed requiring materials to express mass and not be used like wall paper. Standards can be developed so a facade is not one idea an entire block long, but instead reflective of the original small parcel development. Standards requiring the preservation of historic facades can also be studied. As experienced in our short walk, the hands of many generations have shaped the distinctive feel South San Francisco has today. The Standards can ensure that new development is both innovative and respectful of the existing context. This recently built building in Berkeley expressed two distinct facades and preserved the ground level facades of the buildings it replaced. As a result, its scale is compatible with the neighboring small parcel historic developments. Addressing proportion and scale in standards will require the architecture to be more crafted while still allowing innovation and original detailing. SECTION 2: APPROACH & SCOPE 9 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 228 Refining Standards with Respect to Effective Regulation. We will refine and augment the existing single and multifamily residential and mixed-use objective standards to enable more articulated buildings that engage the public realm. Where possible, the Objective standards that address general urban design principles should apply citywide. In neighborhoods and zoning districts with specific character features or design preferences, focused standards can support architectural form and details, such as roof forms, building entries, and materials. Too many standards or standards that are repeated with slight variations across districts/geographic locations can result in regulations that are difficult to administer. This targeted approach will streamline administration for City staff and decision-makers and clarify expectations for community members and applicants. The standards should find a balance between continuing to allow for financially feasible housing projects, while adding design standards that enable well-articulated and context-sensitive housing for residents and community members. Code/Plan Amendments. As part of Task 2 our team will review adopted area plan policy documents and objective standards in Section 20.310.004: Multi- Family Residential and Residential Mixed-Use Design to understand the current basis for regulating design through both guidelines and standards and discuss with staff what is working and not working with the current framework and regulations. Informing Task 4, Community outreach activities will help identify design preferences. Although the objective standards are relatively new, we will evaluate any proposals designed in response to the recent standards. We will also review examples of preferred design to see how the current standards relate to such design. Together, these findings will help identify gaps in the current set of regulations that could improve project design. The set of methods used to refine and create new objective standards will depend on the level of prescriptiveness vs. flexibility desired. Certain objectives lend themselves to set measurable dimensions (e.g., maximum facade length), while other objectives can be met with a more flexible approach where applicants can choose from a menu of options for compliance. Checklists. To facilitate staff’s review of projects subject to objective standards, our scope of work includes preparation of a checklist that summarizes locations in the Zoning Ordinance and other adopted policies where objective standards are located. The checklist would be used by applicants to understand where they need to look to find the regulations that pertain to their projects. We do not recommend including the specific objective standards in a checklist for several reasons: (1) it becomes out of date quickly as the code is updated; (2) code requirements may get missed, especially those from other departments (e.g., Public Works, C.3 requirements); (3) the checklist would be dozens of pages long and therefore more onerous for staff to review and complete; and (4) not having a detailed checklist places the onus on the applicant to determine the relevant objective standards and then allows City staff to review the applicant’s determinations and identify any gaps. How to Address Density Bonus Law Waivers. State Density Bonus Law is an incentive for projects that help achieve state housing goals, but can be frustrating for jurisdictions that have spent time fine-tuning standards based on local goals. Instead of trying to guess at every permutation that might result from waivers and concessions, this project will focus on developing design regulations based on community priorities, understanding that some projects will be able to modify them in return for delivering affordable and senior housing. It is important for the City to express its design preferences as objective standards to guide the conversation with applicants about project design and architectural details. 10City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 229 Task 4 Objective Design Standards Update continued Scope: Task 4.1: Conceptualize New Standards Our team will begin the design process of the new and modified standards after the initial listening sessions outlined in Task 3.1 and 3.3. This process will encompass: • Identifying distinct districts and their distinguishing characteristics • Prepare a design narrative for each district that define the aesthetic parameters to building facades the City is looking to achieve. • Defining the conceptual approach to objectively mandate more articulated and distinctive building facade designs including massing, proportions of facade elements, fenestration and grade level storefront design, parapet design, design variety for larger buildings, materiality. The materials in Task 4.1 will be presented along with Task 5 materials in the second community workshop. Task 4.2: Implementation of New Standards Working closely with Miller Planning Associates and Lexington Planning our team will then incorporate the 4.1 design narratives into the City’s ODS based on the following: • Prepare redline changes and new or modified standards for Section 20.310.004 and/or a stand- alone document. Refine existing and add new objective standards to complement existing standards, guidelines, and adopted policy goals. • Distinguish applicability, as appropriate: by use (i.e.,100% residential vs. mixed use), zoning district, and/or location (e.g., East of 101, Downtown, adjacent to freeway/railroad). • Prepare diagrams and annotated graphics to illustrate written standards. • Develop a design standards checklist to assist applicants and City staff with requirements for multifamily and mixed-use residential projects. Rather than repeat adopted standards verbatim, this checklist would be the form of one or more handouts (not subject to adoption) that would cross-reference where to find objective standards in the Zoning Ordinance or other locations. • An administrative draft will be prepared for staff review. An initial public review draft will be prepared for Planning Commission and City Council review. A second public review draft will be prepared for adoption hearings and a final draft for publication. Standards for the City of Larkspur were designed to work both for flat and steep lots. SECTION 2: APPROACH & SCOPE 11 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 230 Task 4.1: • We recommend an additional 6 meetings with City Staff in addition to the Weekly check-in and Task 3 meetings. Task 4.2: • We recommend an additional 8 meetings with City Staff in addition to the Weekly check-in and Task 3 meetings. Due to the detailed nature of Task 4.2, this will require vetting with multiple agencies within the City. Task 4.1: • Map outlining Design Standard Districts • Design Standard District Design Narratives • Draft Design Standards to be integrated into City Standards in Task 4.2 Task 4.2: (Presumes access to original, editable indesign files used to create existing ODS document) • Section 20.310.004 Redlines and areas of expansions and distinguished applicability. • Finalized Diagrams communicating revised and new Single and Multi-Family Design Standards • Design Standards Checklist • An Administrative Draft of the Standards Meetings: Deliverables: Standards were carefully tailored for each district for the City of Larkspur respecting the existing scale of buildings and parcels in their respective areas. 12City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 231 Task 5 Streetscape & Public Realm Standards Approach: South San Francisco is transforming its urban landscape to support a more vibrant, accessible, and connected community. This transformation aligns with the city’s General Plan and Active South City Plan, which advocate for multi-modal transportation systems and improved public spaces. The General Plan emphasizes enhancing the transportation network to reduce congestion, improve air quality, and promote active transportation. It highlights the need for integrated streetscapes that cater to pedestrians, cyclists, and transit users, creating a seamless public realm that connects buildings, services, and amenities. South San Francisco Streetscape & Public Realm Standards will create a cohesive, inviting, and functional public realm, fostering a complete network of public and publicly accessible spaces, including streets, sidewalks, plazas, walkways, public transit areas, trails, and parks. In a walkable community, the public realm provides continuous connections among buildings, services, and amenities, supporting multi- modal transportation and vibrant urban life. Complete Streets Policy Adopted in 2012, the Complete Streets Policy commits South San Francisco to creating and maintaining streets that serve all users, including pedestrians, bicyclists, persons with disabilities, motorists, and public transportation users. Complete streets are designed and operated to enable safe use and mobility for all, rethinking street classification to prioritize multimodal transportation. Example projects include the Grand Boulevard Project on El Camino and the Linden Avenue Complete Streets project. Integrating streetscape and building design guidelines Recognizing that a user’s experience with the built environment and public realm go hand-in- hand, this effort presents the unique opportunity to integrate the design of the building form and public realm. Streetscape guidelines defined in isolation of proposed building massing and setback considerations miss the opportunity to create a cohesive environment that integrates the pedestrian experience from eye-level which includes ground floor and public space characteristics. Objective Develop Streetscape & Public Realm Standards that integrate urban design with the public realm, enhancing user experience and supporting diverse transportation modes in South San Francisco. Goals • Capture Design Cohesion: Harmonize the visual and functional elements of buildings and streetscapes. • Clarify and Streamline: Define clear requirements for streetscape improvements in development proposals. • Enhance User Experience: Promote a cohesive streetscape character reflecting the unique areas of South San Francisco. • Support Planning Goals: Align with the General Plan and Active South City Plan to enhance transportation and public spaces. Recent investments such as these Grand Avenue streetscapes improvements can help accentuate the identity of a district within the City. SECTION 2: APPROACH & SCOPE 13 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 232 The Urban Field Team’s Streetscape & Public Realm Standards will address: 1. Pedestrian-Scale Lighting • Objective: Enhance safety, visibility, and ambiance. • Design Principles: Use fixtures that provide adequate illumination without contributing to light pollution. Incorporate pedestrian-scale lights at intervals that support walkability and visibility. 2. Landscaping • Objective: Support urban ecology and aesthetics. • Design Principles: Utilize native and drought- tolerant plants to reduce maintenance and water use. Design landscaping to create buffers between pedestrian paths and vehicular traffic, incorporating rain gardens and bioswales for stormwater management. 3. Sidewalks • Objective: Ensure accessibility and enhance the pedestrian experience. • Design Principles: Define minimum sidewalk widths to accommodate pedestrian traffic and amenities. Use materials that are durable and aesthetically pleasing, with options for decorative pavements in key areas. Consider the integration of tree pits and green infrastructure to support environmental goals. Stormwater Management • Objective: Incorporate sustainable water management practices. • Design Principles: Design features like permeable pavements, green gutters, and stormwater planters to manage runoff and support sustainability. Align with the city’s goals for environmental resilience and reduced flooding risks. Accessible Paths • Objective: Provide equitable access for all users. • Design Principles: Ensure paths comply with ADA standards and are free of obstacles. Design routes to connect key destinations and amenities, ensuring clear and legible connections. Street Amenities • Objective: Enhance comfort and functionality. • Design Principles: Place amenities such as benches, bike racks, and trash receptacles strategically to support pedestrian comfort and encourage cycling. Design amenities to be durable, attractive, and easy to maintain. Optional Task - Curbside Management • Objective: Optimize the use of curb space for various activities. • Design Principles: Develop strategies for managing loading zones, ride-sharing drop-offs, and parking. Design curbside areas to be flexible, accommodating different uses throughout the day while minimizing conflicts between users. Areas that may have less pedestrian activity could represent opportunities for better stormwater management features. 14City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 233 Scope: Task 5.1: Precedent and Best Practice Research: • Research recent streetscape and public realm standards from across the US and synthesize best practices. Explore how these standards have been integrated into urban design standards and into the municipal code. • Assemble precedent images of best practices regarding streetscape and public realm elements such as paving, planting, lighting, seating. Task 5.2: Desktop and Field Research on South City Streets to expand existing street classification • Using the General Plan Transportation Chapter and Active South City as starting points, expand on the LOS classification of street type by integrating pedestrian movement data from Strava Metro and Replica to develop holistic street types • Conduct field research to ground truth holistic street types Task 5.3: Development of Draft Standards • Administrative Draft: Create an initial draft outlining the standards, integrating design principles from the Active South City and national next practices. • Public Draft: Refine the draft based on feedback from internal stakeholders and prepare it for public review. • Final Draft: Incorporate public feedback, finalize the standards, and prepare for formal adoption. Task 5.4: Community Engagement (see Task 3.3) Task 5.5: Approval Process • Review by City Officials: Present drafts to city planning and engineering departments for review and input. • Public Hearing: Conduct a formal public hearing to discuss the standards and gather additional feedback. • Adoption: Finalize and adopt the standards through the city’s formal legislative process. Task 5.6: Integration into ODS Standards Implementation: Integrate the standards into the city’s Objective Design Standards and create updated Citywide Design Standards. Task 5 Streetscape & Public Realm Standards Continued Task 5.1: • Best Practice Research in form of 11x17 presentation Task 5.2: • Strava Metro and Replica Pedestrian Movement Analysis Task 5.3: • Initial, Public, and Final Drafts of the Streetscape and Public Realm Standards Task 5.5: • Summary Presentation of Streetscape and Public Realm Standards Task 5.6: • Integrated Public Realm and Streetscape Standards Meetings: Deliverables: Task 5.1: • 2 meetings with City Staff in addition to the Weekly check-in and Task 3 meetings. Task 5.2: • 1 meeting with City Staff in addition to the Weekly check-in and Task 3 meetings. Task 5.3: Draft Standards • 4 meetings with City Staff in addition to the Weekly check-in and Task 3 meetings. Task 5.4: • See Task 3 Task 5.5: • 6 meetings with City Staff, additional departments, in addition to the Weekly check-in and Task 3 meetings. Task 5.6: • 2 meetings with City Staff, additional departments, in addition to the Weekly check-in and Task 3 meetings. This task will span into Task SECTION 2: APPROACH & SCOPE 15 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 234 Walking Activity Heat Map (Strava Metro) Biking Activity Heat Map (Strava Metro) 16City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 235 Approach In Task 6 we will assemble the collective materials from the previous tasks into the Final Objective Design Standards and Streetscape & Public Realm Standards. We will work with staff to determine the best format to implement (discussed in more detail below), and distill a significant amount of process into a clear and concise presentations highlighting the overarching strategies, practical application, and the personal touches that came from the Community and Stakeholder Outreach process. Our team places a great value in presenting how the ideas were sourced and refined through the community process, it is an essential path to adoption. Final Code / Plan Amendments. Once we have crafted the content in Tasks 4 and 5, the next step is finalizing their format, and strategy for integration. Section 20.310.004 contains primarily objective standards, while area plans contain both objective standards and subjective guidelines. The outcome of the assignment may be codified in different ways: • A stand-alone document that establishes design standards for residential and mixed-use residential projects. If adopted by resolution, the document could be more easily amended from time to time. This option could also allow for more detailed diagrams or photographs in an integrated booklet. Cross-references to this booklet in the zoning ordinance would help ensure that these standards do not get missed by applicants or future staff members. • Amendments to Section 20.310.004 to refine and augment existing standards. In this alternative, objective design standards would remain within the Zoning Ordinance alongside the development standards and other regulations applicable to the project site. The City may consider amending area plans only if necessary, retaining them as written, since they will continue to pertain to 100% non- residential projects and can continue to be enforced for residential and residential mixed use projects that are not subject to the Housing Accountability Act. Alternatively, the objective Task 6 Review and Adoption standards contained in the area plans could be integrated into the Zoning Ordinance, and the subjective guidelines would remain in the area plans for use on projects that are not subject to the Housing Accountability Act. Through the project, we will work with staff to develop an approach that best fits within the City’s regulatory framework. CEQA Review. The scope of zoning revisions anticipated represent implementation of adopted plans and policy. Therefore, the revisions are expected to be categorically exempt under CEQA and/or addressed by the CEQA documents prepared for the General Plan and area plans. The project does not propose to increase development beyond what was analyzed in the General Plan or area plans. As a result, the scope of work does not include CEQA review. How does the community see its public realm? What are the opportunities in their perspective? SECTION 2: APPROACH & SCOPE 17 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 236 • Planning Commission Hearings (2) • City Council Hearings (2) • (2) Meeting presentations (draft and final) (with slight revisions to tailor to PC and CC audiences) • Additional data, graphics, and other support, as needed • Final Objective Design Standards and Streetscape & Public Realm Standards Task 6 Meetings: Task 6 Deliverables: Scope Public Hearings. Prepare materials for and make formal presentations at up to two Planning Commission and two City Council public hearings to support adoption of the Objective Design Standards and Streetscape & Public Realm Standards. Final Objective Design Standards and Streetscape & Public Realm Standards. Based on City Council action, prepare the final Objective Design Standards and Streetscape & Public Realm Standards. Similar at a glance, deeply varied in the details. The interest rests in the collective, rather than a single building. 