HomeMy WebLinkAbout02.20.2025@400 SP CDBGThursday, February 20, 2025
4:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
City Hall, City Manager's Conference Room
400 Grand Avenue, South San Francisco, CA
Community Development Block Grant Standing
Committee of the City Council
JAMES COLEMAN, Councilmember
BUENAFLOR NICOLAS, Councilmember
Special Meeting Agenda
1
February 20, 2025Community Development Block
Grant Standing Committee of the
City Council
Special Meeting Agenda
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with
Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South
San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief
description of the requested materials, and preferred alternative format service at least 24-hours before the
meeting.
Accommodations: Individuals who require special assistance of a disability -related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the
City Clerk by email at [email protected], 24-hours before the meeting.
Notification in advance of the meeting will enable the City of South San Francisco to make reasonable
arrangements to ensure accessibility to the meeting.
How to submit written Public Comment before the Meeting:
Members of the public are encouraged to submit public comments in writing in advance of the meeting via the
eComment tab by 2:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link :
https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments
are also directly sent to the iLegislate application used by City Council and staff.
Page 2 City of South San Francisco Printed on 2/21/2025
2
February 20, 2025Community Development Block
Grant Standing Committee of the
City Council
Special Meeting Agenda
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
PUBLIC COMMENTS
Comments are limited to items on the Special Meeting Agenda.
If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total
amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance
with the City Council's rules of decorum will be muted.
MATTERS FOR CONSIDERATION
Motion to approve the Minutes for the meeting of April 2, 2024.1.
Study session to review Community Development Block Grant (CDBG) applications
and Program Year 2025-2026 budget allocation. (Alvina Condon, Management
Analyst II)
2.
ADJOURNMENT
Page 3 City of South San Francisco Printed on 2/21/2025
3
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-159 Agenda Date:2/20/2025
Version:1 Item #:1.
Motion to approve the Minutes for the meeting of April 2, 2024.
City of South San Francisco Printed on 2/19/2025Page 1 of 1
powered by Legistar™4
CALL TO ORDER: 10:00 a.m.
ROLL CALL: Mayor Coleman, present
Councilmember Nicolas, present
AGENDA REVIEW
No changes.
PUBLIC COMMENTS
None.
MATTERS FOR CONSIDERATION
1. Motion to approve the Minutes for the meeting of February 21, 2024.
Motion – Mayor Coleman/ Second Councilmember Nicolas: to approve the minutes. The motion carried
unanimously.
2. Study session regarding the Community Development Block Grant Fiscal Year 2024-2025
Annual Action Plan and Budget Allocation. (Danielle Thoe, Housing Manager and Nell Selander,
Economic and Community Development Director)
Housing Manager Thoe presented the report and indicated that the funding allocated to the CDBG
program would remain the same. The following recommendations were presented to the subcommittee.
Public Service Grants and grant recommendations:
• CORA - $ 20,000
• Friends for Youth - $ 12,200
• HIP Housing - $ 10,000
• Legal Aid - $ 12,300
• Life Moves - $ 26,000
• Magic Tooth Bus - $ 15,000
• Ombudsman Services - $ 15,000
MINUTES
SPECIAL MEETING
COMMUNITY DEVELOPMENT BLOCK
GRANT STANDING COMMITTEE
OF THE
CITY OF SOUTH SAN FRANCISCO
TUESDAY, APRIL 2, 2024
10:00 a.m.
City Hall, City Manager’s Conference Room
400 Grand Avenue
South San Francisco, CA 94080
5
CDBG STANDING COMMITTEE MEETING APRIL 2, 2024
MINUTES PAGE 2
• Rape Trauma Services Center - $ 14,500
• Samaritan House - $ 19,800
• StarVista - $ 12,000
• YMCA Community Resource Center – No recommendation
Mayor Coleman inquired about Magic Tooth Bus funding. Housing Manager Thoe indicated that YMCA
and Magic Toothbrush were two new applicants and provided an overview of the services offered by
Magic Tooth Bus. Councilmember Nicolas noted that all organizations provide valuable services to the
community and suggested the following changes, which Mayor Coleman supported.
• CORA - $ 20,000
• Friends for Youth - $ 12,500
• HIP Housing - $ 10,000
• Legal Aid - $ 12,300
• Life Moves - $ 26,250
• Magic Tooth Bus - $ 14.200
• Ombudsman Services - $ 15,000
• Rape Trauma Services Center - $ 15,000
• Samaritan House - $ 19,800
• StarVista - $ 12,100
• YMCA Community Resource Center – No recommendation
At Mayor Coleman's request, Housing Manager Thoe provided an overview of the YMCA's funding
requests. The YMCA was the only organization not recommended for funding due to non-eligible CDBG
programs.
City Manager Ranals provided an overview of CDBG expenditure limitations which includes staff costs
and noted that the City's Housing Fund cannot provide funding. In addition, City Manager Ranals
provided an overview of the support currently offered to the YMCA and Second Harvest Food Bank.
Housing Manager Thoe will route an updated funding allocation spreadsheet to the subcommittee.
Minor Home Repair Program
Housing Manager Thoe presented the proposed organizations for funding and provided an overview of
the funding allocation and expenses. No changes were made to the recommendations.
ADJOURNMENT
Being no further business, Mayor Coleman adjourned the meeting at 10:54 a.m.
Submitted by: Approved by:
Rosa Govea Acosta, City Clerk James Coleman, Mayor
City of South San Francisco City of South San Francisco
Approved by the CDBG Standing Committee: / /
6
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-150 Agenda Date:2/20/2025
Version:1 Item #:2.
