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HomeMy WebLinkAbout02.26.2025@630 Regular CCWednesday, February 26, 2025 6:30 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA City Council EDDIE FLORES, Mayor (District 5) MARK ADDIEGO, Vice Mayor (District 1) JAMES COLEMAN, Councilmember (District 4) MARK NAGALES, Councilmember (District 2) BUENAFLOR NICOLAS, Councilmember (District 3) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney Regular Meeting Agenda 1 February 26, 2025City Council Regular Meeting Agenda How to observe the Meeting (no public comment, including via Zoom): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/Government/Video-Streaming-City-and-Council-Meetings/City-Council 3) https://www.youtube.com/@CityofSouthSanFrancisco/streams 4) Zoom meeting (streaming only): https://ssf-net.zoom.us/j/81072693726 Webinar ID: 810 7269 3726 Join by Telephone: +1 669 900 6833 How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:30 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER During a meeting, comments can only be made in person: Complete a Digital Speaker Card located at the entrance to the Council Chambers. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to Office of the City Clerk at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. Page 2 City of South San Francisco Printed on 2/27/2025 2 February 26, 2025City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW LEVINE ACT DISCLOSURES (SB 1181) If you have donated $500 or more to the campaign of a South San Francisco elected official in the past twelve (12) months, please read the following paragraphs carefully: • The Levine Act (Gov. Code § 84308) requires any Party, Agent, or Participant, as defined in §84308(a), of a proceeding involving any grants, denials, renewals, restrictions, or modifications to any licenses and permits, entitlements for use, contracts, or franchises (“Proceeding”), to disclose on the record any contributions they have made to any elected, appointed, or candidate for City Officer totaling more than $500 within the preceding 12 months. • The Levine Act also requires any elected, appointed, alternate, or candidate for City Officer who has received a contribution totaling $500 within the past 12 months from a Party, Agent, or Participant of a Proceeding to (1) disclose that fact on the record involving the Proceeding and (2) to recuse themselves from, and in no way attempt to use their official position to influence any decision involving, the Proceeding. • Elected, appointed, alternates, or candidates for City Officer are prohibited from accepting, soliciting, and directing, and Parties, Participants, and Agents are prohibited from making, campaign contributions of more than $500 while the Proceeding is pending and for 12 months after the date a final decision is rendered for the Proceeding. Violations of the Levine Act may result in a civil action brought by the Fair Political Practice Commission (FPPC) for an amount up to five thousand dollars ($5,000) per violation. Any person who knowingly or willfully violates any provision of the Political Reform Act is guilty of a misdemeanor and subject to a fine of up to the greater of ten thousand dollars ($10,000) or three times the amount the person unlawfully contributed upon conviction for each violation. ANNOUNCEMENTS FROM STAFF PRESENTATIONS Proclamation recognizing Women in Construction Week. (Eddie Flores, Mayor)1. Proclamation recognizing Héctor Camacho for his service as a Trustee on the San Mateo County Office of Education Board. (Eddie Flores, Mayor) 2. Page 3 City of South San Francisco Printed on 2/27/2025 3 February 26, 2025City Council Regular Meeting Agenda Certificate recognizing Christine Ramirez for representing the City of South San Francisco as a runner in the Senshu International City Marathon in Japan. (Eddie Flores, Mayor) 3. COUNCIL COMMENTS/REQUESTS PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting . Written comments on agenda items received prior to 4:30 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member (s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. Motion to approve the Minutes of February 11, 2025, and February 12, 2025. (Rosa Govea Acosta, City Clerk) 4. Report regarding a resolution authorizing the acceptance of donations from various community partners totaling $21,250 for Fiscal Year 2024-25, as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. (Angela Duldulao, Deputy Director, Parks and Recreation Department) 5. Resolution authorizing the acceptance of donations from various community partners totaling $21,250 for Fiscal Year 2024-25, as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. 5a. Report regarding a resolution authorizing the acceptance of $11,029.28 in grant funding from the Department of Justice Bullet Proof Vest Partnership for soft armor vests for the South San Francisco Police Department and approving Budget Amendment Number 25.038. (Scott Campbell, Chief of Police) 6. Page 4 City of South San Francisco Printed on 2/27/2025 4 February 26, 2025City Council Regular Meeting Agenda Resolution authorizing the acceptance of $11,029.28 in grant funding from the Department of Justice for armor vests for the South San Francisco Police Department and approving Budget Amendment Number 25.038. 6a. Report regarding a resolution approving the Second Amendment to the Cooperation Agreement of the San Mateo County HOME Consortium under the Cranston-Gonzales National Affordable Housing Act. (Alvina Condon, Management Analyst II) 7. Resolution approving a Second Amendment to Cooperation Agreement of the San Mateo County HOME Consortium under the Cranston-Gonzales National Affordable Housing Act (Alvina Condon, Management Analyst II) 7a. Report regarding adoption of a resolution accepting $100,000 in SMCTA 2024 ACR/TDM Cycle 2 (Grant) Program Funding; accepting $10,000 in C/CAG Local Match Funding; accepting $30,000 in C/CAG Construction Management (CM) Funding; approving associated Budget Amendment Number 25.037; approving contract amendments with C/CAG, Kimley-Horn and Associates, Inc. and Zoon Engineering, Inc., for the South San Francisco, Smart Corridor Expansion Project. (Angel Torres, Senior Civil Engineer) 8. Resolution accepting $100,000 in SMCTA 2024 ACR/TDM Cycle 2 (Grant) Program Funding; accepting $10,000 in C/CAG Local Match Funding; accepting $30,000 in C/CAG Construction Management (CM) Funding; approving associated Budget Amendment Number 25.037; approving contract amendments with C/CAG, Kimley-Horn and Associates, Inc. and Zoon Engineering, Inc., for the South San Francisco, Smart Corridor Expansion Project. (Project No. tr2002). 8a. PUBLIC HEARING Report regarding holding a Public Hearing for a Community Needs Assessment for the HUD Community Development Block Grant (CDBG) Program Year 2025-2026 Annual Action Plan. (Alvina Condon, Management Analyst II) 9. ADMINISTRATIVE BUSINESS Report regarding resolutions approving agreements with Speridian Technologies LLC. for the implementation of the Clariti community development permitting software and with Clariti Cloud Inc. for a five-year subscription and support contract, totaling $1,808,017 (including a 15% contingency), authorizing the City Manager to execute the agreements and approving Budget Amendment Number 25-045 (Tony Barrera, Director of Information Technology) 10. Page 5 City of South San Francisco Printed on 2/27/2025 5 February 26, 2025City Council Regular Meeting Agenda Resolution authorizing a five-year agreement with Speridian Technologies LLC., for the implementation of Clariti Software for the City’s new community development permitting system in the amount of $625,000 plus a 15% contingency in the amount of $93,750, for a total not to exceed amount of $718,750, authorizing the City Manager to execute the agreement, and approving Budget Amendment Number 25-045. 10a. Resolution authorizing a five-year agreement with Clariti Cloud Inc. for the purchase of Clariti Enterprise Software subscription licenses and support for the City’s new community development permitting System in the amount of $1,065,863 plus a 15% contingency in the amount of $23,404 for a total not to exceed amount of $1,089,267, authorizing the City Manager to execute the agreement, and approving Budget Amendment Number 25-045. 10b. Report regarding a recommendation to authorize the submittal of an application for the San Mateo County Shuttle program funding in a total amount of $1,939,050, and committing a 25% total matching contribution of $646,350 from South San Francisco Local Measure A funds, in support of the South City Shuttle program. (Marissa Garren, Public Works Management Analyst II) 11. Resolution of the City Council of the City of South San Francisco supporting the South City Shuttle Project and authorizing the submittal of a funding application for the San Mateo County Shuttle Program in an amount of $1,939,050 and committing a 25% matching contribution of $646,350 from South San Francisco Local Measure A funds, in support of the continuation of the existing South City Shuttle program 11a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS CLOSED SESSION Closed Session: Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property: 366 Grand Avenue (APN 012-312-310) Agency negotiators: Nell Selander, ECD Director, and Ernesto Lucero, ECD Manager Negotiating party: Stacey S. Dobos Trust Under negotiation: Price and Terms 12. ADJOURNMENT Page 6 City of South San Francisco Printed on 2/27/2025 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-202 Agenda Date:2/26/2025 Version:1 Item #:1. Proclamation recognizing Women in Construction Week.(Eddie Flores, Mayor) City of South San Francisco Printed on 2/21/2025Page 1 of 1 powered by Legistar™7 Dated: February 26, 2025 RECOGNIZING WOMEN IN CONSTRUCTION WEEK MARCH 2 – 8, 2025 WHEREAS, in 1955, the National Association of Women in Construction (NAWIC) a non-profit organization was formed in Fort Worth, Texas with a core purpose to strengthen and amplify the success of women in the construction industry; and WHEREAS, one of the members of the original Fort Worth Chapter, Irene Moats, had moved to the San Francisco Bay Area and was interested in helping the San Francisco women start their own support structure, and founded what would be the first NAWIC chapter on the West Coast in 1959; and WHEREAS, the San Francisco Bay Area Chapter encompasses the East Bay, San Francisco, South San Francisco, Northern California, and offers education, networking, leadership training, and professional development and has become an important presence in the local construction industry, allowing contractors, subcontractors, suppliers, architects, and designers the ability to meet on common grounds – that of employers of women working in the construction industry; and WHEREAS, it is a time to highlight all the great initiatives and work of women in the industry and to celebrate and appreciate the women who have taken the bold step to enter the construction industry and who encourage other women to join; and WHEREAS, this year’s Women in Construction theme is “Together We Rise” capturing the idea of unity, skills, and a shared vision for the construction industry. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby recognize Women in Construction Week, March 2-8, 2025, and encourages our community to celebrate women in construction, support their achievements, and advocate for their success. ____________________________________ Eddie Flores, Mayor, District 5 ____________________________________ Mark Addiego, Vice Mayor, District 1 ____________________________________ James Coleman, Councilmember, District 4 ____________________________________ Mark Nagales, Councilmember, District 2 ____________________________________ Buenaflor Nicolas, Councilmember, District 3 8 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-208 Agenda Date:2/26/2025 Version:1 Item #:2. Proclamation recognizing Héctor Camacho for his service as a Trustee on the San Mateo County Office of Education Board.(Eddie Flores, Mayor) City of South San Francisco Printed on 2/21/2025Page 1 of 1 powered by Legistar™9 Dated: February 26, 2025 RECOGNITION HONORING HÉCTOR CAMACHO, JR. February 26, 2025 WHEREAS, Héctor Camacho Jr. was first elected to the San Mateo County Board of Education on November 2, 2014, to represent Trustee Area Three which covers South San Francisco, San Bruno; and WHEREAS, Trustee Camacho was re-elected to the County Board twice and served as Board President in 2019, 2020, and 2021 during the COVID-19 pandemic, helping the county navigate new health directives with compassion, equity and intention; and WHEREAS, giving back to the community is important to Trustee Camacho as he graciously served as a keynote speaker in South San Francisco’s Youth in Government program in 2023, being also an alum, serving as mock mayor during his participation in Youth in Government during his time as a student at South San Francisco High School, his shared wisdom and humor was well-received by all who attended; and WHEREAS, mentorship and volunteerism are at the core of Trustee Camacho, and you can often find him and his family volunteering at numerous city events including Improving Public Places; and WHEREAS, the South San Francisco Unified School District was fortunate to have Trustee Camacho as their advocate for eleven years, and will continue to benefit as Héctor transitions to the Executive Director, Equity, Social Justice, and Inclusion at the San Mateo County Office of Education; and WHEREAS, the City of South San Francisco congratulates Héctor on his decades of experience in educational practice and leadership, having served as a teacher, academic advisor, counselor, Director of Guidance and College Counseling, Director for School Culture and Belonging, and Senior Vice President of Workforce Development. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby thank Héctor Camacho Jr. on his eleven years of dedicated service as a Trustee on the San Mateo County Board of Education, and wishes him the best in his new life chapter as the Executive Director at the San Mateo County Office of Education, as well as a continued member on the South San Francisco Library Board. Thank you for all that you will continue to do for the betterment of the South San Francisco community. ___________________________________ Eddie Flores, Mayor ___________________________________ Mark Addiego, Vice Mayor ___________________________________ James Coleman, Councilmember ___________________________________ Mark Nagales, Councilmember ___________________________________ Buenaflor Nicolas, Councilmember 10 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-209 Agenda Date:2/26/2025 Version:1 Item #:3. Certificate recognizing Christine Ramirez for representing the City of South San Francisco as a runner in the Senshu International City Marathon in Japan. (Eddie Flores, Mayor) City of South San Francisco Printed on 2/21/2025Page 1 of 1 powered by Legistar™11 CITY OF SOUTH SAN FRANCISCO Certificate of Recognition CHRISTINE RAMIREZ The City Council of South San Francisco does hereby thank and congratulate you on representing the City of South San Francisco and Sister City Association as a marathon runner in the Senshu International City Marathon in Osaka, Japan on February 9, 2025. Presented on this 26th day of February 2025 by the City Council of South San Francisco. Eddie Flores, Mayor District 5 Mark Addiego, Vice Mayor District 1 James Coleman, Councilmember District 4 Mark Nagales, Councilmember District 2 Buenaflor Nicolas, Councilmember District 3 12 Sister City – Senshu International Marathon February 9, 2025 Government Code Section 54957.5 SB 343 Item Agenda: 02/26/2025 REG CC Item 3 13 You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated?You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? 14 You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated?You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? If the employee feels that the individual’s behavior is escalating to the point of threats/violence they should call 911 for an immediate response. For less serious situations, the employee can 15 You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated?You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You have been assigned a numbered parking space at City Hall/Annex, and someone is in your spot? 16 You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated?You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? If the employee feels that the individual’s behavior is escalating to the point of threats/violence they should call 911 for an immediate response. For less serious situations, the employee can 17 You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated?You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You are in City Hall/Annex, and you feel unsafe because of a visitor that is loud and possibly saying threats or unusually too friendly – possibly intoxicated? You have been assigned a numbered parking space at City Hall/Annex, and someone is in your spot? 18 Christine Ramirez South San Francisco Sister City Association THANK YOU FOR THE OPPORTUNITY TO REPRESENT SOUTH SAN FRANCISCO! 19 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-182 Agenda Date:2/26/2025 Version:1 Item #:4. Motion to approve the Minutes of February 11, 2025, and February 12, 2025. (Rosa Govea Acosta, City Clerk) City of South San Francisco Printed on 2/27/2025Page 1 of 1 powered by Legistar™20 CALL TO ORDER Mayor Flores called the meeting to order at 6:30 p.m. ROLL CALL Councilmember Coleman, present Councilmember Nagales, present Councilmember Nicolas, present Vice Mayor Addiego, present Mayor Flores, present AGENDA REVIEW Assistant City Clerk informed the Council that applicant Kaur would not be present for her scheduled interview. PUBLIC COMMENTS – comments are limited to items on the Special Meeting Agenda. None. ADMINISTRATIVE BUSINESS 1. Report regarding Boards and Commissions interviews and appointments to the Bicycle and Pedestrian Advisory Committee, Measure W Citizens’ Oversight Committee, and Youth Commission. (Rosa Govea Acosta, City Clerk). Assistant City Clerk Miranda presented the report and introduced candidates. a) Interview Applicant for Youth Commission: 6:30 p.m. Sania Gulati 6:40 p.m. Ryan Gunanwan 6:50 p.m. Yunn Lee (Applicant did not appear as scheduled) 7:00 p.m. Jon Liangco 7:10 p.m. Lorraine Yin The council interviewed applicants Gulati, Gunanwan, Liangco, and Yin. Applicant Lee did not appear for his scheduled interview. Meeting recessed at 6:55 p.m. Meeting resumed at 7:10 p.m. b) Interview Applicant for Bicycle and Pedestrian Advisory Committee: 7:20 p.m. Denni Harp 7:30 p.m. Mark Kim MINUTES SPECIAL MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO TUESDAY, FEBRUARY 11, 2025 6:30 p.m. City Hall - City Manager Conference Room 400 Grand Avenue, South San Francisco, CA 21 SPECIAL CITY COUNCIL MEETING FEBRUARY 11, 2025 MINUTES PAGE 2 7:40 p.m. Oscar Gomez 7:50 p.m. Amanda Rodriguez 8:00 p.m. Michelle Alvarez The council interviewed applicants Harp, Kim, Gomez, Rodriguez, and Alvarez. c) Interview Applicant for Measure W Citizens’ Oversight Committee: 8:10 p.m. Preetshehnaj Kaur (Applicant unable to attend) 8:20 p.m. Jeanne Berube 8:30 p.m. Nicholas Peneyra The council interviewed applicants Berube and Peneyra. Applicant Kaur indicated she was unable to attend her scheduled interview. d) Discussion and consideration of appointment of applicants to the Youth Commission. The Council may appoint six (6) applicants to respective two-year terms expiring February 11, 2027. Applicants: Gulati, Gunanwan, Liangco, and Yin. After discussion and voting, the Council appointed the following applicants to the Youth Commission. Motion- Councilmember Coleman/Second- Councilmember Nagales: To appoint applicants Gulati, Gunanwan, Liangco, and Yin, to a two-year term expiring February 11, 2027. Unanimously approved. e) Discussion and consideration of the appointment of applicants to the Bicycle and Pedestrian Advisory Committee. The Council may appoint one (1) applicant to a four-year term expiring February 11, 2030. Applicants: Harp, Kim, Gomez, Rodriguez, and Alvarez. After discussion and voting, the Council appointed the following applicant to the Bicycle and Pedestrian Advisory Committee. Motion- Councilmember Nagales/Second- Councilmember Coleman: To appoint applicant Kim to a four-year term expiring February 11, 2027. Unanimously approved. f) Discussion and consideration of applicants to Measure W Citizens’ Oversight Committee. The Council may appoint three (3) applicants to a four-year term expiring February 11, 2029. Applicants: Berube and Peneyra. After discussion and voting, the Council appointed the following applicants to the Measure W Citizens’ Oversight Committee. Motion- Councilmember Nicolas/Second− Councilmember Nagales: To appoint applicants Berube and Peneyra to a four-year term expiring February 11, 2029. Unanimously approved. 22 SPECIAL CITY COUNCIL MEETING FEBRUARY 11, 2025 MINUTES PAGE 3 ADJOURNMENT Being no further business, Mayor Flores adjourned the meeting at 9:11 p.m. Submitted by: Approved: Jazmine Miranda Eddie Flores Assistant City Clerk Mayor Approved: / / 23 CALL TO ORDER Mayor Flores called the meeting to order at 6:35 p.m. ROLL CALL Councilmember Coleman, present Councilmember Nagales, present Councilmember Nicolas, present Vice Mayor Addiego, present Mayor Flores, present PLEDGE OF ALLEGIANCE South San Francisco High School student Alejandra Ramirez led the pledge. AGENDA REVIEW Mayor Flores requested that Item No. 17 (Items from Council – Committee Reports and Announcements) be heard before Administrative Business. LEVINE ACT DISCLOSURES (SB 1181) Following an inquiry, there were no conflicts of interest stated by the members of the City Council. ANNOUNCEMENTS FROM STAFF • Library Director Sommer invited the community to attend the Black History Month Joy Fest on Saturday, February 15, 2025, from 1–2 p.m. and the Day of Remembrance Film Screening – Kintsukuroi on Saturday, February 22, 2025, at noon at the Library | Parks and Recreation Center. • Financial Services Manager Greg Henry provided an overview of the 2025 Measure W Business License Tax. MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, FEBRUARY 12, 2025 6:30 p.m. In-person Library Parks and Recreation Building Council Chambers 901 Civic Campus Way, South San Francisco, CA 24 REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2025 MINUTES PAGE 2 PRESENTATIONS 1. Certificate of Recognition to James Burrell of Burrell's Hair Cutting Place (Eddie Flores, Mayor) Mayor Flores presented the certificate to James Burrell, who thanked the City Council for its support and noted his appreciation for the community. 2. Certificate of Recognition to Constantino Anezinos of Zorba's Pizza (Eddie Flores, Mayor) Mayor Flores presented the certificate to Constantino Anezinos, who thanked the Council and the community for their years of support and hopes to be back in South San Francisco soon. 3. Certificate celebrating Antigua Coffee Shop for the Best Decorated Window Award. (Eddie Flores, Mayor) Mayor Flores read into the record the certificate to Antigua Coffee Shop and noted that the award was given as a result of the South San Francisco Chamber of Commerce Holiday Window Decorating Contest. 4. Proclamation recognizing February as Black History Month. (Eddie Flores, Mayor) Mayor Flores read the proclamation recognizing Black History Month and noted that it would be personally delivered during the Joy Fest event. 5. Proclamation recognizing February as National Youth Leadership Month. (Eddie Flores, Mayor) Councilmember Coleman read into the record the proclamation recognizing National Youth Leadership Month. South San Francisco High School student Alejandra Ramirez accepted the proclamation and thanked the Council for their support. COUNCIL COMMENTS/REQUESTS Vice Mayor Addiego thanked the Mayor and staff for a successful and productive Council retreat. He requested that the meeting be adjourned in memory of Madeleine F. Banfield, Armando Perra, and Lenny Bonifacio. Councilmember Nicolas apprised the community of the Council's retreat and noted its success. She requested to adjourn the meeting in memory of Madeleine Banfield and David Dionida and at the request of City Clerk Govea Acosta, Abel Jimenez Ruvalcaba. Councilmember Coleman apprised the community of the events attended and noted the success of the City Council retreat and the Lunar New Year Night Market event. 25 REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2025 MINUTES PAGE 3 Councilmember Nagales also expressed his condolences for Madeleine Banfield's loss. He apprised the community of events attended, highlighted moments worthy of recognition and thanked the Mayor for leading the many successful events. He praised the City Clerk’s office for excellent customer service and noted that the office is available for passport services. The Board, Commission, and Committee interview participants were all thanked for their participation and willingness to serve. In conclusion, he wished Vice Mayor Addiego a Happy Birthday! Mayor Flores apprised the community of the events attended and noted the importance of raising awareness about Domestic Violence and Human Trafficking. He thanked former Mayor Karyl Matsumoto for creating the Poet Laureate program, which was very successful. He thanked everyone for their support of the Council Retreat. He requested that the meeting be adjourned in memory of Joanne Calvert (Yoga Instructor at the Rotary Terrace Apartments), Christina Maida, and Dennis Richmond (KTVU Anchor). PUBLIC COMMENTS – NON-AGENDA AND CONSENT CALENDAR ITEMS The following individuals addressed the City Council: • Mareth Vedder • Margaret Baxter • Cynthia Marcopulos • Dan Stegink CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which the Council voted. 6. Motion to approve the Minutes of January 22, 2025 (Rosa Govea Acosta, City Clerk). 7. Report regarding Resolution No. 16-2025 accepting $4,777.91 from the South San Francisco Friends of the Library to support Library collections, programs, and services, amending the Library Department’s Fiscal Year 2024-25 Operating Budget by $4,777.91 and approving Budget Amendment Number 25.036. (Valerie Sommer, Library Director) 8. Report regarding Resolution No. 17-2025 authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program, “Empowering Families, Fostering Literacy,” and amending the Library Department’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.039. (Valerie Sommer, Library Director) 9. Report regarding Resolution No. 18-2025 approving a sublease agreement with Panagiota Papadopoulos, d.b.a. El Camino Florist, for the commercial space at 632 El Camino Real. (Katie Donner, Management Analyst I) 10. Report regarding Resolution No. 19-2025 designating the Economic and Community Development Director as the City of South San Francisco’s Authorized Representative on the San Mateo County Housing and Community Development Committee (Sharon Ranals, City Manager). 26 REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2025 MINUTES PAGE 4 11. Report regarding Resolution No. 20-2025 authorizing the acceptance of a $1,000 donation from Fairfield Inn and Suites SFO, SSF Scavenger Company, San Francisco Peninsula, Kaiser Permanente, California Massage Therapy Council, and the Best Western Plus Grosvenor, $500 from Amoura, Hilton,, Embassy Suites by Hilton, and Tri Counties Bank, $250 from Kiwanis Club of South San Francisco, Solar Earth, Home 2 Suites by Hilton, Hampton Inn SFO, Comfort Inn & Suites, and $200 from Holiday Inn Express SFO North and AC Marriot for the Business Leaders Against Domestic Violence and Human Trafficking seminar on January 30, 2025, amending the Office of the City Manager’s Fiscal Year 2024-25 Operating Budget and approving Budget Amendment Number 25.035. (Devin Stenhouse, DEI Officer) 12. Informational report regarding update on the City of South San Francisco’s investment portfolio as of December 31, 2024 (Frank Risso, Treasurer, Karen Chang, Director of Finance, Carlos Oblites, Chandler Asset Management) Motion – Councilmember Nicolas /Second – Councilmember Coleman: To approve Consent Calendar items 6-12 by roll call vote: AYES: Councilmembers Coleman, Nagales, Nicolas, Vice Mayor Addiego, and Mayor Flores; NAYS: None; ABSENT: None; ABSTAIN: None ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS 17. Report regarding Resolution No. 21-2025 affirming the City Council support on San Mateo County Measure A on the March 4, 2025, ballot, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with a four- fifths vote, after written notice and an opportunity to be heard Councilmember Nagales requested clarification from City Attorney Woodruff on the proposed motion. City Attorney Woodruff provided an overview of the proposed action and noted that the resolution allowed the Council to express their support for the measure. City Manager Ranals highlighted that several other agencies with direct service contracts supported the measure. The council engaged in discussions, and Police Chief Campbell provided an overview of the department's partnership with the Sheriff’s office. PUBLIC COMMENTS The following individuals addressed the City Council • Eliot Storch • Julie Land • Sheila Domdoma • Vanessa Lemus Tapia • Sean Harper • Dan Stegink • Fionnola Villamejor The following individuals submitted Public Comments via the eComment portal: • Nancy Goodban • Cynthia Marcopulos • Seven (7) anonymous REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2025 MINUTES PAGE 5 Motion – Councilmember Coleman /Second – Councilmember Nagales: To approve Resolution No. 21-2025 affirming the City Council support on San Mateo County Measure A on the March 4, 2025, ballot, which would amend the County Charter to allow the Board of Supervisors, through 2028, to remove the Sheriff from office with a four-fifths vote, after written notice and an opportunity to be heard by roll call vote: AYES: Councilmembers Coleman, Nicolas, and Nagales; Mayor Flores, NAYS: Vice Mayor Addiego; ABSENT: None; ABSTAIN: None ADMINISTRATIVE BUSINESS 13. Report regarding a Study Session on a proposed Vacant Retail Activation Pilot Program. (Katie Donner, Management Analyst I) Management Analyst Donner presented the report. The Council engaged in discussions and received responses from Economic and Community Development Director Selander. Feedback was provided, and the item will be returned to the Council for approval at the end of March 2025. 14. Report regarding a project status update by Caltrain on the Preliminary Engineering and Environmental phase of the South Linden Avenue and Scott Street Grade Separation Project (Project No. st1004) (Angel Torres, Senior Engineer) Senior Engineer Torres provided an introduction to the project and introduced Robert Barnard, Chief Rail, Design, and Construction at Caltrain, who provided an overview of the South Linden Avenue and Scott Street Grade Separation. The Council engaged in discussions and preferred the Optimized Alternative (OA). The item will be brought back for the Council’s approval at a later date. 15. Report approving Resolution No. 22-2025 accepting mid-year Fiscal Year (FY) 2024-25 Mid-Year Financial Report as of December 31, 2024, and proposed budget amendments for FY 2024-25 Operating and Capital Improvement Program (CIP) Budgets. (Karen Chang, Director of Finance) Finance Director Chang presented the report. The Council engaged in discussions and received responses to their inquiries. Motion – Vice Mayor Addiego /Second – Councilmember Nicolas: To approve Resolution No. 22-2025 accepting mid-year Fiscal Year (FY) 2024-25 Mid-Year Financial Report as of December 31, 2024, and proposed budget amendments for FY 2024-25 Operating and Capital Improvement Program (CIP) Budgets by roll call vote: AYES: Councilmembers Coleman, Nagales, Nicolas; Vice Mayor Addiego, and Mayor Flores; NAYS: None; ABSENT: None; ABSTAIN: None. 16. Report approving Resolution No. 23-2025 Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Fee Funds and authorizing the City Manager to execute a Consulting Services Agreement with Urban Field El Cerrito, LLC for Updated Objective Design Standards and Streetscape & Public Realm Standards in an amount not to exceed $374,500. (Megan Wooley-Ousdahl, Principal Planner) 28 REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2025 MINUTES PAGE 6 Principal Planner Wooley-Ousdahl presented the report. The Council engaged in discussions and received responses to the questions from Chief Planner Freidman. Ryan Call and John Bella with Urban Field Studio provided an overview of their services and project proposal. Councilmember Coleman noted the importance of preserving the character of neighborhoods in the community. Motion – Councilmember Coleman /Second – Councilmember Nicolas: To approve Resolution No. 23-2025 Budget Amendment Number 25.040 appropriating $249,500 in General Plan Maintenance Fee Funds and authorizing the City Manager to execute a Consulting Services Agreement with Urban Field El Cerrito, LLC for Updated Objective Design Standards and Streetscape & Public Realm Standards in an amount not to exceed $374,500 by roll call vote: AYES: Councilmembers Coleman, Nagales, Nicolas; Vice Mayor Addiego, and Mayor Flores; NAYS: None; ABSENT: None; ABSTAIN: None. CLOSED SESSION Entered into Closed Session: 9:37 p.m. 17. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Sharon Ranals, City Manager, Rich Lee, Assistant City Manager, Leah Lockhart, Human Resources Director, Jesse Lad, Redwood Public Law, Christopher Boucher, Boucher Law Employee organizations: AFSCME Local 829, IAFF Local 1507, SSF Police Association, Teamsters Local 856-Confidential, Teamsters Local 856-Mid Management, Unrepresented Groups: Executive Management, Public Safety Managers 18. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case Resumed from Closed Session: 10:51 p.m. Report out of Closed Session by Mayor Flores: Direction given. No reportable actions. ADJOURNMENT Being no further business, Mayor Flores adjourned the City Council meeting at 10:53 p.m. *** Adjourned in Memory of Madeleine F. Banfield, Armando Perra, Lenny Bonifacio, David Dionida, Abel Jimenez Ruvalcaba, Joanne Calvert, Christina Maida, and Dennis Richmond. *** Submitted by: Approved by: Rosa Govea Acosta Eddie Flores City Clerk Mayor Approved by the City Council: / / 29 REGULAR CITY COUNCIL MEETING FEBRUARY 12, 2025 MINUTES PAGE 7 NOTE: The Meeting Minutes represent actions taken during the meeting of the City Council. These action minutes are the City’s record of actions that took place at the meeting. Complete Council member's discussions of meeting items can be viewed in archived video/audio recordings on the City’s website at https://www.ssf.net/Government/Video-Streaming-City-and-Council- Meetings/City-Council Pursuant to Government Code section 54957.5 all written public comments submitted to the City Council become public record and will be made available to the public. Public comments submitted via the eComment portal can be viewed in the City Clerk’s repository at https://ci-ssf- ca.granicusideas.com/meetings?scope=past 30 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-26 Agenda Date:2/26/2025 Version:1 Item #:5. Report regarding a resolution authorizing the acceptance of donations from various community partners totaling $21,250 for Fiscal Year 2024-25,as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events.(Angela Duldulao,Deputy Director,Parks and Recreation Department) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of monetary donations from various community partners totaling $21,250 for Fiscal Year 2024-25,as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. BACKGROUND/DISCUSSION The purpose of this staff report is to recommend that the City Council authorize the acceptance of: 1.Monetary donations for the Concert in the Park event on September 21, 2024. 2.In-kind and monetary donations for the 51st Annual Thanksgiving Fun Run and Oyster Point Shoreline Park - Phase 2C Ribbon Cutting on November 23, 2024. 3.An in-kind donation of holiday decorations in and around City Hall for Santa Comes to Town on Saturday, December 7, 2024. Monetary donations totaling $18,000 for the Concert in the Park event on September 21, 2024. Concert in the Park,the City’s largest annual event produced by the Parks and Recreation Department,took place on Saturday,September 21,2024,and was enjoyed by more than 3,000 individuals.From 11:30 a.m.to 5:00 p.m.,guests were treated to a variety of activities,exhibitors,food and beverage offerings,dance performances by Ballet Folklorico,and musical entertainment by El Camino High School Jazz Band,Blessid Union of Souls,and Dazz Band.The event was open to the public free of charge.Enhanced amenities included tented exhibitor booths and a roller-skating rink that were made possible thanks to monetary donations from Genentech ($17,000) and Kaiser Permanente ($1,000). Monetary donations totaling $3,250 and in-kind donations for the 51st Annual Thanksgiving Fun Run and Oyster Point Shoreline Park - Phase 2C Ribbon Cutting on November 23, 2024. The 51st Annual Thanksgiving 5K Fun Run took place on Saturday,November 23,2024,immediately following the Oyster Point Shoreline Park Phase 2C ribbon cutting.The course was changed this year so the race could start at the new dog park for the ribbon cutting ceremony and finished near the Oyster Point Shoreline Park picnic area.The course also went through the Genentech Campus and along the Bay Trail.This year’s event hosted over 600 runners and walkers.Community donations for this event helped keep registration fees low:$10 for adults ages 18 years old and up,$6 for teens ages 13 to 17 years old,and free for children 12 years old and younger.T-shirts were on sale for $20.This year,the Department collected $3,250 in monetary donations from the Basque Cultural Center,Genentech,and Kaiser Permanente,who donated $1,000 each,and Fitness Tech with a donation of $250.Danny Boy Designs made an in-kind donation for the discounted cost of Fun Run shirts and Kilroy Realty Corporation allowed free use of their parking garage for staff and event participants.Donors who contributed a value of $250 or more had the opportunity to have their name listed on the back of the Fun Run shirt and mentioned in post run announcements. City of South San Francisco Printed on 2/21/2025Page 1 of 2 powered by Legistar™31 File #:25-26 Agenda Date:2/26/2025 Version:1 Item #:5. An in-kind donation of holiday decorations in and around City Hall for Santa Comes to Town on Saturday, December 7, 2024. The Santa Comes to Town event held on Saturday,December 7,2024,was a remarkable success,drawing an estimated 1,000 attendees.The event aimed to foster community spirit during the holiday season and allowed families to create cherished memories of getting a picture with Santa.In addition,the South San Francisco Chamber of Commerce organized local businesses to participate in free giveaways such as hot chocolate, cookies, and other holiday treats for visitors to enjoy while they visited the City’s downtown area. The event's standout feature,as it is every year,was the opportunity for families to take photos with Santa. Over 225 families participated in this activity,resulting in countless smiles and positive interactions.Many families expressed gratitude for the chance to capture special moments,a tradition in their holiday celebrations. To set this year’s festive scene and thanks to collaboration from the South San Francsico Chamber of Commerce,the Parks and Recreation Department had the opportunity to work with Danilet “Dani”Fandino from Flowers and Events by Dani.Dani donated the festive decor for Santa’s photo backdrop inside City Hall, as well as arranged holiday decor on the steps of City Hall to greet guests,which also offered a nice scene for visitors to take their own photographs.Thanks to the support of various City Departments,volunteers,and community partners,everyone’s dedication and hard work made the Santa Comes to Town event a memorable experience for the community. FISCAL IMPACT Receipt of these donations have no impact to the City’s General Fund and will be used to offset the cost of recreation program opportunities. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2 by helping to build a robust recreation program. CONCLUSION Staff recommends that the City Council adopt a resolution authorizing the acceptance of donations from various community partners totaling $21,250 for Fiscal Year 2024-25,as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. The Parks and Recreation Department appreciates contributions from individual community members and local organizations that help continue and enhance the Department’s mission to provide opportunities for physical, cultural and social well-being;protect and enhance the physical environment;and ensure the effective and efficient use of public facilities and open space. City of South San Francisco Printed on 2/21/2025Page 2 of 2 powered by Legistar™32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-27 Agenda Date:2/26/2025 Version:1 Item #:5a. Resolution authorizing the acceptance of donations from various community partners totaling $21,250 for Fiscal Year 2024-25,as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. WHEREAS,the Parks and Recreation Department received donations from various community partners totaling $21,250 for Fiscal Year 2024-25,as well as in-kind donations of supplies and volunteer support as detailed in Exhibit A, attached to this resolution; and WHEREAS,the donations identified by this resolution supported several 2024 Parks and Recreation events, including Concert in the Park,the 51st Annual Thanksgiving Fun Run and Oyster Point Shoreline Park -Phase 2C Ribbon Cutting, and Santa Comes to Town; and WHEREAS,the Parks and Recreation Department appreciates contributions from individual community members and local organizations that help continue and enhance the Department’s mission to provide opportunities for physical,cultural,and social well-being;protect and enhance the physical environment;and ensure the effective and efficient use of public facilities and open space. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby accepts donations from various community partners totaling $21,250 for Fiscal Year 2024-25,as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. ***** City of South San Francisco Printed on 2/27/2025Page 1 of 1 powered by Legistar™33 EXHIBIT A Parks and Recreation Department Grants/Donations for City Council Approval Fiscal Year 2024-2025 Report as of January 7, 2025 Donor/Grantee Program/Activity Amount Genentech Concert in the Park $17,000 Kaiser Permanente Concert in the Park $1,000 Basque Cultural Center Thanksgiving Fun Run $1,000 Genentech Thanksgiving Fun Run $1,000 Kaiser Permanente Thanksgiving Fun Run $1,000 Fitness Tech Thanksgiving Fun Run $250 Danny Boy Designs Thanksgiving Fun Run In Kind: Reduced price for Fun Run T-shirts Kilroy Realty Corporation Thanksgiving Fun Run In Kind: Free use of parking garage Flowers and Events by Dani Santa Comes to Town In Kind: Decorations and backdrop for Santa Comes to Town Total monetary donations received $21,250 34 EXHIBIT A GL account <HIDE> 280-27405 280-27405 280-27405 280-27405 280-27405 280-27405 35 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-126 Agenda Date:2/26/2025 Version:1 Item #:6. Report regarding a resolution authorizing the acceptance of $11,029.28 in grant funding from the Department of Justice Bullet Proof Vest Partnership for soft armor vests for the South San Francisco Police Department and approving Budget Amendment Number 25.038.(Scott Campbell, Chief of Police) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $11,029.28 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment Number 25.038. BACKGROUND/DISCUSSION The South San Francisco Police Department (SSFPD)provides soft armor vests to all officers to improve safety.Armored vests reduce the risks and hazards associated with police work.The vests are on a five-year replacement cycle. In June 2024,staff applied for a grant through the Department of Justice Bulletproof Vest Partnership (BVP)for soft armor vests in the amount of $22,334.75.The program requires that each applicant jurisdiction be responsible for providing at least 50%of the cost of each qualifying vest purchased.SSFPD was awarded $11,029.28 in September 2024.The award will be used to reimburse the City the cost of soft armor vests purchased from April 2024 continuing through August 31, 2026. FISCAL IMPACT Budget Amendment Number 25.038 accepts $11,029.28 in grant funding for the purpose of soft armor vest.The funding source is the Department of Justice Bulletproof Vest Partnership. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this meets the Strategic Goals #3:Public Safety by rendering skilled police,fire and emergency service management. CONCLUSION Adoption of this resolution will allow the City to accept $11,029.28 from the Department of Justice Bulletproof Vest Partnership and amend the Police Department’s operating budget for Fiscal Year 2024-25 by approving Budget Amendment Number 25.038. City of South San Francisco Printed on 2/21/2025Page 1 of 1 powered by Legistar™36 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-127 Agenda Date:2/26/2025 Version:1 Item #:6a. Resolution authorizing the acceptance of $11,029.28 in grant funding from the Department of Justice for armor vests for the South San Francisco Police Department and approving Budget Amendment Number 25.038. WHEREAS, the Police Department applied for a grant through the Department of Justice Bulletproof Vest Partnership for soft armor vests for $22,334.75; and WHEREAS, the Department of Justice Bulletproof Vest Partnership has awarded the City of South San Francisco $11,029.28 in grant funding for soft armor vests for the Police Department; and WHEREAS, the grant funds will be used to augment the operating budget of the Police Department for Fiscal Year (FY) 2024-25. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept $11,029.28 in grant funding from the Department of Justice Bulletproof Vest Partnership. BE IT FURTHER RESOLVED, that the City Council does hereby approve Budget Amendment Number 25.038 to amend the Police Department’s FY 2024-2025 Operating Budget in order to reflect an increase of $11,029.28. BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute a grant agreement and any other necessary documents on behalf of the City to carry out the intent of this resolution, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 2/27/2025Page 1 of 1 powered by Legistar™37 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-106 Agenda Date:2/26/2025 Version:1 Item #:7. Report regarding a resolution approving the Second Amendment to the Cooperation Agreement of the San Mateo County HOME Consortium under the Cranston-Gonzales National Affordable Housing Act.