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HomeMy WebLinkAbout2024.01.30 Library Board Final PacketTuesday, January 30, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, South San Francisco, CA Library Board Mary Giusti, President Claire Ramsey, Secretary Hector Camacho, Boardmember Diane Huddleston, Boardmember Regular Meeting Agenda 1 January 30, 2024Library Board Regular Meeting Agenda How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 1/24/2024 2 January 30, 2024Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS January 2024 Library Director’s Report1. Communications and Statistics2. Library | Parks and Recreation Center Update3. MATTERS FOR CONSIDERATION Review and Approval of Draft Minutes from the November 28, 2023 Library Board of Trustees meeting 4. ITEMS FROM BOARD MEMBERS Discussion and Motion to Amend the Main Library Group Study and Meeting Room Use Policy 5. Election of 2024 Officers6. Introduction of New Staff a)Philecia Harris, Librarian II, Adult Services b)Bobby Leiva, Librarian II, Youth Services 7. LIBRARY ANNOUNCEMENTS Library Announcements and Upcoming Programs8. NEXT MEETING DATE AND AGENDA BUILDING Agenda building for next meeting: Tuesday, February 27, 2024, 6:00 PM LPR - Collaboration Room #2 Third Floor Library 901 Civic Campus Way South San Francisco, CA 94080 ADJOURNMENT Page 3 City of South San Francisco Printed on 1/24/2024 3 January 30, 2024Library Board Regular Meeting Agenda Page 4 City of South San Francisco Printed on 1/24/2024 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-60 Agenda Date:1/30/2024 Version:1 Item #:1. January 2024 Library Director’s Report City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™5 6 7 8 9 10 11 12 13 14 15 16 17 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-63 Agenda Date:1/30/2024 Version:1 Item #:2. Communications and Statistics City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™18 South San Francisco Public Library 13 Month Circulation Statistics December 2022 - December 2023 Location Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Main Library 32,010 32,763 32,619 29,817 32,897 29,665 34,799 32,889 32,292 33,779 12,547 4,216 4,700 12,323 30,212 33,773 Grand Avenue 3,120 3,473 3,329 3,379 3,386 3,339 3,894 3,892 3,712 6,665 7,480 9,488 9,185 7,455 4,299 4,131 Combined Total 35,130 36,236 35,948 33,196 36,283 33,004 38,693 36,781 36,004 40,444 20,027 13,704 13,885 19,778 34,511 37,904 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 Main Library Grand Avenue Combined Total ATTACHMENT 1 19 Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total Homework Club Program 957 2 Teen Internship Program 57 55.75 Youth Totals 957 57 1014 8 44 CLC Adult Programs # programs # Attended # hours Adult Classes 12 91 24 Creative Center 52010 10 Tutoring 8 84 16 99.94 CLC Programs Total 25 195 50 Collaborations # Attended # hours Childrens Center 29 2 Housing Leadership Council of SMC 92 Families Taking Acction 7 2 Collaboration Total 45 6 Family Programs # of Visits/ Workshops # in person # Online # of Materials # Adults # Children 0-5 # Children > 5 # of Attendees Learning Wheels & FLS - SSF 11 11 0 175 82 62 18 162 Learning Wheels & FLS - San Bruno 2205011 39050 Learning Wheels & FLS - Colma 110444 01115 Learning Wheels and FLS - Daly City 00000 000 My First Years SSF 1102913 12126 My First Years Virtual - SSF/SB/DC 10118 6014 0 Total 16 15 1 299 118 119 30 267 Volunteer Statistics Detail #Volunteers Volunteer Hours Tutors*10 35 Project Read Volunteer (office)12 Trivia volunteers 24 46 Total 35 83 Tutors Learners Continuing 711 New 12 Drop (use - sign) TOTAL Active 813 Adult Programs # of Programs # Book Giveaways # Attended Book Club 175 Tutor Roundtable 14 Total 279 Waiting for Match - Project Read Tutors 4 Learners 5 Total Volunteers Program Total # Volunteers Total Vol Hours PROJECT READ Community Learning Center Volunteers # of ADULT Vol # of total hrs (adult) # of MINOR Vol # of total hrs (minor) 20 Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total Homework Club Program 773 2 Teen Internship Program 80 33.33 Youth Totals 773 80 853 7 51.95 CLC Adult Programs # programs # Attended # hours Adult Classes 9 65 20.5 Creative Center 51310 9 Tutoring 4178 85 Open Computer Lab 244 CLC Programs Total 20 99 42.5 Collaborations # Attended # hours Bay Ed Fund 14 4 Housing Leadership Council of San Mateo County 15 2 Families Taking Acction 45 1.5 Spruce Elementary 7 4 Collaboration Total 81 11.5 Family Programs # of Visits/ Workshops # in person # Online # of Materials # Adults # Children 0-5 # Children > 5 # of Attendees Learning Wheels & FLS - SSF 8 8 0 605 383 346 77 806 Learning Wheels & FLS - San Bruno 00000 000 Learning Wheels & FLS - Colma 110514 01721 Learning Wheels and FLS - Daly City 00000 000 My First Years SSF 1104213 12025 My First Years Virtual - SSF/SB/DC 00000 000 0 Total 10 10 0 698 400 358 94 852 Volunteer Statistics Detail #Volunteers