HomeMy WebLinkAbout2025.03.25 Library Board Meeting Agenda PacketTuesday, March 25, 2025
6:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Library Parks & Recreation Building
901 Civic Campus Way, South San Francisco, CA
Library Board
Hector Camacho, President
Catherine Abalos, Vice President
Mary Giusti, Secretary
Diane Huddleston, Boardmember
Claire Ramsey, Boardmember
Regular Meeting Agenda
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March 25, 2025Library Board Regular Meeting Agenda
How to submit written Public Comment before the Meeting:
Members of the public are encouraged to submit public comments in writing in advance of the meeting by
emailing: [email protected].
How to provide Public Comment during the Meeting:
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER
Under the Public Comment section of the agenda, members of the public may speak on any item not listed
on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is
listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct
staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears
to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for
public comments (Gov. Code sec. 54954.3(b)(1).).
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with
Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South
San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief
description of the requested materials, and preferred alternative format service at least 24-hours before the
meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the
City Clerk by email at [email protected], 24-hours before the meeting.
Page 2 City of South San Francisco Printed on 3/18/2025
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March 25, 2025Library Board Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
PUBLIC COMMENT
MATTERS FOR CONSIDERATION
Review and approval of Draft Minutes from the February 25, 2025 Library Board of
Trustees Meeting
1.
ITEMS FROM STAFF MEMBERS
Introduction of new staff: Grand Library Youth Services Librarian Elizabeth Conway2.
Library Director’s Report3.
Communications and Statistics4.
Library Recruitments Update5.
Status of Fiscal Year 2025-26 Budget requests6.
Day in the District Legislative meetings promoting library funding, programs, services7.
Federal Funding for Institute of Museum and Library Services (IMLS)8.
Library Announcements9.
Next Meeting | Agenda Building10.
ITEMS FROM BOARD MEMBERS
ADJOURNMENT
Page 3 City of South San Francisco Printed on 3/18/2025
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-284 Agenda Date:3/25/2025
Version:1 Item #:1.
Review and approval of Draft Minutes from the February 25, 2025 Library Board of Trustees Meeting
City of South San Francisco Printed on 3/17/2025Page 1 of 1
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South San Francisco Public Library Board of Trustees Unapproved Minutes
February 25, 2025 Library I Parks and Recreation Center
CALL TO ORDER
The meeting was called to order at 6:12 P.M. in the Main Library
ROLL CALL
Library Trustees present: Claire Ramsey, Hector Camacho, Catherine Abalos, and Mary Giusti.
Library staff present: Adam Elsholz, Assistant Library Director, Erika Madriz, Administrative Assistant, Vivian Ton, Literacy Services Coordinator. Guest: Greg Giusti. Excused: Diane Huddleston. AGENDA REVIEW
No changes. PUBLIC COMMENTS
None. INTRODUCTION
Introduction of Vivian Ton, Literacy Services Coordinator Vivian Ton is the new Literacy Services Coordinator for Project Read. Vivian introduced herself to the Library Board, and the Board gave her a warm welcome.
MATTERS FOR CONSIDERATION
Election of Officers Hector Camacho was nominated for President by Mary Giusti, seconded by Catherine Abalos.
Catherine Abalos was nominated for Vice President by Mary Giusti, seconded by Claire Ramsey. Mary Giusti was nominated for Secretary by Claire Ramsey, seconded by Hector Camacho. Claire Ramsey called a motion to move forward with the slate, seconded by Mary Giusti. All members were in favor.
Review and Approval of Draft Minutes of the January 28, 2025, Library Board of Trustees Meeting Motion to approve the minutes as presented from the January 28, 2025, meeting was made by Catherine Abalos and seconded by Claire Ramsey. All members were in favor. ITEMS FROM STAFF MEMBERS
Library Director’s Report- February 2025 The Board reviewed the Director's Report. Catherine Abalos gave a shout out to Stacy Lein for the
Winter Documentary Series, and Kathryn Alexander for the Murder Mystery Matinee: Sherlock
Holmes Double Feature. Both programs took place in December.
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South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes February 25, 2025
Communications and Statistics The Board members reviewed the Communications and Statistics.
Library Recruitments Update Youth Services Program Manager: Interviews have been conducted. Project Read Program Manager: Recruitment has not yet started.
Management Analyst II: Interviews have been conducted.