(Alvina Condon, Management Analyst II) RECOMMENDATION Staff recommends City Council adopt a resolution authorizing the City Manager to execute a Second Amendment to the Cooperation Agreement between the County of San Mateo and the City of South San Francisco,which allows the City to receive federal HOME Administrative funds via the San Mateo County HOME Consortium. BACKGROUND The County of San Mateo receives HOME funds from the U.S.Department of Housing and Urban Development (HUD)and distributes a portion of its HOME Administrative funds to members of the San Mateo County HOME Consortium.On June 21,2005,a Cooperation Agreement between the County of San Mateo and the City of South San Francisco was executed allowing the City to join the San Mateo County HOME Consortium for purposes of receiving HOME funds under the Cranston-Gonzales National Affordable Housing Act.The initial term of the Cooperation Agreement was for the Federal fiscal years 2006,2007,and 2008,and renews automatically every three years for a new three-year period on the same terms and conditions unless the Consortium membership changes or a Consortium member expressly chooses not to participate. The County of San Mateo and the City of San Mateo signed a First Amendment to the Cooperation Agreement on July 21,2015,to add the City of San Mateo as a member of the San Mateo County HOME Consortium.That First Amendment also incorporated changes required by HUD regarding automatic renewal provisions of cooperation agreements as described in CPD Notice 13-002.Before the beginning of each three-year automatic renewal period,the County submits a statement to the HUD Field Office whether any amendments have been made to the Cooperation Agreement and if the Consortium’s membership has changed.The City of South San Francisco did not sign this First Amendment as the main terms did not change between the City and the County. DISCUSSION The purpose of this Second Amendment to the Cooperation Agreement is to add the City of Redwood City as a member of the San Mateo County HOME Consortium,to update the program year so all Consortium members are on the same program year, and to update the annual funding allocation. All Consortium members are required to be on the same program year for purposes of Community Development Block Grant (CDBG)and HOME.The current term of the Cooperation Agreement between the County of San Mateo,the City of South San Francisco,and the City of San Mateo ends June 30,2026.The City of Redwood City will be added to the Agreement with equal status to the other Cities that are Consortium members to the Agreement beginning July 1, 2026. Beginning July 1,2026,the County of San Mateo will allocate six and three tenths of one percent (0.063%)ofCity of South San Francisco Printed on 2/21/2025Page 1 of 2 powered by Legistar™38 File #:25-106 Agenda Date:2/26/2025 Version:1 Item #:7. Beginning July 1,2026,the County of San Mateo will allocate six and three tenths of one percent (0.063%)of the Consortium’s total annual allocation plus ten dollars ($10.00)for each HOME-assisted housing unit that the Consortium member will continue to manage and monitor,and to each Consortium member for general administration activities.Previously,the County allocated one percent (1%)of the Consortium’s total annual allocation to Consortium members for general administration activities. For Program Year 2024-2025,the City of South San Francisco received $12,575.42 and used the full allocation of HOME Administration Funds received to fund fair housing activities.In recent years,HOME funds have been used to fund Project Sentinel,which provides comprehensive fair housing services of proactive community outreach and education to home seekers,in place residents and housing providers as well as reactive complaint investigations seeking remedies for victims of housing discrimination. FISCAL IMPACT There is minimal fiscal impact on the General Fund associated with adopting the associated Resolution.Taking this action will allow the City to receive its HOME Administrative Funds from the County each year.The City will continue to receive its allocation of 1%of the HOME entitlement administrative funds until June 30,2026. For Fiscal Year 2025-2026 that will be approximately $12,600.The changes in the allocation from 1.000%to 0.063%will go into effect when the City of Redwood City joins the Consortium at the beginning of Fiscal Year 2026-2027,at which point the City will receive roughly $8,000 annually.The City uses these HOME Administrative fees to fund fair housing activities.Staff will work to identify an alternative source of funding to continue the level of service supported today beginning in Fiscal Year 2026-2027. CONCLUSION In summary,City Council is being asked to adopt a Resolution authorizing the City Manager to execute the Second Amendment to Cooperation Agreement of the San Mateo County HOME Consortium. City of South San Francisco Printed on 2/21/2025Page 2 of 2 powered by Legistar™39 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-149 Agenda Date:2/26/2025 Version:1 Item #:7a. Resolution approving a Second Amendment to Cooperation Agreement of the San Mateo County HOME Consortium under the Cranston-Gonzales National Affordable Housing Act (Alvina Condon,Management Analyst II) WHEREAS,staff recommends that City Council adopt a resolution to authorize the City Manager to execute a Second Amendment to Cooperation Agreement among the County of San Mateo,City of South San Francisco, the City of San Mateo and the City of Redwood City,and the U.S.Department of Housing and Urban Development (HUD),to amend the Cooperation Agreement between the County of San Mateo,the City of South San Francisco and the City of San Mateo,under the Cranston-Gonzalez National Affordable Housing Act; and WHEREAS,the original agreement was signed June 21,2005 to establish a San Mateo HOME Consortium for purposes of receiving HOME funds under the National Affordable Housing Act and promoting affordable housing and enabled the County and the City of South San Francisco to continue to cooperate in undertaking public-private partnerships to provide more affordable housing within San Mateo County though use of HOME funds to carry out multi-year housing,tenant-based rental assistance and financing of rental housing and first- time homeowners programs, primarily to benefit low and very low income households; and WHEREAS,the term of the original agreement was for the Federal fiscal years 2006,2007 and 2008,and renews automatically every three years for a new three-year period on the same terms and conditions unless the Consortium membership has changed, or a Consortium member expressly chooses not to participate; and WHEREAS,the County of San Mateo and the City of San Mateo signed a First Amendment on July 21,2015 to add the City of San Mateo as a member of the San Mateo County HOME Consortium and to incorporate the HUD required changes in CPD Notice 13-002 to the automatic renewal provisions of cooperation agreements which automatically renews for participation in successive three year qualification periods (together with the original Cooperation Agreement included as Exhibit A to the Resolution); and WHEREAS,the City of South San Francisco did not sign this First Amendment as the main terms did not change between the City and the County; and WHEREAS,the first purpose of this Second Amendment is to add the City of Redwood City as an equal member of the San Mateo County HOME Consortium; and WHEREAS,the second purpose of this Second Amendment is to update the program year so all Consortium members are on the same program year for purposes of CBDG,HOME ESG and HOPWA,which program yearCity of South San Francisco Printed on 2/27/2025Page 1 of 2 powered by Legistar™40 File #:25-149 Agenda Date:2/26/2025 Version:1 Item #:7a. members are on the same program year for purposes of CBDG,HOME ESG and HOPWA,which program year begin on July 1,2024 and will now end on June 30,2026 for the County of San Mateo,the City of South San Francisco and the City of San Mateo,and will begin on July 1,2026 and end on June 30,2029 for all Consortium members of the San Mateo County HOME Consortium; and WHEREAS,the third purpose of this Second Amendment is to update the annual funding allocation from 1.000%to 0.063%of the Consortium’s total allocation,plus ten dollars ($10.00)for each HOME-assisted unit that the Consortium member will continue to manage and monitor,and to each Consortium member for general administration activities; and WHEREAS,the City of South San Francisco uses the full allocation of HOME Administration Funds received to fund fair housing activities,through supporting Project Sentinel,who provides comprehensive fair housing services of proactive community outreach and education to home seekers,in place residents and housing providers as well as reactive complaint investigations seeking remedies for victims of housing discrimination; and WHEREAS,adoption of this resolution would have no impact on the General Fund,and would allow the City to receive its HOME Administrative Funds from the County each year; and WHEREAS,the City Council now seeks to approve the Second Amendment to Cooperation Agreement of the San Mateo County HOME Consortium. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco herby approves the Second Amendment to Cooperation Agreement of the San Mateo County HOME Consortium under the Cranston-Gonzales National Affordable Housing Act attached to this Resolution as Exhibit B. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager or their designee to execute and submit all documents needed to effectuate the intent of this resolution. *** ** City of South San Francisco Printed on 2/27/2025Page 2 of 2 powered by Legistar™41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 SECOND AMENDMENT TO COOPERATION AGREEMENT OF THE SAN MATEO COUNTY HOME CONSORTIUM UNDER THE CRANSTON-GONZALEZ NATIONAL AFFORDABLE HOUSING ACT This SECOND AMENDMENT TO COOPERATION AGREEMENT ("Second Amendment") is made as of the Second Amendment Effective Date (defined herein), by and among the County of San Mateo, a political subdivision of the State of California (hereinafter "County"), the City of South San Francisco, the City of San Mateo and the City of Redwood City (collectively hereinafter "Cities"), and the U.S. Department of Housing and Urban Development (hereinafter "HUD"), and amends the Cooperation Agreement Between the County of San Mateo, the City of South San Francisco and the City of San Mateo, under the Cranston- Gonzalez National Affordable Housing Act, dated June 21, 2005, as amended by the First Amendment, dated July 21, 2015 (the "Agreement"). The purpose of this Second Amendment is to add the City of Redwood City as a member of the San Mateo County HOME Consortium and to make other amendments as set forth herein. Accordingly, the parties agree as follows: 1. The City of Redwood City is hereby added as a party to the Agreement with equal status to the other Cities that are Consortium members to this Agreement, provided that the County is authorized under Section 5 of the Agreement to amend the Agreement on behalf of the entire Consortium to add new members. 2. Section 2a. of the Agreement is hereby amended and restated in its entirety as follows: The term of this Agreement shall be for the Federal fiscal years 2026, 2027, and 2028, unless HUD earlier revokes the Consortium's designation as a participating jurisdiction. This Agreement shall remain in effect until the HOME funds from each of the Federal fiscal years are closed out pursuant to Federal regulation 24 CFR 92.507. 3. A new Section 2(c) is added to the Agreement, as follows: Program Year. In accordance with 24 CFR § 91.402(a), all Consortium members shall be on the same program year for purposes of CBDG, HOME ESG and HOPWA, which program year shall begin on July 1, 2024 and will now end on June 30, 2026 for the County, the City of South San Francisco and the City of San Mateo, and will begin on July 1, 2026 and end on June 30, 2029 for all Consortium members of the San Mateo County HOME Consortium. 62 4. Section 7c. of the Agreement is hereby amended and restated in its entirety to read as follows: As Consortium representative, County agrees to allocate six and three tenths of one percent (.063%) of the Consortium’s total annual allocation plus ten dollars and zero cents ($10.00) for each HOME-assisted unit that the Consortium member will continue to manage and monitor to each Consortium member for general administration activities. 5. This Second Amendment shall be effective as of the date fully executed by the Consortium members. 6. The remaining terms and conditions of the Agreement shall continue in full force and effect. COUNTY OF SAN MATEO President, Board of Supervisors ATTEST: Clerk of Said Board ____ 2025 CITY OF SOUTH SAN FRANCISCO _____________, City Manager Date:_________________________ Approved as to Form City Attorney CITY OF SAN MATEO ______________, City Manager Date:_____________________________ Approved as to Form City Attorney 63 CITY OF REDWOOD CITY Melissa Stevenson, City Manager Date:_____________________________ Approved as to Form Veronica Ramirez, City Attorney Attest: _______________________________ Yessika Castro, City Clerk 64 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-36 Agenda Date:2/26/2025 Version:1 Item #:8. Report regarding adoption of a resolution accepting $100,000 in SMCTA 2024 ACR/TDM Cycle 2 (Grant) Program Funding;accepting $10,000 in C/CAG Local Match Funding;accepting $30,000 in C/CAG Construction Management (CM)Funding;approving associated Budget Amendment Number 25.037; approving contract amendments with C/CAG,Kimley-Horn and Associates,Inc.and Zoon Engineering,Inc., for the South San Francisco, Smart Corridor Expansion Project. (Angel Torres, Senior Civil Engineer) RECOMMENDATION It is recommended that the City Council: I.Adopt a resolution accepting $100,000 from the San Mateo County Transportation Authority (SMCTA),2024 ACR/TDM Cycle 2 (Grant)Program Funding;accepting $10,000 in C/CAG funding for the SMCTA grant Local Match;accepting $30,000 in C/CAG funding for additional Construction Management (CM) services; and II.Approving a contract amendment with C/CAG for an additional $40,000 in funding budget,extending the contract term of services and authorizing a total contract authority funding budget from C/CAG of $2,557,000; and III.Approving associated Budget Amendment Number 25.037; and IV.Approving a contract amendment with Kimley-Horn and Associates,Inc.for an additional $110,000 in contingency,extending the contract term of services,and authorizing a total consulting services contract authority budget of $690,000; and V.Approving a contract amendment with Zoon Engineering,Inc.for an additional $90,000 in contingency,extending the contract term of services,and authorizing a total consulting services contract budget authority of $903,305. BACKGROUND The South San Francisco Smart Corridor Expansion Project (Project)is part of the countywide traffic management system, Smart Corridor program deployment. The Project is not a traditional project where physical roadway improvements are made,but an implementation of traffic management devices that will enable the City of South San Francisco (City),state law enforcement agencies,and fire departments to proactively and cooperatively manage freeway and arterial traffic congestion during major freeway incidents.The Intelligent Transportation System (ITS)infrastructure improvements fall under four categories:arterial management,incident management,traveler information,and transit management. The Project will support and extend the San Mateo Countywide Smart Corridor program north with the installation of smart traffic management facilities along routes located in the City that include:Bayshore City of South San Francisco Printed on 2/21/2025Page 1 of 7 powered by Legistar™65 File #:25-36 Agenda Date:2/26/2025 Version:1 Item #:8. Boulevard, Airport Boulevard, South Airport Boulevard, Gateway Boulevard, and Oyster Point Boulevard. The Project Scope of Work includes the installation of: ·Fixed closed-circuit television cameras, ·Microwave vehicle detection systems, ·Directional (trailblazer) signs, ·Arterial dynamic message signs, ·Traffic signal controllers, ·Video wall and workstations in the Traffic Management Center, and ·Fiber optic cable communications connections. Because the Project will take place within the City limits of South San Francisco,the City was designated as the “Implementing Agency”leading the construction phase and administering the construction contract. However,the City/County Association of Governments (C/CAG)remains as the overall “Project Sponsor”of the Smart Corridor Project, providing funding for this Project in South San Francisco. DISCUSSION The deployment of field devices and system upgrades are nearly completed in South San Francisco.As such, the City and C/CAG sought assistance in development and implementation of the Incident Response Timing plans and strategies for this new segment of the Smart Corridor within South San Francisco.The Incident Response Timing plans and strategies are required when responding to a major incident that forces US-101 traffic onto local streets while safely attending to and clearing the incident.Incident response timing plans/strategies are required for all traffic signals along the incident response routes.In addition,the Smart Corridor Operations Manual will be updated,adding information on the incident response options for the segment of the Smart Corridor through South San Francisco. To cover these additional consulting services,the City of South San Francisco applied for and was successful in obtaining Measure A and Measure W grant funding from SMCTA through the 2024 Alternative Congestion Relief (ACR)/Transportation Demand Management (TDM)Cycle 2 (grant)program.The grant requires 10% local matching funds which the C/CAG Board has secured for the City.The C/CAG Board has also secured additional funding to extend the construction management and inspection services for this additional phase of the project. I. Accept Grant Funding from SMCTA and C/CAG The San Mateo County Transportation Authority (SMCTA)administers Measure A and Measure W funding to support transportation-related projects throughout San Mateo County.These measures are critical in advancing transportation goals by addressing congestion and improving infrastructure.Measures A and W provide essential resources for local safety improvement,pedestrian and bicycle infrastructure,and congestion relief projects. In June 2024,SMCTA conducted countywide outreach “Call for Projects”for Cycle 2 of the ACR/TDM program in accordance with their 2022 ACR/TDM Plan.In August 2024,with consent from the South San Francisco City Council,staff prepared and applied for the Intelligent Transportation Systems grant to address City of South San Francisco Printed on 2/21/2025Page 2 of 7 powered by Legistar™66 File #:25-36 Agenda Date:2/26/2025 Version:1 Item #:8. the project need for the incident response timing plans/strategies. In November 2024,SMCTA informed the City that they had concluded the review of all grant applications received and had established an initial project prioritization list,and that a project nomination list was to be submitted for consideration by TA Board (December 2024).In December 2024,the TA Board officially adopted the final program of projects receiving funding in Cycle 2 of the ACR/TDM program. On December 5,2025,the TA Board adopted Resolution No.2024-23,authorizing $100,000 in funding for the South San Francisco Smart Corridor Expansion Project to fund the development and integration of the incident response timing plan/strategies.(Attachment 1 -SMCTA Exhibit D.2024 ACR/TDM Program Cycle 2 Program of Final Recommended Projects) In February 2025,the C/CAG Board adopted Resolution No.25-07,authorizing $10,000 in funding for the Local Match funding and $30,000 in funding for additional Construction Management (CM)services for the additional phase of the project. II. C/CAG Contract Amendment C/CAG is the project’s lead sponsor for the Smart Corridor Expansion project through South San Francisco (City). The City/County Association of Governments of San Mateo County (C/CAG)and the City of South San Francisco are parties to an Agreement dated March 24,2021,specifying each Party’s obligations and responsibilities for the construction phase of the Smart Corridor extension project in the City. In March 2021,C/CAG provided the City with an amount of $917,000 in funding to cover project construction costs. In December 2021,C/CAG and the City executed Amendment No.1 to allocate an additional $1,600,000 in funding to cover construction costs and to extend the term of the agreement to June 30, 2023. In June 2023,C/CAG and the City executed Amendment No.2 extending the term of the agreement to June 30, 2024,due to continued construction delays attributed to supply chain issues,permitting conflicts,and unexpected issues in the field. In June 2024,C/CAG and the City executed Amendment No.3 extending the term of the agreement to June 30, 2025, to enable project completion. Staff recommends approval of proposed Amendment No.4 extending the term of the agreement to December 12, 2025, and accepting the additional $40,000 in project funding. The following outlines the project funding from C/CAG for construction and completion of the project: Original Funding Agreement (FA) Budget $917,000 + FA Amendment No. 1 - Time Extension & Funding Increase +$1,600,000 $1,600,000 + FA Amendment No. 2 - Time Extension +$0 $2,517,000 + FA Amendment No. 3 - Time Extension +$0 $2,517,000 + FA Amendment No. 4 - Time Extension & Funding Increase*+$40,000 $2,557,000 Total Amended Funding Agreement Budget $2,557,000 City of South San Francisco Printed on 2/21/2025Page 3 of 7 powered by Legistar™67 File #:25-36 Agenda Date:2/26/2025 Version:1 Item #:8. *Pending City Council Approval The increase in the funding budget will be utilized for developing and implementing the incident response timing plans/strategies, and in support of the finalization of the construction and implementation of the project. III. Kimley-Horn and Associates, Inc. Contract Amendment Kimley-Horn and Associates,Inc.is the City’s design engineer for the Smart Corridor Expansion project.To date,they have provided professional services to complete the design,obtained required permits,prepared construction documents,and provided design support services during construction.As the Project proceeds and nears the completion of the construction phase,staff recommend approving an amendment to the Kimley-Horn and Associates,Inc.Consulting Services Agreement (CSA)to provide additional design support during construction and to assist with developing and implementing incident response timing plans and strategies.The additional design support would include items that require design engineer’s input including: ·Prepare Incident Response Timing Plans and Strategies for 24 existing traffic signals,for incidents in both the NB and SD directions of US-101,accounting for various time periods (AM,off -peak/midday, PM), and, diversion severity, and ·Prepare and amend the existing SMC Smart Corridor Operations Manual to account for expansion to the Northern part of the county. The following outlines the project budget for Kimley-Horn and Associates,Inc.from design through completion of the project: Original Consulting Services Agreement Contract Budget $280,000 + CSA Amendment No. 1 - Time Extension +$0 $280,000 + CSA Amendment No. 2 - Time Extension & Scope/Cost Increase +$79,720 $359,720 + CSA Amendment No. 3 - Time Extension & Scope/Cost Increase +140,280 $500,000 + CSA Amendment No. 4 - Scope/Cost Increase +$80,000 $580,000 + CSA Amendment No. 5 - Time Extension & Scope/Cost Increase*+$110,000 $690,000 Total Amended Consulting Services Agreement Contract Authority Budget $690,000 *Pending City Council Approval The increase in contingency for the Kimley-Horn and Associates,Inc.CSA will be utilized for additional construction support in developing and implementing the incident response timing plans/strategies and in support of the finalization of the construction and implementation of the project. IV. Zoon Engineering, Inc. Contract Amendment Zoon Engineering,Inc.is the City’s construction management consultant for the Smart Corridor Expansion project.They have provided professional services to manage and inspect the construction work completed to date that is nearing completion.Staff recommend approving an amendment to the Zoon Engineering CSA to provide additional construction management support through the final phases of construction.Additional City of South San Francisco Printed on 2/21/2025Page 4 of 7 powered by Legistar™68 File #:25-36 Agenda Date:2/26/2025 Version:1 Item #:8. construction management support is required to account for all construction time extensions to date. The construction management services include: ·Scheduling, conducting, and documenting items discussed at the weekly progress meetings, ·Initial review and coordination of responses to contractor requests for information (RFIs), ·Services in the preparation of design changes,cost estimates and support documents for construction contract change orders (CCOs), ·Documenting and inspection of work completed, and ·Preparation of construction record drawings. The following outlines the project budget for Zoon Engineering, Inc. through end of construction: Original Consulting Services Agreement Contract Budget $633,305 + CSA Amendment No. 1 - Time Extension & Scope/Cost Increase +$180,000 $813,305 + CSA Amendment No. 2 - Time Extension & Scope/Cost Increase*+$90,000 $903,305 Total Amended Consulting Services Agreement Contract Authority Budget $903,305 *Pending City Council Approval The increase in contingency for the Zoon Engineering,Inc.CSA will be utilized for the extension of construction management support services through the finalization of construction and implementation of the project. FUNDING AND MAINTENANCE C/CAG,as the funding agency for the Project,has previously allocated a total of $2,877,000 towards the design and construction of the project and assisted the City in securing $5,642,000 in Grant funding for the construction of the project.To date,the project budget for the design and construction of the project totaled $8,519,000. In accepting the additional $100,000 in grant funding from the SMCTA,and the recently approved $40,000 in additional funding approved by C/CAG Board,the new combined,total project budget will be increased by $140,000 for a total amended project budget of $8,659,000. The Countywide Smart Corridor Project is a joint effort between Caltrans,C/CAG,and Cities of San Mateo County to address traffic congestion on local streets and main arterials in San Mateo County.On September 25, 2008,the City of South San Francisco executed a Memorandum of Understanding (MOU)with all participating parties in which the City agreed to work cooperatively and to provide input during the development of the Smart Corridor Project.The executed MOU addressed the general objectives and framework of the Smart Corridor Project and was not intended to commit any agency to funding,or long-term significant maintenance and operations responsibilities.As the Smart Corridor Project in South San Francisco proceeds,agreements are in place to address specific responsibilities between the City of South San Francisco and C/CAG regarding various aspects of the Project in the City. Listed below is a summary of responsibilities split between the City and C/CAG: ·The City will continue to own and maintain all upgraded city-owned equipment, City of South San Francisco Printed on 2/21/2025Page 5 of 7 powered by Legistar™69 File #:25-36 Agenda Date:2/26/2025 Version:1 Item #:8. ·The City will own the new equipment located within the City right-of-way, ·The City will be responsible for the electrical cost and any graffiti removal from all equipment located within the City right-of-way, ·C/CAG will be responsible for the maintenance of all new above ground equipment, ·The City will be responsible for protecting the new underground communication lines, and ·The City will continue to operate all upgraded equipment during daily operations. During major traffic incidents along US-101,Caltrans will control traffic signals,cameras,and directional signs.A separate agreement will be drafted between the City and Caltrans outlining operations of traffic cameras and directional signs during major traffic incidents. FISCAL IMPACT Adopting this resolution will have no fiscal impact on the City.This project is included in the City of South San Francisco’s Fiscal Year 2021-2022 Capital Improvements Program (Project No.tr2002)and is funded through State and County funding.Adopting this resolution will increase the project’s overall budget and increase the allocation of contingency funds to account for the proposed amendments to the Consulting Services Agreements. The total project funding is outlined in the following table: State State Transportation Improvement Program $200,000 C/CAG County Measure M $160,000 State State Transportation Improvement Program $2,044,000 State Traffic Light Synchronization Program $3,598,000 C/CAG County Measure M $917,000 C/CAG County Measure M $1,600,000 SMCTA ACR/TDM Cycle 2 *$100,000 C/CAG County Measure M *$40,000 *Pending City Council Approval Total Design and Construction Funding $8,659,000 Current Approved Commitments (tr2002)Current Increase Total Econolite Services, Inc.$6,734,972 $0 $6,734,972 Kimley-Horn Associates, Inc.$580,000 $110,000 $690,000 Zoon Engineering, Inc.$813,305 $90,000 $900,305 Ninyo & Moore Geotechnical $30,810 $0 $30,810 CSG $16,080 $0 $16,080 GBS $5,000 $0 $5,000 Miscellaneous Indirect Costs (estimated)$250,000 $0 $250,000 Total Approved Commitments $8,430,167 $200,000 $8,627,167City of South San Francisco Printed on 2/21/2025Page 6 of 7 powered by Legistar™70 File #:25-36 Agenda Date:2/26/2025 Version:1 Item #:8. State State Transportation Improvement Program $200,000C/CAG County Measure M $160,000StateState Transportation Improvement Program $2,044,000StateTraffic Light Synchronization Program $3,598,000C/CAG County Measure M $917,000C/CAG County Measure M $1,600,000SMCTAACR/TDM Cycle 2 *$100,000C/CAG County Measure M *$40,000*Pending City Council ApprovalTotal Design and Construction Funding $8,659,000Current Approved Commitments (tr2002)Current Increase TotalEconolite Services, Inc.$6,734,972 $0 $6,734,972Kimley-Horn Associates, Inc.$580,000 $110,000 $690,000Zoon Engineering, Inc.$813,305 $90,000 $900,305Ninyo & Moore Geotechnical $30,810 $0 $30,810 CSG $16,080 $0 $16,080 GBS $5,000 $0 $5,000 Miscellaneous Indirect Costs (estimated)$250,000 $0 $250,000 Total Approved Commitments $8,430,167 $200,000 $8,627,167 C/CAG,as the Project Sponsor,is fully funding the Project costs and expenses for work that are within the scope of the conformed Project plans and specifications. RELATIONSHIP TO STRATEGIC PLAN Approving this resolution will contribute to the City’s Strategic Plan outcome of improved Quality of Life by providing traffic relief in the event of an accident along US-101 and supporting the overall Countywide Smart Corridor Program. CONCLUSION Staff recommends that City Council adopt a resolution accepting $100,000 from the SMCTA 2024 ACR/TDM Cycle 2 (Grant)Program,accepting $10,000 in C/CAG funding for the SMCTA grant Local Match,accepting $30,000 in C/CAG funding for additional Construction Management (CM)services,and approving associated Budget Amendment Number 25.037;approving a contract amendment with C/CAG for time extension and an additional $40,000 in funding budget,approving a contract amendment with Kimley-Horn and Associates,Inc. for time extension and an additional $110,000 in contingency budget;and approving a contract amendment with Zoon Engineering,Inc.for time extension and an additional $90,000 in contingency budget,all for the Smart Corridor South San Francisco Expansion Project (Project No. tr2002). Attachments: 1.Attachment 1 - SMCTA Exhibit D. 2024 ACR/TDM Cycle 2 Final Projects 2.Attachment 2 - Presentation City of South San Francisco Printed on 2/21/2025Page 7 of 7 powered by Legistar™71 21328187.2 San Mateo County Transportation Authority Staff Report To: Board of Directors Through: April Chan, Executive Director From: Peter Skinner, Executive Officer, Transportation Authority Subject:Programming and Allocating $24,676,944 for the Cycle 7 Pedestrian and Bicycle Program Call for Projects and $2,183,325 for the Cycle 2 Alternative Congestion Relief/Transportation Demand Management Call for Projects Action Staff proposes the Board of Directors (Board): 1. Authorize an exception to the San Mateo County Transportation Authority (TA) Strategic Plan 2020-2024 guidelines to shift Pedestrian and Bicycle (Ped/Bike) Program funds from the Small Capital and Planning & Promotions sub-categories to the Large Capital subcategory; and 2. Program and allocate $24,676,944 of New Measure A and Measure W Ped/Bike Program category funds to the 24 projects selected through the Cycle 7 Call for Projects (CFP), as shown in Exhibit B; and 3. Program and allocate $2,183,325 of New Measure A and Measure W Alternative Congestion Relief and Transportation Demand Management (ACR/TDM) Program category funds to the nine projects selected through the Cycle 2 CFP, as shown in Exhibit D; and 4. Authorize the Executive Director, or her designee, to issue an additional CFP for the ACR/TDM Program; and 5. Authorize the Executive Director, or her designee, to execute agreements and take any other actions necessary to give effect to these actions. Significance In June 2024, the TA issued a joint CFP for the seventh Ped/Bike Program cycle and the second ACR/TDM Program cycle, making available approximately $19 million for the Ped/Bike Program and approximately $6 million for the ACR/TDM Program, both from the New Measure A and Measure W funds. This first-of-its-kind CFP was issued for two TA funding programs, rather than the typical single program, to reduce local jurisdiction staff time preparing for numerous calls for projects and administrative time for the TA. Applications were due August 30, 2024 and processed over the following several weeks. The TA Project Review Committee (Committee) met on October 21, 2024 to evaluate and score the submitted applications. The Committee, which was expanded to 18 members for the joint CFP, Item #13.b.12/5/2024 307 72 21328187.2 included two TA staff members; one staff member from the City/County Association of Governments of San Mateo County (C/CAG); staff from the Peninsula Corridor Joint Powers Board (Caltrain), Caltrans District 4, San Mateo County Transit District, Metropolitan Transportation Commission and Commute.org; members of the C/CAG and San Mateo County Bicycle and Pedestrian Advisory Committees, and representatives from the San Mateo County Office of Education and Health Department. Cycle 7 Pedestrian and Bicycle Program The tables below outline the available funding and program sub-categories that were advertised as part of the Ped/Bike CFP. Cycle 7 Pedestrian and Bicycle Program Funding New Measure A (3% of Revenues)$7,000,000 Measure W (5% of Revenues)$11,950,000 Total Available for CFP $18,950,000 Cycle 7 Pedestrian and Bicycle Program Sub-Categories Capital $18,000,000 Large Capital (67%)$12,000,000 Small Capital (33%) 95% $6,000,000 Safe Routes to School*2.5%$475,000 Planning/Promotion 2.5%$475,000 Total 100%$18,950,000 *Allocated to the San Mateo County Office of Education in April 2024. Twenty-four applications were received from 16 jurisdictions, totaling nearly $26 million in funding requests, resulting in a CFP that is oversubscribed by approximately $8.8 million. The Small Capital and Planning/Promotion categories were undersubscribed, while the Large Capital program was oversubscribed. At their respective November 2024 meetings, the TA’s Community Advisory Committee (CAC) and Board were presented two funding options for consideration. Based on input from members of the public, the TA CAC, and Board members, overwhelmingly supported increasing the funding available to construction-ready projects by: Allocating an additional $5,726,944 from accrued New Measure A and Measure W revenues in Fiscal Year 2025 budget to fund all of the Large Capital project requests. Item #13.b.12/5/2024 308 73 21328187.2 Reallocating $1,350,352 (out of $6 million) from the Small Capital and Planning & Promotions subcategories to the Large Capital subcategory (increasing it to $13,350,352) to fully expend the advertised funding. The table below summarizes the additional funding proposed for award as part of Funding Option 2. Updated Cycle 7 Pedestrian and Bicycle Program Funding Cycle 7 Advertised Funding $18,950,000 Additional Accrued Sales Tax Through June 2022 $5,726,944 Updated Total Cycle 7 Program Funding*$24,676,944 *$475,000 was allocated to the San Mateo County Office of Education in April 2024. Based on the Committee's ranking of proposed projects and the increased funding made available for allocation, Exhibit B identifies the 12 large capital, 9 small capital, and 3 planning & promotions projects recommended for award. Exhibits A and B also note recommended funding award conditions and TA technical assistance to be provided for various projects. Cycle 2 Alternative Congestion Relief/Transportation Demand Management The tables below outline the available funding and ACR/TDM Program subcategories. Available Funding by Measure New Measure A $2,342,640 Measure W $2,092,680 Rollover Funds from Cycle 1 $1,634,680 Total $6,070,000 Available Competitive Funding by Subcategory Intelligent Transportation Systems (ITS) Planning & Design $2,200,000 TDM Planning $670,000 TDM Competitive Projects $3,200,000 Small/Coastal Jurisdictions (30%)$960,000 Mid/Large Jurisdictions (70%)$2,240,000 Total $6,070,000 The subcategories were designed to spread funds across projects, programs, or plans that best meet the program evaluation criteria, as set forth in the ACR/TDM Plan approved by the TA Board in January 2022. The TDM Competitive Projects sub-category also features investment goals for small/coastal jurisdictions and mid/large jurisdictions to support geographic funding distribution across San Mateo County. Item #13.b.12/5/2024 309 74 21328187.2 In total, nine applications were received from seven jurisdictions. The total funding request was approximately $1.58 million for competitive subcategories, resulting in an undersubscribed CFP by nearly $4.5 million. The Committee assessed and scored the submitted applications and subsequently recommended all nine applications be considered by the TA Board for award. As with the Ped/Bike CFP, the TA’s CAC and Board were presented two ACR/TDM funding options for consideration in November. Based on the input from members of the public, the TA CAC, and Board members, the funding recommendation maximizes use of the full advertised amount to provide additional funding for projects whose costs exceeded the funding sub-thresholds. The recommended Cycle 2 ACR/TDM Program of competitive projects and direct allocations, along with a brief description of the applications, are included as Exhibits C and D. Additional ACR/TDM Call for Projects The TA Board, at its November 2024 meeting, also requested staff conduct an additional mid- cycle CFP. Staff has developed the following timeline for the ACR/TDM Program to allocate the remaining funds from Cycle 2, including individual education and information discussions with local agency staff to identify eligible projects: Local Agency Staff Education Sessions: April-May 2025 Release of CFP: June 2025 CFP Local Agency Staff Workshop: June 2025 Notice of Intent to Submit Surveys Due: July 2025 Applications Due: August 2025 Expected Awards: December 2025 Staff will provide a brief verbal update on any comments received following the November TA Board meeting on the draft recommendations. Attachments This report includes the following attachments: Exhibit A: Cycle 7 Ped/Bike Project Descriptions Exhibit B: Cycle 7 Ped/Bike Final Program Recommendations Exhibit C: Cycle 2 ACR/TDM Project Descriptions Exhibit D: Cycle 2 ACR/TDM Final Program Recommendations Budget Impact There are sufficient New Measure A and Measure W Pedestrian and Bicycle Program funds in the TA's Fiscal Year 2025 and prior-year budgets to fully fund the 24 recommended projects for the Cycle 7 Ped/Bike Program in the amount of $24,676,944 and the nine recommended projects for the Cycle 2 ACR/TDM Program in the amount of $2,183,325. Item #13.b.12/5/2024 310 75 21328187.2 Background The TA’s Ped/Bike Program provides funding for the development and construction of bicycle and pedestrian facilities to encourage and improve walking and bicycling. Three percent of the New Measure A and five percent of Measure W of sales tax revenue is available to support the Ped/Bike Program. The TA’s ACR/TDM Program encourages the use of sustainable transportation options to enhance mobility. ACR/TDM initiatives work toward ensuring that people’s trips are safe, reliable, and convenient, while discouraging driving, managing congestion, and reducing vehicle miles traveled. One percent of New Measure A and one percent of Measure W are available to support the ACR/TDM Program. Prepared By:Sue-Ellen Atkinson, AICP Manager, Planning and Fund Management 650-508-6211 Item #13.b.12/5/2024 311 76 21328188.2 Resolution No. 2024- Board of Directors, San Mateo County Transportation Authority State of California * * * Programming and Allocating $24,676,944 for the Cycle 7 Pedestrian and Bicycle Program Call for Projects and $2,183,325 for the Cycle 2 Alternative Congestion Relief/Transportation Demand Management Call for Projects Whereas, on June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the San Mateo County Transportation Authority (TA) of a half-cent sales tax in San Mateo County for 20 years with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and Whereas, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the half-cent sales tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan beginning January 1, 2009 (New Measure A); and Whereas, on November 6, 2018, the voters of San Mateo County approved the San Mateo County Transit District's (District) ballot measure known as “Measure W” to allow the collection and distribution of a half-cent transactions and use tax for 30 years, with the tax revenues to be used by the TA and the District to fund investment for transportation and public transit in accordance with the San Mateo County Congestion Relief Plan beginning July 1, 2019; and Item #13.b.12/5/2024 312 77 21328188.2 Whereas, in December 2019, the TA prepared and adopted its Strategic Plan 2020-2024 to address the requirements of both Measures and provide a policy framework for the implementation of the New Measure A and Measure W programs; and Whereas, the Strategic Plan 2020-2024 designates three percent of New Measure A funds, in accordance with the 2004 Transportation Expenditure Plan, and five percent of Measure W funds, in accordance with the Congestion Relief Plan, to fund pedestrian and bicycle (Ped/Bike) projects; and Whereas, the Strategic Plan 2020-2024 directed staff to prepare an Alternative Congestion Relief (ACR) and Transportation Demand Management (TDM) Plan (ACR/TDM Plan) to create a consolidated program and guide project funding decisions specific to the ACR category in Measure A and the TDM subcategory of the Countywide Highway Congestion Improvements category in Measure W; and Whereas, in June 2024, the TA issued the joint competitive call for projects (CFP) for both the Cycle 7 Ped/Bike Program, with up to $18,950,000 in New Measure A and Measure W funding available, and the Cycle 2 ACR/TDM Program, with up to $6,070,000 in New Measure A and Measure W funding available; and Whereas, the joint CFP yielded 24 applications from 16 sponsors requesting approximately $26 million in total funding from Ped/Bike Program and nine applications from seven sponsors requesting approximately $1.6 million in funding from the ACR/TDM Program; and Whereas, the TA project review committee (Committee) evaluated and scored the project applications; and Item #13.b.12/5/2024 313 78 21328188.2 Whereas, based on guidance received from the Board of Directors (Board) at its November 2024 meeting, staff and the Committee recommend making an exception to the TA Strategic Plan 2020-2024 guidelines to shift funds from the Ped/Bike Small Capital and Planning & Promotions sub-categories to the Ped/Bike Large Capital subcategory; and Whereas, staff and the Committee further recommend that the Board authorize the programming and allocation of a total of $24,676,944 to 24 Cycle 7 Ped/Bike Program projects, including 12 Large Capital Projects, 9 Small Capital Projects, and three Planning & Promotions Projects, which will provide for a fair geographic distribution of New Measure A and Measure W investment within San Mateo County; and Whereas, consistent with the TA's Strategic Plan 2020-2024 and ACR/TDM Plan, staff and the Committee also recommend that the Board program and allocate a total of $2,183,325 to fund all nine submitted projects in the Cycle 2 ACR/TDM Program, which includes five intelligent transportation systems projects, one TDM planning project, two small/coastal jurisdiction projects, and one mid/large jurisdiction project. Now, Therefore, Be It Resolved, that the San Mateo County Transportation Authority Board of Directors: 1. Authorizes an exception to the TA Strategic Plan 2020-2024 guidelines to shift funds from the Pedestrian and Bicycle Program Small Capital and Planning & Promotions sub-categories to the Large Capital subcategory; and 2. Programs and allocates $24,676,944 of New Measure A and Measure W Pedestrian and Bicycle Program category funds to the 24 projects selected through the Item #13.b.12/5/2024 314 79 21328188.2 Pedestrian and Bicycle Call for Projects, as shown in Exhibit B, with the funded projects described further in Exhibit A; and 3. Programs and allocates $2,183,325 of New Measure A and Measure W Alternative Congestion Relief and Transportation Demand Management Program funds to the nine projects selected through the call for projects, as shown in Exhibit D, with the funded projects described further in Exhibit C; and 4. Authorizes the Executive Director, or her designee, to issue an additional call for projects for the Alternative Congestion Relief and Transportation Demand Management Program; and 5. Authorizes the Executive Director, or her designee, to execute agreements and take any other actions necessary to give effect to these actions. Regularly passed and adopted this 5th day of December, 2024 by the following vote: Ayes: Noes: Absent: _________________________________________ Chair, San Mateo County Transportation Authority Attest: _______________________________ Acting Authority Secretary Item #13.b.12/5/2024 315 80 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 1 This document summarizes all 24 submitted applications to the 2024 Cycle 7 Pedestrian and Bicycle Program Call for Projects. The projects are shown in ranked order by subcategory. To learn more about many of the infrastructure treatments mentioned, please refer to the C/CAG Comprehensive Bicycle and Pedestrian Plan Design Toolkit available here. Large Capital Projects by Rank 1. Fashion Island Blvd/19th Avenue Separated Bikeway Sponsor: City of San Mateo Total Score: 78 Requested Phases: CON Recommended Phases: CON Requested Funding: $2,000,000 Recommended Award: $2,000,000 Project Description: The Fashion Island Blvd and 19th Ave project represents a 1.3-mile corridor with varying widths and conditions. There are no dedicated bike facilities connecting Foster City and San Mateo residents and workers to the Hayward Park Caltrain station. While intermittent bike facilities exist on Fashion Island Blvd between Delaware St and Mariners Island Drive, they are not contiguous and the facilities that cross both SR 92 and US 101 on-/off-ramps do not serve riders of all ages and abilities. The project will construct a Class IV separated bikeway along the length of the corridor connecting directly with the Hayward Park Caltrain and future proposed SamTrans Mobility Hub at the existing Caltrans Park and Ride lot. The bikeway improvements are intended to be designed to improve conditions near the freeway on-/off-ramps, incorporate areas for green stormwater infrastructure, develop protected intersections, and fill in gaps in the existing bike network. 2. James/El Camino Real Intersection Pedestrian Safety and Operation Improvement Sponsor: City of Redwood City Total Score: 73.4 Requested Phases: CON Recommended Phases: CON Requested Funding: $1,116,000 Recommended Award: $1,116,000 Project Description: The project is located at the intersection of El Camino Real and James Avenue, near the entrance to Sequoia High School. There are a high volume of pedestrians utilizing this intersection, and the project was identified as a priority pedestrian improvement project in the City’s adopted Walk Bike Thrive Plan based in part on the collision history. The City conducted a feasibility assessment in 2023 to identify the safety countermeasures to include in the design, and to select the preferred alternative for construction. The project will construct modifications to the intersection alignment and geometry, ADA improvements, pedestrian crossing improvements, and traffic signal upgrades to install a new 8-phase system allowing for a separate phase for pedestrians. Item #13.b.12/5/2024 316 81 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 2 3. Huntington Avenue Bikeway Phase II Sponsor: City of San Bruno Total Score: 71.6 Requested Phases: CON Recommended Phases: CON Requested Funding: $2,000,000 Recommended Award: $2,000,000 Project Description: The Huntington Avenue Bicycle and Pedestrian Project (Phase II) will construct a 1/3 mile long two-way separated Class IV cycle track on the east side of Huntington Avenue between San Bruno BART station and Herman Street. The project is the final gap closure in the bikeway network that, when complete, will connect from San Bruno to South San Francisco via the Centennial Trail, providing connectivity to BART and Caltrain for users. 4. Vera Avenue Permanent Bike Boulevard Project Sponsor: City of Redwood City Total Score: 71 Requested Phases: CON Recommended Phases: CON Requested Funding: $1,326,000 Recommended Award: $1,326,000 Project Description: The City of Redwood City utilized funds from a C/CAG Transportation Development Act (TDA) Article 3 grant award to implement a bike boulevard on Vera Avenue using temporary/quick-build construction materials in Spring 2022. The City conducted post- installation evaluations, including a neighborhood workshop and survey, to solicit feedback on the pilot installation to inform future plans to install the facility with permanent materials. Utilizing that feedback, this project will construct a permanent bike boulevard on Vera Avenue, including neighborhood traffic circles, bicycle crossing enhancements at intersections, and signage improvements. The project will result in a safe east-west connection between neighborhoods west of Redwood City and the downtown area. The project is part of the RWCMoves bicycle backbone network. 5. East Bayshore Road Pedestrian and Cyclist Improvements Sponsor: City of East Palo Alto Total Score: 69.6 Requested Phases: CON Recommended Phases: CON Requested Funding: $1,925,000 Recommended Award: $1,925,000 Project Description: East Bayshore Road has discontinuous sidewalks and no bicycle facilities in the project area. Twelve pedestrian and cyclist collisions have occurred over the past five years on East Bayshore Road in recent years, with two of those pedestrian collisions resulting in fatalities. The Project will develop connections to existing Class II bicycling infrastructure in the vicinity, and will connect to a new Class I crossing of Highway 101 at University Avenue (being constructed as a separate effort). The project will construct Class II bike lanes, sidewalks to fill gaps in the local network, curb ramps, bulb-outs, high-visibility crosswalks, and lighting to enhance pedestrian visibility. Item #13.b.12/5/2024 317 82 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 3 6. Parkway Heights Middle School Pedestrian and Bike Improvements Sponsor: City of South San Francisco Total Score: 66.25 Requested Phases: PS&E, CON Recommended Phases: PS&E, CON Requested Funding: $2,000,000 Recommended Award: $2,000,000 Project Description: South San Francisco conducted a walk audit in partnership with the San Mateo County Office of Education (funded by SMCTA), to evaluate student travel conditions near several schools, including Parkway Heights Middle School. The walk audits included school staff, the City’s Bicycle and Pedestrian Advisory Committee (BPAC), and consultants. The key needs identified for Parkway Heights Middle School and the vicinity include widening existing sidewalks, curb extensions, corner islands, curb ramps, high-visibility crosswalks, Class IV bicycle lanes, a hardened centerline, and speed humps. The project will incorporate these elements in the design phase, and then proceed to construction of the improvements. Please note, the evaluation committee recommended a third-party design consultant review at the 65% design phase of PS&E. This is to ensure industry best practices are incorporated into the project’s design prior to finalizing design and authorizing the construction phase. 7. Santa Cruz Ave and Sand Hill Road Corridor Safety Improvements Sponsor: City of Menlo Park Total Score: 65.7 Requested Phases: PS&E, CON Recommended Phases: PS&E, CON Requested Funding: $1,387,370 Recommended Award: $1,387,780 Project Description: The Project focuses on enhancing pedestrian and bicyclist safety along a 1.2 mile stretch of Santa Cruz Avenue between Orange Avenue and University Drive, and the city-owned portions of Sand Hill Road between Sharon Park Drive and Oak Avenue, along with the Santa Cruz Avenue/Junipero Serra Boulevard intersection and the adjacent section of Sharon Park Drive between Sand Hill Road and Sharon Road. This project targets high priority locations identified in the City's Vision Zero Action Plan based on the analysis and suggestions in the Menlo Park Complete Streets Safety Assessment (CSSA) Draft Report. The project will implement safety countermeasures at 23 intersections along the Santa Cruz Avenue corridor including enhanced signage and striping, median islands, adding bollards to existing bike lane buffer at spot locations, in-street pedestrian signage, intersection daylighting, a pedestrian hybrid beacon, and 2 radar speed feedback signs. For the Sand Hill Road corridor, this project will implement measures including upgrading 4 high visibility crosswalks, enhanced signage and striping, bike lane extension across intersections, bike box, intersection guidelines, leading pedestrian interval, yellow signal back plates, and 2 radar speed feedback signs. At Sand Hill Road/Oak Avenue, more extensive enhancements will be implemented, including no turn on red restrictions, bike box, bike signals, and a bike ramp to significantly improve safety and close a key gap in the regional active transportation network. Additionally, segments of the existing bike lane on Sand Hill Road will be upgraded to a separated bike lane, and a new separated bike lane will be installed on Sharon Park Drive between Sharon Road and Sand Hill Road. Item #13.b.12/5/2024 318 83 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 4 Please note, the evaluation committee recommended a third-party design consultant review at the 65% design phase of PS&E. This is to ensure industry best practices are incorporated into the project’s design prior to finalizing design and authorizing the construction phase. 