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Home My WebLink AboutSpecial Meeting Packet 24-Feb-2025Monday, February 24, 2025 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall: City Manager's Conference Room 400 Grand Avenue South San Francisco, CA 94080 Commission on Equity and Public Safety Arnel Junio, Chair PaulaClaudine Hobson-Coard, Vice Chair Krystle Cansino, Commissioner Carol Sanders, Commissioner Steven Yee, Commissioner Ruby Harrison, Commissioner Bianca Bedigian, Alternate Commissioner Vacant, Commissioner Special Meeting Agenda 1 February 24, 2025Commission on Equity and Public Safety Special Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected]. How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 2/21/2025 2 February 24, 2025Commission on Equity and Public Safety Special Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW ITEMS FROM STAFF MEMBERS School Traffic Safety Enhancements for Everyone (S.E.E.) at School Street - Stakeholder Engagement Opportunity for Commissioners (Devin Stenhouse, DEI Officer) 1 PUBLIC COMMENT MATTERS FOR CONSIDERATION Motion to approve minutes from the Commission on Equity and Public Safety meeting on Monday, January 13, 2025 1 Presentation from a Flash Vote representative. A Flash Vote survey is a potential tool for receiving feedback from the public via scientific data and analytics. (Kevin Lyons, Flash Vote) 2 ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS ADJOURNMENT Page 3 City of South San Francisco Printed on 2/21/2025 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-213 Agenda Date:2/24/2025 Version:1 Item #:1 School Traffic Safety Enhancements for Everyone (S.E.E.) at School Street - Stakeholder Engagement Opportunity for Commissioners (Devin Stenhouse, DEI Officer) RECOMMENDATION It is recommended that commissioners consider whether they would prefer to be a stakeholder for the S.E.E. at School Street project. BACKGROUND/DISCUSSION The City of South San Francisco’s DEI officer was asked by a planning associate for Alta Planning & Design, Inc. if he and/or commissioners within the Commission on Equity and Public Safety would be interested in joining the S.E.E. at School Street project as stakeholders. Expectations for joining as a stakeholder include being updated as the project progresses and attending 2-3 virtual meetings to receive information about the project and provide feedback on key aspects of the designs. The first meeting is scheduled to take place in late March or early April. Dates and times will be determined via a poll. Additional background on the project includes the following: ·The project is located immediately adjacent to Martin Elementary on School Street/Spruce Avenue between Hillside Boulevard and Beech Avenue and on Hillside Boulevard from School Street/Spruce Avenue to Claremont Avenue in the City of South San Francisco. ·The project includes physical infrastructure improvements aimed at improving safety and comfort for everyone travelling in the area, especially families and students travelling to and from Martin Elementary School. ·The project has already identified some initial (not final) infrastructure improvements based on previous community outreach and planning efforts completed near the school. The past efforts include: o San Mateo County Safe Routes to School High Injury Network Report (HIN) o Active South City Plan o A walk audit and demonstration project completed in 2023 in partnership with Martin Elementary School, the City of South San Francisco, and the San Mateo County Office of Education. ·Finally, stakeholders serve as volunteers and will be asked to participate in meetings (or conversations/pop-up events) at their convenience. Stakeholders can also be removed from the list at any point they decide to no longer participate. o The importance of stakeholders for this project: ·Stakeholders will be helpful in spreading the word about the project. ·It is crucial for stakeholders to stay informed about the upcoming project. ·Stakeholders can help identify any community issues related to the project that might not have been identified during previous outreach efforts. ·Stakeholders will be given the opportunity to provide feedback on small/specific aspects of the design before it becomes final. CONCLUSION In conclusion, commissioners should decide whether to join the S.E.E. at School Street project as individual stakeholders City of South San Francisco Printed on 2/21/2025Page 1 of 2 powered by Legistar™4 File #:25-213 Agenda Date:2/24/2025 Version:1 Item #:1 or not to. City of South San Francisco Printed on 2/21/2025Page 2 of 2 powered by Legistar™5 6 School Street/Spruce Avenue between Hillside Boulevard and Beech Avenue Hillside Boulevard from School Street/Spruce Avenue to Claremont Avenue TIMELINE