Loading...
HomeMy WebLinkAbout2023.10.24 Library Board PacketTuesday, October 24, 2023 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Grand Avenue Library Meeting Room 840 West Orange Avenue, South San Francisco CA, 94080 Library Board Mary Giusti, President Liru Chin, Vice-President Claire Ramsey, Secretary Hector Camacho, Boardmember Diane Huddleston, Boardmember Regular Meeting Agenda 1 October 24, 2023Library Board Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available at the meeting and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 10/18/2023 2 October 24, 2023Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS October 2023 Library Director’s Report.1. Communications and Statistics.2. Library | Parks & Recreation Center Grand Opening.3. MATTERS FOR CONSIDERATION Review and Approval of Draft Minutes from the September 26, 2023 Library Board Meeting. 4. Discussion and Motion to move Library Board meetings to the Library | Parks and Recreation Center. 5. Discussion and Motion to Cancel the regular meeting of December 26, 2023.6. Discussion and Motion to approve the Main Library Group Study and Meeting Room Use Policy. 7. Discussion and Motion to Amend the Library Use Policy.8. Discussion and Motion to Amend the Library Auditorium Use Policy.9. ITEMS FROM BOARD MEMBERS LIBRARY ANNOUNCEMENTS Library Announcements and Upcoming Programs.10. NEXT MEETING DATE AND AGENDA BUILDING Agenda building for next meeting: Tuesday, November 28, 2023, 6:00 PM LPR - Community Room 901 Civic Campus Way, South San Francisco, CA 94080 Page 3 City of South San Francisco Printed on 10/18/2023 3 October 24, 2023Library Board Regular Meeting Agenda ADJOURNMENT Page 4 City of South San Francisco Printed on 10/18/2023 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-931 Agenda Date:10/24/2023 Version:1 Item #:1. October 2023 Library Director’s Report. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™5 6 7 8 9 10 11 12 13 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-933 Agenda Date:10/24/2023 Version:1 Item #:2. Communications and Statistics. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™14 South San Francisco Public Library 13 Month Circulation Statistics September 2022 - September 2023 Location Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Main Library 34,232 32,010 32,763 32,619 29,817 32,897 29,665 34,799 32,889 32,292 33,779 12,547 4,216 4,700 Grand Avenue 3,603 3,120 3,473 3,329 3,379 3,386 3,339 3,894 3,892 3,712 6,665 7,480 9,488 9,185 Combined Total 37,835 35,130 36,236 35,948 33,196 36,283 33,004 38,693 36,781 36,004 40,444 20,027 13,704 13,885 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 Main Library Grand Avenue Combined Total Note: Main Library closed to the public 7/7/2023 in preparation for move to LPR.ATTACHMENT 1 15 Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total Homework Club Program 1146 0 Youth Totals 1146 0 1146 4 81 CLC Adult Programs # programs # Attended # hours Adult Classes 16 211 34 Creative Center 8 19 16 4 Tutoring 8 38 16 81 CLC Programs Total 32 268 66 Collaborations # Attended # hours Collaborative- Wider Circle 6 2.5 Collaborative- Everyone Deserves a Bike Recognition 29 1 Collaboration Total 35 3.5 Total Volunteers Program Total # Volunteers Total Vol Hours Community Learning Center Volunteers # of ADULT Vol # of total hrs (adult) # of MINOR Vol # of total hrs (minor) 16 Family Programs # of Visits/ Workshops # in person # Online # of Materials # Adults # Children 0-5 # Children > 5 # of Attendees Learning Wheels & FLS - SSF 9 9 0 52 94 67 40 201 Learning Wheels & FLS - San Bruno 4 4 0 0 2 1 0 3 Learning Wheels & FLS - Colma 2 2 0 0 6 0 6 12 Learning Wheels and FLS - Daly City 0 0 0 0 0 0 0 0 My First Years SSF 3 3 0 57 39 35 0 74 My First Years Virtual - SSF/SB/DC 3 0 3 3 11 5 0 16 0 Total 21 18 3 112 152 108 46 306 Volunteer Statistics Detail # Volunteers Volunteer Hours Tutors* Trivia volunteers Total 0 0 Tutors Learners Continuing 4 10 New 0 0 Drop (use - sign) TOTAL Active 4 10 Adult Programs # of Programs # Book Giveaways # Attended Book Club 1 10 3 Total 1 10 3 Project Read Volunteer Statistics -- Volunteer Hours 19 Waiting for Match - Project Read Tutors 5 Learners 7 PROJECT READ 17 Content Title Date/Time Days Program Type # of Participants (total attendance)Staff Host Type of Program Target Audience Homework Club Program September 20 In-Person, Onsite 1146 Mary Ann Children Services Juv (6-11) Learning Wheels & FLS- SSF September 9 In-Person, Offsite 201 Natalie FLS General (all ages) Learning Wheels & FLS- San Bruno September 4 In-Person, Offsite 3 Natalie FLS General (all ages) Learning Wheels & FLS- Colma September 2 In-Person, Offsite 12 Natalie FLS General (all ages) My First Years SSF September 3 In-Person, Onsite 74 Natalie FLS Juv (0-5) My First Years Virtual September 3 Live-Virtual 16 Natalie FLS Juv (0-5) Citizenship September 4 In-Person, Onsite 44 Xochitl Literacy Adult (19+) Basic English (Thursday and Saturday)September 8 In-Person, Onsite 107 Xochitl Literacy Adult (19+) Basic Computer September 4 In-Person, Onsite 60 Xochitl Digital