Study session to review Community Development Block Grant (CDBG)applications and Program Year 2025-
2026 budget allocation.(Alvina Condon, Management Analyst II)
RECOMMENDATION
Staff recommends that the Community Development Block Grant (CDBG)Standing Committee of the
City Council review the grant applications received by the City and provide direction for the City’s
Program Year 2025-26 (PY 2025-26) CDBG and Housing Trust Fund budgets.
BACKGROUND/DISCUSSION
The purpose of this study session is to review the applications the City received for CDBG funding and to
determine funding priorities for the PY25-26 CDBG budget and Fund 205 Housing Trust Fund budget.This
session focuses on the overall CDBG budget,which includes public services,minor home repair programs,
public improvements,and program administration.This will prepare the CDBG Subcommittee for the Needs
Assessment Public Hearing,which will be presented to the City Council on February 26,2025.Secondary to
discussing CDBG priorities and budget is a discussion of public service grants from the City’s Housing Trust
Fund, Fund 205, to augment those public service grants made from CDBG funds.
The United States Department of Housing and Urban Development (HUD)requires local jurisdictions to
prepare an Annual Action Plan (Action Plan)in order to receive funds through the CDBG Program.The Action
Plan identifies community needs and goals and guides the actions and activities that will address these needs
and goals.Through publishing a Notice of Funding Availability (NOFA)and by holding this study session,the
City has begun the development process of the CDBG Action Plan for the upcoming PY 2025-26.
Path to Action Plan Approval
As part of this process,the City is required to hold two public hearings.The first public hearing will be held at
the regular City Council meeting on February 26,2025,to assess the needs of the community.The second and
final public hearing to hear public comments on the draft Action Plan is scheduled for May 28,2025.The final
adopted PY 2025-26 Action Plan must be submitted to HUD by June 1,2025.Below is a table outlining the
milestones relating to the Plans’ submittal and approval.
Milestone Purpose Date
Needs Assessment Hearing -
City Council
Receive Public Testimony on
Housing and Community
Development Needs
2/28/25
CDBG Subcommittee Finalize Funding Recommendations 3/5/25
Action Plan Public
Comment
30-day Public Comment Period
Opens
4/25/25 - 5/25/25
Action Plan Approval - City
Council
Final Funding Recommendation and
Adoption of FY2024-25 Action Plan
5/28/25
Action Plan Submittal Action Plan is Submitted to HUD 6/1/25City of South San Francisco Printed on 2/19/2025Page 1 of 5
powered by Legistar™7
File #:25-150 Agenda Date:2/20/2025
Version:1 Item #:2.
Milestone Purpose DateNeeds Assessment Hearing -City Council Receive Public Testimony onHousing and Community
Development Needs
2/28/25
CDBG Subcommittee Finalize Funding Recommendations 3/5/25
Action Plan Public
Comment
30-day Public Comment Period
Opens
4/25/25 - 5/25/25
Action Plan Approval - City
Council
Final Funding Recommendation and
Adoption of FY2024-25 Action Plan
5/28/25
Action Plan Submittal Action Plan is Submitted to HUD 6/1/25
CDBG Budget
The City has not yet received notification from HUD of its CDBG entitlement amount for PY 2025-26.This is
common for CDBG given that it is a federally funded program impacted by the federal budget process and
timeline.Staff has developed a path that will deliver the Annual Action Plan by June 2025 and meet community
engagement requirements.Given the level of uncertainty surrounding entitlement awards,staff recommends an
estimated budget of $403,568,reflecting a decrease of 9%from the entitlement for PY 2024-25.This decrease
is in keeping with the trend of CDBG entitlement allocation decreases over the past decade.Should the final
funding amount vary greater than 20%from the estimated budget,in accordance with HUD regulations,staff
will return to the Subcommittee and/or City Council in order to revise the funding proposals.
The budget outlined in Attachment 1 shows the PY2024-25 amounts awarded,the PY2025-26 amount
requested,and staff recommendations.The HUD regulations for the CDBG program caps spending on Public
Services at 15%of each year’s allocation and Administrative Costs at 20%.With regular decreases to the City’s
CDBG entitlement,and the 15%cap on Public Services activities,staff looked for other funds to meet
community need.In PY 2020-21 the City began to supplement Public Services requests with funds from the
Housing Trust Fund (Fund 205).Staff have budgeted $100,000 from Fund 205 for PY 2025-26 to fund services
such as shelters, transitional housing, and housing referrals.
Notice of Funding Availability
Program Year 2025-26 marks the second year of a two-year funding cycle for Public Services grantees.To
solicit applications for these,as well as minor home repair,fair housing,and City funds,the City publishes a
Notice of Funding Availability (NOFA).The City published its NOFA in coordination with San Mateo County
and the other CDBG entitlement jurisdictions in the County.While applicants are required to submit a specific
funding request to each jurisdiction from which they seek funding,their administrative,contact,and
organizational documentation is only required to be submitted once.The NOFA was published on the City’s
website and through the City Data Services (CDS)portal on December 18,2024.The NOFA was advertised on
the City website and emailed to organizations who have received funding in the past.
In coordination with the other jurisdictions,the City hosted a virtual Technical Assistance Workshop on January
8,2025.At this workshop,staff described the eligible uses for the CDBG and City funds.CDS staff also joined
this workshop to provide an overview of how to use the CDS platform.Applications were due no later than
4:00pm on January 21,2025.The City received 10 applications for Public Services funds,two applications
(from one organization)for Minor Home Repair funds,and one application for Fair Housing funds.Attachment
2 provides an overview of the application requests for the Subcommittee’s consideration and review.