GET INVOLVED: Share your ideas and feedback at our in-person pop-up events The City of South San Francisco is finalizing the design for the physical improvements to the streets adjacent to Martin Elementary, based on community input from 2022 and 2023. Once completed, the project will enhance safety and accessibility for everyone in the neighborhood, especially students and families walking or biking to and from school. We invite you to visit our project website, www.ssf.net/SEEatSchoolSt, to learn more! LOCATIONs S.E.E. at School Street (School traffic safety Enhancements for Everyone) 1 2 2025 2026 Pop-up Events Final DesignFebApr JulJan Construction Schoo l S t Schoo l S t Spr u c e Spr u c e AveAve Hillside Blv d Hillside Blv d MARTIN MARTIN ELEME N T A R Y ELEME N T A R Y 1 2 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-211 Agenda Date:2/24/2025 Version:1 Item #:1 Motion to approve minutes from the Commission on Equity and Public Safety meeting on Monday, January 13, 2025 City of South San Francisco Printed on 2/21/2025Page 1 of 1 powered by Legistar™8 City of South San Francisco Minutes of the Commission on Equity and Public Safety Monday, January 13, 2025 Special Meeting Library | Parks and Recreation Center: Gallery Room 6:00 p.m. Committee Members: Present: Arnel Junio, PaulaClaudine Hobson-Coard, Carol Sanders, Steven Yee, Ruby Harrison, Bianca Bedigian (arrived at 6:03 p.m.), Krystle Cansino (arrived at 6:10 p.m.) Staff Members: Present: Devin Stenhouse, Diversity, Equity, and Inclusion Officer CALL TO ORDER The Meeting was called to order at 6:02 p.m. AGENDA REVIEW There are no changes to the agenda. ITEMS FROM STAFF MEMBERS 1. Officer Stenhouse announces upcoming events. Cafecito with Mayor Eddie is an upcoming series where the public can meet the mayor at local coffee shops. The first meeting will be on January 18 at Antigua Cafe. Lunar New Year celebration hosted by the Library Department will be on January 25 at the Library | Parks and Recreation Center (LPR). The celebration will include a lion dance performance and story time. Lunar New Year Night Market hosted by the Economic & Community Development Department will be on February 7 at the Grand Avenue Breezeway. Black History Month celebration will be on Saturday, February 15 at LPR. PUBLIC COMMENT No public comments were made. MATTERS FOR CONSIDERATION 9 1. Approval of Minutes from November 18, 2024 Commissioner Bedigian motions, and Commissioner Yee seconds. The Commission votes to approve the minutes 6-0 (Commissioner Cansino abstains from voting). 2. Approval of Minutes from December 16, 2024 Commissioner Harrison points out a minor correction that should be made to page 15, section 2. Commissioner Sanders motions, and Commissioner Harrison seconds. The Commission votes to approve the minutes 7-0. 3. Reorganization of the Commission Officer Stenhouse explains that the bylaws state that the chairperson and vice chair positions should be rotated every year. Commissioner Bedigian motions to elect Vice Chair Hobson-Coard to Chairperson, and Commissioner Sanders seconds. The Commission passes the motion 7-0. Commissioner Yee motions to elect Commissioner Sanders to Vice Chair, and Commissioner Bedigian seconds. The Commission passes the motion 7-0. 4. Determine an alternative date to meet in February due to Presidents’ Day holiday The commissioners discuss possible dates and availability. Commissioner Bedigian motions to schedule the February Commission meeting for February 24 at 6:30 p.m. (ending roughly at 8 p.m.), and Commissioner Junio seconds. The Commission passes the motion 7-0. ITEMS FROM BOARD MEMBERS, COMMISSIONERS, COMMITTEE MEMBERS 1. Commissioner Yee asks if there are alternative methods of scheduling meetings more efficiently (like using an app). Officer Stenhouse reminds the group that the discussion to change and select meeting dates must happen during the Commission meeting as not to violate the Brown Act. 2. Commissioner Cansino asks if there are efficiencies that can be made overall when decisions are made (like shortcuts with motions and voting). Officer Stenhouse says proper procedures must still take place. He can resend information on the Rosenberg’s Rules of Order. Commissioner Cansino explains that she would like to see more efficiencies with agenda items so that there is more time at the end of the meeting for Commissioners to share and discuss issues. Officer Stenhouse says the end of the meeting is a great time for Commissioners to bring 10 up topics they would like to agendize for the next meeting. 3. Items from Commissioner Yee. Commissioner Yee would like to discuss 2025 Goals, data, and neighborhood champions. He would like to agendize revisiting 2025 goals. He would like the Commission to be more resident focused and potentially form a subcommittee. He wants to look for opportunities to engage with “neighborhood champions” and invite them as guests to future meetings. 