Literacy Adult (19+) English Tutoring September 6 In-Person, Onsite 34 Xochitl Literacy Adult (19+) Collaborative Projects (Wider Circle, Everyone Deserves a Bike Recognition)September 2 In-Person, Onsite 35 Xochitl Collaborative Projects General (all ages) Tech. Tutoring September 2 In-Person, Onsite 4 Xochitl Digital Literacy Adult (19+) Creative Center September 8 In-Person, Onsite 19 Xochitl Collaborative Projects 18 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES September 2022 to September 2023 NAME Aug'22 Sep'22 Oct'22 Nov'22 Dec'22 Jan'23 Feb'23 Mar'23 Apr'23 May'23 June'23 July'23 Aug'23 Sep'23 Hector Camacho P P P P C P P C P P P C P P Liru Chin P P A P C P P C A P P C P A Mary Giusti P P P P C P P C P P P C P P Diane Huddleston P P P P C P P C P P P C P P Claire Ramsey P P P A C P P C P P P C P P A = Absent P = Present C = Cancelled 19 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-936 Agenda Date:10/24/2023 Version:1 Item #:3. Library | Parks & Recreation Center Grand Opening. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™20 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-930 Agenda Date:10/24/2023 Version:1 Item #:4. Review and Approval of Draft Minutes from the September 26, 2023 Library Board Meeting. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™21 South San Francisco Public Library Board of Trustees Meeting Minutes September 26, 2023 Grand Avenue Library CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Grand Avenue Library. ROLL CALL Library Trustees present: Hector Camacho, Mary Giusti, Diane Huddleston and Claire Ramsey. Library Staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director; and Elia Moreno, Administrative Assistant II. Guests: Han-Ching Wong, Library Program Manager, Robert Turnberg, and Catherine Abalos. AGENDA REVIEW No changes. PUBLIC COMMENTS No public comments. ITEMS FROM STAFF MEMBERS 1. September 26, 2023, Library Director’s Report 2. Communications and Statistics 3. Library | Parks & Recreation Center Update The New Library is looking great; staff has worked extremely hard to get everything into place. Finishing touches like book ends and collections signage are being ordered. Contractors are currently in the process of finishing electrical work. The council chambers continue to be an active construction zone, requiring hard hats in the area. Assistant Library Director, Adam Elsholz, has coordinated safety training sessions and has led staff throughout the building to learn of emergency exits, fire extinguishers, etc. The Emergency Action Plan is currently in progress, as well. The final punch list has not been scheduled, yet. A donor reception will be held on Wednesday, October 25, 2023, to celebrate the generosity of all our Library | Parks & Recreation donors. 4. Library | Parks & Recreation Center Opening Day, October 28, 2023 Update. The Grand Opening of the Library | Parks & Recreation Center (LPR) will be Saturday, October 28, 2023. Opening remarks will begin at 11:00 AM. Staff will be stationed throughout all areas of the library to welcome patrons, issue library cards, and promote library programs and resources. Activities throughout the day will include staff giveaways, Concert in the (LPR) Park, food trucks, storytimes, and Makerspace demonstrations. Amgen will be sponsoring a Library partnership with Mission Science Workshop for an exhibit of the Blood Vessels that will be installed in the Community Room. Library opening day collection, including books and A/V, will also be ready for patrons to browse and checkout. Activities and programs will end at 4:00 PM; the building will remain open until 5:00 PM. 22 South San Francisco Public Library Board of Trustees Page 2 Meeting Minutes – September 26, 2023 MATTERS FOR CONSIDERATION 5. Review and Approval of Draft Minutes from the August 22, 2023 Library Board Meeting Motion to approve the minutes as presented from the August 22, 2023, meeting was made by Library Board Member, Diane Huddleston, and seconded by Hector Camacho, Library Board Member. All members in attendance were in favor. 6. Discussion and Motion to Close Grand Avenue Library on Saturday, October 28, 2023 to Support Opening Day of the New Library | Parks and Recreation Center. Motion to close the Grand Avenue Library on Saturday, October 28,2023 support opening day of the New Library | Parks and Recreation Center was made by Library Board Member, Diane Huddleston, and seconded by Claire Ramsey, Secretary. All members in attendance were in favor. 