Applications for Funding
Applications are evaluated based on multiple criteria.Programs must meet the CDBG eligibility criteria as well
as the specific priorities the City has identified in its 2023-2027 Consolidated Plan.The City’s current
Consolidated Plan covers PY 2023-24 through PY 2027-28.Through the community engagement process for
City of South San Francisco Printed on 2/19/2025Page 2 of 5
powered by Legistar™8
File #:25-150 Agenda Date:2/20/2025
Version:1 Item #:2.
the Consolidated Plan, the City identified the highest community needs to be met with CDBG funds.
These needs are translated to four Goals the City outlined in its Consolidated Plan:
·Goal 1:Increase,maintain,and improve the supply of affordable housing for extremely low-to
moderate income individuals/families.
·Goal 2:Preserve and improve public facilities and infrastructure that serve low-income neighborhoods
or special needs residents.
·Goal 3:Provide public services to improve the quality of life for low-income individuals and families,
including those at risk of becoming homeless and special needs populations.
·Goal 4: Support service-enriched shelter and transitional housing for homeless families and individuals.
The City may not provide CDBG funding to a program that does not meet at least one of the goals of its
Consolidated Plan.To fund such a program,the City would need to amend its Consolidated Plan to include a
goal covering those types of programs.
Below is a summary of the funding activities which are available through CDBG and supplemental City funds:
CDBG Public Services Activities - $60,535 Available (Estimated)
The majority of NOFA respondents proposed programs that CDBG classifies as public services activities.These
activities provide services to improve the quality of life for low-income individuals and families,including
those at risk of becoming homeless,senior and youth services,and special needs populations.Additionally,
activities that provide service-enriched shelter and transitional housing for homeless families and individuals.
For PY 2025-26,the City received 10 applications for Public Services.All participants for PY 2024-25
submitted a renewal application except for Ombudsman Services of San Mateo County,Inc.Ombudsman said
they thought they were applying through a different portal for PY 2025-26 general funds (not CDBG)and did
not submit an application.
For PY 2024-25,four organizations --Friends for Youth,Magic Tooth Bus,Rape Trauma Services,and
Renaissance Entrepreneurship Center --received CDBG funding for public services for a total amount of
$66,500.
City-Funded Housing Activities (non-CDBG) - $100,000 Available (Estimated)
Income received from in-lieu fee payments is deposited into a housing trust fund (Fund 205).These funds may
be used to support public services applications which provide housing and shelter to low-income persons or
work to keep low-income people housed.By using these funds to support qualified housing-specific public
services activities,the City is able to more fully meet community needs than it would be able to with CDBG
public services funds alone.
For PY 2024-25,7 organizations --CORA,HIP Housing,Legal Aid Society of San Mateo County,LifeMoves,
Ombudsman Services of San Mateo County,Samaritan House,and StarVista --received City-Funded Housing
Activities (non-CDBG) for a total amount of $114,450.
CDBG Minor Home Repair Activities - $90,000 Available (Estimated)
Activities that increase and improve the supply of affordable housing for low-income households.This includes
City of South San Francisco Printed on 2/19/2025Page 3 of 5
powered by Legistar™9
File #:25-150 Agenda Date:2/20/2025
Version:1 Item #:2.
minor home repairs for health and safety priorities as well as accessibility modification programs.
For PY 2025-26,the City received two applications,from one organization,Rebuilding Together Peninsula
(RTP).RTP has two programs they apply for separately,their National Rebuilding Day and their Safe at Home
programs.
For PY 2024-25,RTP received $25,000 for their National Rebuilding Day program and $65,000 for their Safe
at Home program.They have not expended any of their funding this grant year yet,so their PY 2025-26 is up
for discussion.On their PY 2023-2024 performance review,they received many findings,but they have since
diligently worked on correcting them.
Fair Housing Activities - $12,575 Available (Estimated)
The City has targeted the HOME Administrative funds it receives from the County for fair housing activities
since the CDBG regulations require the City to affirmatively further fair housing.Fair housing activities may
only be funded from administrative or public service type funds.Using these HOME Administrative funds to
fund fair housing activities allows other activities to be funded under the public services cap.The City received
one application in this category from Project Sentinel,and staff recommend the full amount of HOME funds be
awarded to Project Sentinel.
CDBG Public Improvement Program Activities - $198,286 Available from PY 2025-26 (Estimate)
Those funds not set aside for public services,minor home repair,or administrative expenses have typically
been utilized for public improvement activities.These are projects that meet Goal 2 above and include capital
projects which benefit low-income neighborhoods and people.The City did not request applications for these
types of activities.Program staff have worked with other City departments to identify projects that may benefit
from CDBG funds.In addition to the $198,286,there are additional funds in this overall category.These funds
were reallocated to public improvement activities from unspent CDBG funds from previous years through an
amendment to the PY2024 Annual Action Plan.
CDBG Administration - $80,714 (Estimate)
The City may use up to 20% of the entitlement amount for grant administration.
Next Steps
Following this study session,the first required public hearing was held at the regular City Council meting on
February 26,2025.Thereafter,the CDBG Subcommittee will consider the public testimonies and finalize
funding recommendations at another CDBG Subcommittee meeting on March 5, 2025.
FISCAL IMPACT
The aforementioned programs will have no fiscal impact on the General Fund.Funding recommendations made
by the Subcommittee,if approved by the City Council,will impact the CDBG budget and Fund 205 balance as
described above.
