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Home My WebLink About2024.09.24 Library Board PacketTuesday, September 24, 2024 6:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Library Parks & Recreation Building 901 Civic Campus Way, Community Room- 2nd Floor, South San Library Board Claire Ramsey, President Hector Camacho, Vice President Diane Huddleston, Secretary Catherine Abalos, Boardmember Mary Giusti, Boardmember Regular Meeting Agenda 1 September 24, 2024Library Board Regular Meeting Agenda How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting by emailing: [email protected] How to provide Public Comment during the Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Chair may direct staff to investigate and/or schedule certain matters for consideration at a future meeting. If there appears to be a large number of speakers, the Chair may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Page 2 City of South San Francisco Printed on 9/18/2024 2 September 24, 2024Library Board Regular Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENT ITEMS FROM STAFF MEMBERS Review and approval of Draft Minutes from the August 27, 2024 Library Board of Trustees Meeting 1. Library Director’s Report- September 20242. Communications and Statistics3. Library Staffing Update4. Summer Learning Challenge Recap- Adam Elsholz, Assistant Library Director5. Introduction of new SSF Youth Poet in Residence6. Library Board Update to City Council at November 13, 2024 CC meeting7. MATTERS FOR CONSIDERATION ITEMS FROM BOARD MEMBERS FEATURED ANNOUNCEMENTS Featured Announcements8. Agenda Building a) Discussion and Motion to Cancel the regular meeting of December 24, 2024 b) 2025 Holiday Schedule c) Next Meeting: Tuesday, October 22, 2024, 6pm Place: Library I Parks and Recreation Center Collaboration Room # 1, Third Floor 901 Civic Campus Way South San Francisco, CA 94080 9. ADJOURNMENT Page 3 City of South San Francisco Printed on 9/18/2024 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-954 Agenda Date:9/24/2024 Version:1 Item #:1. Review and approval of Draft Minutes from the August 27, 2024 Library Board of Trustees Meeting City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™4 South San Francisco Public Library Board of Trustees Unapproved Minutes August 27, 2024 Library I Parks and Recreation Center CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Main Library ROLL CALL Library Trustees present: Hector Camacho, Mary Giusti, and Diane Huddleston. Library Trustees – excused absences: Claire Ramsey, Catherine Abalos. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director; Anita Palafox, Administrative Assistant II; Erika Madriz, Administrative Assistant II. Guest: Olga Perez AGENDA REVIEW No changes PUBLIC COMMENTS Olga Perez, longtime resident of South San Francisco, expressed her lifelong appreciation of libraries, literacy and learning as well as her concerns over the recent and previous resignations/transfers of Project Read and Grand Library staff. She feels the library is lacking in its services to the Spanish-speaking community and the loss of identified staff who made a positive impact in the community and literacy services. She would like the Board to take into consideration the impact the library has on the community beyond the books. The Board thanked her for her comments and appreciated her feedback. ITEMS FROM STAFF MEMBERS Review and Approval of Draft Minutes from the July 23rd, 2024, Library Board of Trustees Meeting Motion to approve the minutes as presented from the July 23, 2024, meeting was made by Board Secretary Diane Huddleston, and seconded by Board Member Mary