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Home My WebLink About2024.05.28 Library Board PacketTuesday, May 28, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, South San Francisco, CA Library Board Claire Ramsey, President Hector Camacho, Vice President Diane Huddleston, Secretary Catherine Abalos, Boardmember Mary Giusti, Boardmember Regular Meeting Agenda 1 May 28, 2024Library Board Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 5/22/2024 2 May 28, 2024Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS Review and Approval of Draft Minutes from the April 23, 2024 Library Board of Trustees Meeting 1. Library Director’s Report - May 20242. Communications and Statistics3. Library Staffing Update & Introduction of New Staff4. Fiscal Year 2024-25 Library Budget Update5. Summer Learning Challenge (Han-Ching Wong)6. MATTERS FOR CONSIDERATION Motion to cancel the regular meeting of June 25, 2024 and hold a special meeting on June 18, 2024 7. ITEMS FROM BOARD MEMBERS LIBRARY ANNOUNCEMENTS Page 3 City of South San Francisco Printed on 5/22/2024 3 May 28, 2024Library Board Regular Meeting Agenda Library Featured Announcements - June 2024 Pride Thursday, June 6, 6:00 PM French Movie Night: Close Saturday, June 15, 11:00 AM Drag Story Hour with Baylee Van Saturday, June 15, 1:30 PM Pride Tie Dye Saturday, June 15, 2:00 PM Pride Movie: Rafiki Thursday, June 20, 2:00 PM Asian Art Museum presents Expressions of Gender Monday, June 24, 6:00 PM Author Talk: All Pride, No Ego by Jim Fielding Juneteenth Saturday, June 22, 12:00 PM Juneteenth with Buffalo Soldier Reenactors Saturday, June 22, 2:00 PM Unique Derique ** All Libraries will be closed on Wednesday, June 19th in observance of Juneteenth. ** 8. NEXT MEETING DATE Tuesday, June 25, 2024, 6:00 PM Library | Parks & Recreation Center Community Room, 2nd Floor 901 Civic Campus Way South San Francisco ADJOURNMENT Page 4 City of South San Francisco Printed on 5/22/2024 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-541 Agenda Date:5/28/2024 Version:1 Item #:1. Review and Approval of Draft Minutes from the April 23, 2024 Library Board of Trustees Meeting City of South San Francisco Printed on 5/21/2024Page 1 of 1 powered by Legistar™5 South San Francisco Public Library Board of Trustees Unapproved Minutes April 23, 2024 Library I Parks and Recreation Center CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Main Library ROLL CALL Library Trustees present: Catherine Abalos, Hector Camacho, Mary Giusti and Claire Ramsey. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director and Anita Palafox, Administrative Assistant II. AGENDA REVIEW No changes PUBLIC COMMENTS None ITEMS FROM STAFF MEMBERS Library Director’s Report - March 2024 The Board reviewed the Director’s Report. Asked for an update on the Kate Zernike event. The Board members continue to enjoy the pictures in the report, it gives more description of programs. Communications and Statistics The Board members reviewed the Communications and Statistics. They noted the increase in the usage numbers. MATTERS FOR CONSIDERATION Review and Approval of Draft Minutes from the March 26, 2024, Library Board Meeting Motion to approve the minutes as presented from the February 27, 2024, meeting was made by Board Member Mary Giusti, and seconded by Vice President Hector Camacho. All members were in favor. Library Board Update to City Council The City Council has requested a presentation of various City Boards and Commissions to give an update on goals, interests, progress, etc. President Claire Ramsey will give a presentation of the Library Board of Trustees to City Council with Library Director Valerie Sommer. Will plan on presenting at a future meeting. Fiscal Year 2024-2025 Library Budget Discussion City Council has asked City Departments for a 5-10% discretionary reduction in the upcoming fiscal year. Library Director Valerie Sommer and Assistant Library Director Adam Elsholz worked on a plan with a little over 5% in reductions from personnel and supplies. 