7. Review of Draft Library Use Policy The Library Board of Trustees reviewed the draft Library Use Policy. It will be presented to the Library Board of Trustees for further discussion and consideration at a forthcoming meeting 8. Review of Draft Group Study Room Policy The Library Board of Trustees reviewed the draft Group Study Room Policy. It will be presented to the Library Board of Trustees for further discussion and consideration at a forthcoming meeting. ITEMS FROM BOARD MEMBERS LIBRARY ANNOUNCEMENTS The Library Board of Trustees reviewed the Library Announcements. NEXT MEETING DATE AND AGENDA BUILDING The next meeting of the Library Board of Trustees will be held on Tuesday, October 24, 2023 at 6:00 PM in the Grand Avenue Library Meeting Room. ADJOURNMENT There being no further business President Mary Giusti adjourned the Library Board of Trustees meeting at 6:57 P.M. Respectfully Submitted: Claire Ramsey, Library Board of Trustees Secretary Valerie Sommer, Library Director 23 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-937 Agenda Date:10/24/2023 Version:1 Item #:5. Discussion and Motion to move Library Board meetings to the Library | Parks and Recreation Center. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™24 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-938 Agenda Date:10/24/2023 Version:1 Item #:6. Discussion and Motion to Cancel the regular meeting of December 26, 2023. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™25 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-939 Agenda Date:10/24/2023 Version:1 Item #:7. Discussion and Motion to approve the Main Library Group Study and Meeting Room Use Policy. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™26 SOUTH SAN FRANCISCO PUBLIC LIBRARY MAIN LIBRARY GROUP STUDY AND MEETING ROOM USE POLICY DRAFT It is the goal of the Library Board of Trustees and staff of South San Francisco Public Library for all visitors to enjoy an accessible, positive, and safe experience when using the library. This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. The South San Francisco Public Library provides two group study rooms reserved for Teens on the second floor, two group study rooms reserved for children and accompanying adult(s) on the second floor, two group study/meeting rooms on the third floor and two tutoring rooms on the third floor library reserved for Library Literacy Services. All rooms have wireless internet access. The second floor study rooms can each accommodate 6 persons; the third floor study/meeting rooms can each accommodate 10 persons; the Library Literacy Services tutoring rooms can each accommodate 4 persons. The rooms may be used by individuals when not booked for larger groups. Registered Library Literacy Services participants may reserve the tutoring rooms via Project Read staff. Library and City services and programs have priority for use of the rooms. The Library reserves the right to modify or cancel reservations based on the operational needs of the Library and the City. Group study/meeting rooms can be reserved for a maximum of two hours, two times per week per group. Bookings are accepted up to 30 days in advance. RESERVATIONS: Via library staff on each floor or telephone (650) 829-3860 or online via www.ssf.net/rec-catalog . USING THE GROUP STUDY OR MEETING ROOMS:  The rooms must be occupied continuously during the scheduled booking  A group using a room may stay beyond their reservation until another group arrives to use the room  Staff have the authority to make accommodations regarding use of the rooms, groups staying longer than the maximum time, and when to vacate for the next group  Equitable use of library facilities are prioritized; no one group may monopolize reservation of rooms on an ongoing basis  No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised 27  Light refreshments are allowed; drinks must be in closed containers; each group is responsible for keeping the space clean  All participants must exit the room 15 minutes prior to the library’s closing RESPONSIBILITY:  Each group is responsible for leaving the room in a clean and orderly condition. Users must pay the cost of repair for any damage. The Library is not responsible for materials or equipment left in the room by users. PUBLIC HEALTH ORDERS: Public health orders from the San Mateo County Health Department must be complied with and local City and Library requirements and procedures must be followed. PROHIBITIONS: The name, address, and phone number of the South San Francisco Public Library MAY NOT be used as the official address or headquarters of any group using the auditorium. The use of the group study or meeting rooms shall not be publicized in such a way as to imply library sponsorship of the group's activities. Smoking, vaping, and alcohol are not allowed in the Library and on Library property. Open flames are not allowed in the Library and on Library property. All participants must comply with the Library Use Policy, as posted and available on the Library’s website. Granting permission to use the rooms does not constitute an endorsement of the users and/or their beliefs by the Library staff, Library Board of Trustees or the City of SSF. 28 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-940 Agenda Date:10/24/2023 Version:1 Item #:8. Discussion and Motion to Amend the Library Use Policy. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™29 SOUTH SAN FRANCISCO PUBLIC LIBRARY LIBRARY USE POLICY The following behaviors are not allowed in the library and/or are prohibited by law: 1. Damage, destruction, or theft of library property, tampering with computer hardware and/or software, and other illegal activities including (but not limited to) graffiti, vandalism, smoking (including e-cigarettes or vaping), carrying of firearms, weapons, stun guns and tasers, or circumvention of security systems. 