GMCLC Literacy Services Coordinator: Recruitment has not yet started. Youth Services Librarian: Interviews have been conducted. Youth Commission Update The Library is the liaison for the Youth Commission. The Youth Commission has three new members: Lorrain Yin, Jon Liangco, and Sania Gulati. Some are already involved in Library programming, such as leading the STEM workshops. There are still a few vacant positions for
Youth Commission.
Planning for Fiscal Year 2025-26 Budget Requests We are in the middle of our budget cycle for the fiscal year. We previously had some temporary reductions in hourly staff, as well as reductions in supplies and services. The pending budget
request will include a reclassification of Library Page to Library Assistant, as well as a request for a full-time Children’s Librarian to help with programming, class visits, and volunteers. Additionally, a request will be made for an increase in supplies and services to help with increased network expenses, and a one-time increase for programming and children’s collections.
The budget narrative will also include a Library Department profile with achievements from the past fiscal year, and objectives for FY 25-2026, such as Big Lift, cultural programs and events, and investing in our digital collections. Hector Camacho asked about the possibility of including a strategic plan in the budget request.
Assistant Library Director Adam Elsholz said it was definitely something we can look into. It has been a few years since the last strategic plan, which had an approximate $45,000 cost at the time. It included focus groups, interviews, surveys, as well as a consultant who conducted a demographic analysis. Options for a new strategic plan can include a co-departmental strategic plan for the building.
Library Announcements
The Board reviewed the Announcements. Next Meeting Date And Agenda Building
Next Meeting:
Tuesday, March 25, 2025, 6:00 PM Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way, South San Francisco, CA 94080
Agenda Building: 1. Introduction of Management Analyst II and Youth Services Librarian
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South San Francisco Public Library Board of Trustees Page 3 Unapproved Minutes February 25, 2025
2. Report back on approval of budget requests by City Manager’s office 3. Inviting Youth Commission Chair to attend our next Library Board meeting
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:44 P.M.
Respectfully Submitted:
Mary Giusti, Library Board of Trustees Secretary Valerie Sommer, Library Director
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-289 Agenda Date:3/25/2025
Version:1 Item #:2.
Introduction of new staff: Grand Library Youth Services Librarian Elizabeth Conway
City of South San Francisco Printed on 3/17/2025Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-285 Agenda Date:3/25/2025
Version:1 Item #:3.
Library Director’s Report
City of South San Francisco Printed on 3/17/2025Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-286 Agenda Date:3/25/2025
Version:1 Item #:4.
Communications and Statistics
City of South San Francisco Printed on 3/17/2025Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-287 Agenda Date:3/25/2025
Version:1 Item #:5.
Library Recruitments Update
City of South San Francisco Printed on 3/17/2025Page 1 of 1
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Library Recruitments Update
March 2025
Open Positions
1) Youth Services Program Manager. Previously held by Han-Ching Wong (now the
Community Resource Analyst, a shared position with Parks & Rec). New hire is pending.
2) Project Read Program Manager. Previously held by Karla Bourdon. Recruitment is pending.
3) Management Analyst II. Previously held by Angela Bernal-Silva. The position has been filled, and the new Management Analyst II is scheduled to begin in April.
4) GMCLC Literacy Services Coordinator (Bilingual). Previously held by Xochitl Cervantes, who is now the Literacy Services Coordinator for Adult Services in Project Read, (previously held by Stephanie Torres). Recruitment is pending.
5) Youth Services Librarian I, Main Library. New hire is pending.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-288 Agenda Date:3/25/2025
Version:1 Item #:6.
Status of Fiscal Year 2025-26 Budget requests
City of South San Francisco Printed on 3/17/2025Page 1 of 1
powered by Legistar™34
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-290 Agenda Date:3/25/2025
Version:1 Item #:7.
Day in the District Legislative meetings promoting library funding, programs, services
City of South San Francisco Printed on 3/17/2025Page 1 of 1
powered by Legistar™35
2025 LEGISLATIVE PRIORITIES
The California Library Association — through its members and advocates — works to make a difference
for all Californians by providing adequately funded libraries, which transform lives through their programs
and services.
CLA has adopted the following legislative priorities for 2025:
1. Restoration of vital library funds which were cut in the previous budget cycle
a. Restoration of CLSA (California Library Services Act) funding to pre-2024-25 levels.