8. Alta Loma Middle and Buri Buri Elementary Schools Ped and Bike Improvements Sponsor: City of South San Francisco Total Score: 61.75 Requested Phases: PS&E, CON Recommended Phases: PS&E, CON Requested Funding: $2,000,000 Recommended Award: $2,000,000 Project Description: South San Francisco conducted a walk audit in partnership with the San Mateo County Office of Education to evaluate student travel conditions near several schools, including Parkway Heights Middle School. The walk audits included school staff, the City’s Bicycle and Pedestrian Advisory Committee (BPAC), and consultants. The key needs identified for Alta Loma Middle and Buri Buri Elementary Schools and the vicinity include new and upgraded sidewalks, mini roundabouts, curb extensions, raised crosswalks, and speed reduction measures. The project will incorporate these elements in the design phase, and then proceed to construction of the improvements. Please note, the evaluation committee recommended a third-party design consultant review at the 65% design phase of PS&E. This is to ensure industry best practices are incorporated into the project’s design prior to finalizing design and authorizing the construction phase. 9. Alpine Road Corridor Improvement Project Sponsor: San Mateo County Total Score: 58.5 Requested Phases: PA/ED Recommended Phases: PA/ED Requested Funding: $2,000,000 Recommended Award: $2,000,000 Project Description: The Alpine Road Corridor Improvement Project represents a 1.8-mile stretch of roadway which extends from the unincorporated San Mateo County/Menlo Park boundary to the unincorporated San Mateo County/Portola Valley boundary. It is a heavily used arterial, serving drivers, bicyclists, pedestrians, and transit riders. Alpine Road is mostly one lane in each direction with high vehicular speeds and a posted speed limit of 35 mph. High vehicular speeds, numerous conflict zones with both the I-280 ramps and private driveways, and little dedicated space or buffers for pedestrians and cyclists creates an uncomfortable and stressful active transportation environment. There is an existing narrow Class II bike lane on both sides of the roadway that does not provide adequate facilities for people of all ages and abilities. The project will fund the PA/ED phase to work toward the ultimate buildout of constructing an enhanced Alpine Trail project, building on the Caltrans Project Initiation Documents (PID) previously funding through Cycle 6. These improvements are specifically designed to increasing the visibility of bicyclists and pedestrians, reduce the amount of conflict points, slow vehicular speeds, provide more space for multimodal users, and increase separation between vehicles and multimodal users. Item #13.b.12/5/2024 319 84 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 5 10. Hillside Boulevard Improvement Project – Phase II Sponsor: Town of Colma Total Score: 56 Requested Phases: PS&E Recommended Phases: PS&E Requested Funding: $1,246,000 Recommended Award: $1,246,000 Project Description: This project is intended to transform the Hillside Boulevard corridor into a complete street through traffic calming and infrastructure improvements. The project spans approximately 1.1 miles, from Serramonte Boulevard to Lawndale Boulevard. The Town of Colma is requesting funds for design of the project, including new sidewalks with pedestrian lighting and signage, upgrading existing Class II bike lanes to Class IV protected bikeways, new ADA compliant curb ramps, mid-block crosswalks with Rectangular Rapid Flashing Beacons (RRFBs), high-visibility crosswalks, traffic signal modifications, and green streets infrastructure and landscape features, where applicable. The integration of the proposed improvement project along with the regional transportation corridor will support land use and housing goals and policies, improve accessibility, and promote micromobility. 11. Brittan Avenue and San Carlos Avenue Sidewalk Sponsor: City of San Carlos Total Score: 52.2 Requested Phases: CON Recommended Phases: CON Requested Funding: $2,000,000 Recommended Award: $2,000,000 Project Description: The San Carlos Ave and Brittan Ave Sidewalk Improvement Project is intended to improve the path of travel on these roadways. The Project is a result of improvement recommendations from the City's Bicycle and Pedestrian Master Plan to establish a long-term vision for improving walking and bicycling in San Carlos. The Project also meets the City Council’s strategic goal of improving alternative transportation and mobility within the City. The Project includes two project sites. The portion of San Carlos Avenue between Alameda de las Pulgas to Cordilleras Ave includes replacing the asphalt pathway with sidewalk, curb, and gutter, re-striping the bike lane to match, resurfacing the roadway, and installing high- visibility thermoplastic striping and pavement markings. The Brittan Ave segment between Milano Wy to Alameda de las Pulgas will include constructing sidewalk, curb, and gutter to fill in the gap that currently lacks sidewalks, installing a high-visibility five-foot green bike lane with a three-foot buffer, constructing new ADA compliant curb ramps, relocating or installing signage and utilities, resurfacing the roadway, installing high-visibility thermoplastic striping and pavement markings, modifying existing driveway approaches for those properties fronting the roadway, and potentially installing a new rectangular rapid flashing beacon. Please note, the evaluation committee recommended a third-party design consultant review at the 65% PS&E stage or prior to the design being finalized to ensure industry best practices are incorporated. This will be required prior to executing the agreement for the requested construction funding. Item #13.b.12/5/2024 320 85 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 6 12. Oceana Bike Lane Project Sponsor: City of Pacifica Total Score: 48 Requested Phases: PS&E, CON Recommended Phases: PS&E Requested Funding: $1,846,332 Recommended Award: $151,926 Project Description: The project proposes to improve bicycle mobility along Oceana Boulevard from Milagra Drive to Clarendon Road. The improvements will enable multimodal transportation options in a location connecting to shopping centers and schools. This will help to reduce traffic congestion and greenhouse gas emissions, and improve public health through improved access to mobility options. The project will design new Class II bicycle lanes with a new concrete curb adjacent to the bike lanes. Additionally, new ADA curb ramps will be included along the corridor to enhance and update the pedestrian experience, in addition to enhanced striping at crosswalks. Please note, the evaluation committee recommended a reduced award to allow the City to move forward with PS&E for this project. The Committee recommended a third-party design review to ensure best practices are incorporated in the design. Item #13.b.12/5/2024 321 86 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 7 Small Capital Projects by Rank 1. Hillside Boulevard Complete Streets Corridor Project Sponsor: City of Daly City Total Score: 83.6 Requested Phases: PLAN, PA/ED Recommended Phases: PLAN, PA/ED Requested Funding: $520,000 Recommended Award: $520,000 Project Description: The Hillside Boulevard Complete Streets Corridor Project will include concept planning with community engagement, preliminary engineering and environmental clearance for a road diet on Hillside Boulevard between East Market Street and Hoffman Street, which is in both Daly City and unincorporated San Mateo County. This roadway is a transit route, and will include the County as a project partner. These improvements will enhance bicycle and pedestrian safety and access, provide transportation choices, implement first mile/last mile solutions, provide safe routes to schools, and reduce vehicle miles traveled (VMT) and greenhouse gas (GHG) emissions. The Project will reduce the number of continuous travel lanes from 4 to 2 and add a center turn lane, in addition to widening sidewalks where space permits, curb extensions, rectangular rapid flashing beacons (RRFBs), ADA compliant curb ramps, and high visibility crosswalks. The design will also evaluate realigning skewed intersections at Lisbon, Sylvan, Villa, Chester, and Linden Streets. The Project will upgrade the bikeway from a shared route with sharrows to a combination of protected and buffered, and will also include wayfinding signage and spot access improvements along the A and B Street corridors to better connect to the Colma BART Station. 2. Sharon/Eastridge and Oak/Oak Knoll Safety Improvements Sponsor: City of Menlo Park Total Score: 65.6 Requested Phases: CON Recommended Phases: CON Requested Funding: $450,500 Recommended Award: $450,500 Project Description: The City of Menlo Park's Sharon Road/Eastridge Avenue and Oak Avenue/Oak Knoll Lane Safety Improvement Project aims to significantly enhance pedestrian and bicyclist safety at two key intersections near local schools. At the Sharon Road/Eastridge Avenue intersection, this project will construct 1 RRFB, 3 curb extensions, 1 new accessible curb ramp, improving 2 existing accessible curb ramps, enhanced pedestrian and bicyclist signage and striping, and upgrading 1 yellow high-visibility crosswalk. These improvements will help reduce vehicle speeds, while substantially improving safety, comfort, visibility and accessibility for pedestrians and bicyclists accessing key destinations such as La Entrada Elementary School, SamTrans bus stop, and City of Menlo Park Shuttle stop. This is especially critical for those crossing the uncontrolled Sharon Road leg of the intersection. At Oak Avenue/Oak Knoll Lane, this project will construct 1 "quick-build" curb extension, 1 concrete curb extension, 2 new accessible curb ramps, relocating 1 crosswalk, enhanced pedestrian and bicyclist signage and striping, traffic calming improvements and realignment of the skewed intersection within existing right of way. These improvements will reduce vehicle Item #13.b.12/5/2024 322 87 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 8 speed and improve the safety, comfort, visibility and accessibility for pedestrians and bicyclists using this designated Bike Boulevard, including schoolchildren traveling to Oak Knoll Elementary School, as well as commuters heading to Stanford University and other key destinations. 3. Safe Routes Intersection Improvements Sponsor: City of Millbrae Total Score: 63.2 Requested Phases: PS&E, CON Recommended Phases: PS&E, CON Requested Funding: $675,000 Recommended Award: $675,000 Project Description: The Safe Route Intersection Improvements Project will improve the intersection of Magnolia Avenue and Millbrae Avenue and its’ approaches by constructing pedestrian traffic calming measures at or near the intersection, and upgrading the traffic signals to provide protected left turns. This is intended to improve crossing safety for pedestrians and bicyclists, in order to encourage more users to walk and bike to school, transit, and other locations in Millbrae. 4. Hillsdale High School/31st Avenue Pedestrian Safety Improvement Project Sponsor: City of San Mateo Total Score: 61 Requested Phases: PA/ED, PS&E, ROW Recommended Phases: PA/ED, PS&E, ROW Requested Funding: $351,648 Recommended Award: $351,648 Project Description: 31st Avenue is a busy, multimodal corridor providing direct access to Hillsdale High School, the Hillsdale Shopping Center, Hillsdale Caltrain Station, and Rail Corridor TOD area. Approximately 60% of Hillsdale High School students use 31st Avenue to access school, and 31st Avenue is served by two SamTrans bus routes to bring students from Foster City to Hillsdale High School and a San Mateo Union High School District to transport students by bus. The project aims to address pedestrian safety concerns voiced by Hillsdale High School students, parents, staff, and nearby residents, including pedestrian visibility issues, illegally parked vehicles at crosswalks, and speeding. The project includes design, environmental, community outreach, and right-of-way phases to make improvements I the school parking lot and at the driveway. The outcome is expected to be a construction-ready design with a number of pedestrian safety improvements, including curb extensions and raised crosswalks at major crossings, high-visibility crosswalks at all intersections, ADA compliant curb ramps, and a new signal and protected intersection at 31st Avenue and Alameda de las Pulgas. The improvements will provide added safety and mobility benefits for students and community members walking, biking, and accessing transit on 31st Avenue. 5. Bay Trail Class I Gap Closure Sponsor: City of Burlingame Total Score: 58 Requested Phases: PS&E Recommended Phases: PS&E Requested Funding: $180,000 Recommended Award: $180,000 Project Description: Item #13.b.12/5/2024 323 88 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 9 The Bay Trail Gap Closure Project aims to complete a critical gap in the Bay Trail between the Burlingame and San Mateo borders at Airport Boulevard. The existing site along Airport Boulevard is characterized by a lack of continuous paths for cyclists and pedestrians. In the absence of a completed trail network, users must utilize busy streets to traverse between the segments. This project will design a dedicated, continuous path for cyclists and pedestrians, linking existing trail segments. The design will include signage and safety enhancements such as improved crossings and lighting. 6. Ponderosa Elementary School Pedestrian and Bike Improvements Sponsor: City of South San Francisco Total Score: 54.5 Requested Phases: PS&E, CON Recommended Phases: PS&E, CON Requested Funding: $897,000 Recommended Award: $897,000 Project Description: South San Francisco conducted a walk audit in partnership with the San Mateo County Office of Education (funded by SMCTA), to evaluate student travel conditions near several schools, including Ponderosa Elementary School. The walk audits included school staff, the City’s Bicycle and Pedestrian Advisory Committee (BPAC), and consultants. The planned improvements at Ponderosa Elementary School include curb extensions, corner islands, high-visibility crosswalks, speed humps, and hardened centerlines. These improvements are intended to address the safety concerns identified in the walk audit and aim to create a more pedestrian friendly environment for the school’s students and caregivers. 7. Spur Trail Connectivity Project Phase I Sponsor: City of Millbrae Total Score: 49.3 Requested Phases: PLAN, PA/ED, PS&E, CON Recommended Phases: PLAN, PA/ED, PS&E, CON Requested Funding: $900,000 Recommended Award: $900,000 Project Description: The Millbrae Spur Trail Connectivity Project will involve preliminary engineering and environmental review of a two-mile-long bicycle and pedestrian facility. This proposed trail connection provides an important connection to the Millbrae Transit Center, including BART, Caltrain, and SamTrans, as well as the Bay Trail. It will also connect to several parks and schools within the City of Millbrae, offering residents alternative modes of transportation. The project will evaluate bicycle and pedestrian facilities to connect the Spur Trail to the Bay Trail, enhancing connectivity and providing safe, accessible pathways for cyclists and pedestrians. This project closes a critical gap in the city's bicycle network from Lomita Trail to Spur Trail and will provide safe and direct routes for cyclists and pedestrians to access transit at the Millbrae BART and Caltrain stations, parks, schools, and other key destinations throughout Millbrae. The project will consider various alignments to connect to the transit Item #13.b.12/5/2024 324 89 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 10 center, and to continue connectivity across the US 101/Millbrae Avenue overcrossing to reach the Bay Trail. 8. Ped/Bike Connection to Hatch Elementary School Sponsor: City of Half Moon Bay Total Score: 49 Requested Phases: PA/ED, PS&E, CON Recommended Phases: PA/ED, PS&E, CON Requested Funding: $702,000 Recommended Award: $702,000 Project Description: This project will construct a 500-foot ADA compliant pathway parallel to Second Avenue between Central Avenue and Myrtle Street to provide a safe route to Hatch Elementary School. It will also provide connectivity to commercial destinations, Downtown Half Moon Bay, and the beach. In doing so, it will provide a fully separated bicycle and pedestrian path, removing conflict with vehicles along this corridor. The existing pathway is comprised of dirt and degraded asphalt, and is uneven with tripping hazards along the length. The project will install a new pathway constructed of permeable materials, ADA curb ramps, striping including crosswalks, and rectangular rapid flashing beacons (RRFBs) at all mid-block crossings. 9. Burlingame Transit Station Bike and Pedestrian Improvement Project Sponsor: City of Burlingame Total Score: 45.3 Requested Phases: PS&E Recommended Phases: PS&E Requested Funding: $148,500 Recommended Award: $148,500 Project Description: The area around the Burlingame Caltrain Station currently lacks sufficient infrastructure for safe and efficient active transportation. The sidewalks are discontinuous, the crosswalk is not highly visible, and there are minimal facilities for bicyclists. These deficiencies create unsafe conditions for pedestrians and bicyclists, particularly in navigating the busy area surrounding the station. The Burlingame Station Bicycle Facility Improvement Project prioritizes creating a safe, attractive, and accessible bicycle network to and from the Burlingame Caltrain Station to nearby Burlingame Community Center, schools, tennis courts, aquatic center, parks, as well as the neighboring communities. The improvements would include enhancement of bicycle accessibility such as new Class I trail in front of the station, high visibility crosswalks, extended sidewalks, curb ramps, curb extensions, and bio-retention areas at the intersection of North Lane and California Drive. The project proposes to include connectivity to existing facilities. Please note, the evaluation committee recommended conditional award if the City agrees to include entire gap closure connections in the PS&E to existing bicycle facilities on California Drive north and south of the proposed project location. Item #13.b.12/5/2024 325 90 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 11 Planning/Promotions Projects by Rank 1. Countywide Bike Education Sponsor: Commute.org Total Score: 69.25 Requested Phases: Planning Recommended Phases: Planning Requested Funding: $100,000 Recommended Award: $100,000 Project Description: The Countywide Bicycle Education program aims to encourage greater bicycle use for transportation in the county. It seeks to achieve this by offering various courses and training sessions across the county engaging those who are new to riding as well as those who need advanced urban cycling skills. The effort is geared toward ongoing education and training to support the growing community of cyclists. Commute.org will oversee all project administration. They will partner with Silicon Valley Bicycle Coalition to provide educators and managing course logistics. The program aims to provide at least 15 courses on a variety of topics, including general education, basic bike maintenance, learn to ride, smart cycling, and an introduction to e-bikes. 2. Countywide Bicycle Trainers Sponsor: Commute.org Total Score: 65.75 Requested Phases: Planning Recommended Phases: Planning Requested Funding: $100,000 Recommended Award: $100,000 Project Description: The Countywide Bicycle Trainers program aims to grow the number of League of American Bicyclists-certified Cycling Instructors (LCIs) in San Mateo County to support ongoing bike education and training. A large barrier to offering additional bicycle education courses has been the limited certified bicycle instructors, particularly in San Mateo County. The goal is to train at least 10 people through the LCI program, including prerequisite courses and a weekend seminar. The establishment of the Countywide Bicycle Trainers program holds significant potential to bring important benefits to the community by creating more qualified bicycle education instructors in San Mateo County, including those that are Spanish speaking. Additional benefits include enhancing bicycle safety, promoting better health, contributing to sustainability, and fostering a stronger sense of community. Silicon Valley Bicycle Coalition is expected to be a key program partner, responsible for providing educators and managing course logistics. Funds will be reserved for program scholarships and stipends for those who meet needs-based criteria. 3. Bikeshare and Scooter-share Education and Marketing Campaign Sponsor: C/CAG Total Score: 65.67 Requested Phases: Planning Recommended Phases: Planning Requested Funding: $100,000 Recommended Award: $100,000 Project Description: C/CAG is planning to launch a bike and scooter share pilot program with a vision to provide residents and visitors with an affordable, convenient, and sustainable transportation option Item #13.b.12/5/2024 326 91 SMCTA Measure A and Measure W Cycle 7 Pedestrian and Bicycle Program Call for Projects Summary of Project Descriptions by Category 12 that reduces vehicle miles traveled, connects communities to destinations across the County, and integrates with transit. Through their Community Outreach Plan developed for the pilot, C/CAG developed a Market Service Plan to promote the pilot program. These funds are requested to implement the strategies in the Market Service Plan. C/CAG plans to utilize a multifaceted approach in implementing strategies to market the pilot including press events, e-blasts and social media posts focused on low-income discount program enrollment, low-income focused program enrollment/engagement, advertisement/digital printed ads, free monthly memberships to Bay Area influencers from Equity Focus Areas to promote the program, and paid focus groups with low-income residents or workers conducted in several languages. Item #13.b.12/5/2024 327 92 Exhibit B. 2024 Pedestrian and Bicycle Program Cycle 7 Program of Final Recommended Projects Sponsor Project Title Total Score Total Project Budget Request Amount Matching Funds Match % TA Technical Assistance Requested Phases Recommended Phases Recommended Measure A Funding Recommended Measure W Funding Large Capital Projects San Mateo (City)Fashion Island Blvd/19th Avenue Separated Bikeway 78 $22,769,000 $2,000,000 $500,000 25%$200,000 CON CON $2,200,000 Redwood City James/El Camino Real Intersection Pedestrian Safety and Operation Improvement 73.4 $1,431,400 $1,116,000 $124,000 10%CON CON $1,116,000 San Bruno Huntington Ave Bikeway Phase II 71.6 $5,900,000 $2,000,000 $200,000 10%CON CON $2,000,000 Redwood City Vera Avenue Permanent Bike Boulevard Project-Construction Phase 71 $1,728,000 $1,326,000 $70,000 5%CON CON $1,326,000 East Palo Alto East Bayshore Road Pedestrian and Cyclist Improvements 69.6 $3,980,000 $1,925,000 $1,475,000 43%CON CON $1,925,000 South San Francisco Parkway Heights Middle School Ped and Bike Improvements1 66.25 $2,200,000 $2,000,000 $200,000 10%PS&E, CON PS&E, CON $2,000,000 Menlo Park Santa Cruz Ave and Sand Hill Rd Corridor Safety Improvements1 65.7 $1,632,200 $1,387,370 $244,830 18%PS&E, CON PS&E, CON $1,387,370 South San Francisco Alta Loma Middle and Buri Buri Elementary Schools Ped and Bike Improvements1 61.75 $2,200,000 $2,000,000 $200,000 10%PS&E, CON PS&E, CON $2,000,000 San Mateo County Alpine Road Corridor Improvement Project 58.5 $2,200,000 $2,000,000 $200,000 10%$200,000 PA/ED PA/ED $2,200,000 Colma Design of the Hillside Boulevard Improvement Project – Phase II 56 $1,400,000 $1,246,000 $154,000 11%PS&E PS&E $1,246,000 San Carlos Brittan Ave and San Carlos Ave Sidewalk1 52.2 $5,078,800 $2,000,000 $200,000 10%CON CON $2,000,000 Pacifica Oceana Bike Lane Project2 48 $2,051,480 $1,846,332 $205,000 11%PS&E, CON PS&E $151,926 Totals $52,570,880 $20,846,702 $3,772,830 $400,000 $7,754,370 $11,797,926 Small Capital Projects Daly City Hillside Boulevard Complete Streets Corridor Project 83.6 $650,000 $520,000 $130,000 20%PLAN, PA/ED PLAN, PA/ED $520,000 Menlo Park Sharon/Eastridge and Oak/Oak Knoll Safety Improvements 65.6 $530,000 $450,500 $79,500 17.6%CON CON $450,500 Millbrae Safe Route Intersection Improvements 63.2 $750,000 $675,000 $75,000 11%PS&E/CON PS&E/CON $675,000 San Mateo (City)Hillsdale High School/31st Avenue Pedestrian Safety Improvement Project 61 $390,720 $351,648 $39,072 11%PA/ED, PS&E, ROW PA/ED, PS&E, ROW $351,648 Burlingame Bay Trail Class I Gap Closure 58 $200,000 $180,000 $20,000 10%PS&E PS&E $180,000 South San Francisco Ponderosa Elementary School Ped and Bike Improvements 54.5 $997,000 $897,000 $100,000 11%PS&E, CON PS&E, CON $897,000 Millbrae Spur Trail Connectivity Project Phase 1 49.3 $2,655,000 $900,000 $100,000 10%PLAN, PA/ED, PS&E, CON PLAN, PA/ED, PS&E, CON $900,000 Half Moon Bay Ped/Bike Connection to Hatch Elementary School 49 $780,000 $702,000 $78,000 10%PA/ED, PS&E, CON PA/ED, PS&E, CON $702,000 Burlingame Burlingame Transit Station Bike and Ped Improvement Project3 45.3 $165,000 $148,500 $16,500 10%PS&E PS&E $148,500 Totals $7,117,720 $4,824,648 $638,072 $1,428,648 $3,396,000 Planning & Promotions Projects Commute.org Countywide Bike Education 69.25 $111,000 $100,000 $11,000 10%PLAN PLAN $100,000 Commute.org Countywide Bicycle Trainers 65.75 $111,000 $100,000 $11,000 10%PLAN PLAN $100,000 C/CAG Bikeshare and Scooter-share Education and Marketing Campaign 65.67 $110,000 $100,000 $10,000 10.00%PLAN PLAN $100,000 Totals $332,000 $300,000 $32,000 $0 $300,000 Totals $60,020,600 $25,971,350 $4,442,902 $9,183,018 $15,493,926 Evaluation Committee Notes and Proposed Conditions on Awards: 2. Evaluation committee recommends a reduced award to allow Pacifica to proceed with PS&E phase only with third-party consultant design review. 3. Conditional award if the City agrees that the PS&E will include entire gap closure connections to existing bicycle facilities on California Drive north and south of the proposed project location. 1. For various projects requesting multiple phases without concept designs, or for which the Evaluation Committee had concerns regarding initial concepts, require a third party consultant design review to ensure best practices are incorporated during the PS&E phase (65% design). This would be required before a construction phase agreement would be executed. Item #13.b.12/5/2024 328 93 SMCTA 2024 Measure A & Measure W Alternative Congestion Relief and Transportation Demand Management Program Cycle 2 Call for Projects Application Submittals Summary List of Projects Descriptions: Ranked List 1 The information provided below summarizes the requests from eligible sponsors that were submitted as part of the 2024 Alternative Congestion Relief and Transportation Demand Management (ACR/TDM) Program Call for Projects (CFP). This document is organized by sub- category and projects are listed by their rank as scored by the evaluation committee. Competitive – Mid/Large Jurisdictions 1. Daly City Micromobility Pilot Sponsor: City of Daly City Request: $200,000 Funding Recommendation: $200,000 Project Description: The proposed project expands the existing Bay Wheels program into Daly City and provides residents an affordable, convenient and sustainable transportation option that reduces vehicle miles traveled while connecting residents across neighborhoods. By making micromobility available to residents in Daly City, the project will provide congestion relief on crowded corridors and serve as a valuable first and last mile complement to transit. The effort would include up to 80 bikes and up to 10 stations. Daly City has been working with MTC and C/CAG on the expanded program for the first year of operation. The grant request would be utilized to pay for the second year of the pilot bikeshare program in Daly City. Item #13.b.12/5/2024 329 94 SMCTA 2024 Measure A & Measure W Alternative Congestion Relief and Transportation Demand Management Program Cycle 2 Call for Projects Application Submittals Summary List of Projects Descriptions: Ranked List 2 Competitive – Small/Coastal Jurisdictions 1. Half Moon Bay FY 24-25 Bicycle Pedestrian Small-Scale Projects Sponsor: City of Half Moon Bay Request: $200,000 Funding Recommendation: $200,000 Project Description: This project aims to complete a series of small-scale projects recommended by Half Moon Bay’s 2019 Bicycle and Pedestrian Master Plan. The project includes both design and construction phases. The first portion of the project involves adding or upgrading existing standard crosswalks to high-visibility at key crossing locations to improve safety for people biking and walking. There is a need for crosswalks in the downtown corridor of Half Moon Bay, and some existing ones need to be upgraded to high-visibility. The second portion of the project involves upgrading class-2 bike lane striping to include modern high-visibility elements at potential conflict points along Miramontes Point Road to reduce the risk of bicycle collisions with vehicles and to enhance safe bike and pedestrian access. The third portion involves installing additional bicycle parking amenities at various parks throughout the City to encourage cycling and reduce vehicle miles traveled (VMT). 2. Bayshore-VWR Bus Stop Improvements Sponsor: City of Brisbane Request: $200,000 Funding Recommendation: $450,000 Project Description: Bayshore Boulevard is a principal arterial serving commuters throughout the Bay Area, and is the road most used by residents wishing to travel to locations outside of Brisbane. The proposed project aims to make the existing SamTrans bus stop at Bayshore/VWR an appealing transportation option for residents of Brisbane who would normally drive. Enhancing the level of passenger amenities at the existing SamTrans Bus Stop, which also serves a commute.org shuttle, will improve access to equitable, sustainable, affordable, and safe transportation options resulting in a decrease in vehicle miles traveled (VMT) and congestion, improvements to environment in reduction of greenhouse gas emissions, while enhancing the quality of life and safety for current and future SamTrans riders. The project will serve all residents of Brisbane, in particular the residents of a mobile home park near the aforementioned bus stop, in addition to employees at the nearby Amazon warehouse. The Bayshore/VWR bus stop also provides commute.org shuttle services to BART Balboa Park Station and Caltrain, making this location a key stop for residents seeking to travel to other Bay Area locations without a vehicle. Please note, the applicant indicated the full project cost exceeded the maximum funding request under the ACR/TDM CFP. As the program is undersubscribed, the Committee recommended funding the full project cost for a total award of $450,000. Item #13.b.12/5/2024 330 95 SMCTA 2024 Measure A & Measure W Alternative Congestion Relief and Transportation Demand Management Program Cycle 2 Call for Projects Application Submittals Summary List of Projects Descriptions: Ranked List 3 Intelligent Transportation Systems Projects by Rank 1. San Mateo Countywide AV Shuttle Pilot Program Feasibility Study Sponsor: C/CAG (with SMCTA) Request: $200,000 Funding Recommendation: $420,000 Project Description: The proposed Shared Automated Vehicle (SAV) Feasibility Study will be developed to consider SAV pilot projects and strategies that can be implemented across San Mateo County's diverse land-uses. This includes the county's coastal areas and the more developed communities on both sides of US-101. The proposed SAV Feasibility Study will build upon the development of the San Mateo Countywide Automated Vehicles (AV) Strategic Plan, being developed by the City/County Association of Governments of San Mateo County (C/CAG) and the San Mateo County Transportation Authority (TA) to prepare for the advent of AVs in San Mateo County. The SAV Feasibility Study intends to identify new or existing shuttle routes suitable for implementing SAV pilot projects, identify project sponsors and fund sources, and evaluate the technologies and vendors to implement the projects. The SAV Feasibility Study will contribute towards broader transportation goals such as congestion relief and reducing vehicle miles traveled (VMT) by providing first/last mile transportation solutions. They may increase transportation sustainability by providing alternatives to single-occupancy vehicle trips. Lastly, SAVs can contribute to economic development opportunities by shifting how we travel and access employment, job centers and business districts, and fosters community development by providing access to recreational centers and coastside. Please note, the applicant indicated the full project cost exceeded the maximum funding request under the ACR/TDM CFP. As the program is undersubscribed, the Committee recommended funding the full project cost for a total award of $420,000. 2. Smart Corridor Northern County Incident Response Timing Plans Sponsor: C/CAG Request: $200,000 Funding Recommendation: $200,000 Project Description: The San Mateo County Smart Corridor is designed to improve mobility of local arterial streets by proactively operating traffic technology, such as interconnected traffic signal systems, transit signal priority (TSP), closed circuit televisions (CCTV), and dynamic message signs on designated local streets and state routes. The infrastructure provides local cities and Caltrans with day-to-day traffic management capabilities to address recurring and non-recurring congestion on local street and optimize traffic flow for all modes. The initial segments between San Bruno and East Palo Alto are complete and in operation but since being in operation for over 5 years, their incident response timing plans need to be reviewed and Item #13.b.12/5/2024 331 96 SMCTA 2024 Measure A & Measure W Alternative Congestion Relief and Transportation Demand Management Program Cycle 2 Call for Projects Application Submittals Summary List of Projects Descriptions: Ranked List 4 updated. The South San Francisco segment is under construction and expected to finish in 2024. The final segments in Daly City, Colma, and Brisbane will begin construction in the Fall of 2024 and is expected to have equipment ready by Fall of 2025. Incident response timing plans have been developed and implemented for segments from San Bruno to East Palo Alto and are used by Caltrans and the local jurisdictions for deployment of incident response strategies. TSP is currently in operation in portions of the County, but needs to be expanded countywide to serve more routes and more riders. This project will create and deploy incident response timing plans for the remaining Smart Corridor segments (Daly City, Colma, and Brisbane) to ensure that Caltrans and local jurisdictions can proactively deploy incident response strategies to manage congestion on local streets in San Mateo County. In addition, the project will also review the existing incident response timing plans to see if any updates need to be implemented and deployed. Lastly, the project will set the framework for a transition plan for a countywide cloud-based TSP system. 3. Sidewalk Data Purchase Sponsor: C/CAG Request: $200,000 Funding Recommendation: $253,000 Project Description: As the Congestion Management Agency for the County of San Mateo, C/CAG updates the San Mateo County Comprehensive Bicycle and Pedestrian Plan every five years. The plan identifies pedestrian and bicycle infrastructure gaps within the County to enhance multimodal transportation options and recommend projects to improve bicycle and pedestrian safety. For the next Bike and Pedestrian Plan update, C/CAG plans to collect sidewalk data to document existing conditions and identify unsafe and disconnected sidewalk infrastructure. C/CAG intends to partner with a third-party data vendor that uses advanced technology, such as drone data and artificial intelligence, to gather the information. With this vendor, C/CAG aims to gather sidewalk data to create a detailed map of sidewalk conditions and assets, including ramps and ADA accessibility. In addition to informing the County Bike and Pedestrian Plan, C/CAG would share the data with local jurisdictions for their own use. For example, cities could use the data to better understand gaps in the network, prioritize pedestrian improvement projects, and apply for external grants for these projects. Please note, the applicant indicated the full project cost exceeded the maximum funding request under the ACR/TDM CFP. As the program is undersubscribed, the Committee recommended funding the full project cost for a total award of $253,000. Item #13.b.12/5/2024 332 97 SMCTA 2024 Measure A & Measure W Alternative Congestion Relief and Transportation Demand Management Program Cycle 2 Call for Projects Application Submittals Summary List of Projects Descriptions: Ranked List 5 4. Incident Response Timing Sponsor: City of South San Francisco Request: $100,000 Funding Recommendation: $100,000 Project Description: The San Mateo County Smart Corridor Program is designed to improve mobility of local arterial streets by proactively operating traffic technology, such as interconnected traffic signal systems, transit signal priority (TSP), closed circuit televisions (CCTV), and dynamic message signs on designated local streets and state routes. The infrastructure provides local cities and Caltrans with day-to-day traffic management capabilities to address recurring and non-recurring congestion on local street and optimize traffic flow for all modes. This project will create and deploy incident response timing plans for the City of South San Francisco to ensure that Caltrans and local jurisdictions can proactively deploy incident response strategies to manage congestion on local streets in San Mateo County. In addition, the project will also update the guidelines (Operations Manual) for deployment of the timing plans by Caltrans and prepare graphics and diagrams for all strategies. This project is one piece of a chain of projects that will establish the framework for a transition plan for a countywide cloud-based TSP system. 5. Transportation Big Data Subscription Sponsor: City of Menlo Park Request: $80,325 Funding Recommendation: $80,325 Project Description: This request will fund a three-year subscription to Streetlight Data. The data helps to identify travel behavior within the City of Menlo Park including daily and peak hour vehicle, bicycle and pedestrian data, speed data, turning movement analysis and origin and destination data. The speed and volume data was used in the development of the City's Vision Zero Action Plan. In addition, the data is used to develop projects like the City' Middle Avenue Complete Streets Project, Middlefield Road Safe Streets project, Belle Haven Traffic Calming Plan (an Equity Priority Community), and for spot improvements at Santa Cruz Avenue and Doyle Street and quick build projects such as intersection improvements at Willow Road and Alma Street. Item #13.b.12/5/2024 333 98 SMCTA 2024 Measure A & Measure W Alternative Congestion Relief and Transportation Demand Management Program Cycle 2 Call for Projects Application Submittals Summary List of Projects Descriptions: Ranked List 6 Planning 1. Millbrae Regional Shuttle Feasibility Project Sponsor: Millbrae Request: $100,000 Funding Recommendation: $180,000 Project Description: The regional shuttle program feasibility study in Millbrae aims to enhance mobility for senior citizens and individuals with disabilities and other by evaluating the potential for a dedicated shuttle service. This service would improve first and last mile connectivity, linking residential areas with key transit hubs and local destinations. By addressing transportation gaps and providing accessible, reliable options, the program seeks to promote independence, reduce isolation, and ensure equitable access to essential services, ultimately fostering greater community inclusion and mobility for underserved populations. Please note, the applicant indicated the full project cost exceeded the maximum funding request under the ACR/TDM CFP. As the program is undersubscribed, the Committee recommended funding the full project cost for a total award of $180,000. The Evaluation Committee recommended a conditional award pending approval of a revised full project scope of work to be approved by the TA prior to the December Board program adoption. Item #13.b.12/5/2024 334 99 Exhibit D. 2024 ACR/TDM Program Cycle 2 Program of Final Recommended Projects Sponsor Project Title Total Score Total Project Cost Requested Amount Matching Funds Match % Recommended Measure A Funding Recommended Measure W Funding TA Technical Assistance Daly City Daly City Micromobility Pilot 78.0 $220,000 $200,000 $20,000 10%$200,000 Totals $220,000 $200,000 $20,000 $0 $200,000 Competitive - Small/Coastal Jurisdictions Half Moon Bay FY 24 25 Bicycle Pedestrian Small-Scale Projects 68.4 $220,000 $200,000 $20,000 10%$200,000 Brisbane Bayshore-VWR Bus Stop Improvements 62.6 $600,000 $200,000 $20,000 10%$450,000 Totals $820,000 $400,000 $40,000 $0 $650,000 Intelligent Transportation Systems C/CAG San Mateo Countywide AV Shuttle Pilot Program Feasibility Study 71.7 $220,000 $200,000 $20,000 10%$420,000 $100,000 C/CAG Smart Corridor Northern County Incident Response Timing Plans 69.5 $220,000 $200,000 $20,000 10%$200,000 C/CAG Sidewalk Data Purchase 69.4 $220,000 $200,000 $20,000 10%$253,000 South San Francisco Incident Response Timing 63.8 $110,000 $100,000 $10,000 10%$100,000 Menlo Park Transportation Big Data Subscription 61.6 $94,500 $80,325 $14,175 15%$80,325 Totals $864,500 $780,325 $84,175 $1,053,325 $0 $100,000 Planning Millbrae Millbrae Regional Shuttle Feasibility Project 52.1 $198,000 $100,000 $18,000 10%$180,000 Totals $198,000 $100,000 $18,000 $0 $180,000 Totals $2,102,500 $1,480,325 $162,175 $1,053,325 $1,030,000 $100,000 Competitive - Mid/Large Jurisdictions Item #13.b.12/5/2024 335 100 SOUTH SAN FRANCISCO SMART CORRIDORS EXPANSION GRANT & C/CAG FUNDING INCREASE AND CONTINGENCY INCREASES FOR DESIGN SUPPORT, CONSTRUCTION MANAGEMENT FEBRUARY 26, 2025 1101 SSF Smart Corridors Expansion 2 PROJECT LOCATION MAP 2 102 SSF Smart Corridors Expansion KEY PROJECT FEATURES 3 TRAFFIC SIGNAL CONTROLLER UPGRADES CCTV CAMERAS ELECTRONIC MESSAGE SIGNS VEHICLE DETECTION SYSTEM FIBER COMMUNICATIONS CONNECTIONS TO CITY CORP. YARD 3103 SSF Smart Corridors Expansion 4 OBSTRUCTIONS / RE-ROUTE / PERMIT DELAYS ➢ Delays Resulted in Cost & Time Impacts pushing out the Completion Date Underground obstructions encountered along original planned utility installation alignment within the roadway (Airport Blvd) Utility Trench Excavation installation along walkway (Airport Blvd) Project delayed due to gap in mainline Fiber Optic utility installation along (Airport Blvd) 104 SSF Smart Corridors Expansion ADMS AND TRAILBLAZER SIGN INSTALLATION 5 ➢ Delays Resulted in Cost & Time Impacts pushing out the Completion Date All ADMS and Trailblazer Sign Structures and Signs have now been installed. 105 SSF Smart Corridors Expansion INCIDENT RESPONSE TIMING PLANS (ADDITIONAL SCOPE) 4 to 5 Months from Notice To Proceed (signed amendment) 6 ➢ Additional Scope Resulted in Cost & Time Impacts pushing out the Completion Date 106 SSF Smart Corridors Expansion INCIDENT RESPONSE TIMING PLANS – SCHEDULE (TENT.) Task/Deliverable Completion Date NTP February 27, 2025 Data Collection End of March 2025 Existing Conditions Models Mid-April 2025 Draft Incident Response Plans (IRP), and Graphics (2 week City review)End of May 2025 Final IRP/ Draft Operations Manual (2 week City review)End of June 2025 IRP Timing Plan Implementation / Final Operations Manual July 2025 7 107 SSF Smart Corridors Expansion PROJECT FUNDING INCREASE Current Funding Budget $ 8,519,000 + Increased Funding Budget (SMCTA)$ 100,000 + Increased Funding Budget (C/CAG)$ 40,000 Amended Funding Budget*$ 8,659,000 VARIOUS GRANT & C/CAG FUNDING * SSF Budget Amendment No. 25.037 8108 SSF Smart Corridors Expansion C/CAG FUNDING INCREASE Current Funding Agreement Budget $ 2,517,000 + FA Amendment No. 04 (Increased Budget)$ 40,000 Amended CSA Contract Budget $ 2,557,000 C/CAG Term of Services extended to December 12, 2025 9109 SSF Smart Corridors Expansion CSA CONTINGENCY INCREASE Current CSA Contract Budget $ 580,000 + CSA Amendment No. 05 (Increased Contingency)$ 110,000 Amended CSA Contract Budget $ 690,000 KIMLEY-HORN AND ASSOCIATES, INC. Term of Services extended to December 31, 2025 10110 SSF Smart Corridors Expansion CSA CONTINGENCY INCREASE Current CSA Contract Budget $ 813,305 + CSA Amendment No. 02 (Increased Contingency)$ 90,000 Amended CSA Contract Budget $ 903,305 ZOON ENGINEERING, INC. Term of Services extended to December 31, 2025 11111 SSF Smart Corridors Expansion PROJECT BUDGET CHECK 12 Current Overall Project Budget $ 8,659,000 Current Commitment Total $ 8,430,167 + Increased Contingency Commitments $ 200,000 Amended Commitment Total $ 8,630,167 12112 SSF Smart Corridors Expansion SSF SMART CORRIDORS EXPANSION 13 •Construction Bagan: March 2022 •Original Construction Completion: December 2022 •Anticipated Construction Completion: August 2025 New Timeline •Estimated Project Costs: $8.659M •State Funding: $5.982M •C/CAG Funding: $2.667M Project Budget •Authorize increases in Construction Contingencies Recommendation 13113 SSF Smart Corridors Expansion Thank You 14114 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-37 Agenda Date:2/26/2025 Version:1 Item #:8a. Resolution accepting $100,000 in SMCTA 2024 ACR/TDM Cycle 2 (Grant)Program Funding;accepting $10,000 in C/CAG Local Match Funding;accepting $30,000 in C/CAG Construction Management (CM) Funding;approving associated Budget Amendment Number 25.037;approving contract amendments with C/CAG,Kimley-Horn and Associates,Inc.and Zoon Engineering,Inc.,for the South San Francisco,Smart Corridor Expansion Project. (Project No. tr2002). WHEREAS, the South San Francisco segment of the Smart Corridor Project is part of the overall countywide traffic management system Smart Corridors deployment; and WHEREAS,in June 2024,SMCTA conducted a countywide call for projects for Cycle 2 of the ACR/TDM program,and with consent from SSF CC,staff prepared and applied for the Intelligent Transportation Systems grant to address the project need for the Incident Response Timing Plans, and Strategies; and WHEREAS,in December 2024,the TA Board officially adopted by resolution,the final program of projects receiving funding in Cycle 2 of the ACR/TDM program which authorized $100,000 in funding for the development and integration of the Incident Response Timing Plan and Strategies for the SSF Smart Corridor Expansion Project; and WHEREAS,C/CAG,as the funding agency for the project,has provided $2,517,000 of funding for design and construction of South San Francisco Smart Corridor Expansion Project pursuant to a Funding Agreement between the City and C/CAG; and WHEREAS,C/CAG,in February 2025,approved $10,000 in additional funding for the required 10%Local Match of the SMCTA ACR/TDM grant,and $30,000 in additional funding to extend Construction Management (CM) services for the additional phase of the project; and WHEREAS,staff recommends approving a Funding Agreement amendment with C/CAG accepting the additional $140,000 in funding for a total contract authority funding budget from C/CAG of $2,557,000; and WHEREAS,staff recommends approving Budget Amendment #25.037 which would amend the fiscal year 2024/25 Capital Improvement Program to increase the Smart Corridors Expansion Project (tr2002)budget by $140,000; and WHEREAS,in December 2019,the City authorized a Consulting Services Agreement with Kimley-Horn andCity of South San Francisco Printed on 2/27/2025Page 1 of 4 powered by Legistar™115 File #:25-37 Agenda Date:2/26/2025 Version:1 Item #:8a. WHEREAS,in December 2019,the City authorized a Consulting Services Agreement with Kimley-Horn and Associates,Inc.for design services on the SSF Smart Corridor Expansion project in an amount not to exceed $336,000;and thereafter authorized multiple amendments to the Consulting Services Agreement,increasing the contract authority budget to the current not to exceed the amount of $580,000; and WHEREAS,Kimley-Horn and Associates,Inc.is the City’s design engineer for the South San Francisco Segment of the Smart Corridor Project; and WHEREAS,to date,Kimley-Horn has provided professional services to complete the design,permitting, construction documents, and provided design support during construction; and WHEREAS,staff recommends approving an amendment to the Kimley-Horn and Associates,Inc.contract to provide additional design support during construction and to assist with developing and implementing incident response timing plans and strategies for an additional amount of $110,000,and authorizing a total contract authority budget of $690,000; and WHEREAS,in May 2021,the City authorized a Consulting Services Agreement with Zoon Engineering,Inc. for construction management and inspection services on the SSF Smart Corridor Expansion project in an amount not to exceed $633,305;and thereafter authorized an amendment to the Consulting Services Agreement, increasing the contract authority budget to the current not to exceed amount of $813,305; and WHEREAS,Zoon Engineering,Inc.is the City’s construction management and inspection consultant for the South San Francisco Segment of the Smart Corridor Project; and WHEREAS,to date,Zoon Engineering has provided professional services to assist in management and inspection of the construction phase of the project; and WHEREAS,staff recommends approving an amendment to the Zoon Engineering,Inc.contract to provide additional construction management and inspection services for an additional amount of $90,000,and authorizing a total contract authority budget of $903,305; and WHEREAS,the budget increase and contract amendments as recommended herein will continue to facilitate the Smart Corridor South San Francisco expansion project as a joint effort between the City,C/CAG and the State Department of Transportation (Caltrans). WHEREAS,the City/County Association of Governments (C/CAG),as the funding agency for the project,has approved a funding budget of $2,557,000,and has assisted the City of South San Francisco in securing a total of $5,742,000 in grant funding to establish a total project budget in the amount of $8,659,000 for the design and construction of the South San Francisco segment of the Smart Corridor Project; and WHEREAS, the proposed budget increase and contract amendments all fall within the total project budget; and NOW THEREFORE BE IT RESOLVED,that the City Council of South San Francisco hereby takes the following actions: 1.Accepts $100,000 from the San Mateo County Transportation Authority (SMCTA), 2024 ACR/TDM Cycle 2 (Grant) Program Funding; accepts $10,000 in C/CAG funding for the SMCTA grant Local City of South San Francisco Printed on 2/27/2025Page 2 of 4 powered by Legistar™116 File #:25-37 Agenda Date:2/26/2025 Version:1 Item #:8a. Match; accepts $30,000 in C/CAG funding for additional Construction Management (CM) services. 