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Home My WebLink About2024.08.27 Library Board PacketTuesday, August 27, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, South San Francisco, CA Library Board Claire Ramsey, President Hector Camacho, Vice President Diane Huddleston, Secretary Catherine Abalos, Boardmember Mary Giusti, Boardmember Regular Meeting Agenda 1 August 27, 2024Library Board Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 8/20/2024 2 August 27, 2024Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS Review and approval of Draft Minutes from the July 23, 2024 Library Board of Trustees Meeting 1. Library Director’s Report- August 20242. Communications and Statistics3. Library staffing update4. Motion to move the October 22, 2024 meeting of the Library Board of Trustees to Collaboration Room #1, Library | Parks and Recreation Center 5. New City website6. MATTERS FOR CONSIDERATION ITEMS FROM BOARD MEMBERS FEATURED ANNOUNCEMENTS Featured Announcements7. AGENDA BUILDING Agenda Building a)Introduction to new Youth Poet in Residence b)Summer Learning Challenge Recap c)Next meeting: Date and Time: tent: Tuesday, September 24, 2024, 6:00 pm Place: Library I Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way South San Francisco, CA 94080 8. ADJOURNMENT Page 3 City of South San Francisco Printed on 8/20/2024 3 August 27, 2024Library Board Regular Meeting Agenda Page 4 City of South San Francisco Printed on 8/20/2024 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-858 Agenda Date:8/27/2024 Version:1 Item #:1. Review and approval of Draft Minutes from the July 23, 2024 Library Board of Trustees Meeting City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™5 South San Francisco Public Library Board of Trustees Unapproved Minutes July 23, 2024 Library I Parks and Recreation Center CALL TO ORDER The meeting was called to order at 6:03 P.M. in the Main Library ROLL CALL Library Trustees present: Catherine Abalos, Mary Giusti, and Diane Huddleston. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director and Anita Palafox, Administrative Assistant II; Erika Madriz, Administrative Assistant II. AGENDA REVIEW No changes PUBLIC COMMENTS None ITEMS FROM STAFF MEMBERS Review and Approval of Draft Minutes from the June 18, 2024 Library Board of Trustees Meeting Motion to approve the minutes as presented from the June 18, 2024 meeting was made by Board Member Mary Giusti, and seconded by Board Member Catherine Abalos. All members were in favor. Library Director’s Report – July 2024 The Board reviewed the Director’s Report. Board Secretary Diane Huddleston spoke for Library Board as a group are very appreciative of the services being offered by the library considering budget reductions and delay in filling open positions. Library Director Valerie Sommer mentioned she may move the list of book holds to handouts in the meetings if they are still not printing clearly. Communications and Statistics The Board members reviewed the Communications and Statistics. Staff Recruitment Updates Staff Introduction - Erika Madriz was introduced as the new Library Administrative Assistant II. Excited to be part of the Library team, comes from a position in the Stanford Law School office. She is a resident of South San Francisco and a library user. The Board appreciates the work Anita Palafox has done filling in until the position was filled. Recruitment updates: Current open positions are Youth Services Program Manager, Youth Services Librarian II and Management Analyst II. Assistant Library Director Adam Elsholz has temporarily taking over the position of the Youth Services Manager. New vacancies: Literacy Services Coordinator, position was approved for recruitment by City Manager. 6 South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes – July 24, 2024 Youth Commission Update The Library has assumed responsibility for the SSF Youth Commission. Meetings are held on the first Monday of the month at 6:30 pm in the Young Adult/Teen room. MATTERS FOR CONSIDERATION None ITEMS FROM BOARD MEMBERS None LIBRARY ANNOUNCEMENTS Save the Date: September 21, 2024, 11:30 an – 5:00 pm Concert in the Park September 21, 2024, morning - Time TBD Ribbon Cutting of the Karyl Matsumoto Center NEXT MEETING DATE AND AGENDA BUILDING Next Meeting: Tuesday, August 27, 2024, 6:00 PM Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Center Way, South San Francisco, CA 94080 Agenda Building Introduction of Youth Poet in Residence New City Website review Summer Learning Challenge recap (September) ADJOURNMENT There being no further business, the meeting was adjourned at 6:19 P.M. Respectfully Submitted: Diane Huddleston, Library Board of Trustees Secretary Valerie Sommer, Library Director 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-824 Agenda Date:8/27/2024 Version:1 