CLSA fosters resource sharing among libraries, particularly in rural areas where funding
challenges negatively impact library access for patrons. CLSA funding was reduced by
50% in the previous budget cycle to $1.88 million. CLA seeks a restoration of this
funding and specifically requests that $3.2 million be augmented to the current baseline,
which would bring total funding for CLSA to $5 million. NOTE: This new funding would
be utilized for CLSA programs only and would be completely exclusive of Zip Books.
b. Restoration of Lunch at the Library funding to pre-2024-25 levels. Lunch at the Library
provides 300,000+ free and nutritious summer lunches, accompanied by
literacy-enhanced wrap-around programming, at hundreds of libraries each year. Lunch
at the Library funding was reduced in the previous budget cycle, from $5.5 million to $3
million. This reduction has a direct negative impact on the ability of libraries to fight food
insecurity. CLA will seek a restoration of this funding to $5.5 million.
2. New and Ongoing Funding Requests
a. Funding support for this mandate, to ensure wrap-around services to enhance literacy
and provide learning opportunities for UTK-12 students. This combination of priorities will
guarantee low-barrier library access to millions of California school children.
i. SB321-Ashby (2023) was passed without accompanying financial support.
CLA respectfully requests $3.5 million in one-time funding to ensure library card
access for California's school-aged children, without placing undue financial
burden on library jurisdictions.
ii. CLA further requests $3 million in ongoing funding to restore state-wide
access to BrainFuse online services. Over 600,000 tutoring sessions were
initiated during the two years this service was previously available. Funding
restoration would provide universal access to vital learning services, via student
library cards issued from SB321-Ashby.
3. Continuation of Federal funding. CLA recognizes the invaluable nature of federal funding for
California’s library jurisdictions. The USDA’s Summer Meals Program helps libraries combat food
insecurity, by providing meals at public library locations through Lunch at the Library. E-Rate
funding ensures vital broadband internet access in at-risk communities. The Institute for Museum
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and Library Services provides logistical and financial support for library services and programs
throughout the state. To the extent feasible, CLA will advocate for the continuation of federal
programs that support California libraries. Should such programs be reduced or eliminated, CLA
will request gap funding from the State of California, to ensure continuation of services until such
a time that funding can be reinstated.
4. Equitable Access to Critical Library and Information Services. When opportunities for
advocacy arise, CLA shall take supportive positions on the following core library values:
a. Libraries as partners in community resiliency efforts including accessible
buildings, upgrades to critical infrastructure, and support in times of disaster,
such as wildfires and extreme heat.
b. Broadband equity and digital literacy for unserved and underserved communities.
c. Support the freedom to read and access to material with diverse points of view.
d. Support libraries as a safe haven for all community members.
e. Early literacy, school readiness, adult literacy, career development, vocational
support, and assistance to vulnerable populations.
f. Mandate and fund credentialed Teacher Librarians in all California Public
Schools and support creating a Library Lead position in the Statewide System of
Support.
g. Support for libraries to purchase digital content including eBooks and
eAudiobooks at the same price as consumers.
h. Support for California’s law libraries.
CLA supports positive action in key areas, including, but not limited to Equity, Inclusion and Anti-Racism,
Intellectual Freedom, Privacy, and Net Neutrality.
CLA also monitors all state legislation that may impact items on the above list or that are identified as
having an impact on libraries, library funding and/or library staff.
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32 West 25th Avenue, Suite 201, San Mateo, CA 94403 T: 650-349-5538 F: 650-349-5089
CALIFORNIA LIBRARY SERVICES ACT – 6120-211-0001
$3.2 million increase requested (ongoing appropriation)
The Peninsula Library System (PLS) is a consortium of 34 public and community college libraries
located in San Mateo County, working together to provide innovative and cost-effective service
to their users. Founded in 1971, the system is a Joint Powers of Agreement comprised of the
Burlingame Public Library, Daly City Public Library, Menlo Park Public Library, Redwood City
Public Library, San Bruno Public Library, San Mateo County Libraries, San Mateo Public Library,
South San Francisco Public Library, and the San Mateo County Community College District
(including the College of San Mateo, Canada College and Skyline College).