2.Approves associated Budget Amendment Number 25.037 which would amend the Fiscal Year 2024/25 Capital Improvement Program to increase the Smart Corridor Project (tr2002) budget by $140,000. 3.Approves a contract amendment with C/CAG, a draft of which is attached hereto as Exhibit A and incorporated herein, for an additional $40,000 in budget, extending the contract term of services and authorizing a total contract authority budget of $2,557,000. 4.Authorizes the City Manager to execute an agreement amendment with C/CAG, in substantially the same form as Exhibit A, and to make any revisions, amendments, or modifications deemed necessary to carry out the intent of this resolution, which do not materially alter or increase the City’s obligations thereunder, subject to approval as to form by the City Attorney. 5.Approves a contract amendment with Kimley-Horn and Associates, Inc., a draft of which is attached hereto as Exhibit B and incorporated herein, for an additional $110,000 in contingency, and authorizing a total consulting services contract authority budget of $690,000. 6.Authorizes the City Manager to execute the agreement amendment with Kimley-Horn and Associates, Inc., in substantially the same form as Exhibit B, and to make any revisions, amendments, or modifications deemed necessary to carry out the intent of this resolution, which do not materially alter or increase the City’s obligations thereunder, subject to approval as to form by the City Attorney. 7.Approves a contract amendment with Zoon Engineering, Inc., a draft of which is attached hereto as Exhibit C and incorporated herein, for an additional $90,000 in contingency, extending the contract term of services, and authorizing a total consulting services contract authority budget of $903,305. 8.Authorizes the City Manager to execute the agreement amendment with Zoon Engineering, Inc., in substantially the same form as Exhibit C, and to make any revisions, amendments, or modifications deemed necessary to carry out the intent of this resolution, which do not materially alter or increase the City’s obligations thereunder, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the staff report and authorizes the City Manager to utilize unspent amount of the total Project Budget,if necessary,towards additional professional services or construction contingency budget,and authorizes the City Manager to execute such agreement amendments or modifications deemed necessary to carry out the intent of this resolution,which do not materially alter or increase the City’s obligations thereunder,subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the City Manager to take any other related actions consistent with the intention of the Staff Report and Resolution. ***** City of South San Francisco Printed on 2/27/2025Page 3 of 4 powered by Legistar™117 File #:25-37 Agenda Date:2/26/2025 Version:1 Item #:8a. City of South San Francisco Printed on 2/27/2025Page 4 of 4 powered by Legistar™118 Exhibit A – Draft Fourth Amendment to C/CAG FA AMENDMENT NO. 4 TO THE FUNDING AGREEMENT BETWEEN CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY AND CITY OF SOUTH SAN FRANCISCO FOR CONSTRUCTION PHASE OF THE SMART CORRIDOR EXTENSION PROJECT WHEREAS, the City/County Association of Governments of San Mateo County (hereinafter referred to as “C/CAG,”) and the City of South San Francisco, a municipal corporation, (hereinafter referred to as “City”) are parties to an Agreement dated March 24, 2021, specifying each Party’s obligations and responsibilities for the construction phase of the Smart Corridor extension project in the City (hereinafter referred to as the “Agreement”); and WHEREAS, C/CAG provided the City a total of $917,000 in funding to cover project construction costs through the Agreement dated March 24, 2021; and WHEREAS, C/CAG and the City executed Amendment No. 1 on December 10, 2021 to allocate an additional amount of $1.6M to cover the construction costs and to extend the term of the agreement to June 30, 2023; and WHEREAS, C/CAG and the City executed Amendment No. 2 on June 8, 2023 to extend the term of the agreement to June 30, 2024; and WHEREAS, C/CAG and the City executed Amendment No. 3 to extend the agreement to enable project completion due to project delays to June 30, 2025; WHEREAS, C/CAG and the City desire to amend the Agreement as set forth herein. IT IS HEREBY AGREED by C/CAG and the City as follows: 1. Exhibit B, Funding Summary, shall be replaced in its entirety with a new Exhibit B, Revised Funding Summary, attached hereto and incorporated into the Agreement. 2. Except as expressly amended herein, all other provisions of the Agreement shall remain in full force and effect. 3. This amendment shall take effect on December 12, 2024. SIGNATURES ON FOLLOWING PAGE 119 Exhibit A – Draft Fourth Amendment to C/CAG FA CITY OF SOUTH SAN FRANCISCO CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY By: By: Sharon Ranals Adam Rak City Manager C/CAG Chair Date: Date: Approved as to Form: Approved as to Form: ______________________________ _________________________________ City Attorney Melissa Andrikopoulos Legal Counsel for C/CAG 120 Exhibit A – Draft Fourth Amendment to C/CAG FA Exhibit B Revised Funding Summary Project Cost STIP Funds Other Local Funds (i.e. Measure M Vehicle Registration Fees) TLSP Funds Funding Total Component In thousands of dollars ($1,000) Construction $8,169 $2,044 $2,527 $3,598 $8,169 Total $8,169 $2,044 $2,527 $3,598 $8,169 121 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Page 1 of 3 FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND KIMLEY-HORN AND ASSOCIATES, INC. THIS FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of February 27, 2025, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and KIMLEY-HORN AND ASSOCIATES, INC. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On April 3, 2017, City and Consultant entered that certain Consulting Services Agreement (“Agreement”) whereby Consultant agreed to provide the City with certain services for the South San Francisco Smart Corridor Extension Project. A true and correct copy of the Agreement and its exhibits are attached as Attachment 1 – Kimley-Horn Original CSA. B. On October 20, 2021, City and Consultant executed a First Amendment to the Agreement to extend the Agreement term. A true and correct copy of the First Amendment and its exhibits are attached as Attachment 2 – First Amendment to Kimley-Horn CSA. C. On January 26, 2022, City and Consultant executed a Second Amendment to the Agreement to extend the Agreement term and compensation amount. A true and correct copy of the Second Amendment and its exhibits are attached as Attachment 3 – Second Amendment to Kimley-Horn CSA. D. On January 26, 2022, City and Consultant executed a Third Amendment to the Agreement to extend the Agreement term and compensation amount. A true and correct copy of the Third Amendment and its exhibits are attached as Attachment 4 – Third Amendment to Kimley- Horn CSA. E. On November 9, 2023, City and Consultant executed a Fourth Amendment to the Agreement to extend the Agreement term and compensation amount. A true and correct copy of the Fourth Amendment and its exhibits are attached as Attachment 5 – Fourth Amendment to Kimley-Horn CSA. F. City and Consultant now desire to amend the Agreement to extend its term and amend the compensation amount. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 122 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Page 2 of 3 FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND KIMLEY-HORN AND ASSOCIATES, INC. 2. Section 1.1: Term or Services. The end date for term of service, as stated in Section 1.1 and amended by the Third Amendment, is hereby extended to December 31, 2025. 3. Section 2: Compensation. Section 2 of the Agreement shall be amended such that the City agrees to pay Consultant an additional sum of $110,000, for an amended total not-to-exceed amount of $690,000. Consultant agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties inwriting. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] 123 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Page 3 of 3 Dated: 02/27/2025 CITY OF SOUTH SAN FRANCISCO KIMLEY-HORN AND ASSOCIATES, INC. By: By: City Manager Kwasi Akwabi-Ameyaw Assistant Secretary/Project Manager Approved as to Form: By: City Attorney Attest: By: City Clerk 124 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Attachment 1 – Kimley-Horn Original CSA 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Attachment 2 – First Amendment to Kimley-Horn CSA 149 150 151 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Attachment 3 – Second Amendment to Kimley-Horn CSA 152 153 154 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Attachment 4 – Third Amendment to Kimley-Horn CSA 155 156 157 158 Exhibit B – Draft Fifth Amendment to Kimley-Horn CSA Attachment 5 – Fourth Amendment to Kimley-Horn CSA 159 160 161 162 Exhibit C – Draft Second Amendment to Zoon Engineering CSA SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND ZOON ENGINEERING, INC. Page 1 of 2 THIS SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of February 27, 2025, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and ZOON ENGINEERING, INC. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On May 26, 2021, City and Consultant entered that certain Consulting Services Agreement (“Agreement”) whereby Consultant agreed to provide the City with certain services for the South San Francisco Smart Corridor Extension Project. A true and correct copy of the Agreement and its exhibits are attached as Attachment 1 – Zoon Engineering Original CSA. B. On November 9, 2023, City and Consultant executed a First Amendment to the Agreement to extend the Agreement term and compensation amount. A true and correct copy of the First Amendment and its exhibits are attached as Attachment 2 – First Amendment to Zoon Engineering CSA. C. City and Consultant now desire to amend the Agreement to extend its term and amend the compensation amount. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 1.1: Term of Services. The end date for the term of service, as stated in Section 1.1 and amended by the First Amendment, is hereby extended to December 31, 2025. 3. Section 2: Compensation. Section 2 of the Agreement shall be amended such that the City agrees to pay Consultant an additional sum of $90,000, for an amended total not-to-exceed amount of $903,305. Consultant agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties inwriting. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the 163 Exhibit C – Draft Second Amendment to Zoon Engineering CSA SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND ZOON ENGINEERING, INC. Page 2 of 2 Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] 164 Exhibit C – Draft Second Amendment to Zoon Engineering CSA SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND ZOON ENGINEERING, INC. Page 3 of 2 Dated: 11/09/2023 CITY OF SOUTH SAN FRANCISCO ZOON ENGINEERING, INC. By: By: City Manager Nabil Hissen Chief Executive Officer Approved as to Form: By: City Attorney Attest: By: City Clerk 165 Exhibit C – Draft Second Amendment to Zoon Engineering CSA SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND ZOON ENGINEERING, INC. Attachment 1 – Zoon Engineering Original CSA 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 Exhibit C – Draft Second Amendment to Zoon Engineering CSA SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND ZOON ENGINEERING, INC. Attachment 2 – First Amendment to Zoon Engineering CSA 196 197 198 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-89 Agenda Date:2/26/2025 Version:1 Item #:9. Report regarding holding a Public Hearing for a Community Needs Assessment for the HUD Community Development Block Grant (CDBG)Program Year 2025-2026 Annual Action Plan.(Alvina Condon, Management Analyst II) RECOMMENDATION Staff recommends that the City Council hold a public hearing and receive public testimony on the City’s housing,community,and economic development needs for the Community Development Block Grant (CDBG) Program Year 2025-2026 (PY 2025-26)Annual Action Plan (Action Plan)and provide direction to the CDBG Subcommittee regarding funding priorities. BACKGROUND The U.S.Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare an Action Plan for the upcoming program year to receive funds through the CDBG Program.The Action Plan identifies community needs and goals and guides the actions and activities that will address these needs and goals. As part of the development of the Action Plan, the City is required to hold two public hearings. The purpose of the February 26,2025 public hearing is to obtain citizens'views on housing,community,and economic development needs,which will inform the Action Plan.Additionally,for those non-profit organizations seeking CDBG funds,they may use this public hearing to make brief comments to City Council regarding their programs.The City Council can take this opportunity to ask the non-profit organizations questions regarding their proposed activities and to give direction to the CDBG Subcommittee on funding priorities. The applications from the non-profit organizations can be found in Attachment 1. The second public hearing is scheduled for May 28,2025.At this meeting,the City Council will consider adopting the PY 2025-26 Action Plan and make final recommendations on CDBG funding allocations. DISCUSSION Funds Available for PY 2025-26 The City has not yet received notification from HUD of its CDBG entitlement amount for PY 2025-26.This is common for CDBG given that it is a federally funded program impacted by the federal budget process and timeline.Staff has developed a path that will deliver the Annual Action Plan by June 2025 and meet community engagement requirements.Given the level of uncertainty surrounding entitlement awards,staff recommends an estimated budget of $403,568,reflecting a decrease of 9%from the entitlement for PY 2024-25.This decrease is keeping with the trend of CDBG entitlement allocation decreases over the past decade.Staff recommendations will be presented at the next CDBG Subcommittee and then the full City Council meeting and will include a contingency plan for adjustments to the budget within a 20%variance.Should the final funding amount vary greater than 20%from the estimated budget,in accordance with HUD regulations,staff will return to the Subcommittee and/or City Council to revise the funding proposals. City of South San Francisco Printed on 2/27/2025Page 1 of 4 powered by Legistar™199 File #:25-89 Agenda Date:2/26/2025 Version:1 Item #:9. The budget outlined in Attachment 2 incorporates the PY 2025-26 award requests.The HUD regulations cap spending on Public Services at 15%and Administrative costs at 20%of each year’s allocation.With a history of decreases to entitlements,the ability of the CDBG program to meet community public service needs has also decreased.In PY 2020-21,the City began to supplement Public Services requests with funds from the Housing Trust Fund (Fund 205).Staff have budgeted up to $100,000 from Fund 205 for PY 2025-26 to fund services such as shelters, transitional housing, and housing referrals. Notice of Funding Availability PY 2025-26 marks the second year of a two-year funding cycle for Public Services and Minor Home Repair grantees.To solicit applications for these,as well as minor home repair,fair housing,and City funds,the City publishes a Notice of Funding Availability (NOFA).The City published its NOFA in coordination with San Mateo County and the other CDBG entitlement jurisdictions in the County.While applicants are required to submit a specific funding request to each jurisdiction from which they seek funding,their administrative, contact,and organizational documentation is only required to be submitted once.The NOFA was published on the City’s website and through the City Data Services (CDS)portal on December 18,2024.The NOFA was advertised on the City website and emailed to organizations who have received funding in the past. In coordination with the other jurisdictions,the City hosted a virtual Technical Assistance Workshop on January 8,2025.At this workshop,staff described the eligible uses for the CDBG and City funds.CDS staff also joined this workshop to provide an overview of how to use the CDS platform.Applications were due no later than 4:00 pm on January 21,2025.The City received 10 applications for Public Services funds,two applications (from one organization) for Minor Home Repair funds, and one application for Fair Housing funds. Applications for Funding Applications are evaluated based on multiple criteria.Programs must meet the CDBG eligibility criteria as well as the specific priorities the City has identified in its 2023-2027 Consolidated Plan.The City’s current Consolidated Plan covers PY 2023-24 through PY 2027-28.Through the community engagement process for the Consolidated Plan, the City identified the highest community needs to be met with CDBG funds. These needs are translated to four Goals the City outlined in its Consolidated Plan: ·Goal 1:Increase,maintain,and improve the supply of affordable housing for extremely low-to moderate income individuals/families. ·Goal 2:Preserve and improve public facilities and infrastructure that serve low-income neighborhoods or special needs residents. ·Goal 3:Provide public services to improve the quality of life for low-income individuals and families, including those at risk of becoming homeless and special needs populations. ·Goal 4: Support service-enriched shelter and transitional housing for homeless families and individuals. The City may not provide CDBG funding to a program that does not meet at least one of the goals of its Consolidated Plan.To fund such a program,the City would need to amend its Consolidated Plan to include a goal covering those types of programs. Below is a summary of the funding activities which are available through CDBG and supplemental City funds: City of South San Francisco Printed on 2/27/2025Page 2 of 4 powered by Legistar™200 File #:25-89 Agenda Date:2/26/2025 Version:1 Item #:9. CDBG Public Services Activities - $60,535 Available (Estimated) The majority of NOFA respondents proposed programs that CDBG classifies as public services activities.These activities provide services to improve the quality of life for low-income individuals and families,including those at risk of becoming homeless,senior and youth services,and special needs populations.Additionally, activities that provide service-enriched shelter and transitional housing for homeless families and individuals. City-Funded Housing Activities (non-CDBG) - $100,000 Available (Estimated) Income received from in-lieu fee payments is deposited into a housing trust fund (Fund 205).These funds may be used to support public services applications which provide housing and shelter to low-income persons or work to keep low-income people housed.By using these funds to support qualified housing-specific public services activities,the City is able to more fully meet community needs than it would be able to with CDBG public services funds alone. CDBG Minor Home Repair Activities - $90,000 Available (Estimated) Activities that increase and improve the supply of affordable housing for low-income households.This includes minor home repairs for health and safety priorities as well as accessibility modification programs. Fair Housing Activities - $12,575 Available (Estimated) The City has targeted the HOME Administrative funds it receives from the County for fair housing activities since the CDBG regulations require the City to affirmatively further fair housing.Fair housing activities may only be funded from administrative or public service type funds.Using these HOME Administrative funds to fund fair housing activities allows other activities to be funded under the public services cap. CDBG Public Improvement Program Activities - $198,286 Available from PY 2025-26 (Estimate) Those funds not set aside for public services,minor home repair,or administrative expenses have typically been utilized for public improvement activities.These are projects that meet Goal 2 above and include capital projects which benefit low-income neighborhoods and people.The City did not request applications for these types of activities.Program staff have worked with other City departments to identify projects that may benefit from CDBG funds.In addition to the $198,286,there are additional funds in this overall category.These funds were reallocated to public improvement activities from unspent CDBG funds from previous years through an amendment to the PY2024 Annual Action Plan. CDBG Administration - $80,714 (Estimate) The City may use up to 20% of the entitlement amount for grant administration. Next Steps Following this public hearing held at City Council,the CDBG Subcommittee will meet for a second time to consider the public testimonies and finalize funding recommendations on March 5, 2025. FISCAL IMPACT There is no fiscal impact on the General Fund to hold this Public Hearing.For the City to allocate federal funds, two Public Hearings must be held -this is the first of two hearings.At a subsequent City Council meeting, Council will be asked to consider adopting the Annual Action Plan following the second Public Hearing. CONCLUSION Holding the first of two public hearings for the PY 2025-26 Annual Action Plan is part of the process to receive City of South San Francisco Printed on 2/27/2025Page 3 of 4 powered by Legistar™201 File #:25-89 Agenda Date:2/26/2025 Version:1 Item #:9. Holding the first of two public hearings for the PY 2025-26 Annual Action Plan is part of the process to receive public input and direction from the City Council on eligible uses of CDBG funds. Attachments: 1.PY 2025-26 Consolidated Package of Applications Received 2.PY 2025-26 Grant Allocation Requests City of South San Francisco Printed on 2/27/2025Page 4 of 4 powered by Legistar™202 CDBG Applications Summary 2025-2026 203 Table of Contents Public Service Activities 1. CORA 2. Friends for Youth 3. Human Investment Project (HIP) Housing 4. Legal Aid Society 5. Life Moves 6. Magic Tooth Bus 7. Rape Trauma Services Center 8. Renaissance Entrepreneurship Center 9. Samaritan House 10. Star Vista Minor Home Repair Programs 11. Rebuilding Together Peninsula- National Rebuilding Day 12. Rebuilding Together Peninsula- Safe at Home Fair Housing 13. Project Sentinel 204 CORA 205 206 207 208 Friends for Youth 209 210 211 212 Human Investment Project (HIP) Housing 213 214 215 216 Legal Aid Society 217 218 219 220 Life Moves 221 222 223 224 Magic Tooth Bus 225 226 227 228 Rape Trauma Services Center 229 230 231 232 Renaissance Entrepreneurship Center 233 234 235 236 Samaritan House 237 238 239 240 Star Vista 241 242 243 244 Rebuilding Together Peninsula- National Rebuilding Day 245 246 247 248 Rebuilding Together Peninsula- Safe at Home 249 250 251 252 Project Sentinel 253 254 255 256 ATTACHMENT 2 Organization Program FY 24-25 Amount Received FY 25-26 Amount Requested CORA Safe House, Emergency Shelter program 20,000$ 20,000$ Friends for Youth Mentoring Services 12,500$ 12,500$ HIP Housing Affordable Housing Programs 10,000$ 9,615$ Legal Aid Society of San Mateo County, Inc.Home Savers 11,800$ 11,800$ Life Moves Shelter Operations, Family Crossroads 26,250$ 26,250$ Magic Tooth Bus Oral Health Services 14,000$ 14,000$ Ombudsman Services Ombudsman Services 14,500$ -$ Rape Trauma Services Center Sexual Assault Services for Children and Youth 15,000$ 15,000$ Renaissance Economic Development $ 25,000 $ 25,000 Samaritan House Safe Harbor shelter 19,800$ 19,800$ StarVista Transitional Housing Placement Plus 12,100$ 12,100$ Subtotal 180,950.00$ 166,065$ $ 60,535 $ 100,000 Rebuilding Together Peninsula National Rebuilding Day 25,000$ 25,000$ Rebuilding Together Peninsula Safe at Home 65,000$ 65,000$ Subtotal 90,000$ 90,000$ $ 90,000 Organization Program FY 23-24 Amount Received FY 24-25 Amount Requested Project Sentinel Fair Housing 12,575.42$ 12,576$ $ 12,575.42 Community Development Block Grant Program FY 25-26 Applications and Recommendation HUD FY25-26 Entitlement ESTIMATE $403,568 Updated 2.11.25 Total Estimated HOME Funds Available for Fair Housing Activities: CDBG- Category 1: PUBLIC SERVICE GRANTS Estimated CDBG Funds Available for Public Service Activities: Estimated Housing Trust Funds Available for Public Service Activities: CDBG- Category 3: MINOR HOME REPAIR PROGRAMS Estimated CDBG Funds Available for Minor Home Repair Programs: HOME FUNDS: FAIR HOUSING ACTIVITIES 257 Community Development Block Grant (CDBG) Annual Action Plan PY 2025 Community Needs Assessment Public Hearing City Council February 26, 2025 Government Code Section 54957.5 SB 343 Item Agenda: 02/26/2025 REG CC Item 9 258 Milestone Purpose Date Community Needs Assessment – City Council Receive public testimony on housing and community development needs 2/26/25 CDBG Subcommittee Meeting #2 Finalize Funding Recommendations 3/5/25 Action Plan Public Comment 30-day Public Comment Period Opens 4/25/25- 5/25-25 Action Plan Approval – City Council Final funding recommendations and adoption of PY 2025-2026 Action Plan 5/28/25 Annual Action Plan Submittal Action Plan is Submitted to HUD 6/1/25 Timeline 259 Goal 1: Increase, maintain, and improve the supply of affordable housing for extremely low-to moderate income individuals/families. Goal 2: Preserve and improve public facilities and infrastructure that serve low-income neighborhoods or special needs residents. Goal 3: Provide public services to improve the quality of life for low- income individuals and families, including those at risk of becoming homeless and special needs populations. Goal 4:Support service-enriched shelter and transitional housing for homeless families and individuals. Consolidated Plan Goals 260 CDBG $403,568 Estimate Amount Public Services (15%)$60,535 Minor Home Repair $90,000 Public Improvement $172,319 Administration (20%)$80,714 Funding Housing Trust Fund $100,000 Estimate Amount Public Services $100,000 HOME Admin Funds $12,575 Estimate Amount Fair Housing $12,575 261 CDBG Community Needs Assessment Public Comments Co mmunit y Develo pment Blo ck Gr ant 262 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-8 Agenda Date:2/26/2025 Version:1 Item #:10. Report regarding resolutions approving agreements with Speridian Technologies LLC.for the implementation of the Clariti community development permitting software and with Clariti Cloud Inc.for a five-year subscription and support contract,totaling $1,808,017 (including a 15%contingency),authorizing the City Manager to execute the agreements and approving Budget Amendment Number 25-045 (Tony Barrera, Director of Information Technology) RECOMMENDATION Staff recommend the City Council approve agreements with Speridian Technologies and Clariti Cloud Inc.for the implementation and modernization of the permitting system.This will streamline the permitting process and provide easier navigation for the end users. BACKGROUND/DISCUSSION The City’s Community Development Permitting System has been in place for over twenty years,supporting multiple departments,including the Building,Planning,Engineering Divisions,Fire Department,and Code Enforcement.The permitting system is used to process permits for residents,businesses,and contractors.Additionally,the Finance Department uses the system for managing business licenses.While the system has provided stability for many years,it recently began experiencing issues and lacks modern features that could improve efficiency.Some of the key challenges are ·Aging Technology:The current system is over 20 years old.The permitting portal is very limited,making it difficult for the public to apply for permits. ·Support Limitations: It is increasingly difficult to acquire support for database issues. ·Software Instability: Persistent issues with the software hinder operational effectiveness. As a result,the City partnered with Plante Moran,an experienced Enterprise Resource Planning (ERP)consultant,to conduct a comprehensive needs assessment.The consultant facilitated in-depth interviews and workshops with staff across various departments to identify existing workflows,challenges,and requirements for Financials,Payroll,Human Resource and Community Development.This process allowed for the development of a detailed Request for Proposal (RFP)to attract qualified vendors who offer solutions that align with the City’s operational and long-term goals.While the objective is to implement a complete solution encompassing Finance,Payroll,Human Resources,and Community Development, staff prioritized finding the best solution for permitting business processes. The RFP combined requirements for all components and was posted on the City’s OpenGov procurement site.It was downloaded by eighty-two companies and eight companies submitted proposals,but only three submitted proposals related to the Community Development software. A Community Development selection committee was formed made up of representatives from the Fire Department, Building Division, Code Enforcement, Engineering Division, and Finance Department. The vendor selection process consisted of three rounds, using the following criteria: Round 1: The IT Director reviews proposals to ensure they meet all the required criteria. Round 2: Proposal are reviewed by the Selection Committee, to invite vendors back for demonstrations. Round 3: Selection Committee scores the proposals based on demonstrations and reference checks. After careful review of each proposal the selection committee decided to bring back two vendors for software demonstrations,Tyler Technologies and Clariti Cloud Inc.After several demonstrations the selection committee City of South San Francisco Printed on 2/21/2025Page 1 of 3 powered by Legistar™263 File #:25-8 Agenda Date:2/26/2025 Version:1 Item #:10. recommended Clariti Cloud Inc. as the preferred vendor, with Speridian Technologies as the implementation partner. Below are the selection committee scores and the cost differences between all three vendors: Vendor DBO CE Manager Fire Marshal Principal Engineer Financial Services Manager Speridian/Clariti 78.5 97 90 89 77 Tyler/Energov 71.5 86 80 69 70 DBO= Deputy Building Official CE=Code Enforcement Cost Proposals Vendor Software Costs Notes Denovo Ventures LLC Accela $773,300 Up to $830,000 Speridian Technologies Clariti $685,164 Tyler Technologies Energov $653,366 Clariti Software is a cloud-based community development permitting solution built on the Salesforce platform,offering modern backend technology and a highly configurable design that can integrate the City’s workflows.Speridian Technologies is one of Clariti Cloud Inc.’s top implementation partners and will collaborate with City staff and the Clariti Cloud Inc.’s team to migrate the City’s business processes to the new platform. Speridian Technologies’scope of work includes configuring and deploying the Clariti Software to align with the City’s specific requirements.The implementation will cover key areas such as Permitting,Planning and Zoning,Code Enforcement,an Online Application Portal,Contractor Licensing,Address Management,Cashiering and Fee Management,Electronic Plan Review Integration,Inspections,Meeting Board Hearings,Integrations/Interfaces,Data Conversion, Training, and, optionally, Business Licensing. After negotiations the City opted-in to include additional support from Clariti Cloud Inc.called Guardian support. Guardian Support will assign an Engagement Manager along with a systems architect,who will work closely with Speridian Technologies and the City’s project manager to ensure overall success of the implementation.Additionally,the City is requiring Speridian Technologies to be onsite for several phases of the project,bringing the total first year cost to $781,028. The implementation timeline is expected to take 15 months from the start date. Project Costs: The total five-year cost for software subscription,implementation services and ongoing support with 15%contingency is $1,808,017 and is broken down below: Vendor FY25 FY26 FY27 FY28 FY29 Total Speridian Technologies $625,000 Clariti Licenses $156,028 $163,829 $172,021 $180,622 $189,653 Clariti ongoing Support $47,263 $49,626 $52,107 $54,713 Subtotal $781,028 $211,092 $221,647 $232,729 $244,366 15% Contingency $117,154 Totals $898,182 $211,092 $221,647 $232,729 $244,366 $1,808,017City of South San Francisco Printed on 2/21/2025Page 2 of 3 powered by Legistar™264 File #:25-8 Agenda Date:2/26/2025 Version:1 Item #:10. Vendor FY25 FY26 FY27 FY28 FY29 TotalSperidian Technologies $625,000Clariti Licenses $156,028 $163,829 $172,021 $180,622 $189,653 Clariti ongoing Support $47,263 $49,626 $52,107 $54,713 Subtotal $781,028 $211,092 $221,647 $232,729 $244,366 15% Contingency $117,154 Totals $898,182 $211,092 $221,647 $232,729 $244,366 $1,808,017 FISCAL IMPACT The implementation costs and ongoing expenses in subsequent years will be covered by the Permitting Technology Fee Account (Account No.270-27445),which is funded by a 2%fee on all permits and business licenses.Currently,there is $1.1 million in the Permitting Technology Fee Account.The City has received approximately $200,000 per year from the Permitting Technology Fees and does not expect to draw on the General Fund.If additional funding is required,the Information Technology Department will request it during the normal annual budget process. RELATIONSHIP TO STRATEGIC PLAN The project aligns with the Quality-of-Life section of the strategic plan to improve the permitting process for residents, contractors and businesses. CONCLUSION The City’s permitting system has been in place for over twenty years and recently is experiencing many issues.Staff recommend Council approve the agreements to allow the City to migrate to Clariti Software,a modern cloud-based solution,to improve efficiency in the permitting process.This new modernized software will make the permitting process more efficient and easier for both staff and the public to use. Attachments: Presentation City of South San Francisco Printed on 2/21/2025Page 3 of 3 powered by Legistar™265 Community Development Software 266 Background •Current system over 20 years old •Permitting system used by multiple departments •Building Division •Planning •Engineering •Fire Department •Code Enforcement •Finance Department – Business Licenses •Experiencing issues, outdated with limited features 267 Request for Proposal •City partnered with Plante Moran, experience ERP consultant •Released a detailed RFP for Financials, Payroll, HR, Community Development •83 Vendors downloaded, 8 submitted responses •Selected two vendors to return to for demonstrations 268 Selection Process •Selection Committee formed made up of Fire Department, Building Division, Code Enforcement, Engineering Division and Finance Department. Financial Services Manager Principal Engineer Fire MarshalCode Enforcement Manager Deputy Building Official Vendor 7789909778.5Speridian / Clariti 7069808671.5Tyler/Energov Scores out of 100 269 Proposals NoteCostProductVendor Up to $830,000$773,300AccelaDenovo $685,164ClaritiSperidian Technologies $653,366EnergovTyler Technologies Vendor Proposals OngoingImplementationAdditional Costs $70,000Guardian Support $25,000Travel Plus 5% each year$47,263Post Implementation Support 270 Vendor FY25 FY26 FY27 FY28 FY29 Total Speridian Implementation 625,000$ 625,000$ Clariti Software Licenses 156,028$ 163,829$ 172,021$ 180,622$ 189,653$ 862,153$ Clariti On-going Support 47,263$ 49,626$ 52,107$ 54,713$ 203,709$ Subtotal 781,028$ 211,092$ 221,647$ 232,729$ 244,366$ 1,690,863$ 15% Contingency 117,154.20$ 117,154.20$ Totals 898,182$ 211,092$ 221,647$ 232,729$ 244,366$ 1,808,017$ 5-Year Projection **Funded by the City permitting technology fee; added on each permit and business license.** Project Costs 271 Recommendations Approve an agreement with Speridian Technologies for Implementation of Clariti software. Approve 5-year agreement with Clariti for Software Subscriptions. 272 Questions 273 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-108 Agenda Date:2/26/2025 Version:1 Item #:10a. Resolution authorizing a five-year agreement with Speridian Technologies LLC.,for the implementation of Clariti Software for the City’s new community development permitting system in the amount of $625,000 plus a 15%contingency in the amount of $93,750,for a total not to exceed amount of $718,750,authorizing the City Manager to execute the agreement, and approving Budget Amendment Number 25-045. WHEREAS,the City’s Community Development Permitting System which supports multiple City departments has been in place for over twenty years; and WHEREAS,the current system lacks modern features,has recently experienced issues and has become difficult to acquire support for; and WHEREAS,the City partnered with an experienced Enterprise Resource Planning (ERP)Consultant,Plante Moran, to seek a vendor for the City’s new ERP System; and WHEREAS,a Request for Proposal was posted to OpenGov,eight responses were received,a Selection Committee composed of City staff selected Clariti Cloud Inc.,with Speridian Technologies as their implementation partner; and WHEREAS,Speridian Technologies is a premier partner of Clariti Cloud Inc.,and as such Speridian will configure and deploy Clariti software to meet the City’s requirements; and WHEREAS,implementation of the City’s new permitting system is expected to take 15 months from the start date; and WHEREAS,the implementation will include,but not limited to,Permitting,Planning and Zoning,Code Enforcement,Online Application Portal,Contractor Licensing,Address Management,Cashiering and Fee Management,Electronic Plan Review Integration,Inspections,Meeting Board Hearings, Integrations/Interfaces, Data Conversion, Training, and Business Licensing (Optional); and WHEREAS,Speridian Technologies will work with City staff,and Clariti Cloud Inc.,to transition the City’s business processes to the new platform; and WHEREAS,Speridian’s total five-year cost for implementation services and ongoing support is $625,000 plus a 15% contingency in the amount of $93,750, for a total not to exceed amount of $718,750; and WHEREAS,implementation costs and ongoing expenses in subsequent years will be covered by the PermittingCity of South San Francisco Printed on 2/27/2025Page 1 of 2 powered by Legistar™274 File #:25-108 Agenda Date:2/26/2025 Version:1 Item #:10a. WHEREAS,implementation costs and ongoing expenses in subsequent years will be covered by the Permitting Technology Fee Account (Account No.270-27445),should additional funding be required,the Information Technology Department will submit a request during the normal annual budget process. NOW,THERFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby take the following actions: 1.Approves Professional Services Agreement with Speridian Technologies LLC.,in the amount of $625,000 plus a 15%contingency in the amount of $93,750,for a total not to exceed the amount of $718,750, a copy of which is attached hereto and incorporated herein as Exhibit A. 2.Authorizes the City Manager to execute the Professional Services Agreements with Speridian Technologies Inc.,in substantially the same form as Exhibit A,subject to approval as to form by the City Attorney,and to take any other action for the purpose of carrying out the intent of this resolution that do not materially increase the City’s obligations. 3.Approves Budget Amendment Number 25-045 to amend the Information Technology Department’s FY 2024-25 Operating Budget. ***** City of South San Francisco Printed on 2/27/2025Page 2 of 2 powered by Legistar™275 Short Form Services Agreement [Rev:04/01/2024] 1 SOUTH SAN FRANCISCO SERVICES AGREEMENT This Services Agreement (this “Agreement”) is made and entered into between the City of South San Francisco, a municipal corporation (“City”) and Speridian Technologies, LLC., (“Consultant”) effective as of December 3, 2024, (the “Effective Date”). City and Consultant are hereinafter collectively referred to as (the “Parties”). In consideration of their mutual covenants, the Parties hereby agree as follows: 1.Scope of Services. Consultant shall provide the following services and/or materials (“the Work”): Clariti Land Management Permitting Implementation Services, as more specifically described in the Scope of Services, attached hereto as Exhibit A. The Work will be completed by Team Speridian, which will be comprised of Consultant plus product and services experts from Clariti Cloud (“Clariti”). Clariti will provide Guardian Services support in the form of an Engagement Manager, a Senior Clariti Consultant, and a Senior Clariti Architect. The objective this additional support is to provide functional and technical expertise, along with a dedicated Clariti engagement for the duration of the project. The primary role of the Clariti resources will be to provide delivery best practices along with Clariti Enterprise functional and technical product and domain expertise to assure a successful and valuable implementation for the City. The Clariti Engagement Manager will be actively involved in the project and will provide the City with another point of escalation for any issues or concerns that the City may have with the implementation. providing (pro)active feedback on the status working closely with Speridian to assure the project’s success. The Work is expected to commence on or before March 31, 2025, and is expected to be completed to the satisfaction of the City 15-months after the start date unless such start and/or completion date is extended or otherwise modified by the City in writing. In the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of the main body of this Agreement shall prevail. A. Security Breach Notification and Reporting. Consultant shall have policies and procedures in place for the effective management of Security Breaches, as defined below, which shall be made available to the City upon request. In the event of any actual security breach or reasonable belief of an actual security breach the Consultant either suffers or learns of that either compromises or could compromise the City’s data (a “Security Breach”), Consultant shall notify the City within 48 hours of its discovery. Consultant shall immediately determine the nature and extent of the Security Breach, contain the incident by stopping the unauthorized practice, recover records, shut down the system that was breached, revoke access and/or correct weaknesses in physical security. Consultant shall report to the City: (i)the nature of the Security Breach; (ii)the City data used or disclosed; (iii)who made the unauthorized use or received the unauthorized disclosure; (iv)what the Consultant has done or shall do to mitigate any deleterious effect of the unauthorized use or disclosure; and (v)what corrective action the Consultant has taken or shall take to prevent future similar unauthorized use or disclosure. Consultant shall provide such other information, including a written report, as reasonably requested by the City. Consultant shall analyze and document the incident and provide all notices required by applicable law. 2. Data Storage and Security Data Storage Location: All data provided by the City shall be stored exclusively within the United States. The Service Provider shall ensure that no data is transferred, processed, or stored outside the territorial boundaries of the United States without prior written consent from the City. 276 Short Form Services Agreement [Rev:04/01/2024] 2  Security Protocols for Remote Access: The Service Provider agrees to implement and maintain industry-standard security measures, including encryption and multi-factor authentication, to safeguard any data or systems accessed by users located outside the United States. The Service Provider shall ensure that any access from outside the United States is secured with robust authentication and encryption protocols to prevent unauthorized access, alteration, or disclosure of the data. 2. 3. Payment. City shall pay Consultant an amount not to exceed Six Hundred and Twenty-five Thousand ($625,000) for the full and satisfactory completion of the Work in accordance with the terms and conditions of this Agreement. The projected calculation of payment and projected payment schedule for the Work shall be set forth as follows: Note: Actual dates will be adjusted based upon the actual start date. The amount stated above is the entire compensation payable to Consultant for the Work performed hereunder, including all labor, materials, tools and equipment furnished by Consultant. City shall make payments, based on invoices received, for Work satisfactorily performed. City shall have forty-five (45) days from the receipt of an invoice to pay Consultant. 4. Independent Contractor. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the City and Consultant. At all times Consultant shall be an independent contractor and City shall not control the manner of Consultant accomplishing the Work. Consultant is not authorized to bind the City to any contracts or other obligations without the express written consent of the City. Payment Schedule (Target) % $ (USD) Contract (SOW) Signature 17-Mar-25 15% 90,000$ Initiation: Project Kickoff 31-Mar-25 5% 30,000$ Discovery: Completion of Project Plan / Signoff 21-Apr-25 10% 60,000$ Discovery: End of Discovery (BRD, SDD, TDD) / Signoff 19-May-25 5% 30,000$ Build: Solution Checkpoint 1 (Demo) Signoff 30-Jun-25 5% 30,000$ Build: Solution Checkpoint 2 (Demo) Signoff 28-Jul-25 5% 30,000$ Build: Solution Checkpoint 3 (Demo) Signoff 25-Aug-25 5% 30,000$ Build: Solution Checkpoint 4 (Demo) Signoff 22-Sep-25 5% 30,000$ Build: Solution Checkpoint 5 (Demo) Signoff 20-Oct-25 5% 30,000$ Build: Solution Checkpoint 6 (Demo) Signoff 17-Nov-25 5% 30,000$ Build: Solution Development Complete Signoff 15-Dec-25 10% 60,000$ Validate: Completion of SIT 5-Jan-26 5% 30,000$ Validate: Completion of UAT 2-Feb-26 15% 90,000$ Roll-Out: Go-Live 16-Feb-25 5% 30,000$ 100% 600,000$ 25,000$ 625,000$ Implementation TOTAL (w/ + Travel) Payment Milestones Amount Implementation SUB-TOTAL Travel - 10 Trips @ $2500 per trip (OPTIONAL) 277 Short Form Services Agreement [Rev:04/01/2024] 3 5. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the “City Indemnitees”) from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the Work or Consultant’s failure to comply with this Agreement, except such Liability caused by the gross negligence or willful misconduct of the City Indemnitees. 6. Insurance. Prior to beginning the Work and continuing throughout the term of this Agreement, Consultant (and any subcontractors) shall, at Consultant’s (or subcontractor’s) sole cost and expense, furnish the City with certificates of insurance evidencing that Consultant has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the Consultant, its personnel, agents or subcontractors. C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and non-owned vehicles. D. Professional Liability Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. E. Cybersecurity/Liability Insurance coverage in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence / aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for liabilities for financial loss resulting or arising from acts, errors, or omissions, in rendering technology services, as follows: i. Violation or infringement of any right of privacy, including breach of security and breach of security/privacy laws, rules or regulations globally, now or hereinafter constituted or amended; ii. Data theft, damage, unauthorized disclosure, destructions, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential City information in whatever form, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on third party computer systems; iii. Loss or denial of service; and iv. The policy shall not contain a cyber terrorism exclusion. 278 Short Form Services Agreement [Rev:04/01/2024] 4 The cybersecurity/liability insurance coverage required in this subsection (E) must include technology/professional liability including breach of contract, privacy and security liability, privacy regulatory defense and payment of civil fines, payment of credit card provider penalties, and breach response costs, including without limitation, notification costs, forensics, credit protection services, call center services, identity theft protection services, and crisis management/public relations services. All insurance policies shall be written on an occurrence basis and shall name the City Indemnitees as additional insureds with any City insurance shall be secondary and in excess to Consultant’s insurance. If the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self- insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the policy does or does not include any self- insured retention and also must disclose the deductible. The certificates shall contain a statement of obligation on the part of the carrier to notify City of any material change, cancellation, termination or non- renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal. The City’s Risk Manager may waive or modify any of the insurance requirements of this section. 7. Compliance with all Applicable Laws; Nondiscrimination. Consultant shall comply with all applicable local, state and federal laws, regulations and ordinances in the performance of this Agreement. Consultant shall not discriminate in the provision of service or in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, religion, gender, marital status, sexual orientation, age, physical or mental disability in violation of any applicable local, state or federal laws or regulations. 8. Termination. City may terminate or suspend this Agreement at any time and without cause upon written notification to Consultant. Upon receipt of notice of termination or suspension, Consultant shall immediately stop all work in progress under this Agreement. The City's right of termination shall be in addition to all other remedies available under law to the City. 9. Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. (A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing 279 Short Form Services Agreement [Rev:04/01/2024] 5 wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. (B) Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776. 10. Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit B. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. 11. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 12. Entire Agreement. This Agreement represents the entire and integrated agreement between the Parties. This Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 13. Non-Liability of Officials, Employees and Agents. No officer, official, employee or agent of City shall be personally liable to Consultant in the event of any default or breach by City or for any amount which may become due to Consultant pursuant to this Agreement. 14. Prevailing Party. In the event that either party to this Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 15. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: 280 Short Form Services Agreement [Rev:04/01/2024] 6 Consultant: Speridian Technologies, LLC 2400 Louisiana Blvd NE Building 3 Albuquerque, NM 87110 City: City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 16. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. 