2. Alcohol use and/or open bottles of alcohol, unless authorized as part of a library program. 3. Use of abusive and/or cursing language, gestures, activities. 4. Engaging in or threatening physical assault or abuse; threatening or harassing other patrons or Library staff, including, but not limited to: following, stalking, leering, staring, lurking, offensive touching, obscene acts such as indecent exposure, bullying. 5. Obstructing entrances or exits or interfering with the ability of patrons or staff to freely enter or exit the library. 6. Solicitations within Library/Community Learning Center buildings (excluding those of the Library and/or Friends of the Library). 7. Disruptive behavior (including running and jumping) such as loud conversations on cell phones or in person or other noise and loitering in groups for any unlawful purpose. 8. Obstructing pathways, stairways, seating or access to resources with belongings and/or by sitting or lying on the floor. 9. Drinking beverages or eating in the buildings (except when offered as part of a library program). Beverages in closed containers are acceptable. 10. Using restrooms as bathing or laundering facilities. 11. Strong odors including those caused by fragrance products and/or lack of personal hygiene. 12. Having bare feet and/or being shirtless. It is the goal of the Library Board of Trustees and staff of South San Francisco Public Library for all visitors to enjoy a positive and safe experience when using the library. This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. FINAL AMENDED 2022 30 13. Leaving personal belongings unattended. Please keep all personal items with you at all times. 14. Moving furniture or fixtures into pathways and/or equipment such as computers or other hardware. 15. Using skateboards, roller blades, rolling shoes, etc. in the Library or on Library property in a manner that disrupts access to or use of the Library; bringing bicycles or rolling containers used for storage, such as shopping carts and strollers, into the facility; if they don’t fit comfortably under the chair or table of occupant these must be secured outside. 16. Bringing animals or pets into buildings. However, licensed and certified service animals are permitted to enter library facilities. A handler will be told to remove a service animal from a library facility if the service animal is not under control of their handler and the animal's handler does not take effective action to control it, or the animal is not housebroken. (28 CFR §35.136(a) and (b).) A service animal must have a harness, leash, or other tether, unless either the handler is unable because of a disability or other tether would interfere with the service animal's safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler's control (e.g., voice control, signals, or other effective means). 17. Use of open flames. 18. Unauthorized presence in staff-designated areas; unauthorized entering or remaining inside library facilities before or after posted hours of operation. 19. Failure to comply with Library requests and guidelines relating to a local public health emergency: You may be asked to leave the library if a local public health emergency has been declared and you exhibit any symptoms of the related illness, or if the Library has instituted use guidelines in response to a public health emergency and you fail to comply with the guidelines 20. All other items in violation of other library policies, including the Internet and Computer Use Policy. Unattended Children – Parents are responsible for the behavior and safety of their children using the Library. Children under the age of ten years must be closely accompanied at all times by a parent or responsible adult caregiver. The police may be called when children are left unattended. (Unattended Children Policy). The Children’s Area is limited to persons under age 18 or through high school and their accompanying parent, caregiver, or teacher, and those using the Children’s collection. For safety, computers in the Children’s Area may only be used by children; their accompanying parent, caregiver or teacher may assist them. The Main Library Teen Area is limited to persons under age 18 or through high school after 2:30 pm or adults using the Teen collection. The Grand Library meeting room is reserved for children andteen reading and study, Monday through Friday, during school year operating days, from 2:00 p.m. to 6:00 p.m. Courtesy Reminder: The Library encourages a scent free environment. Please be sensitive to others. FINAL AMENDED 2022 31 When a patron behaves in a manner that violates this policy, Library Staff may ask a patron to leave the Library facilities with or without warning, may contact law enforcement if necessary, and/or may suspend the patron from use of the Library facilities, in accordance with the Suspension of Library Privileges Policy and accompanying Suspension of Library