HomeMy WebLinkAbout10.07.2024 Youth Commission Meeting Agenda PacketMonday, October 7, 2024
6:30 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Library Parks & Recreation Building, Young Adult Library
901 Civic Campus Way, South San Francisco, CA
Youth Commission
Aaron Adriano, Commissioner
Jasmine Ho, Commissioner: Alex Lau, Commissioner
Nika Mariano, Commissioner: Claudia Miller, Commissioner
Vivek Narottam, Commissioner: Nataly Quinteros, Commissioner
Alejandra Ramirez, Commissioner: Jiancarlo Ray, Commissioner
Edward Tian, Commissioner: Julia Tsuei, Commissioner
Ally Tunque, Commissioner: Sara Vides, Commissioner
Regular Meeting Agenda
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October 7, 2024Youth Commission Regular Meeting Agenda
How to submit written Public Comment before the Meeting:
Members of the public are encouraged to submit public comments in writing in advance of the meeting
by emailing: [email protected]
How to provide Public Comment during the Meeting:
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER
Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the
Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate
and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of
speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code
sec. 54954.3(b)(1).).
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans
with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand
Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone
number, a brief description of the requested materials, and preferred alternative format service at least
24-hours before the meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the
Office of the City Clerk by email at [email protected], 24-hours before the meeting.
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October 7, 2024Youth Commission Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
PUBLIC COMMENT
ITEMS FROM STAFF MEMBERS
Review and approval of Draft Minutes from the August 5, 2024 Youth Commission
Meeting
1.
Review and approval of Draft Minutes from the September 9, 2024 Youth
Commission Meeting
2.
Social Media Guidelines3.
MATTERS FOR CONSIDERATION
Renewal of Youth Commissioners4.
Election of Officers5.
ITEMS FROM COMMISSIONERS
Draft Youth Commission Guidelines6.
Amending By-laws7.
Updates from Subcommittees8.
ADJOURNMENT
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-983 Agenda Date:10/7/2024
Version:1 Item #:1.
Review and approval of Draft Minutes from the August 5, 2024 Youth Commission Meeting
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City of South San Francisco
Youth Commission
Meeting Minutes: Monday, August 5, 2024
6:30 pm
Call to Order:
Meeting called to order at 6:33 PM
Roll Call:
Committee Members: Jasmine Ho, Nataly Quinteros, Jiancarlo Ray, Edward Tian, Julia Tsuei, Ally
Tunque, Alex Lau, Alejandra Ramirez.
Staff Members: Adam Elsholz, Assistant Library Director; Anita Palafox, Administrative Assistant;
Erika Madriz, Administrative Assistant.
Absent: Aaron Adriano, Danielle Leong, Claudia Miller, Sara Vides, Nika Mariano, Vivek
Narratom, Julia Tsuei.
Public Comments:
No public comments were made.
Agenda Review:
No changes to the agenda.
Items from Staff Members:
Review and approval of Draft Minutes from July 8, 2024 Youth Commission Meeting.
Jiancarlo Ray called motion to approve July 8, 2024 minutes. Motion was approved.
Reactivate the Youth Commission Instagram account
Adam Elsholz has attempted to retrieve login credentials for the Youth Commission Instagram account
from the Social Media Manager, but the credentials have not been located. All members of the
Commission agreed on creating a new Instagram account. Adam Elsholz suggested using a City email for
the Youth Commission.
Youth Commission Presentation to City Council
Members suggested presenting on past events, goals for the new year, challenges and how to overcome
them, and ideas for increasing attendance. If possible, they would like to present at the October 9th City
Council meeting.
Discussion of August 2025 visit from students of Kishiwada, Sister Cities program.
Commissioners suggested the following ideas for the visit: hosting a field day (picnic with games), tour of
Genentech, and visiting both South San Francisco high schools.
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Matters for Consideration
Discussion on meeting dates, times and location
Commissioners agreed to keep the meetings at the South San Francisco Library on Mondays at 6:30pm.
