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Home My WebLink About2025.04.22 Library Board Meeting Agenda PacketTuesday, April 22, 2025 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, South San Francisco, CA Library Board Hector Camacho, President Catherine Abalos, Vice President Mary Giusti, Secretary Diane Huddleston, Boardmember Claire Ramsey, Boardmember Regular Meeting Agenda 1 April 22, 2025Library Board Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 4/15/2025 2 April 22, 2025Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS Introduction of new Library staff: Mabel Lee, Management Analyst II, and Rachel Huberman, Librarian I 1. Introduction of new Youth Commissioners Lorraine Yin and Sania Gulati (Adam Elsholz, Assistant Library Director) 2. Library Board Director’s Report3. Communications and Statistics4. Library Announcements5. Library Recruitments Update6. Status of Fiscal Year Budget Requests (Valerie Sommer, Library Director)7. Status of Federal Funding for Institute of Museum and Library Services (IMLS) (Valerie Sommer, Library Director) 8. Discussion of Library Board Slate of Officers 2026 Schedule9. Discussion of Library Board Summer 2025 meeting schedule10. MATTERS FOR CONSIDERATION Motion to approve the minutes from the March 25, 2025 Library Board of Trustees meeting 11. Discussion and Motion to Approve Master Fee Schedule Changes for FY 2025-2612. ITEMS FROM BOARD MEMBERS ADJOURNMENT Next Meeting | Agenda Building13. Page 3 City of South San Francisco Printed on 4/15/2025 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-403 Agenda Date:4/22/2025 Version:1 Item #:1. Introduction of new Library staff: Mabel Lee, Management Analyst II, and Rachel Huberman, Librarian I City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-390 Agenda Date:4/22/2025 Version:1 Item #:2. Introduction of new Youth Commissioners Lorraine Yin and Sania Gulati (Adam Elsholz, Assistant Library Director) City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™5 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-383 Agenda Date:4/22/2025 Version:1 Item #:3. Library Board Director’s Report City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-389 Agenda Date:4/22/2025 Version:1 Item #:4. Communications and Statistics City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™27 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES March 2024 to March 2025 NAME Mar'24 Apr'24 May'24 June'24 July'24 Aug'24 Sep'24 Oct'24 Nov'24 Dec'24 Jan'25 Feb'25 Mar'25 Catherine Abalos P P P P P A P P P C A P P Hector Camacho P P P P A P P P A C A P P Mary Giusti P P P P P P P P P C P P P Diane Huddleston P A P P P P P P P C P A Resigned Claire Ramsey P P P P A A P P P C P P P A = Absent P = Present C = Cancelled ATTACHMENT 1 28 South San Francisco Public Library 13 Month Circulation Statistics March 2024 - March 2025 Location Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Main Library 44,178 44,529 44,103 41,159 42,589 41,611 40,408 39,520 37,354 39,394 39,938 37,236 41,916 Grand Avenue 3,948 3,811 4,152 4,032 4,574 4,043 4,176 4,191 3,956 4,232 4,177 4,122 4,869 Combined Total 48,126 48,340 48,255 45,191 47,163 45,654 44,584 43,711 41,310 43,626 44,115 41,358 46,785 0 10,000 20,000 30,000 40,000 50,000 60,000 Main Library Grand Avenue Combined Total ATTACHMENT 2 29 Total Literacy Services Program Attendance Total Literacy Services Books and Materials Distributed Total Literacy Services Volunteers Total Literacy Services Volunteer Hours Programs How Many Program Sessions Attendance GMCLC Collaborative Projects 1 30 GMCLC-Adult Services 46 227 GMCLC-Youth Services 78 1804 Project Read-Adult Literacy Services 43 82 Project Read-Family Literacy Services & Learning Wheels 19 279 104 LITERACY SERVICES - MARCH 2025 Monthly Statistics 2422 169 21 ATTACHMENT 2 30 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-387 Agenda Date:4/22/2025 Version:1 Item #:5. Library Announcements City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™31 Featured Announcements AAPI Heritage Month South San Francisco Dragon Boat Presentation Saturday, May 10, 1:00 p.m., City Council Chambers Nurse Unseen Encore Screening Saturday, May 17, 11:00 a.m., City Council Chambers Storytime Celebration Saturday, May 24, 10:30 a.m., Youth Library SSFPL Book Club The SSF Public Library Book Club meets in the 2nd floor Community Room on the third Tuesday of each month at 6:00 P.M. The May 2025 Book Club selection is The Wager by David Grann. Please email [email protected] for more information. 