Privileges Policy for Appeals Procedure. Adopted by Library Board of Trustees: August 28, 2001 Revised and adopted by the Library Board of Trustees: November 23, 2003 Revised and adopted by the Library Board of Trustees: July 26, 2005 Revised and adopted by the Library Board of Trustees: May 27, 2008 Amended by the Library Board of Trustees: June 22, 2010 Amended by the Library Board of Trustees: April 26, 2011 Amended by the Library Board of Trustees: July 24, 2012 Amended by the Library Board of Trustees: February 26, 2013 Amended by the Library Board of Trustees: May 28, 2013 Amended by the Library Board of Trustees: September 23, 2014 Amended by the Library Board of Trustees: June 28, 2016 Reaffirmed by the Library Board of Trustees: February 27, 2018 Amended by the Library Board of Trustees: October 22, 2019 Amended by the Library Board of Trustees: April 28, 2020 Amended by the Library Board of Trustees: July 26, 2022 FINAL AMENDED 2022 32 SOUTH SAN FRANCISCO PUBLIC LIBRARY - USE POLICY UPDATED: October 2023 A. The following behaviors are not allowed in library facilities, including lobby, hallway and restroom areas, and/or are prohibited by law: 1. Damage, destruction, or theft of City property, tampering with computer hardware and/or software, and other illegal activities including graffiti, vandalism, smoking (including e-cigarettes or vaping), carrying of firearms, weapons, stun guns and tasers, or circumvention of security systems. 2. Alcohol use and/or open bottles of alcohol, unless authorized as part of a library program. 3. Use of abusive and/or cursing language, gestures, activities. 4. Engaging in or threatening physical assault or abuse; threatening or harassing other patrons or City staff, including, but not limited to: following, stalking, leering, staring, lurking, offensive touching, obscene acts such as indecent exposure, bullying. 5. Obstructing entrances or exits or interfering with the ability of the public or City staff to freely enter or exit City library facilities. 6. Soliciting, panhandling, or attempting to sell items for fundraising or other commercial purposes within City library facilities not part of an approved City program or City-initiated nonprofit such as Friends of the Library, South San Francisco Public Library Foundation or Friends of Parks and Recreation. 7. Disruptive behavior (including running and jumping) such as loud conversations on cell phones or in person, operating any electronic device used for sound without an earphone(s), or other noise and loitering in groups for any unlawful purpose. 8. Obstructing pathways, stairways, seating or access to resources with belongings and/or by sitting or lying on the floor; backpacks and other personal items must fit under tables or chairs. It is the goal of the Library Board of Trustees and staff of South San Francisco Public Library for all visitors to enjoy an accessible, positive and safe experience when using the library. This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. 33 9. Bringing personal items into City library facilities that pose a health or safety risk to the public and to City staff, including but not limited to mattresses, bedrolls, trash bags as storage for excess personal items, garbage, or recycling 10. Drinking beverages or eating in the buildings (except when offered as part of a City library program or event). Beverages in closed containers are acceptable. 11. Sleeping, bathing, shaving, washing hair, washing clothes, placing feet or footwear on furniture. 12. Strong odors including those caused by fragrance products and/or lack of personal hygiene. 13. Having bare feet, being shirtless, or being pant-less. 14. Leaving personal belongings unattended. Please keep all personal items with you at all times. 15. Moving furniture or fixtures into pathways and/or equipment such as computers or other hardware. 16. Using skateboards, roller blades, rolling shoes, etc. in the City library facilities or on City property in a manner that disrupts access to or use of the facilities; bringing bicycles or rolling containers used for storage, such as shopping carts, luggage and strollers, into the facilities; if they don’t fit comfortably under the chair or table of occupant these must be left or secured outside. 17. Bringing animals or pets into City library facilities. However, licensed and certified service animals are permitted to enter library facilities. A handler will be told to remove a service animal from a library facility if the service animal is not under control of their handler and the animal's handler does not take effective action to control it, or the animal is not housebroken. (28 CFR §35.136(a) and (b).) A service animal must have a harness, leash, or other tether, unless either the handler is unable because of a disability or other tether would interfere with the service animal's safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler's control (e.g., voice control, signals, or other effective means). 18. Use of open flames. 19. Viewing or displaying obscene content on computers or personal devices. 