Ways to Incentivize Attendance
Commissioners suggested creating a Zoom option for commissioners and offering half-pay for Zoom
attendance to meetings. They also suggested enforcing attendance rules more strictly. Adam Elsholz
reviewed the by-laws and said he could check with the City regarding the policies for absences and would
inquire regarding the removal of agenda members at the next City Council meeting.
Youth Commission Projects (Sub-Committee)
Commissioners suggested the creation of a voter registration/civic engagement sub-committee and social
media engagement sub-committee. Two sub-committees were formed: Voter Registration and Social
Media.
Agenda Building
Draft Youth Commission guidelines for approval by City Attorney
Renewal of Commissioners
Social Media Guidelines
Add sub-committee structure (reports / follow up)
Amending By-Laws (receive reminders after 1st absence)
Zoom attendance allowed?
Next Meeting
Monday, September 9, 2024, 6:30 pm
Adjournment
Chair Jiancarlo Ray adjourned the meeting at 7:30 PM.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-984 Agenda Date:10/7/2024
Version:1 Item #:2.
Review and approval of Draft Minutes from the September 9, 2024 Youth Commission Meeting
City of South San Francisco Printed on 10/2/2024Page 1 of 1
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City of South San Francisco
Youth Commission
Meeting Minutes: Monday, September 9, 2024
6:30 pm
The Youth Commission meeting scheduled for Monday, September 9, 2024, was canceled due to lack of
quorum. No official business was conducted.
Those present had the opportunity to hear a brief presentation from Philip Vitale, Deputy Director of
Capital Projects, on the New Park at Linden Avenue & Pine Avenue.
Attendees:
Committee Members: Nataly Quinteros, Jiancarlo Ray, Vivek Narratom, Julia Tsuei, Alex Lau, Alejandra
Ramirez.
Staff Members: Adam Elsholz, Assistant Library Director; Anita Palafox, Administrative Assistant;
Erika Madriz, Administrative Assistant.
Absent: Aaron Adriano, Danielle Leong, Claudia Miller, Sara Vides, Nika Mariano, Jasmine
Ho, Edward Tian, Ally Tunque.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-985 Agenda Date:10/7/2024
Version:1 Item #:3.
Social Media Guidelines
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1002 Agenda Date:10/7/2024
Version:1 Item #:4.
Renewal of Youth Commissioners
BACKGROUND/DISCUSSION
Discussion of the process for commissioners with terms that expired in September.Commissioners will remain
on the Commission until new Commissioners have been appointed.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1003 Agenda Date:10/7/2024
Version:1 Item #:5.
Election of Officers
BACKGROUND/DISCUSSION
Nomination and election of Chair and Vice Chair of the Commission,as required at the beginning of each
school year.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1004 Agenda Date:10/7/2024
Version:1 Item #:6.
Draft Youth Commission Guidelines
BACKGROUND/DISCUSSION
Discussion of guidelines for social media use by the Commission.Members have expressed interest in
maintaining an Instagram account.The first step,as required by ordinance,is to establish guidelines for the use
of social media.
City of South San Francisco Printed on 10/3/2024Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1005 Agenda Date:10/7/2024
Version:1 Item #:7.
Amending By-laws
BACKGROUND/DISCUSSION
Discussion of the by-laws of the Commission,reviewing suggestions for amendments from Commissioners,
especially as it relates to social media.
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City of South San Francisco
Youth Commission Bylaws
ARTICLE I
Purpose
A.Establishment: The Youth Commission (hereinafter called the “Commission”) was
established by an ordinance (Chapter 2.83 of Title 2 of the South San Francisco
Municipal Code)passed by the City Council on July 14, 2021. The Commission aims to
uplift the voices of the youth of the City of South San Francisco.