Volunteer Hours Tutors*11 45.5 Project Read Volunteer (office)1 3.5 Trivia volunteers 61 269 Total 73 318 Tutors Learners Continuing 815 New 34 Drop (use - sign) TOTAL Active 11 19 Adult Programs # of Programs # Book Giveaways # Attended Book Club 0 Tutor Roundtable 0 Total 000 Project Read Volunteer Statistics -- Volunteer Hours 318 Waiting for Match - Project Read Tutors 4 Learners 5 Total Volunteers Program Total # Volunteers Total Vol Hours PROJECT READ Community Learning Center Volunteers # of ADULT Vol # of total hrs (adult) # of MINOR Vol # of total hrs (minor) 21 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES November 2022 to November 2023 NAME Nov'22 Dec'22 Jan'23 Feb'23 Mar'23 Apr'23 May'23 June'23 July'23 Aug'23 Sep'23 Oct'23 Nov'23 Hector Camacho PCPPCPPPCPPAP Liru Chin PCPPCAPPCPAAP Mary Giusti PCPPCPPPCPPPP Diane Huddleston P C P P C P P P C PPPP Claire Ramsey ACPPCPPPCPPPP A = Absent P = Present C = Cancelled 22 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-65 Agenda Date:1/30/2024 Version:1 Item #:3. Library | Parks and Recreation Center Update City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™23 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-64 Agenda Date:1/30/2024 Version:1 Item #:4. Review and Approval of Draft Minutes from the November 28, 2023 Library Board of Trustees meeting City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™24 South San Francisco Public Library Board of Trustees Meeting Minutes November 28, 2023 Main Library CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Main Library 2nd Floor Community Room in the Library I Parks and Recreation Center. ROLL CALL Library Trustees present: Hector Camacho, Liru Chin, Mary Giusti, Diane Huddleston and Claire Ramsey. Library Staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director. Guest: Catherine Abalos. AGENDA REVIEW No changes. PUBLIC COMMENTS No public comments. ITEMS FROM STAFF MEMBERS 1. November 2023 Library Director’s Report In response to a positive comment about the Baby Sign Language (BSL) program, Director Sommer noted that this is the second BSL series. Comments regarding the Director’s Report summary of opening day were moved to Item #3, below. 2. Communications and Statistics 3. Library | Parks and Recreation Center Update The Library has continued to be busy after the extremely well-attended grand opening. We had a lot of people signing up for library cards on opening day. Circulation statistics for the full months of November and December will be included in the January Library Board meeting packet. Looking at the shelves, which were packed before opening day and quite roomy now, we know that our circulation is strong, especially in the Youth Library. Director Sommer noted many of the popular programs and events that took place on opening day, most notably the Immersive Blood Vessel Exhibit from the Mission Science Workshop, Slime in the Makerspace, Amgen blood typing program in the Makerspace, the Mayor’s story time, the outdoor concert and more. Board member Chin noted CERT was on site on opening day to help with directions and crowds and received great feedback on the new building. A question was asked about whether people pay attention to the Short Term Parking sign. Director Sommer and Assistant Director Elsholz did not believe so on a consistent basis, nor are the set-asides for low emission vehicles being totally observed. Tickets are not being issued at this time. Director Sommer observed that there are available parking spaces throughout the day and patrons picking up reserves are selecting slower times. Board member Huddleston said that 2 PM is usually a good time for parking. She asked if we are closing early for the CC 25 South San Francisco Public Library Board of Trustees Page 2 Meeting Minutes – November 28, 2023 Reorganization due to anticipated large numbers of attendees; Director Sommer said we will be open and helping with self-guided tours before the meeting. Several suggestions covered additional parking in the area, such as the County Building on Mission Road and the apartment building at El Camino/Chestnut with the large parking sign (although availability/access is not confirmed). With the increase in Library visitors and usage, and the growing usage of the Library from families and individuals visiting the playground, taking classes, attending programs and events, and “hanging out” in the building, Sommer and Elsholz identified two “wish list” items for upcoming budget discussions: extending Sunday open hours from 2 PM – 5 PM to at least 12 PM – 5 PM and extending Thursday open hours from 12 PM – 8 PM to 10 AM – 8 PM. This would be more aligned with P & R and building hours and would better meet patron expectations to access the library during more hours when the building is open. This would be a budget request; Board member Camacho inquired about data supporting this request to present to