HomeMy WebLinkAboutReso 70-2008
RESOLUTION NO. 70-2008
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION APPROVING 2008-2009 PERSONNEL
CHANGES, INCLUDING CLASSIFICATION DESCRIPTIONS,
ADJUSTMENTS TO SALARY SCHEDULES, CHANGES IN UNIT
DESIGNATIONS AND/OR JOB TITLE CHANGES
WHEREAS, staff desires approval of personnel changes, including classification
descriptions, adjustIl1ents to salary schedules, changes in unit designations and/or job title changes.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco hereby approves persolulel changes, schedules including classification descriptions,
adjustInents to salary schedules, changes in unit designations and/or job title changes for the
positions of Deputy City Clerk, Assistant City Clerk, Assistant Building Official, EconOlnic and
Conlnlunity Development Coordinator, Associate Planner, Senior Planner, Budget and Financial
Manager, Senior Accountant, Senior Financial Analyst, Safety Inspector III, Senior HUll1an
Resources Analyst, Director of Parks and Recreation, Superintendent of Parks and Facilities shown
in the attached Exhibits A and B.
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I hereby celiify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the 25th day of June
2008 by the following vote:
AYES:
Councilmenlbers Mark N. Addiego. RIchard A. Garbarino and IZevin Mullin.
Mavor Pro Tem Karyl Matslunoto and Mayor Pedro Gonzalez
NOES:
ABSTAIN:
ABSENT: None
City of South San Francisco
Exhibit A
Below are the proposed salary ranges :For each of the classifications listed in the staff report
requiring the adoption of a new salary range. The salary changes would be effective for tree pay
period including July 1, 2008. Please note that these ranges are not inclusive of any COLAs
already agreed-upon by the bargaining units. In addition, these salary ranges may have some
minor fine-tuning when entered into the payroll system.
Salary Schedule
Title-
Deputy City Clerk ................... ........................................
Assistant City Clerk ..............................................................
Assistant Building Official ....................................................
Economic Development Coordinator ....................................
Executive Assistant to the City Manager ...............................
Budget and Financial Manager ..............................................
Senior Accountant ...............................................................
Senior Financial Analyst .......................................................
Safety Inspector III ...............................................................
Senior Human Resources Analyst ..........................................
Monthly Salary Rarzge
$4,363 to $5,304
$3,617 to $4,397
$7,516 to $9,13~'~
$7,459 to $9,065
$5,361 to $6,517
$7,267 to $8,834
$6,607 to $8,031
$6,607 to $8,031
$7,798 to $9,478
$6,414 to $7,797
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Exhibit B
Attachments Class Descriptions for:
1. Deputy City Clerk
2. Assistant City Clerk
3. Executive Assistant to the City Manager
4. Assistant Building C-fficial
5. Economic Development Coordinator
6. Associate Planner
7. Senior Planner
8. Budget and Financial Manager
9. Senior Accountant
10. Senior Financial Analyst
11. Safety Inspector III
12. Senior Human Resources Analyst
13. Director of Parks and Recreation
14. Superintendent of Parks and Facilities
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City of South San Francisco
Human Resources Department
Deputy City Clerk
Class Description
Definition
Under supervision, performs a variety of skilled administrative, secretarial, technical, and. clerical
duties in the City Clerk's office; may perform the duties of the City Clerk on an as needed basis.
Distinguishing Characteristics
This classification is distinguished from all other clerical classes in that it is assigned to the Office
of the City Clerk and may periodically perform the duties of the City Clerk. The position
requires specific well-developed skills related to the Office's activities, procedures, specialized
rules, regulations and policies, including the Public Records Act and the Ralph M. Brown Act.
This departmental learning period may take several months and must be completed before the end
of the probationary period.
Responsibilities include the performance of detailed technical, complex, and specialized office
support work, including the public noticing and public records request and maintenance functions,
thus requiring the regular use of independent judgment and initiative. The work may include
cross-training with one or more positions in the Office of the City Clerk and may also inchzde lead
direction of other contract, hourly, or office support staff. This position is distinguished from the
Assistant City Clerk position in that t:he latter has primary customer service and front counter
responsibilities in the Office.
Typical and Important Duties
1. Performs a variety of specialized secretarial, administrative, technical, and clerical duties to
support the City Council in recording and tracking its activities.
2. Responds to questions from callers and visitors to the office, addressing routine matters, and
referring more complex matters to the City Clerk.
3. Accepts and processes U.S. Passport applications as needed.
4. Provides Notary Public services for City legal requirements, residents, staff and the general
public.
~. Corresponds with Elected Officials, City Staff and Board and Commission members regarding
Fair Political Practice Commission filings and maintains records of same.
6. Plans and Facilitates Board and Commission Orientation and Board and Commission
Reception.
7. Types material of a sensitive nature, consisting of letters, reports, memoranda, acts, City
Council minutes from rough draft, marginal notes, verbal instructions, or machine recordings.
8. Checks reports, records, and other data for accuracy, completeness, and compliance with
standard operating procedures.
9. Sets up and maintains complex electronic and paper files, retrieving data and materials, as
required.
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Ciry of South San Francisco
Deputy City Clerk
Class Description Pane 2
10. Operates a variety of office machines, including computers, faxes, copy machines, calculators,
etc.
11. May serve in the place of the City Clerk at City Council and other meetings; takes meeting
minutes via transcription or electronic machines or notes.
12. Maintains a projected agenda of the City Council.
13. Prepares Public Notices for review and certification by the City Clerk.
14. Performs related duties and responsibilities as assigned.
Job Related Qualifications
Knowledge of.•
• Basic organization and function of public agencies, including the role of an elected City
Council and City Clerk and appointed boards and commissions.
• Codes, regulations, policies, and procedures related to the City.
• Standard office administrative and secretarial practices and procedures, including the; use of
standard office equipment.
• Business letter writing and the standard format for reports and correspondence.
• Computer applications related to the work, including word processing, presentation, database,
and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and basic statistical techniques.
• Techniques for dealing effectively with the public and City staff, in person and over the
telephone.
• Knowledge of the Public Records and Ralph M. Brown Acts.
Ability to:
• Provide varied, responsible, and often confidential secretarial and office administrative work
requiring the use of independent judgement, tact, and discretion.
• Interpret and implement policies, procedures, and computer applications related to the work.
• Make procedural decisions on matters with minimal direction.
• Analyze and resolve office administrative and procedural problems.
• Compose correspondence and reports independently or from brief instructions.
• Maintain the Office's records management system.
• Make accurate arithmetic and statistical calculations.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use initiative and independent judgment within established policy and procedural guidelines.
• Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with
a minimum of direction.
• Represent the City effectively in contacts with representatives of other agencies, City
Departments, and the public.
• Establish and maintain cooperative relationships with those contacted in the course of the
work.
• Make process improvement changes to streamline procedures.
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City of South San Francisco
Deputy City Clerk
Class Description Page 3
Skill in:
• Word processing and working with a variety of computer applications with sufficient speed
and accuracy to perform assigned work.
• Data entry into standard computer format with speed and accuracy sufficient to perform
assigned work.
• Rapid note taking and accurate transcription of own notes.
Experience and Training
Any combination equivalent to experience and training that would provide the required
knowledge, skills, and abilities would be qualifying. Experience in a City Clerk's Office is
preferred. Atypical way to obtain the ]knowledge, skills, and abilities would be:
Experience: Three years of City Clerk's Office support with increasingly responsible secretarial or
clerical experience, with at least one yE;ar using a personal computer and one year taking minutes
of an on-going committee or group.
Training: Equivalent to graduation from high school. Successful completion of one year of
business college may be substituted for one year of the secretarial experience.
Licenses or Certificates
Possession of the following is required, all of which must be maintained as a condition of
employment:
• A valid, appropriate California driver's license and a satisfactory driving record.
• Certification as a Notary Public. I;The Deputy City Clerk will be required to obtain. and/or
maintain certification as a Notary Public).
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: use standard office equipment, including a computer; sit, stand, walk, and
maintain sustained posture in a seated position for prolonged periods of time; vision to read
printed materials and a computer screen; hearing and speech to communicate in person and over
the telephone; and lift boxes, files, and materials of up to 35 pounds.
Work Environment: mobility to work in a typical office setting.
Ability to: travel to different sites and locations; work protracted and irregular hours; and
available for evening meetings.
Approved: 7uly 2008
Revised Date:
Former Titles:
Abolished:
Bargaining Unit: Confidential
ADA Review: 2008
DOT: No
Physical: No
Status: Classified/non-exempt
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City of South San Francisco
Deputy City Clerk
Class Description Page 4
EEOC Category: EF15, EJ6
Job Code: O
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City of South San Francisco
Human Resources Department
Assistant City Clerk
Class Description
Definition
Under general supervision, provides detailed technical, complex, and/or specialized
office support to the Office of the City Clerk; serves as the primary receptionist on City
Clerk desks, including for U.S. Passport acceptance related tasks; and does related vrork
as required.
Distinguishing Characteristics
This classification is distinguished from all other clerical classes in that it is assigned to
the Office of the City Clerk and requires specific well-developed office skills related to
the Office's activities, procedures,. specialized rules, regulations and policies, including
the Public Records Act and the Ralph M. Brown Act. This departmental learning period
may take several months and must be completed before the end of the probationary
period.
Responsibilities include the performance of detailed technical, complex, and specialiized
office support work, including the public noticing and public records request functions,
thus requiring the regular use of independent judgment and initiative. The work may
include cross-training with one or more positions in the Office of the City Clerk and may
also include lead direction of other contract, hourly, or office support staff. This position
is distinguished from the Deputy City Clerk position in that the latter provides primary
administrative assistance to the City Clerk and associated professional and supervisory
staff and may perform thc; duties of the City Clerk as required.
Typical and Important Duties
1. Performs difficult, complex, technical, and/or specialized office support work, which
requires the exercise of independent judgment, the application of technical skills, and
a detailed knowledge of the activities and procedures specific to the Office of the City
Clerk.
2. Acts as receptionist; receives and screens visitors and telephone calls; takes messages,
directs the caller to the proper office or person, and/or provides factual information
regarding City, departmental, divisional, and program activities and functions that
may require the application and explanation of rules, policies, and procedures.
3. Serves as the primary U.S. Passport acceptance officer in the Office of the City Clerk
and the primary claims intake service provider.
4. Researches and assembles information from a variety of sources for the preparation of
reports or completion of forms, including preparation of public notices; uses
spreadsheets and makes arithmetic and statistical calculations.
~. Uses a variety of specialized automated business applications related to the Office of
the City Clerk, such as preparing graphic materials, processing and tracking work
orders, receiving and processing legal documents.
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City of South San Francisco
Assistant City Clerk
Class Description Page 2
6. Serves in a relief or cross-trained basis in a variety of Office of the City Clerk
assignments.
7. Provides information to City staff, other organizations, and the public, which requires
the use of judgment and the interpretation of policies, rules, and procedures and
specifically the Public Records Act and the Ralph M. Brown Act.