17. Assignment, Governing Law. The Consultant may not assign any of Consultant’s obligations under this Agreement without the City’s prior written approval. This Agreement is governed by California law. The jurisdiction for any litigation arising from this Agreement shall be in the state of California, and shall be venued in the County of San Mateo. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written above. CITY: CONSULTANT: By: _____________________________ By:__________________________ City Manager Print Name: ___________________ Attest: Title: ________________________ ________________________________ City Clerk Company: _____________________ APPROVED AS TO FORM: Date: _________________________ ____________________________ City Attorney 2729961.1 281 Short Form Services Agreement [Rev:04/01/2024] 7 EXHIBIT A Statement of Work (SOW) for Land Management Permitting System and Implementation Services Table of Contents SECTION 1: Statement of Work (SOW) ...................................................................................................................... 8 1.1. Agreement ........................................................................................................................................................ 8 1.2. Term ................................................................................................................................................................. 8 1.3. Primary Points of Contact................................................................................................................................. 8 SECTION 2: OVERVIEW ............................................................................................................................................ 9 SECTION 3: PROJECT SCOPE ................................................................................................................................... 9 3.1. General Requirements ...................................................................................................................................... 9 3.2. Permitting Types ............................................................................................................................................ 10 3.3. Code Enforcement Types ............................................................................................................................... 10 3.4. Project / Planning Applications ...................................................................................................................... 11 3.5. Integrations Requirements ............................................................................................................................. 11 3.6. Data Conversion ............................................................................................................................................. 11 3.7. Additional Requirements ................................................................................................................................ 12 3.8. Project Assumptions ....................................................................................................................................... 13 SECTION 4: IMPLEMENTATION STRATEGY ...................................................................................................... 14 4.1. Proposed Methodology ................................................................................................................................... 14 4.2. Implementation Plan* ..................................................................................................................................... 17 4.3. Implementation Timeline ............................................................................................................................... 19 4.4. Roles and Responsibilities .............................................................................................................................. 20 4.4.1 Speridian Responsibilities ...................................................................................................................... 20 4.4.2 City Responsibilities .............................................................................................................................. 23 4.5. Additional Assumptions ................................................................................................................................. 24 4.5.1 General Assumptions ............................................................................................................................. 24 4.5.2 Project Assumptions .............................................................................................................................. 24 4.6. Training .......................................................................................................................................................... 25 4.7. Deliverables .................................................................................................................................................... 26 4.8. Acceptance Criteria ........................................................................................................................................ 26 4.9. Support ........................................................................................................................................................... 26 4.10. Risks ............................................................................................................................................................... 26 SECTION 5: PRICING & PAYMENT SCHEDULE ................................................................................................. 27 5.1. Pricing ............................................................................................................................................................ 27 5.2. Payment Schedule (for Implementation Services) .......................................................................................... 27 5.3. Billing ............................................................................................................................................................. 27 5.4. Travel.............................................................................................................................................................. 28 SECTION 6: MISCELLANEOUS .............................................................................................................................. 28 SECTION 7: SIGNATURE ......................................................................................................................................... 29 Appendix A – Change Order Process .......................................................................................................................... 30 Appendix B – Data Conversion ................................................................................................................................... 33 282 Short Form Services Agreement [Rev:04/01/2024] 8 SECTION 1: Statement of Work (SOW) 1.1. Agreement SOW TITLE: Statement of Work (SOW) for Professional Services for Implementation of Clariti Community Development Solution for Land Management. This is a Statement of Work Agreement (“SOW Agreement”) between The City of South San Francisco, conducting business at 400 Grand Ave, South San Francisco, CA 94080 (hereinafter "City") and Speridian Technologies LLC, which has a place of business at 2400 Louisiana Blvd, Building 3 Albuquerque, NM 87110 (hereinafter "Consultant"). This SOW Agreement is entered into in accordance with the Professional Services Agreement (PSA) dated Month DD, YYYY. This SOW Agreement shall supplement the Professional Services Agreement and the parties acknowledge and agree that all of the terms and conditions of the Professional Services Agreement are hereby incorporated by reference into this SOW Agreement. Where there are conflicts between the two, the Professional Services Agreement terms shall prevail. 1.2. Term The term of this SOW Agreement shall begin on or after Month DD, YYYY and end on Month DD, YYYY (the “Initial Term”). The Initial Term may be adjusted and/or extended as the parties may agree. The City may terminate this SOW consistent with the provisions of Section 16 of the Professional Services Agreement. 1.3. Primary Points of Contact Speridian Technologies The City of South San Francisco Name Scott Weiler Name Tony Barrera Email scott.weiler@speridian.com Email tony.barrera@ssf.net Phone (585) 370-8459 Phone (650) 829-3915 283 Short Form Services Agreement [Rev:04/01/2024] 9 SECTION 2: OVERVIEW The City has embarked on a transformational journey to modernize and fundamentally change how it conducts business, both internally in and amongst City employees and externally with the citizens of South San Francisco, as part of Enterprise Resource Planning (ERP) software project. While the City intends to procure Financials, Human Resources (including Payroll and Time Entry), and Community Development functionality, this SOW is limited to those processes and functions related to Community Development; therefore, this SOW only covers the Community Development portion of the ERP RFP’s requirements. SECTION 3: PROJECT SCOPE As part of this SOW, Speridian will configure and deploy Clariti to meet the requirements set forth by the City of South San Francisco, which will include:  General Requirements  Permitting  Planning and Zoning  Code Enforcement  Online Application Portal  Contractor Licensing  Address Management  Cashiering and Fee Management  Electron Plan Review Integration  Inspections  Meeting Board Hearings  Integrations/Interfaces  Data Conversion  Training  Business Licensing shall either be configured within Clariti or as an integration as described in the Integration section It should be noted that all referenced requirements and associated details listed below are anticipated requirements and the actual requirements, i.e., those found in the Business Requirements Document and Functional Design Document, will be mutually agreed upon and documented during Discovery. These initial requirements are taken from the Community Development of the RFP, namely “Attachment_C_-_ERP_System_Selection_-_Requirements” and information that has been provided by the City. Speridian will guide the City to use Clariti as a configurable solution with a minimal amount of customization. 3.1. General Requirements The solution will cover the following general areas as requested in the Exhibit C requirements attachment. The details will be defined in the discovery sessions, documented and approved.  Archiving Data: Via Laserfiche  Data Analysis: Via Clariti Reporting  Entering Data: Via Online Portal and Backoff screens  Managing multiple environments: Via Clariti production, UAT and development environments  Managing addresses: via GIS feeds  Processing Errors: Standard Clariti processes  Purging Data: Will be defined based on the need  Security and auditing: Standard Clariti processes  System Updates: Standard Clariti and Salesforce processes  Workflow: Defined and build as part of the implementation 284 Short Form Services Agreement [Rev:04/01/2024] 10 3.2. Permitting Types These are the identified permit record types with estimated sub-type counts. During discovery we will look for opportunities to optimize the list. Permit Type Number of SubTypes 1. All Electric Furnace Replacement 1 2. Annual High Rise Bld 12 3. Bath Update No Walls Moving 1 4. Commercial 3 5. Electric Water Heater 1 6. Encroachment 9 7. Engine Co Inspection 18 8. Engine Inspection 5 9. EV Charger 1 10. Fire Clearance 35 11. Fire Prevention Annual 12. Fire Prevention Inspection 17 13. Fire Protection 27 14. Furnace 1 15. Garage 1 16. Garage Door 1 17. Grading 2 18. Hauling 0 19. High Rise Annual 5 20. Home Safety Inspection 5 21. Kitchen Update No Walls Moving 1 22. Lateral Replacement 1 23. Mapping 7 24. Miscellaneous 2 This is the base list that will be used to start discovery and data migration. We will explore whether existing application types may be consolidated or organized differently based on the system capabilities and as discussed during discovery. We would not expect significant changes to the list. Any such changes may result in, or require, a CR (change request). 3.3. Code Enforcement Types These are the identified Code Enforcement record types with estimated sub-type counts. Record Types Number of Sub Types 1. Abandoned Vehicles 5 2. Animals 13 3. BLDCode 10 4. Building and Construction 14 5. BusReg 5 6. CAL OSHA 11 7. Commpres 21 8. County 9 9. DangBLDG 9 10. Fire Code 9 11. Fire Watch 0 12. ForeClosure 2 13. Health & Safety 9 14. Health & Sanitation 5 15. Health and Safety 5 16. HealthSafety 11 This is the base list that will be used to start discovery and data migration. We will explore whether existing 285 Short Form Services Agreement [Rev:04/01/2024] 11 record types may be consolidated or organized differently based on the system capabilities and as discussed during discovery. We would not expect significant changes to the list. Any such changes may result in, or require, a CR (change request). 3.4. Project / Planning Applications These are the identified Project Application record types with estimated sub-type counts. Record Types Number of Sub Types 1. Cannabis 5 2. Civic 2 3. CommL 9 4. Community Benefit 1 5. INDUS 6 6. Master 4 7. RESRCH 1 8. SCWF 4 This is the base list that will be used to start discovery and data migration. We will explore whether existing record types may be consolidated or organized differently based on the system capabilities and as discussed during discovery. We would not expect significant changes to the list. Any such changes may result in, or require, a CR (change request). 3.5. Integrations Requirements These are the integrations that will be added as part of the Clariti application.  ESRI GIS – Clariti has a managed integration for GIS data that will pull in the different data layers for addresses and parcels and a map viewer for the different map layers from ESRI.  BlueBeam – Plan Review Software, Clariti has a managed integration for Plan Review Software.  Payment Processor – Speridian will create an integration for Authorize.Net to handle Clariti Payments.  ERP / GL Integration: Speridian will create the necessary reports that can be exported to meet the ERP/GL needs. Without knowing the ERP system a direct integration is not planned in this scope of work.  Laserfiche – Speridian will provide middleware that integrates with Laserfiche for managing the offsite storage of file attachments.  E-signature – Speridian will provide integration with DocuSign digital signature service. The city is responsible for the cost associated with the service.  SMS Notifications – SMS messaging has an additional cost for the text messaging.  Phonetic Search - This is not included in the SOW.  External Backups – There are different options for external backups of the Clariti data. These solutions will have additional data storage costs for the City.  Business Licensing – in the event Business Licensing is determined to be Integration requirement, then Speridian will integrate Clariti with the Business Licensing system.  California State License Board (CSLB) – Speridian will provide an integration with CSLB to look up contractor IDs and validate them using the CSLB API: https://cslb.ca.gov/onlineServices/dataportal/  ERP / GL Integration: Speridian will create the necessary reports that can be exported to meet the ERP/GL needs. This is a common approach for ERP nightly batch updates. If an ERP is available during the project that has an API available to automate the GL batches, that API integration will be included in the project. 3.6. Data Conversion The current and historical data in the Cities’ existing system will be migrated to Clariti. The process to define and map the existing systems to Clariti begins during the discovery phase and continues throughout the project so that the data has been reviewed and the process to migrate the data can be run prior to go live to migrate all the data over to the Clariti production environment. 286 Short Form Services Agreement [Rev:04/01/2024] 12 These are the system that will be evaluated: • eTRAKiT 3.7. Additional Requirements Any new or additional requirements, such as new permit types, will be assessed and may result in a change request (CR). All numbers referenced below will be adjusted to meet what is determined as necessary in Discovery. Speridian will provide the scope that has been requested with the following parameters.  Pay-as-you-go fee models will simplify submittal processes and avoid incurring expenses as a city without payment, where fees can be calculated upfront.  Partial payments for upfront fees will not be allowed.  An invoice will be used when the amount charged is allocated to the AR and not considered optional.  Configuration of Clariti Milestones and Phases are defined at the application type level.  Based on the Record Types supplied there are less than 50 unique application Journeys. The number of application journeys defined for implementation will not exceed 50.  Based on the Record Types supplied there are 32 Code enforcement records. The number of Code Enforcement records will not exceed 35.  Fees in Clariti are configured using templates. The implementation of Clariti will include up to 150 but may be adjusted as mentioned above. .  After analyzing the inspection types, there are less than 95 record types. The number of inspection types to be implemented in Clariti is expected to be around 100 but may be adjusted as mentioned above.  The number of review types defined for implementing Clariti will not exceed 115 but may be adjusted as mentioned above. .  All invoices will attempt to use single format for a PDF statement. Two additional invoices will be created as needed. When an invoice is required, a back-office user will create it.  Letter outputs are produced using merge templates. During implementation, up to 10 Complex letter outputs will be configured and 10 simple letters but may be adjusted as mentioned above. .  Fifty Reports will be configured. 15 Complex multi-object reports, and 35 single objects. Speridian will train the City staff to create additional reports but may be adjusted as mentioned above. .  Six dashboards will be configured. These dashboards support executive monitoring of real-time metrics and allow drilling into data for historical analysis or active workload management.  The Clariti payment processor will not be used. Instead, an integration will be written for Authorize.net.  Data conversions outside of the legacy system is out of scope.  One Plan Review software integration is considered in scope. This will be Bluebeam.  Plan review workflows are prebuilt into the Clariti Product. All multi-discipline reviews will be completed 287 Short Form Services Agreement [Rev:04/01/2024] 13 before a corrections report is produced.  Subsequent review cycles will be performed on a complete submittal.  Automation for communications outside the system will use standard language and pull in specific information like a merge letter. (Pull in Who, what, when, where) Communications will direct users to log into their portal account for the Call to Action. Attachments are stored in the portal for security purposes. 3.8. Project Assumptions  Back-office staff enters in-person applications into the Clariti solution, and fees must be paid at that time to proceed.  City Staff can copy existing configured letter templates to add additional letter outputs beyond the 20 configured.  City staff can copy or clone reports using any of the 50 base configured reports delivered during the project to suit their filter/grouping needs but may be adjusted as mentioned above. The City will be able to create as many reports as needed.  City staff can easily copy or clone dashboards to create new ones and configure them to suit their needs beyond the 6 provided.  Internal users can create standard templates for reuse when creating email communications. They can further tailor and update the templates before sending them.  Email automation is intended for external users. Users of the Clariti system are assumed to be daily users and work from dashboards and work queues for their assigned work, eliminating the need for discrete emails for all work assigned.  External reviewing agencies outside the departments or local government will be licensed users of the back- office solution.  Fees will not change during the project. If fees are expected to change, they will be added to the project plan.  GL/Cost Centers will not change during the project.  Integrated systems are live in a production environment and are currently used in day-to-day processes.(ERP and Business licensing are exceptions and will need planning).  Integrated systems in scope will not change endpoints or workflows or be upgraded during the project.  Integrated systems in scope have subject matter experts allocated to the project for each respective system.  No 3rd party vendors will participate in this project for Clariti-managed integrations (ESRI, Bluebeam, Avolve, Clariti Payments (and Paysafe)).  No identified changes are required for the Clariti Enterprise Product. 288 Short Form Services Agreement [Rev:04/01/2024] 14 SECTION 4: IMPLEMENTATION STRATEGY 4.1. Proposed Methodology As a result of successfully implementing and deploying over 100 enterprise software implementations, Speridian has created, and continually improves upon, our proven Implementation Methodology, and is derived from proven techniques, “Best Practices,” and lessons learned developed through years of experience and industry standards put forth by the Project Management Institute® (PMI) that is used to achieve timely implementations with minimum operational disruption. Speridian’s role as a Systems Integrator will be to configure the Clariti solution to the specific requirements of the City around its licensing, inspection management, permitting and enforcement processes. Speridian maintains an open-ended approach to its solution while using industry standard tools and methodologies to achieve best results. The methodology described below has been formulated keeping the Cloud based products in mind, where the implementation cycles are short and require a lot of agility while configuring/customizing the product. 289 Short Form Services Agreement [Rev:04/01/2024] 15 Initiation This is the initial phase of project management where the initial planning for the project starts. The initiation starts with a project Kick Off meeting between Speridian’s Sales & Delivery team and Customer’s stake holders. This sets the platform of initial introductions and detail planning of the next phases. In parallel the sales team hands off the project to the delivery team which would closely interact with the customer and work on identifying the resources for the project team, outlining the project management structure and control processes. This phase is executed in parallel to the launch of the project. Activity Deliverables Templates  Scope Document  Sales to Delivery Handoff  Project Kick off Meeting  Signed Professional Services Agreement (PSA)  PSA (SOW inclusive) Discovery During this phase Speridian’s BAs and Solution Architects will interact with Client’s SMEs to gather requirements and build the permit matrix and process flows. Presenting the standard workbook the team will cover the standard functionalities of the application and document how each permit will interact. Business Requirements Document (BRD) is prepared based on the requirements provided and gathered for the project. The discovery process will refine the requirements and convert them into User Stories. User stories are used to assigned work to the development team to build out the system. The user stories are summarized into the Functional Requirements Document to be reviewed and approved by the client. Build Build Phase will include the implementation of key features which are the building block of the entire functionality. Build phase is iterative, which has the following stages: Configure & Customize, Unit test, and Demonstrate. ‘To-be’ process is designed as a part of the Configuration. This is the phase where the System is configured based on the requirements. This phase would be multiple sprints depending on the scope and complexity. Demos or Conference Room Pilot (CRP) sessions are conducted with the customer after every sprint. Review of the code and Unit Testing are the other major activities that take place during the Build phase. Activity Deliverables Templates  Discovery Workshop Deck  Requirement gathering  Business process flows  User Stories  BRD/FDD preparation  BRD/FDD review by customer  BRD  FDD  User Stories  BRD  FDD Activity Deliverables Templates  Design “To-Be” process (POC)  System configuration  Peer review of development  Unit Testing  Functional and Technical Design Document  Test Cases 290 Short Form Services Agreement [Rev:04/01/2024] 16 Validate Testing is carried out by project team before the solution is delivered to the customer, to ensure that the solution meets the BRD requirements and the user stories. The testing will be an end-to-end regression testing of all test cases corresponding to the BRD. The User Stories and Functional Design document are used to develop a Testing Plan. Test plan is prepared with the test design, test cases, and test data and with the test schedule. System Integration Testing is done during this phase. Defect fixes for System Integration Testing (SIT) and User Acceptance Testing (UAT) defects are provided during the Validate phase. Roll-out Roll-out is the phase when the goals of this project are accomplished, desired outcome is produced, and deliverables are accepted, so the project is ready for further realization and maintenance. It is an ending phase that embraces the timeframe between project completion and handover. Deployment is another name of the project go-live phase. Production Migration takes place in this phase. A Go- Live checklist is prepared to ensure that the Roll-out is happening right. Activity Deliverables Templates  Go Live checklist  Deployment Document  Production Migration  Sanity Check  Go Live  Deployment Checklist Closure This is the final phase of project management, which comes after all the project deliverables have been accepted by the client and the project is ‘rolled- out’. This phase ensures that all project close out activities like summarizing the project details and metrics collected, documenting the accomplishments and lessons learned, updating relevant organization databases, closing any open issues, etc. have been accomplished as per defined processes. A discussion with the customer on the next steps is one of the key activities of this phase and it lays down a platform for the future engagement and support. Activity Deliverables Templates  Project Road map and next steps  Post Go-live Warranty Support Activity Deliverables Templates  SIT and UAT test plan  System/Integration testing  Internal Defect fixing  Defect fixes for SIT and UAT l  Admin/User manual  End User Training  UAT Signoff  Training Documents  User Training Manual  Admin Training Manual 291 Short Form Services Agreement [Rev:04/01/2024] 17 4.2. Implementation Plan* Task Name Duration Start Finish South San Francisco - Land Management and permitting solution 267 days Mon 3/31/25 Fri 4/3/26 Project Initiation, Planning and Design 20 days Mon 3/31/25 Fri 4/25/25 Kick-off 1 day Mon 3/31/25 Mon 3/31/25 Planning 19 days Tue 4/1/25 Fri 4/25/25 Project Planning 9 days Tue 4/1/25 Fri 4/11/25 Project initiation forms and repositories 1 day Tue 4/1/25 Tue 4/1/25 Prepare Organization Breakdown Structure (OBS) 1 day Tue 4/1/25 Tue 4/1/25 Define Roles and Responsibilities 1 day Tue 4/1/25 Tue 4/1/25 RACI matrix 1 day Tue 4/1/25 Tue 4/1/25 Escalation process 1 day Tue 4/1/25 Tue 4/1/25 Perform project team orientation 1 day Wed 4/2/25 Wed 4/2/25 Preparation for Project Planning meeting 2 days Thu 4/3/25 Fri 4/4/25 Conduct Project Planning Meetings 5 days Mon 4/7/25 Fri 4/11/25 Communication plan 5 days Mon 4/14/25 Fri 4/18/25 Develop Communication plan 2 days Mon 4/14/25 Tue 4/15/25 Review Communication plan 2 days Wed 4/16/25 Thu 4/17/25 Incorporate review comments and get signoff 1 day Fri 4/18/25 Fri 4/18/25 Risk Management plan 5 days Mon 4/14/25 Fri 4/18/25 Risk Management plan 2 days Mon 4/14/25 Tue 4/15/25 Review Risk Management plan 2 days Wed 4/16/25 Thu 4/17/25 Incorporate review comments and get signoff 1 day Fri 4/18/25 Fri 4/18/25 Training plan 5 days Mon 4/14/25 Fri 4/18/25 Update Integrated Project Plan 10 days Mon 4/14/25 Fri 4/25/25 SSF-1 - Communication Plan 0 days Fri 4/18/25 Fri 4/18/25 SSF-2 - Risk Management Plan 0 days Fri 4/18/25 Fri 4/18/25 SSF-8 - Training Plan 0 days Fri 4/18/25 Fri 4/18/25 SSF-10 - Project Status Reports 0 days Fri 4/25/25 Fri 4/25/25 SSF-11 - Resource Calendar 0 days Fri 4/25/25 Fri 4/25/25 SSF-12 - Risk and Issue Log 0 days Fri 4/25/25 Fri 4/25/25 SSF-13 - Integrated Project Management Plan 0 days Fri 4/25/25 Fri 4/25/25 Discovery 34 days Tue 4/1/25 Fri 5/16/25 Conduct Discovery and JAR sessions 34 days Tue 4/1/25 Fri 5/16/25 Gather City Policies and Standards 0.5 days Tue 4/1/25 Tue 4/1/25 Collect Enterprise Architecture diagrams 0.5 days Tue 4/1/25 Tue 4/1/25 Determine Release management process 0.5 days Wed 4/2/25 Wed 4/2/25 Determine Security strategy 0.5 days Wed 4/2/25 Wed 4/2/25 Conduct Persona definition sessions 2 days Thu 4/3/25 Fri 4/4/25 Consolidate AS-IS Business Process diagram 2 days Mon 4/7/25 Tue 4/8/25 Construct TO-BE Business Process diagram 3 days Wed 4/9/25 Fri 4/11/25 Data Conversion and Migration workshops 5 days Mon 4/14/25 Fri 4/18/25 Integrations workshops 5 days Mon 4/21/25 Fri 4/25/25 User Experience (UX) design and User Interface (UI) flow diagram 5 days Mon 4/28/25 Fri 5/2/25 Consolidate Requirements in User Stories, including business rules, DOR, DOD 5 days Mon 5/5/25 Fri 5/9/25 Develop Product Vision and Roadmap 2 days Mon 5/12/25 Tue 5/13/25 Consolidate Requirements (Product) backlog 3 days Wed 5/14/25 Fri 5/16/25 Clariti Environment Setup 5 days Tue 4/1/25 Mon 4/7/25 Agile project delivery environment provisioning and configuration 5 days Tue 4/1/25 Mon 4/7/25 Version Control System provisioning and configuration 5 days Tue 4/1/25 Mon 4/7/25 Project documentation repository provisioning and configuration 5 days Tue 4/1/25 Mon 4/7/25 Continuous Integration and Delivery pipeline configuration 5 days Tue 4/1/25 Mon 4/7/25 Data Migration document (DMD) 10 days Mon 4/21/25 Fri 5/2/25 Functional Design document (FSD) 10 days Mon 4/28/25 Fri 5/9/25 Preparation of Functional Design document 5 days Mon 4/28/25 Fri 5/2/25 Review Functional Design document 3 days Mon 5/5/25 Wed 5/7/25 Incorporate review comments and get signoff 2 days Thu 5/8/25 Fri 5/9/25 Business Requirements document (BRD) 10 days Mon 5/5/25 Fri 5/16/25 Develop Business Requirements document 5 days Mon 5/5/25 Fri 5/9/25 Review Business Requirements document 3 days Mon 5/12/25 Wed 5/14/25 Incorporate review comments and get signoff 2 days Thu 5/15/25 Fri 5/16/25 Develop initial version of Solution Design 19 days Tue 4/1/25 Fri 4/25/25 292 Short Form Services Agreement [Rev:04/01/2024] 18 Update Business Process design documents 9 days Mon 5/5/25 Thu 5/15/25 SSF-14 - Product Roadmap and Backlog 0 days Fri 5/16/25 Fri 5/16/25 SSF-15 - Clariti environment setup complete 0 days Mon 4/7/25 Mon 4/7/25 SSF-16 - Data Migration document 0 days Fri 5/2/25 Fri 5/2/25 SSF-18 - Functional Design document 0 days Fri 5/9/25 Fri 5/9/25 SSF-19 - Business Requirements document 0 days Fri 5/16/25 Fri 5/16/25 Build 151 days Fri 5/16/25 Mon 12/15/25 Sprint 0 10 days Mon 5/19/25 Fri 5/30/25 Schedule daily standups and Iteration planning and demo sessions 1 day Mon 5/19/25 Mon 5/19/25 Conduct JAD sessions to review product backlog and prioritize for Release 1 10 days Mon 5/19/25 Fri 5/30/25 Groom prioritized User stories with Client SMEs and BA 10 days Mon 5/19/25 Fri 5/30/25 Assign User stories for Development into Sprint plan 10 days Mon 5/19/25 Fri 5/30/25 Revise Release plan based on Sprint plan, Product backlog and groomed user stories 10 days Mon 5/19/25 Fri 5/30/25 Finalize Project schedule based on Release plan 10 days Mon 5/19/25 Fri 5/30/25 SSF-9 - Project Schedule 0 days Fri 5/16/25 Fri 5/16/25 Development Sprints 141 days Mon 6/2/25 Mon 12/15/25 Sprint 1 10 days Mon 6/2/25 Fri 6/13/25 Sprint Planning 1 day Mon 6/2/25 Mon 6/2/25 Development 8 days Tue 6/3/25 Thu 6/12/25 Build System Test Script 5 days Mon 6/2/25 Fri 6/6/25 Testing 9 days Mon 6/2/25 Thu 6/12/25 Sprint Demonstration 1 day Fri 6/13/25 Fri 6/13/25 Sprint Retrospection and Closure 1 day Fri 6/13/25 Fri 6/13/25 Sprint 2 10 days Mon 6/16/25 Fri 6/27/25 Build: Solution Checkpoint 1 (Demo) Signoff 0 days Mon 6/30/25 Mon 6/30/25 Sprint 3 10 days Mon 6/30/25 Fri 7/11/25 Sprint 4 10 days Mon 7/14/25 Fri 7/25/25 Build: Solution Checkpoint 2 (Demo) Signoff 0 days Mon 7/28/25 Mon 7/28/25 Sprint 5 10 days Mon 7/28/25 Fri 8/8/25 Sprint 6 10 days Mon 8/11/25 Fri 8/22/25 Build: Solution Checkpoint 3 (Demo) Signoff 0 days Mon 8/25/25 Mon 8/25/25 Sprint 7 10 days Mon 8/25/25 Fri 9/5/25 Sprint 8 10 days Mon 9/8/25 Fri 9/19/25 Build: Solution Checkpoint 4 (Demo) Signoff 0 days Mon 9/22/25 Mon 9/22/25 Sprint 9 10 days Mon 9/22/25 Fri 10/3/25 Sprint 10 10 days Mon 10/6/25 Fri 10/17/25 Build: Solution Checkpoint 5 (Demo) Signoff 0 days Mon 10/20/25 Mon 10/20/25 Sprint 11 10 days Mon 10/20/25 Fri 10/31/25 Sprint 12 10 days Mon 11/3/25 Fri 11/14/25 Build: Solution Checkpoint 6 (Demo) Signoff 0 days Mon 11/17/25 Mon 11/17/25 Sprint 13 10 days Mon 11/17/25 Fri 11/28/25 Sprint 14 10 days Mon 12/1/25 Fri 12/12/25 Build: Solution Checkpoint 7 (Demo) Signoff - DEV Complete 0 days Mon 12/15/25 Mon 12/15/25 Validate 60 days Mon 12/1/25 Fri 2/20/26 System Integration Testing (SIT) 30 days Mon 12/1/25 Fri 1/9/26 SIT Preparation 10 days Mon 12/1/25 Fri 12/12/25 SIT Execution 15 days Mon 12/15/25 Fri 1/2/26 SSF-21 - SIT Complete 0 days Fri 1/9/26 Fri 1/9/26 User Acceptance Testing (UAT) 45 days Mon 12/22/25 Fri 2/20/26 UAT Preparation 10 days Mon 12/22/25 Fri 1/2/26 UAT Execution 20 days Mon 1/5/26 Fri 1/30/26 Conduct UAT 30 days Mon 1/5/26 Fri 2/13/26 Resolve UAT Defects and re-execute failed test cases 30 days Mon 1/5/26 Fri 2/13/26 Obtain UAT Signoff 5 days Mon 2/16/26 Fri 2/20/26 SSF-21 - UAT Complete 0 days Fri 2/20/26 Fri 2/20/26 Deployment plan 9 days Mon 2/2/26 Thu 2/12/26 SSF-22 - Deployment Plan 0 days Thu 2/12/26 Thu 2/12/26 Deployment and Data Migration Rehearsal 6 days Fri 1/30/26 Fri 2/6/26 Roll-out 24 days Wed 1/14/26 Mon 2/16/26 Training 22 days Wed 1/14/26 Thu 2/12/26 SSF-25 - Training material complete 0 days Wed 1/28/26 Wed 1/28/26 Revise Application Documentation 5 days Mon 2/9/26 Fri 2/13/26 293 Short Form Services Agreement [Rev:04/01/2024] 19 Release to Production 8 days Mon 2/23/26 Wed 3/4/26 Conduct Go-Live Readiness Assessment checklist 1 day Mon 2/23/26 Mon 2/23/26 Data migration process 3 days Thu 2/26/26 Mon 3/2/26 Production deployment 2 days Fri 2/27/26 Mon 3/2/26 Post-deployment testing and validation 1 day Tue 3/3/26 Tue 3/3/26 Go Live 0 days Wed 3/4/26 Wed 3/4/26 Post Go-Live Warranty Support 5 wks Wed 3/4/26 Fri 4/3/26 Project Closure 4 days Tue 3/31/26 Fri 4/3/26 Final Documentation True-Up 4 days Tue 3/31/26 Fri 4/3/26 Turnover 12 days Tue 3/17/26 Wed 4/1/26 SSF-24 - Documentation of the system/solution’s software, equipment, converted data, and hosted services 0 days Fri 4/3/26 Fri 4/3/26 Close project 0 days Wed 4/1/26 Wed 4/1/26 *Note: plan and timeline will be adjusted based upon actual start date and kickoff. 4.3. Implementation Timeline 294 Short Form Services Agreement [Rev:04/01/2024] 20 4.4. Roles and Responsibilities 4.4.1. Speridian Responsibilities Speridian is responsible for the following:  Capturing the business and technical requirements.  Facilitating and capturing the integration approach.  Loading data extracts from City's existing systems into Clariti.  Guiding City in designing Clariti.  Configuring Clariti to achieve City’s business objectives.  Providing the resources needed to contribute to, review, and sign-off the associated deliverables. This includes, analysts, architects, product configuration specialists, QA personnel, testers, content specialists, technical writers, trainers, and various advisors.  Delivering viable program deliverables (see the section 4.7) that support City’s vision and objectives.  Managing Speridian project resources.  Maintaining clear, accurate, and timely communication with City including notification of any issues or roadblocks as soon as they are encountered.  Supporting the collection and evaluation of key performance indicators.  Partnering with City to achieve the business objectives and performance measures defined for this effort. 4.4.1.1. Project Team Speridian will assign resources from our Licensing & Permitting Innovation Center to support the Clariti Community Development implementation for the City. Our staff members have experience in the licensing and permitting and public sector case management space and have deep operational experience implementing enterprise applications for local, municipal, state/provincial, and federal entities across North America. A proposed implementation team structure is as follows and will be formalized prior to project kickoff: Project Manager Saheli Basu Business Analysis Development QA BA/Functional Lead Salesforce Solution Architect QA Testing Analyst Sr Salesforce / Clariti Specialist VP Salesforce CoE Scott Weiler Customer Success Carl Elliott Head of Delivery Sourav Roy Head Prof Services Engagement Manager Clariti Architect QA Testing Analyst Salesforce Platform Developer Salesforce Platform Developer Integration / Conversion Lead Clariti Sr Consultant 295 Short Form Services Agreement [Rev:04/01/2024] 21 4.4.1.2. Project Team Roles Defined The key roles for this project are outlined below and will be assigned to Speridian personnel from our Licensing & Permitting Innovation Center of Excellence. Role Tasks and Activities Head of Delivery  Owns and delivers the operational budget for the vertical, including productivity, financial and resource planning, and operational goals  Identify and deliver service improvement activity across the teams through employing process improvement methodologies and the application of innovative thinking  Provides strategic level planning including resource planning, rate forecasting, and peak season planning  Drives continuous improvement projects to optimize operations and improve productivity to meet and exceed business objectives; works on strategic projects that have total building and network-wide impact.  Effectively leverages the operations managers to solicit ideas and understand problems and challenges  Establishes objectives and metrics for quality, productivity, and customer experience  Sets clear goals and expectations for client success managers. Measures performance, provides feedback, and holds leaders accountable Project Manager  Demonstrate a working knowledge of project management principles, or certified as a Project Management Professional (PMP) and / or Agile certified  Partner with the City to drive and advance project progress  Perform stakeholder analysis  Develop Project Plans  Author Status reports  Facilitate meetings, including providing an agenda, recording decisions, action items, and distributing meeting minutes  Managing user-centric design and solution teams configuring Salesforce Create, facilitate input to annual legislative reports  Facilitate issue management and tracking Business Analyst  Identify business and technical needs  Deliver value-based solutions and recommendations  Adaptive to different approaches and processes  Ensure compliance with the City’s requirements regarding business analysis  Collecting user-centric requirements, processes, and key artefacts using an Agile delivery model 296 Short Form Services Agreement [Rev:04/01/2024] 22 Solution Architect  Architect Clariti cloud-based COTS Software as a Service(“SaaS”)  Responsible for the creation, maintenance and management of cloud architecture and lower-level components. Interpret, use and apply information contained within cloud architecture to inform a range of business improvement activities, particularly those involved in the design, development, enhancement and maintenance of cloud support systems.  Architecting and development of scalable, secure and integrated solution on the Salesforce platform Monitor and ensure architectural quality attributes for performance, scalability and sustainability. Lead Developer  Lead and contribute to designing, developing / configuring, and implementing Clariti workflows and solutioning  Build out Salesforce community-based portals for the Clariti COTS solution.  Configure and extend the standard User interface in Salesforce communities  Interface orchestration-based integration development and designing QA Lead  Review and working knowledge of (functional and non-functional) requirements  Review and understand the impact of user stories  Review quality specifications and technical design documents to provide timely and meaningful feedback  Draft and create positive / negative test cases  Coordinate testing phases and work levels collaboratively with test manager to estimate and prioritize testing activities  Practice continuous improvement via retrospectives  Able to work horizontally and vertically across the department with stakeholder, functions, culture  and geographically located externally 297 Short Form Services Agreement [Rev:04/01/2024] 23 4.4.2. City Responsibilities City will be responsible for the following:  Guiding the charter and vision for the CD initiative.  Guiding the program strategy, success factors, and key performance indicators.  Providing the resources, SMEs, and information that Speridian needs to complete its work.  Providing access to City systems and data to support work schedules.  Providing formats for data extracts from City's existing systems.  Providing support for integration analysis and design efforts involving City's existing systems.  Providing the guidance, processes, and pre-existing templates to enable Speridian to achieve compliance with City's internal processes and standards.  Validating and approving deliverables in a timely manner. This is typically 3-5 business days but will be further defined with the Speridian project manager during the project planning phase.  Working to resolve any resource conflicts including personnel and assets to help maintain work schedules.  Managing City project resources.  Guiding, participating, and sharing responsibility in defining program plans (see the section 4.7).  Maintaining clear, accurate, and timely communication with Speridian including notification of any issues or roadblocks as soon as they are encountered. 4.4.2.1. City Staffing Level Estimate TOTAL MONTH ROLE 121110987654321 WarrantyDeploy & Go LiveUATSITBuild & TestingDisc & Design 4305520404040404040404080Project Manager 39055204040404040404080SME 1 - Representing a group of departments 350552040404040404080SME 2 - Representing a group of departments 4705520408040404040404080Middleware/Integration SME 240204020404080Data SME 14020404040Department SME 1 (UAT) 14020404040Department SME 2 (UAT) 2,1602020140240220160160160160200200480TOTAL 298 Short Form Services Agreement [Rev:04/01/2024] 24 4.5. Additional Assumptions 4.5.1. General Assumptions  Any feature which is not part of the proposed solutions’ current release shall be out of scope.  Client will provide strong sponsorship from top management to enable Speridian and the assigned project team to effectively execute the projects, resolve any issues, and address any delays.  Client will ensure that all stakeholders are aware of project timelines and get their support and availability for discussions reviews and signoff within the time required. Any delays in this would have an impact to the schedule and deliverables.  Client will appoint a dedicated program manager and process group leads who will act as coordinators for their related departments where required.  Client will assign appropriate resources to enable Speridian to complete the listed project tasks within the timeframe specified in the project plan.  Client will be responsible for providing all the required information about the Business, Application, Data and Technology components to ensure timely completion of the project tasks and deliverables.  Client will provide the required office facilities to enable Speridian resources to conduct their tasks effectively.  The Client Support Team from the IT support organizations will be provided in a timely manner. Any reasonable requests for extended build and testing support will not be unreasonably denied or delayed.  For UAT, members of the user team—especially the resources who participated in the various discovery sessions—will be made available for executing the user testing activities.  All necessary hardware and associated environments will be available as needed in conjunction with the project plan.  No attempt will be made to change or improve the operation of the application without a change request (CR). 4.5.2. Project Assumptions  City of South San Francisco will provide timely review and feedback on all submitted work products and deliverables per the mutually agreed project schedule. This is typically 3-5 business days but will be further defined with the Speridian project manager during the project planning phase.  Access to key City of South San Francisco staff when decision-making is required.  City of South San Francisco will facilitate any coordination and/or interdependencies with other system vendors, as necessary.  City of South San Francisco’s project team will make available documentation that is currently available for the existing system, updated data dictionary or ERDs, and target system interfaces documentation where applicable.  The proposed solution environments and sandboxes would need to have connectivity with the respective internal DLL/External systems as necessary and provide interfaces for consumption.  City of South San Francisco will help setup service accounts for external interfaces required for consumption.  The Speridian team will require access to external system Sandbox environments and/or access to resources who can help test with the integrating systems.  Speridian data conversion team will require access to actual production data extracts and documents during the conversion phase. The availability of extracts is critical to the success of the conversion phase.  Speridian will “Train the Trainer”. For in-person training where applicable, City of South San Francisco must provide classrooms and equipment for onsite training, if and as necessary.  It is expected that City of South San Francisco will be providing overall IT System (network administration, system administration, database administration, etc.) support, e.g., System 299 Short Form Services Agreement [Rev:04/01/2024] 25 Administration support for necessary system and environment access, along with Project Management (PM) support.  Subject Matter Expertise (SME) support covering all relevant systems and applications.  Access to current systems and applications, particularly current Salesforce Sandbox and developer environments and Azure DevOps environment as appropriate.  Necessary access and reasonable work accommodations for project team members, including but not necessarily limited to required building access, office space, desk, collaboration space, access to conference rooms, and any reasonable office equipment required to complete this project. 4.6. Training As part of this SOW, Speridian will provide “train-the-trainer” training for “Super Users,” which can be defined as Client’s stake holders who will own the application on day-today basis. The key responsibilities of a Super User include  Thoroughly understanding the application functionality.  Thoroughly understanding different user profiles and the access controls applicable to each of them.  Training the end users on how to use the application based on their roles and responsibilities.  Resolving end user basic queries.  Understanding the administrative capabilities of the system.  Performing the day-today basic administration of the application The training will be divided into two parts: User and Admin: 1. User Training  Process Walk Through: Speridian will walk the Super Users through the different functional processes built within the system. This will be done via a presentation.  Supervisor Training: Here the Super Users will be trained on the tasks that a supervisor should perform within the system to efficiently run his team.  Management Training: The Super Users will be show how City management can use the system to track the overall progress of the department/Organization.  Dos & Don’ts: Super User will be briefed about the dos and don’ts for a Super User and other profiles created within the system. This will be with respect to the functional processes. 2. Admin Training  Administrative Concepts: Speridian will explain the Super User the concepts of the application administration. This will help the Super User understand the extent to which they can administer and maintain the application without Speridian’s help.  Profile Management: One of the key administrative tasks for the Super User would be to manage the profiles and access controls based on the profiles. Speridian will train the Super User on how to add & modify these profiles.  User Management: The other key tasks is to add & remove users. If a new user is added, then associate the right profile with the user. Post admin training, the super user will be able to perform this task.  Application Administration: The other administrative tasks within the purview of Super User’s responsibility will be explained.  Dos & Don’ts: Super User will be briefed about the administrative dos and don’ts. 300 Short Form Services Agreement [Rev:04/01/2024] 26 4.7. Deliverables The following are the list of deliverables that will be included in this SOW. 4.8. Acceptance Criteria The acceptance criteria will be determined jointly as part of the Discovery phase. In general, acceptance will occur as each deliverable is completed, and sign-off will occur upon successful completion of the Deliverables listed in Section 4.7. Speridian will notify the City in writing when a Milestone/Deliverable is submitted for the City’s acceptance. The City will notify Speridian in writing within ten (10) business days of the delivery of an individual Milestone/Deliverable performed under this Agreement if the Milestone/Deliverable performed is unacceptable. If the services are not accepted, the notice will specify, in reasonable detail, the reasons that the services/deliverable fail to meet City’s requirements. If Speridian receives no response from the City within seven (7) business days, then the Milestone/Deliverable will be deemed accepted. 