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Home My WebLink About03.05.2025@400 SP CDBGWednesday, March 5, 2025 2:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall, City Manager's Conference Room 400 Grand Avenue, South San Francisco, CA Community Development Block Grant Standing Committee of the City Council JAMES COLEMAN, Councilmember BUENAFLOR NICOLAS, Councilmember Special Meeting Agenda 1 March 5, 2025Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Notification in advance of the meeting will enable the City of South San Francisco to make reasonable arrangements to ensure accessibility to the meeting. How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 12:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. Page 2 City of South San Francisco Printed on 3/5/2025 2 March 5, 2025Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS Comments are limited to items on the Special Meeting Agenda. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meeting of February 20, 2025.1. Study session regarding the Community Development Block Grant (CDBG) Program Year 2025-2026 Annual Action Plan and Budget Allocation. (Alvina Condon, Management Analyst II) 2. ADJOURNMENT Page 3 City of South San Francisco Printed on 3/5/2025 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-235 Agenda Date:3/5/2025 Version:1 Item #:1. Motion to approve the Minutes for the meeting of February 20, 2025. City of South San Francisco Printed on 3/4/2025Page 1 of 1 powered by Legistar™4 CALL TO ORDER: 4:02 p.m. ROLL CALL: Councilmember Coleman, present Councilmember Nicolas, present AGENDA REVIEW No changes. PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes for the meeting of April 2, 2024. Motion – Councilmember Coleman/ Second Councilmember Nicolas: to approve the minutes. The motion carried unanimously. 2. Study session to review Community Development Block Grant (CDBG) applications and Program Year 2025-2026 budget allocation. (Alvina Condon, Management Analyst II) Management Analyst Condon presented the report, requested review of grant applications, and direction in preparation for the needs assessment hearing. Economic Community Development Director Selander reviewed the funding expectations, timeline, and qualifications. She also indicated contingencies can be included to address the potential need for alternative sources of funding. The Standing Committee reviewed the applications, engaged in questions and discussions, and provided feedback to staff. ADJOURNMENT Being no further business, Councilmember Nicolas adjourned the meeting at 4:21 p.m. MINUTES SPECIAL MEETING COMMUNITY DEVELOPMENT BLOCK GRANT STANDING COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO THURSDAY, FEBRUARY 20, 2025 4:00 p.m. City Hall, City Manager’s Conference Room 400 Grand Avenue, South San Francisco, CA 94080 CDBG STANDING COMMITTEE MEETING FEBRUARY 20, 2025 MINUTES PAGE 2 Submitted by: Approved by: Jazmine Miranda, Assistant City Clerk Flor Nicolas, Councilmember City of South San Francisco City of South San Francisco Approved by the CDBG Standing Committee: / / City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-151 Agenda Date:3/5/2025 Version:1 Item #:2. Study session regarding the Community Development Block Grant (CDBG)Program Year 2025-2026 Annual Action Plan and Budget Allocation. (Alvina Condon, Management Analyst II) RECOMMENDATION Staff recommends that the Community Development Block Grant (CDBG)Subcommittee of the City Council provide feedback regarding the Program Year 2025-2026 (PY 25-26)Annual Action Plan (Action Plan) and budget. BACKGROUND The purpose of this study session is to receive feedback from the CDBG Subcommittee regarding the PY 25-26 Action Plan and budget. The U.S.Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare an Action Plan for the upcoming PY 25-26 to receive funds through the CDBG Program.As part of the development of the Action Plan,the City is required to hold two public hearings.The first public hearing was held at the regular meeting of the City Council on February 26,2025,to obtain citizens'views on housing, community,and economic development needs,which will inform the Action Plan.Additionally,for those non- profit organizations seeking CDBG funds,they used this public hearing to make brief comments to the City Council regarding their programs.The second and final public hearing is scheduled for May 28,2025.At this meeting,the City Council will consider adopting the PY 25-26 Action Plan and make final recommendations on CDBG funding allocations. DISCUSSION At present,the City has not been notified of its CDBG entitlement allocation for PY 25-26 and the federal government has not yet approved the budget for HUD.Given the level of uncertainty surrounding entitlement awards,staff recommends an estimated budget of $403,568,reflecting a decrease of 9%from the entitlement amount for Program Year 2024-2025 (PY 24-25).Based on this estimate,staff have developed funding recommendations for public service sub-recipients and programs.Should the final funding allocation vary from the estimated amount by 20%or more,staff will return to the Subcommittee and/or City Council to revise the funding proposals, in accordance with HUD guidelines. The budget outlined in Attachment 1 includes the anticipated entitlement allocation of $403,568 for public services,minor home repair,administration,and public improvement,and rollover funding of $656,695,which has been dedicated to Public Improvement. Staff anticipates an estimated total budget of $1,060,263. CDBG Programs The following is a summary of currently funded activities under the CDBG program. Public Services ($60,535 Estimated) - Plus $100,000 in City funds In December 2024,the City invited public service agencies to apply for CDBG grant funding.TheseCity of South San Francisco Printed on 3/4/2025Page 1 of 3 powered by Legistar™7 File #:25-151 Agenda Date:3/5/2025 Version:1 Item #:2. In December 2024,the City invited public service agencies to apply for CDBG grant funding.These applications were due on January 21,2025,and the City received 10 applications for public services.This is the second year of a two-year funding cycle,so subrecipient agencies that were approved for grant funding for PY 24-25 submitted a simplified renewal application for the second year. Starting in PY 2020-21,in part due to the trend of decreasing CDBG allocations and in part in response to challenges meeting HUD income verification requirements,the City provided funding to several organizations through the City’s Housing Fund (Fund 205)instead of CDBG.Considering the on-going need in the community,staff recommends continuing to utilize City Housing Funds for eligible activities.This approach will allow the City to provide grants to all of the Public Service grantees that submitted an application. The proposed public services budget is as follows: CDBG Public Services Funds: $60,535 City Housing Funds: $100,000 TOTAL: $160,535 Minor Home Repair Programs ($90,000 Estimated) Funding Minor Home Repair nonprofits is an effective way to support existing City residents to stay in their homes in a safe and healthy environment.For PY 24-25,the City Council approved funding for Center for Independence of Individuals with Disabilities (CID)and Rebuilding Together Peninsula (Rebuilding Together), for their Safe at Home and National Rebuilding Day programs.Shortly after the start of PY 24-25,CID informed staff that the organization was discontinuing their minor home repair program and would not be utilizing CDBG funds.Rebuilding Together was the only minor home repair program to receive funds for PY 24-25 and has also submitted applications for both their programs for PY 25-26.In Program Year 2023-2024, Rebuilding Together experienced issues with program mismanagement,with starting projects before environmental reviews were completed and given approval by City staff.They have since received additional training and have been diligent in improving their processes.Considering that the City no longer provides home improvement grants and only funds one organization to service City residents,staff recommends funding support for Rebuilding Together. Planning and Administration ($80,714 Estimated) The CDBG program allows the City to spend up to 20%of its grant award on program Planning and Administration.Given the anticipated award amount,staff propose to utilize the full budget of $80,714 for these expenses. Public Improvement Programs ($172,319 Estimated) The funds not set aside for public services,minor home repair,or administrative expenses have typically been utilized for public improvement activities.The City did not request applications for public improvement projects but have worked with other City departments to identify projects to utilize CDBG funding.The city currently has two Public Improvement projects in the works that include curb ramps and an accessible path at the Cypress and Pine Park.In addition to the $172,319,there is $656,695 of additional unspent funds reallocated to public improvement activities from previous years. Fair Housing Activities ($12,575 Estimated) The City has targeted the HOME Administrative funds it receives from the County of San Mateo for fair housing activities since CDBG regulations require the City to affirmatively further fair housing.Fair housing City of South San Francisco Printed on 3/4/2025Page 2 of 3 powered by Legistar™8 File #:25-151 Agenda Date:3/5/2025 Version:1 Item #:2. housing activities since CDBG regulations require the City to affirmatively further fair housing.Fair housing activities may only be funded from administrative