4. Items from Commissioner Bedigian. Commissioner Bedigian expresses interest in having meetings at other places to meet people and go to where they are located. 5. Items from Vice Chair Sanders. Vice Chair Sanders is in favor of having a community meeting. She asks how that is decided. Is it up to the Chair and Vice Chair? Commissioner Junio recommends that the Chair and Vice Chair make the decision and lead the group. 6. Items from Commissioner Junio. Commissioner Junio shares that at the City Council meeting, a woman had approached him with concerns about Treasure Island Mobile Park. The property manager requires the residents to maintain the landscaping. The resident is a senior and unable to maintain the landscaping herself. Commissioner Junio encouraged her to attend the Commission meetings. He asks if the group has information or resources to share with this resident. Chair Hobson-Coard references a mutual friend who might be a good resource. Commissioner Yee says the senior survey may provide insights. Officer Stenhouse provides a rough timeline of the Age Friendly action plan. 7. Items from Commissioner Cansino. Commissioner Cansino would like the Commission to recommend to City Council for the mental health clinician to complete important trainings mandated by the State. Commissioner Cansino brings up an incident that happened at the local high school campus. She would like to discuss a plan to help support the school district. 8. Items from Commissioner Harrison. Commissioner Harrison says she would like the Commission to look at data points. Commissioner Harrison asks if there is an opportunity to hear from Council. Officer Stenhouse says they can invite Councilmembers to attend the Commission meetings, but a goal or purpose should be established. Commissioner Harrison asks if there are opportunities to team up with Councilmember events. Commissioner Yee agrees and is in favor of collaboration with others. He mentions there was a recent mental health event put on by the County and would like more data related to that. Commissioner Cansino says she can provide mental health crisis training if 11 the Commission is interested. Officer Stenhouse says training would be great to have during the retreat, although Commissioners can decide as a group to have the training at any time. 9. Items from Chair Hobson-Coard. Chair Hobson-Coard invites the group to her band’s performances on February 1 and March 29 at Fort McKinley starting at 9:00 p.m. ADJOURNMENT Chair Hobson-Coard adjourns the meeting at 7:29 p.m. 12 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-214 Agenda Date:2/24/2025 Version:1 Item #:2 Presentation from a Flash Vote representative.A Flash Vote survey is a potential tool for receiving feedback from the public via scientific data and analytics.(Kevin Lyons, Flash Vote) RECOMMENDATION It is recommended that commissioners hear from the representative from Flash Vote who will outline key strategies commissioners should consider if and/or when a community survey is created and administered to the public. BACKGROUND/DISCUSSION During the past few commission meetings,commissioners expressed a desire to a)understand more of what the SSF community needs or is lacking and b)receive data that supports gaps in services or resources within the community.A Flash Vote survey has the potential to extract valuable information from the public in a scientific format.Flash Vote is a service that will help create,implement,distribute,and collect and analyze results in a timely manner (within two days after data is collected).Surveys are short,automated,and scientific,which is intended to provide more accurate results than other survey methods.The City of South San Francisco is contracted with Flash Vote which would allow the City to one survey per month to share with the community.Potential benefits of utilizing Flash Vote include:increased transparency with the public (which can lead to increasing public trust),more accurate data that is more reflective of the overall community perspective (rather than only receiving feedback from outspoken residents),Flash Vote representatives will assist with the creation of the survey,distribution to the public,collection/analyzation of the data,and the because the City already has a contract with Flash Vote, no additional fees would be charged. CONCLUSION In conclusion, commissioners will hear from the representative from Flash Vote who will outline key strategies commissioners should consider if and/or when a community survey is created and administered. City of South San Francisco Printed on 2/21/2025Page 1 of 1 powered by Legistar™13