CONCLUSION
Staff recommends that the CDBG Standing Committee of the City Council review the grant applications
received by the City and provide direction for the City’s PY 2025-26 CDBG and Fund 205 budgets.
City of South San Francisco Printed on 2/19/2025Page 4 of 5
powered by Legistar™10
File #:25-150 Agenda Date:2/20/2025
Version:1 Item #:2.
Attachments:
1.Housing PY25-26 Funding Allocations
2.Summary of Applications
3.Applications and Recommendations Worksheet
4.Evaluation Guide and Checklist
5.Consolidated Package of Applications Received
City of South San Francisco Printed on 2/19/2025Page 5 of 5
powered by Legistar™11
ATTACHMENT 2
Organization Program
FY 24-25
Amount
Received
FY 25-26
Amount
Requested
Staff
Recommendation
CDBG Subcommittee
Recommendation -
TBD on Feb 20, 2025
CORA
Safe House, Emergency Shelter
program 20,000$ 20,000$ 20,000$
Friends for Youth Mentoring Services 12,500$ 12,500$ 12,000$
HIP Housing Affordable Housing Programs 10,000$ 9,615$ 10,000$
Legal Aid Society of San Mateo
County, Inc.Home Savers 11,800$ 11,800$ 11,800$
Life Moves Shelter Operations, Family Crossroads 26,250$ 26,250$ 26,300$
Magic Tooth Bus Oral Health Services 14,000$ 14,000$ 13,500$
Ombudsman Services Ombudsman Services 14,500$ -$
Rape Trauma Services Center
Sexual Assault Services for Children and
Youth 15,000$ 15,000$ 15,000$
Renaissance Economic Development $ 25,000 $ 25,000 $ 20,000
Samaritan House Safe Harbor shelter 19,800$ 19,800$ 19,800$
StarVista Transitional Housing Placement Plus 12,100$ 12,100$ 12,100$
Subtotal 180,950.00$ 166,065$ 160,500$ -$
$ 60,535 $ 60,500 $ -
$ 100,000 $ 100,000 $ -
Rebuilding Together Peninsula National Rebuilding Day 25,000$ 25,000$
Rebuilding Together Peninsula Safe at Home 65,000$ 65,000$
Subtotal 90,000$ 90,000$ -$
$ 90,000
City of South San Francisco CDBG Administration (20%)88,696.40$ 80,713.60$
$ 80,713.60
CDBG - CV
Organization Program
FY 23-24
Amount
Received
FY 24-25
Amount
Requested
Staff
Recommendation
CDBG Subcommittee
Recommendation
Project Sentinel Fair Housing 12,575.42$ 12,576$
$ 12,575.42
Total Funds Requested 349,355$
Total Estimated Funds Available 343,824$
Community Development Block Grant Program
FY 25-26 Applications and Recommendation
HUD FY25-26 Entitlement ESTIMATE $403,568
Updated 2.11.25
Total Estimated HOME Funds Available for Fair Housing Activities:
CDBG- Category 1: PUBLIC SERVICE GRANTS
Estimated CDBG Funds Available for Public Service Activities:
Estimated Housing Trust Funds Available for Public Service Activities:
CDBG- Category 3: MINOR HOME REPAIR PROGRAMS
Estimated CDBG Funds Available for Minor Home Repair Programs:
CDBG - Category 6: ADMINISTRATION
Estimated CDBG Funds Available for CDBG Administration:
HOME FUNDS: FAIR HOUSING ACTIVITIES
12
Organization Project Type Project Description Consolidated Plan Goal Addressed Service Area (Low Mod only?)
Who Will Project Target? (Seniors,
Homeless, Severly Disabled) (Find
under Contract Info)
HUD National Objective Addressed
(Find under Contract Info)
Can the Project be Presumed
Benefit? If yes, how? (Find under
Contract Info)CDBG Eligibility Regulation
Has this Organization
Received CDBG
Funding from SSF
Before?
Findings or Concerns
from Prior Year
Monitoring
How much of Prior
Year CDBG Grants
utilized - PY 2024-25 Total Project Cost Requested Amount
# of Beneficiaries
(Individuals)
Per Unit Cost
(Individual)
# of Beneficiaries
(Households)
Per Unit Cost
(Household)
Recommended
Funding Program Changes to PY25-26 Staff Notes
1 Friends for Youth Public Services
Friends for Youth provides quality mentoring relationships for underserved
youth across San Mateo County schools and community partner sites, with
the goal of empowering youth to be mentally and behaviorally healthy,
emotionally secure, and equipped with responsible decision-making, social,
emotional and resiliency-building skills.
Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations.
City-Wide 05D - Youth Services LMC No 24 CFR § 570.201(e)Yes $2,450.92 of $12,5000 $793,909.80 $ 12,500.00 80 $ 156.25 28 $ 446.43
Friends For Youth is starting their group mentoring program at Martin Elementary School in South San Francisco in the
school year 2024-2025. Friends For Youth has also created and implemented a Social Emotional Learning (SEL) curriculum
in Spanish in an attempt to serve more bilingual youth and break through language barriers. Finally, Friends For Youth had
the following staffing changes: one 1-to-1 program coordinator left our organization, and two program coordinators were
hired as full time staff. These changes have been reflected in the 24-25 program budget.
2 Magic Tooth Bus Public Services
To provide dental screenings which are fundamental components of
preventive oral healthcare. They involve comprehensive assessments by
trained dental professionals to evaluate the condition of teeth and gums.
Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations.