8. Conducts special projects related to the Office of the City Clerk, including
corresponding with the City's Board and Commission members; planning and
facilitating the Annual City Wide Garage Sale; preparing e-packets and hard copy
packets related to all meetings of the City Council; performing necessary tasks related
to system related set-up of City Council Meetings; processing of City Council
Resolutions and Ordinances :For conforming by the City Clerk; may obtain and
provide information to other organizations, summarizes such information, and makes
recommendations.
9. Arranges for meetings by scheduling rooms, notifying participants, preparing
agendas, and ensuring that information is compiled and duplicated; prepares summary
or action minutes of such meetings.
10. Under the direction and supervision of the City Clerk, maintains the Office's City
website postings.
11. Prepares detailed and occasionally sensitive correspondence, reports, forms, warrants,
vouchers, work orders, and specialized documents related to the Office of the City
Clerk from drafts, notes, brief instructions, corrected copy, or dictated tapes;
proofreads materials for accuracy, completeness, compliance with departmental
policies, formatting, and correct English usage, including grammar, punctuation, and
spelling.
12. Receives and reviews legal documents, forms, drawings, and other materials for
completeness; processes and routes such documents as appropriate.
13. Prepares and updates a variety of periodic and special narrative, accounting, and
statistical reports.
14. Processes hills and invoices for payment ensuring it's coded to the correct line item
budget; prepares and transmits a variety of financial documents; assists in budget
preparation.
15. Establishes and maintains Office files; researches and compiles information from
such files; purges files as requu•ed.
16. Operates standard office equipment, including job-related computer hardware and
software applications, facsimile equipment, and multi-line telephones; other
department-specific equipment.
17. Oversees and personally attends to a variety of office administrative details, such as
preparing purchase requisitions, personnel documents; arranges for the maintenance
of office equipment; transmits information; keeps reference materials up-to-date; and
processes incoming and outgoing mail.
18. May train others in work procedures; may direct the work of hourly or volunteer ~~taff
on a project or day-to-day, short-term basis.
19. Obtains supplies and delivers or obtains materials from various City offices or
locations.
20. Performs related duties and responsibilities as assigned.
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City of South San Francisco
Assistant City Clerk
Class Description Patre ,~
Job-related Qualifications
Knowledge of.•
• Codes, regulations, policies, and procedures related to the Office of the City Clerk
including the Ralph M. Brown Act and the Public Records Act.
• Standard office administrative practices and procedures, including the use of standard
office equipment.
• Business letter writing and the standard format for reports and correspondence.
• Computer applications related t:o the work, including word processing, database, and
spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and basic statistical techniques.
• Techniques for dealing effectively with the public and City staff, in person and over the
telephone.
Ability to:
• Perform technical, specialized, complex, and difficult office administrative work
requiring the use of independent judgment.
• Interpret and implement policies, procedures and computer applications related to the
Office of the City Clerk.
• Analyze and resolve office administrative and procedural problems.
• Compose correspondence and reports independently or from brief instructions.
• Establish, maintain and research departmental files.
• Make accurate arithmetic calculations.
• Communicate effectively in writing, orally, and with others to assimilate, understand,
and convey information, in a manner consistent with job functions.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use initiative and independent judgment with established procedural guidelines.
• Organize own work, set priorities and meet critical time deadlines.
• Establish and maintain cooperative relationships with those contacted in the course of
the work.
• Take a proactive approach to customer service issues.
• Recommend process improvement changes to streamline procedures.
• Work in a safe manner, following City safety practices and procedures.
• Learn and utilize job-related computer applications.
Skill in:
• Word processing and working with a variety of computer applications with sufficient
speed and accuracy to perform assigned work.
• Entering and retrieving data into standard computer with speed and accuracy sufficient
to perform assigned work.
Experience and Training
Any combination of experience and training that would provide the required knowledge,
skills, and abilities would be qualifying. Experience in a City Clerk's Office is preferred.
A typical way to obtain the knowledge, skills, and abilities would be:
Experience: Three years of City Clerk Office support or general clerical experience and
experience in dealing with the public.
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City of South San Francisco
Assistant City Clerk
Class Description Page 4
Training: Equivalent to graduation from high school, including or supplemented. by
courses in word processing, computer operation, and office practices. Six months of
additional experience as described above may be substituted for the supplemental
training.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, an appropriate, valid California driver's license and
a satisfactory driving record.
~ This position may be required to obtain and maintain certification as a Notary Public.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; mobility to
work in a typical office setting to use standard office equipment; sit, stand, walk, kneel,
crouch, stoop, squat, twist, and :maintain sustained posture in a seated position for
prolonged periods of time; vision to read printed materials and a computer scrc;en;
hearing and speech to communicate in person and over the telephone; lift and carry 35
pound boxes, files, and materials.
Work environment: Work in a standard office setting. Specified positions may require
extended hours, off-shifts, or weekends; attend evening or weekend meetings or
participate in specific projects or programs on evenings and weekends.
Approved: July 2008
Revised Date:
Former Titles:
Abolished:
Bargaining Unit: Confidential
ADA Review: 2008
DOT: No
Physical: No
Status: Classified/nan-exempt
EEOC Category: EF15, EJ6
Job Code: O
ADA Documentation of Essential Duties
1. SDE
2. SDE
3. SAE
4. SDE
5. SDE
6. SDE
7. SDE
8. SDE
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City of South San Francisco
Assistant City Clerk
Class Description Page 5
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City of South San Francisco
Human Resources Department
Executive Assistant to the City Manager
Class Description
Definition
Under general direction, provides confidential, varied, routine to complex secretarial,
coordinative, and administrative support to the Office of the City Manager, City Council, and
related staff; directs the work of assigned support staff; does related work as required.
Distinguishing Characteristics
This is the highest office administrative/secretarial class in the City. The primary responsibility is
to coordinate the administrative work of the City Manager's Office in addition to personally
performing multiple administrative and secretarial duties to ensure efficient service for the Office
of the City Manager, City Council, and the public. Responsibilities require tact, discretion,
diplomacy, and independent judgment as well as knowledge of City activities. This class is
distinguished from other office administrative classes in that the nature, scope, and diversity of
responsibilities require a broader understanding of City functions and the competence to relieve
City management staff of day-to-day office administrative and coordinative duties.
Typical and Important Duties
1. Oversees and ensures that the office administrative functions of the Office of the City
Manager are effectively carried out; works effectively with other City departments.
2. Maintains a calendar and coordinates the schedule of the Office of the City Manager staff with
those of members of the City Council, Boards and Commissions, other City management staff,
representatives of other organizations, and the public; makes travel arrangements as required.
3. Makes arrangements for City Council to attend local, regional, and state events, including
notifying Council of programs, following up on their schedules, making reservations,
arranging transportation, ordering meals, and all else related to these activities.
4. Establishes, supervises, and personally handles a comprehensive system of tracking the myriad
of details associated with a busy City Council; maintains the record keeping and information
retrieval systems required for the efficient maintenance of records and documents required by
the members of the City Council and the City Manager's Office.
5. Supervises and personally handles the generation, recording, and processing of official records
and documents.
6. Coordinates, refers, and/or assumes responsibility for investigating and responding to various
inquiries and complaints from citizens and officials; prepares draft letters for signature in
response to the inquiries/complaints.
7. Plans, directs, reviews, and evaluates the work of office staff; trains staff in work procedures;
provides effective input into selection and discipline; ensures and coordinates coverage for the
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City of South San Francisco
Executive Assistant to the City Manager
Class Description Page 2
office at all times.
8. Contacts other agencies and researches files and other sources to develop and modify policies
and procedures.
9. Prepares detailed and often confidential correspondence, including letters, reports., forms,
invitations, graphic materials, and specialized documents from drafts, notes, and brief
instructions or corrected copy. .
10. Proofreads a variety of materials, including staff reports for accuracy, completeness,
formatting, and correct English usage, including grammar, punctuation, and spelling.
11. Prepares and updates a variety of periodic and special narrative, accounting, database, and
statistical reports.
12. Processes bills and invoices for payment ensuring they are coded to the correct line item
budget; prepares and transmits a variety of financial documents, including payroll; assists in
budget preparation and maintains records of purchase orders, payroll, expense statements, and
other fiscal transactions.
13. Organizes, coordinates, and represents the City in a variety of business and social functions,
that may include representatives of other governmental agencies and foreign officials.
14. Arranges for meetings by scheduling rooms, notifying participants, preparing agendas from
notes and brief instructions, and ensuring that information is compiled and duplicated;
arranges for food and beverages as appropriate; takes and prepares summary or action
minutes of such meetings.
15. Operates standard office equipment, including job-related computer hardware and software
applications, personal digital equipment, facsimile equipment, photocopiers, cell phones, and
multi-line telephones; may operate other department-specific equipment.
16. Performs related duties and responsibilities as assigned.
Job-related Qualifications
Knowledge of.•
• Basic organization and function of a City government, including the role of an elected City
Council and appointed boards and commissions.
• Basic public processes, including the role of other governmental agencies as they relate to the
activities of the City.
• Codes, regulations, policies, and procedures related to the Office of the City Manager.
• Standard office administrative and secretarial practices and procedures, including the use of
standard office equipment.
• Business letter writing and the standard format for reports and correspondence.
• Computer applications related to the work, including word processing, presentation, database,
and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and basic statistical techniques.
• Techniques for dealing effectively with elected officials, in person and over the telephone.
• Techniques for dealing effectively with the public and City staff, in person and over the
telephone.
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City of South San Francisco
Executive Assistant to the City Manager
Class Description Page 3
• Principles of supervision, training, and employee development.
Ability to:
• Provide varied, responsible and often confidential secretarial and office
coordinative/administrative work requiring the use of independent, mature judgement, skill,
tact, diplomacy, and discretion.
• Interpret and implement policies and procedures related to the functions.
• Coordinate Councilmember activities to ensure meetings and activities are communicated and
followed-up on.
• Establish and maintain a records management system for the Office of the City Manager.
• Make accurate arithmetic and statistical calculations.
• Compose correspondence and reports independently or from brief instructions.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and
convey information in a manner consistent with job functions.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use initiative and independent judgment within established policy and procedural guideaines.
• Take a proactive approach to customer service issues.
• Analyze and resolve office administrative and procedural problems.
• Make process improvement changes to streamline procedures.
• Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with
a minimum of direction.
• Plan, distribute, direct, coordinate, review, and evaluate the work assigned staff and train staff
in work procedures.
• Represent the City effectively in contacts with elected and foreign officials, representatives of
other agencies, City departments, and the public, occasionally in situations where relations
maybe difficult or strained.
• Establish and maintain cooperative relationships with those contacted in the coursf; of the
work.
• Work in a safe manner, following City safety practices and procedures.
• Maintain confidentiality regarding sensitive information.
• Be an expert in one or more job-related computer application programs; provide expertise to
others in one or more computer applications used daily on the job.
Skill in:
• Word processing and working with a variety of computer applications with sufficient speed
and accuracy to perform assigned work.
• Entering and retrieving data from a computer with sufficient speed and accuracy sufficient to
perform assigned work.
• Rapid note taking and accurate trarisci-iption of own notes.