18City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 237 Urban Field is an urban design collaborative founded by Jane Lin and Heidi Sokolowsky in 2014. The practice has grown and evolved into a team of five partners, each with specialized expertise, based in the San Francisco Bay Area. We are a small practice with global expertise. We offer personal and professional service to our clients and the communities we work with. Our mission is to transform urban landscapes by uniting urban design expertise, advocacy for the public realm, and innovative development strategies. We envision inclusive and sustainable cities that connect lives and uplift communities. Our team is led by Ryan Call, an architect who specializes in urban design, and planning a variety of residential and commercial building typologies. Ryan will be the primary representative for the purposes of this RFP and is authorized to bind the contract. UF Partner John Bela, a landscape architect who specializes in public realm strategy and public space design innovation, will lead the Public Realm and Street Standards development. Founder Jane Lin, an architect, planner, and educator will lead the community engagement, and public private partnerships efforts. PRIME CONSULTANT Urban Field, LLC Ryan Call, AIA, Partner, Primary Representative for the Proposal Jane Lin, AIA, Partner John Bela, ASLA, Partner Donna Mena, Designer 6774 Kenilworth Avenue El Cerrito, CA 94530 510.260.4306 ryan@urbanfieldstudio.com urbanfieldstudio.com Services: Urban Design, Architectural Design, Landscape Architecture, Community Engagement, Project Strategy Urban Field’s team is SF Bay Area based SECTION 3: FIRM DESCRIPTION 19 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 238 Urban Field’s team is SF Bay Area based urbanfieldstudio.com Oakley Library Feasibility Study CLIENT City of Oakley YEAR COMPLETED 2023 CONTACT Joshua McMurray City Manager Oakley, CA mcmurray@ci.oakley.ca.us TEAM Urban Field Studio (Prime) Economic & Planning Systems, Inc. HKIT Architects The City of Oakley, CA wanted to build a new library within their central Civic campus. The study started with an exploration of selling a nearby city-owned lot to help fund the new library. Urban Field Studio worked with EPS to test the feasibility of housing to fund library construction for the two properties to study how much residual land value could be captured from the housing site to contribute to funding a new library. The study included economic and physical feasibility testing of a range of housing types from single-family homes to apartments and a conceptual plan of a library in collaboration with HKIT Architects.Site testing included conceptual renderings of a design that connected the library to an existing city park and referenced the design of existing buildings on the Civic campus. This three month project ended with a presentation to Oakley City Council on December 2023. PREFERRED CONCEPT LIBRARY PLAN - WITHOUT NOTES 12/21/2023 Preferred Option without Flex Rooms: 24,950 gsf Preferred Option With Flex Rooms: 27,900 gsf Downtown Vision Plan: Dublin CA SCS Parcel Vision and Community Outreach: Dublin CA Oakley Library Feasibility Study: Oakley, CA San Pablo Avenue Specific Plan: Albany, CA Housing Element Site Tests: Palo Alto, CA Milpitas Metro Specific Plan: Milpitas, CA 20City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 239 Urban Field is organized to provide the City of South San Francisco flexibility, a wide range of expertise, and a hands-on approach to design development and production. In support, UF Partners John Bela and Jane Lin will lead their respective roles Our proposed staffing structure starts with Ryan Call, who will act as the primary point of contact for the City and Principal-in-Charge for all assignments. Donna Mena and Courtney Ferris are versatile designers who will assist with diagrams, community engagement exhibits under the direction of the three UF partners. Martha Miller, Principal and Owner of Miller Planning Associates is a skilled land use planner and project manager specializing in zoning regulations and development standards. In her role supporting and organizational framework approach and the drafting of objective standards, Martha will bring her in-depth understanding of how to translate community vision into a usable set of development regulations that achieve results to the project. Jean Eisberg, Owner and Principal of Lexington Planning, will collaborate with Martha and Urban Field to evaluate existing standards and organization, and refine and augment standards in a way that anticipates how standards will be implemented by project sponsors. Jean lends deep experience on both sides of the table, implementing State Density Bonus Law and State streamlining bills through her entitlement assistance work, and preparing objective standards on behalf of jurisdictions. Martha Miller Planning Associates Principal / Owner Martha Miller STAFFING TAILORED TO YOUR PROJECT NEEDS UF Partner Public Realm Activation, Design and Analysis, Landscape Architecture Lexington Planning Principal / Owner Partner Master Planning, Retail Planning, Site Testing, Conceptual Architecture Landscape Architecture, Graphic Design UF Partner Urban Design/ Architecture / Planning Community Engagement Urban Design, Architecture, Community Engagement John Bela Jean Eisberg Ryan Call Donna Mena Jane Lin Courtney Ferris Pr i n c i p a l i n C h a r g e UF D e s i g n / Pr o d u c t i o n Su p p o r t UF S u p p o r t i n g Pa r t n e r s PROJECT STAFFING Pl a n n i n g Su b c o n s u l t a n t s SECTION 4: PROJECT STAFFING 21 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 240 RYAN CALL Urban Field Studio Partner, AIA ryan@urbanfieldstudio.com With over 20 years of experience in planning and architectural design, Ryan has developed a particular expertise in master planning mixed-use urban communities with a focus on vibrant retail districts and public spaces. His primary interest lies in the strategic aspects of the design and development process where he has assisted both developers and municipalities in the entitlements process. His presentation expertise has proven key to the success of many projects, especially during the critical public process and approvals phases. DESIGN GUIDELINES and OBJECTIVE DESIGN STANDARDS City of Larkspur Objective Design Standards, Larkspur, CA City of Palo Alto Site Testing of Development Standards, Palo Alto, CA Green Tree Mixed-Use Retail and Residential Standards, Vacaville, CA Richland Road Retail Standards, Auburn, AL Latimer Square PUD Design Guidelines, Bloomington Indiana City of Arcata, Site Testing Design Standards, Arcata, CA PUBLIC OUTREACH AND EDUCATION Downtown Dublin Vision, Dublin, CA SCS Property Public Outreach, Dublin, CA Latimer Square Public Workshop and Charrette, Bloomington, IN Telegraph Avenue Public Workshop and Charrette, Berkeley, CA Harold Way Workshop and Charette, Berkeley, CA MIXED-USE MASTER PLANS San Jose State University Master Plan, San Jose, CA University of Chicago Washington Park Innovation District, Chicago, Il Downtown Dublin Vision, City of Dublin, CA* Dublin SCS Properties, City of Dublin, CA* NewPark Mall Mixed-Use Specific Plan, Newark, CA Mueller Aldrich Street District, Austin, TX* University of Chicago 53rd Street District Mixed-Use Master Plan* Project Elevate, Elk Grove, CA* University Town Center East, Sarasota, Florida* PRIVATE SECTOR ARCHITECTURAL DESIGN AND CONSTRUCTION DOCUMENTS Austin Energy Headquarters, Austin, TX* Hillsdale Shopping Center North Block, San Mateo, CA* Stonestown Galleria Anchor Redevelopment, San Francisco, CA* HSC Mervyns Department Store Reconfiguration, San Mateo, CA* HSC South Block Facade Improvements + ATT Shell Design* Tucson Mall Anchor Redevelopment, Tucson, CA* Eastridge Shopping Center, San Jose, CA* PROFESSIONAL AWARDS AIA California Urban Design Award for Downtown Dublin ICSC Gold Award for Hillsdale Shopping Center - San Mateo ULI Apgar Award for 2015 EDUCATION Washington State University, 2001 Bachelor of Architecture Syracuse University Firenze, 2000 Study Abroad - Urban Design CERTIFICATIONS Licensed Architect in California and Indiana Accreditation by NCARB ASSOCIATIONS American Institute of Architects Urban Land Institute Full Member *Projects completed while Ryan was the Director of Urban Design at ELS Architecture and Urban Design in Berkeley, CA. 22City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 241 JOHN BELA Urban Field Studio Partner, ASLA john@urbanfieldstudio.com John is an urban designer and landscape architect with two decades of experience leading multidisciplinary teams to design and deliver complex masterplan frameworks, award-winning public realm strategy, and innovative streetscapes and public spaces. A former Partner at Gehl and co-founder of Rebar, he works with communities, municipalities, and private sector partners to create diverse, equitable, and resilient places. John is skilled at leading user experience and ethnographic research and applying research insights and spatial data to inform strategic planning and innovative design. John possesses excellent design, leadership, facilitation, collaboration, and public speaking skills. SELECT PROJECTS SF Downtown Public Realm Action Plan, San Francisco, CA North Bayshore Neighborhood Masterplan, Mountain View, CA Castro Street Plaza and strEATs pilot, Mountain View, CA Rivian Normal Campus Masterplan, Normal, IL UCSD Southern Gateway Masterplan, San Diego, CA The Future of Stephen Avenue, Calgary, Alberta, Canada Places for People Downtown Public Realm Strategy, Vancouver, BC, Canada Civic Center Public Realm Strategy + Public Space Plan San Francisco, CA Re-imagine 9th Street, Louisville, KY Pittsburgh Public Realm Action Plan, Pittsburgh, Pennsylvania Monon Boulevard Urban Strategy and Public Realm Design, Carmel, Indiana India Basin Masterplan, San Francisco, CA La Placita, Mission District, San Francisco TEACHING Understanding the human scale through seating design and fabrication, Spring 2022, UC Berkeley College of Environmental Design Distrito Purisima-Alameda, Monterrey, Mexico, UD Studio, UT Austin, 2016 Wynwood Miami, Urban Design Studio, University of Arkansas, 2014 Landscape Architecture Final Studio, UC Berkeley, 2013 PROFESSIONAL AWARDS Monon Boulevard, 2022 ULI Americas Award for Excellence Finalist The Future of Stephen Avenue, Award of Excellence, Canadian Society of Landscape Architects (CSLA) India Basin, 2017 Best of Design Award for Urban Design, The Architects Newspaper India Basin, Award of Merit in the Urban Design category, AIA California Council Design Awards COMMUNITY ACTIVITIES Executive Director, Park(ing) Day Network Co-founder of Rebar Art and Design Studio, the creators of Park(ing) Day EDUCATION Masters of Landscape Architecture & Environmental Planning University of California, Berkeley, 2005 Bachelor of Science Biology and Biochemistry, Cum Laude, Sigma Xi University of Massachusetts, Amherst, 1995 Sculpture, Performance The School of the Art Institute of Chicago, IL, 1994 CERTIFICATIONS John is a Registered Landscape Architect with the State of California, US. License No. 5678 ASSOCIATIONS American Society of Landscape Architects Urban Land Institute, Associate Member SPUR Member RECENT PUBLICATIONS ‘Pandemic-era Street Spaces: Parklets, Patios, and the Future of the Public Realm’ ArchDaily, 9/29/2021 ‘Learning from Copenhagen: A Focus on Everyday Life’, ArchDaily, 12/15/2021 ‘San Francisco Bicycle Culture, Transforming Market Street’ Bicycle Urbanism. Re-mobility and Transforming cities. a+u: Architecture and Urbanism 2021:01 SECTION 4: PROJECT STAFFING 23 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 242 JANE LIN Urban Field Studio Founding Partner, AIA jane@urbanfieldstudio.com Jane is a licensed architect and urban designer with twenty years of experience working with municipalities and agencies in the San Francisco Bay Area and beyond. Her work includes urban design for streetscape improvements, transit area planning, revitalizing mixed- use districts, and supporting housing policy. Jane is a lecturer at UC Berkeley and teaches architecture to school aged students (K-12). It is important to Jane that large groups of non-designers become empowered with creative communication skills because they are the key to making our communities better. SELECT PROJECTS North Hollywood Station Guide for Development, Metro Joint Development* Universal City/Studio City Station Mobility Hub Community Engagement* Milpitas Metro Specific Plan, City of Milpitas* Irvington Station Area Plan and Station Plan, City of Fremont and BART* San Jose State Campus Master Plan* Downtown Dublin Vision, City of Dublin* Alisal District Identity Plan, City of Salinas* Union City Station District Plan, City of Union City Coliseum Development Study, City of Oakland CA San Pablo Avenue Specific Plan, City of Albany* Diamond Bar General Plan Update, City of Diamond Bar Urban Design Consulting, City of Anaheim Old Town Newark Specific Plan, City of Newark* Emeryville Objective Design Standards, City of Emeryville San Leandro Multi-Family Design Standards, City of San Leandro* Berkeley Middle Housing Studies, City of Berkeley, CA Site Feasibility Testing, Port of Redwood City ENGAGEMENT AND OUTREACH * Projects with extensive engagement and outreach TEACHING | Lecturer, UC Berkeley ED 201 Master of Urban Design Studio CP140 Urban Design and Placemaking CP 208 Masters of City Planning Urban Design Studio RDEV 230 Public Private Partnerships, Masters of Real Estate (MRED+D) COMMUNITY ACTIVITIES ULI Urban Plan Curriculum Contributor and Piedmont High School Champion ULI TAP Chair for the City of St. Helena and Panelist for the City of Dublin Panel Discussion Organizer for the San Francisco Urban Film Fest Piedmont Unified School District Facilities Steering Committee Piedmont Arts Fund Chair and Piedmont Makers Board Member Piedmont Racial Equity Campaign, Committee Member Piedmont Housing Committee, Appointed Member Piedmont Mountain Biking Team Coach EDUCATION University of California, Berkeley Master of City Planning with Concentration in Land Use, 2005 University of California, Berkeley Master of Science in Architecture with Concentration in Building Science, 2005 University of California, Berkeley Bachelor of Arts in Architecture, 1999 CERTIFICATIONS Licensed Architect in California LEED AP - ND Leadership in Energy and Environmental Design Accredited Professional with a Specialty in Neighborhood Design ASSOCIATIONS National League of Cities and ULI, Rose Center for Public Leadership, Faculty Advisor to the City of Tucson ULI Member PPP Council AIA East Bay Member SPUR Member SCUP Member PROFESSIONAL AWARDS Artist-In-Residence Educator with LEAP Arts in Education Eisner Prize in City Planning, UC Berkeley 24City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 243 martha@millerplanningassociates.com | 626-616-9303 Education Master of City and Regional Planning California Polytechnic University, San Luis Obispo Bachelor of Science in Industrial Engineering Purdue University Certifications & Affiliations American Institute of Certified Planners American Planning Association, California Central Coast San Luis Obispo Subsection Director (2015 - 2017) Cal Poly City and Regional Planning Advisory Council (CiRPAC), Chair (2019-2021) Previous Work Experience Lisa Wise Consulting, Inc RRM Design Group Dyett & Bhatia, Urban and Regional Planners San Luis Obispo County Department of Planning and Building Martha Miller, AICP Principal and Owner, Miller Planning Associates LLC Martha is a skilled land use planner and project manager specializing in community planning, development regulations, and community engagement. With 20 years of experience working in private firms and for public agencies, Martha brings an in-depth understanding of how to translate community vision into a usable set of plans, policies, and regulations that achieve results. Martha’s approach is marked by carefully assessing each client’s needs and resources, and bringing best practices from form-based, performance-based, and Euclidean applications. Relevant Project Experience  San Leandro Objective Development Standards for Housing  West Sacramento Zoning Ordinance Modernization Project (ZOMP!)  