Giusti. All members were in favor. Library Director’s Report - August 2024 The Board reviewed the Director’s Report. Communications and Statistics The Board members reviewed the Communications and Statistics. Library Staffing Update Open positions: Xochitl Cervantes, Literacy Services Coordinator for Collaborative Projects, ESL, Computer, Citizenship classes and more at Gene Mullin Community Learning Center (GMCLC) has moved into the Literacy Services Coordinator for Adult Services in Project Read. This position was recently vacated by Stephanie Torres. Natalie Reid, the Literacy Services Coordinator with Family Literacy Services and Learning Wheels, has resigned. A double recruitment for the GMCLC and Family Literacy positions is scheduled for mid-September, with a final application submittal date in mid-October. 5 South San Francisco Public Library Board of Trustees Page 2 Unapproved Minutes –August 27, 2024 Library Program Manager - Literacy Services Karla Bourdon, has resigned. The position is pending recruitment. Full-time Librarian II at Grand Library and Youth Services Program Manager are also open positions and are pending recruitments. Recruitment for the Management Analyst position, currently frozen, is set to begin in January. The budget cuts, coupled with the number of open positions, have put a strain on library staff. The move from one floor of services at West Orange Library to three floors in LPR brought in approximately 5 FTE in p/t hourly staff members. Recent budget cuts reduced that number by half. Valerie Sommer and Adam Elsholz have stepped in to do the work of multiple managers. Anita Palafox is stepping in to coordinate this year’s Project Read Trivia Challenge. Motion to move the October 22, 2024, meeting of the Library Board of Trustees to Collaboration Room #1, Library | Parks and Recreation Center Motion to move the October 22, 2024, meeting of the Library Board of Trustees to the Collaboration Room #1, Library | Parks and Recreation Center was made by Board Secretary Diane Huddleston and seconded by Board Member Mary Giusti. All members were in favor. This move is to accommodate the 29-Day Early Vote Center in the Community Room. New City website Adam Elsholz, Assistant Library Director, presented the new Library website. Highlights include the top banner with carousel of images, larger text, improved layout with more visuals, and a searchable calendar. The website reflects what we know to be the most popular links, and the reorganization has allowed the public to discover new library resources. Board members commented on how beautiful the website looks and want to make sure it is manageable for staff to maintain. Staff have been and are being trained to maintain the website. Library Board requested the catalog “widget” be moved to near the top of the Library homepage for easy access; staff will follow up with the Information Technology Department. MATTERS FOR CONSIDERATION None ITEMS FROM BOARD MEMBERS None FEATURED ANNOUNCEMENTS The Board reviewed Announcements. Trivia Challenge on November 15, 2024 at the South San Francisco Conference Center NEXT MEETING DATE AND AGENDA BUILDING Next Meeting: Tuesday, September 24, 2024, 6:00 PM Library | Parks and Recreation Center Community Room, 2nd Floor 901 Civic Center Way, South San Francisco, CA 94080 Agenda Building Introduction of Youth Poet in Residence 6 South San Francisco Public Library Board of Trustees Page 3 Unapproved Minutes –August 27, 2024 Summer Learning Challenge recap Library Board presentation to City Council ADJOURNMENT There being no further business, the meeting was adjourned at 6:44 P.M. Respectfully Submitted: Diane