City-Wide 05M - Health Services LMC No 24 CFR § 570.201(e)Yes $0 of $14,000 $ 74,518.50 $ 14,000.00 350 $ 40.00 120 $ 116.67
Magic Tooth Bus will provide dental screenings and oral health awareness through educational materials, helping people to
navigate dental home and motivate the population we serve at Breezeway Hub and FY 2025 we will expand our
participation at the SSF Farmers Market and other SSF community events.
3 Rape Trauma Services: A Center for Healing and
Violence Prevention Public Services
The Sexual Abuse Services Program for Children and Youth provides mental
health services to address the multiple healing needs of child survivors of
sexual violence including: crisis intervention, individual and group counseling,
advocacy, medical/legal and forensic accompaniment, and information and
referrals.
Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations.
City-Wide 05N - Abused and Neglected Children LMC Abused Children 24 CFR § 570.201(e)Yes $0 of $15,000 $ 705,020.00 $ 15,000.00 85 $ 176.47 85 $ 176.47 Services continue as outlined above and are provided in-person, with the option of Tele-Health or virtual programming
when requested. There are no significant program changes.
4 Rebuilding Together Peninsula - National
Rebuilding Day Minor Home Repair
National Rebuilding Day (NRD) - Home Rehabilitation program is a volunteer-
driven home repair program, held twice per year, that brings together about
1,000 volunteers together on behalf of dozens of low-income homeowners,
ensuring that every neighbor we serve has one of
the most critical of human needs met -- a safe and healthy home.
NRD’s main objective is that the homes owned by our low-income neighbors
are dry, clean, pest-free, ventilated, safe, contaminant-free, maintained,
thermally controlled, accessible, and affordable (the National Center for
Healthy Housing’s ten Principles of Healthy Homes).
Goal 2: Preserve and improve public
facilities and infrastructure that serve
low-income
neighborhoods or special needs
residents.
City-Wide 14A - Rehab; Singl-Unit Res LMH No 24 CFR § 570.202(a1)Yes
There was
mismanagement for
projects and projects
were
started/completed
without an
Environemental
Review. Staff seems to
be doing better this
year about submitting
projects.
$0 of $25,000 $ 1,080,477.00 $ 25,000.00 3 $ 8,333.33
The operation of RTP’s NRD home repair program has remained largely the same. However, there have been a series of
processes that have been clarified or added as a result of a number of discussions between the jurisdictions and RTP from
June to September 2024. These discussions resulted in the Minor Home Repair Guidelines (published by the San Mateo
County Department of Housing on 9/2/2024). RTP has trained all of its staff on these guidelines and they are now the basis
for our program’s operations. The guidelines include additional guidance on:
1. Income calculations
2. Eligible Improvements
3. Scope of work specifications
4. Change orders
5. Environmental reviews
6. Lead Based Paint
7. Radon testing
8. Documentation of Reimbursement
9. Termination of property owners from program
10. Grievance or Appeal Process
11. Procedures
12. Client files
Training and implementation of the new guidelines, combined with delays caused by HUd in signing this year’s contracts
means that we did not complete any CDBG funded projects during our October 2024 Rebuilding Day events. That said, we
expect to meet all of our deliverables during April 2025 Rebuilding Day events.
NRD’s main objective, that the homes owned by our low-income neighbors are dry, clean, pest-free, ventilated, safe,
contaminant-free, maintained, thermally controlled, accessible, and affordable (the National Center for Healthy Housing’s
ten Principles of Healthy Homes), remains unchanged.
5 Rebuilding Together Peninsula - Safe at Home Minor Home Repair
RTP’s Safe at Home program provides critical health and safety related home
repair needs for low-income homeowners, including home safety
modifications that allow low-income seniors to safely age in place by
eliminating the threat of injury or accident, particularly from falling.
Goal 2: Preserve and improve public
facilities and infrastructure that serve
low-income
neighborhoods or special needs
residents.
City-Wide 14A - Rehab; Singl-Unit Res LMH No 24 CFR § 570.202(a1)Yes
There was
mismanagement for
projects and projects
were
started/completed
without an
Environemental
Review. Staff seems to
be doing better this
year about submitting
projects.
$0 of $65,000 $ 1,247,150.80 $ 65,000.30 10 $ 6,500.03
The operation of RTP’s SAH minor home repair program will remain largely the same in FY2025. However, there have been
a series of processes that have been clarified or added as a result of a number of discussions between the jurisdictions and
RTP from June to September 2024. These discussions resulted in the Minor Home Repair Guidelines (published by the San
Mateo County Department of Housing on 9/2/2024). RTP has trained all of its staff on these guidelines and they are now
the basis for our program’s operations.
That said, as detailed in the addendum to our 1/15/2025 quarterly report, there were a number of issues that impacted the
launch of this year’s minor home repair program (e.g. new eligibility documentation, contract execution delays, larger
projects needing more environmental review, radon testing, turnover). For example, the eligibility documentation
guidelines were significantly updated this Summer. In practical terms, this meant that RTP had to contact every waiting
applicant, explain the additional documentation needed and get all new documentation. This was time consuming and
confusing for our low-income, elderly, and vulnerable clients. All of this time spent gathering new documentation from
waiting clients, learning the new guidelines, and then training our staff on implementation impeded the ability of our same
staff to also conduct home previews that they normally would have been conducting to be sure that our pipeline was full
ahead of contract execution. This, along with other factors mentioned in our report addendum, means that we are behind
in our FY 24-25 deliverables. We are making every effort to catch-up in the remaining six months of our contract. The
numbers below show our goal and the number served/in progress as of 1/17/25.