Dixon Zoning Code and Map Update  Hermosa Beach Zoning and Subdivision Ordinance Assessment and Update (ZONE IN Hermosa)  Santa Barbara New Zoning Ordinance  Norma Triangle (West Hollywood) Neighborhood Overlay District and Design Guidelines  Goleta New Zoning Ordinance and Coastal Implementation Plan  Hayward Industrial District Regulations Update  Morro Bay Comprehensive Zoning Code and Coastal Implementation Plan Update  Newark Comprehensive Zoning Ordinance Update  Honolulu Transit Oriented Development Land Use Ordinance Amendments  Tahoe Region Local Planning Implementation  Town of Mammoth Lakes Commercial Districts Development Standards  Placer County Area Plan and Implementing Ordinance  Porterville Development Code Update  Princeton (San Mateo County) General Plan, Zoning, and Local Coastal Plan Update (Plan Princeton)  San Carlos Zoning Ordinance Update  San Gabriel “Greening the Code” Zoning Amendments  South San Francisco Zoning Ordinance Update SECTION 4: PROJECT STAFFING 25 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 244 EDUCATION Master of City and Regional Planning, University of California, Berkeley Bachelor of Arts, History and Asian Studies, Dartmouth College WORK HISTORY Principal, Lexington Planning LLC • 2014 – Present Principal Planner, Urban Planning Partners • Oakland, CA, 2013 – 2014 Senior Associate, Dyett & Bhatia • San Francisco, CA, 2007 – 2013 Project Assistant, City of Oakland Redevelopment Agency • Oakland, CA, 2006 – 2007 Jean Eisberg, AICP ∙ Principal Jean has nearly 20 years of experience in the public, private, and non-profit planning and urban policy sectors. She has extensive experience as a project manager, facilitating complex multi-stakeholder planning assignments for municipal clients, private developers, and institutions. Her work focuses on area plans, housing policy, zoning ordinances, and development project review and entitlement. She has helped to entitle 1,600 housing units and 1.4 million square feet of commercial and industrial/R&D development. Jean is a recurring guest lecturer at the University of California, Berkeley and San Jose State University. Area Plans City of Albany San Pablo Avenue Specific Plan (2023 NorCal APA Award) City of Newark Old Town Newark Specific Plan (w/ Rhoades Planning Group) (2024 NorCal APA Award) City & County of Honolulu Downtown & Kalihi Neighborhood TOD Plans City of Palo Alto North Ventura Coordinated Area Plan (consulting planner) City of Milpitas Milpitas Metro Specific Plan (w/ Urban Field Studio) City of San Diego Commercial/Imperial Corridor Master Plan City of San Diego Southeastern & Encanto Neighborhoods Community Plans Zoning Ordinances & Design Guidelines City of Albany Economic Development Ordinance City of Emeryville Objective Development & Design Standards City of Emeryville Design Guidelines; Parking, Benefits, and Sign Ordinance City of Hayward Industrial District Regulations (w/ RRM Design Group) City of Palo Alto Objective Design Standards City of Palo Alto Retail Protection Ordinance City of Palo Alto Comprehensive Plan Housing Implementation City of San Leandro Objective Design Standards (w/ Miller Planning Assoc.) Contract Planning & Entitlement Assistance Rhoades Planning Group Development Entitlement Applications (various) City of Albany UC Village Mixed Use (175 senior housing units, 45,000 sq. ft. retail) City of Foster City Foster Square (420 senior housing units, 30,000 sq. ft. retail) City of Lafayette Woodbury Highlands (99 housing units), The Brant (66 units) General Plans and Housing Elements City of Carlsbad Housing Element City of Emeryville General Plan and EIR City of Lodi General Plan and Housing Element City of Palo Alto Housing Element (consulting planner) EDUCATION Master of City and Regional Planning, University of California, Berkeley Bachelor of Arts, History and Asian Studies, Dartmouth College WORK HISTORY Principal, Lexington Planning LLC • 2014 – Present Principal Planner, Urban Planning Partners • Oakland, CA, 2013 – 2014 Senior Associate, Dyett & Bhatia • San Francisco, CA, 2007 – 2013 Project Assistant, City of Oakland Redevelopment Agency • Oakland, CA, 2006 – 2007 Jean Eisberg, AICP ∙ Principal Jean has nearly 20 years of experience in the public, private, and non-profit planning and urban policy sectors. She has extensive experience as a project manager, facilitating complex multi-stakeholder planning assignments for municipal clients, private developers, and institutions. Her work focuses on area plans, housing policy, zoning ordinances, and development project review and entitlement. She has helped to entitle 1,600 housing units and 1.4 million square feet of commercial and industrial/R&D development. Jean is a recurring guest lecturer at the University of California, Berkeley and San Jose State University. Area Plans City of Albany San Pablo Avenue Specific Plan (2023 NorCal APA Award) City of Newark Old Town Newark Specific Plan (w/ Rhoades Planning Group) (2024 NorCal APA Award) City & County of Honolulu Downtown & Kalihi Neighborhood TOD Plans City of Palo Alto North Ventura Coordinated Area Plan (consulting planner) City of Milpitas Milpitas Metro Specific Plan (w/ Urban Field Studio) City of San Diego Commercial/Imperial Corridor Master Plan City of San Diego Southeastern & Encanto Neighborhoods Community Plans Zoning Ordinances & Design Guidelines City of Albany Economic Development Ordinance City of Emeryville Objective Development & Design Standards City of Emeryville Design Guidelines; Parking, Benefits, and Sign Ordinance City of Hayward Industrial District Regulations (w/ RRM Design Group) City of Palo Alto Objective Design Standards City of Palo Alto Retail Protection Ordinance City of Palo Alto Comprehensive Plan Housing Implementation City of San Leandro Objective Design Standards (w/ Miller Planning Assoc.) Contract Planning & Entitlement Assistance Rhoades Planning Group Development Entitlement Applications (various) City of Albany UC Village Mixed Use (175 senior housing units, 45,000 sq. ft. retail) City of Foster City Foster Square (420 senior housing units, 30,000 sq. ft. retail) City of Lafayette Woodbury Highlands (99 housing units), The Brant (66 units) General Plans and Housing Elements City of Carlsbad Housing Element City of Emeryville General Plan and EIR City of Lodi General Plan and Housing Element City of Palo Alto Housing Element (consulting planner) 26City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 245 FEES AND CHARGES Task Description Cost ($) 1 Project Management / Primary Contract / Weekly Meetings 7,000 Team Kick Off Meeting / Setup for File Management / Weekly Meetings 4,000 Community Engagement Strategy 3,000 2 Existing Conditions 30,000 2.1A Planning Doc Review and Summary 20,000 2.1B 3 innovative example Case Studies - Best Practices 3,000 2.2 Site Tour / Research / Maps 7,000 3 Community Outreach 50,000 3.1 15 One Hour Stakeholder Interviews (during task 4 and 5)10,000 3.2 High Level Historic Context Study 4,000 3.3 2 Community Workshops and One Community Pop-Up (during task 4 and 5) 23,000 3.4 Online Survey Content 2,000 3.5 (2) Joint City Council / Planning Commission Workshops 11,000 4 Single Family and Multi-Family Objective Design Standards 60,000 4.1 Conceptualize New Single Family and Multi-Family Objective Design Standards 40,000 4.2 Refine New Single Family and Multi-Family Objective Design Standards 20,000 5 Streetscape and Public Realm Objective Design Standards 60,000 5.1-5.3 Development of Draft Streetscape and Public Realm Objective Design Standards 40,000 5.4-5.6 Refine Streetscape and Public Realm Objective Design Standardsig 20,000 6 Review and Adoption 23,000 6.1 Final Code and Plan Amendments - Structural Integration with Existing Codesi 5,000 6.2 Initial Round of Planning Commission and City Council Meetingsi 9,000 6.3 Second Round of Planning Commission and City Council Meetings 9,000 T Total Project Costs 230,000* *Items additional to the scope included historical context study, additional stakeholder and city council meetings, Innovative Case Studies for both building and streetscape / public realm standards (Task 2.1B and Task 5.2). For purposes of Quality Control and thorough design work, Urban Field Principals play a significant role in the production of the standards exhibits, writing, and presentations. SECTION 5: FEES AND CHARGES 27 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 246 RATE SCHEDULE (Rates effective through 12/31/2024) Charges for Services: Charges for basic and additional services shall be based on the following rates and are subject to revision annually: Principal-In-Charge:$245.00 per hour Consulting Principal:$210.00 per hour Urban Designer I:$195.00 per hour Urban Designer II:$150.00 per hour Consultant’s Time:1.15 times consultant ’s charges Automobile Travel:Prevailing IRS allowance Reimbursable Expenses/ Reproduction Costs:1.15 times charge All other costs:Direct reimbursement Reimbursable Expenses: Reimbursable Expenses are in addition to the compensation for basic and additional services and include actual expenditures made by Urban Field Studio or its professional consultants in the interest of the Project for the expenses listed in the following subparagraphs: 1.Expense of transportation,including rental car insurance (loss damage waiver/ collision damage waiver and liability coverage),and living when traveling in connection with the Project;conference call services,and fees paid for securing approval of authorities having jurisdiction over the project. 2.Expense of reproductions including computer plotting,postage,overnight priority mail and handling of Drawings and Specifications. 3.If authorized in advance by the Owner,expense of overtime work requiring higher than regular rates and expense of renderings or models for the Owner's use. URBAN FIELD STUDIO 510.207.9537 Page 1 1423 Broadway jane@urbanfieldstudio.com Oakland,CA 94612 www.urbanfieldstudio.com HOURLY BILLING RATES General Notes: 1. Plans, Diagrams, Guidelines and Standards will be delivered to the City of South San Francisco in both pdf and Indesign format. 2. The costs for the regular check-in meetings outlined in Task 1 are built into the subsequent tasks. 3. Travel expenses will be considered a reimbursable expense. 4. Due to the dynamic nature of the work represented here, we may allocate funds not used in certain tasks to other tasks. 5. All meetings with the exception of the Kick-Off, Site Tour, Community Workshops, Pop-Up, and Task 6 City Council Meetings are assumed to be Zoom Meetings additional in-person meetings will require additional time and expense. 6. Invoices will be submitted monthly and are due upon receipt. Invoices more than 60 days overdue will be subject to a handling charge of 1.5 percent per month. If the Owner fails to make payment when due, the Architect may, at its option, upon seven days written notice to the Owner, suspend performance of services. Architect’s services may be terminated by either party upon seven days’ written notice. In the event of termination that is not the fault of the Architect, the Architect shall be compensated for services performed and expenses incurred prior to termination. RATE SCHEDULE (Rates effective through 12/31/2024) Charges for Services: Charges for basic and additional services shall be based on the following rates and are subject to revision annually: Principal-In-Charge:$245.00 per hour Consulting Principal:$210.00 per hour Urban Designer I:$195.00 per hour Urban Designer II:$150.00 per hour Consultant ’s Time:1.15 times consultant ’s charges Automobile Travel:Prevailing IRS allowance Reimbursable Expenses/ Reproduction Costs:1.15 times charge All other costs:Direct reimbursement Reimbursable Expenses: Reimbursable Expenses are in addition to the compensation for basic and additional services and include actual expenditures made by Urban Field Studio or its professional consultants in the interest of the Project for the expenses listed in the following subparagraphs: 1.Expense of transportation,including rental car insurance (loss damage waiver/ collision damage waiver and liability coverage),and living when traveling in connection with the Project;conference call services,and fees paid for securing approval of authorities having jurisdiction over the project. 2.Expense of reproductions including computer plotting,postage,overnight priority mail and handling of Drawings and Specifications. 3.If authorized in advance by the Owner,expense of overtime work requiring higher than regular rates and expense of renderings or models for the Owner's use. URBAN FIELD STUDIO 510.207.9537 Page 1 1423 Broadway jane@urbanfieldstudio.com Oakland,CA 94612 www.urbanfieldstudio.com 28City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 247 LINKS AND REFERENCES FOR SIMILAR WORK BUILDING DESIGN | 19BUILDING AND SITE DESIGN STANDARDS: MULTI-FAMILY AND RESIDENTIAL MIXED-USE DISTRICTS Façade Detailing Façade design standards require detailing and variation in colors and materials to create visual interest. Design details, including window trim, cornices, changes in materials, and projections such as awnings and balconies are required to be incorporated into façades . Blank walls over 30 feet are prohibited without a window or door. Vents, gutters, and building lighting is required to be visually aligned and integrated into the architectural design. Gutters are painted to match the wall. Gutters Building vents Lighting Avalon Dogpatch, San Francisco, Pyatok Cornice Curved roofline Changes in color and material Double height recess Recessed windows Projected balcony Repeated projected massing Color, materials, projections, balconies, and recesses are all ways to articulate building facade. Aligning and integrating equipment and required building elements make a design feel more cohesive. Changes in color and material Projection and recesses Caption me! RELEVANT SECTION: 18.24.050(B)(5)(A) - FACADING DETAILING urbanfieldstudio.comUpdating Development Standards for Multifamily and Mixed-Use Districts CLIENTCity of Union CityYEAR COMPLETED2021-2023CONTACTCarmela Campbell,Economic and CommunityDevelopment DirectorcarmelaC@unioncity.orgTEAMMiller Planning Associates (Prime) Urban Field Studio Lexington Plannig This project involved updating Union City Development Standards to better address multi-family and mixed-use districts citywide. The project involved studying existing building typologies and character, creating community outreach materials, educational handouts and facilitation, writing draft development standards, creating zoning graphics, and creating a users guide (look book) to provide project applicants an update on adopted development standard changes. Union City prepared a 15-question survey about multi-family housing design and development standards that was shared in October 2022. The questions addressed different types of multifamily and mixed-use housing, from townhomes to mixed-use apartments developments, the unique characteristics of different neighborhoods, and specifics about building design. The results of the survey are highlighted here, with further detail provided through a summary report. At a glance: 643 online survey responses Survey conducted in English, Spanish, Chinese, Hindi, Tagalog Union City Multi-Family Objective Development Standards Project Over 75% of survey participants live in Union City split between those who live in single family homes and those who live in multi-family homes. 