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City of South San Francisco
Executive Assistant to the City Manager
Class Description Page 4
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Six years of progressively more responsible office administrative and secretarial
experience in a public agency setting working with management-level staff in dealing with the
public, directing the work of others; at least two years of the experience working with elected and
appointed officials.
Training: An associate degree from an accredited college or university with major course:work in
a business-related field, or a certificate of completion from an accredited business college.
Licenses and Certificates
All licenses and certifications must be maintained as a condition of employment.
• Possession of, or ability to obtain, a valid, appropriate California driver's license and a
satisfactory driving record.
• Must obtain and maintain certification as a Notary Public.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; mobility to work in
atypical office setting; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained
posture in a seated position for prolonged periods of time; vision to read printed materials and a
computer screen; hearing and speech to communicate in person and over the telephone; lift and
carry 35 pound boxes, files, and materials.
Work environment.• Work in a standard office setting. This position often requires extended
workdays, or weekend work; attendance at evening or weekend meetings, or participate in
specific projects or programs on evenings and weekends.
Ability to: Travel to different sites and locations.
Approved: July 2008
Revised Date: September 2002, :tune 2003; October 2004;
Former Titles: Assistant to the City Manager
Abolished:
Bargaining Unit: Executive Management
ADA Review: 2004/0
DOT: No
Physical: Class 3
Status: Unclassified/exernpt
EEOC Category: EF1~EJ6
Job Code: M550
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City of South San Francisco
Executive Assistant to the City Manager
Class Description Page 5
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City of South San Francisco
Human Resources Department
Assistant Building Official
Class Description
Definition
Under administrative direction, supervises staff, assists in the administration of the .Building
Division, and performs highly complex building inspections; supervises and assists building
inspectors in the inspection of buildings and structures in all stages of construction, alteration, and
repair; reviews and checks building plans and specifications, enforces building, plumbing,
electrical, mechanical, and zoning codes and laws; issues permits and collects fees; and does
related work as required.
Distinguishing Characteristics
This single-position classification, is primarily responsible for supervising the plan checking of
industrial, commercial, and multi-family residential structures, including Title 24 Regulations;
performs the more difficult and complex building inspections; assists the in the administration of
the Division; assigns, trains and instructs, and evaluates the work of building inspectors.
Important and Essential Duties
1. Supervises Division staff and coordinates the Building Inspection Program, including
establishing procedures, assigning work, conducting training, and evaluating staff.
2. Supervises the counter operations in the office; gives information to the public, contractors
and architects; interprets code requirements for builders, subcontractors, designers, owners,
and members of the general public.
3. Performs plan check of industrial, commercial, public, and residential structures and buildings
for compliance with all codes and ordinances related to building to ensure completeness and
accuracy.
4. Issues permits and collects fees; provides information to the public regarding building,
installation, and zoning requirements.
5. Makes field inspections of the more complex or difficult building construction, plumbing,
mechanical, or electrical installation in all stages of completion in residential, business, or
public buildings to ensure compliance with applicable building, electric, plumbing, mechanical,
and safety codes, safety orders, ordinances, and regulations.
6. Conducts final inspections of completed work, approving acceptable structures and
installations; issues Certificate of Occupancy.
7. Spot checks new construction projects for compliance with applicable codes and ordinances.
8. Investigates building violations of related codes and ordinances.
9. Resolves highly sensitive and politically sensitive disagreements and problems concerning
inspections and compliance.
10. Checks contractors and industrial commercial businesses to ensure they are properly licensed;
keep records and prepare reports of inspections.
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City of South San Francisco
Assistant Building Official
Class Description Page 2
11. Coordinates the Division's plan review functions with plan review consultants and other
departments/divisions.
12. Assists other departments by reviewing and responding to applications, such as for ,grading,
parcel maps, use permits, design review, etc.
13. Reviews and assesses codes and ordinances, and makes recommendations for change.
14. Writes reports and attends Planning Commission, City Council and other meetings, as
necessary.
15. Operates a variety of machines and equipment, such as automobile, camera, measuring tapes
and wheel, calculator, drafting and computer equipment.
16. Works with the Chief Building Official to establish. division goals and priorities.
17. Manages the Division in the absence of the Chief Building Official.
18. Performs related duties and responsibilities as assigned.
Job Related and Essential Qualifications
Knowledge of.•
• State and municipal codes, ordinances, and regulations relating to building, zoning,
construction, electrical, plumbing, mechanical, fire, heating, and gas installations.
• Principles and techniques of modern personnel management and supervision.
• Principles and techniques of effective customer service.
• Building construction materials and accepted safety standards.
• Inspection and plan check methods and procedures.
• Computer systems and their associated applications.
Ability to:
• Acquire a thorough knowledge and apply that knowledge of applicable City policies and
Department procedures and comply; prepare complex reports and analyses.
• Read and interpret building plans and specifications.
• Perform complex building, plumbing, mechanical, and electrical inspections.
• Interpret and apply provisions of building codes and regulations.
• Develop and implement accounting procedures and systems.
• Effectively supervise assigned personnel.
• Establish and maintain cooperative working relationships with those contacted in the course of
work.
• Interpret and accurately apply rules and regulations regarding accounting, purchasing and
auditing practices; communicate clearly and concisely, both verbally and in writing.
Skill in:
• Using a personal computer and assaciated software.
Experience and Training
Any combination of experience and training that would provide the required knowledge and
abilities would be qualifying. Atypical way to obtain the knowledge and abilities would be:
-19-
City of South San Francisco
Assistant Building Official
Class Description Page 3
Experience: Three years of journey-level experience in one of the major building trades and two
years as a building inspector with a California county or city. Three years of increasingly
responsible experience working with construction projects, building enforcement, land use,
planning and zoning may be substituted for two years of journey-level experience. An additional
two years of supervisory experience is desirable.
Training: Equivalent to completion of the twelfth grade, supplemented by college courses in civil
or structural engineering, construction or building technology, architecture or a closel;~ related
field.
Licenses and Certificates
All licenses and certificate must be maintained as a condition of employment:
• Possession of, or the ability to obtain, an appropriate California Driver's license;, which
must be maintained as a condition of employment.
• Possession of a combination building inspector and plans examiner certificate from the
International Conference of Building Officials (ICBO) or International Code Council
(ICC), which includes the building, electrical, plumbing, and mechanical certifications.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills:
Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 25 pounds;
maintain sustained posture in a seated position for prolonged periods of time.
Work Environment:
Work in a standard office environment or in field settings; exposure to cold, heat, noise, outdoors,
vibration, confined spaces, chemicals, explosive materials, mechanical hazards, and electrical
hazards; ability to work protracted and irregular hours, and available for evening meetings.
Ability to:
Travel to different sites and locations.
Approved: October 199
Revised Date: July 1997; June 2008
Former Titles: Assistant Fire Mai-shalBuilding Official
Abolished:
Bargaining Unit: Mid-Management
ADA Review:
DOT: Yes
Physical: Class 2
Status: Classified/exempt
EEOC Category: EF15/EJ3
Job Code: M400
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City of South San Francisco
Assistant Building Official
Class Description Page 4
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City of South San Francisco
Human Resources Department
Economic Development Coordinator
Class Description
Definition
Under general supervision of the Director of Economic & Community Development, performs
complex and sensitive economic development and professional planning work in the
implementation of economic development programs, including business development,
redevelopment planning assistance, advanced planning supervision, plan preparation, community
and business outreach, and report preparation; provides staff support to the City's Department of
Economic and Community Development; develops and implements planning policies and
procedures for the Redevelopment Agency; conducts research and provides economic
development services; supports and teams with other City staff working on planning and
neighborhood issues; and performs other related duties as assigned.
Distinguishing Characteristics
This single-position class is distinguished from other City professional planning classii'ications
by the level, complexity, and citywide implications of project assignments in addition to the
provision of administrative, marketing and policy support to the Department of Economic &
Community Development.
Typical and Important Duties
1. Provides technical assistance to the Assistant City Manager (Director of Economic ~~
Community Development) on negotiations for property acquisition and
Redevelopment Agency project planning.
2. Acts as a liaison between Economic Development and the Planning, Engineering anal
Buildings Divisions.
3. Negotiates agreements with business firms and developers.
4. Prepares studies, business surveys, and staff reports and other documents for action by the
City Council and the Redevelopment Agency.
5. Reviews state legislation, which may impact upon the City's economic development and
redevelopment programs.
6. Develops and implements programs for business development, business retention and
business expansion.
7. Prepares and maintains demographic, market and vacant land database.
8. Develops and implements an Economic Development marketing program.
9. Responds to inquiries regarding economic data, trends, and resources for industrial and
commercial development opportunities.
10. Makes presentations to business and community groups.
11. Provides support for advanced planning projects as follows:
a. Provides staff support to the Planning Division; prepares a variety of complex
reports, graphic materials, and presentations;
b. Reviews, prepares comments, and reports on a variety of long-range and
-22-
City of South San Francisco
Economic Development Coordinator
Class Description
Page :>.
ongoing projects;
c. Makes presentations to the City Council, the Redevelopment Agency, Planning
Commission, and various commissions and commissions on Economic Development
programs and projects;
d. Represents the City in meetings with other agencies and professional groups.
e. Prepares requests for proposal, as necessary.
12. Perform related duties and responsibilities as assigned.
Job-related Qualifications
Knowledge of.•
• Theory, principles, and practices of economic and community development, land
development, land use economics, demographic research, grant writing, urban, and
transportation planning.
• Standard practices of both current and long-range planning, including development and
modification of General Plan elements.
• Guidelines of the California Environmental Quality Act (CEQA).
• Applicable local, state, and federal laws and regulations.
• Statistical and research techniques related to the planning practices.
• Techniques for dealing with the architects, engineers, homeowners, City staff,
professional service contractors, and representatives of other agencies in an effective
manner in redevelopment and economic development projects.
• Report preparation and record keeping techniques.
Ability to:
• Work directly with the City Manager's Office, the City Council and other City officials.
• Prepare clear, effective, and accurate staff reports, correspondence, policies, procedures,
and other written materials.
• Represent the City, the department, or the organizational unit effectively in contacts with
representatives of other agencies, City departments, and the public.
• Take a proactive approach to customer service issues.
• Make process improvement changes to streamline procedures.
• Represent the City effectively in contacts with elected and foreign officials,
representatives of other agencies, City departments, and the public.
Experience and Training
Any combination of experience and training that would provide the required knowledge;, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Five years of progressively responsible professional economic development
experience with knowledge of economic development, commercial development, and
marketing/marketing research. Some exposure to an economic development corporation, private
industry council, and a private development or economic development agency desired.
Training: Equivalent to a Bachelor's Degree in business administration, public administration,
economics, political science, urban planning, or a related field. A Master's degree from an
-23-
City of South San Francisco
Economic Development Coordinator
Class Description
Page ..
accredited college or university with major coursework in public policy, real estate development,
city, urban or transportation planning, urban studies, or a related field desired.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, a valid, appropriate California driver's licens~° and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing
and speech to communicate in person, over the phone, and to make public presentations; lift and
carry 35 pound boxes, files, and materials.
