The URL can be used to link to this page

Home My WebLink About2024.07.23 Library Board PacketTuesday, July 23, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, Community Room - 2nd Floor, South San Library Board Claire Ramsey, President Hector Camacho, Vice President Diane Huddleston, Secretary Catherine Abalos, Boardmember Mary Giusti, Boardmember Regular Meeting Agenda 1 July 23, 2024Library Board Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 7/17/2024 2 July 23, 2024Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS Review and approval of Draft Minutes from the June 18, 2024 Library Board of Trustees Meeting 1. Library Director’s Report - July 20242. Communications and Statistics3. Library Staffing Update and New Staff Introduction4. Youth Commission Update (Adam Elsholz, Assistant Library Director)5. MATTERS FOR CONSIDERATION ITEMS FROM BOARD MEMBERS FEATURED ANNOUNCEMENTS Featured Announcements Tuesday, August 19, 6:00 pm Book Club Library | Parks & Recreation Building, 2nd Floor, Community Room, 901 Civic Campus Way, SSF Saturday, August 24, 10:30 am Gardening: Planting for a Secret Season with Pamela Peirce Library | Parks & Recreation Building, Council Chambers Room, 901 Civic Campus Way, SSF 6. AGENDA BUILDING Page 3 City of South San Francisco Printed on 7/17/2024 3 July 23, 2024Library Board Regular Meeting Agenda Agenda Building: a)Introduction of new Youth Poet in Residence b)Rollout of new City website c)Summer Learning Challenge Recap Next Meeting: Tuesday, August 27, 2024 6:00 pm Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way South San Francisco, CA 94080 7. ADJOURNMENT Page 4 City of South San Francisco Printed on 7/17/2024 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-718 Agenda Date:7/23/2024 Version:1 Item #:1. Review and approval of Draft Minutes from the June 18, 2024 Library Board of Trustees Meeting City of South San Francisco Printed on 7/17/2024Page 1 of 1 powered by Legistar™5 South San Francisco Public Library Board of Trustees Unapproved Minutes June 18, 2024 Library I Parks and Recreation Center CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Main Library ROLL CALL Library Trustees present: Catherine Abalos, Hector Camacho, Mary Giusti, Diane Huddleston and Claire Ramsey. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director and Anita Palafox, Administrative Assistant II. AGENDA REVIEW No changes PUBLIC COMMENTS None ITEMS FROM STAFF MEMBERS Review and Approval of Draft Minutes from the May 28, 2024 Library Board Meeting Motion to approve the minutes as presented from the May 28, 2024 meeting was made by Board Secretary Diane Huddleston, and seconded by Board Member Mary Giusti. All members were in favor. Library Director’s Report - June 2024 The Board reviewed the Director’s Report. Board Secretary continues to appreciate the program photos. The Drag Storytime event was a success with approximately 85 people. Brittany Austin, Library Program Manager, presented Hoopla a streaming platform. Availability of streaming e-books, e-audio books, music, movies, etc. Patrons can check out up to 10 items a month. Hoopla will be available for download via an app to your phone or smart TV. Launch date is scheduled for August 1st. Communications and Statistics The Board members reviewed the Communications and Statistics. Library Staffing Update Current Vacant Full-Time positions: We are in final process of hiring an Administrative Assistant II to start next month July 19th; hopefully will be able to start recruitment for Management Analyst II mid-year; Youth Services Manager will remain vacant, currently supervised by Assistant Library Director; Grand Ave Children’s Librarian will be filled with hourly Librarians for the time being. Hourly positions will be filling in for some full-time positions as we wait to go forward with recruitments. Natalie Reid, Literacy Services Coordinator, will be leaving Project Read. Her last day will be July 24th. 6 South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes – June 18, 2024 Brian Malibiran will be leaving temporarily for paternity leave in August; Mary Ann Cordova is on maternity leave, returning in October. MATTERS FOR CONSIDERATION None ITEMS FROM BOARD MEMBERS None LIBRARY ANNOUNCEMENTS The Board reviewed Announcements. NEXT MEETING DATE Next Meeting: Tuesday, July 23, 2024, 6:00 PM Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way, South San Francisco, CA 94080 ADJOURNMENT There being no further business, the meeting was adjourned at 6:26 P.M. Respectfully Submitted: Diane Huddleston, Library Board of Trustees Secretary Valerie Sommer, Library Director 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-719 Agenda Date:7/23/2024 Version:1 Item #:2. Library Director’s Report - July 2024 City of South San Francisco Printed on 7/17/2024Page 1 of 1 powered by Legistar™8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-720 Agenda Date:7/23/2024 Version:1 Item #:3. Communications and Statistics City of South San Francisco Printed