3 in-person events 100+ attended 1 online survey For more information, and to sign up for project updates, please visit the project website: https://www.unioncity.org/606/Objective-Development-Standards Outreach Materials The objective of tabling events was to drive awareness of the online survey and to gather input in-person. Tabling events included a spinner that invited people to share their opinion on one of eight questions from the online survey. Participants used hearts to indicate which image they preferred most. Not all participants responded to each question, and results from this exercise should be regarded as unscientific polling. BUILDING DESIGN | 21BUILDING AND SITE DESIGN STANDARDS: MULTI-FAMILY AND RESIDENTIAL MIXED-USE DISTRICTS Residential Window Trim or Recesses Windows for residential uses are required to have trim a least three inches wide and one-half inch in depth or be recessed at least two inches from the surrounding exterior wall plane in order to create shadow lines and visual interest. Plan Set Tip! For residential windows, provide details to demonstrate how sills, recesses, or trim meet the minimum width/depth standards. Window trim and recesses help to define windows and create shadow lines and visual cues along the facade. Window detail Recess Recessed window with no trim Window with trim INTRODUCTION | 6BUILDING AND SITE DESIGN STANDARDS: MULTI-FAMILY AND RESIDENTIAL MIXED-USE DISTRICTSApproach to Designing a ProjectThis document provides a framework for how to approach project design that reflects site and neighborhood context, surrounding uses, active street frontages, parking design and location, and neighborhood connections through pedestrian and bicycle paths and amenities. Zoning District Development Standards The second step is to identify the project’s applicable zoning district and any development standards that are applicable to that specific district. The Zoning Ordinance includes district regulations that establish the building envelope and density. This includes development standards such as setbacks, building height, lot coverage, residential density, and floor area ratio (FAR) that shape the massing of the building. Regulatory Framework and Site Context The first step in approaching project design is to refer to the City’s 2040 General Plan and any applicable area or specific plans to understand the key policy direction for the site location, and neighborhood context. Also consider how the project will complement nearby uses and how the proposed building can relate to adjacent amenities, such as transit stops or parks, or adjacent buildings, including their entrances, uses, and orientations. Using graphics, illustrations, and built examples, the following sections help convey various ways that the City’s design standards may be implemented to produce a high-quality project. Design Standards The third step is to require the building and developent configuration to meet design standards.This includes building design, which focuses on the actual structures, and site design, which addresses the siting of buildings and relationships to the street, open space, landscaping, amenities, and adjacent buildings. Building Design • Articulation • Blank Walls • Building Materials • Roof Lines • Windows Site Design • Entrances • Parking • Landscaping • Lighting • Relation to other buildings Project: San Pablo Avenue Specific Plan Team Members: Jean Eisberg / Jane Lin Year Completed: 2022 Reference: Jeff Bond Community Development Director Jbond@albanyca.org 510.528.5769 1000 San Pablo Avenue Albany, CA 94706 Project: Union City ODS Team Members: UF / Lex / M.Miller Year Completed: 2023 Reference: Carmela Campbell Community Development Director carmelac@unioncity.org 510.675.5316 34009 Alvarado-Niles Rd Union City, CA 94587 Project: City of Larkspur ODDS Team Members: Ryan Call (w/EMC & ELS) Year Completed: 2023 Reference: Elise Semonian Community Development Director esemonian@cityoflarkspur.org 415.927.6713 400 Magnolia Ave. Larkspur, CA 94939 Project: City of Palo Alto ODDS and Site Testing Team Members: Jean Eisberg / Jane Lin Year Completed: 2023 Reference: Jonathan Lait / Director jonathan.lait@cityofPaloAlto.org 650.329.2679 285 Hamilton Avenue, Suite 100, Palo Alto, CA 94301 BUILDING DESIGN | 19BUILDING AND SITE DESIGN STANDARDS: MULTI-FAMILY AND RESIDENTIAL MIXED-USE DISTRICTS Façade Detailing Façade design standards require detailing and variation in colors and materials to create visual interest. Design details, including window trim, cornices, changes in materials, and projections such as awnings and balconies are required to be incorporated into façades . Blank walls over 30 feet are prohibited without a window or door. Vents, gutters, and building lighting is required to be visually aligned and integrated into the architectural design. Gutters are painted to match the wall. Gutters Building vents Lighting Avalon Dogpatch, San Francisco, Pyatok Cornice Curved roofline Changes in color and material Double height recess Recessed windows Projected balcony Repeated projected massing Color, materials, projections, balconies, and recesses are all ways to articulate building facade. Aligning and integrating equipment and required building elements make a design feel more cohesive. Changes in color and material Projection and recesses Caption me! RELEVANT SECTION: 18.24.050(B)(5)(A) - FACADING DETAILING urbanfieldstudio.comUpdating Development Standards for Multifamily and Mixed-Use Districts CLIENTCity of Union CityYEAR COMPLETED2021-2023CONTACTCarmela Campbell,Economic and CommunityDevelopment Director carmelaC@unioncity.org TEAM Miller Planning Associates (Prime) Urban Field Studio Lexington Plannig This project involved updating Union City Development Standards to better address multi-family and mixed-use districts citywide. The project involved studying existing building typologies and character, creating community outreach materials, educational handouts and facilitation, writing draft development standards, creating zoning graphics, and creating a users guide (look book) to provide project applicants an update on adopted development standard changes. Union City prepared a 15-question survey about multi-family housing design and development standards that was shared in October 2022. The questions addressed different types of multifamily and mixed-use housing, from townhomes to mixed-use apartments developments, the unique characteristics of different neighborhoods, and specifics about building design. The results of the survey are highlighted here, with further detail provided through a summary report. At a glance: 643 online survey responses Survey conducted in English, Spanish, Chinese, Hindi, Tagalog Union City Multi-Family Objective Development Standards Project Over 75% of survey participants live in Union City split between those who live in single family homes and those who live in multi-family homes. 3 in-person events 100+ attended 1 online survey For more information, and to sign up for project updates, please visit the project website: https://www.unioncity.org/606/Objective-Development-Standards Outreach Materials The objective of tabling events was to drive awareness of the online survey and to gather input in-person. Tabling events included a spinner that invited people to share their opinion on one of eight questions from the online survey. Participants used hearts to indicate which image they preferred most. Not all participants responded to each question, and results from this exercise should be regarded as unscientific polling. BUILDING DESIGN | 21BUILDING AND SITE DESIGN STANDARDS: MULTI-FAMILY AND RESIDENTIAL MIXED-USE DISTRICTS Residential Window Trim or Recesses Windows for residential uses are required to have trim a least three inches wide and one-half inch in depth or be recessed at least two inches from the surrounding exterior wall plane in order to create shadow lines and visual interest. Plan Set Tip! For residential windows, provide details to demonstrate how sills, recesses, or trim meet the minimum width/depth standards. Window trim and recesses help to define windows and create shadow lines and visual cues along the facade. Window detail Recess Recessed window with no trim Window with trim INTRODUCTION | 6BUILDING AND SITE DESIGN STANDARDS: MULTI-FAMILY AND RESIDENTIAL MIXED-USE DISTRICTS Approach to Designing a Project This document provides a framework for how to approach project design that reflects site and neighborhood context, surrounding uses, active street frontages, parking design and location, and neighborhood connections through pedestrian and bicycle paths and amenities. Zoning District Development Standards The second step is to identify the project’s applicable zoning district and any development standards that are applicable to that specific district. The Zoning Ordinance includes district regulations that establish the building envelope and density. This includes development standards such as setbacks, building height, lot coverage, residential density, and floor area ratio (FAR) that shape the massing of the building. Regulatory Framework and Site Context The first step in approaching project design is to refer to the City’s 2040 General Plan and any applicable area or specific plans to understand the key policy direction for the site location, and neighborhood context. Also consider how the project will complement nearby uses and how the proposed building can relate to adjacent amenities, such as transit stops or parks, or adjacent buildings, including their entrances, uses, and orientations. Using graphics, illustrations, and built examples, the following sections help convey various ways that the City’s design standards may be implemented to produce a high-quality project. Design Standards The third step is to require the building and developent configuration to meet design standards.This includes building design, which focuses on the actual structures, and site design, which addresses the siting of buildings and relationships to the street, open space, landscaping, amenities, and adjacent buildings. Building Design • Articulation • Blank Walls • Building Materials • Roof Lines • Windows Site Design • Entrances • Parking • Landscaping • Lighting • Relation to other buildings Link! Link! Link! Link! SECTION 6: PROJECT LINKS 29 City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 248 REF. FOR PUBLIC REALM DESIGN / OUTREACH Project: Downtown Dublin Vision Team Members: Ryan Call / Jane Lin Year Completed: 2023 Reference: Hazel Wetherford Asst. Community Development Director hazel.wetherford@dublin.ca.gov 925.452.2158 100 Civic Plaza, Dublin, CA 94568 Project: Castro Street Pedestrian Plaza Team Members: John Bela (while Project Director at Gehl) Year Completed: 2021 Reference: Aruna Bodduna, Public Works Department Lead aruna.bodduna@mountainview.gov (650) 903-6311 500 Castro St #2, Mountain View, CA Project: Monon Boulevard Team Members: John Bela (while Project Director at Gehl) Year Completed: 2019 Reference: Honorable James Brainard Former Mayor 317.571.2401 Project: Milpitas Metro Specific Plan Team Members: Jane Lin Year Completed: 2023 Reference: Ned Thomas City Manager nthomas@milpitas.gov 408.586.3059 455 E Calaveras Blvd, Milpitas, CA 95035 Link! 30City of South San Francisco / Objective Design Building and Streetscape, Public Realm Standards 249 Updated Objective Design Standards and Streetscape & Public Realm Standards Scope of Work The Urban Field (UF) team will provide the following scope of work for the Updated Objective Design Standards and Streetscape & Public Realm Standards project. Urban Field is the prime consultant and project manager for this project, conducting project management, community engagement, and the development of updated objective design standards and new streetscape/public realm standards. The subconsultants, Lexington Planning and Miller Planning Associates, will support the team and integrate the updated/new standards into the City of South San Francisco Zoning Code. The project team will ensure consistency in language and format across all deliverables. Task 1. Project Management Project Management Urban Field (UF) will manage the project schedule and budget using a spreadsheet which will be maintained and regularly updated for reference during check-in calls. Meeting agendas will be provided on a shared Google document with links to deliverables and supporting documents to record progress throughout the project. The UF project manager will hold biweekly check-in meetings with City staff. Other UF team members will be brought in based on the agenda for the check-in meeting. Meetings are assumed to be one (1) hour and held via Zoom, or other virtual meeting software. 80 meetings are assumed based on a .75 utilization of a 2-year schedule. The UF team will provide invoices and a monthly progress report providing an overview of all services rendered for the invoice, status of remaining fee, and a summary of completed deliverables. Kick-Off Meeting The UF team will conduct a project kick-off meeting with City staff via Zoom to discuss project goals, key issues, expectations, project milestones, schedule, file access, community engagement strategy, and deliverables. City Tour The UF team will tour the project area covering districts and recent projects on a tour led by City staff. The tour is expected to occur on one day, including travel time. Meetings • Kick-off meeting • City tour of districts and recent projects • Biweekly project check-in meetings Deliverables • Biweekly Meeting Agendas / Google Docs Master File • Project Budget and Schedule / Google Sheet Master File • City Tour Agenda and Map materials / Google Drive resource folder 250 • Kick-off Meeting Agenda and materials • Monthly Invoice and Progress Reports Task 2. Community Outreach & Engagement Task 2.0: Community Engagement Strategy & Communications Plan UF will prepare a Community Engagement Strategy which will outline meetings and events, and a Communications Plan developed with City staff to clarify the necessary deliverables, tone, and coordinated graphic needs of the effort. Community engagement will consider both objective design standards for new buildings and the public realm as a continuation of community engagement for the General Plan update. The proposed community outreach and engagement will target stakeholders in the most affected areas and the general public. The general public will also be informed throughout the project with a project website, surveys, and a chance to discuss the project in-person with City staff at office hours. Task 2.1: Focused Stakeholder Outreach UF will work with City staff to identify key stakeholders to involve throughout the project. UF will begin by listing and identifying stakeholders in the areas likely to be affected by new standards for buildings and streetscape. The target outreach population is anticipated to be the development community, architects, advocates for the area, and landowners, residents, and visitors to the areas. UF and City staff will put together a focus group/task force that will advise the project. The group will meet up to three times over the course of the project to provide input, review proposed changes, and provide feedback and recommendations. Task 2.2: Project Website & Communication Materials Urban Field will put together FAQ’s and materials that can be posted on a City-hosted project website. Materials can include background information and context, proposed standards, and surveys, amongst other materials deemed relevant. The project website will provide context for the project with posted project deliverables and project narrative. UF will work with the City’s Communications Manager to provide draft emails and a flier to notify the general public on outreach efforts related to the project. It is the City’s responsibility to distribute the information during outreach through emails, social media, and other City communication channels. Task 2.3: Online Survey and Office Hours Urban Field will create materials that can be shared in an online survey format to gather input and feedback on proposed standards. UF plans to use SurveyMonkey which can be translated easily into other languages. The survey will be conducted in four languages: English, Spanish, Tagalog, and simplified Chinese. There will be two surveys: the first survey aims to gather input for the project, and the second survey aims to collect feedback on proposed standards. Visual materials will be developed to accompany the survey sequence and lead people through the important issues. The features of SurveyMonkey include the ability to use graphics and imagery for questions of choice. Urban Field will design the surveys with City staff review. A downloaded summary of the survey results will be provided with minimal editing at the end of the surveys. 251 Accompanying both surveys will be City staff-led Office Hours which will be a chance for people to talk in-person and in real time, online. Office hours will be scheduled based on the availability of City staff to facilitate. If there is great interest in meeting in-person as proven by office hours, more office hours can be added, either in person or virtually. Meetings Task 2.1: • Three (3) virtual focus group meetings • Up to three in-person Design Review Board meetings at the City Hall Annex Building • Up to three in-person Bicycle and Pedestrian Advisory Committee meetings at the City Hall Annex Building Task 2.2: • Two (2) Website content coordination meetings Task 2.3 • Two (2) Online Survey content coordination meetings Deliverables: Task 2.0: • Community Engagement Strategy & Communications Plan (draft and final) Task 2.1: • Presentation materials to facilitate stakeholder meetings • Summary Presentation of Stakeholder Feedback Task 2.2: • Website Content • Flier and email copy for distribution and notification about outreach opportunities Task 2.3: • Two multilingual surveys using SurveyMonkey • Survey summaries Task 3. Objective Design Standards Update The revised Objective Design Standards (ODS) will address both multi -family and mixed-use residential projects, and single-family residential projects. The revised ODS will apply city-wide. More refined standards will be developed for the four districts, as shown in Figure 1 below and outlined in yellow. Task 3 aligns with the focus areas for Task 4: Streetscape & Public Realm Standards, as Task 4 will develop public realm and streetscape standards for these four districts. Alternatively, as the project gets underway, City staff and the consultant team may determine that the refined standards may apply to all parcels in the Transect Zones. 