HomeMy WebLinkAbout2024.06.18 Library Board PacketTuesday, June 18, 2024
6:00 PM
City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Library Parks & Recreation Building
901 Civic Campus Way, South San Francisco, CA
Library Board
Claire Ramsey, President
Hector Camacho, Vice President
Diane Huddleston, Secretary
Catherine Abalos, Boardmember
Mary Giusti, Boardmember
Regular Meeting Agenda
Special Meeting
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June 18, 2024Library Board Regular Meeting Agenda
How to submit written Public Comment before the Meeting:
Members of the public are encouraged to submit public comments in writing in advance of the meeting
by emailing: [email protected]
How to provide Public Comment during the Meeting:
COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER
Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the
Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate
and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of
speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code
sec. 54954.3(b)(1).).
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans
with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand
Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone
number, a brief description of the requested materials, and preferred alternative format service at least
24-hours before the meeting.
Accommodations: Individuals who require special assistance of a disability-related modification or
accommodation to participate in the meeting, including Interpretation Services, should contact the
Office of the City Clerk by email at [email protected], 24-hours before the meeting.
Page 2 City of South San Francisco Printed on 6/12/2024
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June 18, 2024Library Board Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
AGENDA REVIEW
PUBLIC COMMENT
ITEMS FROM STAFF MEMBERS
Review and approval of Draft Minutes from the May 28, 2024 Library Board of
Trustees Meeting
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Library Director’s Report - June 20242.
Communications and Statistics3.
Library Staffing Update4.
MATTERS FOR CONSIDERATION
ITEMS FROM BOARD MEMBERS
LIBRARY ANNOUNCEMENTS
a) The SSF Public Library Book Club meets in the 2nd floor Community Room on
the third Tuesday of each month at 6:00 PM.. The July 2024 Book Club selection is
"Trust" by Hernan Diaz. Please email [email protected] for more information.
b) Holiday closure: The Library will be closed on Wednesday, June 19 for the
Juneteenth Holiday and Thursday, July 4, for the Independence Day Holiday
NEXT MEETING DATE
Tuesday, July 23, 2024, 6:00 PM
Library | Parks & Recreation Center
Community Room, 2nd Floor
901 Civic Campus Way
South San Francisco, CA 94080
ADJOURNMENT
Page 3 City of South San Francisco Printed on 6/12/2024
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-622 Agenda Date:6/18/2024
Version:1 Item #:1.
Review and approval of Draft Minutes from the May 28, 2024 Library Board of Trustees Meeting
City of South San Francisco Printed on 6/12/2024Page 1 of 1
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South San Francisco Public Library Board of Trustees
Unapproved Minutes
May 28, 2024 Library I Parks and Recreation Center
CALL TO ORDER
The meeting was called to order at 6:00 P.M. in the Main Library
ROLL CALL
Library Trustees present: Catherine Abalos, Hector Camacho, Mary Giusti, Diane Huddleston and
Claire Ramsey. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant
Library Director and Anita Palafox, Administrative Assistant II.
AGENDA REVIEW
No changes
PUBLIC COMMENTS
None
ITEMS FROM STAFF MEMBERS
Review and Approval of Draft Minutes from the April 23, 2024 Library Board Meeting
Motion to approve the minutes as presented from the April 23, 2024 meeting was made by Board
Member Mary Giusti, and seconded by Board Secretary Diane Huddleston. All members were in
favor.
Library Director’s Report - May 2024
The Board reviewed the Director’s Report. The Board members are appreciative of all the work
staff does.
Communications and Statistics
The Board members reviewed the Communications and Statistics.
Library Staffing Update & Introduction of New Staff
a) Library Staffing Update
New vacancies: Children Services Librarian II at Grand Ave Library and Youth Services
Library Program Manager.
Jennifer, Taylor, the Children Services Librarian has accepted a position at a different library.
She has done a great job building family programming at Grand Library and will be missed.
Recruitments are on hold due to budget reductions; in the interim, we may be able to backfill
some hours with hourly staff.
Previous Youth Services Manager, Han-Ching Wong has taken a new position as Community
Resource Analyst, a shared position at LPR with Parks & Recreation. Assistant Library
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South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes –May 28, 2024
Director Adam Elsholz will lead the Youth Services team until we can proceed with a
recruitment.
Current Recruitment: The position of Administrative Assistant II is very close to being filled.
We hope to have an official announcement at next meeting; The Management Analyst II
recruitment is delayed until the end of the year as part of budget reductions.
b) Introduction of New Staff: Martha Tran, Youth Services Librarian has been an hourly
employee for 2 years with SSF Main Library and now a full-time staff member with Youth
Services. She comes with over 10 years of experience working with children.
Fiscal Year 2024-25 Library Budget Update
City Departments were asked to submit 5-10% in discretionary budget reductions for the next
fiscal year. The Library Department presented a 6-7% budget reduction, which is pending approval
of City Council on June 12th.