Huddleston, Library Board of Trustees Secretary Valerie Sommer, Library Director 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-955 Agenda Date:9/24/2024 Version:1 Item #:2. Library Director’s Report- September 2024 City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-956 Agenda Date:9/24/2024 Version:1 Item #:3. Communications and Statistics City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™23 ATTENDANCE SOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES August 2023 to August 2024 NAME Aug'23 Sep'23 Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24 Apr'24 May'24 June'24 July'24 Aug'24 Catherine Abalos P P P P P P A Hector Camacho P P A P C P P P P P P A P Mary Giusti P P P P C P P P P P P P P Diane Huddleston P P P P C P A P A P P P P Claire Ramsey P P P P C P P P P P P A A A = Absent P = Present C = Cancelled 24 South San Francisco Public Library 13 Month Circulation Statistics August 2023-August 2024 Location Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Main Library 4,216 4,700 12,323 30,212 33,773 43,944 38,786 44,178 44,529 44,103 41,159 42,589 41,611 Grand Avenue 9,488 9,185 7,455 4,299 4,131 4,055 3,697 3,948 3,811 4,152 4,032 4,574 4,043 Combined Total 13,704 13,885 19,778 34,511 37,904 47,999 42,483 48,126 48,340 48,255 45,191 47,163 45,654 0 10,000 20,000 30,000 40,000 50,000 60,000 Main Library Grand Avenue Combined Total ATTACHMENT 1 25 zŽƵƚŚͲ>WƌŽŐƌĂŵƐƚƚĞŶĚĂŶĐĞ ŐĞϲͲϭϭ ŐĞϭϮͲϭϴ dŽƚĂů ,ŽŵĞǁŽƌŬůƵďWƌŽŐƌĂŵ ϰϵϰ ϭ dĞĞŶtŽƌŬǆƉĞƌŝĞŶĐĞWƌŽŐƌĂŵ Ϭ ϱ͘ϱ zŽƵƚŚdŽƚĂůƐ ϰϵϰ Ϭ ϰϵϰ Ϯ Ϯϯ͘ϱϭ >ĚƵůƚWƌŽŐƌĂŵƐ ηƉƌŽŐƌĂŵƐ ηƚƚĞŶĚĞĚ ηŚŽƵƌƐ dƵƚŽƌŝŶŐ ϭϭϭ͘ϱdŽƚĂůsŽůƵŶƚĞĞƌƐWƌŽŐƌĂŵ KƉĞŶŽŵƉƵƚĞƌ>Ăď ϭϭϮ ϯ Ϯϵ >WƌŽŐƌĂŵƐdŽƚĂů ϮϮϮ͘ϱ ŽůůĂďŽƌĂƚŝŽŶƐ ηƚƚĞŶĚĞĚ ηŚŽƵƌƐ ŽůůĂďŽƌĂƚŝŽŶdŽƚĂů &ĂŵŝůǇWƌŽŐƌĂŵƐ ηŽĨ sŝƐŝƚƐͬ tŽƌŬƐŚŽƉƐ η ŝŶƉĞƌƐŽŶ η KŶůŝŶĞ ηŽĨ DĂƚĞƌŝĂůƐ η ĚƵůƚƐ ηŚŝůĚƌĞŶ ϬͲϱ ηŚŝůĚƌĞŶ хϱ ηŽĨ ƚƚĞŶĚĞĞƐ >ĞĂƌŶŝŶŐtŚĞĞůƐΘ&>^Ͳ^^&ϰϯϴϮϭϭϵϳϰϳ >ĞĂƌŶŝŶŐtŚĞĞůƐΘ&>^Ͳ^ĂŶƌƵŶŽ ϰϱϭϮϰϮϭϭϲϲϭ >ĞĂƌŶŝŶŐtŚĞĞůƐΘ&>^ͲŽůŵĂ ϮϵϮϭϰϬϵϮϭϬϲ >ĞĂƌŶŝŶŐtŚĞĞůƐĂŶĚ&>^ͲĂůǇŝƚǇ ϭ Ϯϳϯ Ϯϰϳ ϱϴ ϳϮ ϯϳϳ DǇ&ŝƌƐƚzĞĂƌƐ^^&ϭϬ ϭϱϲ ϴϯ ϳϭ ϭϭ ϭϲϱ DǇ&ŝƌƐƚzĞĂƌƐsŝƌƚƵĂůͲ^^&ͬ^ͬϭ ϭϮ ϭϬϵ ϴ ϭϳ ϭϯϰ ^ƚŽƌǇƚŝŵĞ ϰϴϱϯϯϮϳϱϲϱ EĂƚŝŽŶĂůEŝŐŚƚKƵƚͲ^^&ϭ ϭϮ ϭϬϵ ϴ ϭϳ ϭϯϰ dŽƚĂů Ϯϲ Ϭ Ϭ ϳϬϳ ϱϯϭ ϮϬϰ ϮϮϬ ϵϱϱ sŽůƵŶƚĞĞƌ^ƚĂƚŝƐƚŝĐƐĞƚĂŝů η sŽůƵŶƚĞĞƌƐ sŽůƵŶƚĞĞƌ ,ŽƵƌƐ dƵƚŽƌƐΎ WƌŽũĞĐƚZĞĂĚsŽůƵŶƚĞĞƌ;ŽĨĨŝĐĞͿΎ ϬϬ dƌŝǀŝĂǀŽůƵŶƚĞĞƌƐ ϰϰ dŽƚĂůϰϰ dƵƚŽƌƐ >ĞĂƌŶĞƌƐ tĂŝƚŝŶŐĨŽƌDĂƚĐŚ ŽŶƚŝŶƵŝŶŐ ϯϯdƵƚŽƌƐ EĞǁ >ĞĂƌŶĞƌƐ ƌŽƉ;ƵƐĞͲƐŝŐŶͿ dKd>ĐƚŝǀĞ ĚƵůƚWƌŽŐƌĂŵƐ ηŽĨ WƌŽŐƌĂŵƐ ηŽŽŬ 'ŝǀĞĂǁĂǇƐ η ƚƚĞŶĚĞĚ ŽŽŬůƵď ϭϰϮ dƵƚŽƌZŽƵŶĚƚĂďůĞ dŽƚĂů dŽƚĂůηsŽůƵŶƚĞĞƌƐ dŽƚĂůsŽů,ŽƵƌƐ WZK:dZ dŽƚĂůŚƌƐ;ŵŝŶŽƌͿ ŽŵŵƵŶŝƚǇ>ĞĂƌŶŝŶŐĞŶƚĞƌ sŽůƵŶƚĞĞƌƐ ηŽĨh>dsŽů dŽƚĂůŚƌƐ;ĂĚƵůƚͿ ηŽĨD/EKZsŽů 26 1 Sommer, Valerie From:Sommer, Valerie Sent:Wednesday, June 5, 2024 4:48 PM To:Sommer, Valerie Subject:FW: [CLAtalk] News From the Capitol – Budget Actions- SENATE AND ASSEMBLY ADOPT 2024-25 BUDGET PACKAGE: Cuts Made to Lunch at the Library and CLSA Attachments:ATT00001.txt TO: CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM: Christina DiCaro, CLA Lobbyist RE: News From the Capitol – Budget Actions SENATE AND ASSEMBLY ADOPT 2024-25 BUDGET PACKAGE: Cuts Made to Lunch at the Library and CLSA On Wednesday afternoon, the legislature announced a two-house agreement on the 2024-25 State Budget, and subsequently released a document entitled, “Joint Legislative Budget Plan,” which attempts to address the sizeable and challenging budget deficit this year. Specifically, the plan proposes to make $16.6 billion in wide-scale cuts to programs housed under state agencies and departments in order to balance the budget. While the legislature is attempting to minimize the cuts to K-12 schools, higher education, and health and human services, the deep cuts are being felt in various programs in