20. Unauthorized presence in City staff-designated areas; unauthorized entering or remaining inside facilities before or after posted hours of operation. 21. Failure to comply with City staff requests and guidelines relating to a local public health emergency: You may be asked to leave the facility if a local public health emergency has been declared and you exhibit any symptoms of the related 34 illness, or if the City has instituted use guidelines in response to a public health emergency and you fail to comply with the guidelines 22. All other actions in violation of other library policies, including the Internet and Computer Use Policy. B. Unattended Children Parents are responsible for the behavior and safety of their children using the Library. Children under the age of ten years must be closely accompanied at all times by a parent or responsible adult caregiver. The police may be called when children are left unattended. C. Youth Library The Youth Library is limited to persons under age 18 or through high school (hereinafter “Children and Teen”) and their accompanying parent, caregiver, or teacher, and those using the Children’s and Teen collections. For safety, computers in the Youth Library may only be used by Children and Teens; their accompanying parent, caregiver or teacher may assist them. The Grand Library meeting room is reserved for Children and Teen reading and study, Monday through Friday, during school year operating days, from 2:00 p.m. to 6:00 p.m. When a patron behaves in a manner that violates this policy, Library Staff may ask patron to leave the City library facility with or without warning, may contact law enforcement if necessary, and/or may suspend the patron from use of the City library facilities, in accordance with the Suspension of Library Privileges Policy and accompanying Suspension of Library Privileges Policy for Appeals Procedure. Adopted by Library Board of Trustees: August 28, 2001 Revised and adopted by the Library Board of Trustees: November 23, 2003 Revised and adopted by the Library Board of Trustees: July 26, 2005 Revised and adopted by the Library Board of Trustees: May 27, 2008 Amended by the Library Board of Trustees: June 22, 2010 Amended by the Library Board of Trustees: April 26, 2011 Amended by the Library Board of Trustees: July 24, 2012 Amended by the Library Board of Trustees: February 26, 2013 Amended by the Library Board of Trustees: May 28, 2013 Amended by the Library Board of Trustees: September 23, 2014 Amended by the Library Board of Trustees: June 28, 2016 Reaffirmed by the Library Board of Trustees: February 27, 2018 Amended by the Library Board of Trustees: October 22, 2019 Amended by the Library Board of Trustees: April 28, 2020 Amended by the Library Board of Trustees: July 26, 2022 Amended by the Library Board of Trustees: xx 5486189.1 35 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-941 Agenda Date:10/24/2023 Version:1 Item #:9. Discussion and Motion to Amend the Library Auditorium Use Policy. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™36 SOUTH SAN FRANCISCO PUBLIC LIBRARY MAIN LIBRARY AUDITORIUM USE POLICY This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. Use of the auditorium is available – on a limited basis – for booking by local non-profit groups serving South San Francisco (SSF), including neighborhood associations, schools, or public agencies. Bookings must be for meetings or programs open to the public. Due to limited parking, groups of more than 25 adults will not be accommodated. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of the auditorium by private groups for purpose of sales is prohibited. This policy does not apply to use of the auditorium for programs sponsored by the Library, City, government agencies, or Friends of the Library. AVAILABILITY: The auditorium is regularly used for public events. However, there is some availability for reservation of the auditorium during the following hours. Occasionally, additional afternoon and evening hours may be available. Tuesday 12:00 noon to 5:00 p.m. Wednesday 12:00 noon to 5:00 p.m. Thursday 12:00 noon to 5:00 p.m. Friday 12:00 noon to 5:00 p.m. Reservations must include setup and cleanup time for your meeting or event. All participants must exit the building prior to the library’s closing. BOOKING: Requests to book the auditorium may be accepted from persons 18 years and older, up to two (2) months in advance, by calling 650-829-3878, Monday through Friday between 9 a.m. and 4 p.m. Because the auditorium is used by a wide variety of public, library, and City of South San Francisco departments, advance reservations are required and must be made at least two (2) weeks prior to the date. A telephone reservation is tentative only. The written application, the Main Library Auditorium Use Application form, must be received within 48 hours of the telephone reservation. The application may be submitted online at www.ssf.net/library. “Reserve a Space.” Depending upon the nature of the program, proof of personal and property liability insurance may be required. Applications will be accepted from the same