Council. Sommer and Elsholz spoke to the extension of Sunday hours, which in past surveys showed that circulation and usage per hour during the Sunday schedule was the highest during the week. We will provide circulation and “gate count” statistics. The counters are on the security gates at the entrance of the second and third floor libraries. Although they double count folks entering on both floors, it counts groups entering together, such as families, as “one,” so it may be close to evening out. There was also mention of survey our patrons/the community on schedule changes. The Board agreed that the “biggest bang for our buck would be Sundays.” Board member Ramsey asked about usage of the study/meeting rooms. Assistant Director Elsholz relayed that the rooms are now reservable online; when not reserved, it is first-come. A/V is still not available in the rooms; they are being used by teens, patrons needed a quiet place for a meeting, working, interviews, etc. Director Sommer pointed out that the far right panel of the donor wall now lists upcoming events and meetings. Previously, for the first few weeks after opening, donors of less than $1,000 were listed on that panel. 4. Recruitment Update Many new p/t hourly staff members have been hired to provide library and customer services on all three floors of the new building. New staff is training on joint programs and services of Library and Parks and Recreation. Turnover, sick calls, college exams and class conflicts affect daily staffing levels. There is a shared Management Analyst position pending; that person will supervise lobby staff and joint promotion in the building. The Library currently has five f/t openings due to staff moving from the area, accepting opportunities in other local libraries; and promotions within the City and Library:  Librarian, Adult Services – offer has been made  Librarian, Youth Services – offer has been made  Librarian, Youth Services- interviews will be scheduled  Library Assistant II – new staff member on boarding is scheduled  Administrative Assistant II – interviews will be scheduled 26 South San Francisco Public Library Board of Trustees Page 3 Meeting Minutes – November 28, 2023 MATTERS FOR CONSIDERATION Review and Approval of Draft Minutes from the October24, 2023 Library Board Meeting Motion to approve the minutes as presented from the October 24, 2023 meeting was made by Board Member Diane Huddleston, and seconded by Board Member Liru Chin. All members were in favor. ITEMS FROM BOARD MEMBERS Discussion and Motion to Approve the 2024 Holiday Schedule After a comment by Board Member Ramsey that this is the same listing as usual, with Board Member Huddleston acknowledging that Juneteenth has been added, a Motion to approve the 2024 Holiday Schedule was made by Library Board Member Diane Huddleston, and seconded by Board Member Liru Chin. All members were in favor. LIBRARY ANNOUNCEMENTS The Library Board of Trustees reviewed the Library Announcements. Board Member Chin announced she will be leaving the Library Board due to personal commitments but would remain active in any role we need her in. She expressed appreciation for the Board and the Library and is grateful to have served. She will inform City Council that this will be her last meeting. NEXT MEETING DATE AND AGENDA BUILDING Agenda Building: Election of Officers 2024; Recruitment Update The next meeting of the Library Board of Trustees will be held on Tuesday, January 24, 2024 at 6:00 PM in the Library | Parks and Recreation Center Community Room ADJOURNMENT There being no further business President Mary Giusti adjourned the Library Board of Trustees meeting at 6:37 P.M. Respectfully Submitted: Claire Ramsey, Library Board of Trustees Secretary Valerie Sommer, Library Director 27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-66 Agenda Date:1/30/2024 Version:1 Item #:5. Discussion and Motion to Amend the Main Library Group Study and Meeting Room Use Policy City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™28 SOUTH SAN FRANCISCO PUBLIC LIBRARY MAIN LIBRARY GROUP STUDY AND MEETING ROOM USE POLICY DRAFT REVISION for January 30, 2024 meeting It is the goal of the Library Board of Trustees and staff of South San Francisco Public Library for all visitors to enjoy an accessible, positive, and safe experience when using the library. This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. The South San Francisco Public Library provides two group study rooms reserved for tTeens on the second floor, two group study rooms reserved for children and accompanying adult(s) on the second floor, two group study/meeting rooms on the third floor and two tutoring rooms on the third floor library reserved for Library Literacy Services. All rooms have wireless internet access. Room usage is free. The second floorsecond-floor study rooms can each accommodate 6 persons. These rooms are located in the Youth Library. The teen study rooms