PLS benefits financially from the California Library Services Act, and on behalf of the PLS
libraries, we respectfully request your support in restoring the 50% cut to the California Library
Services Act program in the 2025-26 State Budget from $1.8M to $3.6M, and consider
increasing funding to $5M. While we know the state is facing a challenging Budget this year,
this program is providing vital services to Californians, and, in particular, your district, and are
very worthy of your continued support
The California Library Services Act exists to support libraries in ensuring all Californians have
access to free materials to pursue their lifelong learning goals. The state is broken down into a
series of nine library regions or “Cooperative Library Systems” in order to more effectively
maximize resources among libraries in that geographic footprint. The California Library Services
Act has been in existence for more than 5 decades and provides direct funding to the Systems.
The California Library Services Act exists for resource sharing, and of the 187 library
jurisdictions statewide, 181 of them are affiliated with a system and use these funds to share
resources, creating an economy of scale much larger and more efficient than if each library
were to purchase materials on their own.
PLS is part of the Pacific Library Partnership (PLP), a consortium of 43 public and academic
libraries located in eight counties of the San Francisco Bay Area (Alameda, Contra Costa,
Monterey, San Benito, San Francisco, San Mateo, Santa Cruz and Santa Clara). The region is
diverse, with a population of approximately 8.5% economically disadvantaged, and 44% non-
English speaking, spanning both urban and rural areas. Library budgets range from a few
thousand dollars to several million. 23 of the libraries have budgets below $10M. CLSA funds
directly help the underserved communities within our area.
At its highest point, the CLSA was funded at $26 million approximately 25 years ago. In 2011
during the Recession years, the CLSA baseline was $12.9 million and Governor Brown zeroed
out every last dollar in the fund. Since that time, libraries, through advocacy, have attempted
to restore the funding, bringing the baseline back to $3.6 million in recent years, which is still
substantially below the amount that is appropriate in order to fund the needs of the library
systems and the millions of patrons in California who use their public libraries annually.
Governor Newsom proposed zeroing out the funding completely in order to address last year’s
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Budget deficit. However, the legislature felt it was important to restore half of the funding in
the 2024-25 State Budget last year. The CLSA baseline now stands at $1.8 million, which
equates to 5 cents per person in California.
The highest uses of CLSA funds statewide include:
Support delivery service between libraries to share over 5 million items annually, at 18
cents per item. Funding ensures that materials reach rural and isolated populations.
Purchase shared eCollections (eBooks, eMagazines) which are used nearly 2 million
times annually.
Support a shared collection of physical materials among 70 library jurisdictions
statewide of over 2 million items.
PLS benefits greatly from the California Library Services Act funds in the following ways:
Supporting the courier services that delivered over 2.5 million books and library
materials among libraries, travelling 46,144 miles to reach the more densely as well as
the sparsely populated areas within PLS. The sharing of books, educational materials,
movies and music between libraries creates efficiencies, so that each library does not
need to add those items to the collection. Sharing the collections between the academic
and public libraries allows the public library customers access to academic materials
that are beyond the typical scope of a public library's collection.
Investing in shared eBook and eAudiobook collections. In 2024 the collection was used
1.73 million times by 66,000 patrons. The collection includes items for adults, children,
and teens. In the last year, a particular emphasis was placed on purchasing materials in
languages other than English, based on the census data of top languages spoken at
home, including Hindi, Russian, Ukranian, Farsi, and Portuguese, as well as the larger
non-English collections of Spanish and Chinese.
The 50% reduction to the funds is having a continued negative impact on PLS. The original
funding has not increased in years, while we find our courier and subscription costs continue to
rise approximately 5% annually. We ask that you consider reinstating the full funding, and even
consider raising the funding to $5M, to account for increased costs.
AB 1185 – Assemblymember Hart
This bill proposes to change portions of California law pertaining to the California Library
Services Act. The California Library Association has concerns about the bill, and PLS agrees with
those concerns. Although the bill may be will intentioned, we believe that the language is too
vague, and that it may have unintended negative impacts on libraries, particularly those which
are more rural or smaller. The California Library Association has reached out to
Assemblymember Hart’s office to express their many concerns.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-291 Agenda Date:3/25/2025
Version:1 Item #:8.
Federal Funding for Institute of Museum and Library Services (IMLS)
City of South San Francisco Printed on 3/17/2025Page 1 of 1
powered by Legistar™40
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2025 LEGISLATIVE PRIORITIES
The California Library Association — through its members and advocates — works to make a difference
for all Californians by providing adequately funded libraries, which transform lives through their programs
and services.
CLA has adopted the following legislative priorities for 2025:
1. Restoration of vital library funds which were cut in the previous budget cycle
a. Restoration of CLSA (California Library Services Act) funding to pre-2024-25 levels.