32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-386 Agenda Date:4/22/2025 Version:1 Item #:6. Library Recruitments Update City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™33 Library Recruitments Update April 2025 Open Positions 1) Youth Services Program Manager. Previously held by Han-Ching Wong (now the Community Resource Analyst, a shared position with Parks & Rec). New hire is pending. 2) Project Read Program Manager. Previously held by Karla Bourdon. Recruitment is pending. 3) GMCLC Literacy Services Coordinator (Bilingual). Previously held by Xochitl Cervantes, who is now the Literacy Services Coordinator for Adult Services in Project Read, (previously held by Stephanie Torres). The position is open for recruitment. 34 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-381 Agenda Date:4/22/2025 Version:1 Item #:7. Status of Fiscal Year Budget Requests (Valerie Sommer, Library Director) City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™35 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-382 Agenda Date:4/22/2025 Version:1 Item #:8. Status of Federal Funding for Institute of Museum and Library Services (IMLS) (Valerie Sommer, Library Director) City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™36 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-385 Agenda Date:4/22/2025 Version:1 Item #:9. Discussion of Library Board Slate of Officers 2026 Schedule City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™37 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-384 Agenda Date:4/22/2025 Version:1 Item #:10. Discussion of Library Board Summer 2025 meeting schedule City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™38 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-379 Agenda Date:4/22/2025 Version:1 Item #:11. Motion to approve the minutes from the March 25, 2025 Library Board of Trustees meeting City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™39 CALL TO ORDER Hector Camacho called the meeting to order at 6:01 p.m. ROLL CALL Present: Hector Camacho, President Catherine Abalos, Vice President Mary Giusti, Secretary Claire Ramsey, Board member Absent: None Staff Present: Valerie Sommer, Library Director Adam Elsholz, Assistant Library Director, Erika Madriz, Administrative Assistant II. AGENDA REVIEW No changes. PUBLIC COMMENTS Written Comments Submitted: • 0 The following individuals addressed the Library Board: • Olga Perez MATTERS FOR CONSIDERATION 1. Review and approval of Draft Minutes from the February 25, 2025 Library Board of Trustees Meeting Motion – Claire Ramsey /Second – Mary Giusto: To approve Draft Minutes from the February 25, 2025 Library Board of Trustees Meeting, by roll call vote: AYES: Hector Camacho, Catherine Abalos, Mary Giusti, Claire Ramsey ; NAYS: None; ABSENT: None; ABSTAIN: None. MINUTES REGULAR MEETING LIBRARY BOARD OF TRUSTEES CITY OF SOUTH SAN FRANCISCO Tuesday, March 25, 2025 6:00 p.m. Library | Parks and Recreation 901 Civic Campus Way, South San Francisco, CA 94080 40 REGULAR LIBRARY BOARD MEETING 03/25/2025 MINUTES PAGE 2 ITEMS FROM STAFF MEMBERS 2. Introduction of new staff: Grand Library Youth Services Librarian Elizabeth Conway Librarian Elizabeth Conway was introduced to the Library Board. 3. Library Director’s Report. (Valerie Sommer, Library Director) Proclamation for National Library Week will be accepted by Hector Camacho at the April 9, 2025, City Council meeting. Board Member Catharine Abalos gave a shout out to staff for the Black History Month programming and Silent Book Club. 4. Communications and Statistics. The Board members reviewed the Communications and Statistics. 5. Library Recruitments Update (Adam Elsholz, Assistant Library Director) Assistant Library Director Adam Elsholz and Library Director Valerie Sommer reviewed the list of open recruitments with the Board, as well as new hires starting in the coming weeks. 6. Status of Fiscal Year 2025-26 Budget requests (Valerie Sommer, Library Director) Library Director Valerie Sommer discussed the status of the FY 2025-26 budget requests. During the last mid-year budget, the library received back approximately half of the hourly staff that had been reduced due to budget cuts. Currently, the library needs more Library Assistants and Library Clerks to address the growing needs of the busy library and to address safety and security incidents occurring in the new building. To provide a higher level of experienced staff “on desk,” approximately $50,000 was requested to replace 2.0 hourly FTE Library Page positions with 2.0 hourly FTE Library Assistant positions. The growing needs of the library led to a discussion of consideration of an on-site social worker. There is a possibility of budget