Summer Learning Challenge
Summer Learning Challenge started very strong with approximately 50 class visits to SSF public
schools, including middle and high schools, reaching over 1300 students. Big thanks to the Youth
Services and Makerspace team. So far this summer, there are 37 scheduled visits, including Parks
& Recreation camps, Big Lift and Gene Mullin Community Learning Center summer progams,
hosting over 900 students.
MATTERS FOR CONSIDERATION
Motion to cancel the regular meeting of June 25, 2024 and hold a special meeting on June 18,2024
A motion to cancel the regular meeting of June 25, 2024 and hold a special meeting on June 18,
2024 was made by Secretary Diane Huddleston and seconded by Vice President Hector Camacho.
All members were in favor.
ITEMS FROM BOARD MEMBERS
None
LIBRARY ANNOUNCEMENTS
The Board reviewed Announcements.
NEXT MEETING DATE
Next Meeting:
Tuesday, June 18, 2024, 6:00 PM
Library | Parks and Recreation Center
3rd Floor, Collaboration Room #1
901 Civic Campus Way, South San Francisco, CA 94080
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:34 P.M.
Respectfully Submitted:
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South San Francisco Public Library Board of Trustees Page 3 Unapproved Minutes –May 28, 2024
Diane Huddleston, Library Board of Trustees Secretary
Valerie Sommer, Library Director
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-623 Agenda Date:6/18/2024
Version:1 Item #:2.
Library Director’s Report - June 2024
City of South San Francisco Printed on 6/12/2024Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-624 Agenda Date:6/18/2024
Version:1 Item #:3.
Communications and Statistics
City of South San Francisco Printed on 6/12/2024Page 1 of 1
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ATTENDANCE
SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES
May 2023 to May 2024
NAME May'23 June'23 July'23 Aug'23 Sep'23 Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24 Apr'24 May'24
Catherine Abalos P P P P
Hector Camacho P P C P P A P C P P P P P
Mary Giusti P P C P P P P C P P P P P
Diane Huddleston P P C P P P P C P A P A P
Claire Ramsey P P C P P P P C P P P P P
A = Absent
P = Present
C = Cancelled
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South San Francisco Public Library
13 Month Circulation Statistics
February 2023 - February 2024
Location May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24
Main Library 32,292 33,779 12,547 4,216 4,700 12,323 30,212 33,773 43,944 38,786 44,178 44,529 44,103
Grand Avenue 3,712 6,665 7,480 9,488 9,185 7,455 4,299 4,131 4,055 3,697 3,948 3,811 4,152
Combined Total 36,004 40,444 20,027 13,704 13,885 19,778 34,511 37,904 47,999 42,483 48,126 48,340 48,255
0
10,000
20,000
30,000
40,000
50,000
60,000
Main Library
Grand Avenue
Combined Total
ATTACHMENT 1
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Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total
Homework Club Program 3
Teen Work Experience Program 18.9
Youth Totals 0 0 0 4
86.5
CLC Adult Programs # programs # Attended # hours
Adult Classes 18 136 38 Total Volunteers Program
Creative Center 2 2 2.25 7
Tutoring 0 0 0 105
Open Computer Lab 7 7 14
CLC Programs Total 27 145 54.25
Collaborations # Attended # hours
Wider Circle 17 2
Immigration Institute of the Bay Area 2 1.5
Familias Taking Action 8 2
Familias Fuertes 7 2
Collaboration Total 34 7.5
Family Programs # of
Visits/
Workshops
#
in person
#
Online
# of
Materials
#
Adults
# Children
0-5
# Children
> 5
# of
Attendees
Learning Wheels & FLS - SSF 9 8 1 117 53 70 27 150
Learning Wheels & FLS - San Bruno 4 4 0 16 12 9 1 22
Learning Wheels & FLS - Colma 3 3 0 77 52 19 30 101
Learning Wheels and FLS - Daly City 1 1 0 282 234 76 89 399
My First Years SSF 3 3 0 106 41 43 0 84
My First Years Virtual - SSF/SB/DC 3 0 3 3 16 16 0 32
Total 23 19 4 601 408 233 147 788
Volunteer Statistics Detail
#
Volunteers
Volunteer
Hours
Tutors*14 85 90
Project Read Volunteer (office)*1 5
Trivia volunteers 0 0
Total 15 90 *Same volunteer for Trivia
Tutors Learners Waiting for Match
Continuing 13 31 Tutors 4
New 1 4 Learners 16
Drop (use - sign)
TOTAL Active 14 35
Adult Programs # of
Programs
# Book
Giveaways
#
Attended
Book Club 1 9 2
Tutor Roundtable
Total 1 9 2
Total hrs (minor)
Volunteer Hours
Community Learning Center
Volunteers
# of ADULT Vol
Total hrs (adult)
# of MINOR Vol
Project Read Volunteer Statistics
Total # Volunteers
Total Vol Hours
PROJECT READ
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Sommer, Valerie
From:Sommer, Valerie
Sent:Wednesday, June 5, 2024 4:48 PM
To:Sommer, Valerie
Subject:FW: [CLAtalk] News From the Capitol – Budget Actions- SENATE AND ASSEMBLY
ADOPT 2024-25 BUDGET PACKAGE: Cuts Made to Lunch at the Library and CLSA
Attachments:ATT00001.txt
TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS
FROM: Christina DiCaro, CLA Lobbyist
RE: News From the Capitol – Budget Actions
SENATE AND ASSEMBLY ADOPT 2024-25 BUDGET PACKAGE:
Cuts Made to Lunch at the Library and CLSA
On Wednesday afternoon, the legislature announced a two-house agreement on the 2024-25 State
Budget, and subsequently released a document entitled, “Joint Legislative Budget Plan,” which
attempts to address the sizeable and challenging budget deficit this year. Specifically, the plan
proposes to make $16.6 billion in wide-scale cuts to programs housed under state agencies and
departments in order to balance the budget. While the legislature is attempting to minimize the cuts
to K-12 schools, higher education, and health and human services, the deep cuts are being felt in
various programs in the Department of Parks and Recreation, CalFire, the state water board,
Department of Food and Agriculture, the California Energy Commission, Transportation agency, and
on and on. Unfortunately, two important programs under the purview of the State Library – the Lunch
at the Library program and the California Library Services Act – were targeted for cuts in the joint
Assembly and Senate proposal. Those cuts were ultimately approved Thursday in a series of Budget
hearings held by the Senate and Assembly.