CLSA fosters resource sharing among libraries, particularly in rural areas where funding
challenges negatively impact library access for patrons. CLSA funding was reduced by
50% in the previous budget cycle to $1.88 million. CLA seeks a restoration of this
funding and specifically requests that $3.2 million be augmented to the current baseline,
which would bring total funding for CLSA to $5 million. NOTE: This new funding would
be utilized for CLSA programs only and would be completely exclusive of Zip Books.
b. Restoration of Lunch at the Library funding to pre-2024-25 levels. Lunch at the Library
provides 300,000+ free and nutritious summer lunches, accompanied by
literacy-enhanced wrap-around programming, at hundreds of libraries each year. Lunch
at the Library funding was reduced in the previous budget cycle, from $5.5 million to $3
million. This reduction has a direct negative impact on the ability of libraries to fight food
insecurity. CLA will seek a restoration of this funding to $5.5 million.
2. New and Ongoing Funding Requests
a. Funding support for this mandate, to ensure wrap-around services to enhance literacy
and provide learning opportunities for UTK-12 students. This combination of priorities will
guarantee low-barrier library access to millions of California school children.
i. SB321-Ashby (2023) was passed without accompanying financial support.
CLA respectfully requests $3.5 million in one-time funding to ensure library card
access for California's school-aged children, without placing undue financial
burden on library jurisdictions.
ii. CLA further requests $3 million in ongoing funding to restore state-wide
access to BrainFuse online services. Over 600,000 tutoring sessions were
initiated during the two years this service was previously available. Funding
restoration would provide universal access to vital learning services, via student
library cards issued from SB321-Ashby.
3. Continuation of Federal funding. CLA recognizes the invaluable nature of federal funding for
California’s library jurisdictions. The USDA’s Summer Meals Program helps libraries combat food
insecurity, by providing meals at public library locations through Lunch at the Library. E-Rate
funding ensures vital broadband internet access in at-risk communities. The Institute for Museum
46
and Library Services provides logistical and financial support for library services and programs
throughout the state. To the extent feasible, CLA will advocate for the continuation of federal
programs that support California libraries. Should such programs be reduced or eliminated, CLA
will request gap funding from the State of California, to ensure continuation of services until such
a time that funding can be reinstated.
4. Equitable Access to Critical Library and Information Services. When opportunities for
advocacy arise, CLA shall take supportive positions on the following core library values:
a. Libraries as partners in community resiliency efforts including accessible
buildings, upgrades to critical infrastructure, and support in times of disaster,
such as wildfires and extreme heat.
b. Broadband equity and digital literacy for unserved and underserved communities.
c. Support the freedom to read and access to material with diverse points of view.
d. Support libraries as a safe haven for all community members.
e. Early literacy, school readiness, adult literacy, career development, vocational
support, and assistance to vulnerable populations.
f. Mandate and fund credentialed Teacher Librarians in all California Public
Schools and support creating a Library Lead position in the Statewide System of
Support.
g. Support for libraries to purchase digital content including eBooks and
eAudiobooks at the same price as consumers.
h. Support for California’s law libraries.
CLA supports positive action in key areas, including, but not limited to Equity, Inclusion and Anti-Racism,
Intellectual Freedom, Privacy, and Net Neutrality.
CLA also monitors all state legislation that may impact items on the above list or that are identified as
having an impact on libraries, library funding and/or library staff.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-292 Agenda Date:3/25/2025
Version:1 Item #:9.
Library Announcements
City of South San Francisco Printed on 3/17/2025Page 1 of 1
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Featured Announcements
SSFPL Book Club
The SSF Public Library Book Club meets in the 2nd floor Community Room on the
third Tuesday of each month at 6:00 P.M. The April 2025 Book Club selection is Heft
by Liz Moore. Please email [email protected] for more information.
49
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:25-293 Agenda Date:3/25/2025
Version:1 Item #:10.
Next Meeting | Agenda Building
Next Meeting:
Tuesday, April 22, 2025, 6:00 p.m.
Library | Parks and Recreation Building
Community Room, 2nd Floor
901 Civic Campus Way
South San Francisco, CA 94080
Agenda Building:
1)Pending: Library Use Policy Update
2)New Staff Introductions
3)Youth Commission Chair Introduction
City of South San Francisco Printed on 3/17/2025Page 1 of 1
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