cuts for the coming fiscal year; a budget update will be included in the April meeting agenda. $10,000 for increased library network costs at LPR have been preliminarily approved by the City Manager. The Library is still in need of a third full-time Children’s Librarian at LPR to meet program attendance and demand and library usage. The request was submitted, but tabled for now. 7. Day in the District Legislative meetings promoting library funding, program, services (Valerie Sommer, Library Director) Library Director Valerie Sommer attended the meeting, along with Peninsula Library System library representatives, with Assemblymember Papan and the aide to Senator Becker. They discussed the need to reinstate at least some of the California Library Services (CLSA) funding - $3.6 million - lost in previous budget cycles as well as maintenance of support for library literacy programs. CLSA funding is focused on resource sharing between libraries and is used to support delivery between libraries and shared e-book collections. 41 REGULAR LIBRARY BOARD MEETING 03/25/2025 MINUTES PAGE 3 8. Federal Funding for Institute of Museum and Library Services (IMLS) (Valerie Sommer, Library Director) Library Director Valerie Sommer spoke about library federal funding in light of the recent Executive Order reducing or eliminating federal funding for the IMLS. State Libraries receive funding through grants to states program (e.g. LSTA). The Board discussed options for extending our reach for funding, such as AmeriCorps volunteers, and grants. 9. Library Announcements The Board members reviewed the announcements. An encore presentation of Nurse Unseen will take place May 17 at 11:00 a.m. at the Council Chambers. SSF Oyster Points Dragon Boats presentation will be held May 10. Staff are currently working on Pride Month programming. 10. Next Meeting | Agenda Building Tuesday, April 22, 2025, 6:00 PM Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way, South San Francisco, CA 94080 ADJOURNMENT Being no further business, Hector Camacho adjourned the Library Board meeting at 7:01 p.m. Submitted by: Approved by: Erika Madriz Hector Camacho Administrative Assistant II Library Board President Approved by the Library Board: / / 42 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-380 Agenda Date:4/22/2025 Version:1 Item #:12. Discussion and Motion to Approve Master Fee Schedule Changes for FY 2025-26 City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™43 3. LIBRARY Damaged and Missing Materials 3.01 AV Materials (contents or item damage)Each Actual Cost Actual Cost NoChange 3.02 CD/DVD Cases, Replacement of Lost or DamEach $2.50 $2.50 NoChange 3.03 Missing Book, DVD, etc. from Set Each Actual Cost Actual Cost NoChange 3.04 Missing CD - from Audio Book Vendors that offer Replacement Each Actual Cost Actual Cost NoChange 3.05 Books & Equipment Each Actual Cost Actual Cost NoChange 3.06 Lost, Replacement Charges - Magazines - See Processing Fee Below Per Day Actual Cost Actual Cost NoChange Lost, Replacement Charges - Processing Fee (Peninsula Library Automated Network Policy) Applies to all Materials 3.07 Catalogued Materials Each $5 $5 NoChange 3.08 Generic Materials Each $2 $2 NoChange Miscellaneous Charges 3.09 PayPal Convenience Fee Pass Through $0.50 $0.50 NoChange Computer Printouts 3.1 L21 Black & White Flat $0.15 $0.15 NoChange 3.11 L21 Color Flat $0.35 $0.35 NoChange 3.12 L22 History Book - SSF Flat $5 $5 NoChange History Room Photographs 3.13 L23 Digital Copies of CD/DVD/USB Per Copy $13 $13 NoChange 3.14 L24 Print Copies Per Item $0.20 $0.20 NoChange Postcards - SSF, 3.5" x 5" 3.15 L25 Black & White Flat $0.50 $0.50 NoChange 3.16 L25 Color Flat $1 $1 NoChange 3.17 L27 Photocopy Per Page $0.20 $0.20 NoChange 3.18 L28 Postcard, ID Flat Set by USPS Set by USPS NoChange Reserve: Out of County Reserve / Inter-Library Loan 44 3.19 L29 SSF residents Flat $7 $7 NoChange 3.2 L29 Non-residents Flat $9 $9 Dollar 3.21 Returned Check, Insufficient Funds Fine $25 $25 NoChange 3.22 L33 USB Drives Flat Actual Cost Actual Cost NoChange 3.23 L34 Field Trip Fee Flat Actual Cost Actual Cost NoChange Credit Card Convenience Fees 3.25 Credit Card Convenience Fees Percentag e 2.20%2.20%NoChange 45 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:25-388 Agenda Date:4/22/2025 Version:1 Item #:13. Next Meeting | Agenda Building Tuesday, May 22, 2025 Library| Parks and Recreation Center 901 Civic Campus Way South San Francisco, CA 94080 Agenda Building: 1)Pending: Library Use Policy Update 2)New Staff Introductions City of South San Francisco Printed on 4/15/2025Page 1 of 1 powered by Legistar™46