252 Figure 1. Four districts for refined objective design standards and streetscape/public realm standards Task 3.1: ODS Precedent and Best Practice Research The UF team will gather three examples of objective design standard precedents to serve as references. Research examples will target: • District identifying characteristics • Building detailing, scale, and ornamentation • Adaptive re-use of historic buildings and sensitivity to historic districts The materials in Task 3.1 will be presented along with Task 4 precedent research materials to City staff and stakeholders. Task 3.2: Scale of Development and Architectural Analysis Architectural analysis will focus on the scale of development as it relates to the size of the parcels and its influence on the character of the district and surrounding urban context. Analysis of historical and present-day development patterns will be presented to stakeholder groups as background to how existing standards are modified, and new standards are constructed. Architectural analysis will document trends in residential and mixed-use residential building design, methods of construction in today’s development community, the urban context of each district and building types, scale in height and massing, materiality, and parcel scale. For the areas of study that touch the city's historic districts, UF will work with the SSF Historical Society to obtain historic aerial photography, photos, and key parcel maps of subdivisions and set up a site visit to document how the character of development has changed over the years. Task 3.3: ODS Review and Refinement Code/Plan Amendments: As part of Task 3, the UF team will review adopted area plan policy documents and objective 253 standards in SSFMC Section 20.310 and the Transect Zones in SSFMC Section 20.135 to understand the current basis for regulating design through both guidelines and standards and discuss with staff what is working and not working with the current framework a nd regulations. The analysis includes evaluation of proposals designed in response to the recent standards, preferred design from community engagement, opportunities for changes that could improve project design. Improvements to the administration of the ODS: The UF team will work with the City to evaluate the administration and success of existing objective design standards in meeting the City’s objective to achieve more articulated buildings and public realm. This includes, but may not be limited to: • Organization: general standards codified in the Zoning Ordinance vs. design standards in area plans • Applicability: standards that apply citywide vs. specific change areas or the Transect Zones • Topics: massing, facade length and articulation standards in Section 20.310.004 can be augmented to address ornamentation • Implementation: outcomes based on any recent projects that have used objective standards, how exceptions are currently permitted, and the relationship to State Density Bonus Law waivers and concessions • Character areas: based on design guidelines and standards from area plans and Section 20.310.004, and site visits, characterize the various areas of the city, including desired transitions east of 101 • Three precedent examples of Objective Design Standards that integrate ornamentation, character standards. Based on the analysis above and the findings from community outreach activities and stakeholder input, UF will prepare options / recommendations for approaches for Task 3, including gaps in regulations that can better support building articulation and architectural details. UF will prepare a summary Standards Update Strategy Memo that outlines the approach to modif ying and expanding the existing standards to meet the City’s objectives. Refining Standards with Respect to Effective Regulation: UF will refine and augment the existing single and multifamily residential and mixed -use objective standards to enable more articulated buildings that engage the public realm. In neighborhoods and zoning districts with specific character features or design preferences, focused standards can support architectural form and details, such as roof forms, building entries, and materials. This targeted approach will streamline administration for City staff and decision -makers and clarify expectations for community members and applicants. Addressing Density Bonus Law Waivers: The ODS refinements will focus on developing design regulations based on community priorities, understanding that some projects will be able to modify them in return for delivering affordable and senior housing. Styles and Ornamentation Approach: The approach to architectural style and ornamentation will be based on numerous factors, but primarily proportion, scale, and detail and how those elements enhance the public realm and where 254 appropriate, draw upon local influences and history. Task 3.3 Deliverable Description: UF will be supported by Miller Planning Associates and Lexington Planning to review and refine existing development standards to streamline and integrate new standards. This task includes the following: • Prepare redline changes and new or modified standards for Sections 20.135 and 20.310 and/or a stand-alone document. Refine existing and add new objective standards to complement existing standards, guidelines, and adopted policy goals. • Distinguish applicability, as appropriate: by use (i.e.,100% residential vs. mixed use), zoning district, and/or location (e.g., East of 101, Downtown, adjacent to freeway/railroad). • Prepare diagrams and annotated graphics to illustrate written standards. • Develop a design standards checklist to assist applicants and City staff with requirements for multifamily and mixed-use residential projects and that summarizes locations in the Zoning Ordinance and other adopted policies where objective standards are located. Rather than repeat adopted standards verbatim, this checklist would be the form of one or more handouts (not subject to adoption) that would cross-reference where to find objective standards in the Zoning Ordinance or other locations. • Prepare an administrative draft for staff review. An initial public review draft will be prepared for community, Planning Commission, and City Council review. A second public review draft will be prepared for adoption hearings and a final draft for publication. Task 3.4: Building ODS Transect Zones Objective design standards will also include specific criteria for each of the transect zones. These will be developed in parallel with Task 4 to allow for the integration of building standards and the public realm standards. This task includes the following: • Prepare a design narrative for each district or Transect Zone that defines the aesthetic parameters specific to the area • Within each district area, building massing and site design standards may address: o Parcel scale o Building scale in terms of massing and building height o The design of private open space and courtyards o Setbacks o Facade length o Facade treatments along primary and secondary frontages • Ornamentation and Detailing objective design standards o Architectural Ornamentation focus zones ▪ Grade Level Facade ▪ Facade Body (upper levels) ▪ Crown (parapet line) o Fenestration o Building materiality • Where new standards can be applied citywide, they will be integrated into the existing code sections. 255 Meetings: • Task 3.1: Three (3) specific meetings to review Precedent ODS and Best Practice Research • Task 3.2: Three (3) specific meetings to review Scale of Development and Architectural Analysis • Task 3.3: Eight (8) meetings with City staff from relevant departments in addition to the bi- weekly check-in meetings. • Task 3.4: Eight (8) meetings to conceptualize, refine, and finalize new standards. Deliverables: Task 3.1: • Example ODS by other cities pertaining to District Criteria and Ornamentation and Detailing (minimum of 3) including a summary of highlights from each example Task 3.2: • Slide deck summarizing findings of site and architectural analysis of SSF research • Slide deck summarizing findings of current trends in contextual residential design Task 3.3 and 3.4: (Presumes access to original, editable digital files used to create the existing ODS document) • Standards Update Strategy Memo • Section 20.135 and 20.310 Redlines and areas of expansions and distinguished applicability. • Administrative Draft of the Standards • Public Review Draft of the Standards • Design Standards Checklist • Draft and Finalized Diagrams communicating revised and new Single and Multi-Family Design Standards Task 4. Streetscape & Public Realm Standards The UF team will develop Streetscape & Public Realm Standards that integrate urban design with the public realm, enhancing user experience and supporting diverse transportation modes in South San Francisco. Goals • Capture Design Cohesion: Harmonize the visual and functional elements of buildings and streetscapes. • Clarify and Streamline: Define clear requirements for streetscape improvements in development proposals. • Enhance User Experience: Promote a cohesive streetscape character reflecting the unique areas of South San Francisco. • Support Planning Goals: Align with the General Plan and Active South City Plan to enhance transportation and public spaces. Focus Area The focus area for the public realm standards will be the four corridors / districts as shown in the map in Figure 1, highlighted in yellow. City staff and the consultant team specifically identified these areas for the streetscape and public realm standards because they are the most likely to change in 256 the near-term. Task 4.1: Precedent and Best Practice Research • Research recent streetscape and public realm standards from across the US and synthesize best practices. Explore how these standards have been integrated into urban design standards and into the municipal code. • Assemble precedent images of best practices regarding streetscape and public realm elements such as paving, planting, lighting, seating. Task 4.2: Desktop and Field Research on South San Francisco Streets • Field research to 4 focus area sites to evaluate existing conditions (this is in addition to the City tour) • Using the General Plan Transportation Chapter and Active South City as starting points, expand on the LOS classification of street type by integrating pedestrian movement data from Strava Metro and Replica to develop holistic street types • Conduct field research to ground truth holistic street types Task 4.3: Streetscape Principles & Guidelines • Develop Sidewalk Standards: o Sidewalk Design Principles: Craft principles for SSF sidewalks framing them as the foundation of the transportation network and a vital part of SSF's public realm o Sidewalk Zones: Definition and delineation of building frontage / setback, pedestrian through, furnishing / streetlife, and landscape / planting zones o Features to activate sidewalks: Vibrant Street Wall, Green Walls, Plazas, Sidewalk Cafés, Driveways, Building Entrances o Greenscape: Benefits of Street Trees, Vegetated Stormwater Management, Soils Selection and Management o Lighting: General lighting principles • Develop Intersection Standards: o Design principles & User Experience: Multimodal intersection design principles. Pedestrian, transit, bicycle, and motorist user experience. o Placemaking at intersections: Reclaiming space at intersections, gateways and transitions, building entrances. o Crosswalk Design: Standard Crosswalks, Enhanced Crosswalks • Curb Management o Curb management principles: Drawing on best practices and precedent research, develop SSF specific curb management principles for the focus areas o Alternative Curbside Uses: Accessible Parking, Scooter and Motorcycle Parking, Bicycle Share Stations, On-Street Bicycle Parking, Electric Vehicle Charging Stations, Parklets, Food Trucks Standards Integration The project team recommends adopting the public realm guidelines and standards by resolution, separate from the zoning ordinance in the form of a clear illustrative handbook. This allows for a layout that incorporates graphics and text to illustrate requi rements. This document can be posted to the City’s website and more easily shared between City departments and updated from time to time. This document can be used to enforce public realm standards for residential, non -residential 257 and municipal projects. This could be a single document or multiple documents “owned” by different departments (e.g., Street Tree species list, street furniture catalog). The zoning ordinance will cross-reference public realm guidelines standards, so that all objective standards are easily found and understood by applicants, City staff, and decision-makers. Task 4.4: Applying the Guidelines to SSF's Streets • Apply guidelines to SSF street types, providing specific guidance on design and material selection for the four districts identified above. Create graphic visualizations in coordination with ODS: o Sidewalks by SSF Street Types: Building on the guidelines, apply sidewalk guidelines to SSF street types within the four focus areas. o Sidewalk Materials: Materials and Sidewalk Zones, Permeable Paving Materials o Street Trees: Street Trees and Urban Design, Street Trees and Street Types, Choosing the Right Tree, Tree Siting and Spacing, Root Environment for Street Trees, Open Tree Trenches, Covered Tree Trenches, Raised Tree Beds, Tree Pits. o Vegetated Stormwater Management: Stormwater Planters, Rain Gardens o Street Furniture: Seating, Bollards, Trash Compactors and Recycling Bins, Bicycle Parking, Bicycle Racks o Transit Stops: Bus Stops, Bus Shelters o Street Lights: Street Lights, Light Fixtures, Lighting Elements (Lamps), Siting and Clearances o Corridor Studies: Test fit guidelines to specific locations. Produce one detailed, one- block plan line / horizontal layout for each district focus area. Eight (8) plans total. Meetings: • Task 4.1: One (1) meeting with City staff to review public realm guidelines precedents and best practices. • Task 4.2: One (1) meeting with City staff (multiple departments) to review and select priority street types in the four focus districts. • Task 4.3: Three (3) meetings with City staff to review public realm draft standards; this includes a preliminary draft, administrative draft, and public draft. • Task 4.4: One (1) meeting with City staff (multiple departments) to select locations for corridor studies. Deliverables: Task 4.1: • Best Practice Research in form of 11x17 digital slide deck presentation Task 4.2: • Summary of priority street types and characteristics in focus areas Task 4.3: • Administrative and Public Review Drafts of the Streetscape and Public Realm Standards (PDF report) • Summary Presentation of Streetscape and Public Realm Standards • Integrated Public Realm and Streetscape Standards 258 Task 4.4: • Application of guidelines to SSF street types, providing specific guidance on design and material selection for the four districts • Graphic visualizations in coordination with ODS • Conduct corridor studies - Test fit guidelines to specific locations. Produce one detailed, one-block plan line / horizontal layout for each district focus area. Eight (8) plans total. Task 5. Review and Adoption Task 5.1 Design standard integration with existing documents Approach The UF team will assemble the collective materials from the previous tasks into the Final Objective Design Standards and Streetscape & Public Realm Standards. UF will work with staff to determine the best format to implement (discussed in more detail below), and distill a significant amount of process into clear and concise presentations highlighting the overarching strategies, practical application, and the personal touches that came from the Community and Stakeholder Outreach process. The UF team places a great value in presenting how the ideas were sourced and refined through the community process, it is an essential path to adoption. Final Code / Plan Amendments Once the UF team has crafted the content in Tasks 3 and 4, the next step is finalizing their format, and strategy for integration. The South San Francisco Municipal Code contains primarily objective standards, while area plans contain both objective standards and subjective guidelines. The recommended outcome of the assignment would be codifying refinements and new standards using a combination of these two different methods: • Amendments to Sections 20.135 and 20.310 to refine and augment existing standards. Objective design standards would remain within the Zoning Ordinance alongside the development standards and other regulations applicable to the project site. The City may consider amending area plans only if necessary, retaining them as written, since they will continue to pertain to 100% non- residential projects and can continue to be enforced for residential and residential mixed use projects that are not subject to the Housing Accountability Act. Alternatively, the objective standards contained in the area plans could be integrated into the Zoning Ordinance. The subjective guidelines would remain in the area plans to provide guidance for all applications and as review criteria for projects that are not subject to the Housing Accountability Act. Note that the scope of work does not include modifications to area plan documents. • A stand-alone document that establishes design standards for aspects of the residential and mixed-use residential projects as well as the standards for the Public Realm and Streetscapes. If adopted by resolution, the document could be more easily amended f rom time to time. This method allows for more detailed diagrams or photographs in an integrated booklet. Cross-references to this booklet in the zoning ordinance would help ensure that these standards do not get missed by applicants or future staff members. Through the project, UF will work with staff to develop an approach that best fits within the City’s regulatory framework. 