or public service type funds.Using these HOME Administrative funds to fund fair housing activities allows other activities to be funded under the public services cap. The City received one application in this category. FISCAL IMPACT Holding this study session has no fiscal impact on the General Fund.Funding recommendations made by the CDBG Subcommittee,if approved by the City Council,will have impacts on the CDBG budget and the City’s Housing Fund as described above. CONCLUSION Staff recommends that the CDBG Subcommittee of the City Council provide feedback regarding the PY 25-26 Annual Action Plan and budget. Attachments: 1.CDBG Budget and Funding Recommendations PY 2025-26 City of South San Francisco Printed on 3/4/2025Page 3 of 3 powered by Legistar™9 Organization Program PY 24-25AmountReceived PY 25-26AmountRequested Staff Recommendation CDBG Subcommittee Recommendations Final Award Amount 1Friends for Youth Mentoring Services12,500$ 12,500$ 12,000$ 2Magic Tooth Bus Oral Health Services14,000$ 14,000$ 13,500$ 3Rape Trauma Services CenterSexual Assault Services for Children and Youth15,000$ 15,000$ 14,500$ 4Renaissance Economic Development $ 25,000 $ 25,000 $ 20,535 $ 66,500 $ 60,535 5Rebuilding Together Peninsula National Rebuilding Day 25,000$ 25,000$ $ 25,000 6Rebuilding Together Peninsula Safe at Home 65,000$ 65,000$ $ 65,000 90,000$ $ 90,000 7 City Administration 80,714$ 80,714$ 80,714$ 80,714$ 8 Public Improvement PY2025-26 - Estimated172,319$ 172,319$ 9 Public Improvement Rollover from Previous Years 656,695$ 656,695$ 829,014$ 829,014$ 403,568$ 1,060,263$ 10CORA Safe House, Emergency Shelter program20,000$ 20,000$ 20,000$ 11HIP Housing Affordable Housing Programs10,000$ 9,615$ 10,000$ 12Legal Aid Society of San Mateo County, Inc. Home Savers11,800$ 11,800$ 11,800$ 13Life Moves Shelter Operations, Family Crossroads26,250$ 26,250$ 26,300$ 14Ombudsman ServicesOmbudsman Services14,500$ -$ 15Samaritan House Safe Harbor shelter19,800$ 19,800$ 19,800$ 16StarVista Transitional Housing Placement Plus12,100$ 12,100$ 12,100$ $ 99,565 $ 100,000 17Project Sentinel Fair Housing12,575.42$ 12,576$ 12,575$ $ 12,576 $ 12,575 349,355$ 343,824$ Public Improvement Subtotals CDBG PY25-26 Total: CDBG Entitlement PY 25-26: Total Amount of Funds:HOME FUNDS: FAIR HOUSING ACTIVITIES - $12,575Total Estimated HOME Funds Available for Fair Housing Activities:HOUSING TRUST FUND: PUBLIC SERVICE GRANTS - $100,000Housing Trust Funds SubtotalsCommunity Development Block Grant ProgramPY 25-26 Applications and RecommendationsHUD PY25-26 Entitlement ESTIMATE $403,568 Administration Subtotal CDBG: PUBLIC IMPROVEMENT - $172,319 Estimated Public Service SubtotalsCDBG: PUBLIC SERVICE GRANTS - $60,535 EstimatedCDBG: MINOR HOME REPAIR PROGRAMS - $90,000 EstimatedMinor Home Repair SubtotalsCDBG: ADMINISTRATION - $80,714 Estimated10 Organization Program FY 24-25AmountReceived FY 25-26AmountRequested Staff Recommendation CDBG Subcommittee Recommendations Final Award Amount Friends for Youth Mentoring Services 12,500$ 12,500$ 12,000$ Magic Tooth Bus Oral Health Services 14,000$ 14,000$ 13,500$ Rape Trauma Services CenterSexual Assault Services for Children and Youth 15,000$ 15,000$ 14,500$ Renaissance Economic Development $ 25,000 $ 25,000 $ 20,535 $ 66,500 $ 60,535 Rebuilding Together Peninsula National Rebuilding Day 25,000$ 25,000$ $ 25,000 Rebuilding Together Peninsula Safe at Home 65,000$ 65,000$ $ 65,000 90,000$ $ 90,000 City Administration 80,714$ 80,714$ 80,714$ 80,714$ Public Improvement PY2025-26 - Estimated172,319$ 172,319$ 172,319$ 172,319$ 403,568$ 403,568$ CDBG Entitlement PY 25-26: Community Development Block Grant ProgramFY 25-26 Applications and RecommendationsHUD FY25-26 Entitlement ESTIMATE $403,568CDBG: PUBLIC SERVICE GRANTS - $60,535 EstimatedPublic Service SubtotalsCDBG: MINOR HOME REPAIR PROGRAMS - $90,000 EstimatedMinor Home Repair SubtotalsCDBG: ADMINISTRATION - $80,714 Estimated Administration Subtotal CDBG: PUBLIC IMPROVEMENT - $172,319 Estimated Public Improvement Subtotals CDBG PY25-26 Total: CORA Safe House, Emergency Shelter program 20,000$ 20,000$ 20,000$ HIP Housing Affordable Housing Programs 10,000$ 9,615$ 10,000$ Legal Aid Society of San Mateo County, Inc. Home Savers 11,800$ 11,800$ 11,800$ Life Moves Shelter Operations, Family Crossroads 26,250$ 26,250$ 26,300$ Ombudsman Services Ombudsman Services 14,500$ -$ Samaritan House Safe Harbor shelter 19,800$ 19,800$ 19,800$ StarVista Transitional Housing Placement Plus 12,100$ 12,100$ 12,100$ $ 99,565 $ 100,000 Project Sentinel Fair Housing 12,575.42$ 12,576$ 12,575$ $ 12,576 $ 12,575 349,355$ 343,824$ HOME FUNDS: FAIR HOUSING ACTIVITIES - $12,575Total Estimated HOME Funds Available for Fair Housing Activities:Total Amount of Funds:HOUSING TRUST FUND: PUBLIC SERVICE GRANTS - $100,000Housing Trust Funds Subtotals