organization up to six (6) times in a calendar year. FINAL AMENDED 2020 37 PRIORITY: Library and City programs have first priority. While the utmost care will be taken to schedule Library and City programs in advance, there may be times when a reservation will be cancelled. BUILDING ACCESS: For safety reasons, entrance to the lower level of the Library is limited to Project Read patrons and persons attending programs or meetings in the auditorium and adjacent rooms. ADA access to the auditorium is via the elevator on the main floor of the library. Restrooms and a drinking fountain are located down the hall. ADA accessible restrooms are available on the main floor. SETUP: The auditorium includes tables and chairs, permanently mounted projector and screen, and a small stage. With a library card, a Windows laptop computer, with HDMI cable, can be borrowed for the event. Users can bring their own laptop and other audio visual equipment and supplies. Testing audio visual connections prior to the event is highly recommended. KITCHEN/CLEANUP: The kitchen adjacent to the auditorium is for library use only. Food may not be prepared on the premises. Each group is responsible for leaving the room in a clean and orderly condition. Users must pay the cost of repair for any damage. The library is not responsible for materials or equipment left in the building by users. CHILDREN: In order to ensure proper supervision and safety, groups involving children must have adults present in a ratio of one (1) adult for every ten (10) children. Noise: Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment and interfere with adjacent meetings and patron usage. PROHIBITIONS: The name, address, and phone number of the South San Francisco Public Library MAY NOT be used as the official address or headquarters of any group using the auditorium. The use of the auditorium shall not be publicized in such a way as to imply library sponsorship of the group's activities. Smoking, vaping, and alcohol are not allowed in the Library and on Library property. Open flames are not allowed in the Library and on Library property. All participants must comply with the Library Use Policy, as posted in the auditorium and available on the Library’s website. Granting permission to use the auditorium does not constitute an endorsement of the users and/or their beliefs by the Library staff, Library Board of Trustees or the City of SSF. Approved by the Library Board of Trustees: January 28, 1992 (rev. 2/97, 3/99, 6/02, 2/05) PUBLIC HEALTH ORDERS: Public health orders from the San Mateo County Health Department must be complied with and local City and Library requirements and procedures must be followed. Amended by the Library Board of Trustees: June 22, 2010 FINAL AMENDED 2020 38 Amended by the Library Board of Trustees: February 26, 2013 Amended by the Library Board of Trustees: November 28, 2017 Reaffirmed by the Library Board of Trustees: February 27, 2018 Amended by the Library Board of Trustees: August 29, 2019 Amended by the Library Board of Trustees: June 23, 2020 FINAL AMENDED 2020 39 SOUTH SAN FRANCISCO PUBLIC LIBRARY MAIN LIBRARY COMMUNITY ROOM USE POLICY DRAFT It is the goal of the Library Board of Trustees and staff of South San Francisco Public Library for all visitors to enjoy an accessible, positive and safe experience when using the library. This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. Use of the Community Room is available – on a limited basis – for booking by local non- profit groups serving South San Francisco (SSF), including neighborhood associations, schools, or public agencies. Bookings must be for meetings or programs open to the public. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of the Community Room by private groups for purpose of sales is prohibited. This policy does not apply to use of the Community Room for programs sponsored by the Library, City, government agencies, or City support organizations such as Friends of the Library and Friends of Parks and Recreation. AVAILABILITY: The Community Room is regularly used for Library and local government programs, meetings and events. However, there is some availability for reservation of the Community Room during weekday and weekend hours when the library is open. Library open hours are: Monday, Tuesday 10:00 a.m to 8:00 p.m. Wednesday 10:00 a.m to 6:00 p.m Thursday 12 noon to 8:00 p.m. Friday 10:00 a.m. to 6:00 p.m. Saturday 10:00 a.m to 5:00 p.m. Sunday 2:00 p.m. to 5:00 p.m Reservations must include setup and cleanup time for your meeting or event. All participants must exit the space 15 minutes prior to the library’s closing. BOOKING: Requests to book the Community Room may be accepted from persons 18 years and older, up to two (2) months in advance, by calling 650-829-3878, Monday through Friday between 9 a.m. and 4 p.m. or online via www.ssf.net/rec-catalog . Because the Community Room is used by a wide variety of public, library, and City of South San Francisco departments, advance reservations are required and must be made at least two (2) weeks prior to the date. A telephone reservation