6 South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes – April 23, 2024 Fiscal Year 2024-2025 Budget Narrative The Board reviewed the Library’s Budget Narrative. ITEMS FROM BOARD MEMBERS None LIBRARY ANNOUNCEMENTS The Board reviewed Announcements. NEXT MEETING DATE AND AGENDA BUILDING Next Meeting: Tuesday, May 28, 2024, 6:00 PM Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way, South San Francisco, CA 94080 Agenda Building Master Fee Schedule Changes, if applicable 2024-2025 Library Budget Discussion, continued Introduction of New Staff Summer Learning Challenge ADJOURNMENT There being no further business, the meeting was adjourned at 6:43 P.M. Respectfully Submitted: Claire Ramsey, Library Board of Trustees, President Valerie Sommer, Library Director 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-539 Agenda Date:5/28/2024 Version:1 Item #:2. Library Director’s Report - May 2024 City of South San Francisco Printed on 5/21/2024Page 1 of 1 powered by Legistar™8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-538 Agenda Date:5/28/2024 Version:1 Item #:3. Communications and Statistics City of South San Francisco Printed on 5/21/2024Page 1 of 1 powered by Legistar™25 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES April 2023 to April 2024 NAME Apr'23 May'23 June'23 July'23 Aug'23 Sep'23 Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24 Apr'24 Catherine Abalos P P P Hector Camacho P P P C P P A P C P P P P Mary Giusti P P P C P P P P C P P P P Diane Huddleston P P P C P P P P C P A P A Claire Ramsey P P P C P P P P C P P P P A = Absent P = Present C = Cancelled 26 South San Francisco Public Library 13 Month Circulation Statistics February 2023 - February 2024 Location Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 Main Library 32,889 32,292 33,779 12,547 4,216 4,700 12,323 30,212 33,773 43,944 38,786 44,178 44,529 Grand Avenue 3,892 3,712 6,665 7,480 9,488 9,185 7,455 4,299 4,131 4,055 3,697 3,948 3,811 Combined Total 36,781 36,004 40,444 20,027 13,704 13,885 19,778 34,511 37,904 47,999 42,483 48,126 48,340 0 10,000 20,000 30,000 40,000 50,000 60,000 Main Library Grand Avenue Combined Total ATTACHMENT 1 27 Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total Homework Club Program 3 Teen Work Experience Program 11.5 Youth Totals 0 0 0 6 70.3 CLC Adult Programs # programs # Attended # hours Adult Classes 15 179 30 Total Volunteers Program Creative Center 1 1 2 9 Tutoring 0 0 0 82 Open Computer Lab 4 6 8 CLC Programs Total 20 186 40 Collaborations # Attended # hours Families Taking Acction 43 2 Immigration Institute of the Bay Area 10 2 Collaboration Total 53 4 Family Programs # of Visits/ Workshops # in person # Online # of Materials # Adults # Children 0-5 # Children > 5 # of Attendees Learning Wheels & FLS - SSF 11 11 0 289 79 76 10 165 Learning Wheels & FLS - San Bruno 5 5 0 862 732 217 439 1388 Learning Wheels & FLS - Colma 5 5 0 57 34 29 22 85 Learning Wheels and FLS - Daly City 1 1 0 249 153 85 57 295 My First Years SSF 0 0 0 0 0 0 0 0 My First Years Virtual - SSF/SB/DC 0 0 0 0 0 0 0 0 Total 22 22 0 1457 998 407 528 1933 Volunteer Statistics Detail # Volunteers Volunteer Hours Tutors*13 72.5 72.5 Project Read Volunteer (office)*1 Trivia volunteers Total 14 72.5 *Same volunteer for Trivia Tutors Learners Waiting for Match Continuing 13 21 Tutors 5 New 0 10 Learners 15 Drop (use - sign) TOTAL Active 13 31 Adult Programs # of Programs # Book Giveaways # Attended Book Club 1 9 3 Tutor Roundtable 0 0 Total 1 9 3 Total hrs (minor) Volunteer Hours Community Learning Center Volunteers # of ADULT Vol Total hrs (adult) # of MINOR Vol Project Read Volunteer Statistics Total # Volunteers Total Vol Hours PROJECT READ 28 1 May 16, 2024 TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Christina DiCaro, CLA Lobbyist RE: News From The Capitol – May Revision: Cut List Governor’s May Revision “Cut List” – Harmful reductions to Lunch at the Library and California Library Services Act proposed Last Friday when the Governor issued his May Revision of the 2024-25 State Budget, legislators and lobbyists felt that the Revision document was somewhat incomplete and wondered if there was more to come. The Governor’s Director of Finance then announced that there would be a supplemental cut list issued that would highlight hundreds of additional proposed reductions to wide-ranging programs in the Budget, spanning all state agencies and departments, including the State Library. As you will recall from my report to the field on Friday, the Governor is attempting to tackle a projected remaining deficit of $27.6 billion and has suggested a package of reductions totaling $15.2 billion for 2024-25. Contained on the “cut list” are several very concerning, proposed reductions to public library programs:  A proposal to essentially zero out the Lunch at the Library program by reducing the ongoing funding by $5.5 million.  