the Department of Parks and Recreation, CalFire, the state water board, Department of Food and Agriculture, the California Energy Commission, Transportation agency, and on and on. Unfortunately, two important programs under the purview of the State Library – the Lunch at the Library program and the California Library Services Act – were targeted for cuts in the joint Assembly and Senate proposal. Those cuts were ultimately approved Thursday in a series of Budget hearings held by the Senate and Assembly. You will recall that when Governor Newsom released his May Revision of the State Budget a couple of weeks ago, he proposed eliminating all of the Lunch at the Library funding – a total of $5.5 million. The Governor also proposed a 50 percent reduction to the California Library Services Act which would take the funding from $3.6 million down to $1.8 million. Over the course of the last few weeks, CLA members and most notably, the Systems (thanks to the coordinated efforts of Carol Frost and Christine Powers) have been actively sending compelling letters to the key budget leaders, requesting that the legislature reject the Governor’s proposed cuts. During hearings in the Budget 27 2 subcommittees on the State Library reductions, I have also been able to address these cuts on the record to indicate CLA’s strong opposition. Yesterday, the five Senate Budget Subcommittees and the full Assembly Budget Committee held simultaneous hearings in Sacramento, to adopt their respective 2024-25 State Budgets. Ultimately, both adopted the following actions relative to these two programs: Lunch at the Library: Provides $3 million ongoing General Fund for the program. Essentially, the legislature felt that the Governor’s $5.5 million cut/elimination would be devastating for this popular program which serves lunch to children and teens during the Summer months. The Assembly and Senate restored $3 million for Lunch at the Library on Thursday, and they further noted that the $3 million in funding will be ongoing (versus “one time” in nature). California Library Services Act: The legislature agreed with the Governor’s proposal to cut the CLSA by 50%. The current baseline for the program was $3.6 million. This cut will continue to provide $1.8 million in ongoing funds for the CLSA. During the hearing on Thursday in the Senate Budget Subcommittee on Education Finance where votes were taken, I thanked the subcommittee members under “public comment” for saving what they could of the Lunch at the Library program. I cautioned, however, that the cut may lead to some libraries dropping out of the program due to a lack of funding. With regard to the CLSA reduction, I remarked that the subcommittee had been receiving many letters on the issue, as the Systems and library community were quite concerned that the cut would lead to a disruption of access to library collections throughout the state. I asked the subcommittee to please work with CLA moving forward on finding ways to restore the harmful cuts to these two important programs. You will also recall that CLA was quite concerned in January when the Governor proposed taking the remaining $131 million (of $489 million) from the library infrastructure grant program. At the time, the Governor’s Department of Finance believed that there might be $131 million in unallocated funds that the State Library had not yet sent out to grantees. However, after doing additional research, the Department of Finance eventually learned that the State Library had already encumbered the money, the checks had been provided to grantees, and the only portion of the library infrastructure grant funds left unallocated