Jurisdiction / Goal # of homes to be served / # completed or in progress:
Redwood City / 5 / 0
City of San Mateo / 4 / 1
County of San Mateo/ 30 / 7
South San Francisco/ 10 / 2
6 Renaissance Entrepreneurship Center Public Services
Igniting the power of entrepreneurship to strengthen lower-income English
and Spanish-speaking communities, families and individuals in San Mateo
County.
Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations.
City-Wide 18C - Micro-Enterprise Assist LMC No 24 CFR § 570.201(e)Yes $3,311.74 of $25,000 $ 160,000.00 $ 25,000.00 30 $ 833.33 30 $ 833.33 No program changes for 2025-26
7 Community Overcoming Relationship Abuse (CORA)Public Services
To provide operating assistance for CORAs Safe Houses (emergency shelters)
providing victims and survivors of domestic violence and their children with a
confidential and safe living environment for up to six months.
Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations.
City-Wide 24 CFR § 570.201(e) $11,893.20 of $20,000 $ 164,362.00 $ 20,000.00 3 $ 6,666.67 3 $ 6,666.67
Beginning in FY2025, CORA’s Safe Houses will have staff available onsite at the Safe House 7 days a week, whereas staff
were only onsite 6 days a week prior. By having staff available 7 days a week, staff are able to be more available for clients
to provide client-led case management, conduct phone assessments of referred clients, conduct intakes into the safe
house, and more.
8 Human Investment Project (HIP Housing)Public Services
HIP Housing’s Affordable Housing Programs are multifaceted and provide
housing and/or case management support to individuals in the Home
Sharing, Self-Sufficiency, and Housing Readiness Programs as well as in HIP
Housing’s owned or managed properties, all of which prevent homelessness,
maintain housing affordability, and increase access to housing resources for
those who live, work, or attend school in San Mateo County.
"Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations."
City-Wide 24 CFR § 570.201(e) $1,815.93 of $10,000 $ 3,721,597.10 $ 9,615.38 40 $ 240.38 35 $ 274.73
HIP Housing’s Affordable Housing Programs are multifaceted and provide housing and/or case management support to
individuals in the Home Sharing, Self-Sufficiency, and Housing Readiness Programs as well as in HIP Housing’s owned or
managed properties, all of which prevent homelessness, maintain housing affordability, and increase access to housing
resources for those who live, work, or attend school in San Mateo County.
9 Legal Aid Society of San Mateo County Public Services
Legal assistance to people threatened with losing their homes or living in
substandard conditions with the goals of keeping people in their homes;
preventing homelessness through the enforcement of legal rights, in and out
of court; and remedying substandard living conditions through advocacy.
"Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations."
City-Wide 24 CFR § 570.201(e) $2,967.28 of $11,800 $ 1,016,761.00 $ 11,800.00 100 $ 118.00 40 $ 295.00
Due to sunsetting funding streams and a shift in priorities from some of our funders, Legal Aid SMC's Housing Team has lost
funding to provide legal services to low-income tenants in San Mateo County. We have made the difficult decision to not
fill a vacant attorney position on this team until we are confident that we have the funding to support it. The HomeSavers
program's objective, key priorities and specific activities remain unchanged; however, our capacity to serve tenants has
been reduced. We will prioritize funded work. Given the extensive community need, we are confident that we can meet
our proposed deliverables with the requested funding. Additional funding from a jurisdiction would provide critical legal
services to additional local households.
10 LifeMoves Public Services
LifeMoves is requesting funding to support interim housing programs and
comprehensive supportive services at Family Crossroads for families and
individuals experiencing homelessness from across San Mateo County.
Goal 4: Support service-enriched
shelter and transitional housing for
homeless families and
individuals.
City-Wide 24 CFR § 570.201(e) $0 of $26,250 $ 70,983,518.00 $ 26,250.00 6 $ 4,375.00 2 $ 13,125.00 There are no changes to our program for FY2025.
11 Samaritan House Public Services
Safe Harbor Shelter, a 105-bed adult, congregate homeless shelter located in
South San Francisco, is an integral component of San Mateo County’s
housing crisis resolution system offering short-term, emergency housing with
supportive services to swiftly transition clients into permanent housing..
Goal 4: Support service-enriched
shelter and transitional housing for
homeless families and
individuals.
City-Wide 24 CFR § 570.201(e) $9,913.67 of $19,800 $ 2,861,366.00 $ 19,800.00 90 $ 220.00 90 $ 220.00 There are no changes to this program for FY2025.
12 StarVista Public Services
StarVista’s Transitional Housing Placement Plus (THP+) program provides
subsidized apartments in South San Francisco and case management services
for emancipated foster youth aged 18-25, in addition to essential life skills
training and assistance finding employment or attending school.
Goal 4: Support service-enriched
shelter and transitional housing for
homeless families and
individuals.
City-Wide 24 CFR § 570.201(e) $0 of $12,100 $ 1,223,733.40 $ 12,100.00 8 $ 1,512.50 8 $ 1,512.50
We are working closely with clients to increase their self-sufficiency skills, and this will continue into FY25-26. Our main
goal is to support youth in creating and maintaining positive habits that they can take with them into their next living
situation and beyond. This will include increase responsibilities (e.g., indoor and outdoor chores like mopping, taking out
the trash, sweeping the back yard, properly storing food), formalizing consequences for incomplete chores, and growing
the program’s new move-in/move-out processes to mimic walk-throughs landlords will require when youth move into their
own homes after exiting the program.