Work Environment: Mobility to work in a typical office and/or field setting.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours and evening meetings or off-
shift work for meeting attendance or participation in specific projects or programs; available for
evening meetings.
Approved: March 2008
Revised Date:
Former Titles:
Abolished:
Bargaining Mid-management
Unit:
ADA Review: 2008
DOT: No
Physical: None
Status: ClassifiedlExempt
EEOC EF10/EJ2
Category:
Job Code: M185
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City of South San Francisco
Economic Development Coordinator
Class Description
Page 4
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-25-
City of South San Francisco
Human Resources Department
Associate Planner
Class Description
Definition
Under general direction, performs professional-level tasks related to municipal planning, zoning,
and environmental analysis; researches and analyzes a variety of planning data; prepares various
studies and recommendations; prepares and reviews environmental impact reports; reviews
development and subdivision proposals, building plans, permits, and parcel maps; woks with
developers, architects, attorneys, and the public regarding City standards and policies; may serve
as staff to various Boards and/or Commissions; and does related work as required.
Distinguishing Characteristics
This classification is an experienced professional-level planning position. With the requisite
experience, the incumbent can independently assume responsibility for more complex projects
and specialized assignments. This position differs from the next higher-level position in that the
latter has supervisory responsibilities and addresses the most complex zoning and planning
issues.
Typical and Important Duties
1. Provides public counter assistance and responds to inquiries from applicants, the general
public, and other governmental agencies.
2. Reviews and analyzes various planning applications, including more complex projects, and
prepare reports thereon.
3. Reviews building plans for conformity to zoning and subdivision ordinances.
4. Interprets and applies pertinent laws and regulations to planning projects.
5. Gathers and analyzes statistic, economic, and other data pertaining to planning and
environmental matters.
6. Organizes and conducts research studies, and prepares elements and revisions to the General
Plan.
7. Prepares and presents oral and written reports to the Planning Commission, City Council and
other boards or committees as required.
8. Assists in the enforcement and administration of zoning, subdivision, and other related
ordinances.
9. Conducts field inspections.
10. Performs related duties and responsibilities as assigned.
-26-
City of South San Francisco
Associate Planner
Class Description Page 2
Job-related Qualifications
Knowledge of.•
• Theory, principles, and practices of City, urban, and transportation planning.
• Standard practices of both current and long-range planning, including developrrient and
modification of General Plan elements.
• Guidelines of the California Environmental Quality Act (CEQA).
• Applicable local, state, and federal laws and regulations.
• Statistical and research techniques related to the planning practices.
• Techniques for dealing with the architects, engineers, homeowners, City staff, proi~essional
service contractors, and representatives of other agencies in an effective manner.
• Report preparation and record keeping techniques.
• Purpose and interpretation of Zoning Ordinances.
Ability to:
• Collect, analyze and interpret technical, statistical, and related information pertaining to
planning and zoning.
• Understand and explain applicable laws, ordinances and regulations.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and
convey information, in a manner consistent with job functions.
• Prepare clear and concise technical reports, including staff reports for the Planning
Commission.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Make effective public presentations.
• Establish and maintain effective relationships with those contacted in the course of the work.
• Use initiative and independent judgment within established policy and procedural guidelines.
• Take a proactive approach to customer service issues.
• Make process improvement changes to streamline procedures.
• Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with
a minimum of direction.
• Represent the City effectively in contacts with elected and foreign officials, representatives
of other agencies, City departments, and the public, occasionally in situations where relations
may be difficult or strained.
• Work in a safe manner, following City safety practices and procedures.
• Maintain confidentiality regarding sensitive information.
Skill in
• Using a personal computer and associated applications.
• Word processing and database management at a speed and accuracy sufficient to perform
assigned work.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
_2~_
City of South San Francisco
Associate Planner
Class Description Page 3
Experience: Two years of progressively more responsible experience in municipal, county,
regional, and/or private planning. A master's degree in planning may be substituted for one year
of the experience requirement.
Training: A bachelor's degree from an accredited college or university with major coursework in
planning, architecture, landscape architecture, political science, engineering, geography,
sociology, public administration, economics, or a closely related field.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, a valid, appropriate California driver's license and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing
and speech to communicate in person, over the telephone, and to make public presentations; lift
and carry 35 pound boxes, files, and materials.
Work Environment: Mobility to work in a typical office and/or field setting.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours and evening meetings or off-
shift work for meeting attendance or participation in specific projects or programs; available for
evening meetings.
Approved:
Revised Date:
Former Titles:
Abolished:
Bargaining Unit:
ADA Review:
DOT:
Physical:
Status:
EEOC Category:
Job Code:
July 199
July 1997, June 2003
Mid-management
1994/95
No
Class 3
Classified/exempt
EF10~EJ2
M125
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City of South San Francisco
Associate Planner
Class Description Paje 4
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-29-
City of South San Francisco
Human Resources Department
Senior Planner
Class Description
Definition
Under direction, performs difficult professional planning activities in the preparation of planning
studies, plans, and reports; assists in or organizes and directs the planning and land use activities
of the City; and does related work as required.
Distinguishing Characteristics
This classification is distinguished from other City professional planning classes by the level of
complexity of Citywide implications on projects. It is distinguished from the next higl-ier-level
classification in that the latter has supervisory responsibilities. It is distinguished from t:he next
lower-level classification in that the latter perform more the more routine and less complex
planning activities.
Typical and Important Duties
1. Performs difficult professional planning work in the preparation of planning studies, reports,
and the processing of major projects.
2. Coordinates planning activities and projects with other City departments.
3. Develops work programs and coordinates significant studies including redevelopment
projects, specific plans, and General Plan elements.
4. Writes and edits new and amended elements of the General Plan, Specific Plans, Zoning
Ordinance Amendments, and Planning Commission Resolutions.
5. Makes presentations to the Planning Commission and City Council.
6. Confers with and advises architects, homeowners, engineers, developers, etc. on planning
matters.
7. Prepares requests for proposals, interviews consultants and negotiates contracts for various
traffic, environmental, and other planning services.
8. Administers consultant and project contracts.
9. Represents the City at County, State, and Regional planning meetings and with technical
planning groups.
10. Reviews Building Permit applications for consistency with Zoning and Sign Ordinances and
General Plan.
11. Plan checks and inspects major developments for compliance with City Council and Planning
Commission requirements.
12. Coordinates with legal, code enforcement, and other City departments on majc-r code
violations and revocation hearings.
13. May supervise clerical and other planning staff.
-30-
City of South San Francisco
Senior Planner
Class Description Page 2
14. Performs field inspections.
15. Performs related duties and responsibilities as assigned.
Job-related Qualifications
Knowledge of.•
• Theory, principles, and practices of City, urban, and transportation planning.
• Standard practices of both current and long-range planning, including development and
modification of General Plan elements.
• Guidelines of the California Environmental Quality Act (CEQA).
• Purpose and use of General Plan elements.
• Purpose and interpretation of Zoning Ordinances.
• Applicable local, state, and federal laws and regulations.
• Statistical and research techniques related to the planning practices.
• Techniques for dealing with the architects, engineers, homeowners, City staff, professional
service contractors, and representatives of other agencies in an effective manner.
• Report preparation and record keeping techniques.
• Local, state, and federal laws relating to community development.
Ability to:
• Collect, analyze, and interpret complex demographic, land use, statistical, financial, and
related information pertaining to current and long-term planning projects.
• Prepare, review, and interpret graphic displays, maps, and property descriptions.
• Understand and explain applicable laws, ordinances, and regulations.
• Prepare clear and concise technical reports, including staff reports for the Planning
Commission.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and
convey information, in a manner consistent with job functions.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Represent the City, the department, or the organizational unit effectively in contacts with
representatives of other agencies, City departments, and the public.
• Make effective public presentations.
• Use initiative and independent judgment within established policy and procedural guidelines.
• Take a proactive approach to customer service issues.
• Make process improvement changes to streamline procedures.
• Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with
a minimum of direction.
• Plan, distribute, direct, coordinate, review, and evaluate the work assigned staff and train staff
in work procedures.
• Represent the City effectively in contacts with elected and foreign officials, representatives of
other agencies, City departments, and the public, occasionally in situations where relations
may be difficult or strained.
• Work in a safe manner, following City safety practices and procedures.
• Maintain confidentiality regarding sensitive information.
-31-
City of South San Francisco
Senior Planner
Class Description Page 3
Skill in:
• using a personal computer and associated applications.
• Word processing and database management at a speed and accuracy sufficient to perform
assigned work.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Four years of progressively more responsible experience in municipal public planning.
A master's degree may be substituted for one year of the .experience requirement.
Training.• A bachelor's degree from an accredited college or university with major coursework in
planning, urban studies, architecture, geography, sociology, political science, or a related field.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, a valid, appropriate California driver's license and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing and
speech to communicate in person, over the telephone, and to make public presentations; lift and
carry 35 pound boxes, files, and materials.
Work Environment: Mobility to work in a typical office and/or field setting.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours and evening meetings or off-
shift work for meeting attendance or participation in specific projects or programs; available for
evening meetings.
Approved:
Revised Date:
Former Titles:
Abolished:
Bargaininn Unit:
ADA Review:
DOT:
Physical:
July 199
June 2003
Mid-management
1995
No
Class 3
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City of South San Francisco
Senior Planner
Class Description Page 4
Status: Classified/Exempt
EEOC Category: EF10~EJ2
Job Code: M335
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-33-
City of South San Francisco
Human Resources Department
Budget and Financial Manager
Class Description
Definition
To manage the City-wide fiscal functions of at least two of the following areas: business
licenses, accounts receivable, revenue collection, and/or risk management/purchasing. In
addition, to develop revenue and budget projections; to coordinate the development and
administration of the City budget; receives general direction from the Director of Finance;
exercises direct supervision over supervisory, professional, technical and clerical personnel; and
to perform related work as required.
Distinguishing Characteristics
This position is expected to exercise initiative and independent judgment in carrying out a
variety of administrative assignments, policy development, and is responsible for all aspects of
the City budget, including the supervision of employees providing professional, technical and/or
clerical support. This position is distinguished from the Analytical series in the management role
it plays in overseeing the work in the Budget and other Finance units, and in providing
administrative and management support to the Director of Finance and performs other work as
assigned.
Typical and Important Duties
1. Recommend goals and objectives; assist in the development of and implements policies and
procedures relating to the financial operations of the city.
2. Plan, assign and supervise the work of assigned personnel.
3. May supervise the cashiering function and the preparation and processing of accounts
receivable, business licenses and other types of revenue due the City.
4. May oversee the purchasing function, ensuring compliance with City purchasing procedures.
5. May serve as City's risk manager.
6. Lead intra and inter-departmental project teams to achieve desired departmental anal City-
wide goals.
7. May have oversight responsibility for the City's financial system and its reporting functions.
8. Arrange for effective internal controls in cash handling and collections.
9. Oversees the analysis and review of City-wide expenditures compared to budget.
10. Oversees the development and administration of the City budget; provide final review and
supervise publication of that document, coordinates the budget process for departments in
collaboration with the City Manager and/or Director of Finance.