are reserved for ages 12 – 17. The children’s study rooms are reserved for ages 17 and under; adults reserving these spaces must be accompanied by a child or teen; the The third floor study/meeting rooms can each accommodate 10 persons; the Library Literacy Services tutoring rooms can each accommodate 4 persons. The rooms may be used by individuals when not booked for larger groups. Registered Library Literacy Services participants may reserve the tutoring rooms via Project Read staff. Library and City services and programs have priority for use of the rooms. The Library reserves the right to modify or cancel reservations based on the operational needs of the Library and the City. Group study/meeting rooms can be reserved for a maximum of two hours, two times per week per group. Bookings are accepted up to 30 days in advance. Groups more than 15 minutes late may lose their reservation if other people are waiting to use the room. RESERVATIONS: Via library staff on each floor or telephone (650) 829-3860 or online via www.ssf.net/rec-catalog . USING THE GROUP STUDY OR MEETING ROOMS:  The rooms must be occupied continuously during the scheduled booking  Groups must adhere to the maximum occupancy numbers as noted above  A group using a room may stay beyond their reservation until another group arrives to use the room 29  Staff have the authority to make accommodations regarding use of the rooms, groups staying longer than the maximum time, and when to vacate for the next group  Equitable use of library facilities are prioritized; no one group may monopolize reservation of rooms on an ongoing basis  No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised  Light refreshments are allowed; drinks must be in closed containers; each group is responsible for keeping the space clean and throwing garbage out in the library’s trash receptacles  All participants must exit the room 15 minutes prior to the library’s closing RESPONSIBILITY:  Each group is responsible for leaving the room in a clean and orderly condition. Users must pay the cost of repair for any damage. The Library is not responsible for materials or equipment left in the room by users. PUBLIC HEALTH ORDERS: Public health orders from the San Mateo County Health Department must be complied with and local City and Library requirements and procedures must be followed. PROHIBITIONS: The name, address, and phone number of the South San Francisco Public Library MAY NOT be used as the official address or headquarters of any group using the auditorium. The use of the group study or meeting rooms shall not be publicized in such a way as to imply library sponsorship of the group's activities. Smoking, vaping, and alcohol are not allowed in the Library and on Library property. Open flames are not allowed in the Library and on Library property. All participants must comply with the Library Use Policy, as posted and available on the Library’s website. Granting permission to use the rooms does not constitute an endorsement of the users and/or their beliefs by the Library staff, Library Board of Trustees or the City of SSF. Approved by the Library Board of Trustees: October 24, 2023 Amended by the Library Board of Trustees: 30 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-67 Agenda Date:1/30/2024 Version:1 Item #:6. Election of 2024 Officers City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™31 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-68 Agenda Date:1/30/2024 Version:1 Item #:7. Introduction of New Staff a)Philecia Harris, Librarian II, Adult Services b)Bobby Leiva, Librarian II, Youth Services City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-69 Agenda Date:1/30/2024 Version:1 Item #:8. Library Announcements and Upcoming Programs a)The SSF Public Library Book Club meets in the 2nd floor Community Room on the third Tuesday of each month at 6:00 PM. Please note that the February meeting will be held in the Adult Collaboration Room #1 while the Vote Center is set up. The February 2024 Book Club selection is The Fraud by Zadie Smith. Please email [email protected] <mailto:[email protected]> for more information. b)Asian Art Museum presents Lunar New Year: Year of the Dragon. Virtual via ZOOM - Thursday, February 15, 2:00pm. Lanterns and couplets, dragons and oranges, red envelopes and housecleaning: learn about the fascinating and colorful traditions and symbolism that accompany the celebration of the Lunar New Year in various Asian cultures. c)Celebrate Black History Month with The Kalimba King: Listen, Learn and Play the Kalimba (African Thumb Piano). Saturday, February 17- 12:00pm at LPR; 2:00pm at Grand Library. d)SMCo Elections Early Vote Center: February 5 through March 5 in the Community Room. e)Holiday closure: The Library will be closed for Presidents’ Day on Sunday, February 18 and Monday, February 19. City of South San Francisco Printed on 1/24/2024Page 1 of 1 powered by Legistar™33