4.9. Support As part of this SOW, Speridian will provide post go-live warranty support. Post warranty managed services support will be covered and provided under a separate SOW and will be tailored to the expected maintenance and enhancement required by the City. 4.10. Risks The most common among them are other sizable or competing (from a resource perspective) projects or initiatives that are in-flight at City during the projected timeline. In such a situation where, competing projects require the participation of many of the same resources required by the Speridian project team, implementation timelines may be impacted. If there is such contention for both technical and business resources, Speridian and City leadership will have to carefully allocate and coordinate key resources to ensure the success of both efforts. MILESTONE/Deliverable PHASE NAME DESCRIPTION Signed SOW Initiation SOW SOW covering the services work to be compelted by Speridain for the implemention of the Clariti platform. Signoff - Project Plan Initiation Project Plan Describes the detailed work breakdown schedule for the implementation, including assigned activities, dependences, milestones, etc Signoff - Project Status Reports Initiation Project Status Reports Describes the monthly status of the project with information regarding task completed during the past period (e.g., week) and the tasks scheduled for the forthcoming period Signoff - BRD Discovery Business Requirements Document (BRD) A document describing the detailed original product features and gaps identified to be implemented as output of the discovery phase. Signoff - FDD Discovery Functional Design Document (FDD) A document describing the detailed original product features and gaps identified to be implemented as output of the discovery phase Signoff - TDD Discovery Technical Design Document (TDD) A document describing the detailed technical design and interface requirements Signoff - DMD Discovery Data Migration Document (DMD) A document describing the detailed data conversion / migration design needed for implementation. Signoff - STD Discovery Solution Testing Document (STD) A document describing the approach, strategy, and test scripts for all the requirements approved for this implementation. Signoff - Training Document Discovery Traning Document Detailed documentation describing testing strategy and associated the steps to complete important business use cases/user stories that will be used to help facilitate the training of users on the Clariti platform Signoff - Solution Checkpoint 1 (Demo) Build Solution Checkpoint 1 (Demo) Signoff - Solution Checkpoint 2 (Demo) Build Solution Checkpoint 2 (Demo) Signoff - Solution Checkpoint 3 (Demo) Build Solution Checkpoint 3 (Demo) Signoff - Solution Checkpoint 4 (Demo) Build Solution Checkpoint 4 (Demo) Signoff - Solution Checkpoint 5 (Demo) Build Solution Checkpoint 5 (Demo) Signoff - Solution Development Completion Checkpoint Document Build Solution Development Completion Checkpoint Document A point in time during the testing phase when all developed code is tested by Speridian and City IT representatives in the Test Environment. Signoff - SIT Validate SIT Completion of SIT and integration testing Signoff - User Acceptance Completion Checkpoint Document Validate User Acceptance Completion Checkpoint Document A point in time during the testing phase when all developed code is tested by CoC business users in the Test Environment. Signoff - UAT Validate UAT Completion of UAT Signoff - Production Completion Checkpoint Document Roll-out Production Completion Checkpoint Document A point in time during the Deployment phase where the developed code is moved into Production Environment. Go-Live Roll-out Deploy to Production Deploy solution to Production Environment and smoke test 301 Short Form Services Agreement [Rev:04/01/2024] 27 SECTION 5: PRICING & PAYMENT SCHEDULE 5.1. Pricing 5.2. Payment Schedule (for Implementation Services) *Note: actual dates will be aligned to the agreed upon project plan. 5.3. Billing All Invoices will be submitted upon completion and approval of the payment milestones listed above. The City will pay the billed amount due Speridian within fort-five (45) days from the date of the invoice. Services (Speridian) # Hours Cost (USD) Project Management 830 49,538$ Desgn / Requirements (Architect Solution) 1,120 66,847$ Development (Build, Configure, Integrate, Test) 2,685 160,253$ Reports / Forms 180 10,743$ SIT, UAT. Regression Testing & Deployment 980 58,491$ Post Go-lIve Support 525 31,334$ Data Conversion 1,240 74,010$ Integration 1,160 69,234$ Training 160 9,550$ Additional Clariti Guardian Services 600 70,000$ Data Quality Services (OPTIONAL) TOTAL SERVICES 9,480 600,000$ City of South San Francisco Payment Schedule (Target) % $ (USD) Contract (SOW) Signature 17-Mar-25 15% 90,000$ Initiation: Project Kickoff 31-Mar-25 5% 30,000$ Discovery: Completion of Project Plan / Signoff 21-Apr-25 10% 60,000$ Discovery: End of Discovery (BRD, SDD, TDD) / Signoff 19-May-25 5% 30,000$ Build: Solution Checkpoint 1 (Demo) Signoff 30-Jun-25 5% 30,000$ Build: Solution Checkpoint 2 (Demo) Signoff 28-Jul-25 5% 30,000$ Build: Solution Checkpoint 3 (Demo) Signoff 25-Aug-25 5% 30,000$ Build: Solution Checkpoint 4 (Demo) Signoff 22-Sep-25 5% 30,000$ Build: Solution Checkpoint 5 (Demo) Signoff 20-Oct-25 5% 30,000$ Build: Solution Checkpoint 6 (Demo) Signoff 17-Nov-25 5% 30,000$ Build: Solution Development Complete Signoff 15-Dec-25 10% 60,000$ Validate: Completion of SIT 5-Jan-26 5% 30,000$ Validate: Completion of UAT 2-Feb-26 15% 90,000$ Roll-Out: Go-Live 16-Feb-25 5% 30,000$ 100% 600,000$ 25,000$ 625,000$ Implementation TOTAL (w/ + Travel) Payment Milestones Amount Implementation SUB-TOTAL Travel - 10 Trips @ $2500 per trip (OPTIONAL) 302 Short Form Services Agreement [Rev:04/01/2024] 28 5.4. Travel While the work outlined in this SOW can be completed remotely, Speridian will offer optional travel and projected a budget of Twenty-five Thousand ($25,000) to cover an estimated 10 trips, which could be used throughout the course of the project, e.g. during Discovery, Training, Testing, Deployment, etc. Any such mutually agreed upon travel will be inclusive to this SOW and scheduled in advance. SECTION 6: MISCELLANEOUS The City and Speridian agree to cooperate in good faith to achieve completion of this SOW in a timely and professional manner. The City understands and agrees that Speridian's provision of the services may depend on completion of certain City tasks or adherence to City schedules within the City's control; consequently, the schedule for completion of the consulting services or any portion thereof may require adjustments or changes in the event such the City’s tasks or schedules change or are modified or are not completed as anticipated. Speridian shall bear no liability or otherwise be responsible for delays in the provision of consulting services or any portion thereof occasioned by the City’s failure timely to complete a City task or adhere to a City schedule. 303 Short Form Services Agreement [Rev:04/01/2024] 29 SECTION 7: SIGNATURE Any material change to the scope of work in this SOW will be documented with a change order. Any changes to the aforementioned fees will be negotiated at the time of the change request. IN WITNESS WHEREOF, the parties hereto have caused this Statement of Work to be signed by their duly authorized representatives. CITY OF SOUTH SAN FRANCISCO: SPERIDIAN TECHNOLOGIES, LLC: By: _____________________________ By:__________________________ City Manager Print Name: ___________________ Attest: Title: ________________________ ________________________________ City Clerk Company: _____________________ APPROVED AS TO FORM: Date: _________________________ ____________________________ City Attorney 304 Short Form Services Agreement [Rev:04/01/2024] 30 Appendix A – Change Order Process Change Order Process for Licensing and Permitting Solution Implementation Speridian’s Process outlines the comprehensive Change Order Process for the implementation of the Clariti Licensing and Permitting Solution for the City of South San Francisco. The process is designed to ensure that any changes to the project scope, deliverables, timelines, or costs are managed efficiently, transparently, and with minimal disruption to the project. This process aligns with industry best practices and is tailored to the specific requirements of the Clariti implementation. Purpose The primary objectives of this Change Order Process are to:  Maintain Clarity and Control: Ensure that any deviation from the original project plan is clearly defined, justified, and communicated.  Facilitate Informed Decision-Making: Provide a structured methodology to evaluate the impact, cost, schedule, and risk associated with proposed changes.  Minimize Disruption: Ensure that modifications are seamlessly integrated into the project lifecycle without compromising quality or delivery timelines.  Enhance Collaboration: Foster transparent communication and alignment between Speridian Technologies and the City’s stakeholders throughout the project. Definitions  Change Order (CO): A formal document that details any alterations to the project’s original scope, timeline, deliverables, or budget.  Request for Change (RFC): The initial proposal submitted by either party (City of South San Francisco or Speridian Technologies) requesting a modification to the current project plan.  Scope Change: Any alteration that affects the project’s defined deliverables, features, or outcomes.  Impact Analysis: A detailed assessment evaluating the effects of the proposed change on technical architecture, project schedule, cost, and overall risk. Change Order Process Steps Step 1: Identification & Documentation  Initiation: Any stakeholder (either from the City or Speridian Technologies) may identify a need for a change. This may arise from new business requirements, unforeseen technical constraints, regulatory updates, or integration challenges related to the Clariti Licensing and Permitting solution.  Documentation: The initiator completes the Change Request Form (CRF), providing a detailed description of the proposed change, its rationale, and the expected benefits. The form captures: o A unique Change Request ID o Detailed description of the change o Justification and strategic alignment with project objectives o Preliminary assessment of potential impacts on cost, schedule, and quality Step 2: Preliminary Assessment  Initial Review: The project management team reviews the submitted RFC to determine if it is complete and aligns with overall project objectives.  Categorization: Changes are categorized based on their potential impact (e.g., minor adjustments vs. major scope modifications). This categorization helps determine the depth of subsequent analyses. Step 3: Change Order Review Meeting  Scheduling a Meeting: A formal meeting is scheduled with key stakeholders, including project managers, business analysts, technical architects, quality assurance leads, and representatives from the City’s IT and business units.  Discussion: During the meeting, the details of the RFC are discussed in depth. Key points include: o The business need driving the change o Anticipated technical challenges and integration requirements (especially considering the Salesforce-based architecture of Clariti) o Impact on existing workflows and compliance with municipal regulations o Preliminary resource, budget, and timeline considerations Step 4: Detailed Impact Analysis  Technical Assessment: The Technical Architect and integration specialists conduct a thorough analysis to assess: o Impact on system architecture and existing customizations within Clariti o Implications for data migration, interface integrations, and security compliance o Required modifications to licensing and permitting workflows  Schedule & Cost Impact: The project management team, in collaboration with the financial analyst, assesses: o Adjustments needed in the project timeline o Additional resources required and potential cost overruns  Risk Assessment: A dedicated risk management team evaluates: o Potential risks introduced by the change o Mitigation strategies to minimize impact on project delivery 305 Short Form Services Agreement [Rev:04/01/2024] 31  Documentation: All findings are documented in an Impact Analysis Report, which is then circulated among all relevant stakeholders for review. Step 5: Approval Process  Review & Endorsement: The Impact Analysis Report is presented to the Change Control Board (CCB), which includes: o Senior representatives from Speridian Technologies o Designated City representatives with authority over project scope and budget  Decision Making: The CCB will approve, request modifications, or reject the change request based on: o Alignment with strategic objectives o Impact on project quality and timelines o Budgetary constraints  Formal Sign-off: If approved, the authorized signatories from both parties formally endorse the Change Order. The sign- off is documented, and the approved CO is assigned a unique identifier and version control for tracking. Step 6: Documentation & Integration  Change Order Document (COD): Once approved, a detailed Change Order Document is prepared, including: o Revised scope and deliverables o Updated project schedule and milestones o Budget adjustments and resource reallocation o Modified technical specifications and integration plans for the Clariti solution  SoW Amendment: The original Statement of Work is updated with the Change Order. All documents are version- controlled to ensure traceability.  Communication: A formal communication is sent to all stakeholders detailing the approved changes, updated timelines, and revised deliverables. Step 7: Implementation & Monitoring  Execution: The project team implements the changes according to the updated project plan. This may involve code modifications, reconfiguration of the Salesforce-based Clariti solution, or process changes.  Tracking: The updated project plan, including the changes, is tracked using our integrated project management tools (and potentially integrated with Salesforce collaboration tools). Key performance indicators (KPIs) are monitored to ensure that the implementation meets the expected outcomes.  Quality Assurance: The QA team conducts rigorous testing to validate that the change has been implemented correctly and does not adversely impact existing functionalities. Step 8: Post-Implementation Review  Review Meeting: Once the change has been implemented, a post-implementation review is conducted to: o Evaluate the effectiveness of the change o Verify that the project continues to meet quality and performance benchmarks o Identify any lessons learned to improve future change management processes  Documentation: The findings and any corrective actions are documented and shared with the Change Control Board for continuous process improvement. 5. Roles & Responsibilities  Project Manager (Speridian Technologies): Oversees the overall change management process, schedules review meetings, and ensures that all change orders are tracked and integrated into the project plan.  Business Analyst: Prepares the initial RFC, gathers detailed requirements, and assists in evaluating the business impact of proposed changes.  Technical Architect: Assesses the technical feasibility of changes, particularly the integration and customization implications on the Salesforce-based Clariti solution.  Quality Assurance Lead: Ensures that any changes meet quality standards through comprehensive testing and validation before and after implementation.  Financial Analyst: Evaluates the cost implications and ensures budget alignment for any approved change orders.  Change Control Board (CCB): A governance body comprising senior representatives from both Speridian Technologies and the City of South San Francisco. The CCB reviews and approves all significant change orders.  City Representative(s): Act as the liaison with City stakeholders, ensuring that any change aligns with municipal policies, regulatory requirements, and the City’s strategic objectives. 6. Tools & Documentation  Change Request Form (CRF): A standardized template used for initiating change requests. 306 Short Form Services Agreement [Rev:04/01/2024] 32  Impact Analysis Report: A comprehensive report detailing technical, financial, schedule, and risk impacts of the proposed change.  Change Order Document (COD): A formal document capturing all details of the approved change, including revisions to scope, schedule, and budget.  Project Management & Collaboration Tools: Speridian Technologies utilizes industry-standard tools integrated with Salesforce to manage, track, and report on change orders in real-time. This ensures complete transparency and traceability. 7. Continuous Improvement & Auditing  Process Audits: Regular audits will be conducted to ensure adherence to the Change Order Process and to identify opportunities for improvement.  Feedback Loop: Stakeholder feedback will be actively sought after each change order cycle, with lessons learned incorporated into future iterations of the process.  Documentation Repository: All change order-related documents are maintained in a secure, centralized repository with version control to facilitate historical tracking and audits. Conclusion Speridian Technologies’ comprehensive Change Order Process for the proposed Clariti solution implementation provides a robust framework for managing project modifications. This process not only ensures that all changes are thoroughly evaluated and approved by the appropriate authorities but also guarantees that the City of South San Francisco receives the highest level of service, quality, and transparency. By adhering to this process, we minimize project disruption and enhance overall project success, ensuring that our collaborative efforts yield a solution that fully meets your operational and strategic requirements. 307 Short Form Services Agreement [Rev:04/01/2024] 33 Appendix B – Data Conversion Speridian has vast experience in doing massive data conversions and migration projects, especially in similar implementations. Almost all implementations that Speridian delivered involved data conversion from legacy systems. From these experiences, Speridian has developed an end-to-end data migration methodology that incorporates best practices, tools, and accelerators to migrate or convert data from Legacy system(s) or source(s) to a desired target system. Data Conversion Plan - The detailed plan involved in data conversion will be articulated during this exercise. Please note that the process of finalizing this plan will be undertaken during the initial stages of the project implementation. The main items within this plan include:  Data Migration Strategy  Executive Summary  Data Migration Steps  Identify the Data to be migrated  Review of existing Data  Create Source to Target Mappings  Data Extraction  Create Transformations and Load Files  Prepare for Data Loads  Data Load Exercises  Data Validation and Testing  Data Remediation  System test plan  Final Cutover Plan Data Conversion Methodology Speridian has established a data migration methodology that utilizes best practices for the migration of legacy systems to the cloud. Planning: Perform initial analysis of the source system. Develop a detailed plan and data conversion strategy that outlines the conversion process and timeline, identifies potential risks, and assigns responsible team members. Preparation: Identify the structured and unstructured data (including volumetric) that needs to be converted. Create a data map of source data to the target system, including any transformations that need to take place. If necessary, generate a snapshot of the source data that is representative and can be utilized throughout the development process. Identify any potential data quality issues in the source system and address those to avoid complications in development. Quality review should determine potential duplicates, incomplete records, inconsistent formatting, or any missing data that could be problematic. Identify any potential data security concerns (PII data, etc.) that may require the use of encryption, access controls, or other security measures to prevent unauthorized access during the conversion. Development: Develop data pipelines (ETL) to perform the conversion utilizing the established source-to-target data mappings. Gather any necessary performance metrics through this process to establish estimates to complete full conversion. Tune the pipeline as necessary to minimize the impact on the conversion timeline. Unit test conversion using small data samples by evaluating data quality in the target system. Testing: Establish and execute a test plan against a larger data sample size to verify the data is converted to the target system accurately. Execution: Execute the data conversion pipeline to migrate the entire source data set to the target system. If the source system will operate in parallel with the target system for a period, this pipeline may need to be run several times to convert any delta in the source system to the target. Once completed, the established test plan will be executed against the entire data set to validate all data was correctly converted and accurately reflects the data mappings. 308 Short Form Services Agreement [Rev:04/01/2024] 34 The Data Conversion process is as follows: Run Conversion – We will process the extracted data, in the CDF, using conversion scripts and routines. Produce Error Reports – The data conversion processes will produce run reports containing statistical counts of records processed and any errors found programmatically in the extracted data. Errors will point out any missing or invalid data that could not be migrated automatically. This validation will allow our staff to assist in pinpointing the source of any errors, correcting the errors in the extract data files. We will rerun the validation as often as required until an acceptable validation report is achieved. Review and Validate Converted Data  We will load the data into a test instance and make it available for review. This step is performed iteratively until desired data quality is achieved and the conversion is ready for Production.  The City will document the plan for how the confirmation and validation that data has been converted from the legacy database to the Clariti system will be performed.  The City will review and confirm that values from the existing, legacy customer database are correctly mapped and converted to the Clariti database.  The City will review data within the test environment and report any missing or erroneous data so that it can be corrected before the next test conversion run. This step is performed iteratively until the desired data quality is achieved and the conversion is ready for User Acceptance Testing. Corrections – The corrections to extracts and the corrections to the conversion scripts will be performed iteratively until the desired data quality is achieved and the conversion is ready for User Acceptance Testing.  Correct Extracts – The City will perform any modifications or corrections to the extraction scripts and routines that are necessary such that reported errors may be corrected. This method of resolution is most often necessary when the legacy data needs to be cleaned or generally transformed so that it can be provided in the common data format and pass validation for conversion loads.  Correct Conversion Scripts – We will perform any modification or corrections to the conversion/load scripts and routines that are necessary such that reported errors may be corrected. This method of resolution is most often necessary when there is no identified issue with the cleanliness or format of the legacy data and it has been provided in the common-data format. Provide Updated Extract Files in CDF – The City will re-run the extraction scripts and routines and provide updated extraction files in the common data format. The repeat of the extraction process is performed so that any corrections made in the extraction scripts and routines may be realized and so that an updated, more recent set of data from the legacy database can be used for the next conversion run. This is performed iteratively until the desired data quality is achieved and the conversion is ready for User Acceptance Testing. Despite the rigorous reviews, validations, and corrections that are performed during the iterative Data Conversion Cycles, it is most common that additional corrections to either the extraction and/or the conversion scripts are needed due to issues identified during User Acceptance Testing (UAT). During the UAT cycles, the resolution of data 309 Short Form Services Agreement [Rev:04/01/2024] 35 conversion issues will be corrected in the same manner as performed during the Data Conversion Cycles; that is, per issue, corrections will be made in the extraction scripts by the City or they will occur in the conversion scripts by our team. The City will determine, due to the results of UAT, that the data conversion is approved for the Production conversion. Formal, written acceptance and approval from the business representative is obtained prior to the Production conversion. We will run the final Production data conversion, producing and providing any error reports resulting from the conversion. The City staff will review and approve the Production data for go-live. Roles and Responsibilities of Speridian vs. the City Speridian Responsibilities: 1. Define Data Migration  Engage with the City’s Subject Matter Experts (SMEs) to gather all necessary information for the data migration process, including the identification of critical data sets and legacy systems.  Develop a comprehensive, City-specific Data Conversion Plan that outlines the conversion methodology, approach for data extraction, data transformation, validation, and tools for conversion.  Design a data migration strategy tailored to the City's existing databases and specify the methods for data cleansing, removing duplicates, and how data will be shared between the new and legacy systems during operational periods (if necessary).  Review the initial migration assumptions, business rules/transformations, dependencies on other systems, and validation procedures, ensuring accuracy and alignment with the City’s needs. 2. Data Cleansing and Preparation  Identify and assess data quality issues within legacy systems and present a Data Quality Assessment Report with recommendations for resolving identified issues.  Perform data cleansing activities, removing duplicates and resolving quality issues before migration to ensure a smooth data transition. 3. Data Mapping and Execution  Map legacy data fields to the new ELM system fields, ensuring alignment with the City's requirements.  Use Extract, Transform, and Load (ETL) tools to carry out the actual data conversion, ensuring compliance with the defined data transformation rules.  Test and validate converted data through mock migrations to confirm the successful data transfer, providing detailed test results for review. 4. Mock Migrations and Testing  Conduct multiple mock migrations, dry runs, and tests to validate data conversion methods. This includes verifying record count and financial reconciliation between the source and new systems.  Provide a detailed report on test conversion results, identifying any issues with data mapping, transformation, or inconsistencies.  Manage error handling during the migration process, resolving issues in accordance with pre- defined Service Level Agreements (SLAs). 5. Post-Migration Support  Provide regular reports to the City on the progress of data conversion, highlighting any issues, and tracking them until resolved.  Conduct end-to-end data validation post-migration to ensure data integrity across all phases.  Deliver final documentation on the migration process, including the data dictionary, ETL tools used, and conversion methods. Ensure the City has a clear access strategy for non-migrated data. 310 Short Form Services Agreement [Rev:04/01/2024] 36 City’s Responsibilities: 1.SME Collaboration o Designate Subject Matter Experts (SMEs) to work closely with Speridian’s team in gathering inputs for the Data Conversion Plan, ensuring all legacy systems are properly documented and understood. o Assist Speridian in reviewing legacy data and finalizing the scope of data migration, ensuring that all necessary business rules and transformations are well defined. o This process starts during the discovery phase and continues until all the data is mapped and validated. This typically takes bi-weekly meetings for 2 to 3 months. 2.Data Ownership and Validation o Provide Speridian with access to the legacy systems and databases needed for data migration and ensure data integrity. o Review and approve the validation scenarios provided by Speridian, including record count verification and financial reconciliations between the legacy and new systems. o Collaborate in the data mapping process, reviewing the mappings created by Speridian and ensuring they align with the City’s data structure. 3.Data Cleansing Support o Provide insight into any known data quality issues within legacy systems and assist in the data cleansing process. o If necessary, provide resources or tools to assist in the data cleansing and preparation process. 4.Testing and Feedback o Review and validate the results of mock migrations performed by Speridian, providing feedback and approval to move forward with the final data conversion. o Validate and approve the final data quality after migration, ensuring that all requirements have been met before going live with the new system. o This process takes several months to complete. 5.Ongoing Communication and Review o Review progress reports provided by Speridian, addressing any concerns or issues, and provide timely feedback to ensure project alignment. o Provide final sign-off on key deliverables, including the Data Conversion Plan, Quality Assessment Report, and Data Mapping results. Anticipated work sessions with City Staff to validate and test the migration. Review the mapping documents After data is loaded in a sandbox, City staff will review the data, and test updating migrated records Data Migration – Iterations Initial Test loads will be done in sandboxes to validate processes and field mapping. These are typically done with sample sets of data starting with a limited amount and increasing the amount for each load. Full mock runs will be done in the UAT sandbox. The city will review the data in UAT. The number of full loads will be determined after an analysis of the data and the data migration plan. 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Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-9 Agenda Date:2/26/2025 Version:1 Item #:10b. Resolution authorizing a five-year agreement with Clariti Cloud Inc.for the purchase of Clariti Enterprise Software subscription licenses and support for the City’s new community development permitting System in the amount of $1,065,863 plus a 15%contingency in the amount of $23,404 for a total not to exceed amount of $1,089,267,authorizing the City Manager to execute the agreement, and approving Budget Amendment Number 25-045. WHEREAS,the City’s Community Development Permitting System which supports multiple City departments has been in place for over twenty years; and WHEREAS,the current system lacks modern features,has recently experienced issues and has become difficult to acquire support for; and WHEREAS,the City partnered with an experienced Enterprise Resource Planning (ERP)Consultant,Plante Moran,to seek a vendor for the City’s new ERP System; and WHEREAS,a Request for Proposal was posted to OpenGov,eight responses were received,a Selection Committee composed of City staff selected Clariti Cloud Inc., with Speridian Technologies as their implementation partner; and WHEREAS,Clariti Software is a cloud-based permitting solution providing modern technology to improve permitting process efficiencies; and WHEREAS,Clariti Cloud Inc.will provide 60 enhanced licenses,40 contractor licenses,ESRI and Bluebeam integration licenses, 3 admin licenses, a full sandbox environment and Salesforce shield for enhanced cybersecurity; and WHEREAS,Clariti will provide Premiere Support post implementation which includes support for all packages and code not developed by or managed by Clariti; and WHEREAS, Year 1 costs include $156,028 for Clariti Enterprise licenses and a 15% contingency of $23,404.20; and WHEREAS,Clariti support and licenses will increase 5%annually for a total 5-year cost of $1,089,267 which includes City of South San Francisco Printed on 2/27/2025Page 1 of 2 powered by Legistar™321 File #:25-9 Agenda Date:2/26/2025 Version:1 Item #:10b. the 15% contingency; and WHEREAS,subscription costs and ongoing expenses in subsequent years will be covered by the Permitting Technology Fee Account (Account No.270-16110-5005),should additional funding be required,the Information Technology Department will submit a request during the normal annual budget process. NOW,THERFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby take the following actions: 1.Approves a Professional Services Agreement with Clariti Cloud Inc.,in the amount of $1,065,863 plus a 15% contingency in the amount of $23,404 for a total not to exceed amount of $1,089,267,a copy of which is attached hereto and incorporated herein as Exhibit A. 2.Authorizes the City Manager to execute the Professional Services Agreements with Clariti Cloud Inc.,in substantially the same form as Exhibit A,subject to approval as to form by the City Attorney,and to take any other action for the purposes of carrying out the intent of this resolution that do not materially increase the City’s obligations. 3.Approves Budget Amendment Number 25-045 to amend the Information Technology Department’s FY 2024-25 Operating Budget. ***** City of South San Francisco Printed on 2/27/2025Page 2 of 2 powered by Legistar™322 1 CLARITI CLOUD INC. SOFTWARE AGREEMENT THIS SOFTWARE AGREEMENT (the “Agreement”) is made between CLARITI CLOUD INC., of 422 Richards St, Suite 170, Vancouver, BC, V6B 2Z4 (“CLARITI”) and the City of South San Francisco (the “Customer”), and is effective as of the effective date specified in the first Order (defined in Section 1.1) made between the parties (the “Effective Date”). Unless otherwise defined herein, capitalized terms used in this Agreement have the meanings set out in Section 14. NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: (A) 1.INTRODUCTION 1.1 Orders. CLARITI owns and operates CLARITI, a proprietary, modular, web-based software solution for governments (the “CLARITI Platform”), accessible through the Apex Platform™ online platform (the “Apex Platform”) operated by Salesforce.com Inc. (“Salesforce.com”). The details of Customer’s access to and use of the CLARITI Platform, including the number of authorized Users (defined in Sec tion 4.1), will be specified in purchase orders sent from the Customer to CLARITI from time to time in such form approved by CLARITI (each an “Order”), which are governed by and form part of this Agreement. 1.2 SFDC Agreement. Customer’s access to and use of the Services will depend on the Apex Platform (also referred to as an “Org”), which is operated and controlled solely by Salesforce.com, and is subject to the Customer’s acceptance of the Salesforce.com End Us er Subscription Agreement, attached hereto as Exhibit “A”, as may be amended by Salesforce.com in accordance with its terms (collectively the “SFDC Agreement”) and which is incorporated by reference as part of this Agreement. By executing this Agreement, Customer acknowledges and signifies to CLARITI and Salesforce.com that Customer has understood and agreed to the SFDC Agreement. To the extent of any inconsis tency or conflict between this Agreement and the SFDC Agreement, then this Agreement will take priority and govern regarding Customer’s access to and use of the CLARITI Platform and the relationship between Customer and CLARITI, and the SFDC Agreements will take priority and govern regarding Customer’s access to and use of the Apex Platform and the relationship between Customer and Salesforce.com. 2.TERM AND SERVICES 2.1 Term of Agreement and Orders. Unless terminated earlier by either party pursuant to this Agreement, the initial Term of this Agreement will commence on the Effective Date and will remain in effect for the period outlined in the first Order made betwe en the parties (the “Initial Term”). This Agreement will automatically renew for additional one (1) year periods (each a “Renewal Term”), unless: (a) expressly stated otherwise in an Order; (b) terminated earlier pursuant to this Agreement; or (c) either party gives notice of non-renewal to the other party by no later than ninety (90) days before the end of the Initial Term or the then -current Renewal Term. Collectively, the Initial Term and all Renewal Terms are referred to collectively as the “Term”. The term of each Order will commence on the effective date specified on the Order and expire on the expiration date specified in the Order, unless terminated earlier pursuant to this Agreement or the terms of the Order. Any Customer request for changes to the Order quantity must be submitted at least thirty (30) days before renewal. Each Order will automatically renew for add itional one (1) year periods at the list price and quantity in effect at the time of renewal unless: (i) the Order is terminated e arlier pursuant to this Agreement; (ii) either party gives notice of non-renewal to the other party by no later than ninety (90) days before the end of the then-current term of the Order; or (iii) the Order expressly states that it will not automatically renew. 2.2 SAAS Services. Subject to the terms and conditions of this Agreement, CLARITI will use commercially reasonable efforts to provide the following services (collectively, the “SAAS Services”) to the Customer during the Term: (a) the CLARITI Platform modules specified in valid and subsisting Orders; (b) online training and technical support materials for those CLARITI Platform modules; and (c) the applicable support services related to the Support Program purchased by the Customer as more particularly described in Section 2.4 hereof (the “Support Services”). 2.3 Changes to Services. The Customer may request, and CLARITI may in its discretion provide, an upgrade or downgrade in the level of SAAS Services, and the applicable Services may be amended, modified or supplemented pursuant to such request with mutual cons ent and in a written form satisfactory to CLARITI (a “Change Order”). Change Orders may require changes in the applicable fees payable by the Customer, and any such changes will be specified in the Change Order and payable by the Customer in accordance with the terms of the Ch ange Order. Notwithstanding anything in this Agreement: (a) CLARITI may in its discretion change the Services from time to time, provided such any such change does not diminish the functionality of the Services on which the Customer materially relies; and (b) Salesforce.com ma y make changes to the Apex Platform that may impact the Services. 2.4 Clariti Customer Support Services Program. The Customer shall select the applicable Support Services by choosing the relevant Support Program, which will be operative for the Initial Term or any Renewal Term, as applicable. Customer must provide written notice to CLARITI of the selected Support Program no later than ninety (90) days before the end of the Initial Term or the then-current Renewal Term, failing which, the Support Services applicable to the Support Program last selected by the Customer shall automatically continue to govern for the subsequent Renewal Term. Subject to the payment of the corresponding SAAS Fees thereto, CLARITI shall provide the applicable Support Services for the applicable Support Program to Customer regarding the use and operation of the CLARITI Platform that was configured or developed by CLARITI or its Authorized Designee (as hereinafter defined) pursuant to this Agreement. In con nection with this Section 2.4, the Parties agree that CLARITI’s third party designee may, from time to time, configure or develop aspects of the CLARITI Platform at the written request or direction of CLARITI, as a system integrator for CLARITI (“Authorized Designee”). Notwithstanding any other term hereof, the terms and conditions of the applicable Support Services including but not limited to support service hours and availability, service levels targets and severity levels are outlined in the attached Exhibit “B. 2.5 Security Breach Notification and Reporting. CLARITI shall have policies and procedures in place for the effective management of Security Breaches, as defined below, which shall be made available to the Customer upon request. In the event of any actual security breach or reasonable belief of an actual security breach CLARITI either suffers or learns of that either compromises or could compromise any Customer Data within CLARITI’s possession or control (a “Security Breach”), CLARITI shall notify the Customer within 48 hours of being notified by 323 2 CLARITI CLOUD INC. Salesforce.com. Real-time access to data center statuses can be found at https://trust.salesforce.com or any successor URL provided by or through CLARITI from time to time. Upon receipt of notice as aforesaid, CLARITI shall immediately commence an investigation to determine the nature and extent of the Security Breach, and use commercially reasonable efforts to contain the incident and stop the unauthorized access, recover records, sh ut down the system that was breached, revoke access and/or correct weaknesses in physical security. In connection with the foregoing, CLARITI shall repo rt to the Customer the following with respect to any such Security Breach: 3. the nature of the Security Breach; 4. the City data used or disclosed; 5. who made the unauthorized use or received the unauthorized disclosure; 6. what CLARITI has done or shall do to mitigate any deleterious effect of the unauthorized use or disclosure; and 7. what corrective action CLARITI has taken or shall take to prevent future similar unauthorized use or disclosure. CLARITI sha ll provide such other information, including a written report, as reasonably requested by the Customer. Consultant shall analyze and document the incident and provide all notices required by applicable law. 7.1 8. FEES AND PAYMENT TERMS 8.1 SAAS Fees. The Customer will pay to CLARITI the fees for the SAAS Services (the “SAAS Fees”) upfront annually, and in accordance with the payment instructions detailed in each Order or Change Order (as applicable). Unless otherwise expressly provided in an Order or Change Order, any SAAS Services added during a billing period will be subject to payment of SAAS Fees for a minimum of 12 months. All SAAS Fees will be based upon the total quantity of SAAS Services specified in applicable Orders and Change Orders, whether or not the corresponding SAAS Services are actively used during the billing period. SAAS Fees payable under this Agreement are: (i) non-refundable; and (ii) exclusive of any and all taxes, withholdings and other levies and imposts applicable thereon (“Taxes”), and such Taxes will be invoiced together with the SAAS Fees, unless Customer is exempt from such Taxes. Unless otherwise expressly set out in an Order or Change Order (as applicable), al l invoices for the SAAS Services are payable thirty (30) days after delivery. CLARITI reserves the right to change the SAAS Fees with respect to existing service levels on an annual basis, at the end of the Initial Term or the then -current Renewal Term, upon at least thirty (30) days prior written notice to Customer (which may be sent by email). 8.2 Failure of Payment. Without limiting any other remedy available to CLARITI, in the event that any of the Customer’s payment obligations are overdue and outstanding by fifteen (15) days or more, CLARITI may, in its discretion: (a) terminate this Agreement immediately upon notice to the Customer; and/or (b) suspend its obligations to the Customer relating to the SAAS Services until such time as all amounts due and owing under this Agreement are paid in full. 8.3 GST/HST Registration. The Customer hereby declares, represents, and warrants to CLARITI that it is not a registered entity under applicable goods and services tax and for goods and services tax and harmonized sales tax or other similar purposes in Canada (“GST/HST”), nor is it required to be registered for GST/HST under laws applicable in Canada . Should the Customer’s tax status change or should GST/HST related obligations or other similar taxes be payable by or on account of the Customer as a result of the transactions contemplated hereby, Customer agrees to provide accurate and updated information with respect thereto including, inter alia, regarding their tax registration status, to CLARITI upon request. Customer agrees to indemnify and hold harmless CLARITI from and against any claims, penalties, or liabilities arising from the Customer's failure to accurately declare their tax registration status or to properly pay or remit any taxes required as aforesaid including, without limitation, relating to any assessment of GST/HST made against CLARITI in connection with the tr ansactions described under this Agreement. Customer covenants and agrees to pay any and all such amounts contemplated or arising in relation to the foregoing provisions of this Section, including interest and penalties and any other related costs of CLARITI , if any, upon written re quest by CLARITI. 9. USE OF SAAS SERVICES 9.1 Grant. Subject to the terms and conditions of this Agreement, CLARITI hereby grants to the Customer a limited, non -exclusive, non- transferable, non-sub-licensable right to access and use the SAAS Services during the Term for its internal business purposes through its authorized representatives (each a “User”) with a valid and subsisting account (each an “Account”) and username and password issued by or on behalf of CLARITI (collectively, “Codes”). Customer will appoint and authorize one or more Users to appoint other Users and administer Customer’s use of the SAAS Services. Customer will not authorize more Users than the number of Users specified in an Order or a Change Order , as applicable. Customer is fully responsible and liable for, and bears all risks relating to, all use of the SAAS Services by Users and all acts or omissions by Users and will ensure that all Users comply with the terms of this Agreement. 9.2 Accounts/Codes. Accounts and Codes are specific to the User for whom they are issued. Customer will ensure that all Users keep their Codes secure and confidential at all times and not permit any other person to use their Account or Codes, and immediately not ify CLARITI if they suspect that any Account or Code has become known to or used by any unauthorized person. Customer is responsible for the secu rity of Customer Codes and use of Customer Codes and Customer Accounts. If CLARITI, in its discretion, considers a Code to be insecure or to have been used inappropriately, then CLARITI may immediately cancel the Code without notice to Customer and the affected User. Codes may not prevent unauthorized access to Customer Data or other information that Customer and Users may use in connection with the SAAS Services. CLARITI is under no obligation to verify the actual identity or authority of the User of any Codes, Accounts or the SAAS Services, and i s not responsible or liable for unauthorized access to the SAAS Services or any unauthorized or alteration, theft or destruction of any information contained therein through accident, fraudulent means or devices, or any other method, unless it is the direct result of CLARITI’s gross neglige nce. 9.3 Admin User License. The SAAS Services require a minimum of one (1) Admin User License to be quoted and purchased by the Customer, in addition to a minimum of one (1) Admin User License to be purchased for every tranche of 50 Platform User Licens es purchased. 324 3 CLARITI CLOUD INC. 9.4 Full Sandbox. The SAAS Services require one (1) full Salesforce sandbox (the “Full Sandbox”) to be quoted and purchased by the Customer for the purposes of receiving ongoing CLARITI Platform updates. The Full Sandbox will be refreshed to match the Sale sforce Production Org on a quarterly basis. The Full Sandbox may be used by other parties and for other purposes with the understanding that they are aware and responsible for preserving any of their modifications, as the quarterly sandbox refresh will remove those changes to match th e Production Org. 9.5 Developer Sandbox. Subject to Customer's payment of the corresponding SAAS Fees or other amounts payable thereto, and provided that Customer maintains an active Enterprise Edition subscription hereunder, Customer will receive, during the Term, 25 Developer Sandboxes with its Enterprise Edition subscription. 9.6 Customer Community Services. Customer understands that for certain SAAS Services identified as Customer Community or Community Plus Services on an Order or any Change Order (as applicable), if Customer User logins in the applicable Org exceeds the Permitted Number of Monthly Logins (as described in the Order or Change Order) in each of four consecutive calendar months, the Custome r will be charged 1.5 times the per-Login price (based on the “Monthly/Unit Price” specified in the Order or Change Order) for each excess Customer User login in such fourth month and in each consecutive month thereafter in which the aggregate number of Customer User logins in the Org exceeds the Permitted Number of Monthly Logins. Such additional fees will be charged to Customer monthly in arrears. Unused logins are forfeited at the end of each month and do not roll over to subsequent months. The beginning and end of each calendar month will conform to U.S. Pacific Time. 9.7 Audit. CLARITI may audit use of SAAS Services through the CLARITI Platform and the Apex Platform. Should any audit reveal any unauthorized use of SAAS Services, Customer agrees to pay to CLARITI, within thirty (30) days of CLARITI's notice of the audi t results, CLARITI’S then-current pricing for the applicable SAAS Services showing unauthorized use (taken as a group), beginning with the date of the first violation through the period of unauthorized use (the “True Up Payment”). Upon payment of the True Up Payment, all SAAS Services showing unauthorized use will be converted into compliant SAAS Services and invoiced at CLARITI's then -current list pricing for the remainder of the Term. 9.8 Restrictions. Except as expressly permitted by this Agreement, the Customer will not, nor will it allow any User to, directly or indirectly: (a) copy, modify or create derivative works or improvements of the SAAS Services; (b) rent, lease, lend, sell, su blicense, assign, distribute, publish, transfer or otherwise make available the SAAS Services to any person; (c) reverse engineer, disassemble, decompile, decode, adapt or otherwise attempt to derive or gain access to the source code of the SAAS Services or any part th ereof; (d) bypass or breach any security measures used by the SAAS Services; (e) input, upload, transmit or otherwise provide to or through the SAAS Services any info rmation or materials that are unlawful or injurious, or contain, transmit or activate any virus, trojan horse, worm, backdoor, malware or other malicious computer code; (f) transmit, or otherwise export the SAAS Services or underlying information or technology; (g) damage, destroy, disrupt, di sable, impair, interfere with or otherwise impede or harm in any manner the SAAS Services; (h) remove, delete, alter or obscure any trade -marks, specifications, warranties or disclaimers, or any copyright, trade-mark, patent or other intellectual property or proprietary rights notices from the SAAS Services; (i) provide any usernames, passwords or other information which would permit access to the SAAS Services to any person who does not have authorized access from CLARITI; (j) send spam or otherwise duplicative or unsolicited messages prohibited by applicable law; (k) to interfere with or disrupt the integrity or performance of the SAAS Services or the Apex Platform or the data contained therein; or (l) otherwise access or use the SAAS Services beyond the scope of the authorization expressly granted in this Agreement. 