11. Oversees the provision of budget to actual and revenue and expenditure reporting and
forecasting to Director of Finance, City departments, and City Council.
12. Makes presentations to City departments, City Manager staff, the City Council, and the
business community
-34-
City of South San Francisco
Budget & Financial Manager
Class Description Pave 2
13. Administer the City-wide revenue program; provide revenue projections; prepare revenue
financial analysis.
14. Develop, manage and utilize the long-term Financial Planning Model; administer other
related programs and procedures such as the Revenue Enhancement Program, lease financing
arrangements and computation of the Gann limit.
15. Coordinate preparation of annual fee revisions and present such revisions to the City Council.
16. May take lead role in other financial planning endeavors or may collaborate with Director of
Finance in areas such as bond financing projections and implementation, rate studies., review
of development fiscal analyses, and Redevelopment Agency finance.
17. Select and recommend appointment of personnel; monitor employee performance objectives;
prepare and present employee performance reviews; provide or coordinate staff training,
work with employees to correct deficiencies; implement disciplinary procedures, recommend
employee terminations.
18. As required, act as Director of Finance in that executive's absence; as necessary, attend and
participate in City Council meetings and meetings involving other City staff and
representatives from other agencies and organizations.
19. May assume the management of other Department functions as assigned.
20. Direct and participate in the preparation of a variety of financial and finance related reports,
summaries and logs.
21. Assist with special projects as assigned.
Job-related Qualifications
Knowledge of.•
• Principles, methods and practices of municipal finance, bond financing, redevelopment
activities, budgeting, accounting and personnel management.
• Research and report presentation techniques, methods and procedures.
• Organization, policies and procedures of the Department and the City.
• Modern office practices, procedures, methods and equipment.
Ability to:
• Effectively manage assigned fiscal operations.
• Plan work, including project work that includes other departments
• Develop an action plan in a financial area, seek collaboration and support for that plan, and
implement it using Finance staff resources.
• Seek collaborative solutions to citywide issues
• Work effectively with other departments and other units within Finance
• Properly interpret and make decisions in accordance with laws, rules and policies.
• Review operational problems; recommend and implement an effective course of actions.
• Supervise, train and evaluate assigned personnel.
• Communicate effectively, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course
of work.
Skill in:
• Operating a personal computer and associated applications.
-35-
City of South San Francisco
Budget & Financial Manager
Class Description Page 3
• Word processing and database management at a speed and accuracy sufficient to perform
assigned work.
• Proficiency with spreadsheet programs.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Five years of increasingly responsible experience in financial operations, including
financial analysis, revenue monitoring and forecasting, and budget development.
Training: Equivalent to a bachelor's degree from an accredited college or university with major
course work in public or business administration or a related field. A master's i~~ highly
desirable, and may substitute for one year of experience.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, a valid, appropriate California driver's license and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing
and speech to communicate in person, over the telephone, and to make presentations; lift and
carry 35 pound boxes, files, and materials.
Work Environment: Mobility to work in a typical office and/or field setting.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours or off-shift work for :meeting
attendance or participation in specific projects or programs.
Approved:
Revised Date:
Former Titles:
Abolished:
Bargaining Unit:
ADA Review:
DOT:
Physical:
Status:
EEOC Category:
Job Code:
July 2008
Mid-management
July 2008
No
Class 3
Classified/Bxempt
EF1~EJ2
M
-36-
City of South San Francisco
Budget & Financial Manager
Class Description
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-37-
City of South San Francisco
Human Resources Department
senior Accountant
Class Description
Definition
Under general direction from Finance Director, Budget and Financial Manager, or Assistant
Finance Director, performs the most complex accounting tasks, plans, organizes, coordinates,
supervises and directs the day-to-day operations of the General Ledger or other accounting unit,
including supervision of Accounting Assistants. May provide oversight and/or day-to-day
supervision over professional accounting staff in the completion of accounting functions required
by existing laws, regulations, policies, and procedures. Performs work of considerable difficulty
in maintaining the City's general ledger and prepares key financial reports requiring
comprehensive knowledge of City's municipal financial functions and automated municipal
accounting systems. Performs related work as required.
Distinguishing Characteristics
This is the advanced level class in the professional accounting series. Incumbents in this class
perform difficult and complex work involving City-Wide accounting systems and related aspects
of financial management and provide day-to-day supervision and direction to Accounting
Assistants and/or to one or more Accountants. It is distinguished from the lower :level of
Accountants by the complexity of work performed, by the lead role assigned to it, and by its
supervisory responsibilities.
Typical and Important Duties
1. Plans, organizes, evaluates, trains, directs or performs, if required, the work of accountants in
the various systems.
2. Analyzes existing accounting procedures and prepares recommendations for their revision
when necessary.
3. Maintains special accounting records for City, State and Federal grant programs; prepares
related reports and reimbursement claims.
4. Supervises the balancing and control activities in the keeping of the various City funds, plays
a lead role in preparation of periodic financial statements including the City's
Comprehensive Annual Financial Report.
5. Plays a lead role in maintaining the City's bank account records and related document.
6. Plays a lead role in maintaining the City's fixed asset system.
7. Participates in the development and installation of accounting and fiscal procedures and
methods, monitors and evaluates those procedures and methods, and recommends changes
when needed.
8. Assures completion of work in a timely and accurate manner.
9. Assigns and reviews work of staff.
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City of South San Francisco
Senior Accountant
Class Description Page 2
10. Coordinates the annual independent financial audit and special audits by other governmental
agencies, and takes a lead role in overseeing the work of other finance staff in meeting audit
and year end financial reporting deadlines.
11. Schedule, coordinate, and assign the work of professional accounting staff.
12. Prepares or assists in preparation of performance evaluations of assigned staff.
13. Coordinate operations with other divisions or City departments.
14. May take a lead role in project work involving other departments.
15. May have lead responsibility for one or more areas of oversight of the financial system,
including the general ledger, security, reporting, etc.
16. Provides cash flow forecast for City Treasurer.
17. Under general direction, may coordinate bond/debt endeavors.
18. Administer bond debt service and bond compliance work for the department.
19. May perform long term forecasts or rate analysis.
20. Provide information to outside agencies.
21. May attend meetings and make presentations to management and City Council.
22. Perform other duties as assigned.
Job-related Qualifications
Knowledge of.•
• Generally accepted accounting principles as related to governmental procedures.
• Cost accounting principles.
• General applications of information technology systems to accounting and analysis.
• Concepts and techniques of costing services and/or products.
• Investment principles and practices.
• Knowledge of laws, regulations, City Municipal Code, ordinances, and resolutions governing
the fiscal activities of the city.
• Basic principles of supervision, training and evaluation.
• Laws regulating public finance and fiscal operations.
Ability to:
• Operate personal computer with proficiency including spreadsheet expertise and familiarity
with financial systems software.
• Communicate effectively orally and in writing.
• Take initiative and be creative in order to accomplish objectives.
• Function effectively with minimal supervision.
• Work irregular hours as necessary to meet deadlines and achieve objectives.
• Work in a multi-task environment and coordinate several assignments simultaneously.
• Ability to maintain physical condition appropriate to the performance of assigned duties and
responsibilities which may include sitting for extended periods of time and operating
assigned office equipment.
• Ability to communicate with others and to assimilate and understand information, in a
manner consistent with the essential job functions.
Skill in:
• Analyzing complex accounting, fiscal and functional data.
-39-
City of South San Francisco
Senior Accountant
Class Description Page 3
• Managing and organizing large amounts of data in an accurate and easily understandable
manner.
• Accurately and effectively designing large, complex spreadsheets.
• Planning, organizing and prioritizing responsibilities so that projects and reports are
completed in a timely and accurate manner.
• Performing financial analysis utilizing current technology comparable to that employed by
city.
• Demonstrating sound judgment and providing unbiased advice in formulating
recommendations.
• Collecting, interpreting and evaluating narrative and statistical data pertaining to fiscal and
management matters and translating these results into coherent well-written reports with
effective recommendations.
• Analyzing and understanding complex issues in an assigned area of responsibility and
developing effective recommendations.
• Using independent reasoning to solve complex problems.
• Establishing and maintaining effective working relationship and demonstrating customer
service orientation with peers, departmental representatives, elected officials, representatives
of other governmental agencies and the public.
• Interacting effectively with strong personalities under pressure.
• Supervising in day-to-day functions and training other employees.
• Dealing tactfully and effectively with departmental officials, City employees, and other
agencies.
Experience and Training
Any combination of experience and training that would provide the required knowledge;, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Four years of increasingly responsible accounting work experience, including a
minimum of two years of work directly associated with the coordination and preparation of
Financial Statements.
Training: A bachelor's degree from an accredited college or university with major coursework in
accounting, finance, business administration, or a related field. A Certified Public Accountant is
preferred and this certification may be substituted for one year of the experience requirement.
Advanced computer skills are highly desirable.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, a valid, appropriate California driver's license; and a
satisfactory driving record.
-40-
City of South San Francisco
Senior Accountant
Class Description Page 4
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing
and speech to communicate in person, over the telephone, and to make presentations; lift and
carry 35 pound boxes, files, and materials.
Work Environment: Mobility to work in a typical office and/or field setting.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours or off-shift work for meeting
attendance or participation in specific projects or programs.
Approved: July 2008
Revised Date:
Former Titles:
Abolished:
Bargaining Unit: Mid-management
ADA Review: July 2008
DOT: No
Physical: Class 3
Status: Classified/Exempt
EEOC Category: EFl~EJ2
Job Code: M
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-41-
City of South San Francisco
Human Resources Department
Senior Financial Analyst
Class Description
Definition
To perform the most complex, responsible, professional and technical duties in providing staff
assistance to the Budget and Financial Manager and/or Director of Finance or other management
personnel; to coordinate City-wide budgeting, revenue forecasting; to conduct special studies,
surveys and research assignment in a variety of administrative and operational procedures and
topics, which have City-wide and/or major financial impact; and to do related work as required.
Distinguishing Characteristics
This is the highest-level class in the Financial Analyst series. Positions at this level are
distinguished from other classes within the series by the level of City-wide responsibility
assumed and complexity of duties assigned in the areas of budgeting, revenue forecasting, and
special project studies. Employees perform extremely complex, difficult and responsible duties
which require a great deal of independence of action and a full understanding of City-wide
programs. Employees at this level are required to be fully competent in all procedures related to
city-wide budgeting and revenue management. This position receives direction. from the Budget
and Financial Manager and/or Director of Finance or other senior management staff. This
position may be expected to supervise clerical, supervisory or other professional positions.
Typical and Important Duties
1. Provide high-level staff work in coordinating the City-wide development of the annual
budget, budget systems management, capital budget revenue forecasting and budget analysis
and implementation.
2. Conduct surveys and perform research and statistical analysis on administrative, fiscal,
personnel and operational problems.
3. Conduct financial analyses; prepare reports and make recommendations regarding City-wide
cost recovery, rate structures, bonding, budgeting and other financial matters.
4. Prepare complex contracts, proposals, grant applications and similar documents; prepare
reports and monitor grants and contracts for program compliance.