In addition to strengthening accountability and independent living skills for youth, these changes will increase safety and
cleanliness at the program site and decrease client stay length in the program (as they will more quickly develop many skills
needed to be self-sufficient). Youth currently stay in our Single Site housing for 2-3 years due to many factors, including
needing time to build independent living skills, experiencing barriers to obtaining housing due to the expensive cost of living
our county, financial factors (e.g., low credit scores, lack of savings), and/or navigating mental health challenges.
In tandem with the above, the program is focusing on increasing safety, staffing, and visibility for FY25-26. New cameras
and locks have been added to the sites for client and staff safety, we hired a new Site Coordinator who has been on site
consistently to support youth, and we’ve adapted our case managers’ schedules to maximize on-site coverage. Lastly,
we’ve been hosting more events for youth on site (e.g., planning celebrations for various holidays and bringing in other
organizations to provide financial workshops) and plan to continue this trend in the new fiscal year.
13 Project Sentinel Fair Housing
Throughout San Mateo County Project Sentinel provides comprehensive fair
housing services of proactive community outreach and education to home
seekers, in place residents and housing providers as well as reactive
complaint investigations seeking remedies for victims of housing
discrimination.
"Goal 3: Provide public services to
improve the quality of life for low-
income individuals and
families, including those at risk of
becoming homeless and special needs
populations."
City-Wide 05J - Fair Housing Activities-Subj.to
Pub.Serv.Cap None No 24 CFR § 570.201(e) $0 of $12,575 $ 871,233.00 $ 12,576.00 10 $ 1,093.57 4 $ 2,733.91 There are no changes to this program for FY2025.
14
Total Requested $ 268,641.68
** ESTIMATED based
on PY24-25
CDBG Award $443,482
Public Service Cap $ 66,522.30
Administrative Cap $ 88,696.40
Prior Year Funds
Total Public Services Recommeneded $ -
Balance of CDBG Public Services $ 66,522.30
Total Non Services Recommneded $ -
Balance of Non Services Recommended $ 288,263.30
$ 443,482.00
13
PY 24-25 PY 25-26
CORA Safe House, Emergency Shelter program $20,000 $20,000 $20,000
Friends for Youth Mentoring Services $12,500 $12,500 $12,000
HIP Housing Affordable Housing Programs $10,000 $9,615 $10,000
Legal Aid Society of San Mateo
County, Inc. Home Savers $11,800 $11,800 $11,800
Life Moves Shelter Operations, Family Crossroads $26,250 $26,250 $26,300
Magic Tooth Bus Oral Health Services $14,000 $14,000 $13,500
Ombudsman Services Ombudsman Services $14,500 $0
Rape Trauma Services Center
Sexual Assault Services for Children and
Youth $15,000 $15,000 $15,000
Renaissance Economic Development $25,000 $25,000 $20,000
Samaritan House Safe Harbor shelter $19,800 $19,800 $19,800
StarVista Transitional Housing Placement Plus $12,100 $12,100 $12,100
Subtotal $180,950.00 $166,065 $160,500 $-
$60,535 $60,500 $-
$100,000 $100,000 $-
Rebuilding Together Peninsula National Rebuilding Day $25,000 $25,000
Rebuilding Together Peninsula Safe at Home $65,000 $65,000
Subtotal $90,000 $90,000 $-
$90,000
City of South San Francisco CDBG Administration (20%)$88,696.40 $80,713.60
$80,713.60
CDBG - CV
Project Sentinel Fair Housing $12,575.42 $12,576
$12,575.42
Total Funds Requested $268,640
Total Estimated Funds Available $599,889
Community Development Block Grant Program
PY 2025-26 Applications and Recommendation
HUD PY 25-26 Entitlement ESTIMATE $403,568
Organization Program
Staff
Recommendation
CDBG Subcommittee
Recommendation
Total Estimated HOME Funds Available for Fair Housing Activities:
Updated 2.13.25
Estimated CDBG Funds Available for CDBG Administration:
HOME FUNDS: FAIR HOUSING ACTIVITIES
CDBG- Category 1: PUBLIC SERVICE GRANTS
Estimated CDBG Funds Available for Public Service Activities:
Estimated Housing Trust Funds Available for Public Service Activities:
CDBG- Category 3: MINOR HOME REPAIR PROGRAMS
Estimated CDBG Funds Available for Minor Home Repair Programs:
CDBG - Category 6: ADMINISTRATION
14
Evaluation Guide 1
Initial Criteria
Meets CDBG National
Objectives
Evaluation Priorities Good =3 Acceptable=2 Poor=1 Not Acceptable=0
Application
Completeness
*All questions within
application are answered to
completion
*All attachments are
included and are
valid/adequate
documentation
*All questions are answered
though some answers may
require additional follow-up
*Attachments are included
but follow-up may be
needed for missing or
insufficient documents
*1-2 Questions have been
skipped or answers have
significant inadequacies
*Up to 3 attachments are
missing or require follow-up
*More than 2 questions have
been skipped or contain
inadequate answers
*More than 3 attachments are
missing or require follow-up
Fulfill Con Plan and
Action Plan Goals
improve the supply of
affordable housing for
low-moderate-income
households and improve
the quality of life for low-
income individuals and
families including those
at risk of becoming
homeless and special
needs populations
Meets the public service
goals: 1.
Provides decent and
affordable housing 2.
Provides a suitable living
environment; and 3.
Expands economic
opportunities
Partially fulfills public
service goals
Goals do not fulfill a public
service, home repair and fair
housing goal.