259 CEQA Review The scope of zoning revisions anticipated represent implementation of adopted plans and policy. Therefore, the revisions are expected to be categorically exempt under CEQA and/or addressed by the CEQA documents prepared for the General Plan and area plans. The project does not propose to increase development beyond what was analyzed in the General Plan or area plans. As a result, the scope of work does not include CEQA review. Task 5.1 Deliverable Description • Provide assistance in the final integration, cross referencing of the revised Building and Public Realm ODS into the zoning ordinance. Task 5.2 Planning and City Council Public Hearings • Prepare materials for and make formal presentations at up to two (2) Planning Commission and two (2) City Council public hearings to support adoption of the Objective Design Standards and Streetscape & Public Realm Standards. Task 5.3 Final Objective Design Standards and Streetscape & Public Realm Standards. • Based on City Council action, prepare the final Objective Design Standards and Streetscape & Public Realm Standards. Meetings: • Planning Commission meetings (2) • City Council meetings (2) Deliverables: • Meeting presentations (draft and final) (with slight revisions to tailor to PC and CC audiences) (2) • Final Objective Design Standards and Streetscape & Public Realm Standards • Assistance with final integration of standards into the Zoning Code • Additional data, graphics, and other support, as needed 260 ATTACHMENT 5 – Project Budget 261 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-121 Agenda Date:2/12/2025 Version:1 Item #:16a. Resolution approving Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Fee Funds and authorizing the City Manager to execute a Consulting Services Agreement with Urban Field El Cerrito,LLC for Updated Objective Design Standards and Streetscape & Public Realm Standards in an amount not to exceed $374,500. WHERAS,California state law mandates cities adopt Objective Design Standards for certain types of housing developments, primarily multi-family and mixed-use residential developments; and WHEREAS,in 2022,as a part of the process to update the General Plan and Zoning Code,the City of South San Francisco adopted Objective Design Standards and Form-Based District regulations; and WHEREAS,in 2023,the City of South San Francisco adopted the Lindenville Specific Plan,which provided further design standards for development within the Lindenville sub-area; and WHEREAS,since adoption of the initial Objective Design Standards,City staff has applied the standards to new projects and has identified opportunities to revise,expand,and improve the standards.City Council also provided staff with direction that future development should include building ornamentation and architectural features that help create unique and high-quality development; and WHEREAS,City staff also identified a related opportunity to develop streetscape and public realm standards that would apply to new developments in the mixed-use and commercial areas of the city and other corridors identified in the Active South City Bicycle and Pedestrian Plan as priorities for improving multi-modal transportation; and WHEREAS,the City released a Request for Proposals for Updated Objective Design Standards and Streetscape &Public Realm Standards and received six qualified responses to the RFP and,upon evaluation by a proposal review and interview panel,and upon negotiation,City staff recommends selecting Urban Field El Cerrito,LLC for the work and entering into a consulting services agreement with that firm. WHEREAS,$125,000 from the General Plan Maintenance Fee was appropriated in FY 2024-25 for the Updated Objective Design Standards and Streetscape &Public Realm Standards project and approval of Budget Amendment Number 25.040 would authorize $249,500 in additional funds for the contract. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby approves Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Fee Funds. City of South San Francisco Printed on 2/13/2025Page 1 of 2 powered by Legistar™262 File #:25-121 Agenda Date:2/12/2025 Version:1 Item #:16a. BE IT FURTHER RESOLVED that the City Council hereby approves a consulting services agreement,attached herewith and incorporated herein as Exhibit A,with Urban Field El Cerrito,LLC in an amount not to exceed $374,500 for Updated Objective Design Standards and Streetscape &Public Realm Standards,conditioned on the consultant’s timely execution of the consulting services agreement and submission of all required documents,including but not limited to,certificates of insurance and endorsements, in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A and to execute any other related documents on behalf of the City upon timely submission by Urban Field El Cerrito,LLC a signed contract and all other necessary documents,subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions consistent with the intent of this resolution, that do not materially increase the City’s obligations. ***** City of South San Francisco Printed on 2/13/2025Page 2 of 2 powered by Legistar™263 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 1 of 16 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND NAME OF CONSULTANTS THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and _______________ (“Consultant”) (together sometimes referred to as the “Parties”) as of _______________ (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A, attached hereto and incorporated herein, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on _______________, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed ____________________, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to 264 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 2 of 16 Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: ▪ Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); ▪ The beginning and ending dates of the billing period; ▪ A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; ▪ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; ▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; ▪ The amount and purpose of actual expenditures for which reimbursement is sought; ▪ The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. City shall have no obligation to pay invoices submitted ninety (90) days past the performance of work or incurrence of cost. 265 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 3 of 16 2.3 Final Payment. City shall pay the last ten percent (10%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement _____________________________. Reimbursable expenses shall not exceed $_____________________. Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes, Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit ____. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with C onsultant’s withholding duty to City upon request. . 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 266 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 4 of 16 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics o n the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the C onsultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and 267 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 5 of 16 the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long -distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide Certificates of Insurance, attached hereto and incorporated herein as Exhibit C, indicating that Consultant has obtained or currently maintains insurance that meets the requirements of this section and under forms of insurance satisfactory, in all respects, to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator (as defined in Section 10.9). The insurer, if insurance is provided, or the Consultant, if a program of self - insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from 268 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 6 of 16 activities contemplated under this Agreement, including the use of owned and non - owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self -insured retention shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS $150,000 per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims -made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and 269 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 7 of 16 expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 270 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 8 of 16 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self -insured retention by others, including additional insureds or insurers do not serve to satisfy the self - insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self - insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 271 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 9 of 16 b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and 272 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 10 of 16 all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent or to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of what-so-ever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. 273 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 11 of 16 Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 274 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 12 of 16 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties unless required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals . All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become 275 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 13 of 16 the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 276 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 14 of 16 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by _________________ ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant ___________________________ 277 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 15 of 16 ___________________________ ___________________________ ___________________________ City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. The Parties have executed this Agreement as of the Effective Date. 278 Consulting Services Agreement between [Rev:11.14.2016] DATE City of South San Francisco and _______________ Page 16 of 16 CITY OF SOUTH SAN FRANCISCO Consultants ____________________________ _____________________________________ City Manager NAME: TITLE: Attest: _____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729962.1 279 Exhibit A. Scope of Work The Urban Field (UF) team will provide the following scope of work for the Updated Objective Design Standards and Streetscape & Public Realm Standards project. Urban Field is the prime consultant and project manager for this project, conducting project management, community engagement, and the development of updated objective design standards and new streetscape/public realm standards. The subconsultants, Lexington Planning and Miller Planning Associates, will support the team and integrate the updated/new standards into the City of South San Francisco Zoning Code. The project team will ensure consistency in language and format across all deliverables. Task 1. Project Management Project Management Urban Field (UF) will manage the project schedule and budget using a spreadsheet which will be maintained and regularly updated for reference during check-in calls. Meeting agendas will be provided on a shared Google document with links to deliverables and supporting documents to record progress throughout the project. The UF project manager will hold biweekly check-in meetings with City staff. Other UF team members will be brought in based on the agenda for the check-in meeting. Meetings are assumed to be one (1) hour and held via Zoom, or other virtual meeting software. 80 meetings are assumed based on a .75 utilization of a 2-year schedule. The UF team will provide invoices and a monthly progress report providing an overview of all services rendered for the invoice, status of remaining fee, and a summary of completed deliverables. Kick-Off Meeting The UF team will conduct a project kick-off meeting with City staff via Zoom to discuss project goals, key issues, expectations, project milestones, schedule, file access, community engagement strategy, and deliverables. City Tour The UF team will tour the project area covering districts and recent projects on a tour led by City staff. The tour is expected to occur on one day, including travel time. Meetings •Kick-off meeting •City tour of districts and recent projects •Biweekly project check-in meetings Deliverables •Biweekly Meeting Agendas / Google Docs Master File •Project Budget and Schedule / Google Sheet Master File •City Tour Agenda and Map materials / Google Drive resource folder •Kick-off Meeting Agenda and materials 280 •Monthly Invoice and Progress Reports Task 2. Community Outreach & Engagement Task 2.0: Community Engagement Strategy & Communications Plan UF will prepare a Community Engagement Strategy which will outline meetings and events, and a Communications Plan developed with City staff to clarify the necessary deliverables, tone, and coordinated graphic needs of the effort. Community engagement will consider both objective design standards for new buildings and the public realm as a continuation of community engagement for the General Plan update. The proposed community outreach and engagement will target stakeholders in the most affected areas and the general public. The general public will also be informed throughout the project with a project website, surveys, and a chance to discuss the project in-person with City staff at office hours. Task 2.1: Focused Stakeholder Outreach UF will work with City staff to identify key stakeholders to involve throughout the project. UF will begin by listing and identifying stakeholders in the areas likely to be affected by new standards for buildings and streetscape. The target outreach population is anticipated to be the development community, architects, advocates for the area, and landowners, residents, and visitors to the areas. UF and City staff will put together a focus group/task force that will advise the project. The group will meet up to three times over the course of the project to provide input, review proposed changes, and provide feedback and recommendations. Task 2.2: Project Website & Communication Materials Urban Field will put together FAQ’s and materials that can be posted on a City-hosted project website. Materials can include background information and context, proposed standards, and surveys, amongst other materials deemed relevant. The project website will provide context for the project with posted project deliverables and project narrative. UF will work with the City’s Communications Manager to provide draft emails and a flier to notify the general public on outreach efforts related to the project. It is the City’s responsibility to distribute the information during outreach through emails, social media, and other City communication channels. Task 2.3: Online Survey and Office Hours Urban Field will create materials that can be shared in an online survey format to gather input and feedback on proposed standards. UF plans to use SurveyMonkey which can be translated easily into other languages. The survey will be conducted in four languages: English, Spanish, Tagalog, and simplified Chinese. There will be two surveys: the first survey aims to gather input for the project, and the second survey aims to collect feedback on proposed standards. Visual materials will be developed to accompany the survey sequence and lead people through the important issues. The features of SurveyMonkey include the ability to use graphics and imagery for questions of choice. Urban Field will design the surveys with City staff review. A downloaded summary of the survey results will be provided with minimal editing at the end of the surveys. Accompanying both surveys will be City staff-led Office Hours which will be a chance for people to 281 talk in-person and in real time, online. Office hours will be scheduled based on the availability of City staff to facilitate. If there is great interest in meeting in-person as proven by office hours, more office hours can be added, either in person or virtually. Meetings Task 2.1: •Three (3) virtual focus group meetings •Up to three in-person Design Review Board meetings at the City Hall Annex Building •Up to three in-person Bicycle and Pedestrian Advisory Committee meetings at the City Hall Annex Building Task 2.2: •Two (2) Website content coordination meetings Task 2.3 •Two (2) Online Survey content coordination meetings Deliverables: Task 2.0: •Community Engagement Strategy & Communications Plan (draft and final) Task 2.1: •Presentation materials to facilitate stakeholder meetings •Summary Presentation of Stakeholder Feedback Task 2.2: •Website Content •Flier and email copy for distribution and notification about outreach opportunities Task 2.3: •Two multilingual surveys using SurveyMonkey •Survey summaries Task 3. Objective Design Standards Update The revised Objective Design Standards (ODS) will address both multi -family and mixed-use residential projects, and single-family residential projects. The revised ODS will apply city-wide. More refined standards will be developed for the four districts, as shown in Figure 1 below and outlined in yellow. Task 3 aligns with the focus areas for Task 4: Streetscape & Public Realm Standards, as Task 4 will develop public realm and streetscape standards for these four districts. Alternatively, as the project gets underway, City staff and the consultant team may determine that the refined standards may apply to all parcels in the Transect Zones. 