5. Prepare a variety of fiscal, administrative and management reports; prepare complex
financial forecasting of expenditures and revenues.
6. Analyze long term financing needs, including rate models for Sewer and other funds,
Redevelopment tax increment and growth projections, and bond/debt financing needs.
7. Under general direction, may coordinate bond/debt endeavors.
8. Manage complex projects that cross department boundaries and require City-wide
coordination and communication.
-42-
City of South San Francisco
Senior Financial Analyst
Class Description Page 2
9. Maintain and review complex automated systems that provide budget, financial, and
programmatic and operational information.
10. Represent the city in interdepartmental, regional and professional meetings as required.
11. Assist in the coordination of intradepartmental and departmental budgeting, and revenue with
other City departments and divisions and outside agencies.
12. Take a lead role in overseeing system aspects of the financial system.
13. Interpret Federal, State and City regulations; coordinate their application to City operations.
14. Make presentations regarding the development of the annual budget, current budget
information and revenue projections to the City Council and others.
15. May require performance of complex quantitative and qualitative work, including systems
analysis, evaluation of projects, present value and life cycle cost calculations.
16. Perform related duties as assigned.
Job-related Qualifications
Knowledge of.•
• Principles and practices of public and financial administration.
• Principles, methods and practices of municipal finance.
• Budgeting and benefit and payroll administration.
• Sophisticated research techniques and practices.
• Methods of report preparation and presentation.
• Pertinent State, Federal and local laws and regulations.
• Principles of contract and grant administration.
• Modern office procedures, methods and computer equipment and software.
• Principles of organization and municipal government practices as applied to the analysis and
evaluation of programs, policies and operational needs.
• Principles of supervision, training and performance evaluation.
• Statistics and techniques of complex financial forecasting, data analysis and
numericaUfinancial analysis.
• City policies and procedures.
Ability to:
• Manage and participate in the analysis of a wide variety of complex administration,
operational, financial problems and make effective operational and/or procedural
recommendations.
• Coordinate aCity-wide budgeting process.
• Review complex organizational, administrative and financial problems, and recommend and
implement an effective course of action.
• Perform process improvements through the implementation of enhanced automated systems
solutions which increase organizational efficiency.
• Effectively utilize automated computers and automated systems.
• Maintain confidentiality regarding City-wide policies and changes.
• Interpret policies, guidelines and procedures.
• Develop recommendations and assist in making decisions of considerable impact.
• Work independently with minimal supervision.
-43-
City of South San Francisco
Senior Financial Analyst
Class Description Page 3
• Perform complex mathematical and statistical calculations accurately.
• Perform sophisticated financial and operational analysis to assist decision makers.
• Supervise, train and evaluate assigned staff.
• Evaluate program effectiveness.
• Administer city programs and coordinate work with other divisions, departments and outside
agencies.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of
work.
Skill in:
• Communicating verbally and in writing.
• Proficiency with spreadsheet programs.
• Making clear and through presentations to management and Council.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Four years of increasingly responsible administrative and analytical experience
related to City-wide budgeting, revenue forecasting or payroll functions.
Training: A bachelor's degree from an accredited college or university with major course work
in public administration, business or a related field. A master's degree in business or public
administration is highly desirable, and may be substituted for one year's experience.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, a valid, appropriate California driver's license and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing
and speech to communicate in person, over the telephone, and to make presentations; lift and
carry 35 pound boxes, files, and materials.
Work Environn2ent: Mobility to work in a typical office and/or field setting.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours or off-shift work for meeting
attendance or participation in specific projects or programs.
-44-
City of South San Francisco
Senior Financial Analyst
Class Description Page 4
Approved:
Revised Date:
Former Titles:
Abolished:
Bargaining Unit:
ADA Review:
DOT:
Physical:
Status:
EEOC Category:
Job Code:
July 2008
Mid-management
July 2008
No
Class 3
Classified/Exempt
EF1~EJ2
M
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-45-
City of South San Francisco
Human Resources Department
Safety Inspector III
Class Description
Definition
Under general direction, inspects fire protection systems, construction sites, buildings, uses,
occupancies, and structures to ensure an appropriate level of fire protection and compliance with
applicable state and local regulations, and with nationally recognized fire protection standards;
investigates and reviews a variety of fire-related issues; enforces the fire and building-related
codes and other aspects of the municipal code relating to construction, code enforcement,
building inspection, and weed abatement; conducts complex field inspections for compliance
with fire and life safety standards; investigates complex incidents for cause and origin of fire;
enforces hazmat-related laws and regulations; conducts complex plan reviews; presents
education to the public on fire prevention; acts in a lead role in the absence of the Fire Marshal;
and does related work as assigned.
Distinguishing Characteristics
This is a dual role, specialist-level safety class within the safety inspector series that is focused
on the most complex fire prevention, engineering, and inspection; code enforcement, which also
includes combustible vegetation management; incident investigation by providing technical
expertise related to fire codes and other construction, building, and inspection codes; and
consultation, pre-planning, and pre-inspection. It is distinguished from the lower-level
classification by the significant level of independence in which an incumbent is expected to
effectively operate. Employees at this level receive only occasional instruction or assistance as
new or unusual situations arise, are fully aware of the operating procedures and policies of the
work unit, and provide direction to lower-level inspectors. This class is flexibly staffed and is
normally filled by advancement from the lower class; or when filled from outside the City,
require prior fire inspection experience. Appointments to the higher class require that the
employee perform the full range of duties assigned to the class. This classification may be made
as an assignment and is differentiated from suppression positions by its core responsibilities for
inspection and code enforcement.
Typical and Important Duties
1. Interprets, applies, and ensures compliance with all applicable fire- and building-related
codes, ordinances, and regulations.
2. Investigates code enforcement complaints and violations received from others, including City
departments and divisions, contractors, business owners, property owners, and the public.
3. Investigates emergency incidents and fires for cause and origin; investigates fire hazard
complaints, violations of laws and ordinances, arson fires, and all other fires requiring
-46-
City of South San Francisco
Safety Inspector III
Class Description Page 2
investigation for cause and origin; interviews witnesses and suspects; may search and seize,
as appropriate; participates in the County fire investigation unit and fire prevention officers'
association.
4. Conducts field inspections to ensure compliance with state and local fire codes and
ordinances of businesses, schools, rest homes, residences, multi-family dwellings; hotels,
hospitals, churches, structures, industrial and commercial buildings, general buildings; and
premises to enforce compliance with fire codes and regulations; inspects and tests fire
alarms, sprinkler systems, heat and smoke detection devices, and any other fire protection
and control devices.
5. Reviews plans for storage, uses, occupancies, structures, and buildings for compliance with
fire-related codes and ordinances.
6. Interprets fire codes and other building- and construction-related code requirements for
builders, subcontractors, designers, owners, and the public; resolves disagreements and
problems concerning inspections and code compliance.
7. Signs-off on a variety of fire-related permits and inspections.
8. Issues violation notices and/or administrative citations in the enforcement of ordinances and
codes; exercises powers of arrest in accordance with the Municipal Code and Penal Code
sections.
9. Writes reports, attends, and makes presentations or responds to Planning Commission, City
Council, or other public bodies, as necessary.
10. Reviews and evaluates hazardous materials plans for compliance with national, state, and
local regulations and ordinances.
11. Reviews and evaluates emergency procedures and disaster plans; conducts fire drills.
12. Provides training, including but not limited to training on code enforcement, fire inspection,
and fire investigation.
13. Reviews fire incident report to ensure compliance with state guidelines and procedures.
14. Operates a variety of machines and equipment, such as automobile, camera, measuring tape
and wheel, calculator, investigative and drafting equipment, and computers and related
applications.
1~. Participates or assists in the mitigation of emergency incidents.
16. May act in a lead role in the absence of the Fire Marshal, as assigned.
17. Performs all other duties as assigned.
Job-related Qualifications
Knowledge of.•
• Fire prevention and code enforcement principles, methods, practices, programs, equipment,
and techniques.
• National, state, and local fire prevention codes, ordinances, and standards.
• Principles and techniques of effective customer service.
• Principles, procedures, equipment, techniques, and methods of investigation.
• Inspection and plan check methods and procedures.
• City and departmental polices and procedures.
-47-
City of South San Francisco
Safety Inspector III
Class Descripfion Page 3
• Arrest, search, and seizure methods and laws.
• Fire prevention equipment, such as fire extinguishers, extinguishing/suppression systems,
and alarm systems.
Ability to:
• Perform the most complex fire inspections and code enforcement activities.
• Identify fire hazards to require corrective actions; analyze, interpret, and explain fire
prevention codes and regulations.
• Apply technical knowledge and follow proper inspection techniques.
• Read and interpret building and engineering plans.
• Review plan-check drawings and specifications, recognizing fire safety standards and
deviations from plans.
• Enforce a variety of codes, ordinances, and regulations relating to fire prevention, building,
and housing.
• Investigate fire scenes and other incidents and determine causes and origins of fire.
• Recognize, identify, and preserve evidence.
• Effectively interview witnesses and suspects.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and
convey information, in a manner consistent with job functions.
• Understand and comply with national, state, local, City, departmental, and divisional rules
and regulations.
• Maintain comprehensive records; prepare clear, concise, and complete oral and written
reports.
• Establish and maintain collaborative and cooperative working relationships with those
contacted in the course of work; represent the City, the department, and the division
effectively in contacts with others, including agencies, City departments, and the public.
• Understand, comply, and enforce safety policies, rules, and regulations; properly use safety
equipment; work in a safe manner, following City safety practices and procedures.
• Coordinate combustible vegetation management public education and community outreach
programs.
• Interact with the public in routine and sensitive situations with tact and diplomacy.
• Use initiative and independent judgment within established policy and procedural guidelines.
• Organize own work, set priorities, and meet critical deadlines.
• Take a leadership role in addressing customer service issues.
• Make process improvement changes to streamline procedures.
• Utilize job-related computer applications.
• Utilize gas detector and decibel meter.
• Perform assignments and maintain equipment in a safe manner; understand and enforce
safety policies, rules, and regulations; properly uses safety equipment; actively participates in
City safety programs.
Skill to:
• Accurately taking notes and transcribe own notes.
• Operating a personal computer and associated applications.
-48-
City of South San Francisco
Safety Inspector III
Class Description Page 4
• Entering and retrieving data from a computer with sufficient speed and accuracy sufficient to
perform assigned work.
• For assignment positions, learn and apply job-related knowledge and abilities.
Experience and Training
Any combination of experience and training that would provide the required knowledge., skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience:
• Four years of progressively more responsible fire prevention experience in a comparable
department or state agency and in working with the public in dealing with fire prevention
standards, techniques and systems, and enforcement practices.
• Or one year of progressively more responsible experience as a Safety Inspector II with the
City of South San Francisco performing fire prevention, inspection, and municipal code
enforcement.
• Or this position may be an assignment and some knowledge and training may be gained on
the job. If assigned, two years' experience with the City of South San Francisco's Fire
Department in any classification/assignment below a Fire Captain.