B.Mission: The South San Francisco Youth Commission is tasked with the duty of advising
the City Council on issues affecting the youth. In doing so, the Commission works
towards bridging the gap between the youth and their government. The Commission
shall address issues such as social justice, climate and sustainability, transportation,
housing, and mental health. The Commission seeks to educate, encourage, and
empower the youth of our city to better engage in and understand their local
government.
ARTICLE II
Composition
A.Membership:Any resident of the City of South San Francisco or student of South San
Francisco Unified School District school, who is between the ages of 14 and 22 is
eligible to be appointed to the Commission. Each member is appointed by a majority
vote of the City Council.
B.Terms:Per the ordinance that established the Commission (Chapter 2.83 of Title 2 of the
South San Francisco Municipal Code) the initial term of members of the Commission
shall be one year. After members of the Commission have served for one year, they may
each be reappointed for a term of two years.
C.Staff Liaison:The Commission will be staffed by the City Manager’s Office.
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ARTICLE III
Meetings
A.Regular Meetings: In order to conduct its business,the Commission shall regularly meet
on the first Monday of every month, unless this falls on a holiday, in which case the
Commission shall meet on the Monday following that holiday.
B.Special Meetings:Under the Ralph M. Brown Act, the Chairperson or a majority of the
Commission have the power to call a special meeting of the Commission. For a special
meeting, an agenda and 72 hours notice to the public must be provided, and all Meeting
Procedures and Rules of Order below apply.
C.Quorum:The following rules hereby govern the Commission’s quorum and voting
procedure at Commission meetings:
a.Quorum shall consist of a majority of the Commission’s duly sworn members.
b.Quorum is needed to begin a Commission meeting and to pass any motion,
unless otherwise noted.
c.Abstentions are only permitted if there is a clear conflict of interest or if the
particular motion refers to a matter a Commissioner would not be in position to be
knowledgeable of (e.g., the approval of minutes from a meeting they did not
attend).
D.Rules of Order: In general, the Commission shall conduct its meetings by employing the
parliamentary procedure known as Rosenberg’s Rules of Order.
E.Agendas and Minutes:Any commissioner or members of the public are encouraged to
request that items be added to the agenda. The Chairperson and City Staff shall meet at
least the week prior to each Commission meeting in order to approve the agenda for
each upcoming meeting. Agendas shall be posted (on the Commission’s website, in City
Hall, the Municipal Services Building, the South San Francisco Public Library, and
posted on the Commission’s social media accounts) no less than 72 hours before each
meeting and draft minutes shall be posted no more than two business days after the
conclusion of the meeting in question.
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ARTICLE IV
Attendance, Resignation, and Compensation
A.Attendance: After a Commissioner is absent for two meetings within a 12 month period,
the Mayor may send a written communication to said Commissioner and upon receipt of
the Mayor’s letter following a second absence, the commission member will have the
opportunity to respond to the Mayor’s letter to explain the reason for the absences. The
Mayor will then report to the City Council regarding the absences. The City Council will
then determine whether the absences were excused or if the Commissioner's removal is
warranted.
B.Tardiness:A Commissioner arriving late to a meeting,but arriving within 15 minutes of
when quorum is called, will be marked tardy. Every two tardies will be equated to one
absence.
C.Authorized absences:To authorize an absence, a Commissioner must inform
Commission staff and the Chair as early as possible of their upcoming absence, no more
than 72 hours before the impending absence, and shall disclose to the Chairperson and
Staff a baseline excuse as to why said commissioner can’t attend. If there are any
extraordinary circumstances that would preclude a 72 hour notice, the Chair may
consider on a case by case basis if said situation merits a motion to authorize said
absence. At the beginning of each full commission meeting, during the call to order and
roll call for attendance, the Chair may invite motions to authorize the absence of an
absent commissioner who provided sufficient advance notice. The full Commission shall
have the authority to authorize an upcoming absence by simple majority vote. The
Commission shall not have the power to authorize more than 3 absences per member
per term. For an absence to be authorized, it must be approved by a majority of the
commission, any other absence is not authorized.
