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HomeMy WebLinkAbout11.04.2024 Youth Commission Meeting Agenda PacketMonday, November 4, 2024 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building, Young Adult Library 901 Civic Campus Way, South San Francisco, CA Youth Commission Julia Tsuei, Chairperson, Ally Tunque, Vice Chairperson Aaron Adriano, Commissioner: Alex Lau, Commissioner: Nika Mariano, Commissioner Claudia Miller, Commissioner: Vivek Narottam, Commissioner: Nataly Quinteros, Commissioner: Alejandra Ramirez Commissioner: Jiancarlo Ray, Commissioner : Edward Tian, Commissioner: Sara Vides, Commissioner Regular Meeting Agenda 1 November 4, 2024Youth Commission Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected]. How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 11/1/2024 2 November 4, 2024Youth Commission Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS Review and Approval of Draft Minutes from the October 7, 2024 Youth Commission Meeting 1. MATTERS FOR CONSIDERATION Discussion of Subcommittees and Vote To Establish New Subcommittees2. ITEMS FROM COMMISSIONERS ADJOURNMENT Page 3 City of South San Francisco Printed on 11/1/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1092 Agenda Date:11/4/2024 Version:1 Item #:1. Review and Approval of Draft Minutes from the October 7, 2024 Youth Commission Meeting City of South San Francisco Printed on 11/1/2024Page 1 of 1 powered by Legistar™4 City of South San Francisco Youth Commission Meeting Minutes: Monday, October 7, 2024 6:00 pm Call to Order: Meeting called to order at 6:35 PM Roll Call: Committee Members: Vivek Narratom, Ally Tunque, Alejandra Ramirez, Alex Lau, Edward Tian, Nataly Quinteros, Julia Tsuei. Staff Members: Adam Elsholz, Assistant Library Director; Erika Madriz, Administrative Assistant. Absent: Aaron Adriano, Claudia Miller, Nika Mariano, Jiancarlo Ray. Public Comments: No public comments were made. Agenda Review: No changes to the agenda. Items from Staff Members: Review and approval of Draft Minutes from August 5, 2024 Youth Commission Meeting. Alex Lau called motion to approve August 5, 2024 minutes, seconded by Nataly Quinteros. All commissioners were in favor. Motion was approved. Review and approval of Draft Minutes from September 9, 2024 Youth Commission Meeting. Alejandra Ramirez called motion to approve September 9, 2024 minutes, seconded by Alex Lau. All commissioners were in favor. Motion was approved. Social Media Guidelines The Social Media Guidelines were included in the agenda packet for commissioners’ review. Adam Elsholz reviewed the Social Media Ordinance. Commissioners were informed they could establish a Social Media subcommittee to draft guidelines, create posts, and report back to the commission. Matters for Consideration Renewal of Youth Commissioners Adam Elsholz shared updates. Commissioners Jasmine Ho and Sara Vides have recently resigned and have submitted their written resignations. Commissioners Aaron Adriano, Claudia Miller, and Nataly Quinteros have terms that expired on September 20, 2024. If interested in reappointment, they can send written notice to the City Clerk’s office. Aaron Adriano may have reached the age limit for participation in Youth Commission- Adam will look into this. Nataly Quinteros confirmed she has submitted her written notice for reappointment to the City Clerk. 5 Election of Officers Adam Elsholz reviewed the subsection of the by-laws regarding the election of officers with commissioners. Nominations were made, followed by the election of officers. The following officers were elected: Chairperson: Julia Tsuei Vice Chairperson: Ally Tunque Items from Commissioners Draft Youth Commission Guidelines Adam Elsholz reviewed the Youth Commission Ordinance regarding Social Media. Youth Commission can have their own social media account with their own consensus views. A Social Media subcommittee can discuss topics for posts in advance. The process can be added to the Youth Commission’s Social Media Guidelines. Julia Tsuei and Ally Tunque will review the Ordinance to draft guidelines. Amending By-laws Adam Elsholz reviewed the subsection of the by-laws regarding amending by-laws. Commissioners were reminded they can discuss amending by-laws at meetings. Remote attendance is not an option for commissioners, but they can write a recommendation to City Council to adopt rules arounds remote meetings, or they can amend the by-laws, which would go through the City Attorney. Commissioners will continue to meet in person but can look into options in the future. Updates from Subcommittees Voter Registration and Social Media subcommittees were formed at the August meeting. No current updates due to resignations. The commission reviewed the subsection of the by-laws regarding subcommittees. Agenda Building Discussion of Subcommittees and vote to establish new subcommittees (i.e. Community Engagement Subcommittee Next Meeting Monday, November 4, 2024, 6:30 pm Adjournment Chair-elect Julia Tsuei adjourned the meeting at 7:40 PM. 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-1096 Agenda Date:11/4/2024 Version:1 Item #:2. Discussion of Subcommittees and Vote To Establish New Subcommittees BACKGROUND/DISCUSSION The Commission will review current standing issues and ad hoc subcommittees,discuss and vote on changes to the subcommittees, and establish committee assignments. City of South San Francisco Printed on 11/1/2024Page 1 of 1 powered by Legistar™7