Training:
• An associate's degree from an accredited college in fire engineering, fire safety, or a closely
related field. A bachelor's degree from an accredited college or university with major
coursework in fire engineering, fire safety, fire science, or a related field is highly desirable.
• Certificate of completion of Fire Prevention 3A and 3B certified by the State of California
Board of Fire Services.
• State Fire Marshal Office Fire Prevention Officer III certificate, or equivalent education and
experience.
• Possession of a Fire Investigation I certificate, State Fire Marshal, or equivalent.
• For fire suppression assignments, incumbents must have the following:
• Fire Prevention 1 A
e Fire Prevention 1B
• Fire Prevention 1 C
• Fire Investigation lA
• Fire Investigation 1B
Licenses and Certificates
Possession of the following licenses and certifications must be maintained as a condition of
employment.
• An appropriate valid California driver's license.
• Possession of Section 832 Penal Code, State of California -non-firearm Certification.
• Possession of the following is highly desirable:
^ California Association of Code Enforcement, Code Enforcement Officer certification.
-49-
City of South San Francisco
Safety Inspector III
Class Description Page 5
^ Fire Investigation II certificate, State Fire Marshal.
Special Requirements
Essential duties require the following:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, crawl, twist; climb ladders, stairs, and scaffolding; walk on rooftops;
lift and carry 35 pounds; vision to read a computer screen and printed materials, including maps
and plans; hearing and speech to communicate in person and over the telephone.
Work Environment: Work in standard office environment or field setting; exposure to cold, heat,
noise, outdoors, vibration, confined workspace, chemicals, explosive materials, vibration,
mechanical hazards, electrical hazards, traffic, and work in attics and crawlspaces; walk on
pitched and flat roofs.
Ability to: Travel to different sites and locations; locations; drive safely to different sites and
locations; maintain a safe driving record; maintain a neat and clean appearance; work extended
hours or off-shift work for meeting attendance or participation in specific projects or programs,
and take call during non-business hours.
Approved:
Revised Date: March 2001, November 2002, April 2003
Former Titles: Fire Inspector II
Abolished:
Bargaining Unit: IAFF -This position maybe an assignment, as determined by the Fire Chief.
ADA Review: 2001, 2003
DOT: No
Physical: Class 1
Status: Classified/non-exempt
EEOC Category: EFS~EJ4
Job Code: B 190
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S:\Admin\Class Descriptions\Fire\SI III.doc
-50-
City of South San Francisco
Human Resources Department
Senior Human Resources Analyst
Definition
Under general direction, performs a wide variety of advanced journey-level professional,
administrative, analytical, and coordination duties in support of human resources functions and
programs, including labor relations, recruitment and selection, performance management,
training, staff development, classification, compensation, and benefits management. Oversees
and coordinates assigned administrative processes, procedures and programs.
Distinguishing Characteristics
This position is distinguished from the Human Resources Analyst series in that it exercises
technical and functional supervision over professional and administrative support staff; and
provides advanced journey level professional staff assistance to the Director of Human
Resources. The Senior Human Resources Analyst is distinguished from the Director of Human
Resources in that the latter is a department head responsible for the overall administration of the
City's human resources program and supervises this position.
Typical and Important Duties
1. Provides journey-level staff assistance and coordination in support of human resources
functions and programs.
?. Provides guidance and advice to departments on a variety of human resources issues
including the interpretation and application of Memorandum of Understanding, Personnel
Rules and Regulations, Administrative Instructions, as well as, state and federal employment
laws; respond to questions and provide information on sensitive and confidential matters
3. Participates in the development and implementation of new or revised human resources
programs, systems, procedures and methods of operation.
4. Participates in contract negotiations with represented groups; sits at the bargaining table;
researches options during negotiations; presents options; and assists in strategy development
for management.
5. Oversees and/or manages benefits program, including negotiating health insurances with
carriers, coordinating workers' compensation program and approving settlements according
to guidelines, administering the deferred compensation and retirement health savings plans in
accordance with City policy and IRS regulations, and coordinating the DOT random drug
testing program
6. Serves as liaison with employees, public and private organizations, community groups and
other organizations; provide information and assistance regarding human resources programs
and services; receive and respond to complaints and questions relating to human resources;
review issues and recommend corrective actions as appropriate.
7. Represents Department at meetings and, as necessary, sessions of the Personnel Board; may
participate in City-wide committees such as Safety Committee and Green Committee.
-51-
City of South San Francisco
Senior Human Resources Analyst
Class Description
Page 2
8. Coordinates various employee training programs utilizing consultants and outside trainers;
may develop and conduct training.
9. Participates in the preparation and administration of assigned budgets; may maintain and
monitor appropriate budgeting and expenditure controls.
10. Prepares reports, makes presentations and attends meetings in connection with the above
duties.
11. Performs all other related duties as assigned.
Job-related Qualifications
Knowledge of.•
• Principles, techniques, and laws applicable to a variety of personnel programs practices.
• Research techniques and practices.
• Principles of organizational management and supervision.
• Laws, regulations, municipal codes, ordinances, and resolutions relating to the human
resources function.
• Principles, practices, and concepts of human resources in a public agency setting.
• Standard office administrative practices and procedures, including the use of standard office
equipment.
• Business letter and report writing and the standard format for reports and correspondence.
• Computer applications related to the work, including spreadsheet, word processing, and
database applications.
• Records management principles and practices.
• Basic functions and activities of a City government.
• Techniques for dealing effectively with the public and City staff, in person and over the
telephone.
• Principles of management, supervision, training, and employee development.
Ability to:
• Acquire a thorough knowledge of policies and regulations of the department, City, and other
applicable agencies.
• Provide accurate interpretations of policies and regulations.
• Prepare a variety of reports and analyses; maintain statistical records.
• Communicate effectively in writing, verbally, and with others to assimilate, understand, and
convey information, in a manner consistent with job functions.
• Analyze and interpret a variety of human resources programs, including comprehensive job
requirements.
• Establish and maintain effective working relationships with applicants, employees, City
officials, labor unions and the general public.
• Understand and follow instructions.
• Perform technical, specialized, complex, and difficult analysis requiring the use of
independent judgment.
• Analyze issues and resolve administrative and procedural problems.
• Establish, maintain, and research City and departmental files.
sr_ ~izoos
S:1Admin\Class Descriptions\IIIt\Sr I-IRA.doc
-52-
City of South San Francisco
Senior Human Resources Analyst
Class Description Page 3
• Make oral and written presentations and reports, including drawing conclusions and
formulating recommendations.
• Organize own work, set priorities, and meet critical deadlines; use initiative and independent
judgment within established procedural guidelines; plan and organize responsibilities so that
reports are produced in a timely and accurate manner; exercise independent judgment; and
make sound decisions.
• Maintain confidentiality regarding sensitive information.
• Take a proactive approach to customer service issues.
• Make process improvement changes to streamline procedures.
• Work in a safe manner, following City safety practices and procedures; recognize and report
safety hazards.
• Learn and utilize job-related computer applications.
• Direct the work of others on a project or day-to-day basis; train others in work procedures.
Skill in:
• Preparing and administering job descriptions, announcements, and examinations.
• Analyzing human resource programs and systems.
• Operating related tools and equipment.
• Word processing and database management with speed and accuracy sufficient to perform
assigned work.
• Rapid note taking and accurate transcription of own notes.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Four years of progressively more responsible professional human resources
experience.
Training: A bachelor's degree from an accredited college or university with a major in business
administration, public administration, or a related field.
Substitution: Additional experience, beyond that noted above, in a professional or support
capacity in a human resource office may substitute for the required education on a year-f:or-year
basis.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, an appropriate, valid California driver's license, and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
siz~izoos
S:\.Admin\Class Descripbons\F~R\Sr HRA.doc
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City of South San Francisco
Senior Human Resources Analyst
Class Description
Page 4
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
and maintain sustained posture in a seated or standing position for prolonged periods of time;
vision to read printed materials and a computer screen; hearing and speech to communicate in
person, over the telephone, and to make presentations; lift and carry 35 pound boxes, files, and
materials.
Work Environment: Work in a standard office environment and in the field at times to conduct
recruitment, testing, training, and benefits administration activities.
Ability to: Travel to different sites and locations; locations; drive safely to different sites and
locations; maintain a safe driving record; maintain a neat and clean appearance; work protracted
and irregular hours and evening meetings or off-shift work for meeting attendance or
participation in specific projects or programs; available for evening meetings.
Approved: July 2008
Revised Date:
Former Titles:
Abolished:
Bargaining Unit: Mid-management
ADA Review: 2008
DOT: No
Physical: None
Status: Classified/exempt
EEOC Category:
Job Code: M
ADA Documentation of Essential Duties
1. SDE
2. SDE
3. SAE
4. SAE
5. SAE
6. SDE
7. MME
8. SAE
9. SDE
10. SAE
siz~izoos
S:1Admin\Class Descripfions\HI2\Sr HItA.doc
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City of South San Francisco
Human Resources Department
Director of Parks and Recreation
Class Description
Definition
Under administrative direction, responsible for comprehensively planning, organizing, staffing,
directing, controlling, reviewing and evaluating the activities of the department; and does related
work as assigned.
Distinguishing Characteristics
The single-position executive-level classification serves as a department head and is responsible
for all elements of the City's recreation and community service programs, including direct
supervision of management staff. It is distinguished from the next lower-level manager
classification in that the manager is focused on day-to-day operations and line staff supervision.
This classification exercises wide latitude in decision making having overall responsibility for
departmental operations as it supervises the operations, including budgeting, administering the
departmental risk management program, assisting in coordinating park development, serving as
liaison facilitator of special interest groups and various City departments, and managing a
program of full-time, part-time, and hourly staff in services that include cultural arts, athletics,
outdoor recreation, aquatics, facility operation, playground, community relations, senior citizens,
public information, youth services, and special events; and does related work as required.
Typical and Important Duties
1. Directs and participates in the development and implementation of goals, objectives, policies,
procedures, and priorities.
2. Plans, directs, and coordinates the work programs of recreation and community services
staff.
3. Plans and directs the design and development of new facilities and programs and
improvements to existing facilities and programs.
4. Prepares plans and specifications for the development and use of the new park facilities and
buildings.
5. Prepares and submits reports and recommendations, plus provides technical advice to the
City Manager, City Council, and several Commissions.
6. Coordinates the activities of the department with other City departments, public agencies,
public utilities, the general public, community groups and schools, and other outside agencies
and neighborhood interest groups.
7. Directs the planning and implementation of various service delivery systems; conducts a
variety of analytical and operational studies regarding departmental activities; evaluates
alternatives, makes recommendations; implements procedural, administrative, and/or
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City of South San Francisco
Director of Parks and Recreation
Class Description Page 2
operational changes; identifies and resolves problems and potential problems taking
appropriate action to remedy situations.
8. Responds to the most difficult citizen service and facility use related complaints and requests.
9. Surveys and evaluates the need and develop plans and schedules for long-range recreation
programs.
10. Organizes available resources for acquisition and maintenance, improvement, and repair of
parks and recreation facilities.