D.Resignation:Any commissioner wishing to resign must do so by informing the City Clerk.
After a resignation has been submitted, said person forfeits their rights, duties, and
responsibilities as a Commissioner. Copies of the writ of resignation shall be distributed
to the City Council, City Manager, and Staff Liaison.
E.Compensation:Upon attendance of each regularly scheduled meeting, each
Commissioner shall receive a stipend of $100.00. Stipends are not given for attendance
of special meetings or meetings of a subcommittee.
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ARTICLE V
Office Positions
A.Names & General Purpose of Executive Officers:In order to aid in the conduct,
efficiency, productivity, and joy of the Commission’s work of fulfilling its purpose and
duties, the Commission shall have the following elected officers: one Chairperson and
one Vice Chairperson. The purpose of these positions is to aid in the work of the
Commission—and not to advance the personal interests, positions and desires of the
individuals elected to serve in these positions. In other words: officers serve the entire
Commission—and not the other way around.
a.The Chairperson shall:
i.Facilitate Commission meetings by upholding and enforcing the
Commission’s Rules of Order and these Bylaws;
ii.Motivate and encourage the active and engaged participation of all
Commissioners (and members of the public) at meetings by being fair,
encouraging, and positive and by resisting expressing their own opinion
on an item until the end of discussion;
iii.Meet with Commission staff regularly to discuss Commission business;
iv.Be the spokesperson for the Commission, coordinate community
outreach and educational materials, commissioner testimony at legislative
hearings, and media and public relations;
v.Review the agenda for each Commission meeting in person with staff and
the Vice Chairperson;
vi.Schedule or cancel Commission meetings; and
b.The Vice Chairperson shall:
i.Facilitate Commission meetings if the Chair is not present;
ii.Review the agenda for each Commission meeting by meeting with staff
and the Chairperson; and
iii.Coordinate Commission forums and Commission presentations at
schools, City departments, community agencies, and events
iv.Shall put together and present the annual report to the City Council on the
activities, goals, and accomplishments of the Commission
c.The Secretary shall:
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i.The Secretary of the Commission shall ensure the preparation and
maintenance of minutes of the business conducted and actions taken by
the Commission.
B.Executive Officer Time Commitments and Accountability:In order for Executive Officers
to be accountable to the entire Commission, the executive officers shall prepare a brief
report of its activities to be shared at each regular Commission meeting. Commissioners
are encouraged to ask questions and refer to these Bylaws in order to keep officers
accountable for their work. Executive officers are expected to have a flexible schedule
with free time during the day in order to conduct all said duties.
C.Removal: Any Executive Officer may be removed from any position at any full
Commission meeting by a 2/3 supermajority vote of the Commission, provided that the
item has been duly noticed.
D.Separation of Powers: No Commissioner shall serve in more than one Executive Officer
position at a time, and no executive officer can simultaneously hold a role as a chair of
an issue-based committee
E.Elections: Per the Ordinance establishing the Commission (Chapter 2.83 of Title 2 of the
South San Francisco Municipal Code), the election of officers shall be conducted at the
first Commission meeting of each school year. Commissioners may nominate
themselves or another Commissioner for any officer position. Commissioners nominated
by others are allowed to decline nominations. After all the nominations are made, each
Commissioner who has accepted a nomination of the position-in-question will have two
minutes to share a statement regarding why she or he would like to be elected to said
position. After each Commissioner has made this statement of up to two minutes, their
colleagues may ask questions (of up to 60 seconds each) of each Commissioner running
for a position, who will have up to 60 seconds to respond. Each Commissioner is limited
to one question of each candidate for office. After the question-and-answer session has
concluded, by roll call vote, officers shall be elected. If no candidate attains a majority
vote, the candidate with the lowest number of votes shall be eliminated and there will be
another roll call vote. This process shall repeat itself until each officer position is filled.