282 Figure 1. Four districts for refined objective design standards and streetscape/public realm standards Task 3.1: ODS Precedent and Best Practice Research The UF team will gather three examples of objective design standard precedents to serve as references. Research examples will target: •District identifying characteristics •Building detailing, scale, and ornamentation •Adaptive re-use of historic buildings and sensitivity to historic districts The materials in Task 3.1 will be presented along with Task 4 precedent research materials to City staff and stakeholders. Task 3.2: Scale of Development and Architectural Analysis Architectural analysis will focus on the scale of development as it relates to the size of the parcels and its influence on the character of the district and surrounding urban context. Analysis of historical and present-day development patterns will be presented to stakeholder groups as background to how existing standards are modified, and new standards are constructed. Architectural analysis will document trends in residential and mixed-use residential building design, methods of construction in today’s development community, the urban context of each district and building types, scale in height and massing, materiality, and parcel scale. For the areas of study that touch the city's historic districts, UF will work with the SSF Historical Society to obtain historic aerial photography, photos, and key parcel maps of subdivisions and set up a site visit to document how the character of development has changed over the years. Task 3.3: ODS Review and Refinement Code/Plan Amendments: As part of Task 3, the UF team will review adopted area plan policy documents and objective 283 standards in SSFMC Section 20.310 and the Transect Zones in SSFMC Section 20.135 to understand the current basis for regulating design through both guidelines and standards and discuss with staff what is working and not working with the current framework a nd regulations. The analysis includes evaluation of proposals designed in response to the recent standards, preferred design from community engagement, opportunities for changes that could improve project design. Improvements to the administration of the ODS: The UF team will work with the City to evaluate the administration and success of existing objective design standards in meeting the City’s objective to achieve more articulated buildings and public realm. This includes, but may not be limited to: •Organization: general standards codified in the Zoning Ordinance vs. design standards in area plans •Applicability: standards that apply citywide vs. specific change areas or the Transect Zones •Topics: massing, facade length and articulation standards in Section 20.310.004 can be augmented to address ornamentation •Implementation: outcomes based on any recent projects that have used objective standards, how exceptions are currently permitted, and the relationship to State Density Bonus Law waivers and concessions •Character areas: based on design guidelines and standards from area plans and Section 20.310.004, and site visits, characterize the various areas of the city, including desired transitions east of 101 •Three precedent examples of Objective Design Standards that integrate ornamentation, character standards. Based on the analysis above and the findings from community outreach activities and stakeholder input, UF will prepare options / recommendations for approaches for Task 3, including gaps in regulations that can better support building articulation and architectural details. UF will prepare a summary Standards Update Strategy Memo that outlines the approach to modif ying and expanding the existing standards to meet the City’s objectives. Refining Standards with Respect to Effective Regulation: UF will refine and augment the existing single and multifamily residential and mixed -use objective standards to enable more articulated buildings that engage the public realm. In neighborhoods and zoning districts with specific character features or design preferences, focused standards can support architectural form and details, such as roof forms, building entries, and materials. This targeted approach will streamline administration for City staff and decision -makers and clarify expectations for community members and applicants. Addressing Density Bonus Law Waivers: The ODS refinements will focus on developing design regulations based on community priorities, understanding that some projects will be able to modify them in return for delivering affordable and senior housing. Styles and Ornamentation Approach: The approach to architectural style and ornamentation will be based on numerous factors, but primarily proportion, scale, and detail and how those elements enhance the public realm and where 284 appropriate, draw upon local influences and history. Task 3.3 Deliverable Description: UF will be supported by Miller Planning Associates and Lexington Planning to review and refine existing development standards to streamline and integrate new standards. This task includes the following: • Prepare redline changes and new or modified standards for Sections 20.135 and 20.310 and/or a stand-alone document. Refine existing and add new objective standards to complement existing standards, guidelines, and adopted policy goals. • Distinguish applicability, as appropriate: by use (i.e.,100% residential vs. mixed use), zoning district, and/or location (e.g., East of 101, Downtown, adjacent to freeway/railroad). • Prepare diagrams and annotated graphics to illustrate written standards. • Develop a design standards checklist to assist applicants and City staff with requirements for multifamily and mixed-use residential projects and that summarizes locations in the Zoning Ordinance and other adopted policies where objective standards are located. Rather than repeat adopted standards verbatim, this checklist would be the form of one or more handouts (not subject to adoption) that would cross-reference where to find objective standards in the Zoning Ordinance or other locations. • Prepare an administrative draft for staff review. An initial public review draft will be prepared for community, Planning Commission, and City Council review. A second public review draft will be prepared for adoption hearings and a final draft for publication. Task 3.4: Building ODS Transect Zones Objective design standards will also include specific criteria for each of the transect zones. These will be developed in parallel with Task 4 to allow for the integration of building standards and the public realm standards. This task includes the following: • Prepare a design narrative for each district or Transect Zone that defines the aesthetic parameters specific to the area • Within each district area, building massing and site design standards may address: o Parcel scale o Building scale in terms of massing and building height o The design of private open space and courtyards o Setbacks o Facade length o Facade treatments along primary and secondary frontages • Ornamentation and Detailing objective design standards o Architectural Ornamentation focus zones ▪ Grade Level Facade ▪ Facade Body (upper levels) ▪ Crown (parapet line) o Fenestration o Building materiality • Where new standards can be applied citywide, they will be integrated into the existing code sections. 285 Meetings: •Task 3.1: Three (3) specific meetings to review Precedent ODS and Best Practice Research •Task 3.2: Three (3) specific meetings to review Scale of Development and Architectural Analysis •Task 3.3: Eight (8) meetings with City staff from relevant departments in addition to the bi- weekly check-in meetings. •Task 3.4: Eight (8) meetings to conceptualize, refine, and finalize new standards. Deliverables: Task 3.1: •Example ODS by other cities pertaining to District Criteria and Ornamentation and Detailing (minimum of 3) including a summary of highlights from each example Task 3.2: •Slide deck summarizing findings of site and architectural analysis of SSF research •Slide deck summarizing findings of current trends in contextual residential design Task 3.3 and 3.4: (Presumes access to original, editable digital files used to create the existing ODS document) •Standards Update Strategy Memo •Section 20.135 and 20.310 Redlines and areas of expansions and distinguished applicability. •Administrative Draft of the Standards •Public Review Draft of the Standards •Design Standards Checklist •Draft and Finalized Diagrams communicating revised and new Single and Multi-Family Design Standards Task 4. Streetscape & Public Realm Standards The UF team will develop Streetscape & Public Realm Standards that integrate urban design with the public realm, enhancing user experience and supporting diverse transportation modes in South San Francisco. Goals •Capture Design Cohesion: Harmonize the visual and functional elements of buildings and streetscapes. •Clarify and Streamline: Define clear requirements for streetscape improvements in development proposals. •Enhance User Experience: Promote a cohesive streetscape character reflecting the unique areas of South San Francisco. •Support Planning Goals: Align with the General Plan and Active South City Plan to enhance transportation and public spaces. Focus Area The focus area for the public realm standards will be the four corridors / districts as shown in the map in Figure 1, highlighted in yellow. City staff and the consultant team specifically identified these areas for the streetscape and public realm standar ds because they are the most likely to change in 286 the near-term. Task 4.1: Precedent and Best Practice Research •Research recent streetscape and public realm standards from across the US and synthesize best practices. Explore how these standards have been integrated into urban design standards and into the municipal code. •Assemble precedent images of best practices regarding streetscape and public realm elements such as paving, planting, lighting, seating. Task 4.2: Desktop and Field Research on South San Francisco Streets •Field research to 4 focus area sites to evaluate existing conditions (this is in addition to the City tour) •Using the General Plan Transportation Chapter and Active South City as starting points, expand on the LOS classification of street type by integrating pedestrian movement data from Strava Metro and Replica to develop holistic street types •Conduct field research to ground truth holistic street types Task 4.3: Streetscape Principles & Guidelines •Develop Sidewalk Standards: o Sidewalk Design Principles: Craft principles for SSF sidewalks framing them as the foundation of the transportation network and a vital part of SSF's public realm o Sidewalk Zones: Definition and delineation of building frontage / setback, pedestrian through, furnishing / streetlife, and landscape / planting zones o Features to activate sidewalks: Vibrant Street Wall, Green Walls, Plazas, Sidewalk Cafés, Driveways, Building Entrances o Greenscape: Benefits of Street Trees, Vegetated Stormwater Management, Soils Selection and Management o Lighting: General lighting principles •Develop Intersection Standards: o Design principles & User Experience: Multimodal intersection design principles. Pedestrian, transit, bicycle, and motorist user experience. o Placemaking at intersections: Reclaiming space at intersections, gateways and transitions, building entrances. o Crosswalk Design: Standard Crosswalks, Enhanced Crosswalks •Curb Management o Curb management principles: Drawing on best practices and precedent research, develop SSF specific curb management principles for the focus areas o Alternative Curbside Uses: Accessible Parking, Scooter and Motorcycle Parking, Bicycle Share Stations, On-Street Bicycle Parking, Electric Vehicle Charging Stations, Parklets, Food Trucks Standards Integration The project team recommends adopting the public realm guidelines and standards by resolution, separate from the zoning ordinance in the form of a clear illustrative handbook. This allows for a layout that incorporates graphics and text to illustrate requi rements. This document can be posted to the City’s website and more easily shared between City departments and updated from time to time. This document can be used to enforce public realm standards for residential, non -residential 287 and municipal projects. This could be a single document or multiple documents “owned” by different departments (e.g., Street Tree species list, street furniture catalog). The zoning ordinance will cross-reference public realm guidelines standards, so that all objective standards are easily found and understood by applicants, City staff, and decision-makers. Task 4.4: Applying the Guidelines to SSF's Streets • Apply guidelines to SSF street types, providing specific guidance on design and material selection for the four districts identified above. Create graphic visualizations in coordination with ODS: o Sidewalks by SSF Street Types: Building on the guidelines, apply sidewalk guidelines to SSF street types within the four focus areas. o Sidewalk Materials: Materials and Sidewalk Zones, Permeable Paving Materials o Street Trees: Street Trees and Urban Design, Street Trees and Street Types, Choosing the Right Tree, Tree Siting and Spacing, Root Environment for Street Trees, Open Tree Trenches, Covered Tree Trenches, Raised Tree Beds, Tree Pits. o Vegetated Stormwater Management: Stormwater Planters, Rain Gardens o Street Furniture: Seating, Bollards, Trash Compactors and Recycling Bins, Bicycle Parking, Bicycle Racks o Transit Stops: Bus Stops, Bus Shelters o Street Lights: Street Lights, Light Fixtures, Lighting Elements (Lamps), Siting and Clearances o Corridor Studies: Test fit guidelines to specific locations. Produce one detailed, one- block plan line / horizontal layout for each district focus area. Eight (8) plans total. Meetings: • Task 4.1: One (1) meeting with City staff to review public realm guidelines precedents and best practices. • Task 4.2: One (1) meeting with City staff (multiple departments) to review and select priority street types in the four focus districts. • Task 4.3: Three (3) meetings with City staff to review public realm draft standards; this includes a preliminary draft, administrative draft, and public draft. • Task 4.4: One (1) meeting with City staff (multiple departments) to select locations for corridor studies. Deliverables: Task 4.1: • Best Practice Research in form of 11x17 digital slide deck presentation Task 4.2: • Summary of priority street types and characteristics in focus areas Task 4.3: • Administrative and Public Review Drafts of the Streetscape and Public Realm Standards (PDF report) • Summary Presentation of Streetscape and Public Realm Standards • Integrated Public Realm and Streetscape Standards 288 Task 4.4: •Application of guidelines to SSF street types, providing specific guidance on design and material selection for the four districts •Graphic visualizations in coordination with ODS •Conduct corridor studies - Test fit guidelines to specific locations. Produce one detailed, one-block plan line / horizontal layout for each district focus area. Eight (8) plans total. Task 5. Review and Adoption Task 5.1 Design standard integration with existing documents Approach The UF team will assemble the collective materials from the previous tasks into the Final Objective Design Standards and Streetscape & Public Realm Standards. UF will work with staff to determine the best format to implement (discussed in more detail below), and distill a significant amount of process into clear and concise presentations highlighting the overarching strategies, practical application, and the personal touches that came from the Community and Stakeholder Outreach process. The UF team places a great value in presenting how the ideas were sourced and refined through the community process, it is an essential path to adoption. Final Code / Plan Amendments Once the UF team has crafted the content in Tasks 3 and 4, the next step is finalizing their format, and strategy for integration. The South San Francisco Municipal Code contains primarily objective standards, while area plans contain both objective standards and subjective guidelines. The recommended outcome of the assignment would be codifying refinements and new standards using a combination of these two different methods: •Amendments to Sections 20.135 and 20.310 to refine and augment existing standards. Objective design standards would remain within the Zoning Ordinance alongside the development standards and other regulations applicable to the project site. The City may consider amending area plans only if necessary, retaining them as written, since they will continue to pertain to 100% non- residential projects and can continue to be enforced for residential and residential mi xed use projects that are not subject to the Housing Accountability Act. Alternatively, the objective standards contained in the area plans could be integrated into the Zoning Ordinance. The subjective guidelines would remain in the area plans to provide guidance for all applications and as review criteria for projects that are not subject to the Housing Accountability Act. Note that the scope of work does not include modifications to area plan documents. •A stand-alone document that establishes design standards for aspects of the residential and mixed-use residential projects as well as the standards for the Public Realm and Streetscapes. If adopted by resolution, the document could be more easily amended f rom time to time. This method allows for more detailed diagrams or photographs in an integrated booklet. Cross-references to this booklet in the zoning ordinance would help ensure that these standards do not get missed by applicants or future staff members. Through the project, UF will work with staff to develop an approach that best fits within the City’s regulatory framework. 289 CEQA Review The scope of zoning revisions anticipated represent implementation of adopted plans and policy. Therefore, the revisions are expected to be categorically exempt under CEQA and/or addressed by the CEQA documents prepared for the General Plan and area plans. The project does not propose to increase development beyond what was analyzed in the General Plan or area plans. As a result, the scope of work does not include CEQA review. Task 5.1 Deliverable Description •Provide assistance in the final integration, cross referencing of the revised Building and Public Realm ODS into the zoning ordinance. Task 5.2 Planning and City Council Public Hearings •Prepare materials for and make formal presentations at up to two (2) Planning Commission and two (2) City Council public hearings to support adoption of the Objective Design Standards and Streetscape & Public Realm Standards. Task 5.3 Final Objective Design Standards and Streetscape & Public Realm Standards. •Based on City Council action, prepare the final Objective Design Standards and Streetscape & Public Realm Standards. Meetings: •Planning Commission meetings (2) •City Council meetings (2) Deliverables: •Meeting presentations (draft and final) (with slight revisions to tailor to PC and CC audiences) (2) •Final Objective Design Standards and Streetscape & Public Realm Standards •Assistance with final integration of standards into the Zoning Code •Additional data, graphics, and other support, as needed 290 Exhibit B. Compensation Schedule 291 Exhibit C. Insurance Certificates [To be inserted] 292 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-158 Agenda Date:2/12/2025 Version:1 Item #:17. Report regarding City Council consideration of whether to take a position on San Mateo County Measure A on the March 4, 2025, ballot, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with a four-fifths vote, after written notice and an opportunity to be heard RECOMMENDATION It is recommended that the City Council consider whether to take a position on San County Measure A, which is on the March 4, 2025, ballot. The measure would amend the County’s Charter to allow the Board of Supervisors to remove the Sheriff from office with a four-fifths vote, after notice to the Sheriff and an opportunity to be heard. The Charter amendment would remain in effect only through calendar year 2028. A resolution is attached that would express Council’s support for the measure. BACKGROUND/DISCUSSION On November 13, 2024, retired Judge LaDoris Cordell released an independent investigation report (“Report”) sustaining several allegations against San Mateo County Sheriff Corpus and her executive team, including that they have engaged in retaliation and intimidation, exceeded and/or abused their authority, and that the Sheriff has uttered and texted racial and homophobic slurs in the workplace. In the context of the Report, the Board of Supervisors placed Measure A on the ballot for the March 4, 2025, election. Measure A, if approved, would amend the County Charter to allow the Board of Supervisors to remove the Sheriff from office-a power the Board of Supervisors presently does not have under the Charter. The removal process would require notice to the Sherriff of the Board’s intent to remove her from office and would provide her with an opportunity to be heard on the matter. A four-fifths vote of the Board of Supervisors would be required to remove the Sheriff from office. A copy of the County Counsel’s impartial analysis of Measure A is attached for additional information. Under California caselaw, the City Council is allowed to express its view on a local ballot measure, as long as it does so at a public meeting at which all sides have an opportunity to present their opinions. CONCLUSION It is recommended that the City Council consider whether to take a position on San Mateo County Measure A. A resolution is attached that, if adopted, would express the Council’s support for the measure, which would amend the County Charter to authorize the Board of Supervisors to remove the Sheriff from office, for a limited time and subject to specified procedures. Attachment(s): 1.Impartial Analysis City of South San Francisco Printed on 2/7/2025Page 1 of 1 powered by Legistar™293 294 Agenda Item 17. 