was $4.4 million. That $4.4 million figure represents library projects that did not get their required paperwork into the State Library by their deadline, or the locality could not meet the local match for the grant. Thursday, the legislature approved an action to take the $4.4 million in remaining infrastructure grant funds to balance the Budget. Of note, the Governor’s May Revision and the Budgets approved by the legislature yesterday also make a 7.95% cut to State Library operations which could affect State Library staff and programs. (All state agencies and departments are being targeted for a 7.95% cut in order to try to balance the budget.) While the majority of the Budget has been buttoned up with Thursday’s procedural action, Assembly Speaker Robert Rivas and Senate President pro Tem Mike McGuire will begin a series of meetings over the course of the next week or so with the Governor to hammer out the final details on some remaining high-level issues. The legislature is required to pass a Budget by June 15th and send it to the Governor. 28 3 Thank you to all who took the time to write letters or make calls, most notably the Systems, the various Friends and Trustees, and CLA Legislative Committee members who made personal contacts with their legislators. 29 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-957 Agenda Date:9/24/2024 Version:1 Item #:4. Library Staffing Update City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™30 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-959 Agenda Date:9/24/2024 Version:1 Item #:5. Summer Learning Challenge Recap- Adam Elsholz, Assistant Library Director City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™31 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-958 Agenda Date:9/24/2024 Version:1 Item #:6. Introduction of new SSF Youth Poet in Residence City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™32 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-961 Agenda Date:9/24/2024 Version:1 Item #:7. Library Board Update to City Council at November 13, 2024 CC meeting City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™33 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-960 Agenda Date:9/24/2024 Version:1 Item #:8. Featured Announcements City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™34 Featured Announcements SSF Public Library Book Club The SSF Public Library Book Club meets in the 2nd floor Community Room on the third Tuesday of each month at 6:00 PM. The September 2024 Book Club selection is Owner of a Lonely Heart by Beth Nguyen. Please email [email protected] for more information. Banned Books Week 9/22/2024-9/28/2024 United Against Hate Week 9/21/2024-9/27/2024 Button-making event on 9/25/2024 4:00 pm, Community Room Alzheimer’s Presentation by Randall Yip 9/23/2024, 3:00 pm, City Council Chambers https://www.ssf.net/Events/Alzheimers-Presentation-by-Randall-Yip Filipino American History Month Celebration 10/5/24, events begins at 10:00 am, City Council Chambers A People’s History of SFO, Author Talk with Eric Porter 10/10/24, 6:00 pm, City Council Chambers Trivia Challenge 11/15/2024, at the South San Francisco Conference Center 35 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:24-965 Agenda Date:9/24/2024 Version:1 Item #:9. Agenda Building a)Discussion and Motion to Cancel the regular meeting of December 24, 2024 b)2025 Holiday Schedule c)Next Meeting: Tuesday, October 22, 2024, 6pm Place: Library I Parks and Recreation Center Collaboration Room # 1, Third Floor 901 Civic Campus Way South San Francisco, CA 94080 City of South San Francisco Printed on 9/18/2024Page 1 of 1 powered by Legistar™36