is tentative only. 40 If usage criteria is met and the room is available, a written reservation application form will be provided and must be received within 48 hours. Depending upon the nature of the program, proof of personal and property liability insurance may be required. Applications will be accepted from the same organization up to six (6) times in a calendar year. Groups more than 15 minutes late will lose their reservation. PRIORITY: Library and City programs have first priority. While the utmost care will be taken to schedule Library and City programs in advance, there may be times when a reservation will be cancelled. BUILDING ACCESS: ADA access to the Community Room is via the ramp on the second floor El Camino level, or via the elevator on the first floor of the building. Restrooms and a drinking fountain are located across the hall. SETUP: The Community Room includes tables and chairs, permanently mounted projector and screen. With a library card, a Windows laptop computer, with HDMI cable, can be borrowed for the event. Users can bring their own laptop and other audio visual equipment and supplies. Testing audio visual connections prior to the event is highly recommended. SERVING FOOD/CLEANUP: Food may not be prepared on the premises; there is no sink or kitchen amenities in this space. Each group is responsible for leaving the room in a clean and orderly condition. Users must pay the cost of repair for any damage. The library is not responsible for materials or equipment left in the building by users. CHILDREN: In order to ensure proper supervision and safety, groups involving children must have adults present in a ratio of one (1) adult for every ten (10) children. Noise: Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment and interfere with adjacent programs and patron usage. PROHIBITIONS: The name, address, and phone number of the South San Francisco Public Library MAY NOT be used as the official address or headquarters of any group using the auditorium. The use of the Community Room shall not be publicized in such a way as to imply library sponsorship of the group's activities. Smoking, vaping, and alcohol are not allowed in the Library and on Library property. Open flames are not allowed in the Library and on Library property. All participants must comply with the Library Use Policy, as posted and available on the Library’s website. Granting permission to use the Community Room does not constitute an endorsement of the users and/or their beliefs by the Library staff, Library Board of Trustees or the City of SSF. 41 Approved by the Library Board of Trustees: January 28, 1992 (rev. 2/97, 3/99, 6/02, 2/05) PUBLIC HEALTH ORDERS: Public health orders from the San Mateo County Health Department must be complied with and local City and Library requirements and procedures must be followed. Amended by the Library Board of Trustees: June 22, 2010 Amended by the Library Board of Trustees: February 26, 2013 Amended by the Library Board of Trustees: November 28, 2017 Reaffirmed by the Library Board of Trustees: February 27, 2018 Amended by the Library Board of Trustees: August 29, 2019 Amended by the Library Board of Trustees: June 23, 2020 42 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-942 Agenda Date:10/24/2023 Version:1 Item #:10. Library Announcements and Upcoming Programs. FEATURED ANNOUNCEMENTS 1.Holiday Closures:All Library facilities will be closed on Friday,November 10th ,and Saturday, November 11th in observance of Veteran’s Day.Special Thanksgiving hours for Wednesday,November 22nd:Main Library 10:00 AM -6:00 PM;Grand Avenue Library 12:00 -6:00 PM.Library facilities will be closed Thursday, November 23rd and Friday, November 24th for Thanksgiving. 2.South San Francisco is proud to welcome master puppeteer Ramon Abad to Grand Library,where he will be hosting a puppet making workshop!Mr.Abad will present a short puppet show before assisting children in making their own simple puppets. Join the fun on Saturday, November 4th, 2:00 PM. 3.Celebrate our South City students on Ruby Bridges Walk to School Day by joining us at Grand Library on November 14th!Throughout the day,you'll find special activities,games,books,and more fun ways to honor this special occasion. 4.The SSF Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The November 2023 Book Club selection is Wuthering Heights by Emily Brontë. Please email [email protected] <mailto:[email protected]> for the Zoom link. City of South San Francisco Printed on 10/18/2023Page 1 of 1 powered by Legistar™43 Celebrate filipino heritage month watch a puppet show, make puppets,and create your own story(bring a phone to video your show!) puppet workshop ramon abad with master puppeteer Grand Avenue LibrarySaturday, november 4, 2023 2:00 p.M. Call 650-829-3860 at least 10 weekdays prior to request sign language or other accommodations. Please refrain from wearing scented products to programs. 44 ALL DAYCELEBRATION! TUESDAY, NOVEMBER 15, 2023 GRAND LIBRARY306 WALNUT AVENUE Celebrate Ruby Bridges Walk to School Day with fun activities in the library - all day long! 45