25-158 Report regarding City Council consideration of whether to take a position on San Mateo County Measure A on the March 4, 2025, ballot, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with a four-fifths vote, after written notice and an opportunity to be heard Legislation Text Impartial Analysis Measure A 9 Public Comments • Guest User 17 days ago The Board of Supervisors, City Councils, Congress and Senate representatives and so many other interest groups, unions etc strongly endorsed Sheriff Corpus. We voted accordingly based on our trust of elected officials and Board of Supervisors. They have the power and every avenue to make sure the right candidate is placed in that electorate position. The message that they are sending is not to trust their decisions and that they don’t have the public’s best interest in mind. So I am keeping my right to vote with a HUGE NO on Measure A. • Guest User 17 days ago Oppose The ONLY VOICE that we have left is our VOTE. I will not give up my voting rights as a U.S. citizen, especially to all of the politicians who endorsed Corpus and their neglect of their due diligence in endorsing her candidacy as Sheriff. Supervisor Corzo repeatedly mentions being a Latina woman herself and when referencing Sheriff Corpus, which leads to the belief that Corpus was endorsed and selected based upon her being a Latina and a woman. Citizens trust endorsements made by elected representatives, which is a huge mistake; but an even a greater mistake when leaders endorse the wrong person and then expect citizenry to fix the problem by taking away our rights. Recall is in order, not taking away our Constitutional rights!!!!!! Sunset clause is meaningless as City Council and Board of Supervisors have their own agenda and our voices have absolutely NO weight on their actions and decisions. All we have is our voting rights!! NO to Measure A and NO to giving up MORE POWER to elected representatives. • Guest User 17 days ago Support There are multiple paths to vacate an elected or appointed official, such as the sheriff, in a charter county like San Mateo County. Alphabetically those paths are, • Charter Amendment (when no removal protocol exists in the charter) • Grand Jury Accusation • Recall • Resignation All of the above paths have been pursued. Corpus has repeatedly declined to resign. Measure A is the Charter Amendment option, following government code provisions allowing such a measure. A request for a Grand Jury investigation, pursuant to another government code authorized avenue of redress, has already been made and should continue regardless of the Measure A election results. A coordinated recall effort is also underway and should continue pending the result of the Measure A election. Measure A appears to be the first available option when expeditious resolution is needed, and it is very much needed based on all available information. Measure A does not bypass any democratic channels; the election on the matter known as Measure A is a vote of the people in an open election either for, or against, the Measure. If passed, Measure A empowers the elected Board of Supervisors to act, following specific protocols. Measure A does not set any precedent about how elected officials can be removed from office; it follows one of the aforementioned options to remove any elected sheriff in San Mateo County during a specific time frame (the amendment itself sunsets at the end of the current term of the sheriff, regardless of who is in that office at that time). The acts of public corruption and willful misconduct that are the focus of Measure A, the Cordell Report, the lawsuits already filed, the labor complaints already filed, and the HR complaints already filed reasonably appear to have been accomplished by Corpus, Aenlle and their cronies, as described in great detail in the civil complaint of Brian Phillip (the Captain who resigned rather than make the unsupported arrests of the Deputy Sheriffs’ Association labor union President when ordered to do so). A vote either for, or against, Measure A is the embodiment of the democratic process concerning the unethical, deceptive, liability incurring and otherwise harmful actions of those accused. The actions of the corrupt Corpus team are distinct and repetitive patterns of behavior, that cannot be ignored. I urge you to support both agenda items tonight and support Measure A. • Guest User 17 days ago Oppose This is my comment on NO ON MEASURE A. Voting on this Measure is not about its contents but about the PROCESS and what that means. This is you, our city council representatives, taking a position to take away our rights as voters. It is the voters' purview to recall the sheriff with a vote of no confidence, NOT for the Board of Supervisors. The ballot measure is not about the sheriff, it is ONLY about giving up our rights and letting a handful of politicians decide for us until 2028. At Council meetings you've said "no clapping", you've allowed access on private property to campaign, you've said no signs on vehicles, so what next will you try to do to deny the voters our most important right, that is the right to vote. Measure A is only about the PROCESS not what the Sheriff did or did not do. Thank you. • Guest User 17 days ago Measure A is not the legal process for removing someone from office. Voters have the right to initiate a recall election, and we should not surrender that right to the Board of Supervisors. There is a legal process for addressing corruption in public officials. Our county has significant corruption—would you want voters to lose their right to a recall, allowing just four out of five supervisors to remove you from office? No, you would want it to go through the proper legal process and a voter-led recall. Vote NO on Measure A to protect voters’ rights! • Guest User 17 days ago Oppose It's We the People, Good Lord, not the Board of Supervisors! Look at the mess they've made of our county and our cities! • Cynthia Marcopulos 17 days ago Oppose It is not whether you agree or disagree with what the sheriff did or did not do, this is you, our city council representatives, taking a position to take away our rights as voters. It is the voters' purview to recall the sheriff with a vote of no confidence, NOT for the Board of Supervisors. The ballot measure is not about the sheriff, it is ONLY about giving up our rights and letting a handful of politicians decide for us until 2028. No clapping, trespass to get access on private property to campaign, no signs on vehicles, what next will you try to do to deny the voters our most important right, that is the right to vote. • Guest User 17 days ago Support Vote yes on Items 17 and 17A- I am sharing with you the perspective of not just a community member, but also as a family member of an impacted Sheriff team executive. I am not a stranger of law enforcement, in fact my dad was a retired police officer. When I met my husband 20 years ago he was just promoted to a Police Sergeant. Over the years, I was able to see his career progress through promotions to Lieutenant to eventually Chief of Police. Every day he went to work devoted to his career, loving to interact with the community and endlessly sharing his time and energy to develop not only himself, but also countless people who have reached out to be mentored by him. As a true leader and positive influence in the community, it was no surprise to me that Sheriff Corpus selected him to join her team. Our families met at the Inauguration. Our extended family members and even our parents attended the badge pinning ceremony. Our daughter loved to participate and support community events, visit the department and interact with the staff. We initially were all very supportive and I thought the Sheriff shared a common vision with her newly selected Executive Team. Last September, my husband participated in the investigation which led to the report most of us have read now. He answered questions honestly and openly. He made every attempt to do the right thing, be supportive of the women and men of the Sheriff’s Office, and prevent employees from being retaliated against. The saying that no good deed goes unpunished has never been true. It is clear to me that as a result of participating in the investigation, my husband was suddenly fired, and the Sheriff I once respected turned not only on him, but our family and the entire department. I will never forget Friday September 20, 2024. My husband called me at 3pm and told me he was fired with no prior discussions, and he was in shock. Our 10 year old daughter was in the car and she was devastated and confused. We quickly went to the department to help him pack up. Many Deputies, Sergeants and Captains came by to see him and console him. They seemed genuinely worried about the direction of the department. We were all in disbelief and shock. Time has gone on, and it is now almost 6 months later. I have seen a drastic shift in my husband’s morale and the impact of this situation is devastating- for a 30 year respected career to be dismissed like this by the Sheriff it is not only heart breaking but also speaks volumes as to what this Sheriff is capable of doing to good, loyal people. Equally disturbing is the narrative the Sheriff has been presenting these past months. She has publicly shamed and attacked the character of the very employees she has been elected to lead, not demonstrating leadership behaviors we should expect from a Sheriff. I am disappointed that this situation has transpired and also deeply concerned for the people left working in the Sheriff Office! This situation has unfolded for the past year and countless people are being impacted with demotions, early retirements and not to mention uncertainty about a once stable career path. I have always known law enforcement personnel to be an extended family that supports each other. I am thankful for the continued outpouring of support this department and multiple community, city, and county employees have provided to my husband and our family. My hope is that this situation is stopped as soon as possible and that these types of stories and unnecessary drama also stop. This situation has already gone on far too long, impacting hundreds of employees, 1000’s of family members like myself and more importantly the San Mateo County community members. Please support Measure A, this is not a power grab, this is not a good old boys club, this is not about race and gender. Measure A is how the community will gain back peace and stability. It’s about time the Sheriff’s actions be consistent with her own mission statement “People first, service above self.” • Guest User 19 days ago Support I am writing to urge you to vote yes on Items 17 and 17a Wednesday night, to support Measure A. I was a supporter of Christina Corpus when she ran, hoping for a Sheriff we could trust, and worked hard to get her elected. But I am so disappointed and feel betrayed, like almost all her former supporters that I know. She has lost the confidence of all the sworn staff - deputies, sergeants, lieutenants, and captains, including those who she has hired or promoted. We have racked up multiple lawsuits against the county as a result of her alleged misconduct, with more on the way. The lack of leadership puts our community safety at risk. The toxic work environment puts the health and well being of the employees at risk. They come to work in spite of facing bullying, harassment, and retaliation. Healthy working conditions lead to healthy interactions with the community. Elected officials asked her to resign last November and December - the entire Board of Supervisors, Representatives Mullin and Eshoo, State Senator Becker, and Assemblymembers Berman and Papan. In the past few weeks, the City Councils of Millbrae, San Carlos, and San Mateo have unanimously voted no confidence. I hope you will join them. I live in Redwood City, but this important matter impacts all county residents. Thank you for your attention. Nancy Goodban nancy.goodban@gmail.com City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-154 Agenda Date:2/12/2025 Version:1 Item #:17a. Resolution affirming the City Council’s support for San Mateo County Measure A on the March 4, 2025 ballot, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with a four-fifths vote, after written notice and an opportunity to be heard. WHEREAS, on November 13, 2024, retired Judge LaDoris Cordell released a 400-page independent investigation ("Report") of the Sheriff sustaining several allegations, including that Sheriff Corpus and her executive team have engaged in retaliation and intimidation, exceeded and/or abused their authority, and that the Sheriff has uttered and texted racial and homophobic slurs in the workplace; and WHEREAS, on November 19, 2024, the San Mateo County Board of Supervisors introduced an Ordinance to amend the County Charter granting the Board of Supervisors the authority through December 31, 2028, the authority on a 4/5 vote to remove an elected Sheriff for cause; and WHEREAS, on December 3, 2024, the San Mateo County Board of Supervisors officially passed the Ordinance and called for a special election to be held on March 4, 2025, throughout the County of San Mateo, with the Ordinance becoming “Measure A”; and WHEREAS, the findings that were sustained in the Report do not reflect the standards that our community wants in their law enforcement personnel; and WHEREAS, the employees of the San Mateo County Sheriff’s office are partners with the City’s law enforcement officers and public safety staff during major emergencies and natural disasters. The management of the Sheriff’s Office potentially affects the operations of City law enforcement and public safety; and WHEREAS, Measure A provides County voters with an opportunity to empower the Board of Supervisors with temporary additional authority to ensure transparency, ethical leadership, and effective oversight within the Sheriff’s Office. By supporting this measure, the City Council aims to ensure that County public safety is administered with fairness, equity, and respect for the diverse communities we serve. NOW, THEREFORE BE IT RESOLVED, that the South San Francisco City Council hereby affirms its support of San Mateo County Measure A, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with four-fifths vote, after written notice and an opportunity to be heard. ***** City of South San Francisco Printed on 2/13/2025Page 1 of 1 powered by Legistar™295 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-132 Agenda Date:2/12/2025 Version:1 Item #:18. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Sharon Ranals, City Manager, Rich Lee, Assistant City Manager, Leah Lockhart, Human Resources Director, Jesse Lad, Redwood Public Law, Christopher Boucher, Boucher Law Employee organizations: AFSCME Local 829, IAFF Local 1507, SSF Police Association, Teamsters Local 856- Confidential, Teamsters Local 856-Mid-Management, Unrepresented Groups: Executive Management, Public Safety Managers City of South San Francisco Printed on 2/13/2025Page 1 of 1 powered by Legistar™296 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-155 Agenda Date:2/12/2025 Version:1 Item #:19. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case City of South San Francisco Printed on 2/13/2025Page 1 of 1 powered by Legistar™297 ID Completion time Email Name / Nombre Provide your comment(s) during: Presentar sus comentarios durante: Enter Agenda # below, if applicable. Agregue el número de agenda, si corresponde. 1 2/12/25 18:16:50 anonymous Eliot Storch Agenda Item (Artículo de Agenda); 17 2 2/12/25 18:19:47 anonymous Mareth Vedder Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento); 3 2/12/25 18:20:22 anonymous Margaret Baxter Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento); 4 2/12/25 18:21:43 anonymous Cynthia Marcopulos Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento); 5 2/12/25 18:23:51 anonymous Dan stegink Public Comments & Consent Calendar (ComSheriff vote 6 2/12/25 18:28:49 anonymous Julie Lind Agenda Item (Artículo de Agenda); 17A 7 2/12/25 18:29:54 anonymous Sheila Domdoma Agenda Item (Artículo de Agenda); 17 8 2/12/25 18:30:08 anonymous Vanessa Lemus Tapia Agenda Item (Artículo de Agenda); 17 9 2/12/25 18:31:53 anonymous Sean Harper Agenda Item (Artículo de Agenda); 17A