Geographic Proximity
Program services and
facility site are located in
South San Francisco
Program services are
offered in South San
Francisco however facility
site is outside of South San
Francisco
Program services and
facility site are located
outside of South San
Francisco
Program services and facility
site are located outside of San
Mateo County
Needs/Benefit
*All beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to SSF
residents that other
organizations do not
provide
*Majority of beneficiaries
are an appropriate target
group (lower income
residents, disabled, elderly,
etc.)
*Provides an activity to SSF
residents that other
organizations do not
provide
*Some beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides an activity to SSF
residents but other
organizations provide
similar services
*Beneficiaries are not an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to minimal
SSF residents and other
organizations provide similar
services
Efficient Use of Resources
Leverages a wide varietyof
resources and utilizes CDBG
funds well
Leverages some resources
and could improve use of
CDBG funds
Doesn't leverage other
resources and majority of
budget is South San
Francisco CDBG funds
Only uses South San Francisco
CDBG Funds
Organizational Capacity
*Strong fiscal management
*Provides meaningful and
timely reporting and
documentation
*Highly qualified personnel
*Acceptable fiscal
management
*Timely reporting and
documentation
*Qualified Personnel
*Weak fiscal management
*Needs to improve its
reporting and
documentation
*Lacking qualified personnel
*Unacceptable fiscal
management
*Unacceptable reporting and
documenation
*Unqualified Personnel
Demonstrated
Effectiveness Exceeds proposed goals Meets proposed goals Falls short of proposed goals Consistently falls short of
proposed goals
Overall Performance Good Acceptable Poor Not Acceptable
Attachment 4
Public Services, Home Repair/Modification, & Fair Housing Programs
Yes - Meets Objectives No - Does Not Meet Objectives
15
Evaluation Guide 2
Initial Criteria
Meets CDBG National
Objectives
Evaluation Priorities Good=3 Acceptable=2 Poor=1 Not Acceptable=0
Application Completeness
*All questions within
application are answered to
completion
*All attachments are
included and are
valid/adequate
documentation
*All questions are answered
though some answers may
require additional follow-up
*Attachments are included
but follow-up may be
needed for missing or
insufficient documents
*1-2 Questions have been
skipped or answers have
significant inadequacies
*Up to 3 attachments are
missing or require follow-up
*More than 2 questions
have been skipped or
contain inadequate answers
*More than 3 attachments
are missing or require follow-
up
Project Feasibility and
Readiness
*Expedited timeline
*Reasonable estimated costs
*Federal regulations (e.g.
Davis Bacon) considered in
cost
*Reasonable timeline
*Reasonable estimated costs
*Federal regulations (e.g.
Davis Bacon) considered in
cost
*Could improve timeline and
costs estimates
*Federal regulations
considered
*Unreasonable timeline and
costs
*Federal regulations not
considered
Needs/Benefit
*All beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to SSF
residents that other
organizations do not provide
*Majority of beneficiaries
are an appropriate target
group (lower income
residents, disabled, elderly,
etc.)
*Provides an activity to SSF
residents that other
organizations do not provide
*Some beneficiaries are an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides an activity to SSF
residents but other
organizations provide similar
services
*Beneficiaries are not an
appropriate target group
(lower income residents,
disabled, elderly, etc.)
*Provides service to minimal
SSF residents and other
organizations provide similar
services
Efficient Use of Resources
Leverages a wide variety of
resources and utilizes CDBG
funds well
Leverages some resources
and could improve use of
CDBG funds
Doesn't leverage other
resources and majority of
budget is South San
Francisco CDBG funds
Only uses South San
Francisco CDBG Funds
Organizational Capacity
*High levels of experience in
project management
*Strong fiscal management
*Highly qualified personnel
*History of meeting all goals
*Prior experience in project
management
*Acceptable fiscal
management
*Qualified Personnel
*History of meeting most
goals
*Little to no experience in
project management
*Weak fiscal management
*Lacking qualified personnel
*History of meeting some
goals
*No experience in project
management
*Unacceptable fiscal
management
*Unqualified Personnel
*History of not meeting
goals
Overall Performance Good Acceptable Poor Not Acceptable
Yes - Meets Objectives No - Does Not Meet Objectives
Housing Activities & Public Facility Improvement Projects
Attachment 4
16
CDBG Applications Summary
2025-2026
17
Table of Contents
Public Service Activities
1. CORA
2. Friends for Youth
3. Human Investment Project (HIP) Housing
4. Legal Aid Society
5. Life Moves
6. Magic Tooth Bus
7. Rape Trauma Services Center
8. Renaissance Entrepreneurship Center
9. Samaritan House
10. Star Vista
Minor Home Repair Programs
11. Rebuilding Together Peninsula- National Rebuilding Day
12. Rebuilding Together Peninsula- Safe at Home
Fair Housing
13. Project Sentinel
18
CORA
19
20
21
22
Friends for Youth
23
24
25
26
Human Investment Project
(HIP) Housing
27
28
29
30
Legal Aid Society
31
32
33
34
Life Moves
35
36
37
38
Magic Tooth Bus
39
40
41
42
Rape Trauma Services Center
43
44
45
46
Renaissance
Entrepreneurship Center
47
48
49
50
Samaritan House
51
52
53
54
Star Vista
55
56
57
58
Rebuilding Together
Peninsula- National
Rebuilding Day
59
60
61
62
Rebuilding Together
Peninsula- Safe at Home
63
64
65
66
Project Sentinel
67
68
69
70