10. PROPRIETARY RIGHTS 10.1 Rights Reserved. CLARITI is and will remain the sole and exclusive owner of the Services, the CLARITI Platform and the CLARITI Marks, including without limitation any updates, modifications, customizations or derivative works thereof. Salesforce.com is and will remain the sole and exclusive owner of the Apex Platform and all related content, software and technologies. Except for the rights and l icenses expressly granted in this Agreement, neither party grants to the other party any Intellectual Property Rights under this Agreement, and all such rights, title and interests are hereby retained and reserved. 10.2 Feedback. The Customer hereby grants to CLARITI a worldwide, royalty-free, transferable, sublicensable, irrevocable, perpetual, unrestricted license to use or incorporate into the Services any suggestions, enhancement requests, recommendations or other feedback provided by the Customer or its Users relating to the Services. For certainty, CLARITI will have no obligation to modify the Services to implement any suggestions, recommendations or other feedback provided by the Customer or its Users. Furthermore, for the purposes of improving the CLARITI Platform: (a) Access to Personnel. Customer will make available to CLARITI’s authorized representatives the personnel from the Customer’s leadership, IT, and user groups at CLARITI’s request with reasonable notice to provide feedback on the Services in the form o f surveys, phone calls, video and face to face meetings. (b) Integration – Existing Salesforce Apps and Org. For the purposes of improving the Services’ integration into a Customer’s existing Salesforce Org with existing applications, within three (3) months of the initial order of any Services, the Customer or CLAR ITI partner will refresh the Full Sandbox provided in Section 3.1(a) to match production, install the applicable Services in the refreshed Org, test business critical processes, resolve any conflicts, and then move CLARITI assets into the production environment. The CLARITI assets will be unconfigured. 11. CONFIDENTIALITY 11.1 Obligation. Receiving Party hereby acknowledges that the Disclosing Party’s Confidential Information is an asset of considerable value, the unauthorized use or disclosure of which would be damaging. Receiving Party will, during and subsequent to the Term: (a) k eep the Confidential Information of the Disclosing Party confidential and use such Confidential Information solely for the purposes of exercising its rights and performing its obligations under this Agreement; (b) not directly, or indirectly, without authorization from the Disclosing Party reveal, report, publish, disclose or transfer such Confidential Information to any third party; (c) utilize procedures constituting a high degree of care to maintain the security of such Confidential Information and in no event less than a reasonable standard of care under the circumstances; and (d) disclose such Confidential Information to its employees and contractors, solely on a need-to-know basis as reasonably required under this Agreement, provided that, any access or disclosure to the Disclosing Party’s Confidential Information that is granted by the Receiving Party to its employees and contractors will first require the Receiving Party to enter into a written agreement with each such employee and contractor t hat contains confidentiality and non-use obligations that are at least as protective as the provisions hereof. For certainty, and notwithstanding the foregoing, 325 4 CLARITI CLOUD INC. Customer acknowledges and agrees that CLARITI may disclose Customer’s Confidential Information to Salesforce.com solely to th e extent necessary to provide the Services in accordance with this Agreement. 11.2 Legal Disclosure. If a Receiving Party is required by law or court order to disclose any Confidential Information of the Disclosing Party, such Receiving Party will: (a) first notify the Disclosing Party of same in writing and without delay; and (b) cooperate with the Disclosing Party, and use its own best efforts, to limit any such disclosure to the minimum disclosure necessary to comply with such law or court order. 11.3 Return of Confidential Information. Subject to the terms of this Agreement, Receiving Party will return or irretrievably destroy the Confidential Information of the Disclosing Party within thirty (30) days after such request from the Disclosing Party. If req uested by the Disclosing Party, the Receiving Party will provide a statutory declaration certifying the return or destruction (as applicable) within five (5) d ays thereafter. 11.4 Injunctive Relief. Each party acknowledges and agrees that should it breach its obligations of non-disclosure under this Section 6, the other party may suffer harm which may not be adequately compensated by monetary damages. In such event, the non -breaching party may, in addition to any other remedy available in law or equity, seek specific performance and injunctive or other equitable relief without bond or proof of damages. 12. CUSTOMER DATA 12.1 Ownership of Customer Data. As between CLARITI and the Customer, the Customer is and will remain the sole and exclusive owner of all Customer Data. 12.2 Consent and License of Customer Data. The Services may require that CLARITI and Salesforce.com access, use, process and transmit Customer Data, and certain modules of the SAAS Services or additional functionalities may result in Customer Data being trans mitted from the Apex Platform to other computer systems. Customer authorizes and consents to such use of Customer Data by CLARITI and Salesforce.com, and hereby grants to CLARITI and Salesforce.com a non-exclusive, royalty free, world-wide right and license during the Term to access, copy, process and otherwise use Customer Data as may be required to provide and improve the Services, perform CLARITI’s obligations under this Agreement or to create Anonymized Data. For certainty, CLARITI will be the sole and exclusive owner of all Anonymized Dat a. 12.3 Storage/Return of Customer Data. Customer Data is stored by Salesforce.com in the Apex Platform and is subject to the SFDC Agreements. At any time upon request by Customer during the Term, and within thirty (30) days after the end of the Term, CLAR ITI will request that Salesforce.com return all Customer Data in the Apex Platform to Customer in accordance with SFDC Agreements. Notwithstanding anything in this Agreement, CLARITI and Salesforce.com are not responsible for the privacy, security or integrity of Customer Data tha t is transmitted outside the Apex Platform. 12.4 Customer Data Disclaimer. Customer Data will be disclosed to Salesforce.com as a result of the Customer’s use of the SAAS Services. CLARITI has no control over, or any responsibility for, Salesforce.com’s collection, use, storage or disclosure of Customer D ata. Except as otherwise provided in this Agreement, CLARITI makes no representation, warranty, condition or guarantee of any nature or kind whatso ever, whether express, implied or statutory, or arising from custom or trade usage or by any course of deal ing or course of performance, regarding Customer Data, and disclaims any and all responsibility and liability for Customer Data to the fullest extent permitted by law. 12.5 Personal Information. For certainty, CLARITI’s processing of Customer Data pursuant to this Agreement will not involve the use of Personal Information. 13. REPRESENTATIONS, WARRANTIES AND COVENANTS 13.1 Customer. Customer represents, warrants and covenants to CLARITI that now and at all times during the Term: (a) Customer has the right, power, capacity and authority to enter into and perform its obligations under this Agreement and to grant the licenses , authorizations and permissions set forth in this Agreement; (b) the Customer will ensure that it has obtained all necessary consents relating to Customer Data prior to making any such data available under this Agreement; (c) the provision of any Customer Data to CLARITI and the use of such Customer Data by CLARITI for the purposes described in this Agreement does not and will not violate or infringe the rights of any person; (d) all information provided by Customer to CLARITI in an Order or Change Order is true, accurate, current, and complete; and (e) the Customer will have sole responsibility for connectivity between the Customer Systems and the internet and the security of the Customer’s link to the SAAS Services. 13.2 CLARITI. CLARITI represents, warrants and covenants to Customer that now and at all times during the Term: (a) CLARITI has the corporate power, capacity and authority to enter into this Agreement, and (b) the Services will not infringe, or constitute an infringement or misappropriation of, any Intellectual Property Rights of any third party. CLARITI warrants to Customer that it will repair an y functionality that was configured or developed by CLARITI pursuant to this Agreement and that has unexpectedly stopped working, all in accordance with the terms of the applicable Support Services described in the attached as Exhibit B, provided that: (i) defects in functionality can only be diagnosed by CLARITI; (ii) CLARITI is not required to repair any configuration or development performed by a non -CLARITI entity and any functionality related to non-CLARITI payment processing (iii) the Customer is up to date on the latest CLARITI managed package release updates; (iv) the Customer is currently in an active Term and paying for all Services; and (v) Customer agrees (A) that their technical staff or system integrator staff are responsible for performing appropriate due diligence and testing of new CLARITI releases in a sandbox or pre-production environment prior to deploying these releases to the production environment, and (B) CLARITI is not required to repair issues that arise due to not performing appropriate due diligence and testing. 14. TERMINATION AND SUSPENSION 14.1 Termination for Cause. Either party may terminate this Agreement immediately upon notice if the other party fails to correct a material breach of its obligations under this Agreement within thirty (30) days after receipt by such other party of written notificat ion from the notifying party of such material breach. This Agreement will automatically and immediately terminate if Customer’s access to and use of the Apex Platform is prohibited by Salesforce.com. 14.2 Effect of Termination. Upon termination or expiry of this Agreement for any reason pursuant to this Agreement: (a) all Orders in effect will immediately terminate; (b) CLARITI will deliver to the Customer a final statement of account and/or invoice for fees and charges accrued 326 5 CLARITI CLOUD INC. up to and including the date of termination or expiry, and Customer will promptly pay all such outstanding fees and charges; and (c) any provision of this Agreement that imposes an obligation after termination or expiry of this Agreement will survive such termination or expiry, including without limitation, Sections: 3, 5, 6, 7 and 9 – 13 (inclusive). 14.3 Suspension of Services. CLARITI may suspend, terminate or limit, in CLARITI’s discretion, Customer’s (or any of its Users’) access to or use of the Services, or any part of it, with reasonable notice in order to: (a) prevent damage to, or degradation of th e integrity of, CLARITI Systems or Customer Systems; or (b) comply with any law, regulation, court order or other governmental request or order. CLAR ITI will use commercially reasonable efforts to notify Customer of any such limitation, suspension or termination action as soon as reasonably practicable. In the event of a limitation or suspension, CLARITI will restore Customer’s access to the Services when CLARITI determines the e vent has been resolved. Nothing in this Agreement will limit CLARITI’s right to take any action or invoke remedies or will act as a waiver of CLARITI’s rights in any way with respect to any of the foregoing activities. Unless found to be done in bad faith, no such suspension will be a breach of this Agreement by CLARITI, entitle Customer to a refund or suspension of fees, or give rise to any liability by CLARITI to Customer or any other person. (B) INDEMNITY 14.4 Customer. Customer will defend, indemnify, and save and hold harmless CLARITI and its directors, officers, and personnel from and against all third-party claims, demands, actions, causes of action, damage, loss, suits, proceedings, costs, liabilities, expenses an d charges arising from, connected with, or relating to: (a) Customer’s use of the Services and the Apex Platform; or (b) any actual or alleged negligence, willful misconduct or breach of this Agreement by Customer or any other person for whom Customer is u nder this Agreement or in law responsible. Customer will assist and co-operate as fully as reasonably required by CLARITI in the defence of all third-party claims and third-party proceedings. 14.5 CLARITI. CLARITI will defend, indemnify, and save and hold harmless Customer and its personnel and representatives from and against all third-party claims, demands, actions, causes of action, damage, loss, suits, proceedings, costs, liabilities, expenses and cha rges arising from, connected with, or relating to: (a) any actual gross negligence, willful misconduct or material breach of this Agreement by CLARITI or any other person for whom CLARITI is under this Agreement or in law responsible; or (b) allegations th at the Services infringe or misappropriate any Intellectual Property Rights of a third-party, except to the extent resulting from (i) Customer’s modification of the Services, or combination by Customer of the Services with other third-party products or services, if the Services would not have been infringing but for such modification or combination, (ii) Customer’s use of the Services in a manner not authorized herein or for which it was not designed, (iii) Cu stomer’s failure to use an updated, non-infringing version of the applicable intellectual property to the extent Customer was notified that the update cured an infringement, or (iv) changes to the Services made by CLARITI at the direction of the Customer. CLARITI will assist and co -operate as fully as reasonably required by Customer in the defence of all third-party claims and third-party proceedings. 14.6 Possible Infringement. If CLARITI becomes aware of an allegation that the Services infringe a third party’s Intellectual Property Rights, then CLARITI may: (a) obtain the right for the Customer, at CLARITI’S expense, to continue using the Services; (b) provide a non-infringing functionally equivalent replacement for the Services to the Customer; or (c) modify the Services so that they no longer infri nge such third party’s Intellectual Property Rights. 15. DISCLAIMER (C) EXCEPT FOR THE EXPRESS REPRESENTATIONS AND WARRANTIES PROVIDED IN THIS AGREEMENT, THE SAAS SERVICES AND THE CLARITI PLATFORM ARE PROVIDED “AS-IS”, AND CLARITI HEREBY DISCLAIMS ANY AND ALL GUARANTEES, REPRESENTATIONS, CONDITIONS AND WARRANTIES REGARDING THE SAAS SERVICES AND THE CLARITI PLATFORM, WHETHER IMPLIED OR STATUTORY, ORAL OR OTHERWISE, ARISING UNDER ANY LAW OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY GUARANTEES, REPRESENTATIONS, CONDITIONS AND WARRANTIES WITH RESPECT TO ACCURACY; CAPACITY; COMPLETENESS; DELAYS; DURABILITY; SECURITY; FITNESS FOR A PARTICULAR PURPOSE; LACK OF VIRUSES OR OTHER HARMFUL COMPONENT, ERRORS, INTERRUPTED SERVICE; MERCHANTABILITY; NON-INFRINGEMENT; PERFORMANCE; QUALITY; RESULTS; SUITABILITY; TIMELINESS; TITLE; OR WORKMANLIKE EFFORT. THE SERVICES AND THE APEX PLATFORM MAY BE AFFECTED BY NUMEROUS FACTORS BEYOND CLARITI’S CONTROL. SECURITY AND PRIVACY RISKS CANNOT BE ELIMINATED. EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, ACCESS AND USE OF THE SERVICES IS AT THE CUSTOMER’S SOLE RISK. NOTWITHSTANDING ANYTHING IN THIS AGREEMENT, CLARITI HEREBY DISCLAIMS ANY AND ALL LIABILITY THAT MAY ARISE IN CONNECTION WITH THIRD-PARTY SOFTWARE OR MATERIALS AND THEIR USE OR INCLUSION IN OR WITH THE SERVICES, INCLUDING WITHOUT LIMITATION THE APEX PLATFORM AND SALESFORCE.COM, AND ANY CHANGES MADE BY SALESFORCE.COM TO THE APEX PLATFORM THAT MAY IMPACT THE SERVICES. (D) THIS SECTION WILL APPLY TO THE FULLEST EXTENT PERMITTED BY LAW. (E) LIABILITY LIMITATION (F) NOTWITHSTANDING ANYTHING IN THIS AGREEMENT, CLARITI’S MAXIMUM LIABILITY TO THE CUSTOMER UNDER THIS AGREEMENT WILL NOT EXCEED THE AGGREGATE AMOUNT OF SAAS FEES PAID BY THE CUSTOMER TO CLARITI DURING THE TWENTY FOUR (24) MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM. (G) NOTWITHSTANDING ANYTHING IN THIS AGREEMENT, CLARITI WILL NOT BE LIABLE FOR ANY INDIRECT, PUNITIVE, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THIS AGREEMENT (INCLUDING, WITHOUT LIMITATION, LOSS OF BUSINESS, REVENUE, PROFITS, GOODWILL, USE OR OTHER ECONOMIC ADVANTAGE) HOWEVER THEY ARISE, WHETHER IN BREACH OF CONTRACT, BREACH OF WARRANTY, OR IN TORT, AND EVEN IF CUSTOMER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND THE CUSTOMER HEREBY RELEASES CLARITI OF SAME. IN ANY EVENT, CLARITI’S LIABILITY UNDER THIS AGREEMENT WILL BE LIMITED ONLY TO DIRECT, VERIFIABLE 327 6 CLARITI CLOUD INC. DAMAGES ARISING FROM CLARITI’S MATERIAL NON-FULFILMENT OR BREACH OF ANY WARRANTY OR COVENANT, OR ANY MATERIAL MISREPRESENTATION, EXPRESSLY PROVIDED UNDER THIS AGREEMENT. (H) THIS SECTION WILL APPLY TO THE FULLEST EXTENT PERMITTED BY LAW. 18. Cybersecurity/Liability Insurance A. Clariti shall maintain coverage in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence / aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Clariti in this Agreement. . The policy shall provide coverage for liabilities for financial loss resulting from Clariti’s negligence, and arising from Clariti’s acts, errors, or omissions, in rendering technology services, as follows: i. Violation or infringement of any right of privacy, including breach of security and breach of security/privacy laws, rules or regulations globally, now or hereinafter constituted or amended; ii. Data theft, damage, unauthorized disclosure, destructions, or corruption, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential City information in whatever form, transmission of a computer virus or other type of malicious code; and participation in a denial of service attack on third party computer systems; iii. Loss or denial of service; and iv. The policy shall not contain a cyber terrorism exclusion. The cybersecurity/liability insurance coverage required in this subsection (A) must include technology/professional liability including breach of contract, privacy and security liability, privacy regulatory defense and payment of civil fines, payment of credit card provider penalties, and breach response costs, including without limitation, notification costs, forensics, credit protection services, call center services, identity theft protection services, and crisis management/public relations services. The cybersecurity/liability insurance coverage required in this subsection (A) shall only apply to the extent caused by a breach of CLARITI’s network or data. All insurance policies shall be written on a claims made basis and shall name the City Indemnitees as additional insureds on Clariti’s Commercial General Liability and Umbrella policies with any City insurance shall be secondary and in excess to Clariti’s insurance. (I) GENERAL 15.1 Entire Agreement. This Agreement, which includes: (a) each Order; (b) any Change Order; and (c) the SFDC Agreement; constitutes the final, complete and exclusive agreement between the parties with respect to the subject matter hereof, and supersedes any prior or contemporaneous agreement. Unless otherwise expressly provided by this Agreement, to the extent of any conflict, the following order of precedence will apply: (1) this Agreement; (2) a Change Order; (3) an Order; and (4) subject to Section 1.2, the SFDC Agreements. 15.2 Interpretation. Headings in this Agreement are for convenience of reference only. Any rules of construction relating to interpretation against the drafter of an agreement will not apply to this Agreement. The word “including” (or includes) and words to the sam e or similar effect will be interpreted to mean “including without limitation” (or includes without limitation). Words importing the singular number only include the plural and vice versa. Words importing either gender include both genders. Except as expressly set forth in this Agreement, the parties’ respective rights and remedies under this Agreement are cumulative and not exclusive of any other rights or remedies to which the partie s may be lawfully entitled under this Agreement or at law or equity, and the parties will be entitled to pursue all of their respective rights and remedies concurrently, consecutively and alternatively. 15.3 Assignment and Enurement. Customer may not assign this Agreement without CLARITI’s prior written consent, which consent may be withheld in CLARITI’s discretion. CLARITI may assign all or any portion of its rights and interests under the Agreement in its discretion without consent of the Customer. Users are not parties to or beneficiaries of this Agreement. The provisions of this Agreement will enure t o the benefit of and be binding upon the parties and their respective successors and permitted assigns. 15.4 Publicity. CLARITI may reference Customer in CLARITI’s advertising and promotional activities and materials and may list Customer in any listing or directory of CLARITI customers. Upon request by CLARITI, Customer may, but will have no obligation to, prov ide CLARITI with Customer’s trademark or logos for use in such promotional materials, lists and directories. 328 7 CLARITI CLOUD INC. 15.5 Waiver and Amendment. Except as expressly provided herein, no modification, amendment or waiver of any provision of this Agreement will be effective unless in writing and signed by the parties hereto. No failure or delay by a party in exercising any right, power, or remedy under this Agreement, except as specifically provided herein, will operate as a waiver of any such right, power or remedy. 15.6 Governing Law. If the Customer’s address provided in the signature block of this Agreement is: (a) in Canada or the United States, then this Agreement will be governed by the laws of the Customer’s province or state and the federal laws applicable therein, and the parties will exclusively submit to such jurisdiction; and (b) outside of Canada and the United States, then this Agreement will be governe d by the laws of the province of British Columbia and the federal laws of Canada applicable therein, and the parties will exclusively submit to the jurisdiction of British Columbia. Notwithstanding the foregoing, each party will be entitled to seek injunctive or other equitable relief in any juri sdiction with a reasonable connection to the subject matter of this Agreement. 15.7 Force Majeure. Notwithstanding any other provision of this Agreement, CLARITI will not be liable to Customer for any delay in performing or failure to perform any of its obligations under this Agreement to the extent performance is delayed or prevente d due to any cause or causes that are beyond CLARITI’s reasonable control. Any delay or failure of this kind will not be deemed to be a breach of t his Agreement by CLARITI, and the time for CLARITI’s performance of the affected obligation will be extended by a period that is reasonable in the circumstances. 15.8 Notices. CLARITI may deliver Orders, invoices and other notices to Customer by email, facsimile, or delivery to the addresses on record in CLARITI’s Customer file. Customer will give all notices to CLARITI under this Agreement in writing delivered by cou rier, by email, or by facsimile transmission to CLARITI’s current address for delivery specified on in the signature block of this Agreement, as may be updated from time to time with notice. 15.9 Currency. All monetary amounts under this Agreement are in the currency of the United States, except where expressly provided otherwise. 15.10 Independent Contractors. The parties are independent contractors. Neither party will be deemed to be an employee, agent, partner, joint venturer or legal representative of the other for any purpose and neither party will have any right, power or authority to create any obligation or responsibility on behalf of the other. 15.11 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision(s) will be construed, as nearly as possible, to reflect the intentions of the invalid or unenforceable provision(s), with all other provisions remaining in full force and effect. 15.12 Counterparts. This Agreement may be executed electronically and in two or more counterparts, all of which, taken together, will be regarded as one and the same instrument. 15.13 Service Level Agreement. CLARITI will (a) make the Services available to Customer pursuant to this Agreement, Documentation, and the applicable Order or Change Order (b) provide applicable standard support as part of the SAAS Services to Customer at no additional charge, and/or upgraded support if purchased, (c) use commercially reasonable efforts to make the online Services available 24 hours a day, 7 days a week, except for: (i) planned downtime (of which CLARITI shall give advance electronic notice), a nd (ii) any unavailability caused by circumstances beyond CLARITI's reasonable control, including, for example, an act of God, act of government, flood, fire, earthquake, civil unrest, act of terror, strike or other labor problem (other than one involving CLARITI employees), Internet service provider failure or delay, Apex Platform, or denial of service attack or other Force Majeure, and (d) provide the Services in accordance with laws and government regulations applicable to CLARITI's provision of its Services to its customers generally (i.e., without regard for Customer’s particular use of the Services), and subject to Customer ’s and Users’ use of the Services in accordance with this Agreement, the Documentation and the applicable Order or Change Order. 16. DEFINITIONS (j) “Anonymized Data” means Customer Data which has been stripped, manipulated or combined to provide generalized anonymous information that cannot be reverse-engineered to identify the Customer or identify an individual. (k) “CLARITI Marks” means CLARITI™, CLARITI CLOUD INC.™ and related logos and marks of CLARITI. (l) “CLARITI Systems” means the information technology infrastructure used by or on behalf of CLARITI in performing the Services, including all computers, software, hardware, databases, electronic systems and networks. (m) “Confidential Information” means information that is not generally known to the public or that otherwise constitutes a trade secret under applicable law, including without limitation, technical information, know-how, technology, software applications and code, prototypes, ideas, inventions, methods, improvements, data, files, information relating to customer identities and other customer information; provided that, Confidential Information does not include any of the foregoing information that Receiving Party can demonstrate: (i) h as entered into the public domain through no wrongful act or breach of any obligation of confidentiality by the Receiving Party; (ii) was in the lawful knowledge and possession of, or was independently developed by, the Receiving Party prior to the time it was disclosed to, or learned by, the Receiving Party hereunder as evidenced by written records; (iii) was rightfully received by Receiving Party from a third party without a breach of such third party’s obligations of confidentiality; or (iv) was approved in writing for release by the Disclosing Party. Confidential Information includes such information that was disclosed by the Disclosing Party to the Receiving Party prior to the Effective Date. (n) “Customer Data” means information, data and other content, in any form or medium, that is collected, downloaded or otherwise received, directly or indirectly, from the Customer or a User by or through the Services . (o) “Customer Systems” means Customer’s information technology infrastructure, including computers, software, hardware, databases, electronic systems (including database management systems), networks and internet connectivity. (p) “Disclosing Party” means the party who discloses or otherwise divulges Confidential Information to the other party. 329 8 CLARITI CLOUD INC. (q) “Intellectual Property Rights” means any and all right, title and interest in and to any and all trade secrets, patents, copyrights, service marks, trademarks, know-how, trade names, rights in trade dress and packaging, moral rights, rights of publicity and similar rights of any type, continuations, or other registrations with respect to any of the foregoing, under the laws or regulations of any foreign or d omestic governmental, regulatory, or judicial authority. (r) “Personal Information” means information about an identifiable individual within the meaning of the Personal Information Protection Act (British Columbia). (s) “Receiving Party” means the party who receives or otherwise obtains Confidential Information from the Disclosing Party or from the Disclosing Party’s employees, agents, representatives, consultants, customers, contractors or suppliers. (t) “Services” means the SAAS Services. *** IN WITNESS WHEREOF, the parties, by their duly authorized representatives, have duly executed this Agreement. CLARITI CLOUD INC. By _____________________________________________________________________________________ Authorized Signatory Date _____________________________________________________________________________________ Name Title Email for Notice: CUSTOMER: By ____________________________________________________________________________________ Authorized Signatory Date _____________________________________________________________________________________ Name Title Customer City Manager ____________________________________________________________________________________ Authorized Signatory Date _____________________________________________________________________________________ Name Title Customer City Attorney ____________________________________________________________________________________ Authorized Signatory Date _____________________________________________________________________________________ Name Title Customer City Clerk ____________________________________________________________________________________ Authorized Signatory Date _____________________________________________________________________________________ Name Title Customer’s Address Mailing Address: 330 9 CLARITI CLOUD INC. Fax Email 331 CLARITI CLOUD INC. EXHIBIT “A” SALESFORCE.COM END USER SUBSCRIPTION AGREEMENT FOR PLATFORM EMBEDDED EDITION OEM SERVICES SUBSCRIPTIONS This governs the Customer’s access to and use of the Apex Platform and related services provided by Salesforce.com. This SFDC Agreement exempts Salesforce.com and other persons from liability or limits their liability and contains other important provisions that Customer should read. By signing the CLARITI Software Agreement, Customer acknowledges and signifies that it has read, understood, and agreed to this SFDC Agreement. If Customer does not accept and agree to this Agreement, Customer may not access or use the Apex Platform. 1. Definitions. In this Agreement: (a) “Addendum Services” mean the Platform, to the extent that it is hosted on the Public Cloud Infrastructure. “Addendum Services” exclude, without limitation, any professional services, the CLARITI Application, applications listed on the AppExchange, and other third party applications and services. (b) “AppExchange” means the online directory of on-demand applications that work with the Service, located at http://www.appexchange.com or at any successor websites. (c) “CLARITI” means Clariti Cloud Inc. (d) “CLARITI Application” means the proprietary, modular, web-based software solution produced by Clariti Cloud Inc. (e) “Documentation” means the Trust and Compliance documentation for the Platform, and its usage guides and policies, as updated from time to time, accessible via help.salesforce.com or login to the applicable Addendum Service. (f) “Org” means a separate set of Your Data and SFDC product customizations held by SFDC in a logically separated database (i.e., a database segregated through password-controlled access). (g) “Platform” means the online, Web-based platform service provided by SFDC to CLARITI in connection with CLARITI’s provision of the CLARITI Application to You. (h) “SFDC Service” means the online, Web-based application and platform service generally made available to the public via http://www.salesforce.com and/or other designated websites, including associated offline components but excluding AppExchange applications. (i) “SFDC” means salesforce.com. (j) “Users” means Your employees, representatives, consultants, contractors or agents who are authorized to use the Service subject to the terms of this SFDC Agreement as a result of a subscription to the CLARITI Application having been purchased for such User, an d have been supplied user identifications and passwords by You (or by Salesforce.com or CLARITI at Your request). (k) “You” and “Your” means the customer entity which has contracted to purchase subscriptions to use the CLARITI Application subject to the conditions of this SFDC Service Agreement, together with any other terms required by CLARITI. (l) “Your Data” means all electronic data or information submitted by You as and to the extent it resides in the Service. 2. Use of Service. (a) Each User subscription to the CLARITI Application shall entitle one User to use the Service via the CLARITI Application, subject to the terms of this SFDC Service Agreement, together with any other terms required by CLARITI. User subscriptions cannot be shared or used by more than one User (but may be reassigned from time to time to new Users who are replacing former Users who have terminated e mployment with You or otherwise changed job status or function and no longer require use of the Service). For clari ty, Your subscription to use the Platform hereunder does not include a subscription to use the SFDC Service or to use it in connection with applications other than the CLARITI Application. If You wish to use the SFDC Service or any of its functionalities o r services, to use another application other than the CLARITI Application, or to create or use additional custom objects beyond those which appear in the CLARITI Application in the form that it has been pro vided to You by CLARITI, visit www.salesforce.com to contract directly with SFDC for such services. In the event Your access to the CLARITI Application provides You with access to the SFDC Service generally or access to any SFDC Service functionality within it that is in excess to the functionality described in the CLARITI Application’s user guide, and You have not separately subscribed under a written contract with SFDC for such access, then You agree to not access and use such functionality, and You agree that Your use of such functionality, Your use of applications other than the CLARITI Application, or Your creation or use of additional custom objects in the CLARITI Application beyond that which appear s in the CLARITI Application in the form that it has been provided to You by CLARITI, would be a material breach of this Agreement. (b) Notwithstanding any access You may have to the Platform or the SFDC Service via the CLARITI Application, CLARITI is the sole provider of the CLARITI Application and You are entering into a contractual relationship solely with CLARITI. In the event th at CLARITI ceases operations or otherwise ceases or fails to provide the CLARITI Application, SFDC has no obligation to provide the CLARITI App lication or to refund You any fees paid by You to CLARITI. (c) You (i) are responsible for all activities occurring under Your User accounts; (ii) are responsible for the content of all Yo ur Data; (iii) shall use commercially reasonable efforts to prevent unauthorized access to, or use of, the Platform and the SFDC Se rvice, and shall notify CLARITI or Salesforce.com promptly of any such unauthorized use You become aware of; and (iv) shall comply with all applicable local, state, federal and foreign laws and regulations in using the Platform and the SFDC Service. 332 CLARITI CLOUD INC. (d) You shall use the Platform and the SFDC Service solely for Your internal business purposes and shall not: (i) license, sublic ense, sell, resell, rent, lease, transfer, assign, distribute, time share or otherwise commercially exploit or make the Platform or the SFDC Service available to any third party, other than to Users or as otherwise contemplated by this SFDC Service Agreement; (ii) send spam or otherwise duplicative or unsolicited messages in violation of applicable laws; (iii) send or store infringing, obscene, threatening, libelous, or otherwise unlawful or tortious material, including material that is harmful to children or violates third party privacy rights; (iv) send or store viruses, worms, time bombs, Trojan horses and other harmful or malicious code, files, scripts, agents or programs; (y) interfere with or disrupt the integrity or performance of the Platform or the SFDC Service or the data contained therein; or (vi) attempt to gain unauthorized access to the Platform or th e SFDC Service or its related systems or networks. (e) You shall not (i) modify, copy or create derivative works based on the Platform or the SFDC Service; (ii) frame or mirror any content forming part of the Platform or the SFDC Service, other than on Your own intranets or otherwise for Your own internal busi ness purposes; (iii) reverse engineer the Platform or the SFDC Service; or (iv) access the Platform or the SFDC Service in order to (A) build a co mpetitive product or service, or (B) copy any ideas, features, functions or graphics of the Platform or the SFDC Service. (f) Use of Addendum Services. Customer will be responsible for Users’ compliance with this Addendum, the Documentation and the order form between CLARITI and Customer, and will comply with terms of service of any Third Party Applications with which Customer uses Addendum Services. Customer will not: (i) make the Addendum Services available to, or use the Addendum Services for the benefit of, anyone other than Customer or Users, unless expressly stated otherwise in the Documentation, (ii) sell, resell, license, sublicense, distribute, make available, rent or lease the Addendum Services, or include the Addendum Services in a service bureau or outsourcing offering, (iii) use the Addendum Services or Third Party Applications to store or transmit infringing, libelous, or otherwise unlawful or tortious material, or to store or transmit material in violation of third-party privacy rights, (iv) use the Addendum Services or any Third Party Applications to store or transmit Malicious Code, (v) interfere with or disrupt the integrity or performance of the Addendum Services or third-party data contained therein, (vi) attempt to gain unauthorized access to the Addendum Services or its related systems or network, (vii) permit direct or indirect access to or use of the Addendum Services in a way that circumvents a contractual usage limit, or use any Addendum Services to access or use any SFDC intellectual property except as permitted under this Addendum or the Documentation, (viii) copy the Addendum Services or any part, feature, function or user interface thereof, (ix) frame or mirror any part of any Addendum Services, other than framing on Customer’s own intranets or otherwise for its own internal business purposes, or as permitted in the Documentation, (x) reverse engineer the Addendum Services (to the extent such restriction is permitted by law), or (xi) access any Addendum Services in order to build a competitive product or service or to benchmark with a non -SFDC product or service. Customer’s or a User’s intentional violation of the foregoing, or any use of the Addendum Services in breach of the SFDC Service Agreement , Documentation or the order form between CLARITI and Customer, by Customer or Users that in SFDC’s judgment imminently threate ns the security, integrity or availability of SFDC’s services, may result in SFDC’s immediate suspension of the Addendum Services. SFDC will use commercially reasonable efforts under the circumstances to provide Customer with an opportunity to remedy such violation or t hreat prior to any such suspension. Customer may only submit to the Addendum Services, and use the Addendum Services to collect, store and/or pro cess, Customer Data in a manner that is permitted in the applicable Documentation and by applicable laws and government regulations . (g) External-Facing Services. If You subscribes to any Addendum Services for sending electronic messages or for the creation and hosting of, or for posting content on, external-facing websites, such use is subject to SFDC’s External-Facing Services Policy at http://www.salesforce.com/company/legal/agreements.jsp, as may be applicable to an Addendum Service and You are solely responsible for complying with applicable law in Your use of any cookies or other tracking technologies. 3. Third-Party Providers. CLARITI and other third-party providers, some of which may be listed on pages within SFDC’s website and including providers of AppExchange applications, offer products and services related to the Platform, the SFDC Service, and/o r the CLARITI Application, including implementation, customization and other consulting services related to customers’ use of the Platform and/or the SF DC Service, and applications (both offline and online) that interoperate with the Platform, SFDC Service, and/or the CLARITI Application, such as by exchanging data with the Platform, the SFDC Service, and/or the CLARITI Application, or by offering additional functionality within the user interface of the Platform, the SFDC Service, and/or the CLARITI Applicatio n through use of the Platform and/or SFDC Service’s application programming interface. SFDC does not warrant any such third-party providers or any of their products or services, including but not limited to the CLARITI Application or any other product or service of CLARITI, whether or not such products or services are designated by SFDC as “certified,” “validated” or otherwise. Any exchange of data or other interaction between You and a third -party provider, including but not limited to the CLARITI Application, and any purchase by You of any product or service offered by such third -party provider, including but not limited to the CLARITI Application is solely between You and such third -party provider. In addition, from time to time, certain additional functionality (not defined as part of the Platform or SFDC Service) may be offered by SFDC or CLARITI to You, for an additional fee, on a pass -through or OEM basis pursuant to terms specified by the licensor and agreed to by You in connection with a separate purchase by You of such additional functionality. Your use of any such additional functionality shall be governed by such terms, which shall prevail in the even t of any inconsistency with the terms of this SFDC Service Agreement. 4. Proprietary Rights. Subject to the limited rights expressly granted hereunder, SFDC reserves all rights, title and interest in and to the Platform and the SFDC Service, including all related intellectual property rights. No rights are granted to You hereunder oth er than as expressly set forth in this SFDC Service Agreement. The Platform and the SFDC Service is deemed SFDC confidential information, and You will not use it or disclose it to any third party except as permitted in this SFDC Service Agreement. 5. Compelled Disclosure. If either You or SFDC is compelled by law to disclose confidential information of the other party, it shall provide the other party with prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assis tance, at the other party’s cost, if the other party wishes to contest the disclosure. 6. Suggestions. You agree that SFDC shall have a royalty-free, worldwide, transferable, sublicensable, irrevocable, perpetual license to use or incorporate into any SFDC products or services any suggestions, enhancement requests, recommendations or other feedbac k provided by You or Your Users relating to the operation of the Platform and/or the SFDC Service. 7. Suspension and Termination. Your use of the Platform and the SFDC Service may be immediately terminated and/or suspended upon notice due to (a) a breach of the terms of this SFDC Service Agreement by You or any User, (b) the termination or expiration of CLARITI’s agreement with SFDC pursuant to which CLARITI is providing the Platform as part of the CLARITI Application to You, and/or (c) a breach by 333 CLARITI CLOUD INC. CLARITI of its obligations to SFDC with respect to the subscriptions it is providing to You in connection with this SFDC Serv ice Agreement. If You use the CLARITI Application in combination with a SFDC Service Org other than the Org provisioned solely for use with the CLARITI Application (a “Shared org”), CLARITI shall be solely responsible for provisioning the CLARITI Application to You. With respect to any Shared org, You acknowledge and understand that (i) access to such Org, including the CLARITI Applic ation used in connection with such Org, may be suspended due to Your non-payment to SFDC or other breach of Your Agreement with SFDC, and (ii) in the event Your relationship with SFDC is terminated as a result of non-payment or other material breach of Your agreement with SFDC, Your Platform subscriptions would also be terminated. In no case will any such termination or suspension give rise to any liability of SFDC to You for a refund or othe r compensation. 8. Subscriptions Non-Cancelable. Subscriptions for the Platform and the SFDC Service are non- cancelable during a subscription term, unless otherwise specified in Your agreement with CLARITI. 9. Data Storage. The Platform and SFDC Service includes a certain cumulative amount of storage per User subscription for no additional charge. Contact CLARITI for additional information. Additional storage may be available for purchase from the CLARITI. 10. No Warranty. SFDC MAKES NO WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO WITH RESPECT TO THE PLATFORM, THE SFDC SERVICE, AND/OR THE CLARITI Application, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE. TO THE MAXIMUM EXTENT PERMITTED BY LAW, SFDC DISCLAIMS ALL CONDITIONS, REPRESENTATIONS AND WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, WITH RESPECT TO THE PLATFORM, THE SFDC SERVICE, AND/OR THE CLARITI Application, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT OF THIRD PARTY RIGHTS. WITHOUT LIMITING THE FOREGOING, SFDC DISCLAIMS ALL LIABILITY FOR ANY HARM OR DAMAGES CAUSED BY ANY THIRD-PARTY HOSTING PROVIDERS. 11. No Liability. IN NO EVENT SHALL SFDC HAVE ANY LIABILITY TO YOU OR ANY USER FOR ANY DAMAGES WHATSOEVER, INCLUDING BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES, OR DAMAGES BASED ON LOST PROFITS, HOWEVER CAUSED AND, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, WHETHER OR NOT YOU HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 12. Further Contact. SFDC may contact You regarding new SFDC service features and offerings. 13. Google Programs and Services. Platform or SFDC Service features that interoperate with Google programs and services depend on the continuing availability of applicable Google application programming interfaces (“APIs”) and programs for use with the Pl atform and the SFDC Service. If Google Inc. ceases to make such APIs and/or programs available on reasonable terms to SFDC, SFDC may cease providing such featu res without entitling You or CLARITI to any refund, credit, or other compensation. 14. Third Party Beneficiary. SFDC shall be a third party beneficiary to the agreement between You and CLARITI solely as it relates to this SFDC Service Agreement. 15. Org Migration. Migration of an Org to the Public Cloud Infrastructure will require planned downtime, during which it may be completely unavailable for use. Any existing service level agreement regarding the Addendum Services will not apply during an Org migration, however the parties will cooperate to minimize the impact of such downtime. SFDC will alert CLARITI and/or Customer to actions Cu stomer must take prior to the Org migration, such as updating hard -coded references, as further described at this link. Migration of an Org to the Public Cloud Infrastructure is subject to availability on a quarterly basis, and the parties will cooperate reasonably to schedule such mi gration. 334 CLARITI CLOUD INC. EXHIBIT B CLARITI CUSTOMER SUPPORT PROGRAMS Clariti’s reputation and continued success in the Public Sector Community Development market depend upon our ability to provide effective solutions and ensure that those solutions operate and are effectively supported to deliver benefits to your agency and the citizens you serve. Following the go-live of the delivered solution and its warranty support (hypercare) period, customers can opt to have their System Integrator (“SI” or “Partner”) provide ongoing maintenance and support for the solution beyond the warranty period. In the event the Partner will not be providing this ongoing maintenance and support, Clariti offers several Customer Support options to help agencies operate in an efficient and cost-effective manner. These include Standard Support, Enhanced Support, Premium Suppo rt, and a System Administration Support option. This following describes the programs, and the related terms and conditions of Customer Support services. Support Program➡️ Support Engagement⬇️ Enhanced Premium Release Assistance For Purchase 3x Annually Product Adoption For Purchase 240 Hours Annually After Hours For Purchase 3x Annually Full-Solution1 Included Included System Administrator For Purchase For Purchase Cost $31,508.72 $47,263.07 Year 1 Year 2 Year 3 Year 4 Year 5 N/A $47,263.07 $49,626.22 $52,107.53 $54,712.91 Starting in Year 3, Clariti reserves the right to increase prices up to the lesser of 5% or the annual change in the Consumer Price Index statistics published by the United States Bureau of Labor. 1 Full Solution Support Provides coverage for an end to end solution, including packages and code not developed or managed by Clariti, that has been implemented by one of Clar iti’s partners. 