on 7/17/2024Page 1 of 1 powered by Legistar™29 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES June 2023 to June 2024 NAME June'23 July'23 Aug'23 Sep'23 Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24 Apr'24 May'24 June'24 Catherine Abalos P P P P P Hector Camacho P C P P A P C P P P P P P Mary Giusti P C P P P P C P P P P P P Diane Huddleston P C P P P P C P A P A P P Claire Ramsey P C P P P P C P P P P P P A = Absent P = Present C = Cancelled 30 South San Francisco Public Library 13 Month Circulation Statistics February 2023 - February 2024 Location Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Main Library 33,779 12,547 4,216 4,700 12,323 30,212 33,773 43,944 38,786 44,178 44,529 44,103 41,159 Grand Avenue 6,665 7,480 9,488 9,185 7,455 4,299 4,131 4,055 3,697 3,948 3,811 4,152 4,032 Combined Total 40,444 20,027 13,704 13,885 19,778 34,511 37,904 47,999 42,483 48,126 48,340 48,255 45,191 0 10,000 20,000 30,000 40,000 50,000 60,000 Main Library Grand Avenue ATTACHMENT 1 31 Literacy Services Statistics JUNE 2024 Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total Homework Club Program 2 Teen Work Experience Program 13.75 Youth Totals 0 0 0 0 0 CLC Adult Programs # programs # Attended # hours Adult Classes 15 165 30 Total Volunteers Program Creative Center 1 2 2 2 Tutoring 5 6 12 13.75 Open Computer Lab 3 5 6 CLC Programs Total 20 173 40 Collaborations # Attended # hours Collaboration Total Family Programs # of Visits/ Workshops # in person # Online # of Materials # Adults # Children 0-5 # Children > 5 # of Attendees Learning Wheels & FLS - SSF 8 8 0 64 125 88 95 308 Learning Wheels & FLS - San Bruno 3 3 0 1 5 14 10 29 Learning Wheels & FLS - Colma 3 3 0 150 21 0 150 171 Learning Wheels and FLS - Daly City 0 0 0 0 0 0 0 0 My First Years SSF 2 2 0 0 26 27 40 93 My First Years Virtual - SSF/SB/DC 3 0 3 0 13 10 0 23 Total 19 16 3 215 190 139 295 624 Total hrs (minor) Community Learning Center Volunteers # of ADULT Vol Total hrs (adult) # of MINOR Vol Total # Volunteers Total Vol Hours PROJECT READ 32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-721 Agenda Date:7/23/2024 Version:1 Item #:4. Library Staffing Update and New Staff Introduction City of South San Francisco Printed on 7/17/2024Page 1 of 1 powered by Legistar™33 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-722 Agenda Date:7/23/2024 Version:1 Item #:5. Youth Commission Update (Adam Elsholz, Assistant Library Director) City of South San Francisco Printed on 7/17/2024Page 1 of 1 powered by Legistar™34 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-723 Agenda Date:7/23/2024 Version:1 Item #:6. Featured Announcements Tuesday, August 19, 6:00 pm Book Club Library | Parks & Recreation Building, 2nd Floor, Community Room, 901 Civic Campus Way, SSF Saturday, August 24, 10:30 am Gardening: Planting for a Secret Season with Pamela Peirce Library | Parks & Recreation Building, Council Chambers Room, 901 Civic Campus Way, SSF City of South San Francisco Printed on 7/17/2024Page 1 of 1 powered by Legistar™35 Library Featured Announcements Tuesday, August 19, 6:00 pm Book Club Library | Parks & Recreation Building, 2nd Floor, Community Room, 901 Civic Campus Way, SSF Email [email protected] for more information on how to participate! Book Club meets every third Tuesday in the Community Room on the 2nd floor in the new Library | Parks and Recreation Center at 6pm. No registration is required. You are not required to read the book, but be prepared for spoilers! Saturday, August 24, 10:30 am Gardening: Planting for a Secret Season with Pamela Peirce Library | Parks & Recreation Building, Council Chambers Room, 901 Civic Campus Way, SSF When Pam Peirce created a plan for planting a year-round food garden, she realized that gardeners often miss one of the resulting four seasons—January through March. She named it “The Secret Season.” It’s a time in which rain will supplement or replace your watering efforts and when pests are least active. The resulting harvests will give you delicious garden produce long before your summer harvest is underway. Pam will show you what to plant, how to avoid having to garden on cold, rainy days, and special tips for the best use of our region’s Secret Season. Pam is the author of Golden Gate Gardening, newly updated for its 30th Anniversary Edition. She is a San Francisco gardener, writer, photographer, and lecturer who taught horticulture at City College of San Francisco for nearly 30 years. Her gardening column ran in the SF Chronicle from 2006-2023. Her website, pampeirce.com, links to her blog. 36 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-724 Agenda Date:7/23/2024 Version:1 Item #:7. Agenda Building: a)Introduction of new Youth Poet in Residence b)Rollout of new City website c)Summer Learning Challenge Recap Next Meeting: Tuesday, August 27, 2024 6:00 pm Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way South San Francisco, CA 94080 City of South San Francisco Printed on 7/17/2024Page 1 of 1 powered by Legistar™37