A proposal to cut the California Library Services Act by 50%. (A $1.8 million reduction.)  A proposal to take $4.4 million that is remaining in the library infrastructure grant program and use it to balance the State Budget. (You may recall that the Governor’s January Budget wanted to take $131 million in unused/unencumbered library infrastructure grants from the State Library to balance the budget. However, the Governor’s Department of Finance later learned that most of that grant money had been pledged to library projects and checks had already been issued. Thus, the DOF is scaling back their estimate, noting that now only $4.4 million remains in the unspent account.)  A proposal to cut $40 million of the remaining $59 million in the Dolly Parton Imagination Library program. CLA has submitted a letter to the Assembly and Senate Budget Subcommittees indicating that the Association is strongly opposed to the Governor’s proposed May Revision cuts for the Lunch at the Library and the California Library Services Act. CLA 29 2 is respectfully requesting that the Budget subcommittees reject the Governor’s reductions for these two issues, as they will dismantle the programs. CLA notes that instead of balancing the Budget on the backs of low-income children and teens seeking a summer meal at the library, or significantly hampering the ability of the regional systems to provide valuable subscriptions like LINK+ and other essential community resources, the legislature and the Governor should draw down the State Reserves in an amount sufficient to save these and other critical services. CLA encourages the Systems, individual libraries, and Friends groups to take a minute today to write the two Chairs of the Budget Subcommittees that have purview over these issues and note how these cuts will affect library programs in your area. Their contact information is listed below. Also, if you are represented by any of the Senators or Assemblymembers on the list below, it is essential that you reach out to them, as it is important for legislators to hear directly from their constituents. While the legislature has until June 15th to send a balanced Budget to the Governor, the negotiation process moves fast during this time of year. Budget subcommittees have begun examining the Governor’s May Revision and will debate the merits of adopting or rejecting the Governor’s proposals. The subcommittees may close out their recommendations by the end of next week, so it is important to act now. Thank you in advance for your help. Letters may be addressed to: The Honorable John Laird, Chair Senate Budget Subcommittee #1 on Education Finance 1021 O Street, Suite 8720 Sacramento, CA 95814 RE: Governor’s May Revision – STATE LIBRARY: OPPOSED TO CUTS TO CALIFORNIA LIBRARY SERVICES ACT AND LUNCH AT THE LIBRARY Dear Senator Laird, [email this Senator Laird letter to [email protected] (Senate Budget Subcommittee consultant) and please cc: [email protected] (Chief of Staff to Senator Laird)] If you would prefer to call Senator Laird’s Capitol office, the number is: (916) 651-4017. Tell the staff who answers the phone that you are calling to leave a message for Senator Laird in his capacity as Chair of Budget Sub 1. Please ask them to give a message to Richard Stapler indicating that you oppose the Governor’s May Revision cuts to CSLA and Lunch at the Library. Be prepared to identify yourself, your library or System, etc. If you are represented by Senator Laird, please note that fact at the beginning of your call. 30 3 And – The Honorable David Alvarez, Chair Assembly Budget Subcommittee #3 on Education Finance 1021 O Street, Suite 5320 Sacramento, CA 95814 RE: Governor’s May Revision – STATE LIBRARY: OPPOSED TO CUTS TO CALIFORNIA LIBRARY SERVICES ACT AND LUNCH AT THE LIBRARY Dear Assemblymember Alvarez, [email Mr. Alvarez’s letter to [email protected] (Assembly Budget Subcommittee consultant) and please cc: [email protected] (Chief of Staff to Assemblymember Alvarez)] If you would prefer to call, here is the number for Chair Alvarez’s office: (916) 319-2080. You can use the same format as is mentioned above for Senator Laird. Indicate that you want to leave a message for David Takashima to pass on to Chair Alvarez. Additional key legislators: Assembly Budget Subcommittee No. 3 on Education Finance Assemblymember David Alvarez (D-San Diego), Chair Assemblymember Megan Dahle (R-Bieber) Assemblymember Mike Fong (D-Alhambra) Assemblymember Kevin McCarty (D-Sacramento) Assemblymember Al Muratsuchi (D-Torrance) Assemblymember Greg Wallis (R-Palm Springs) Senate Budget Subcommittee No. 1 on Education Finance Senator John Laird (D-Santa Cruz), Chair Senator Dave Cortese (D-San Jose) Senator Scott Wilk (R-Santa Clarita) Additional Key Leaders Assemblymember Jesse Gabriel (D-San Fernando Valley), Assembly Budget Committee Chair Assemblymember Vince Fong (R-Bakersfield), Assembly Budget Committee Vice Chair 31 4 Senator Scott Wiener (D-San Francisco), Senate Budget Committee Chair Senator Roger Niello (R-Fair Oaks), Senate Budget Committee Vice Chair Speaker of the California State Assembly, Robert Rivas (D-Hollister) Senate President pro Tem Mike McGuire (D-Geyserville) Assembly Republican Leader, James Gallagher (R-Nicolaus) Senate Republican Leader, Brian Jones (R-Santee) Senate President pro Tem-Emeritus, Toni Atkins (D-San Diego) Recipient of the 2024 CLA President’s Award 32 California Library Services Act (CLSA) Funding The California Library Services Act is defined in Title 5 of the California Code of Regulations, sections 20100 – 20265. The distribution and oversight of the funds is done by the California Library Services Board. Nine library cooperatives throughout the state were formed as part of the California Library Services Act to support resource sharing. Only cooperatives can receive CLSA funds – an individual library may not directly receive them. Beginning in FY 2011/12, funding for CLSA began to shrink, with the loss of a central System Reference and reimbursement for Transaction Based Reimbursement (TBR). In FY 2011/12, there was no funding for CLSA, and much hard work was done by several stakeholders and the CLA Lobbyists to restore funding, with the annual total amount of CLSA funds to be shared among systems was approximately $3,630,000 annually. In FY 2020/21, due to the pandemic, the amount was reduced by 50%, to $1,880,000 to be shared among all the nine cooperative systems. In FY 2021/22, the governor’s preliminary budget included the 50% reduction of $1,880,000, and with significant advocacy, it was restored to $3,630,000. Fast Fact of CLSA funds Per California Law, the funds must be used to support resource sharing between 3 or more libraries. Library cannot use the funds for their individual needs. The highest uses of CLSA funds include:  Support delivery service between libraries to share over 5 million items annually, at 18 cents per item. None of these funds support collection purchases, and the funding ensures that materials reach rural and isolated populations.  Purchase shared eCollections (eBooks, eMagazines) which are used nearly 2 million times annually.  Support Link+ sharing of physical materials statewide of over 2 million items. Providing funding to support the sharing of physical materials ensures that people without access to the internet can remain engaged and informed. Quotes from individual libraries: “We could not afford these resources with the CLSA funds.” Libraries are Accountable for their Use of CLSA Funds Although the law provides a framework for allowable expenses, it is up to each of the nine cooperative systems to determine the best way to allocate their funds. No two systems allocate them exactly the same. Each cooperative must submit an annual budget and expenditure report, which is reviewed and approved by the California Library Service Board. 