11. Directs the establishment and maintenance of files and records of departmental activities.
12. Supervises the collection of recreation-related fees.
13. Supervises the preparation of forecasts of recreation fees and charges, revenue sources, and
expenditures.
14. Prepares, reviews, controls, and analyzes the department's annual operating budget; monitors
expenditures and revenues.
15. Supervises staff by scheduling, assigning and prioritizing work; trains; conducts performance
evaluations; takes or recommends actions regarding hiring, promotion, time off, and
discipline; approves time off; and develops effective recommendations on all employee
actions.
16. Inspects and evaluates recreation facilities and areas recommending appropriate action.
17. Directs the preparation and administration of federal, state, and county grants affecting the
department.
18. Reviews changes in laws, regulations, and guidelines for their effect upon departmental
activities; evaluates the effect of such changes, and recommends and implements changes to
policies and procedures as required for compliance.
19. Works with special interest groups and other City departments and divisions on matters
relating to parks and recreation.
20. Performs related duties and responsibilities as assigned.
Job-related Qualifications
Knowledge of.•
• Principles, practices, and methods used in parks and recreation administration, management,
and program and facility acquisitions and maintenance.
• Recreation, cultural, human services, and social needs of the community.
• Modem theories, techniques, and methods for planning, implementing, and maintaining a
variety of recreation, leisure, and human services activities and programs through community
participation.
• Principles and practices of program administration including budgeting, purchasing,
personnel management, recordkeeping, and reporting procedures.
• Principles of management, supervision, training, and employee development.
• Principles and practices of public administration and human resources as applied to function,
including basic employee..-relations concepts.
• Design elements and concepts for developing and maintaining park and recreation facilities.
Ability to:
• Plan, direct, and coordinate comprehensive park and recreation activities.
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City of South San Francisco
Director of Parks and Recreation
Class Description pate 3
• Understand, design, develop, coordinate, and implement recreation and community services
programs suited to the needs of the community.
• Prepare detailed reports, plans, and specifications and do reliable study and research as
needed.
• Properly interpret and make decisions in accordance with appropriate laws, regulations and
policies.
• Maintain liaison. with various private and public agencies and deal successfully with the
public and other interested groups.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use initiative and independent judgment with established policy and procedural guidelines.
• Supervise, train, and evaluate subordinates.
• Establish and maintain effective working relationships with public groups, agencies, the
media, and others contacted in the course of work.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and
convey information, in a manner consistent with job functions.
• Exercise good judgment, tact, and courtesy.
• Deal effectively with people of various ages and interests.
• Represent the City, the department, or the organizational unit effectively in contacts with
representatives of other agencies, City departments, and the public.
• Establish and maintain cooperative relationships with those contacted in the course of the
work.
• Take a proactive approach to customer service issues.
• Make process improvement changes to streamline procedures.
• Work in a safe manner modeling correct City safety practices and procedures; enforce
adherence to safety policies and procedures; identify, correct, and report safety hazards.
• Maintain confidentiality regarding sensitive information.
Skill in:
• Using a personal computer and associated applications.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Five years of progressively more responsible professional park, recreation , or
community service experience, including at least three years in a supervisory capacity.
Training: A bachelor's degree from an accredited college or university with major coursework in
business administration, public works, recreation, group work, physical education, or a closely
related field.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
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City of South San Francisco
Director of Parks and Recreation
Class Description Page 4
• Possession of, or the ability to obtain, an appropriate, valid California driver's license and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing
and speech to communicate in person, over the telephone, and to make public presentations; lift
and carry 35 pound boxes, files, and materials.
Work Environment: Mobility to work in a typical office and/or field setting.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours and evening meetings or off-
shift work for meeting attendance or participation in specific projects or programs; available for
evening meetings.
Approved: July 2008
Revised Date: August 1997; September 2002; June 2003; May 2004, October 1993
Former Titles: Director of Recreation, and Community Services
Abolished: Director of PR & MS abolished May 2004
Bargaining Unit: Executive Management
ADA Review: 2004
DOT: No
Physical: Class 3
Status: Unclassified/exempt
EEOC Category: EF1/EJ1
Job Code: N175
ADA Documentation of Essential Duties
1. SDE
2. SDE
3. SDE
4. MWE
5. SWE
6. OAE
7. SDE
8. OME
9. MME
10. SDE
11. SDE
12. SDE
13. SDE
14. SDE
15. SDE
16. SDE
17. SDE
18. SDE
19. SDE
s:\admin\class descriptions\pr&ms~supt of rec.doc
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City of South San Francisco
Human Resources Department
Superintendent of Parks and Facilities
Class Description
Definition
Under general direction, the Superintendent of Parks and Facilities manages the activities and
programs of the Parks and Facilities Maintenance divisions; plans, organizes, and reviews the
efficiency of the Parks Maintenance and Building Maintenance functions; and does related work
as required.
Distinguishing Characteristics
This classification is distinguished from other management classifications in the department, as it
has prime responsibility for direction of activities within the parks and facilities maintenance
division, including supervising other mid-management supervisors, confidential employees, and
represented bargaining unit employees.
Typical and Important Duties
1. Directs, plans, organizes, provides supervision of the division's management and clerical staff
for the division.
2. Assists in the development and implementation of Departmental and divisional policies, goals,
and objectives.
3. Coordinates the activities of the division with other City departments, public agencies, public
utilities, and the general public.
4. Prepares, reviews, controls, and analyzes the division's annual operating budget.
5. Conducts a variety of analytical and operational studies regarding divisional activities;
evaluates alternatives, makes recommendations; implements procedural, administrative, and/or
operational changes; identifies and resolves problems and potential problems taking
appropriate action to remedy situations.
6. Represents the division with other City departments, public agencies, public utilities, and the
general public by answering questions and preparing and presenting oral and written reports.
7. Establishes work priorities and programs in construction, maintenance, training, safety, and
general maintenance of public facilities infrastructure, and parks.
8. Supervises assigned staff by scheduling, assigning and prioritizing work; trains; conducts
performance evaluations; takes or recommends actions regarding hiring, promotion, time off,
and discipline; approves time off; and develops effective recommendations on all employee
actions; confers with supervisory and lead staff, and others in scheduling work and assigning
staff.
9. Evaluates employee performance and adherence to codes, safety procedures, memorandums
of understandings, regulations, and applicable laws, as required.
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City of South San Francisco
Superintendent of Parks and Facilities Maintenance
Class Description Page 2
10. Periodically inspects work for completion and compliance with standards, goals, and
objectives.
11. Manages the issuing of requisitions for the purchase of supplies, equipment, and services;
oversees periodic billings and maintenance of files and records.
12. Develops record maintenance systems, procedures, and training necessary for maintaining
effective liaison with other City departments.
13. Reviews changes in laws, regulations, and guidelines for their effect upon divisional activities;
evaluates the effect of such changes, and recommends and implements changes to policies and
procedures as required for compliance.
14. Represents the Department on conunittees and at meetings, as appropriate.
15. Performs related duties and responsibilities as assigned.
Job-related Qualifications
Knowledge of.•
• Principles, methods, and practices of managing municipal parks infrastructure.
• Tools, techniques, equipment, and practices used in building trades and general related
infrastructure.
• Principles and practices of public administration and human resources as applied to function,
including basic employee-relations concepts.
• Principles of management, supervision, training, and employee development.
• Applicable federal, state, and local laws, regulations, and reporting requirements, including
related safety regulations.
• Principles and practices of project management, administrative analysis, and report
preparation.
• Principles and practices of budget development and administration.
• Principles and practices of public administration and human resources as applied to
departmental administration, including basic employee relations concepts.
• Computer applications related to areas of assignment, including word processing; spreadsheet,
presentation, and database applications.
• Standard office practices and procedures, including automated records management.
• Techniques for dealing with the City staff, representatives of other agencies, organizations,
and the public, and resolving problems tactfully and effectively.
Ability to:
• Effectively manage the work of the division.
• Develop and implement improvements to systems, organization, and operations with the
division.
• Plan, supervise, direct, and evaluate the work of divisional staff.
• Read and interpret construction plans, specifications, and related documents; estimate labor
and material costs for projects.
• Acquire a thorough knowledge of Department policies and a working knowledge of applicable
City policies.
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City of South San Francisco
Superintendent of Parks and Facilities Maintenance
Class Description Page 3
• Communicate effectively in writing, orally, and with others to assimilate, understand, and
convey information, in a manner consistent with job functions.
• Represent the City and the department effectively in contacts with representatives of other
agencies, City departments, and the public.
• Establish and maintain cooperative relationships with those contacted in the course of the
work, such as with employees, labor unions, officials, contractors, and the public.
• Apply computer programs related to the work.
• Take a proactive approach to customer service issues.
• Work in a safe manner, modeling correct City safety practices and procedures; coach others
and enforce adherence to safety police and procedures; identify and correct safety hazards.
• Maintain confidentiality regarding sensitive information.
Skill in:
• Using a personal computer and associated applications.
• Driving a variety of vehicles safely.
Experience and Training
Any combination of experience and training that would provide the required knowledge, skills,
and abilities would be qualifying. Atypical way to obtain the knowledge, skills, and abilities
would be:
Experience: Five years of progressively more responsible experience as a supervisor or
superintendent in general municipal maintenance activities or the construction, maintenance,
inspection of public works, including providing direct supervision to others.
Training: Equivalent to graduation from high school and college-level coursework in parks,
building maintenance, public works maintenance, business, or management. A bachelor's degree
from an .accredited college or university in Public Administration or Business Administration is
desired.
Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
• Possession of, or ability to obtain, an appropriate, valid California driver's license and a
satisfactory driving record.
Special Requirements
Essential duties require the following physical skills and work environment:
Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position
for prolonged periods of time; vision to read printed materials and a computer screen; hearing and
speech to communicate in person, over the telephone, and to make public presentations; lift and
carry 35 pound boxes, files, and materials.
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City of South San Francisco
Superintendent of Parks and Facilities Maintenance
Class Description Page 4
Work Eyivironment: Mobility to work in a typical office and/or field setting; exposure to cold,
heat, noise, outdoors, inclement weather, dust, dirt, vibration, chemicals, traffic, traffic hazards,
confining workspace, mechanical hazards, electrical hazards, and explosive hazards.
Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe driving record; work protracted and irregular hours and evening meetings or off-
shift work for meeting attendance or participation in specific projects or programs; available for
evening meetings.
Approved: July 2008
Revised Date: January 2003, June 2003, June 2005, January 2001
Title Change: Deputy Director of Maintenance Services; Superintendent of Public Works;
Superintendent of Facilities and Maintenance
Abolished:
Bargaining Unit: Mid Management
ADA Review: 2001, 2003, 2005
DOT: No
Physical: Class 3
Status: Classified/Non-exempt
EEOC Category EF1~EJ2
Job Code M360
ADA Documentation of Essential Duties
1. SDE
2. SDE
3. SDE
4. SDE
5. SDE
6. SDE
7. SDE
8. SDE
9. SDE
10. MAE
11. SDE
12. MAE
13. MAE
14. SDE
s:lAdmin\Class Descripdons\Public Works\Ivlaint Services\suptparlsfac.doc
-62-