Item #:2. Library Director’s Report- August 2024 City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™8 9 10 11 12 13 14 15 16 17 18 19 20 21 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-825 Agenda Date:8/27/2024 Version:1 Item #:3. Communications and Statistics City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™22 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES July 2023 to July 2024 NAME July'23 Aug'23 Sep'23 Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24 Apr'24 May'24 June'24 July'24 Catherine Abalos P P P P P P Hector Camacho C P P A P C P P P P P P A Mary Giusti C P P P P C P P P P P P P Diane Huddleston C P P P P C P A P A P P P Claire Ramsey C P P P P C P P P P P P A A = Absent P = Present C = Cancelled 23 South San Francisco Public Library 13 Month Circulation Statistics July 2023 - July 2024 Location Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Main Library 12,547 4,216 4,700 12,323 30,212 33,773 43,944 38,786 44,178 44,529 44,103 41,159 42,589 Grand Avenue 7,480 9,488 9,185 7,455 4,299 4,131 4,055 3,697 3,948 3,811 4,152 4,032 4,574 Combined Total 20,027 13,704 13,885 19,778 34,511 37,904 47,999 42,483 48,126 48,340 48,255 45,191 47,163 0 10,000 20,000 30,000 40,000 50,000 60,000 Main Library Grand Avenue Combined Total ATTACHMENT 1 24 Youth - CLC Programs Attendance Age 6-11 Age 12-18 Total Homework Club Program 1 Teen Work Experience Program 5.3 Youth Totals 0 0 0 0 0 CLC Adult Programs # programs # Attended # hours Adult Classes 13 115 27.5 Total Volunteers Program Creative Center 4 11 9.75 1 Open Computer Lab 4 4 8 5.3 CLC Programs Total 21 130 45.25 Collaborations # Attended # hours Rise 25 2 Wider Circle 11 2 Familias Taking Action 18 2 Collaboration Total 54 6 Family Programs # of Visits/ Workshops # in person # Online # of Materials # Adults # Children 0-5 # Children > 5 # of Attendees Learning Wheels & FLS - SSF 12 12 0 393 129 91 118 338 Learning Wheels & FLS - San Bruno 5 5 0 31 18 12 12 42 Learning Wheels & FLS - Colma 5 5 0 316 76 16 224 316 Learning Wheels and FLS - Daly City 0 0 0 0 0 0 0 0 My First Years SSF 0 0 0 0 0 0 0 0 My First Years Virtual - SSF/SB/DC 0 0 0 0 0 0 0 0 Total 22 22 0 740 223 119 354 696 Volunteer Statistics Detail # Volunteers Volunteer Hours Tutors* Project Read Volunteer (office)* Trivia volunteers 4 4 Total 4 4 *Same volunteer for Trivia Tutors Learners Waiting for Match Continuing Tutors New Learners Drop (use - sign) TOTAL Active 0 0 Adult Programs # of Programs # Book Giveaways # Attended Book Club Tutor Roundtable Total 0 0 0 Total hrs (minor) Volunteer Hours Community Learning Center Volunteers # of ADULT Vol Total hrs (adult) # of MINOR Vol Project Read Volunteer Statistics Total # Volunteers Total Vol Hours PROJECT READ 25 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-841 Agenda Date:8/27/2024 Version:1 Item #:4. Library staffing update City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™26 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-842 Agenda Date:8/27/2024 Version:1 Item #:5. Motion to move the October 22, 2024 meeting of the Library Board of Trustees to Collaboration Room #1, Library | Parks and Recreation Center City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-827 Agenda Date:8/27/2024 Version:1 Item #:6. New City website City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™28 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-849 Agenda Date:8/27/2024 Version:1 Item #:7. Featured Announcements City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™29 Featured Announcements Banned Books Week Banned Books Week is September 22-28, 2024 Hispanic Heritage Month Hispanic Heritage Family Crafts at Main Wednesday, September 18, 2024 Adult Crafternoon: Mexican Mirrors at Main Friday, September 20, 2024 Pajama Storytime celebrating HHM at Grand Wednesday, September 25, 2024 Hispanic Heritage Family Crafts at Grand Saturday, September 28, 2024 Grandparent’s Day Celebration Saturday, September 7th, 2:00 PM Library | Parks & Recreation Center, 1st Floor City Council Chambers Concert in the Park Saturday, September 21, 11:30 am- 5:00 pm Orange Memorial Park Live performances by the Grammy Award-winning musical group Dazz Band and the acclaimed Blessid Union of Souls. Concert in the Park will offer a day filled with music, food, and fun for the entire family. 30 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-828 Agenda Date:8/27/2024 Version:1 Item #:8. Agenda Building a)Introduction to new Youth Poet in Residence b)Summer Learning Challenge Recap c)Next meeting: Date and Time: tent: Tuesday, September 24, 2024, 6:00 pm Place: Library I Parks and Recreation Center Community Room, 2nd Floor 901 Civic Campus Way South San Francisco, CA 94080 City of South San Francisco Printed on 8/20/2024Page 1 of 1 powered by Legistar™31