33 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-540 Agenda Date:5/28/2024 Version:1 Item #:4. Library Staffing Update & Introduction of New Staff City of South San Francisco Printed on 5/21/2024Page 1 of 1 powered by Legistar™34 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-542 Agenda Date:5/28/2024 Version:1 Item #:5. Fiscal Year 2024-25 Library Budget Update City of South San Francisco Printed on 5/21/2024Page 1 of 1 powered by Legistar™35 36 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-543 Agenda Date:5/28/2024 Version:1 Item #:6. Summer Learning Challenge (Han-Ching Wong) City of South San Francisco Printed on 5/21/2024Page 1 of 1 powered by Legistar™37 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-554 Agenda Date:5/28/2024 Version:1 Item #:7. Motion to cancel the regular meeting of June 25, 2024 and hold a special meeting on June 18, 2024 City of South San Francisco Printed on 5/22/2024Page 1 of 1 powered by Legistar™38 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-544 Agenda Date:5/28/2024 Version:1 Item #:8. Library Featured Announcements - June 2024 Pride Thursday, June 6, 6:00 PM French Movie Night: Close Saturday, June 15, 11:00 AM Drag Story Hour with Baylee Van Saturday, June 15, 1:30 PM Pride Tie Dye Saturday, June 15, 2:00 PM Pride Movie: Rafiki Thursday, June 20, 2:00 PM Asian Art Museum presents Expressions of Gender Monday, June 24, 6:00 PM Author Talk: All Pride, No Ego by Jim Fielding Juneteenth Saturday, June 22, 12:00 PM Juneteenth with Buffalo Soldier Reenactors Saturday, June 22, 2:00 PM Unique Derique ** All Libraries will be closed on Wednesday, June 19th in observance of Juneteenth. ** City of South San Francisco Printed on 5/21/2024Page 1 of 1 powered by Legistar™39 Library Featured Announcements – June 2024 Pride Thursday, June 6, 6:00 PM French Movie Night: Close Come watch the Belgian film , Close (2022, PG-13), about the close friendship between two young boys and the tragic results of peer pressure and homophobia, in the original French with English subtitles. Saturday, June 15, 11:00 AM Drag Story Hour with Baylee Van Celebrate reading and Pride Month through the glamorous art of drag! Saturday, June 15, 1:30 PM Pride Tie Dye Come celebrate Pride at the library! Show your pride and customize your own t-shirt with fabric paint, tie dye and LGBT Pride themed stencils. Don't forget to bring your own t-shirt as supplies are limited. Program is recommended for all ages. Saturday, June 15, 2:00 PM Pride Movie: Rafiki Watch the tale of star-crossed love between two women that was nominated for two awards at Cannes and banned in Kenya. Thursday, June 20, 2:00 PM Asian Art Museum presents Expressions of Gender When we see people one of the first things, we notice is gender. We tend to categorize people as male or female. But what if the characteristics we used to categorize were fluid, and not rigidly defined? What if there were no gender distinctions? Ambiguous and gender fluid depictions have existed in Asian art for thousands of years. The belief in non- duality contributes to these purposely ambivalent portrayals. Explore some of the fascinating ways various Asian cultures have represented people and deities as male, female, and non-binary. The Asian Art Museum Docent Program is generously supported by the Dhanam Foundation and Society for Asian Art. Monday, June 24, 6:00 PM Author Talk: All Pride, No Ego by Jim Fielding In All pride, no ego: a queer executive's journey to living and leading authentically, Jim Fielding shares his experience as an openly LGBTQ+ executive, as well as his advice for leaders from all walks of life. Join us this Pride Month for a discussion and Q&A. 40 Juneteenth Saturday, June 22, 12:00 PM Juneteenth with Buffalo Soldier Reenactors Celebrate Juneteenth with the Buffalo Soldiers of the 10th Cavalry, Company G of Northern California. Saturday, June 22, 2:00 PM Unique Derique Unique Derique, the Bay Area's "Clown Prince of Fools," inspires learning through play through his interactive blend of comedy, juggling, and Hambone body percussion! Learn about the African roots and rhythms of Hambone body percussion, its evolution in America, and its impact on African American culture while practicing some of his playful rhythms. 41