You will recall that when Governor Newsom released his May Revision of the State Budget a couple
of weeks ago, he proposed eliminating all of the Lunch at the Library funding – a total of $5.5
million. The Governor also proposed a 50 percent reduction to the California Library Services Act
which would take the funding from $3.6 million down to $1.8 million. Over the course of the last few
weeks, CLA members and most notably, the Systems (thanks to the coordinated efforts of Carol Frost
and Christine Powers) have been actively sending compelling letters to the key budget leaders,
requesting that the legislature reject the Governor’s proposed cuts. During hearings in the Budget
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subcommittees on the State Library reductions, I have also been able to address these cuts on the
record to indicate CLA’s strong opposition.
Yesterday, the five Senate Budget Subcommittees and the full Assembly Budget Committee held
simultaneous hearings in Sacramento, to adopt their respective 2024-25 State Budgets.
Ultimately, both adopted the following actions relative to these two programs:
Lunch at the Library: Provides $3 million ongoing General Fund for the program. Essentially,
the legislature felt that the Governor’s $5.5 million cut/elimination would be devastating for this
popular program which serves lunch to children and teens during the Summer months. The
Assembly and Senate restored $3 million for Lunch at the Library on Thursday, and they further noted
that the $3 million in funding will be ongoing (versus “one time” in nature).
California Library Services Act: The legislature agreed with the Governor’s proposal to cut
the CLSA by 50%. The current baseline for the program was $3.6 million. This cut will continue to
provide $1.8 million in ongoing funds for the CLSA.
During the hearing on Thursday in the Senate Budget Subcommittee on Education Finance where
votes were taken, I thanked the subcommittee members under “public comment” for saving what they
could of the Lunch at the Library program. I cautioned, however, that the cut may lead to some
libraries dropping out of the program due to a lack of funding. With regard to the CLSA reduction, I
remarked that the subcommittee had been receiving many letters on the issue, as the Systems and
library community were quite concerned that the cut would lead to a disruption of access to library
collections throughout the state. I asked the subcommittee to please work with CLA moving forward
on finding ways to restore the harmful cuts to these two important programs.
You will also recall that CLA was quite concerned in January when the Governor proposed taking the
remaining $131 million (of $489 million) from the library infrastructure grant program. At the time, the
Governor’s Department of Finance believed that there might be $131 million in unallocated funds that
the State Library had not yet sent out to grantees. However, after doing additional research, the
Department of Finance eventually learned that the State Library had already encumbered the money,
the checks had been provided to grantees, and the only portion of the library infrastructure grant
funds left unallocated was $4.4 million. That $4.4 million figure represents library projects that did not
get their required paperwork into the State Library by their deadline, or the locality could not meet the
local match for the grant. Thursday, the legislature approved an action to take the $4.4 million in
remaining infrastructure grant funds to balance the Budget.
Of note, the Governor’s May Revision and the Budgets approved by the legislature yesterday also
make a 7.95% cut to State Library operations which could affect State Library staff and
programs. (All state agencies and departments are being targeted for a 7.95% cut in order to try to
balance the budget.)
While the majority of the Budget has been buttoned up with Thursday’s procedural action, Assembly
Speaker Robert Rivas and Senate President pro Tem Mike McGuire will begin a series of meetings
over the course of the next week or so with the Governor to hammer out the final details on some
remaining high-level issues. The legislature is required to pass a Budget by June 15th and send it to
the Governor.
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Thank you to all who took the time to write letters or make calls, most notably the Systems, the
various Friends and Trustees, and CLA Legislative Committee members who made personal contacts
with their legislators.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:24-621 Agenda Date:6/18/2024
Version:1 Item #:4.
Library Staffing Update
City of South San Francisco Printed on 6/12/2024Page 1 of 1
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