335 CLARITI CLOUD INC. Enhanced Support Enhanced Support provides the following to a subscribing customer (and their SI): ●Access to the Customer Support team during Business Hours to investigate technical complex issues with Clariti-developed functionality. ●Web portal access for interacting with cases, Clariti product documentation and the Customer Support Knowledge Base (general availability 2025) ●Access to new Clariti product offerings and updates ●Maximum 1-hour initial response time to critical technical issues ●Ongoing tracking of, and communication about, critical and urgent defects ●A dedicated Customer Success Manager ●Full Solution Support ○Integrations ○Product Use ○Issue identification and resolution ○Standard Configuration Support (not including the creation of custom APEX and Lightning Web Components) ■Examples of Standard Configuration Support: ●Object creation and modification ●Field creation and modification ●Page layout creation and modification ●User creation and modification ●Report creation and modification ●Flows (business rules engine) Premium Support Premium Support includes all the features of Enhanced Support with add-on support engagements including Adoption Support, Release Assistance, and After Hours Support. It excludes new/additional development, which would require engagement with Clariti Professional Services. . System Administrator Support Clariti offers System Administration services for customers who don’t have an on-site administrator. This support option includes updating packages, optimizing performance, and minimizing downtime. This service can be purchased on top of either of the three foregoing Support Plans. The Clariti System Administrator will provide the following services: ●Work directly with the customer to ensure their environments are prepared for Salesforce releases. ●Work directly with the customer to test and deploy new Clariti package releases. ●Add/Update/Remove staff users, permissions sets, etc. from Production/sandboxes clients' orgs. ●Work directly with the customer and/or internal teams to perform regular sandbox refresh and all associated post refresh activities. ●Work directly with the technical support team to ensure that all changes associated with an Adoption support engagement are pushed to production successfully and are logged appropriately. ●Shadow the technical support team to ensure knowledge of customer environments is current. ●Monitor usage statistics for their accounts. ●Note that the Clariti System Administrator does not participate in regular solution troubleshooting requests and day to day case work. This work is completed by the Customer Support Team. 336 CLARITI CLOUD INC. Information about Add-On Support Engagements included with Enhanced and Premium Support: 1. Adoption Support allows a customer access to a Clariti team member who can assist with the setup and training around the utilization of new functionality. What’s Included: ● For Premium Support: A block of 60 hours is allotted to each quarter for these activities for a total of 240 hours/contract year. ● Customer Support will track all case work that falls into this scope under an “Engagement” for each quarter. ● Configuration activities such as setting up additional Application, License, and Permit types, configuring fees, etc. ● Adding business process automation. ● Alterations to page views and updating layouts, and other activities that can be performed via the Salesforce Administrative console within the customer's Salesforce environment. Terms of Use: ● Adoption Support hours typically do not roll-over at the end of the quarter; if needed though, the Customer can negotiate in advance for the planned use of the hours differently from the quarterly allocations. ● Requests are made by opening a case with the Customer Support team. ● Clariti will not perform any actions directly on any production customer org. unless contracted to do so. ● When allocating hours for an Adoption Support engagement, the Clariti team will only log time against implementation and testing time. Hours are not used for requirements gathering and scoping as this time is allocated against our standard case lifecycle process. ● Adoption Support hours are intended to be used for small, simple configuration changes, or value-adds to the implemented solution and not for large project work. ● Each request for change must be scoped, requirements documented and signed off by the customer. In addition, all changes made to an environment must be approved and logged appropriately. ● All change requests require customer testing and sign off in both a sandbox and production environment. ● Requests that would exceed this predefined amount of time or are significant in complexity may be referred to Professional Services for a Statement of Work. 2. Release Assistance Release Assistance provides Customers access to a Clariti Customer Support team member who can assist with the installation and testing of Clariti’s product releases. The following is included Premium Support: ● A maximum of 3 release assistance engagements per calendar year. ● Assistance defining test cases on vital functionality to a maximum of 2 business days. ● Oversight on the installation of Clariti Packages into one sandbox, and one production environment (2 business days). 337 CLARITI CLOUD INC. ● Availability for the day following production release to assist with any follow-up work or issues. Terms of Use: ● These engagements are only available as included in select support programs and not for sale individually. ● A support engagement for each use will be tracked in Clariti’s CRM. ● To book these engagements, please contact your Customer Success Manager or the Customer Support team. ● Clariti will not perform any actions directly on any customer org. ● The Clariti team’s role is to provide guidance and answer technical questions only. ● The environment in question should be within 1 year of supported product versions to qualify for release assistance; if not, other options may be suggested. ● There are two options for having Clariti perform an upgrade of Clariti packages on a customer’s behalf: ○ The purchase of a Clariti System Administrator Support option in addition to the customer's support package. ○ A billable engagement with the Professional Services team. 3. After Hours Support allows a customer to work through a particular issue or project with Customer Support staff available during non-business hours. What’s Included: ● Blocks of 4 hours when used during the week. ● Weekend support can be arranged (a total of 20 hours per engagement). Terms of Use: ● After-hours support can be scheduled for customers with Enhanced support by booking 4-hour blocks. ● A support engagement for each use will be tracked in Clariti’s CRM. ● Requests can be made by opening a case with the Customer Support team. ● Clariti will not perform any actions directly on a customer’s production org. ● After-hours support requires a statement of the task to be worked through during the engagement. ● Deviations outside of this scope will be managed through the Standard Support process or as-needed Professional Services engagements. ● All After-Hours Support engagements must be booked with at least 2 weeks’ advance notice to allow for staff planning and allocation. ● Support for non-Severity 1 requests made with less than two weeks’ notice cannot be guaranteed and may be subject to additional fees. Working with Customer Support ○ Business Hours. Clariti’s Business Hours are 9:00am to 5:00pm in your time zone from Monday to Friday, excluding holidays in the Province of British Columbia - see this site for details: https://www2.gov.bc.ca/gov/content/employment- business/employment-standards-advice/employment-standards/statutory-holidays 338 CLARITI CLOUD INC. ○ Contacting Support. Clariti will provide the customers with an online support portal to submit support requests. A Support email address will also be provided, and as- needed contact via phone or tele-/video-conference is available. The online support portal is the preferred method of contact and results in the fastest responses to the issue. ○ Severity Definitions. Clariti classifies and responds to Support calls based upon the underlying problem’s effect on the environment in question. The guidelines for determining the severity of a problem, and the appropriate classification are described below. ● Severity 1 - Critical. Critical production issues affecting all users consistently, includes system unavailability and data integrity issues with no workaround available. Severity-1 issues require a customer resource available to assist during Clariti’s working hours until the issue is resolved. Non-production issues will immediately be assigned to Severity-2 by the Customer Support team ● Severity 2 - Urgent. Major functionality is impacted, or significant performance degradation is experienced. The issue is persistent and affects many users and/or major functionality. No reasonable workaround available. Also includes time-sensitive requests within 30 business days of Go-Live deployment. We expect to be notified 30 business days in advance of the planned Go-Live ● Severity 3 - High. Production system performance issue or bug affecting some, but not all users. Non-production issues occurring during final UAT or issues more than 30 business days prior to Go-Live deployment. Short-term workaround is available but cannot be scaled ● Severity 4 - Medium. Defect affecting a small number of users. Reasonable workaround available. Issues that would meet the threshold for Level 2 or 3 but are occurring in a sandbox environment where Go-Live is more than 30 business days in the future. ○ Expected Response Targets. The Clariti support team strives to provide a timely response to all cases being worked with the team. Clartit’s first and ongoing response targets listed in the table below are based on the assigned initial case severity. These response targets are consistent across all support offerings. Case Severity First Response Target Ongoing Response Target 1 1 business hour 2 x per business day until resolution 2 2 business hours Every 2 business days 3 4 business hours Every 5 business days 339 CLARITI CLOUD INC. 4 8 business hours Every 10 business days Note 1: Case Severity and First Response Targets are based on one issue per case to facilitate prioritization. Note 2: Clariti cannot guarantee a timeline for a solution for an issue. Resolution is impacted by the type of inquiry, the environment and the troubleshooting methods used. While Clariti strives for a low- effort experience and a timely resolution, this cannot be guaranteed Enhancement Requests and Product Defects. Through the process of working with support, it could be determined that the case results in a Clariti product defect or that the request is a new enhancement to existing functionality. Based on the severity and type of issue at hand, the Customer Support team will take various actions to assist when managing/tracking those issues. Not all defects and/or enhancements will be included in current or future versions of the product, and it is Clariti’s discretion to determine which items are a best fit for inclusion. Tickets related to defects and/or enhancements that will not be addressed in current or future versions of the product will be closed with a relevant explanation. If there is a need to follow up on a previously reported defect or enhancement from a case that has been closed, it is recommended to open a new case with Customer Support, quoting both the original case number and the defect/enhancement number that was provided by the support team. Enhancements are not actively tracked by the Customer Support team unless an approved and active escalation request with the Clariti Customer Support management team exists. Resolution of a Support Case. Clariti does not guarantee a timeline for a solution for an issue. Resolution is always impacted on the type of inquiry and troubleshooting methods used. While Clariti strives for a low effort experience and a timely resolution this is not guaranteed. Clariti does not guarantee a solution on a customer’s “in use” version of the product. At times, a solution may be provided in a newer released version of the product and to take advantage of that solution, the customer may be required to upgrade. Please note that the following issues or case submissions may not be investigated or resolved: ○ Issues related to software releases 1 year past initial release ○ Software customization that are not covered by the applicable support plan ○ The case results in a request for an enhancement or new functionality to Clariti software ○ Anything that results from a factor outside of Clariti’s reasonable control eg. power failures Support Terms and Conditions. ○ Enhanced and Premium support are limited to 50 hours/month of customer support not including Adoption Support, Release Support and After Hours Support. ○ Clariti will provide support during periods for which the customer has a support contract in good standing in accordance with the level of support the customer has purchased. ○ Service level definitions can change from time to time, and Clariti may alter or discontinue particular support levels. 340 CLARITI CLOUD INC. ○ Support programs are paid annually in advance and are an add-on to the Standard Support package that is granted with a Clariti license subscription in good standing. The combination of subscription renewal and applying Clariti release updates provides for ongoing Enhanced or Premium Support coverage. Items covered by Enhanced support can only be diagnosed by Clariti. ○ Enhanced Support is being provided by Clariti. Any support that may be provided by Clariti’s partners or third-party resellers may be subject to different support plans and terms. ○ Customer agrees to apply new Clariti Releases within 1 year of their release. Enhanced and Premium Support are excluded from releases older than 1 year. ○ Service level definitions can change from time to time, and Clariti may discontinue particular support levels without notice. ○ If a customer would like to upgrade their support program prior to their renewal the cost of the support program will be-prorated to the next renewal date. ○ Support programs cannot be downgraded mid-term. Should the customer wish to change their support program, this is to be done during their renewal period. ○ Clariti does not guarantee a resolution of a technical issue solution on a customer’s “in use” version of the product. At times, a solution may be provided in a newer released version of the product, and to take advantage of that solution, the customer may be required to upgrade. ○ Clariti does not guarantee a solution for every defect or enhancement reported against the product. Clariti will provide solutions for issues deemed to be of critical importance or of benefit to all customers. These items are at the sole discretion of Clariti to include in the product.. ○ Major system changes that should be done by the original System Integrator are excluded from support. If the original System Integrator is not available, then an appropriate Clariti support package will be recommended. ○ System upgrades and new/changed functionality are excluded from support. Any activities to modify the existing implementation can be satisfied via an Adoption Support engagement, purchase of a Clariti System Administrator package, or a services engagement with Clariti’s Professional Services team or a recommended System Integrator. ○ Clariti shall never directly update, change, or modify custom code done by partners or customers unless contracted to do so. If this is required, and there is no agreement in place with a System Integrator, Clariti can work with the customer to put an agreement in place or make available approved, trained and experienced third-party System Integrators on an as needed basis. At Clariti’s discretion, it may consult or advise on an issue based on the support type the customer has in place. ○ Other than approved 3rd party integrations (e.g. GIS, Bluebeam, Payment Processing, etc...), Clariti shall not support other 3rd party integrations. GIS and Bluebeam integrations are included for a fee and are purchased “as-is”. Functionality will be released on an ongoing basis. Work effort to take advantage of additional functionality is not included in any support types. ○ Clariti Support does not provide support for: ● Data conversion ● Data loads ● Data mapping ● Reviews of custom code not created by Clariti 341 CLARITI CLOUD INC. ●Debugging of custom code not created by Clariti ○Salesforce Development Lifecycle Restriction: Customers agree to have their technical staff or System Integrator staff maintain environments and Salesforce best practices described in the trailhead learnings, e.g.: ●https://trailhead.salesforce.com/users/nvanderberg/trailmixes/application- lifecycle-and-development ●https://trailhead.salesforce.com/content/learn/trails/force_com_admin_beginn er ○System issues that arise due to not following procedures described in training sections pertaining to “Development Environments” (for single and multiple projects), “Track and Synchronize Development Changes”, and “Release Management” are excluded from Standard coverage and will draw down from other support types. ○Customers agree to monitor and manage all users, System Integrators and technical staff use of subscriptions. The subscription capabilities are documented in the Clariti OEM User License Guide that can be found here: https://developer.salesforce.com/docs/atlas.en- us.packagingGuide.meta/packagingGuide/oem_user_license_comparison.htm. Clariti may itself review the customer's use of subscriptions at any time through the Service. System issues that arise from exceeding subscription capabilities are excluded from Standard coverage and fall under Full solution Support. ○The customer understands that Clariti is built upon the Salesforce Platform and that from time to time, Salesforce may introduce changes that may impact the Clariti modules. In most cases, these issues can be resolved. In exceptional cases, the change may be fundamental and cannot be resolved to the original function. In such a case, Clariti shall make every effort to resolve the issue alternatively. ○The customer receives advance notice of Salesforce platform changes by registering to and monitoring one or more of the notification services described here: https://help.salesforce.com/articleView?id=000212843&type=1 For detailed questions about support, please contact your sales representative or contact us: http://www.claritisoftware.com/about/contact-us 342 Clariti Quotation From:Clariti Cloud, Inc.To:City of South San Francisco Toll free 1.877.256.8385 RE:RFP 2024-RFP-IT-002 accounting@claritisoftware.com Terms:Remit To: Same as Above Payment Terms: Net 30 Quote Number:C2025-1808 Currency:USD Dollars Quote Date:January 31, 2025 Start Date:April 1, 2025 Quote Valid Until:May 1, 2025 End Date:March 31, 2026 Quote Year:1 Line No.# Units Description # of Months Annual List Price Total 1 Clariti Enterprise - Clariti Community Development Solution $156,028.22 $156,028.22 60 Platform User License - Enhanced 12 3 Admin User License - Enhanced 12 1 Clariti Admin User License - Enhanced 12 1 Clariti Salesforce Shield 12 1 Clariti Sandbox, Full 12 1 Customer Community Logins (2,000/Month Bundle)12 40 Customer Community Plus Member 12 1 Clariti ESRI ArcGIS Integration 12 1 Clariti Bluebeam Integration 12 1 Clariti Knowledge 12 Total - Year 1 Subscription $156,028.22 Notes 1. Any purchase order generated on this quote indicates acceptance of all terms and conditions on the Clariti Software Agreement. 2. Warranty is provided concurrent to licensing subscription, provided that all Clariti managed packages are kept within 1 year up to date. 3. All User Licenses enable the users to use up to 30 custom objects beyond those in Clariti's managed packages, provided they are within the scope of, and for use exclusively with, the Clariti permitting and licensing application. 4. All Community Licenses enable users assigned this license to access up to 10 custom objects beyond those included in Clariti's managed packages. 5. Starting in Year 2, Clariti reserves the right to increase prices up to the greater of 5% or the annual change in the Consumer Price Index statistics published by the United States Bureau of Labor. 6. Clariti Admin User License included as part of bundle. 343 Clariti Quotation From:Clariti Cloud, Inc.To:City of South San Francisco Toll free 1.877.256.8385 RE:RFP 2024-RFP-IT-002 accounting@claritisoftware.com Terms:Remit To: Same as Above Payment Terms: Net 30 Quote Number:C2025-1808 Currency:USD Dollars Quote Date:January 31, 2025 Start Date:April 1, 2026 Quote Valid Until:May 1, 2025 End Date:March 31, 2027 Quote Year:2 Line No.# Units Description # of Months Annual List Price Total 1 Clariti Enterprise - Clariti Community Development Solution $163,829.63 $163,829.63 60 Platform User License - Enhanced 12 3 Admin User License - Enhanced 12 1 Clariti Admin User License - Enhanced 12 1 Clariti Salesforce Shield 12 1 Clariti Sandbox, Full 12 1 Customer Community Logins (2,000/Month Bundle)12 40 Customer Community Plus Member 12 1 Clariti ESRI ArcGIS Integration 12 1 Clariti Bluebeam Integration 12 1 Clariti Knowledge 12 Total - Year 2 Subscription $163,829.63 OPTIONAL ADDON 1 Clariti Enterprise - Enhanced Support $31,508.72 $31,508.72 Total - Year 2 Subscription + Optional Addons $195,338.35 Notes 1. Any purchase order generated on this quote indicates acceptance of all terms and conditions on the Clariti Software Agreement. 2. Warranty is provided concurrent to licensing subscription, provided that all Clariti managed packages are kept within 1 year up to date. 3. All User Licenses enable the users to use up to 30 custom objects beyond those in Clariti's managed packages, provided they are within the scope of, and for use exclusively with, the Clariti permitting and licensing application. 4. All Community Licenses enable users assigned this license to access up to 10 custom objects beyond those included in Clariti's managed packages. 5. Starting in Year 2, Clariti reserves the right to increase prices up to the greater of 5% or the annual change in the Consumer Price Index statistics published by the United States Bureau of Labor. 6. Clariti Admin User License included as part of bundle. 344 Clariti Quotation From:Clariti Cloud, Inc.To:City of South San Francisco Toll free 1.877.256.8385 RE:RFP 2024-RFP-IT-002 accounting@claritisoftware.com Terms:Remit To: Same as Above Payment Terms: Net 30 Quote Number:C2025-1808 Currency:USD Dollars Quote Date:January 31, 2025 Start Date:April 1, 2027 Quote Valid Until:May 1, 2025 End Date:March 31, 2028 Quote Year:3 Line No.# Units Description # of Months Annual List Price Total 1 Clariti Enterprise - Clariti Community Development Solution $172,021.11 $172,021.11 60 Platform User License - Enhanced 12 3 Admin User License - Enhanced 12 1 Clariti Admin User License - Enhanced 12 1 Clariti Salesforce Shield 12 1 Clariti Sandbox, Full 12 1 Customer Community Logins (2,000/Month Bundle)12 40 Customer Community Plus Member 12 1 Clariti ESRI ArcGIS Integration 12 1 Clariti Bluebeam Integration 12 1 Clariti Knowledge 12 Total - Year 3 Subscription $172,021.11 OPTIONAL ADDON 1 Clariti Enterprise - Enhanced Support $33,084.16 $33,084.16 Total - Year 3 Subscription + Optional Addons $205,105.27 Notes 1. Any purchase order generated on this quote indicates acceptance of all terms and conditions on the Clariti Software Agreement. 2. Warranty is provided concurrent to licensing subscription, provided that all Clariti managed packages are kept within 1 year up to date. 3. All User Licenses enable the users to use up to 30 custom objects beyond those in Clariti's managed packages, provided they are within the scope of, and for use exclusively with, the Clariti permitting and licensing application. 4. All Community Licenses enable users assigned this license to access up to 10 custom objects beyond those included in Clariti's managed packages. 5. Starting in Year 2, Clariti reserves the right to increase prices up to the greater of 5% or the annual change in the Consumer Price Index statistics published by the United States Bureau of Labor. 6. Clariti Admin User License included as part of bundle. 345 Clariti Quotation From:Clariti Cloud, Inc.To:City of South San Francisco Toll free 1.877.256.8385 RE:RFP 2024-RFP-IT-002 accounting@claritisoftware.com Terms:Remit To: Same as Above Payment Terms: Net 30 Quote Number:C2025-1808 Currency:USD Dollars Quote Date:January 31, 2025 Start Date:April 1, 2028 Quote Valid Until:May 1, 2025 End Date:March 31, 2029 Quote Year:4 Line No.# Units Description # of Months Annual List Price Total 1 Clariti Enterprise - Clariti Community Development Solution $180,622.17 $180,622.17 60 Platform User License - Enhanced 12 3 Admin User License - Enhanced 12 1 Clariti Admin User License - Enhanced 12 1 Clariti Salesforce Shield 12 1 Clariti Sandbox, Full 12 1 Customer Community Logins (2,000/Month Bundle)12 40 Customer Community Plus Member 12 1 Clariti ESRI ArcGIS Integration 12 1 Clariti Bluebeam Integration 12 1 Clariti Knowledge 12 Total - Year 4 Subscription $180,622.17 OPTIONAL ADDON 1 Clariti Enterprise - Enhanced Support $34,738.36 $34,738.36 Total - Year 4 Subscription + Optional Addons $215,360.53 Notes 1. Any purchase order generated on this quote indicates acceptance of all terms and conditions on the Clariti Software Agreement. 2. Warranty is provided concurrent to licensing subscription, provided that all Clariti managed packages are kept within 1 year up to date. 3. All User Licenses enable the users to use up to 30 custom objects beyond those in Clariti's managed packages, provided they are within the scope of, and for use exclusively with, the Clariti permitting and licensing application. 4. All Community Licenses enable users assigned this license to access up to 10 custom objects beyond those included in Clariti's managed packages. 5. Starting in Year 2, Clariti reserves the right to increase prices up to the greater of 5% or the annual change in the Consumer Price Index statistics published by the United States Bureau of Labor. 6. Clariti Admin User License included as part of bundle. 346 Clariti Quotation From:Clariti Cloud, Inc.To:City of South San Francisco Toll free 1.877.256.8385 RE:RFP 2024-RFP-IT-002 accounting@claritisoftware.com Terms:Remit To: Same as Above Payment Terms: Net 30 Quote Number:C2025-1808 Currency:USD Dollars Quote Date:January 31, 2025 Start Date:April 1, 2029 Quote Valid Until:May 1, 2025 End Date:March 31, 2030 Quote Year:5 Line No.# Units Description # of Months Annual List Price Total 1 Clariti Enterprise - Clariti Community Development Solution $189,653.28 $189,653.28 60 Platform User License - Enhanced 12 3 Admin User License - Enhanced 12 1 Clariti Admin User License - Enhanced 12 1 Clariti Salesforce Shield 12 1 Clariti Sandbox, Full 12 1 Customer Community Logins (2,000/Month Bundle)12 40 Customer Community Plus Member 12 1 Clariti ESRI ArcGIS Integration 12 1 Clariti Bluebeam Integration 12 1 Clariti Knowledge 12 Total - Year 5 Subscription $189,653.28 OPTIONAL ADDON 1 Clariti Enterprise - Enhanced Support $36,475.28 $36,475.28 Total - Year 5 Subscription + Optional Addons $226,128.56 Notes 1. Any purchase order generated on this quote indicates acceptance of all terms and conditions on the Clariti Software Agreement. 2. Warranty is provided concurrent to licensing subscription, provided that all Clariti managed packages are kept within 1 year up to date. 3. All User Licenses enable the users to use up to 30 custom objects beyond those in Clariti's managed packages, provided they are within the scope of, and for use exclusively with, the Clariti permitting and licensing application. 4. All Community Licenses enable users assigned this license to access up to 10 custom objects beyond those included in Clariti's managed packages. 5. Starting in Year 2, Clariti reserves the right to increase prices up to the greater of 5% or the annual change in the Consumer Price Index statistics published by the United States Bureau of Labor. 6. Clariti Admin User License included as part of bundle. 347 348 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-138 Agenda Date:2/26/2025 Version:1 Item #:11. Report regarding a recommendation to authorize the submittal of an application for the San Mateo County Shuttle program funding in a total amount of $1,939,050,and committing a 25%total matching contribution of $646,350 from South San Francisco Local Measure A funds,in support of the South City Shuttle program. (Marissa Garren, Public Works Management Analyst II) RECOMMENDATION Staff recommends that the City Council adopt a resolution authorizing the submittal of an application for the San Mateo County Shuttle program funding in an amount of $1,939,050 and committing a 25% matching contribution of $646,350 from South San Francisco Local Measure A funds,in support of the continuation of the existing South City Shuttle program. BACKGROUND/DISCUSSION The South City Shuttle has been in operation since November 2014,funded by five rounds of San Mateo County Transportation Authority (TA)Shuttle Program funds.Staff has successfully applied for the TA Shuttle Program funds for South City Shuttle operations in February of 2014,2016,2018,2020 and 2022.The TA provided the City with $1,661,876 in funding for the current cycle,fiscal year (FY)2024-2025 and the City provided a 25% match of $553,959 in local Measure A funding for a total project cost of $2,215,855. The South City Shuttle continues to be a vital resource to the South San Francisco community.The three shuttle routes include stops at local stores,senior centers,Kaiser Hospital,the new Library/Parks &Recreation building,downtown South San Francisco,various parks,Veterans Village in Colma,and more.Additionally,the shuttles provide convenient transit connections to SamTrans,BART,and Caltrain.This free service is available to all members of the public. The City has two shuttles,running in opposite directions that provide service to the South San Francisco BART Station and provide access to Sunshine Gardens,Hillside Boulevard,Linden Avenue,and Grand Avenue.They also serve the Terrabay Recreation Center,downtown South San Francisco,both libraries,the Roberta Cerri Teglia Senior Center, Orange Memorial Park and Pool, Rotary Plaza, and Kaiser Medical Center. A third shuttle provides service to the South San Francisco BART Station,traveling to the Treasure Island RV Park,Winston Manor,Buri Buri,Avalon,and Westborough neighborhoods.It also provides access to parks, schools,the Civic Campus,Rotary Plaza,and connections to the current South City Shuttles and SamTrans.In 2024,South San Francisco partnered with the Town of Colma to expand this shuttle route to Veterans Village, with a financial contribution from Colma. The three shuttles serve approximately 7,600 riders monthly. A breakdown by route is as follows: City of South San Francisco Printed on 2/21/2025Page 1 of 3 powered by Legistar™349 File #:25-138 Agenda Date:2/26/2025 Version:1 Item #:11. ·Blue (Clockwise/Eastern Route) Ridership - 4,000 riders per month / 180 riders per day o Cost per rider -$7.50 per rider (City pays PCAM $30,000 per month for operations of Blue route) o Operation hours - 7:10 a.m. to 7:30 p.m., Monday through Friday ·Green (Counter Clockwise/Eastern Route) Ridership - 2,643 riders per month / 127 riders per day o Cost per rider -$11.35 per rider (City pays PCAM $30,000 per month for operations of Green route) o Operation hours - 7:10 a.m. to 7:30 p.m., Monday through Friday ·Orange (Western Route) Ridership - 1,032 riders per month / 49 riders per day o Cost per rider -$32.00 per rider (City pays PCAM $33,000 per month for operations of Orange route) o Operation hours - 7:15 a.m. to 7:15 p.m., Monday through Friday The Shuttle’s General Transit Feed Specification (GTFS)data is provided to the Metropolitan Transportation Commission’s (MTC)511 Open Data Portal.Sharing this data to the portal allows MTC to share the Shuttle’s data with private sector disseminators to maximize the number of travelers benefitting from 511 data.Private sector partners include Google,Apple,TomTom,HERE,and INRIX.Similarly,the Open Data Portal provides several APIs for developers creating applications, widgets, and other tools using 511 data. Call for Projects The TA,in conjunction with the City/County Association of Governments of San Mateo County (C/CAG), issued a Call for Projects on January 13,2025,for the San Mateo Shuttle Program.The estimated $17 million program is a combination of City/County Association of Governments of San Mateo County (C/CAG)Local Transportation Services Program and the San Mateo County Transportation Authority (TA)Measure A sales tax funds.The funding is available on a competitive basis for a two-year funding cycle:fiscal years 2025-2026 and 2026-2027.The TA and C/CAG require a governing board resolution from the City committing the City to the completion of the South City Shuttle as part of the application. The shuttle program has proven to be successful,and staff recommends Council approve submission of an application requesting funds for the next two funding cycles. FISCAL IMPACT The projected cost of the Free South City Shuttle program over the next two years is $2,585,400.If approved, new Measure A or C/CAG congestion relief funds will cover 75 percent ($1,939,050)of the projected costs. The proposed city match for the next two years is 25%of the projected costs ($646,350).This amounts to approximately $323,175 per year for FY 2025-2026 and FY 2026-2027.Staff proposes the matching funds City of South San Francisco Printed on 2/21/2025Page 2 of 3 powered by Legistar™350 File #:25-138 Agenda Date:2/26/2025 Version:1 Item #:11. come from the City’s Local Measure A fund. RELATIONSHIP TO STRATEGIC PLAN The Free South City Shuttle program supports Priority Area 2:Quality of Life of the South San Francisco Strategic Plan by providing access to multi-modal transportation options. CONCLUSION City Council’s support of the application for the San Mateo County Shuttle program will allow the City to provide free public transportation options to the South San Francisco community. Attachments: 1.Presentation slides City of South San Francisco Printed on 2/21/2025Page 3 of 3 powered by Legistar™351 South City ShuttleGrant Application City Council Presentation February 26, 2025 Marissa Garren, Public Works 352 Quick Facts Blue (Clockwise/Eastern Route) o 4,000 riders per month / 180 riders per day o Operating hours – 7:10 a.m. to 7:30 p.m., Monday thru Friday Green (Counter-Clockwise/Eastern Route) o 2,643 riders per month / 127 riders per day o Operating hours – 7:10 a.m. to 7:30 p.m., Monday thru Friday Orange (Western Route) o 1,032 riders per month / 49 riders per day o Operating hours – 7:15 a.m. to 7:15 p.m., Monday thru Friday 353 RoutesMap 354 Shuttle Program Funding Request FY 2025-26 & 2026-27 Total Project Cost SSF Contribution (25%) TA / C/CAG Contribution (75%) $2,215,855$646,350$1,939,050 355 Thank you! 356 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-139 Agenda Date:2/26/2025 Version:1 Item #:11a. Resolution of the City Council of the City of South San Francisco supporting the South City Shuttle Project and authorizing the submittal of a funding application for the San Mateo County Shuttle Program in an amount of $1,939,050 and committing a 25%matching contribution of $646,350 from South San Francisco Local Measure A funds, in support of the continuation of the existing South City Shuttle program WHEREAS,there is a need to provide free public transportation options within the City of South San Francisco (“City”); and WHEREAS,the South City Shuttle is a project to provide shuttle service beginning and ending at the South San Francisco Bay Area Rapid Transit (“BART”)station,circling the City,making stops at key public facilities, and including a stop at the Veterans Village in Colma; and WHEREAS,the estimated project cost to implement the continuation of the current South City Shuttle is $2,585,400, which includes a required local match of twenty-five percent; and WHEREAS, the City wishes to continue to sponsor the South City Shuttle Project; and WHEREAS, the City seeks $1,939,050 in grant funding to continue the Project; and WHEREAS,on June 7,1988,the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the San Mateo County Transportation Authority (TA)of a half-cent transactions and use tax in San Mateo County for 25 years,with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and WHEREAS,on November 2,2004,the voters of San Mateo County approved the continuation of the collection and distribution by the TA the half-cent transactions and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan beginning January 1, 2009 (New Measure A); and City of South San Francisco Printed on 2/27/2025Page 1 of 3 powered by Legistar™357 File #:25-139 Agenda Date:2/26/2025 Version:1 Item #:11a. WHEREAS,the Board of Directors of the City/County Association of Governments (C/CAG)of San Mateo County at its February 14,2002 meeting approved its Congestion Relief Plan and subsequently reauthorized its Congestion Relief Plan in 2007, 2010, 2015 and 2019; and WHEREAS,a component of the C/CAG Congestion Relief Plan is support for Local and Employer Based Shuttle Programs; and WHEREAS,the TA and C/CAG issued a joint Call for Projects for the San Mateo County Shuttle Program on January 13, 2025; and WHEREAS,a Primary Grant Agreement will be executed between the City and the TA upon award of funding; and WHEREAS, the TA and C/CAG require the City's governing board to adopt a resolution: 1.Supporting the Project and the City's application for $1,939,050 in TA Measure A Shuttle Program funds for the Project; 2.Committing the City to the completion of the Project, including the commitment of matching funds in the amount of $646,350 needed for implementation; 3.Certifying that any funds awarded by the TA or C/CAG will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and 4.If funds are awarded, authorizing the City Manager, or designee, to sign a project supplement with the TA or a funding agreement with C/CAG for Shuttle Program funding for the Project and to take any other actions necessary to give effect to this resolution. City of South San Francisco Printed on 2/27/2025Page 2 of 3 powered by Legistar™358 File #:25-139 Agenda Date:2/26/2025 Version:1 Item #:11a. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco 1.Directs staff to submit an application to the San Mateo County Shuttle Program for $1,939,050 for the South City Shuttle Project; 2.Authorizes the City Manager, or designee, to execute a project supplement with the San Mateo County Transportation Authority or a funding agreement with the City/County Association of Governments of San Mateo County to encumber San Mateo County Shuttle Program funds; 3.Commits to completing the Project, including contributing $646,350 of matching funds needed for Project implementation, if the requested funds are awarded; 4.Certifies that any funds awarded by the TA or C/CAG will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and 5.Authorizes the City Manager or designee to take any other actions necessary to give effect to this resolution. ***** City of South San Francisco Printed on 2/27/2025Page 3 of 3 powered by Legistar™359 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-34 Agenda Date:2/26/2025 Version:1 Item #:12. Closed Session: Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property: 366 Grand Avenue (APN 012-312-310) Agency negotiators: Nell Selander, ECD Director, and Ernesto Lucero, ECD Manager Negotiating party: Stacey S. Dobos Trust Under negotiation: Price and Terms City of South San Francisco Printed on 2/21/2025Page 1 of 1 powered by Legistar™360 Agenda Item 9. 25-89 Report regarding holding a Public Hearing for a Community Needs Assessment for the HUD Community Development Block Grant (CDBG) Program Year 2025-2026 Annual Action Plan. (Alvina Condon, Management Analyst II) Legislation Text PY 2025-26 Consolidated Package of Applications Received PY 2025-26 Grant Allocation Requests SB 343 -CDBG PY2025 Community Needs Assessment 2.26.25 1 Public Comment • David Carducci at February 26, 2025 at 4:19pm PST Support Evictions and Homelessness in San Mateo County – Legal Aid Society of San Mateo Co. Goal: San Mateo County wants to end homelessness, they want to have “zero-functional homelessness in the County”, i.e. a home for anyone who wants one. Challenge: Evictions of individuals and families are increasing and are occurring at a greater rate than getting people off the streets and into homes. Eviction is a legal process that requires legal representation to stop unlawful and unfair evictions, or just to settle resolvable cases. Funding for eviction defense legal services is decreasing. Evictions are increasing, not decreasing. Unlawful Detainer cases, i.e. Residential Evictions, per year: 2019 – 1120 UDs (last year before COVID pandemic and UD moratorium) 2023 – 1520 UDs (+ 400 from 2019, 35% increase) (first year post COVID rules) 2024 – 1664 UDs (+ 144 from 2023, 9.5% increase from 2023) 2025 (thru 2/21/25) 290 UDs in first 7 weeks–a pace of 2,150\year (29% increase from 2024) Approximately 85% of UDs are based on alleged non-payment of rent; but many of the cases are based on unsupported allegations that would not support eviction. Tenants will still lose a case that does not have merit if they do not get legal assistance. Even resolvable cases, where the tenant owes the money but has the means to pay it, still need a legal representative to facilitate a settlement or else the tenant will still often lose the case. Rental assistance funds are effective at preventing evictions, but often only if the tenant also receives legal assistance. Eviction defense legal services are effective at keeping people in their homes. Legal Aid Society sees about 33% of all residential eviction lawsuits filed in the County. Legal Aid helps all tenants who seek help in time to file a response, avoid default, and get “their day in court” where in most cases a settlement will be reached with more favorable terms. Legal Aid sees about 900 new housing cases each year (evictions and other housing problems). Legal Aid Society represents the most vulnerable residents who are at risk of becoming homeless to keep them off the streets. When Legal Aid Society represents tenants in an eviction case, they keep those tenants in their home 60% of the time. The other 40% of the tenants get much better terms for their move out that allows them to avoid a period of homelessness. Summary: Homelessness has a “supply-side” problem with high numbers of evictions putting people out of their homes involuntarily. Legal services prevent evictions from occurring, or facilitates much better move-out terms, each of which prevents homelessness. Funding for legal services has been decreasing which means a decrease in services for at-risk tenants which can lead to more people losing their homes and becoming homeless. Attachments: SSF-CDBG_App-Evictions_SMC_-_Fact_Sheet__25.pdf Evictions and Homelessness in San Mateo County – Legal Aid Society of San Mateo Co. Goal: San Mateo County wants to end homelessness, they want to have “zero-functional homelessness in the County”, i.e. a home for anyone who wants one. Challenge: Evictions of individuals and families are increasing and are occurring at a greater rate than getting people off the streets and into homes. Eviction is a legal process that requires legal representation to stop unlawful and unfair evictions, or just to settle resolvable cases. Funding for eviction defense legal services is decreasing. Evictions are increasing, not decreasing. Unlawful Detainer cases, i.e. Residential Evictions, per year: 2019 – 1120 UDs (last year before COVID pandemic and UD moratorium) 2023 – 1520 UDs (+ 400 from 2019, 35% increase) (first year post COVID rules) 2024 – 1664 UDs (+ 144 from 2023, 9.5% increase from 2023) 2025 (thru 2/21/25) 290 UDs in first 7 weeks–a pace of 2,150\year (29% increase from 2024) Approximately 85% of UDs are based on alleged non-payment of rent; but many of the cases are based on unsupported allegations that would not support eviction. Tenants will still lose a case that does not have merit if they do not get legal assistance. Even resolvable cases, where the tenant owes the money but has the means to pay it, still need a legal representative to facilitate asettlement or else the tenant will still often lose the case. Rental assistance funds are effective at preventing evictions, but often only if the tenant also receives legal assistance. Eviction defense legal services are effective at keeping people in their homes. Legal Aid Society sees about 33% of all residential eviction lawsuits filed in the County. Legal Aid helps all tenants who seek help in time to file a response, avoid default, and get “their day in court” where in most cases a settlement will be reached with more favorable terms. Legal Aid sees about 900 new housing cases each year (evictions and other housing problems). Legal Aid Society represents the most vulnerable residents who are at risk of becoming homeless to keep them off the streets. When Legal Aid Society represents tenants in an eviction case, they keep those tenants in their home 60% of the time. The other 40% of the tenants get much better terms for their move out that allows them to avoid a period of homelessness. Summary: Homelessness has a “supply-side” problem with high numbers of evictions putting people out of their homes involuntarily. Legal services prevent evictions from occurring, or facilitates much better move-out terms, each of which prevents homelessness. Funding for legal services has been decreasing which means a decrease in services for at-risk tenants which can lead to more people losing their homes and becoming homeless. ID Start time Name / Nombre Provide your comment(s) during: Presentar sus comentarios durante: Enter Agenda # below, if applicable. Agregue el número de agenda, si corresponde. 1 2/26/25 16:48:30 Carlos Reyes Agenda Item (Artículo de Agenda);9 2 2/26/25 18:16:35 Harrison Young Agenda Item (Artículo de Agenda);9 3 2/26/25 18:17:03 Melissa Lukin Agenda Item (Artículo de Agenda);9 4 2/26/25 18:16:52 Miguel Chavez Agenda Item (Artículo de Agenda);9 5 2/26/25 18:21:18 Laura fanucchi Agenda Item (Artículo de Agenda);9 6 2/26/25 18:22:02 Sam Chetcuti Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento); 7 2/26/25 18:31:38 Alyssa Canfield Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento); 8 2/26/25 18:32:48 Lynn Schuette Agenda Item (Artículo de Agenda);9 9 2/26/25 18:59:05 Mylene Deano Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento);9 10 2/26/25 19:06:00 Juan Molina Agenda Item (Artículo de Agenda);9 11 2/26/25 19:14:16 Cecilia Chu Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento);9 12 2/26/25 0:00:00 Michael Harris 9 13 2/26/25 0:00:00 Fionnola Villamejor Public Comments & Consent Calendar (Comentarios Públicos & Calendario de Consentimiento); YOUR PARK, YOUR DESIGNYOUR PARK, YOUR DESIGN TU PARQUE, TU DISEÑOTU PARQUE, TU DISEÑO NEW PARK AT LINDEN & PINENEW PARK AT LINDEN & PINEPREFERRED CONCEPTPREFERRED CONCEPTEL CONCEPTO PREFERIDOEL CONCEPTO PREFERIDO OPEN HOUSE | CASA ABIERTAOPEN HOUSE | CASA ABIERTA 700 Linden Ave, South San Francisco, CA 94080700 Linden Ave, South San Francisco, CA 94080 SAT. MAR. 1, 2025 |SAT. MAR. 1, 2025 | 10:00 AM - 1:00 PM 10:00 AM - 1:00 PM During the fall and winter of 2024 the During the fall and winter of 2024 the City of South San Francisco hosted City of South San Francisco hosted another round of community listening another round of community listening sessions on two design alternatives sessions on two design alternatives for the new park at Linden & Pine for the new park at Linden & Pine Avenues.Avenues. In collaboration with city leaders, In collaboration with city leaders, technical experts, local businesses, technical experts, local businesses, and the community an emerging and the community an emerging design concept was developed.design concept was developed. We are excited for you to take a look! We are excited for you to take a look! Join us and enjoy FREE REFRESHMENTS!Join us and enjoy FREE REFRESHMENTS! Durante el otoño y el invierno Durante el otoño y el invierno del 2024, la ciudad de South San del 2024, la ciudad de South San Francisco organizó otra ronda de Francisco organizó otra ronda de sesiones comunitarias para escuchar sesiones comunitarias para escuchar comentarios sobre dos alternativas comentarios sobre dos alternativas de diseño para el nuevo parque de diseño para el nuevo parque en las avenidas Linden y Pine.en las avenidas Linden y Pine. En colaboración con líderes de la En colaboración con líderes de la ciudad, expertos técnicos, empresas ciudad, expertos técnicos, empresas locales y la comunidad, se desarrolló locales y la comunidad, se desarrolló un concepto de diseño emergente.un concepto de diseño emergente. ¡Estamos entusiasmados de ¡Estamos entusiasmados de compartir contigo!compartir contigo! ¡Únete a nosotros ¡Únete a nosotros y disfruta de REFRIGERIOS GRATIS!y disfruta de REFRIGERIOS GRATIS! Visit Visit www.ssf.net/parkprojectswww.ssf.net/parkprojects or or scan here for more information!scan here for more information! ¡Visite ¡Visite www.ssf.net/parkprojectswww.ssf.net/parkprojects o escanee o escanee aquí para obtener más información!aquí para obtener más información! Annual Crime Statistics Presentation City of South San Francisco 2024 Annual Crime Statistics February 26, 2025 Scott Campbell, Chief of Police Calls Received 133,728 911 Calls 22,380 Incidents 55,803 Cases 6,158 Calls for Service 3 Crimes Against Property 31% Crimes Against Persons 11% Crimes Against Society 1% Violent Crime 26% Overall Crime Statistics 4 Stolen Vehicles 5 Overall, 19% in Stolen Vehicles 272 240 220 0 50 100 150 200 250 300 2022 2023 2024 Commercial Burglary 6 Overall, 46% in Commercial Burglaries and Attempts 121 68 65 0 50 100 150 2022 2023 2024 Vehicle Burglary 7 Overall, 27% in Vehicle Burglaries Catalytic Converter Thefts 8 Overall, 88% in Catalytic Converter Thefts Robbery 9 Overall, 61% in Robberies Residential Burglary 10 Overall, 20% in Residential Burglaries and Attempts Sexual Assaults 11 Overall, 12% in Sexual Assaults Homicide 12 Overall, 100% in Homicides Illegally Possessed Firearms Seized 13 Overall, 24% in Firearms Seized Mental Health Commitments 14 Overall, 36% in Mental Health Commitments Vehicular Collisions Involving Pedestrians, Bicyclist etc. 15 Overall, 37% in Vehicular Collisions (Pedestrians, Bicyclist etc.) Annual Crime Statistics City of South San Francisco THANK YOU FOR YOUR SUPPORT AND STAY SAFE 9:00 AM OPENING DAY: COMMENCEMENT BEGINS ORANGE MEMORIAL PARK SPORTS FIELD SATURDAY MARCH 8, 2025 WHAT’S HAPPENING EAST OF 101? GET A GLIMPSE INTO THE DYNAMIC WORLD OFBIOTECHNOLOGY AND LIFE SCIENCES AND THEIRIMPACT ON THE SOUTH SAN FRANCISCOCOMMUNITY. GAIN AN UNDERSTANDING OFADVANCEMENTS IN HEALTHCARE, POTENTIALJOB OPPORTUNITIES, AND DEVELOP NEWCONNECTIONS. A BIOTECH SPEAKER SERIES REGISTRATION IS REQUIRED FREE CHILDCARE available for ages 2 1/2 and up and potty-trained PRESENTED BY LIBRARY | PARKS & RECREATION CENTER - COUNCIL CHAMBERS 901 CIVIC CAMPUS WAY, SOUTH SAN FRANCISCO FOR MORE INFORMATION, CONTACT KATIE DONNERKATIE.DONNER@SSF.NET OR (650) 829-4601 FREE EVENT! FEATURED COMPANY MAR. 11 7:00 - 8:00 P.M.