ARTICLE VI
Standing Issue Based Subcommittees
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A.Names & General Purpose of Committees: Subcommittees exist in order to aid in the
conduct, efficiency, productivity and joy of the Commission’s work of fulfilling its
mandated purpose and duties. The Commission shall have up to 4 standing issue-based
committees formed on the basis of the respective interests and common availability of
commissioners. Each commissioner is expected to serve as a regular member of one
standing issue-based committee each term and attend all regularly scheduled meetings.
Commissioners may additionally opt to join meetings of other standing issue-based
committees.
B.Composition: Each Subcommittee shall elect its own Chairperson and Vice Chairperson
who shall plan and facilitate their respective meetings.
C.Ad Hoc Subcommittees: the Chair or any members of the Commission so long as they
do not form a quorum may establish a temporary ad hoc committee to discuss any issue
that will reinforce the standing subcommittees or any issue not covered by said standing
subcommittees.
ARTICLE VII
Commission Values and Code of Conduct
A.Commission Values: The work of the entire Commission is guided by belief in the
following core values:
a.Bridging the gap between youth and government;
b.The best work is done in a manner that is respectful, inclusive and honest;
c.A better world for all young people is possible;
d.Belief in working towards a world that supports the safety, well being and positive
enrichment of all young people;
e.Belief in working towards a world where safety and justice, adequate housing,
sufficient health care, and quality education, and sound mental health are the
right of all young people;
f.Belief in working towards a world that is all inclusive, equitable, diverse, loving,
and kind; and
g.The Commission believes that young people have the knowledge and power
necessary to create the world described above, and believes that our role as the
voice of young people in South San Francisco is to respectfully represent our
communities to the best of our abilities. By acknowledging that current systems in
place do not serve all of us and by amplifying youth voices and advocating for
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one another, we as a body can shift conversations and dynamics for how
communities can live and thrive. Actively and compassionately unlearning
biased, harmful and negative ideologies we’ve been taught will better help our
communities and one another.
B.Code of Conduct:Commissioners will exercise mutual respect and professionalism
during commission and committee meetings, in the exercise of all City business, and at
all times while publicly representing the Commission. This includes maintaining a
respectful approach to debate and disagreement, and seeking to proactively resolve
conflicts through the exercise of open and respectful feedback.
ARTICLE VIII
Legislation
A.Types of Legislation:
a.Reports to the City Council: Reports to the City Council are official responses to
pieces of legislation or potential policy referred from the City Council. The
substance and content of these Reports are developed through conversation, on
the public record, at Commission meetings where the Commission takes a
position on a piece of legislation or policy referred. Except for extraordinary
situations, Reports to the City Council shall only be considered once by the
Commission before being adopted.
b.Action Items: Action Items consist of written communications that suggest a
change in policy or administrative practice, or formally support a campaign,
organization or event. This can take the form of resolutions, motions,
endorsements, policy reports or statements. Resolutions shall normally be
considered twice by the full Commission before being adopted. In extraordinary
situations, the Commission may by simple majority vote motion to suspend this
rule and take action on a resolution on its first reading.
c.Resolutions of Commendation: Resolutions of Commendation officially recognize
the work of an individual, organization or an organized effort. Except for
extraordinary situations, Resolutions of Commendation shall only be considered
once by the Commission before being adopted.
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ARTICLE IX
Amendments to Bylaws
A.Amendments: Per the ordinance establishing the Commission (Chapter 2.83 of Title 2 of
the South San Francisco Municipal Code) the Commission has the authority to create,
amend, and repeal its own bylaws or otherwise establish rules of procedure and other
rules for the conduct of its business by resolution. The Commission may create, repeal,
amend, or reword its bylaws with a majority vote of the full Commission. Changes made
to the bylaws must be placed on the agenda and be noticed according to all applicable
public meeting laws.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-1006 Agenda Date:10/7/2024
Version:1 Item #:8.
Updates from Subcommittees
BACKGROUND/DISCUSSION
Discussion of the work being done by subcommittees on civic engagement and voter registration.
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